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HomeMy WebLinkAbout2002-04-17 Council MinutesAGENDA KENAI CITY COUNCIL -REGULAR MEETING APRIL 17, 2002 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: Z /www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Philppa Sonnichsen & KPHA Pee Wee C Hockey Team -- Season Update 2. James Shill, Ex. Director/Central Peninsula Counseling Services -- Proposed Residential Treatment Center for Adolescents. ITEM C: PUBLIC HEARINGS 1. Ordinance No. 1951-2002 -- Increasing Estimated Revenues and Appropriations by $12,200 in the Terminal Enterprise Fund for Roof Repair. 2. Ordinance No. 1952-2002 -- Increasing Estimated Revenues and Appropriations by $15,600 in the Council on Aging -Title III Fund. a. Motion for Introduction b. Motion for Second Reading (Requires a Unanimous Vote) C. Motion for Adoption 3. Resolution No. 2002-17 -- Awarding the Bid to Kenai Chrysler Center for a 2002 Police Patrol Car for the Total Amount of $21,606. 4. Resolution No. 2002-18 -- Pursuant to KMC 22.05.045, Setting the Rate of Interest to be Included in Notes Taken on Sale of City Lands. 5. Resolution No. 2002-19 -- Awarding the Bid to Peninsula Roofing, In c. for Kenai Municipal Airport Roof Repairs 2002 for the Total Amount of $57,126, Which Includes the Basic Bid and Additive Alternate. 6. Resolution No. 2002-20 -- Awarding the Bid to Alaska Pipe and Supply for Kenai ARFF/ SRE Facility Breathing Air System for the Total Amount of $30,403.28. 7. Resolution No. 2002-21 -- Awarding a Contract to NC Machinery Co. for a Caterpillar 14H Motor Grader for the Total Amount of $273,394. 8. *Transfer of Liquor License -- Kenai Golf Course Cafe, Inc., d/b/a Kenai Golf Course Cafe -- Restaurant/Eating Place to Gary E. 8s Susan L. Schnelting, d/b/a, The Hole-N-One. 9. *Application for Restaurant Designation Permit -- Gary E. Schnelting 8, Susan L. Schnelting, d/b/a The Hole-N-One. ITEM D: COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board C. Alaska Municipal League Report d. Kenai Chamber of Commerce 1. *Regular Meeting of April 3, 2002. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1953-2002 -- Increasing Estimated Revenues 8v j Appropriations by $3,000 in the Senior Citizen's Title III Grant Fund for a Grant From the State of Alaska and Transferring Grant Match Money from the Borough Grant Fund. 4. Approval -- Kenai Golf Course Restaurant a. Cancellation of Lease and Consent to Cancellation of Lease (Kenai Golf Course Cafe, Inc. and Richard Morgan) b. Sublease Agreement and Consent to Sublease Agreement (The Morgan Family Limited Partnership and Gary E. and Susan L. Schneltulg) . 5. Approval -- Special Use Permit/Kenai Airport Friel Services 6. Approval -- Kenai Watershed Forum Memorandum of Agreement 7. Discussion -- Schedule Board of Adjustment Hearing/Appeal of Planning 8s Zoning Commission Denial of PZ02-15 Variance Permit for an Oversized Sign at 9711 Kenai Spur Highway -- Challenger Learning Center of Alaska. a a ITEM I: Discussion -- R&J Seafoods/Request for Reduction in Lease Rates Discussion -- Local Improvement District -- Pillars Subdivision/Report to Council. REPORT OF THE MAYOR ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION - Personnel Matters ITEM L: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING APRIL 17, 2002 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kena.i.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING MINUTES ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:01 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Bannock, Jackman, Williams, Bookey, Swarner, Moore, and Porter. A-3. AGENDA APPROVAL MOTION: Councilwoman Swarner MOVED to approve the agenda as presented and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, A-4. CONSENT AGENDA MOTION: Councilwoman Swarner MOVED to approve the consent agenda as presented and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, ITEM B: SCHEDULED PUBLIC COMMENTS B-1. Philppa Sonnichsen & KPHA Pee Wee C Hockey Team -- Season Update Members of the Kenai Peninsula Hockey Association Mite C Team introduced themselves to council and thanked the council for the refrigerated ice and ice rink. They also exhibited the first place trophy they won in their state tournament. KENAI CITY COUNCIL MEETING APRIL 17, 2002 PAGE 2 Additionally, members of the Kenai Peninsula Hockey Association Squirt C Team thanked council for the refrigerated ice and ice rink and exhibited their first place trophy they won in their state tournament. B-2. James Shill, Ex. Director/Central Peninsula Counseling Services -- Proposed Residential Treatment Center for Adolescents. Mr. Shill gave a presentation on their proposed Residential Treatment Center for adolescents which they want to build in the Kenai or Soldotna area. He noted, in prior discussions with Mayor Williams, a five -acre tract of land adjacent to the Juvenile Detention Center property had been suggested which would be close to the airport, has sewer/water hook-up available, and would be close to their administrative offices. Shill stated they were interested in either a long-term lease or outright purchase of the property. Shill noted, impacts to the city would be • A small increase in law enforcement needs through the Kenai Police Department in assists; • Increase in sewer/water service and income to the city; • Increase in airport usage; • Approximately 40 jobs; • $3 million in annual revenue; • A $2 million construction project; • An increase of 36 students in the Kenai Peninsula borough School District through its built-in classroom. Williams informed Shill the appraised value of the property on Marathon Road would be $35,000 an acre or $175,000. He noted, the city would waive the $100 sewer/water hook-up fee. Shill also noted there are approximately ten local children now being treated out-of-state that could be cared for at this center and that children would also be imported into the center from outlying communities. The program would offer 24-hour care in a 30-90 day length of stay on average. The facility would offer 36 beds and was planned to be built in 2003. Shill also stated they were at the step now to have an architect begin work on a plan, but they did not want to proceed without first knowing whether there was support for the project. He noted, he had made three presentations, and he had received support from the local school principals, the Kenai Peninsula Assembly, and from Senator Torgerson, and Representatives Chenault and Lancaster. Council stated their support of the project and requested a resolution of support for the concept of the facility be brought forward to them at the May 1, 2002 council KENAI CITY COUNCIL MEETING APRIL 17 2002 PAGE 3 meeting for consideration and a separate resolution supporting the lease or sale of property. Shill was also informed the city had other property in the city that may be of interest to him as well. BREAK TAKEN: 7:5 5 P.M. BACK TO ORDER: 8:08 P.M. ITEM C. PUBLIC HEARINGS C-1. Ordinance No. 1951-2002 -- Increasing Estimated Revenues and Appropriations by $12,200 in the Terminal Enterprise Fund for Roof Repair. MOTION: Councilwoman Swarner MOVED for adoption of Ordinance No. 1951-2002 and Councilman Moore SECONDED the motion. There were no public or council comments. VOTE: Bannock Yes Jackman Yes Williams Yes Bookey es Swarner I Yes Moore Yes Porter Yes MOTION PASSED UNANIMOUSLY. C-2, Ordinance No. 1952-2002 -- Increasing Estimated Revenues and Appropriations by $15,600 in the Council on Aging -Title III Fund. C-2a. MOTION FOR INTRODUCTION: Councilwoman Swarner MOVED to introduce Ordinance No. 1952-2002 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-2b, MOTION FOR SECOND READING: KENAI CITY COUNCIL MEETING APRIL 17, 2002 PAGE 4 Councilwoman Swarner MOVED for the second reading of Ordinance No. 1952-2002 and Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED C-2c. MOTION FOR ADOPTION: Councilwoman Swarner MOVED for adoption of Ordinance no. 1952-2002 and Councilman Bookey SECONDED the motion. There were no public or council comments. VOTE: Bannock Yes Jackman Yes Williams Yes Bookey Yes Swarner Yes Moore Yes Porter Yes MOTION PASSED UNANIMOUSLY. C-3. Resolution No. 2002-17 -- Awarding the Bid to Kenai Chrysler Center for a 2002 Police Patrol Car for the Total Amount of $21,606. MOTION: Councilwoman Porter MOVED for approval of Resolution No. 2002-17 and Councilwoman Jackman SECONDED the motion. There were no public comments. Councilman Bannock abstained from action on the resolution, stating it would be a conflict of interest and Williams accepted the abstention. Police Chief Morris reported the difference between the vehicles was one had front -wheel drive and the other, rear wheel. VOTE: Bannock Abstain Jackman Yes Williams Yes Bookey Yes Swarner Yes Moore Yes Porter Yes MOTION PASSED UNANIMOUSLY. C-4, Resolution No. 2002-18 -- Pursuant to KMC 22.05.045, Setting the Rate of Interest to be Included in Notes Taken on Sale of City Lands. KENAI CITY COUNCIL MEETING APRIL 17, 2002 PAGE 5 MOTION: Councilwoman Swarner MOVED to approve Resolution No. 2002-18 and Councilwoman Jackman SECONDED the motion. Councilwoman Swarner requested UNANIMOUS CONSENT. There were no public comments. A memorandum explaining the change in the rate of interest was attached to the resolution. City Attorney Graves noted the change would be for all land sales, but council can change the rate again if interest rates increase. VOTE: There were no objections. SO ORDERED, C-5. Resolution No. 2002-19 -- Awarding the Bid to Peninsula Roofing, Inc. for Kenai Municipal Airport Roof Repairs 2002 for the Total Amount of $57,126, Which Includes the Basic Bid and Additive Alternate. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-19 and requested UNANIMOUS CONSENT. Councilwoman Jackman SECONDED the motion. There were no public comments. Airport Manager Cronkhite explained, when the preliminary estimates were received, the price was less. However, when the project went to bid, it had been suggested a rubberized base sheet be placed under the flood coat of the roof to better insure the life of the roof. Public Works Manager La Shot noted, the disparity in the two bids could have been because one had materials on hand. It was also noted, because the project cost was under $100,000, no construction bond was required, however there was a guaranty in the contract. VOTE: There were no objections. SO ORDERED. C-6., Resolution No. 2002-20 -- Awarding the Bid to Alaska Pipe and Supply for Kenai ARFF/ SRE Facility Breathing Air System for the Total Amount of $30,403.28. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-20 and requested UNANIMOUS CONSENT. Councilman Moore SECONDED the motion. KENAI CITY COUNCIL MEETING APRIL 17, 2002 PAGE 6 There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-7. Resolution No. 2002-21 -- Awarding a Contract to NC Machinery Co. for a Caterpillar 14H Motor Grader for the Total Amount of $273,394. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-21 and Councilwoman Porter SECONDED the motion. There were no public comments or council comments. VOTE: There were no objections. SO ORDERED, C-8. Transfer of Liquor License -- Kenai Golf Course Cafe, Inc., d/b/a Kenai Golf Course Cafe -- Restaurant/Eating Place to Gary E. 8s Susan L. Schnelting, d/b/a, The Hole-N-One. Approved by consent agenda. C-9. Application for Restaurant Designation Permit -- Gary E. Schnelting 8v Susan L. Schnelting, d/b/a The Hole-N-One. Approved by consent agenda. ITEM D: COMMISSION / COMMITTEE REPORTS D-1. Council on Aging -- Swarner noted the minutes of the last meeting, which had been previously reported on, were included in the packet. D-2. Airport Commission -- Jackman reported she was unable to attend the meeting due to the budget work session, but learned the Commission was proceeding with the survey council requested and would like council to forward questions to them which they would like included in the survey. D-3. Harbor Commission -- Bookey reported a meeting was held on April 8 and the minutes of that meeting were included in the packet. He noted, Commission discussed a request by R&J Seafoods to reduce their dock lease fee, but recommended KENAI CITY COUNCIL MEETING APRIL 17, 2002 PAGE 7 no change. The Commission also heard a report regarding the funding for the next portion of the work on the coastal trail project was forwarded through the Corps of Engineers. Public Works Manager Kornelis explained the Corps has a three-year contract with another engineering firm to work for them. They are investigating whether they can bypass the other engineering firm and use Peratrovich, Nottingham &s Drage, Inc. (PND). He noted, PND is working on a response to the agencies and all their information, as well as the city's, would be forwarded to the Corps. Discussion followed regarding the need for a Borough permit for the development of the project. It was noted, the Borough recently took back partial authority on land use planning and they also have coastal zone management authority, however it was thought the Borough Planning Commission may not be as opposed to the project as some of the state agencies. Administration was requested to stay abreast of the progress of the project as it was stated to be the city's first priority of this type of project. D-4. Library Commission -- Moore reported the next meeting would be held May 7, however he would be not be able to attend due to the budget work session also scheduled for that evening. D-5. Parks & Recreation Commission -- Porter reported a meeting was held, however there was no quorum. Williams stated he wanted to continue working toward a long-term relationship with the Boys &s Girls Club and discuss their involvement with the city's recreation program prior to the forming of next year's budget. Bookey agreed and stated he wanted to discuss the item further at their May 7 meeting. D-6. Planning & Zoning Commission -- Bannock noted he did not attend the last meeting as he was at the budget work session held the same evening. He reviewed the actions taken with the council, referring to the unapproved minutes which were included in the packet. Williams noted a summary of the information discussed and comments made at the last community workshop on the Comprehensive Plan were also included in the packet. He urged council to review the information and discuss it if they didn't agree with the content. Bookey requested this information be discussed at the next council meeting and Bannock requested a summary of the current draft status be included in the packet. Bannock also noted the Planning & Zoning Commission would be reviewing the Plan at their next meeting. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee -- Swarner reported the minutes of the last meeting were included in the packet. She noted, the Committee set a planting day for May 25. KENAI CITY COUNCIL MEETING APRIL 17, 2002 PAGE 8 D-7b., Kenai Convention & Visitors Bureau Board -- Bookey noted the approved minutes of the February 24 meeting were included in the packet. Referring to discussion regarding pay phones at the Visitors Center, Swarner questioned the use and cost of the pay phone at City Hall. Discussion followed whether the phone was necessary and City Clerk Freas was requested to check on the amount of use, etc. D-7c. Alaska Municipal League Report -- Williams reported he had just returned from a trip to Juneau and while there discussed several matters with area legislators and representatives of AML. He referred to information handed out at the beginning of the meeting regarding proposed cuts to the state budget and suggested a letter be forwarded to the Senate Finance Committee indicating council and administration's concerns of the impacts to the city some of the cuts would have. D-7d. Kenai Chamber of Commerce -- Cherie Brewer, President of the Chamber reported on their "Get Hooked on Kenai" summer program to enhance the small retail businesses in the city. To this end, a city tour map will be produced on which businesses can purchase advertising and receive a fish form to decorate and display at their businesses. The Council was asked to purchase advertising on the back side of the map for $500. Brewer also requested use of the small windowed space in the airport terminal to use as an area where visitors could, pick up information about area businesses, etc. It was noted, the restaurant lessees opted not to use the space and it was therefore available. Attorney Graves was asked if there would be a conflict with the airport's advertising contract if brochures of area businesses were made available in that space. He indicated he believed the space could be used for that purpose. Bookey stated he had no objection to allowing the Chamber's use of the space for a year and if it works out, continue that use. MOTION: Councilwoman Porter MOVED to donate the $500 from the present budget for the advertising and the use of the space at the airport terminal for the year. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. Brewer also discussed the following: • Requested the city to consider using a local advertising agency to do the advertising at the airport (it was noted the city had aten-year contract with the present contractor). • Requested a letter be sent to the legislators to encourage them not to close the Captain Cook Park as it draws visitors into and through the city. • Reported the annual community clean-up was scheduled for May 18. KENAI CITY COUNCIL MEETING APRIL 17, 2002 PAGE 9 Airport Manager Cronkhite noted the area to be used by the Chamber at the airport has also been used as a welcome area for local conventions and asked if the Chamber would have any objections to that continuing. Brewer stated she had no problem and thought it would be added promotion of the city. ITEM E: MINUTES E-1. Regular Meeting of April 3, 2002 -- Approved by consent agenda. ITEM F: CORRESPONDENCE -- None. ITEM G: OLD BUSINESS -- None. ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Swarner MOVED to. pay the bills and Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED, H-2. Purchase Orders Exceeding $2,500 MOTION: Councilwoman Swarner MOVED for approval of the purchase orders exceeding $2,500 and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, H-3, Ordinance No. 1953-2002 -- Increasing Estimated Revenues 8v Appropriations by $3,000 in the Senior Citizen's Title III Grant Fund for a Grant From the State of Alaska and Transferring Grant Match Money from the Borough Grant Fund. Introduced by consent agenda. H-4. Approval -- Kenai Golf Course Restaurant It was explained the lessee of the golf course was requesting to cancel their sublease for the cafe and the clubhouse in order to sublease the areas to another entity. Attorney Graves reported he had no obj ections with the requests and noted, the city had to approve the subleases. KENAI CITY COUNCIL MEETING APRIL 17, 00 2 2 PAGE 10 H-4a. Cancellation of Lease and Consent to Cancellation of Lease (Kenai Golf Course Cafe, Inc. and Richard Morgan) H-4b, Sublease Agreement and Consent to Sublease Agreement (The Morgan Family Limited Partnership and Gary E. and Susan L. Schnelting). MOTION: Councilman Bannock MOVED to approve the Cancellation of Lease and Consent to Cancellation of Lease, marked as Item 4a and the Sublease Agreement and Consent to Sublease Agreement, marked as Item 4b. Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED. H-5. Approval -- Special Use Permit/Kenai Airport Fuel Services City Manager Snow explained the Special Use Permit would allow Kenai Airport Fuel Service to proceed with a ground water treatment plan required by the Department of Environmental Conservation (DEC) and the city received DEC approval for the remediation. Public Works Manager La Shot explained the work would take place by Kenai Airport Fuel Services and the city was giving permission to use the ditch area (shown on maps included in the packet). La Shot also noted, he did not think the plume would migrate to the front of the terminal and the project would slow migration of the plume. Bookey requested administration monitor the work and the plume migration. MOTION: Councilwoman Swarner MOVED to approve the Special Use Permit to Kenai Airport Fuel Services and Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED, H-6. Approval -- Kenai Watershed Forum Memorandum of Agreement Referring to information included in the packet, Councilman Bookey explained the city had participated in a similar Memorandum of Agreement with the Kenai Watershed Forum in the past and he felt the city should stay involved with the Watershed's program. Bookey requested council's approval of the Agreement. Moore agreed that the city should stay involved and in the loop in regard to the water study. MOTION: KENAI CITY COUNCIL MEETING APRIL 17, 2002 PAGE 11 Councilwoman Swarner MOVED the City of Kenai sign the Memorandum of Agreement with the Kenai Watershed Forum and Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED, City Manager Snow was requested to sign the Agreement for the City of Kenai. H-7. Discussion -- Schedule Board of Adjustment Hearing/Appeal of Planning 8s Zoning Commission Denial of PZ02-1 S Variance Permit for an Oversized Sign at 9711 Kenai Spur Highway -- Challenger Learning Center of Alaska. Williams referred to the letter of appeal included in the packet and noted a request had been made for council to make a site visit of the area. He added, council may want to request the Planning 8v Zoning Commission investigate the inclusion of an Educational Zone for large tracts of land. Graves reported the Commission had already discussed this issue and an ordinance was being drafted for an educational zone. Bannock explained, there were two issues requested from the Commission; a Conditional Use Permit (which was approved) to allow for dormitories for students and chaperones visiting the Challenger Learning Center. Graves noted, if this area were included in an educational zone, the conditional use permit that was approved, would no longer be required as the dormitories would be a permitted use. Bannock added, the second issue was the oversized sign. Bookey stated he did not want to change the sign ordinance to agree with the zone. Discussion followed regarding Mayor Williams' participation in the discussion, vote, or testifying in regard to the appeal due to his presidency of the Challenger Board. Attorney Graves stated he would review the issue more, but felt initially Williams should remove himself from participation on the Board of Adjustment. He added, he would investigate further whether it would be appropriate for Williams to testify in regard to the Challenger's request. MOTION: Councilman Bannock MOVED to hold the Board of Adjustment hearing immediately prior to the next council meeting and Councilman Bookey SECONDED the motion. Discussion followed regarding a site visit and it was agreed a site visit could be made individually by the members of the Board of Adjustment. Bannock requested the information included in the Planning 8v Zoning Commission packet be included in the Board of Adjustment packet and encouraged members to visit the site. VOTE: KENAI CITY COUNCIL MEETING APRIL 17, 2002 PAGE 12 There were no objections. SO ORDERED, The Board of Adjustment hearing was set for 7:00 p.m., May 1, 2002, immediately prior to the regularly scheduled council meeting. Attorney Graves stated he agreed with comments made previously, that the Chair of the Board of Adjustment (Williams) having declared a conflict, could participate as a citizen at the Board of Adjustment hearing. Because council wanted plenty of time to review the information and visit the site individually, Clerk Freas stated she would make packets available for them on April 19, the day the certified mailings would need to be mailed. H-8. Discussion -- R&J Seafoods/Request for Reduction in Lease Rates Bookey reported the item was discussed by the Harbor Commission, who, after a lengthy discussion, made no recommendation to reduce the lease prices for the rented spaces. It was also noted there are two stations leased to R&J Seafoods and both those leases are due to expire October 1, 2002. R&J Seafoods is also leasing land area and that lease will expire September 30, 2002. Porter stated she was not in favor of reducing the lease rate, especially since the leases expire in the fall. Bookey agreed and added, other fishing related industries are paying their taxes and the leases at the dock are already subsidized and in competition to other businesses. Moore stated he agreed with Porter and Bookey. Bannock noted, it is a standard lease for the stations and that either the City or the lessee can end the lease with proper notice. Discussion followed as to whether the city employee need at the dock would be reduced if R&,J Seafoods decides to terminate their lease. It was explained the city's station would continue to be open and the leasing of the other two stations has no impact on the city's area of the dock. Also, if the lessee terminates the lease, the fishers who have unloaded at those stations would make arrangements to use other commercial docks. Kornelis reported he discussed the Commission's comments with the lessee and it was indicated they would continue to operate at the dock. Williams suggested the policy of the dock should be discussed at the May 7 work session as well. Council made no reduction to the lease rate. H-9. Discussion -- Local Improvement District -- Pillars Subdivision/ Report to Council. KENAI CITY COUNCIL MEETING APRIL 17, 2002 PAGE 13 Referring to her memorandum which was included in the packet, Snow noted the cost percentage proposed for this assessment district is 25% of the project costs, however council may consider revising the percentage cost allocation of Municipal Matching Grant Funds since there are many more street improvement project areas in the community than there is available grant money to fund. It was also noted, the total estimated cost of the project was $196,000. Snow added, the actual project costs would be assessed after completion of the project and Administration agrees with the scope of the improvements to include grading and backfill, drainage, paving, topsoil and seeding, and signage. A resolution to set the initial public hearing on the proposed assessment district will be prepared for the May 1 meeting for council consideration. Discussion followed in which it was noted $687,000 was in the grant funds account. Because less funds are being received from the state, it was suggested the 25% assessment should be increased. Bannock stated his concerns that road projects had been done over the years at different levels of assessment and the assessment percentage was set to add consistency and raising the percentage may discourage participation in using the program. It was also pointed out, the code requirement when the petition was submitted, stated 25%, however it was also suggested discussion on whether to raise the percentage should be added to the items to consider at the May 7 work session. Moore asked if there had been any other petitions for forming an assessment district for paving been received and Clerk Freas answered one other petition had been taken out for Dolchok and Cub Court. The petition had not yet been returned. Snow reported Administration would be reviewing and updating its street inventory of unpaved and street improvement projects and copies of that will be forwarded to council for review. Administration was requested to bring the resolution forward to set the public hearing date at the May 1 meeting. ITEM I: REPORT OF THE MAYOR -- No report. ITEM J: ADMINISTRATION REPORTS J-11 City Manager -- City Manager Snow reported on the following items: • Police Chief Dan Morris submitted his resignation, effective May 31, 2002. She and Chief Morris discussed the process of recruiting a replacement. In the interim of appointing a new Chief (or a new Chief not being able to begin work by June 1) , Lt. Chuck Kopp will be Acting Chief beginning June 1. KENAI CITY COUNCIL MEETING APRIL 17, 2002 PAGE 14 Snow added, in her past city manager positions, she enlisted help from an advisory committee in the hiring process and had requested participation of the Finance and Library Director, the Fire Chief and Vice Mayor Swarner in that effort. She requested comments from council. Snow also noted, draft advertisements, etc. will be discussed soon at the first committee meeting. Council's consensus was council members should not get involved in the hiring process and that it was the responsibility of the city manager who has full authority to handle the matter. It was also suggested the city manager's assistant help with the process. • Referring to information included in the packet, it was reported a personal use fishery program for the south side of the River was decided. Unless council objects, a draft ordinance appropriating funds to provide for implementing the program would be brought forward for council's review and consideration in the next packet. Some grant funds will be used to provide portable toilets, signage, and fencing, etc. A fee will be charged to fishery users and a draft letter requesting additional funding from Fish & Game was included for council's review. Swarner reported there may be cuts to the Fish & Game budget and aides for policing the area may be eliminated. Porter asked if Fish & Game representatives had walked the area and it was reported no specific date had been set on which to do that. It was also noted the Borough Assembly had approved some funding toward the effort, however the city will have to request reimbursement. Discussion returned to the use of a council member on the review committee for the police chief replacement. Bookey asked if the city manager could ask for a council member to be involved in the process. Snow stated she would not be requesting council involvement. Questions were referred to department heads: • Airport Manager Cronkhite was asked if Penn Air was included in the enplanements and she answered only scheduled airlines are included. She added, she had been working with Penn Air, Illiamna Air, etc. to share their flight information as it affects the airport entitlements. • Cronkhite explained, council requested the Airport Commission to prepare a survey to send to users of the airport. The Commission was asking council to forward questions to them they would like included in the survey. • In regard to the Homeland Security funding request she forwarded to the Legislature, Cronkhite reported she was informed the request was received. • The ground breaking date for the juvenile facility has tentatively been set for May9. Comments/questions were directed to Public Works Manager Kornelis as follows: KENAI CITY COUNCIL MEETING APRIL 17, 2002 PAGE 15 • Can signage be placed at the stairway down to the beach from South Forest Drive, encouraging users to use the stairway and not the trail beside it as the trail area was eroding. • There is erosion from the storm water runoff by the attorney's office in Old Town. • Will he continue to work on the unused vehicle matter and he reported the Borough has indicated they would allow the city to dispose of 20 vehicles by June 30, 2002 and another 20 through June 30, 2003. The Borough will not allow the city to store the vehicles on their property as they found it to be very costly, and because in the past, there were environmental and vandalism problems. Comments / questions to Parks & Recreation Director Frates were as follows • The fence and gate would continue around the skateboard park. The Parks & Recreation Commission will address the matter again. J-2. Attorney -- Attorney Graves reported he would be attending the Alaska Financial Officers Conference in Wasilla to present the city's program in acquiring payment of city citations through garnishment of Permanent Fund checks. J-3. City Clerk -- Clerk Freas reminded council of the volunteer reception scheduled for April 26. Freas was requested to invite the Boy Scout Troop who hang the flags throughout the city on national holidays. ITEM K: DISCUSSION K-1. Citizens Cherie Brewer -- Stated she felt it was important for council to listen to the comments that were offered at the Comprehensive Plan Workshop and for the council then to use the information. K-2. Council Bookey -- No comments. Swarner -- • Thanked Freas and Cronkhite for setting up the quilt display and arrangements for the lunch and tour for the children. • Reported the Women's Political Action Committee would meet on Saturday, April 27. Moore -- No comments. Porter -- No comments. Bannock -- No comments. Jackman -- No comments. KENAI CITY COUNCIL MEETING APRIL 17, 2002 PAGE 16 EXECUTIVE SESSION - Personnel Matters MOTION: Councilwoman Swarner MOVED to convene in an executive session of the Council of the City of Kenai, concerning personnel matters and requested City Manager Snow to attend. Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED, EXECUTIVE SESSION: 11:00 P.M. BACK TO ORDER: 12:05 A.M., April 18, 2002 Mayor Williams stated, in response to the question of voting for convening into executive session, the Kenai Municipal Code states, "...The Council, by a vote of five members may resolve itself into private committee of the whole by adopting a motion that the council resolve itself into private committee of the whole and the mayor or any four councilmen may call a meeting of the private committee of the whole.." He added, it takes a supermaj ority of five, including the mayor to proceed into an executive session. Councilwoman Swarner reported, during the executive session the council gave the city manager direction in which to proceed with matters relating to the City of Kenai. ITEM L: ADJOURNMENT The meeting adjourned at approximately 12:07 a.m., April 18, 2002. Minutes transcribed and prepared by: 7500' Carol L. Freas, City Clerk APPROVED BY C 0-U ` "� ��r / Le 'f.'.Ull7t /ffR; ./"M�'r• �pr+�1'.:4