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HomeMy WebLinkAbout2002-06-19 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING JUNE 1% 2002 7:00 P.M. KENAI CITY COUNCIL CHAMBERS ttp: Z Z wwwv.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM-- C. PUBLIC HEARINGS 1. Ordinance No. 1959-2002 -- Increasing Estimated Revenues and Appropriations by $57,255.85 in the Wellhouse No. 4 Capital Project for the Balance Remaining on a State Grant. 2. Resolution No. 2002-33 -- Awarding Janitorial Contracts for the City Administration Building and the Kenai Visitors and Cultural Center to Integrity Janitorial for the Period July 1, 2002 Through June 30, 2003. 3. Resolution No. 2002-34 -- Approving the Sale of Lot Four (4), Block One (1), Evergreen Subdivision, Kim Addition. 4. Resolution No. 2002-35 -- Transferring $7,600 in the Shop Department to Purchase Operating Supplies. 5. Resolution No. 2002-36 -- Transferring $6,200 from the Street Department to the Shop Department to Purchase Grader Tires. 6. Resolution No. 2002-37 -- Transferring $9,500 in the Airport Maintenance & Operations Department to Purchase Loader Tires. 7. Resolution No. 2002-38 -- Transferring $105,000 in the Street Improvement Capital Project Fund for Engineering and Administration. 8. Resolution No. 2002-39 -- Awarding a Professional Services Contract for Engineering Design and Inspection on the Project Entitled Pillars LID -- Chinook Drive And Sockeye Circle to Wince-Corthell-Bryson for the Not -To -Exceed Amount of $22, 100. 9. Resolution No. 2002-40 -- Awarding the Bid for the Purchase of a Black and White Copier for the City Administration Building and Entering Into a Contract for Maintenance and Supplies for Five Years to High Speed Gear for a Total of $22,88 1. 00. 10. Resolution No. 2002-41 -- Setting the Public Hearing Date on the Proposed Basin View Subdivision Special Assessment District (Dolchok Lane, Kim-N-Ang Court, and Cub Court). 11. Resolution No. 2002-42 -- Awarding the Bid to Kachemak Electric, Inc. for the Kenai Airport Fire Alarm System Upgrade - May 2002 for the Total Amount of $20,894. 12. Resolution No. 2002-43 -- Awarding a $31,500 Contract for a Sport Utility Vehicle for the Police Department. 13. Resolution No. 2002-44 -- Transferring $6,000 in the Airport Land Fund for Parking Lot Expansion at the Fire Training Center. 14. Resolution No. 2002-45 -- Awarding a Professional Services Contract for Engineering Design on the Project Entitled Kenai Municipal Airport Terminal Parking Area Modifications to Wince-Corthell-Bryson for the Not -To -Exceed Amount of $21)100. 15. Resolution No. 2002-46 -- Transferring $7,397 in the General Fund for Purchase of a Cemetery Fence. 16. Resolution No. 2002-47 -- Awarding the Bid to Four Season's Fence Co. for Kenai Cemetery Fence - 2002 for the Basic Bid of $25,397. 17. *WITHDRAWAL OF PROTEST FOR CONTINUED OPERATION -- Old Town Village Restaurant 18. *Liquor License Renewal -- Little Ski-Mo Drive In/ Restaurant/ Eating Place ITEM D: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8, Recreation Commission 6. Planning 8v Zoning Commission 7. Miscellaneous Commissions and Committees 1. ITEM F: ITEM G: 1. 2. 3. ITEM I: a. Beautification Committee b. Kenai Convention & Visitors Bureau Board C. Alaska Municipal League Report d. Kenai Chamber of Commerce MINUTES *Regular Meeting of June 5, 2002. CORRESPONDENCE OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 Approval -- Assignment of Lease of Lot 5, Block 5, General Aviation Apron No. One from Robert J. Johnson to Timothy J. Mitchell and Linda L. Mitchell. REPORT OF THE MAYOR ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM L: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING JUNE 1% 2002 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http:1 Zwww.cl*.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:02 p.m. in the Council Chambers in the Kenai City Hall Building. A-1, PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2, ROLL CALL Roll was taken by the City Clerk. Present were: Swarner, Porter, Jackman, Williams and Bookey. Absent were: Bannock and Moore. A-3, AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD AT: D-2, Resignation notice of Airport Commission Member Jason Elson and copies of applications for consideration. ADD AS: H-4, Discussion -- Schedule Board of Adjustment Hearing/Van Dusseldorp Appeal MOTION: Councilwoman Swarner MOVED for approval of the agenda as amended and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, A-4., CONSENT AGENDA MOTION: Councilwoman Swarner MOVED to approve the consent agenda as presented and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. � ITEM B: SCHEDULED PUBLIC COMMENTS -- None KENAI CITY COUNCIL MEETING JUNE 19, 2002 PAGE 2 ITEM C: PUBLIC HEARINGS C-1, Ordinance No. 1959-2002 -- Increasing Estimated Revenues and Appropriations by $57,255.85 in the Wellhouse No. 4 Capital Project for the Balance Remaining on a State Grant. MOTION: Councilwoman Swarner MOVED for adoption of Ordinance No. 1959-2002 and Councilwoman Porter SECONDED the motion. There were no public or council comments. VOTE: Swarner Yes Moore Absent Porter Yes Bannock Absent Jackman Yes Williams Yes ,Bookey Yes MOTION PASSED UNANIMOUSLY. C-2, Resolution No. 2002-33 -- Awarding Janitorial Contracts for the City Administration Building and the Kenai Visitors and Cultural Center to Integrity Janitorial for the Period July 1, 2002 Through June 30, 2003. MOTION: Councilwoman Porter MOVED for adoption of Resolution No. 2002-33 and Councilwoman Swarner SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-3., Resolution No. 2002-34 -- Approving the Sale of Lot Four (4), Block One (1), Evergreen Subdivision, Kim Addition. MOTION: Councilman Bookey MOVED for approval of Resolution No. 2002-34 and Councilwoman Jackman SECONDED the motion. Councilwoman Swarner requested UNANIMOUS CONSENT. KENAI CITY COUNCIL MEETING JUNE 1 % 2002 PAGE 3 There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-4, Resolution No. 2002-35 -- Transferring $7,600 in the Shop Department to Purchase Operating Supplies. MOTION: Councilwoman Porter MOVED for adoption of Resolution No. 2002-35 and Councilwoman Jackman SECONDED the motion. There were no public comments. It was noted, the money would lapse if the purchase was not made. Several council members noted their disappointment there were so many transfers on the agenda. Finance Director Semmens noted this particular resolution was to enable purchase of supplies which were included in next year's budget, however a significant discount was available with free shipping if purchased at this time and administration felt it was beneficial to take advantage of the opportunity. VOTE: Swarner Yes Moore Absent Porter Yes Bannock Absent Jackman Yes Williams Yes Bookey Yes MOTION PASSED UNANIMOUSLY. C-5. Resolution No. 2002-36 -- Transferring $6,200 from the Street Department to the Shop Department to Purchase Grader Tires. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-36 and Councilwoman Porter SECONDED the motion. There were no public comments. Discussion followed regarding the purchase of the tires and it was explained the tires would be used on the 1993 1440G Grader whose rear drivers were worn; if not changed, it would be hard on the equipment; all four tires should be changed at the same time; these tires had long wear advantage and wouldn't require chains; both the street and shop foremen recommended the purchase; and, the tires would be replaced before the end of the summer. It was suggested administration investigate purchasing capped tires. KENAI CITY COUNCIL MEETING JUNE 192 2002 PAGE 4 VOTE: Swarner Yes Moore Absent Porter Yes Bannock Absent Jackman No Williams Yes Boo ke No I I I I I MOTION FAILED. C-6. Resolution No. 2002-37 -- Transferring $9,500 in the Airport Maintenance & Operations Department to Purchase Loader Tires. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-37 and Councilwoman Jackman SECONDED the motion. There were no public comments. Airport Manager Cronkhite explained the loader is used for pushing snow; the current tires need replacing and require chains; putting on/taking off chains uses a lot of man hours; the new tires would be snow wedge and will not require chains; and cannot be capped. Cronkhite added, she and the shop foreman had requested this type of tires in the past and they were not included in the budgets. Because money was available in the airport budget, they were hoping to purchase the tires. It was added, in the past, shipping tires took several weeks, and purchasing them early would have them available for the beginning of the winter months. When asked why the purchase was being made from airport funds, it was explained this type of purchase is normally made from the shop budget, but the shop budget is ultimately paid back through the shop allocation from the airport budget. It was also noted, the tires being replaced would be included in the annual auction on which they could require a minimum bid. Public Works Manager La Shot noted the shop had requested the loader and grader tires in two past budget sessions, but they were cut. They were trying to get away from as much general usage as possible. Both pieces of equipment could be run without chains much better and would be easier on the equipment. VOTE: Swarner Yes Moore Absent Porter Yes Bannock Absent Jackman Yes Williams Yes -Bookey No MOTION PASSED. KENAI CITY COUNCIL MEETING JUNE 192 2002 PAGE 5 C-?. Resolution No. 2002-38 -- Transferring $105,000 in the Street Improvement Capital Proj ect Fund for Engineering and Administration. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-38 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no public comments. It was noted there was $600,000 in the Street Improvement Project Fund and another $132,000 was expected. VOTE: There were no objections. SO ORDERED, C-8, Resolution No. 2002-39 -- Awarding a Professional Services Contract for Engineering Design and Inspection on the Project Entitled Pillars LID -- Chinook Drive And Sockeye Circle to Wince -Corthell-Bryson for the Not -To -Exceed Amount of $22, 100. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-39 and requested UNANIMOUS CONSENT. Councilwoman Jackman SECONDED the motion. There were no public comments. Concern was expressed whether there would be enough money in the fund for all three of the street improvement projects that had been requested. Semmens explained they had rounded the amount off for all three projects and there would be funds needed for any of the projects as the budget had no money in it at the present. VOTE: Swarner Yes Moore Absent Porter Yes Bannock Absent. Jackman Yes Williams Yes -Bookey Yes I T MOTION PASSED UNANIMOUSLY. C-9. Resolution No. 2002-40 -- Awarding the Bid for the Purchase of a Black and White Copier for the City Administration Building and Entering Into a Contract for Maintenance and Supplies for Five Years to High Speed Gear for a Total of $22,881.00. KENAI CITY COUNCIL MEETING JUNE 1% 2002 PAGE 6 MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-40 and Councilwoman Porter SECONDED the motion. City Manager Snow reported the bid included the purchase of the copier as well as maintenance and supplies for five years. Porter asked, when writing contracts, is there an out if the maintenance and service is not satisfactory. Answer was yes, depending on what is included in the contract. Councilwoman Jackman requested to abstain from voting because she is employed by one of the bidders. There was no obj ection. Swarner stated she uncomfortable with the whole copier conversation as Frontier was the low bidder the last time the copier was bid. It was noted, High Speed Gear was the lowest responsible bidder for this bid. Porter stated she did not have a problem with the issue as council instructed administration to re -bid the purchase and all those who bid during the first bid, bid again. Swarner noted the last bid was for leasing equipment and this time was for purchase. Porter noted, she felt all the bidders were back to square one and were treated equally. Swarner questioned the previous offer to piggyback a lease from Frontier and Snow noted, administration did not go forward with a piggyback as council stated at one of the budget hearings they did not want to pursue a piggyback arrangement. Williams stated he thought council had requested administration to investigate piggybacking and Snow explained she had reviewed her notes and a number of council stated they were not interested in a piggyback arrangement and she didn't pursue it. In order to do a piggyback, a sole source bid would have had to been done. Porter called for the question. VOTE: Swarner No Moore Absent Porter Yes Bannock Absent Jackman Abstain Williams No .Bookey Yes MOTION FAILED. Porter asked what would be done with the copier issue now and Snow reported there were no funds included in next year's budget to purchase a copier. Williams added, it was his understanding the city would be piggybacking with the School District. Snow stated she would be happy to pursue that issue with council's direction. KENAI CITY COUNCIL MEETING JUNE 1% 2002 PAGE 7 Porter stated she did not feel piggybacking the bid would be fair to others in the community who may be interested in bidding for the equipment. Swarner stated she also believed the instructions were for administration to investigate the possibility of piggybacking and that was one of the reasons she voted no. Discussion followed as to the need for a new copier and Snow explained it was administration's intention to move the large copier currently situated upstairs in city hall to downstairs and have the new copier in the upstairs. She added, the issue would return to council when the current copier no longer works. It was noted by Porter and agreed by Bookey that all the businesses are in Kenai and council should look at the cost, value to value, and if there are problems, deal with them through the maintenance agreement. Attorney Graves was asked if council could discuss the matter without a reconsideration and he explained it could be if the chair waived the rules. Williams waived the rules. Asked if a reconsideration motion could be made, Graves explained the no vote was prevailing and Swarner could make a motion to reconsider. BREAK TAKEN: 7:46 P.M. BACK TO ORDER: 8:01 P.M. MOTION TO RECONSIDER: Councilwoman Swarner MOVED to reconsider Resolution No. 2002-40 and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, MOTION TO TABLE: Councilwoman Swarner MOVED to table Resolution No. 2002-40 to the next regularly scheduled council meeting of July 3, 2002 and Councilwoman Porter SECONDED the motion. Semmens noted the money budgeted for the purchase would not carry over to next year's budget. Williams stated council understood and funding would have to be appropriated. VOTE: There were no objections. SO ORDERED. From consensus of council, administration was directed to prepare an ordinance to appropriate funding to purchase a copier for the July 3, 2002 meeting, holding the introduction, second reading, and consideration all during the same meeting. KENAI CITY COUNCIL MEETING JUNE 19, 2002 PAGE 8 Semmens noted, the ordinance would cover the cost of the machine plus one year of maintenance. He added, the contract of award was based on the $22,000, but they would pay on a monthly or quarterly basis, but no more than a year at a time. C-10. Resolution No. 2002-41 -- Setting the Public Hearing Date on the Proposed Basin View Subdivision Special Assessment District (Dolchok Lane, Kim-N-Ang Court, and Cub Court) . MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-41 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no public comments. Bookey asked if more investigation had taken place in regard to ground problems discussed during the past council meeting. Public Works Manager Kornelis explained he spoke with Engineer Bill Nelson who stated they had done ten test holes in the past. Kornelis added, more test holes would be done and he believed most of the previous problems was off the road bed. Bookey asked what would happen if the project proceeds and it comes back at a much higher cost and Kornelis noted, there were ways to stop the project. Williams added, after the engineering is completed, it would be known if there would be major cost overruns. At that time, a meeting with the property owners could be scheduled to discuss the matter further. Bookey stated his concern the funding in the project fund would be depleted with the three upcoming improvement projects. Williams suggested that be discussed further during the public hearing. Bookey added, council may have to consider amending the code regarding the 25% portion paid by the property owners for future projects and Williams agreed, saying that could be another topic of discussion. VOTE: There were no objections. SO ORDERED, C-11. Resolution No. 2002-42 -- Awarding the Bid to Kachemak Electric, Inc. for the Kenai Airport Fire Alarm System Upgrade - May 2002 for the Total Amount of $20,894. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-42 and Councilwoman Porter SECONDED the motion. KENAI CITY COUNCIL MEETING DUNE 19, 2002 PAGE 9 There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-12. Resolution No. 2002-43 -- Awarding a $31,500 Contract for a Sport Utility Vehicle for the Police Department. MOTION: Councilman Bookey MOVED for adoption of Resolution No. 2002-43 and Councilwoman Porter SECONDED the motion. There were no public comments. Snow explained there were no funds included in next year's budget for this purchase as a transfer had been made to put the funding in the current budget. Williams noted, one police officer had been funded through a federal grant, however those grant funds were no longer available and the city picked up the cost of that police officer. He suggested the police officer position could lapse through attrition. Police Chief Kopp noted over the last couple of years, several officers had retired and there are now five officers with 14 months or less with the department and he didn't anticipate more attrition in the near future. He also noted, crime had increased 20%. Kopp explained, the SUV would offer four-wheel drive response for emergency situations, beach response, and would greatly enhance the capability for the department. He added, the department had an aging patrol fleet and two vehicles would soon be rotated out due to high mileage. Councilman Bookey called for the question. VOTE: Swarner Yes Moore Absent Porter Yes Bannock Absent Jackman Yes Williams Yes Bookey Yes MOTION PASSED UNANIMOUSLY. C-13. Resolution No. 2002-44 -- Transferring $6,000 in the Airport Land Fund for Parking Lot Expansion at the Fire Training Center. KENAI CITY COUNCIL MEETING JUNE 1 % 2002 PAGE 10 MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-44 and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no public comments. Councilwoman Swarner reported she had visited the fire training facility recently and the parking lot was full. She felt it was probably a good move to proceed with the project. VOTE: There were no objections. SO ORDERED, C-14. Resolution No. 2002-45 -- Awarding a Professional Services Contract for Engineering Design on the Project Entitled Kenai Municipal Airport Terminal Parking Area Modifications to Wince-Corthell-Bryson for the Not -To -Exceed Amount of $21)100. MOTION: Councilwoman Porter MOVED for approval of Resolution No. 2002-45 and Councilwoman Jackman SECONDED the motion. There were no public comments. Cronkhite explained the study would address public comments and difficulties currently with the pay parking area, main parking lot, the overflow parking lot, etc. She added, the Airport Commission -was reviewing fees and the use of some of the parking areas. Cronkhite noted, public comments would be heard through the Commission and that they would also discuss increasing fees and adding a parking fee for the short-term parking area. Williams noted, a number of years ago a parking garage was discussed and he asked if this was addressed in the Master Plan. Cronkhite stated, the Plan discusses enlargement of parking lots, but not building a parking garage. She also noted the red cones (used for marking parking areas in front of the terminal) had been removed. VOTE: There were no objections. SO ORDERED, C-15. Resolution No. 2002-46 -- Transferring $7,397 in the General Fund for Purchase of a Cemetery Fence. KENAI CITY COUNCIL MEETING JUNE 1 % 2002 PAGE 11 MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-46 and requested UNANIMOUS CONSENT. Councilwoman Jackman SECONDED the motion. There were no public or council comments. VOTE: Swarner Yes Moore Absent Porter No Bannock Absent Jackman Yes Williams Yes Bookey Yes MOTION PASSED, C-16, Resolution No. 2002-47 -- Awarding the Bid to Four Season's Fence Co. for Kenai Cemetery Fence - 2002 for the Basic Bid of $25,397. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-47 and Councilwoman Jackman SECONDED the motion. There were no public comments. Parks & Recreation Director Frates reported only two bids were received. When asked why the fencing was so costly, Frates explained it was because rod iron is expensive and shipping is a large part of the cost. He added, the fencing will be only along the front/street side of the cemetery. Porter stated she was very pleased with the work and efforts being taken at the cemetery, but with the increases in insurance, the lack of wage increases for employees, etc. she would have a hard time supporting the fence for just the front of the cemetery at a cost of $25,000. Bookey stated he was concerned as well and questioned the difference in the bids. Frates noted the fencing was a budgeted item. Williams stated he felt it would be appropriate to proceed with the fencing with all the work being done at the cemetery. He noted, it had been arranged for the sign to be taken down for sandblasting and repainting. Williams stated he would support the resolution. Swarner stated she was also surprised by the cost of the fence, but would support the resolution. Jackman stated she too would have a hard time supporting the fencing project as there were business owners whose businesses cannot be seen because of snow berms and funding for that snow removal program had been cut from the budget. Bookey stated he would support the project as he was impressed with the work and effort taken on by volunteers at the cemetery. KENAI CITY COUNCIL MEETING JUNE 1% 2002 PAGE 12 VOTE: Swarner Yes Moore Absent Porter Yes Bannock Absent Jackman No Williams Yes Bookey Yes MOTION PASSED, C-17, WITHDRAWAL OF PROTEST FOR CONTINUED OPERATION -- Old Town Village Restaurant Approved by consent agenda. C-18. Liquor License Renewal -- Little Ski-Mo Drive In/Restaurant/Eating Place Approved by consent agenda. BREAK TAKEN: 8:36 P.M. BACK TO ORDER: 8:44 P.M. ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging -- Swarner reported the unapproved minutes of the June meeting were included in the packet. She noted Arlene Enfield's resignation from the Council on Aging and that applications for her replacement were being sought. Swarner reminded council and audience of the Senior Center's pie booth at the Fourth of July festivities. Porter noted, the minutes of the meeting indicated the Center would now be used as a polling place. D-2. Airport Commission -- Jackman reported no quorum was established at the June meeting. She also noted the memorandum added at the beginning of the meeting, informing council of the resignation of at -large member, Jason Elson from the Commission. Williams referred to the applications included with the memorandum and noted, after conferring with council, he was offering Robert Watkins to be appointed. He noted, Dr. Zirul (another applicant) was in the audience, as was Watkins. Williams explained he had spoken with Watkins a year prior in regard to being appointed and would next consider Zirul when another at -large position becomes available. There were no objections to the appointment of Watkins to the Commission. D-3, Harbor Commission -- Bookey reported the minutes of the June meeting were included in the packet. At the meeting, the Commission discussed the dock KENAI CITY COUNCIL MEETING JUNE 19, 2002 PAGE 13 facility, and it was reported it was open and ready for business. Additionally, due to inappropriate use by patrons, the shower had been closed. Bookey also reported the Commission discussed the Kenai River Bridge Access Road Pathway. He noted, council had previously reviewed the levels and widths of the bike trail and passed a resolution in support of the project in general and not specific to a choice of pathway location. The Commission voiced their strong desire for a separated pathway largely due to potential roadway hazards an attached pathway could cause. They requested council pass a resolution supporting the placement of the separated pathway, a 50-foot easement from the road to the pathway, as it would provide a safer environment for pedestrians. Bookey also reported, the west side of the highway is preferred for the location of the pathway to the bridge and then changing over to the east to the intersection of Kalifornsky Beach Road and Bridge Access Road. At this time, that location is in the plan and no changes to that design were anticipated. Williams noted council had discussed both projects with the Departments of Transportation (DOT) and Parks and Outdoor Recreation and suggested they keep in touch in regard to the plans for the pathway and Birch Island. He asked if they were both aware of the pathway plans. Phil Bryson of Wince-Corthell-Bryson (engineers working with DOT on the pathway) was in the audience and stated both entities were aware of the type of access. Kornelis reported both Parks and DOT had sets of drawings for the project. Bryson added, the project was now in the environmental review process regarding migratory wild fowl. Any concerns regarding fish will come up if and when an application is made for construction which will affect the waterway. He added, at this time, not all of the agencies are opposed to all of the options. Swarner stated she supported the 50 foot pathway, but did not want to be so strict that it could compromise the pathway project. She wants room for compromise. Council's consensus was to bring forward a resolution of support. D-4. Library Commission -- Library Director Jankowska reported the minutes of the June meeting were included in the packet and reminded council they had cancelled the July meeting. D-5. Parks & Recreation Commission -- Porter reported the minutes of the June meeting were included in the packet. She noted, the Commission would like to have their July meeting cancelled (it falls on July 4) . There were no objections from council. MOTION: Councilwoman Porter MOVED to have a special meeting of the Parks &. Recreation Commission scheduled for June 25 at 7:00 p.m. in the Council Chambers to discuss the Conditional Use Permit for the Multipurpose Facility for outdoor activities. KENAI CITY COUNCIL MEETING JUNE 19, 2002 PAGE 14 Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. It was noted, the minutes stated the sign up for the summer recreation program was slow and Parks & Recreation Director Frates was asked if more children had been signed up since the meeting. Frates reported the fee is $120 and at this time 18-20 children had signed up for the program; last year 201 had signed up. Frates also reported approximately $6,300 would be collected for use of the June ice at the multipurpose facility. Clerk Freas was requested to write a thank -you letter to the Getty's for their volunteer efforts at the cemetery. Williams reported he attended an Arctic Winter Games meeting and noted the bid would come up in October. He added, if the Kenai Peninsula is successful in the bid, a collaborative effort from the City of Kenai will be required. Williams noted, he had spoken with an architect and requested future designs for the multipurpose facility to add a clubhouse, team rooms, rock wall, running track etc. with an estimated cost of $2 million. He added, the City would need to be prepared to support the games and lobby for funding. Williams stated federal funding is available. At this time, the plans are preliminary with no fiscal note. Bookey stated he thought Williams was headed in the right direction and he wants the city to be a part of the event if it is awarded to the Peninsula. D-6. Planning & Zoning Commission -- Williams reported for Bannock in his absence and noted actions taken at the June 12 meeting. He added there were a number of people who spoke against a conditional use permit for additional cabins to be built in Anglers Acres. He suggested the future use of properties in Anglers Acres be discussed during the Comprehensive Plan Update process. Williams also reported the Commission set another work session regarding the Comprehensive Plan for August 14 for which a new draft of the working document will be available from the consultant. He suggested council review the information prior to the work session and encouraged council members to attend. D-?. Miscellaneous Commissions and Committees D-?a. Beautification Committee -- Swarner reported a meeting was held on June 11 and that the crews are busy and working hard. D-?b. Kenai Convention & Visitors Bureau Board -- No report. D-7c. Alaska Municipal League Report -- Williams reported he would not be attending the legislative meeting in July to be held in Bethel but encouraged other council members to consider attending. He also reported he would be attending a Conference of Mayors meeting in Pelican on August 22 and 23. KENAI CITY COUNCIL MEETING JUNE 191 2002 PAGE 15 D-?d, Kenai Chamber of Commerce -- No report. ITEM E: MINUTES E-1. Regular Meeting of June 5, 2002 -- Approved by consent agenda. ITEM F. CORRESPONDENCE -- None. ITEM G: OLD BUSINESS -- None. ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Swarner MOVED for approval of the bills to be paid and ratified and Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED, H-2. Purchase Orders Exceeding $2,500 MOTION: Councilwoman Swarner MOVED to approve the purchase orders exceeding $2,500 with the deletion of Tire Distribution Systems for grader tires at $6,143.70. Councilwoman Porter SECONDED the motion. Semmens explained there was no purchase order included on the list to High Speed Gear for the copier as passage of the resolution would have been sufficient to satisfy the code for a purchase. He noted, purchase orders had been prepared for the equipment to come for the current budget and a year's maintenance for next year. Williams questioned the plant rental and maintenance at the airport terminal and Cronkhite explained she had investigated the cost of plants, time involved in caring for them, etc. and found it would be more cost efficient to rent them. VOTE: There were no objections. SO ORDERED. H-3. Approval -- Assignment of Lease of Lot 5, Block 5, General Aviation Apron No. One from Robert J. Johnson to Timothy J. Mitchell and Linda L. Mitchell. KENAI CITY COUNCIL MEETING JUNE 1 % 2002 PAGE 16 MOTION: Councilwoman Swarner MOVED to approve the Assignment of Lease of Lot 5, Block 5, General Aviation Apron No. One from Robert J. Johnson to Timothy J. Mitchell and Linda L. Mitchell and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED, H-4. Discussion -- Schedule Board of Adjustment Hearing/Van Dusseldorp Appeal This item was added to the agenda at the beginning of the meeting. Council reviewed their schedules and set the Board of Adjustment hearing for 7:00 p.m., July 17, 2002, immediately prior to the regular council meeting. ITEM I: REPORT OF THE MAYOR Williams reported it was his turn to host the Mayors' Golf Tournament. Although no date was set at this time, he would need some volunteers to help and encouraged other members of council and administration to assemble teams. He also noted, there would be a fiscal note which had not been included in the upcoming year's budget. ITEM J: ADMINISTRATION REPORTS J-1. City Manager -- City Manager Snow noted reports from department heads were included in the packet. She also noted: • An old buoy anchor was pulled up from the river and is at the dock. Interest to purchase it for $150 has been received from R&,J Seafoods. She asked if council had any objections to its sale. MOTION: Councilman Bookey MOVED to hold the sale of the anchor and include it in the next city auction and Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. Kornelis noted there may not be an auction this year as there were not many items on the list for sale at this time. • At the next meeting, council should have a list of recommended fee increases for review. She noted, some fee increases will require a code change and some can be accomplished by approval of the city manager and review of council. • Salamatof Seafoods has requested fish haul permits for four planes. KENAI CITY COUNCIL MEETING JUNE 1% 2002 PAGE 17 Swarner asked the progress on the burned -out house on Lilac Lane and City Attorney Graves reported the house had been removed. Graves was asked if a penalty could be attached if the work was not down within the allotted time and Graves stated the house was owned by an estate and council may place a lien on it. He noted the estate was aware of the process. Bookey noted fluctuations in water pressure and stated he believed council would have to soon investigate water supply alternatives. Kornelis noted the consumer confidential report on water quality would be mailed in the next week. He added, the city is currently in compliance, however treatment will have to be added by 2006 due to the new arsenic rules which may mean alternative treatment facilities. In regard to the new well drilling on Van Anthwerp, Kornelis reported no primary contaminants had been found and they are investigating combining two distinct acquifers. A study is being done for placement of a water line down to that area and connecting into the system. J-2. Attorney -- Graves stated he would be taking personal leave on Friday and possibly Monday. J-3. City Clerk -- Freas noted information included in the packet regarding upcoming dates to be kept in mind for the city/borough election. She also referred to information received from the Division of Elections in regard to new polling site locations chosen for the City of Kenai, i. e. Kenai No. 1 / Kenai Mall, Kenai No. 2 / Old State Court building, and Kenai No. 3/Kenai Senior Center. Freas added, currently there are four voting precincts in Kenai and through the redistricting process, those had been formed into three precincts. Bookey stated his objection to the lack of ability for council to comment on the selection of polling sites, etc. as was originally represented by Freas. Freas noted she had requested the information several times, but only received the information in time for inclusion in the packet and the change in polling site locations came from continued uncooperativeness of the Armory personnel. Porter stated her concern the Senior Center parking area would be additionally congested during lunch and Freas explained, personnel from the Division of Elections came to Kenai and inspected the different sites and felt they would be able to accommodate their requirements for sites. She added, she too was concerned in regard to using the Senior Center, but learned senior centers are used as polling sites all over the state with very little problems and the Center Director stated to her she was excited to make it available for this use and hamper voting activity. Council noted their objections to the new polling places, stating they felt it better to keep the precincts voting at one site. They directed Freas to write a letter to the Division of Elections and state their opposition to all three locations, that it should be KENAI CITY COUNCIL MEETING JUNE 1 % 2002 PAGE 18 within their purview to express to the Armory personnel to cooperate, and that splitting the sites would confuse voters. ITEM K: DISCUSSION K-1. Citizens -- None. K-2. Council Bookey -- Questioned the cones along Willow Street and Kornelis explained they were marking a sink hole caused by HEA hitting a storm drain while placing conduit. He added, HEA would be repairing the area. Swarner -- • Referring to the decreases in the monthly enplanement report, she requested a letter be sent to ERA Aviation expressing the city's concern that the increase in plane fares has caused much of the decreases and what affect that has on the city's tourism revenue, Slope workers use of the airline, etc. • Passed around information on the artwork that would be placed at the airport and made available by the Department of Outdoor Parks and Recreation. • Stated her concern with the number of transfers included on the agenda and added she didn't recall that many coming at the end of a fiscal year in the past. • Reported she was encouraged to visit HEA and learn about improvements to underground wiring in the Chinulna Point/ VIP Subdivision area that will be done in several different phases. She was told there should not be any problems with services to city residents in that area. Porter -- • Noted she had visited the city yard recently and was concerned there were so many bicycles and suggested an, " adopt- a -bike " program for children who do not have bikes and give them away free, instead of them being stored outside and rusting, etc. Williams suggested making them available when having a bicycle rodeo. Police Chief Kopp stated they are included in the city auctions, but if council wanted an alternative to their disposal, it would be their decision. Kopp suggested an article be included in the newsletter regarding found bikes and how to reclaim, etc. • Since council discussed city contracts with other entities using city buildings, i.e. KVCB, PRISM, Arts Guild, etc., she suggested council meet with administration and give them an idea of the direction they wanted to go with these contracts. Bookey stated he didn't have an obj ection to review them and suggested September and start review of the budget as well. Snow noted she was now working on renewing the maintenance and operation agreement with the fire training facility. Williams noted that agreement is very special in regard to use and operation of the whole facility and didn't know if there were any other agreements affecting city property as much as this one. KENAI CITY COUNCIL MEETING JUNE 19, 2002 PAGE 19 Snow noted, copies of all the contracts were made available to council for the last budget work session. She encouraged council to review them and if they had some questions or suggestions, to contact her. Porter suggested they do them all collectively and Snow stated it would be up to council. Snow stated she would continue to work with the fire training facility personnel and it would come back to council for review of what had been worked out. Williams stated she should continue with the negotiations and then council can review. Jackman -- • Noted the skateboard park sign by the Recreation Center should be removed since the park had been moved. • Stated she attended the Library's book sale and really enjoyed it. • Reported she had been rollerblading on the sidewalk along the Spur Highway and found mower clippings, etc. and asked if the city cleans the sidewalks after they finish mowing. Frates reported they blow the clippings off in some areas, but the highway areas are different. He stated he would look into the matter. • Referred to Municipal Park and the amount of dandelions in the park. Frates reported the area would be sprayed and reseeded. Porter also suggested signs at the skateboard park be placed in large red/blue lettering and state "skate at your own risk; wear helmets." EXECUTIVE SESSION - None Scheduled ITEM L: ADJOURNMENT The meeting adjourned at approximately 10:26 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk APPROVED BY COUNCIL n.1.4T :, Tip