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HomeMy WebLinkAbout2001-03-07 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING MARCH 7, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. K.T. Peters -- Youth Court Update ITEM C: I PUBLIC HEARINGS 1. Ordinance No. 1877-2000 -- Amending KMC 13.30.080 to Include Prohibiting the Operation of Motor Vehicles on the Vegetated Areas of a Portion of the South Shore of the Kenai River and Cook Inlet. a. Remove from table. b. Consideration of ordinance. 2. Ordinance No. 1896-2001 -- Increasing General Fund Estimated Revenues and Appropriations by $10,480 for Revenue Sharing Pass - Through Grants. 3. Ordinance No. 1897-2001 -- Increasing General Fund Estimated Revenues and Appropriations by $14,040 for Memorial Park Sidewalk Extensions. 4. Ordinance No. 1898-2001 -- Amending the Development Requirements Table by Adding the Requirement that Front Yard Setbacks be Measured from the Right -of -Way or Access Easement. S. Ordinance No. 1899-2001 -- Increasing Estimated Revenues and Appropriations by $170,000 in the Airport Terminal Enterprise Fund for Carpeting and Floor Covering Replacement and Seating. 6 . Resolution No. 2001-12 -- Supporting HB 93 Entitled "Kenai Dip Net Fishery Permit Fee." 7. Resolution No. 2001-13 -- Transferring $23,900 from General Fund Contingency for Purchase of a Police Patrol Car. 8. Resolution No. 2001-14 -- Awarding the Bid to Kachemak Electric, Inc. for Public Safety Building Fluorescent Light Replacement - 2001 for the Total Amount of $41,232. 9. Resolution No. 2001-15 -- Awarding the Bid to Arctic Office Products for Kenai Airport Terminal Chairs and Furnishings - 2001 for the Total Amount of $45,195. 10. Resolution No. 2001-16 -- Awarding the Bid to CYS Management Services, Inc. for Kenai Airport Terminal Floor Finishes - 2001 for the Total Amount of $126,850. 11. Resolution No. 2001-17 -- Transferring $2,000 in the Water Department for Engineering the Gill Street Crossing. ITEM D: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8v Recreation Commission 6. Planning 8v Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention &Visitors Bureau Board C. Alaska Municipal League Report 1. *Regular Meeting of February 21, 2001. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS 1. Discussion -- Multipurpose Facility Refrigeration and Library Expansion Update. ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1900-2001 -- Finding that Certain City -Owned land Described as Block 3, Five Irons Heights Subdivision, Consisting of 4.391 Acres, as Shown on the Attached Exhibit A, Is Not Required for Public Purpose. 4. *Ordinance No. 1901-2001 -- Increasing Estimated Revenues and Appropriations by $4,607,137 in the ARFF/ SRE Capital Pro'ect Fund. J 5. Approval -- Consent to Assignment of Lease/Consent to Assignment of Lease for Security Purposes/Amendment to Lease -- Lot 4, Block 2, Cook Inlet Industrial Air Park/Stephen Karakash to Julie Latta. 6. Discussion -- Inlet Woods/Proposed Combining of Lots ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION -None Scheduled ITEM K: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING MARCH 7, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7 : 04 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Bannock, Frazer, Williams, Bookey, Swarner, Moore and Porter. A-3. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD TO: G-1, Old Business -- Project Schedule/ Multipurpose Facility Refrigeration MOTION: Councilwoman Swarner MOVED for approval of the agenda as amended and Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. A-4. CONSENT AGENDA There were no requested changes to the consent agenda. MOTION: Councilwoman Swarner MOVED for approval of the consent agenda as presented and Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENTS B-1. K.T. Peters -- Youth Court Update KENAI CITY COUNCIL MEETING MARCH 7, 2001 PAGE 2 Peters gave a brief update of the development and activities of the Kenai Peninsula Youth Court and thanked the council for the support it has given toward the program over their five-year history. She noted, court participants are given a crash course on law and given a comprehensive bar examination before trying youth court criminal proceedings. Since the establishment of the Youth Court, the rate of juvenile crime on the Peninsula was effectively reduced. Peters also reported Kenai would be hosting the 2001 Alaska State Youth Court Justice Conference from April 5-7. She invited council and administration to their reception to be held on Thursday, April 5 at 6:00 p.m. at the Kenai Senior Center. She noted, a tentative schedule of activities for the conference were included in the council's packet. Peters also noted, she first came before council as a little girl and asked what was going to be done about the erosion and destruction of the bluff. She said she was happy the council had not given up on finding funds, etc. to restore and protect the bluff (through the coastal trail project) and wished Mayor Williams and Councilwoman Swarner good luck during their meetings with the congressional delegation in Washington during the next week. ITEM C. PUBLIC HEARINGS C-1. Ordinance No. 1877-2000 -- Amending KMC 13.30.080 to Include Prohibiting the Operation of Motor Vehicles on the Vegetated Areas of a Portion of the South Shore of the Kenai River and Cook Inlet. C- la. Remove from table. MOTION: Councilwoman Porter MOVED to remove Ordinance No. 1877-2000 from the table and Councilman Frazer SECONDED the motion. There were no objections. SO ORDERED. C- lb. Consideration of ordinance. MOTION: Councilwoman Porter MOVED to adopt Ordinance No. 1877-2000 and Councilman Frazer SECONDED the motion. Robert Ruffner -- Introduced himself as the Director of the Kenai Watershed Forum. He noted there had been a number of measures taken to protect the dunes on the north side of the Kenai River and cautioned the dunes on the south side were no less important and could be more important. He noted the long-term prognosis was the KENAI CITY COUNCIL MEETING MARCH 7, 2001 PAGE 3 River would change and the dunes that are in place formed during major storm events, and the vegetation that grows will provide a significant barrier for protection. Ruffner noted he was not speaking to how to enforce protection of that area, but felt it very important to protect the natural vegetation. Councilman Moore noted the city had pondered putting a road through that area for vehicle access to the beach and asked Ruffner's opinion. Ruffner noted any road should access in a direction that it wouldn't be washed out by the tides and movement of the river and that the vegetation should be kept in tact as much as possible. City Manager Ross noted, passing the ordinance would be used as information and an educational tool and didn't want council to think it would be enforced year around, but more during the dip net season. He added, the ordinance would be extremely difficult to enforce. Bannock noted nothing had changed since the last meeting when the ordinance was before council for public hearing and referred to his comments of that meeting. - He added, he would not support the ordinance. Frazer stated he believed it important to protect the south side and because the ordinance could not be enforced was not a reason not to have the law as in the future, the ability to enforce the law may change. Frazer stated he would support the ordinance. Porter stated her main reason for requesting the development of the ordinance was from a review of the area with Councilwoman Swarner when they realized the extent of the problem. She realized it would be difficult to enforce the ordinance, but if the ordinance was on the books, there would be a tool. Porter added, she wanted to have the ordinance in place so there is a tool when problems do arise. Moore stated he would support the ordinance as it would offer a tool for enforcement. VOTE: Bannock: No Frazer: Yes Williams: Yes Booke Yes Swarner: Yes Moore: Yes Porter: Yes MOTION PASSED. Williams noted, it was understood there would not be a lot of enforcement on a continued basis, but would be on a periodic basis. KENAI CITY COUNCIL MEETING MARCH 7, 2001 PAGE 4 C-2, Ordinance No. 1896-2001 -- Increasing General Fund Estimated Revenues and Appropriations by $10,480 for Revenue Sharing Pass - Through Grants. MOTION: Councilwoman Swarner MOVED for adoption of Ordinance No. 1896-2001 and Councilman Moore SECONDED the motion. There were no public or council comments. VOTE: Bannock: Yes Frazer: Yes Williams: Yes Booke Yes Swarner: Yes Moore: Yes Porter: Yes MOTION PASSED UNANIMOUSLY. C-3, Ordinance No. 1897-2001 -- Increasing General Fund Estimated Revenues and Appropriations by $14,040 for Memorial Park Sidewalk Extensions. MOTION: Councilwoman Swarner MOVED for adoption of Ordinance No. 1897-2001 and Councilman Frazer SECONDED the motion. There were no public comments. Parks &Recreation Director Frates referred to the drawing included with the ordinance and explained the Parks 8v Recreation Commission and Beautification Committee both discussed the matter. He noted, the long-range three-phase design was developed for the Park and was based on the average sale of spaces for the last eight to ten years. It was estimated Phase 1 (Loop A-1 and A-2) would allow enough spaces for sale over the next five to six years. Williams requested that C-2 (going toward Spur View Drive) be excluded from the design so that a memorial wall with benches, etc. could be designed and situated in that area and that he had requested a design brought back for review. Swarner reported the three-phase design had been approved by the Beautification Committee and Parks & Recreation Commission. A memorial wall had also been discussed and it had been decided that instead of a wall, memorial bricks would be added to the fountain which was also agreed to by the Hansen family. It was also j noted a funding request had been made to include the brick memorials in the KENAI CITY COUNCIL MEETING MARCH?9 2001 PAGE 5 upcoming budget, however the request was denied due to other identified priorities which could be amended by council during budget hearings. Williams stated he would investigate a design for the wall and would enlist services of some volunteers and could be funded by the community. Frazer noted the Parks & Recreation Commission discussed the matter in depth and suggested Williams may want to include some of the Commission members in his discussions. Swarner suggested Beautification Committee members should also be asked for input. VOTE: Bannock: Yes Frazer: Yes Williams: Yes Booke Yes Swarner: Yes Moore: Yes Porter: Yes MOTION PASSED UNANIMOUSLY. C-4. Ordinance No. 1898-2001 -- Amending the Development Requirements Table by Adding the Requirement that Front Yard Setbacks be Measured from the Right -of -Way or Access Easement. MOTION: Councilman Bannock MOVED for adoption of Ordinance No. 1898-2001 and Councilwoman Porter SECONDED the motion. There were no public comments. Bannock noted the matter had been approved by the Planning & Zoning Commission. Public Works Manager La Shot explained the difference between the current and newly developed setback requirements, noting the current front yard setback requirement is measured from the edge of the front yard which can result in situations where a structure could be located in a right-of-way or access easement. The amended front yard setback requirement would measure setbacks from the right-of-way or access easement and would eliminate the problem of structures being located in the right-of-way, etc. La Shot added, the amendment only refers to access easements and not utility easements. VOTE: Bannock: Yes Frazer: Yes Williams: Yes Booke Yes Swarner: Yes Moore: Yes Porter: Yes MOTION PASSED UNANIMOUSLY. KENAI CITY COUNCIL MEETING MARCH 7, 2001 PAGE 6 C-5. Ordinance No. 1899-2001 -- Increasing Estimated Revenues and Appropriations by $170,000 in the Airport Terminal Enterprise Fund for Carpeting and Floor Covering Replacement and Seating. MOTION: Councilwoman Swarner MOVED for adoption of Ordinance No. 1899-2001 and Councilman Frazer SECONDED the motion. There were no public comments. Bannock stated he was pleased the amount decreased from $190,000 to $170,000, however he would not support the ordinance. He noted, there had been costs involved in remodeling and furnishing the airport manager's office and there had been no improvements to the runways or lights. Bannock added, he wanted to spend money on the airport, but not for this purpose. Swarner stated she believed the new flooring would be an added benefit to the airport terminal and that taxes received through the airport are also a benefit to the city. Porter stated she supported the ordinance and noted the airport is the first place most of the area visitors see when arriving in Kenai. She also stated the current seating in the waiting areas of the terminal building were very difficult for people to get in and out of, especially the elderly. Frazer agreed with Swarner and Porter and stated he would support the ordinance. Williams stated he believed the expenditure was an ongoing effort of the city's support of the airport. VOTE: Bannock: No Frazer: Yes Williams: Yes Booke Yes Swarner: Yes Moore: Yes Porter: Yes MOTION PASSED. C-6. Resolution No. 2001-12 -- Supporting HB 93 Entitled "Kenai Dip Net Fishery Permit Fee." MOTION: Councilman Bannock MOVED for approval of Resolution No. 2001-12 and Councilman Bookey SECONDED the motion. Robert Ruffner -- Stated, as an individual, he believed a $10.00 fee to take advantage of the dip net fishery was reasonable. Public Works Manager Kornelis confirmed the information council requested to have sent to Representative Lancaster in regard to impacts of the fishery to the city would KENAI CITY COUNCIL MEETING MARCH 7 2001 PAGE 7 be sent with a copy of the resolution. He noted, as the bill was written, the $10.00 fee would allow access to both the Kenai and Kasilof River for the dip net fishery. Kornelis also confirmed he would be sending additional descriptive information in regard to the city's CIP Projects to the area legislators. VOTE: There were no objections. SO ORDERED, C-7. Resolution No. 2001-13 -- Transferring $23,900 from General Fund Contingency for Purchase of a Police Patrol Car. MOTION: Councilwoman Porter MOVED for approval of Resolution No. 2001-13 and Councilman Moore SECONDED the motion. There were no public comments. Porter questioned whether only one bid was received when the vehicles were bid. Ross explained, a patrol car was wrecked and an opportunity was available to add one more to the original bid price offered for two other patrol cars. He added, during the time of the bid, there was only one responsive bid received. Ross noted, the original bid was for two vehicles and the resolution was requesting authorization to add a third vehicle. Frazer asked if there would be any insurance reimbursement for the wrecked vehicle and Ross explained no as the officer was found at fault for the accident. Finance Director Semmens explained physical damage coverage is purchased for equipment with a value of more than $100,000. VOTE: There were no objections. SO ORDERED, C-8. Resolution No. 2001-14 -- Awarding the Bid to Kachemak Electric, Inc. for Public Safety Building Fluorescent Light Replacement - 2001 for the Total Amount of $41,232. MOTION: Councilman Moore MOVED for approval of Resolution No. 2001-14 and Councilwoman Swarner SECONDED the motion. There were no public comments. La Shot confirmed the quality of the lights bid were } as specified and the lights would be checked again before installation and it was not KENAI CITY COUNCIL MEETING MARCH 7, 2001 PAGE 8 known, at this time, where the lights would be manufactured. Williams urged administration to ensure the quality of the lights will be good. VOTE: There were no objections. SO ORDERED, C-9. Resolution No. 2001-15 -- Awarding the Bid to Arctic Office Products for Kenai Airport Terminal Chairs and Furnishings - 2001 for the Total Amount of $45,195. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-15 and Councilwoman Porter SECONDED the motion. There were no public comments. Williams stated his concern that the quality of the products be ensured. Swarner stated she didn't disagree with Williams' concerns, but noted the specifications were requesting very good quality. VOTE: Councilwoman Swarner requested UNANIMOUS CONSENT. Williams objected. VOTE: Bannock: Yes Frazer: Yes Williams: No Booke Yes Swarner: Yes Moore: Yes Porter: Yes MOTION PASSED, C-10. Resolution No. 2001-16 -- Awarding the Bid to CYS Management Services, Inc. for Kenai Airport Terminal Floor Finishes - 2001 for the Total Amount of $126,850. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-16 and Councilman Frazer SECONDED the motion. There were no public comments. Porter questioned where CYS Management Services, Inc. was located. La Shot explained they were located in Anchorage and had installed the carpet in City Hall and the Library. KENAI CITY COUNCIL MEETING MARCH 7, 2001 PAGE 9 Williams stated he received a telephone call from one of the bidders who had concerns about the certified installer requirement. La Shot explained CYS had a certified installer and the other bidders, if they didn't have a certified installer on their payroll, would have had time to hire one or have one of their installers trained by the manufacturer prior to installation of the flooring. He noted, the certified installer was the manufacturer's requirement and without the certification, the city would not receive the manufacturer's warranty on the flooring. VOTE: There were no objections. SO ORDERED, C-11. Resolution No. 2001-17 -- Transferring $2,000 in the Water Department for Engineering the Gill Street Crossing. MOTION: Councilman Bookey MOVED for approval of Resolution No. 2001-18 and Councilman Bannock SECONDED the motion. There were no public or council comments. Kornelis explained, currently there was only a single line to get water to the Redoubt Subdivision and to the Sewer Treatment Plant. During last season's road construction project, this was a problem. He also noted, the Wm. J. Nelson & Associates study done several years ago recommended a crossing be placed and it was administration's recommendation the crossing be placed before the State road project would tear up the pavement. Kornelis added, he understood the State's road project would increase the highway past Gill Street to four lanes. VOTE: There were no objections. SO ORDERED, BREAK TAKEN: 8:08 P.M. BACK TO ORDER: 8:23 P.M. ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging -- Porter reported the next meeting would be held on March 12. The Senior Center would also hold a "murder mystery" dinner in the near future and an Employee Appreciation Breakfast on March 13. D-2. Airport Commission -- Swarner reported the next meeting would be held on March and Councilman Frazer would be attending for her. KENAI CITY COUNCIL MEETING MARCH 7 2001 PAGE 10 D-3. Harbor Commission -- Bookey reported the next meeting was scheduled for March 12. D-4. Library Commission -- Moore reported a meeting was held on March 6. Library Director Jankowska reported the main topic of the meeting was the past efforts in passing bond propositions in Kenai and the prospects of an expansion to the library. A discussion followed with council in which Williams stated he hoped the council would consider as much as 3,000 to 4,000 square feet being added to the library building to accommodate new ADA restrooms, stacks and area for internet terminals, etc. (a $ 1 million expansion). He added, discussions would have to take place in the near future in regard to engineering, etc. Ross stated that at some point council would have to make a decision as to whether or not it wanted to go forward with an expansion and then it would be a matter of meeting with the Library Commission and discuss the needs and wants for the expansion. He also noted, .there were no plans on file for a $ 1 million expansion, only for the more extensive expansion suggested several years ago. Moore also reported the Writers' Group would meet on March 15 at the Visitors Center. D-5. Parks & Recreation Commission -- Porter reported the following: • She attended the meeting for Frazer. • A lengthy discussion was held in regard to a skateboard park. She noted it was suggested an area be placed on the highway side of the the Recreation Center's parking area as it is not used as heavily as the other portions of the lot. Frates will work with Quik Construction, the builder of the ramps and other equipment. Advantages to placing the equipment at the Recreation Center were stated as close to the snack bar, restrooms, and would have some supervision. Parents and users will be encouraged to help the project to proceed with perhaps funding from the city to buy the supplies for building the ramps. • A new Parks 8, Recreation Department brochure was being developed and would be put in the next city newsletter. • In regard to the request for recommendation of whether certain lots in Inlet Woods should be made available for sale, the Commission recommended retaining the back ten lots and selling the front two. Frazer stated he had been at the Commission meeting when they first discussed the Inlet Woods lots. At that time the Commission discussed retaining two to three lots since they were the least desirable for building. Ross stated it was his understanding one of the discussions was the need for drainage and the Commission didn't have a clear idea of the number of lots that would be involved. He added, administration's KENAI CITY COUNCIL MEETING MARCH 7, 2001 PAGE 11 recommendation to the Planning 8v Zoning Commission (who would also be considering whether the lots were needed for public use) would be that Lots 21-25 (a smaller recommendation that Parks 8v Recreation's) be not declared for public purpose because the way the streets in that area drain. D-6. Planning 8s Zoning Commission -- Frazer stated he attended the meeting (minutes were included in the packet) for Bannock and reported the following: � Two applications for variances were approved. • A determination was made to recommend Block 3, Five Irons Subdivision be made available for sale and not needed for public use. He noted the matter would be before council at their March 21 meeting. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee -- Swarner stated she would not be able to attend the March 13 meeting and requested another council member attend the meeting. She also noted the new Boyd Shaffer book was out and available for sale. D-7b. Kenai Convention & Visitors Bureau Board -- Bookey reported the next meeting would be held on March 27. D-7c. Alaska Municipal League Report -- Williams noted the AML would be holding a legislative conference on March 29-30 in Juneau and urged other council members to attend. ITEM E: MINUTES E- L Regular Meeting of February 21, 20010 Approved by consent agenda. ITEM F: CORRESPONDENCE -- None. ITEM G: OLD BUSINESS G-1. Discussion -- Multipurpose Facility Refrigeration and Library Expansion Update. Multipurpose Facility Refrigeration Ross referred to the refrigeration project schedule added to the agenda at the beginning of the meeting and reviewed it with council, noting if council passed the appropriation ordinances, etc. as outlined in the schedule, a construction contract could be awarded at the first meeting in July. He explained, the schedule would allow engineering and design work (professional services that do not require a request for proposals) to be done outside of the budget and during the budget work sessions � KENAI CITY COUNCIL MEETING � MARCH 7, 2001 PAGE 12 council would be able to see the impact the project would have to the General Fund. If council decides to proceed with the project, the construction award could be made by the first meeting in July. Discussion followed as to how the project could be moved ahead, either outside of the budget or within the budget. Ross noted, the development of the bid documents might take less time or the city could order supplies and equipment, however he advised against that as there could be warranty issues. He added, he believed the best area where time could be saved would be using the same architect who designed the multipurpose facility. It was also noted it would take 16 weeks from date of order of equipment to receipt and six months for the total construction period and with completion of the project by December. MOTION: Councilman Moore MOVED to proceed as indicated in the project schedule and Councilman Frazer SECONDED the motion. Ross also reported, with council's instructions at this meeting, document preparation of a professional services contract will begin and what will be designed and will be brought forward for council's approval at the March 21 meeting. The introduction of the ordinance for professional services will also be at that meeting. What the professional services contract will request is the design of an industrial grade, indirect system, in concrete, with the lines in concrete, with boards, as well as additive suggested alternates for paving, storage area, restrooms, etc. There will be ample time for council to review the design documents and decide what they will want as additive alternates for the project. VOTE: There were no objections. SO ORDERED. Removal of LLC from Multipurpose Facility Rick Baldwin -- Member of Phase I LLC explained it had been a substantial drain over the last two years to manage the rink and have a business, etc. and he would not look forward to continuing in the managerial role. The members of the LLC got involved because they felt the city needed a skating facility. His preference would be to remove the LLC, but he will continue as long as necessary. A lengthy discussion followed and comments included: • If refrigeration is added, the job of managing the facility for the LLC would become more involved. However, if the project is put off to next December, it would make the prospects of the LLC making the note payment very difficult. • Asked whether a poll was taken of their members to determine whether they would want refrigerated ice as soon as possible or wait until Spring, 2002. KENAI CITY COUNCIL MEETING MARCH 7, 2001 PAGE 13 Baldwin answered, he felt refrigerated ice as soon as possible would make the best sense. • If it were December and there was refrigerated ice, regardless of the weather, would it allow the LLC to sell ice time and make it profitable. Baldwin answered yes, at least they could do better than break even, but it wouldn't carry their existing debt. • Bookey stated he would like to take the LLC out the project as soon as possible, even with refrigerated ice because it is difficult for them to amortize their note. He added, he believed, if the city was taking on the project, it needed to be a city project for the community's benefit and an LLC was not necessary. • Baldwin was asked, if the LLC were removed, how much support could the city expect from the hockey group toward the overall continued use, promotion, scheduling, bookings, etc. He answered it would be continued growth. If refrigerated, a low range weekly use of purchased ice would be 37 hours. A large amount of community support and volunteer help would be available as well. • If the priority to get refrigerated ice would mean for the LLC to continue for one or two more years, would that be possible. Baldwin answered, he personally would do what would be necessary to insure the project proceed. • The cheapest time to remove the LLC from the project would be as soon as possible. Bookey, Porter and Williams stated their support of removing the LLC because it is a city project. Bannock stated, though he was grateful for the involvement of the LLC, he was not in favor of removing them at this time and including the LLC in the refrigeration plans. He added, he believed a refrigeration program would work with the LLC involved. Bannock asked why the city "had" to buy the LLC out and Williams explained, there was not enough money to cover the LLC costs and the debt service on their loan, although there was a chance some profit could be made from the sale of ice. Bookey noted that once the ice goes down, the operating costs for running refrigeration and ice will be significant and those costs would be borne by the city with no offsetting revenues. Also, Williams explained, every time the LLC revenues do not meet their obligations in operating costs and note payments, the excess of cost to them automatically will become the responsibility of the city. Williams noted, the discussion was to see if council supported adding to administration's tasks to include removing the LLC during budget discussions and how it will impact the budget. MOTION: Councilman Bookey MOVED for administration to included the costs associated with removing the LLC in the overall budget and the effects of it would do to the budget and bring the information to council. Councilwoman Porter SECONDED the motion. KENAI CITY COUNCIL MEETING MARCH 7, 2001 PAGE 14 VOTE: Bannock: No Frazer: Yes Williams: Yes Booke Yes Swarner: Yes Moore: Yes Porter: Yes MOTION PASSED. Proposed Library Expansion Williams asked if council wanted to have administration advise them as to costs of preparation of an engineering schedule toward spending up to $1 million for a library expansion during budget discussions. Swarner requested information be brought to council, and especially with regard to handicap -accessible restrooms and needs of the library. Williams asked if there was in-house capability of preparing a rough floor plan for a minor expansion and include ADA compliant restroom facilities, changes in overall front desk, rearrangement of computer terminal areas and stack areas, etc. Ross stated, investigation of the internal floor plan and rearranging it, in conjunction with library staff, could be done but would take more than several weeks. If council also wanted footage added to the library as well, he believed they were beyond this budget cycle. Williams stated he thought there could be support for a $ 1 million addition, but not more. Ross stated he believed that would require some professional services to have meet with Library Commission and Library staff to see what their wants and needs are, including ADA requirements. Bookey stated he didn't want to go to a lot of time and effort if that size of an expansion would not be enough to accommodate the needs or desires. Moore stated he was involved in the meetings where the Library Commission developed their needs several years ago. It was noted work areas for the employees should be considered. Williams stated that unless something is done now, the library would stay the same for another ten years. He added, he thought something could be done to enhance the overall library for $ 1 million. Williams suggested the matter be returned to the Library Commission and ask them if the library could be made more adequate with $ 1 million. Ross stated, if the Library Commission returned saying they were interested in pursuing an expansion and council said to proceed, administration would find professional services to work with them, define it, etc. Council had no objections. ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: KENAI CITY COUNCIL MEETING MARCH 7, 2001 PAGE 15 Councilwoman Swarner MOVED to pay the bills and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED, H-2. Purchase Orders Exceeding $2,500 MOTION: Councilwoman Swarner MOVED to approve the purchase orders exceeding $2,500 and Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. H-3, Ordinance No. 1900-2001 -- Finding that Certain City -Owned land Described as Block 3, Five Irons Heights Subdivision, Consisting of 4.391 Acres, as Shown on the Attached Exhibit A, Is Not Required for Public Purpose. Introduced by consent agenda. H-4. Ordinance No. 1901-2001 -= Increasing Estimated Revenues and Appropriations by $4,607,137 in the ARFF/SRE Capital Project Fund. Introduced by consent agenda. H-5. Approval -- Consent to Assignment of Lease/Consent to Assignment of Lease for Security Purposes/Amendment to Lease -- Lot 4, Block 2, Cook Inlet Industrial Air Park/Stephen Karakash to Julie Latta. Ross referred to the information included in the packet and explained the assignment had been reviewed by Attorney Graves and he had no objections. Ross noted, a change to the lease specifies the uses permitted by the Kenai Zoning Code in the General Commercial Zone instead of being use specific. He added, this change was being made to all leases so the a specific use doesn't need to be made each time the lease is assigned. MOTION: Councilwoman Swarner MOVED to approve the change of lease on Lot 4, Block 2, Cook Inlet Industrial Air Park as outlined in the memorandum and Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED, H-6. Discussion -- Inlet Woods/Proposed Combining of Lots jRoss explained Councilman Moore suggested some of the city lots for sale in Inlet Woods be combined to both enlarge the lots and to eliminate significant setback - KENAI CITY COUNCIL MEETING MARCH 7, 2001 PAGE 16 problems someone would encounter when developing on the lots (mostly corner lots). Council reviewed the information included in the packet. Moore explained many comments received about Inlet Woods lots have been that the lots are too small for development (1/4acres). He suggested doubling the size of some of the lots and doubling the price for those combined lots, based on the appraised value of the lots. Moore added, he believed combining the lots would make them more attractive and set the tone for future development in the subdivision. A lengthy discussion followed and included the comments: • Concern that doubling the size of the lots would be good, but not doubling the price (larger lots are usually a lesser price than smaller lots) . • That other property owners could purchase an adjoining lot and have the same opportunity to have the lot line vacated, etc. (but at their own cost) . • City will pay for the re -platting costs. • A local realtor's first thought about the lots in Inlet Woods was the lots should be larger. • Comments at the recent economic forum were the lots were too small. • The matter didn't need to go to the Planning 8v Zoning Commission for a decision to combine the lots as that is council's role, however the matter would go to the Commission when vacating the lots lines and re -platting. • Administration recommended combining the lots and sell them as two lots combined. MOTION: Councilman Moore MOVED for administration to proceed as presented, erasing lot lines and paying the fees. Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED, ITEM I: ADMINISTRATION REPORTS Mayor -- Williams discussed the following: • The Borough Assembly would be bringing forward a resolution in regard to building a privately -run prison at Wildwood and would have several public hearings on the matter. He noted, council would need to decide whether it wanted to support the effort, but he felt they needed to wait and hear more detail of what is planned before making a judgment. Bookey agreed there were still questions to be answered, i.e. what will the Legislature do, will it include half -way houses, etc., and he didn't think it was time to debate the matter until more information is received. Williams added, Assemblyman Navarre would be at the next council meeting to discuss the matter further. • Noted the Youth Court request for donation which council approved. • Noted the Kenai River Festival request for donation which council approved. KENAI CITY COUNCIL MEETING MARCH 7, 2001 PAGE 17 • Noted the request for KCHS After -Graduation Committee request for donation which council approved. • Noted the KCHS After -Graduation Committee request for use of the Recreation Center at no cost and council approved. City Manager -- Ross reported Senior Center Director Kelso had tendered her resignation and the position would be advertised. He noted Kelso would be working through the budget season and with her replacement. I-3. Attorney -- No report. I-4. City Clerk -- No report. I-5. Finance Director -- Finance Director Semmens reported he would be advertising a Request for Proposals for broker services for property and liability insurance and that the RFP would be similar to the last from several years ago. Because of his background in insurance, it was suggested Councilman Frazer be included on an administrative committee to review the proposals. However, after discussion, it was decided it would be better for him not to be involved as the other carriers could question the fairness of the process, etc. Attorney Graves stated he would prefer Frazer not be involved, even if his company would not be responding to the request, until administration brings a recommendation back to council for a vote. A comment was made in regard to insurance companies lobbying administration during the review period and Frazer reported the Borough does not allow any communication after submittal of proposals or the proposal is automatically disqualified from the process. Graves stated he would investigate the idea. I-6. Public Works Managers -- No reports. I-7. Airport Manager -- No report. ITEM J: DISCUSSION J-1. Citizens Janice Rodes -- Birch Street, Kenai. Stated she enjoyed watching the council in action and noted she is a member of he Library Commission and was on the committee through the last two attempts for funding to expand the library. She added, she had a better feeling for the process this time and looked forward to reviewing information from administration and library staff in regard to costs, needs, etc. J-2. Council -- Bookey -- No comments. KENAI CITY COUNCIL MEETING MARCH 7, 2001 PAGE 18 Swarner -- Asked if the code allows for employees to work four ten-hour shifts and Ross noted the code allows only five eight -hour shifts except for police and fire. It was also noted that it would be a benefit for the employees, but because of coverage problems, is not efficient except in shift work. Moore -- Asked if the city could put a grader on North Forest Drive because it was in very poor shape and the state had not been tending to the break-up conditions of the road. Kornelis stated he had been contacting the state and would continue. Ross noted, because it is a state construction project, he wouldn't want them to blame the city for any damage to the roadbed, etc. Moore added, the condition of the road was unacceptable and required everyday attention. Porter -- She read an article where a town was able to do "paperless" council packets and requested the Clerk to acquire additional information. • Asked. when council would do their follow-up from the forum, listing their five projects, etc. • Wished Swarner and Williams good luck in Washington. • Stated she thought Senior Director Kelso did an excellent job for the city and wished her well. ' • Reported she, Councilman Bannock and the Clerk met to discuss plans for the volunteer reception and noted it would be held at the Kenai Senior Center on Friday, April 27, and she and Bannock would have a list of jobs from which council could choose to do. Bannock -- Referring to the Board of Adjustment hearing held on March 6, Bannock requested administration to begin formulating a new definition for a "lodge" that would be greater than a bed and breakfast and less than a hotel to be included in the Zoning Code. Frazer -- No comments. EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT The meeting adjourned at approximately 10:28 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk