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HomeMy WebLinkAbout2001-06-06 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING JUNE 69 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.cl*.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: PUBLIC HEARINGS 1. Ordinance N -- ' o. 1913-2001 Adopting the Annual Budget for the Fiscal Year Commencing July 1, 2001 and Ending June 30, 2002. 2. Resolution No. 2001-34 -- Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1, 2001 and Ending June 30, 2002. 3. Resolution No. 2001-35 -- Transferring $7,200 in the General Fund Shop for Purchase of Grader Tires. 4. Resolution No. 2001-36 -- Transferring $19, 870 in the Street Improvements Capital Project Fund for Engineering the Mission, Cook, Upland and Main Improvement Project. 5. Resolution No. 2001-37 -- Transferring $9,420 in the General Fund to Purchase Communications Department Office Furniture. 6. Resolution No. 2001-38 -- Awarding the Bid to Air Tek, Inc. for Kenai Airport Terminal Fluorescent Light Repair and Replacement - 2001 for the Basic Bed of $9,765.00 Plus Additive Alternates 1, 2 and 3 at $29,504.00 for a Total of $39,269.00. 7. *Transfer of Liquor License -- Transfer From to Schilling Alaska, Inc., d/b/a Uptown Motel/Louie's to Same Corporation Owned by Different Share Holders. -1- ITEM D: COMMISSION / COMMITTEE REPORTS 01 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board C. Alaska Municipal League Report ITEM E: MINUTES 1. *Regular Meeting of May 16, 2001. 2. *Special Meeting of May 30, 2001. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1914-2001 -- Increasing Estimated Revenues and Appropriations by $1,635,000 in the General Fund for Transfer to the Multipurpose Facility Capital Pro j ect Fund and the Skateboard Park Capital Project Fund. 4. *Ordinance No. 1915-2001 -- Amending KMC 14.20.321 (Bed and Breakfast Establishments) to Provide: 1) That Applicants Must Provide Evidence of Being Current on All City Obligations Prior to Issuance of a Permit; 2) To Provide for anAnnual /Report Summarizing On -Site Activity for the Year; 3) Setting Forth Standards for Revocation of Conditional Use Permits for Non -Compliance with the Terms of the Permit, Violations of the Kenai Zoning Code, or Delinquency in City Obligations. 5. *Ordinance No. 1916-2001 -- Amending KMC 14.20.150 (Conditional Uses) to Provide: 1) That Applicants Must Provide Evidence of Being Current on All City Obligations Prior to Issuance of a Permit; 2) To Provide for an Annual Report Summarizing On -Site Activity for the Year; 3) Setting Forth Standards for Revocation of Conditional Use Permits for Non -Compliance with the Terms of the Permit, Violations of the Kenai Zoning Code, or Delinquency in City Obligations. 6. Ordinance No. 1917-2001 -- Increasing Estimated Revenues and Appropriations by $3,562.50 in the General Fund for Police Department Small Tools. 7. *Ordinance No. 1918-2001 -- Increasing Estimated Revenues and Appropriations by $50,000 in the Bridge Access Road Water and Sewer Capital Project Fund. 8. *Ordinance No. 1919-2001 -- Increasing Estimated Revenues and Appropriations by $30,000 in the Water and Sewer Fund and the Gill Street Crossing Capital Project Fund for a New Water Main. ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING JUNE 6, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /wvwv.ci.kena.i.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:04 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2., ROLL CALL Roll was taken by the City Clerk. Present were: Porter, Bannock, Frazer, Williams, Bookey, Swarner and Moore. A-3. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: SUBSTITUTE: H-2, Purchase orders over $2,500 MOTION: Councilwoman Swarner MOVED to approve the agenda as presented with H-2 substituted and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, A-4, CONSENT AGENDA There were no changes to the consent agenda. MOTION: Councilwoman Swarner MOVED for approval of the consent agenda as presented and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, ITEM B: SCHEDULED PUBLIC COMMENTS -- None. ITEM C: PUBLIC HEARINGS C-1. Ordinance No. 1913-2001 -- Adopting the Annual Budget for the Fiscal Year Commencing July 1, 2001 and Ending June 30, 2002. KENAI CITY COUNCIL MEETING JUNE 61 2001 PAGE 2 MOTION: Councilwoman Porter MOVED for approval of Ordinance No. 1913-2001 and Councilman Bannock SECONDED the motion. There were no public comments. Williams noted he presented the budget at the Kenai Chamber of Commerce luncheon and there were no concerns or objections voiced. Bannock asked what the total in the Debt Service Fund would be after this year's payment is made and Finance Director Semmens answered, $460,000 in principal, plus approximately $35,000 in interest. He also noted, the debt would be completely paid in October, 2004. VOTE: Porter: Yes Bannock: Yes Frazer: Yes Williams: Yes Booke Yes Swarner: Yes Moore: Yes MOTION PASSED UNANIMOUSLY. C-2., Resolution No. 2001-34 -- Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1, 2001 and Ending June 30, 2002. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-34 and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-3. Resolution No. 2001-35 -- Transferring $7,200 in the General Fund Shop for Purchase of Grader Tires. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-35 and requested UNANIMOUS CONSENT and Councilman Frazer SECONDED the motion. There were no public or council comments. KENAI CITY COUNCIL MEETING JUNE 6, 2001 PAGE 3 VOTE: There were no objections. SO ORDERED. C-4. Resolution No. 2001-36 -- Transferring $19, 870 in the Street Improvements Capital Project Fund for Engineering the Mission, Cook, Upland and Main Improvement Project. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-36 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-5., Resolution No. 2001-37 -- Transferring $9,420 in the General Fund to Purchase Communications Department Office Furniture. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-37 and requested UNANIMOUS CONSENT. Councilman Moore SECONDED the motion. There were no public comments. Bannock asked if the grant funds would reimburse for the cost of the furnishings and Semmens explained the FAA does not allow the use of grant funds for furniture. VOTE: There were no objections. SO ORDERED, C-6., Resolution No. 2001-38 -- Awarding the Bid to Air Tek, Inc. for Kenai Airport Terminal Fluorescent Light Repair and Replacement - 2001 for the Basic Bed of $9,765.00 Plus Additive Alternates 1, 2 and 3 at $29,504.00 for a Total of $39,269.00. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-38 and requested UNANIMOUS CONSENT. Councilman Frazer SECONDED the motion. KENAI CITY COUNCIL MEETING JUNE 6, 2001 PAGE 4 There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-7. Transfer of Liquor License -- Transfer From to Schilling Alaska, Inc., d/b/a Uptown Motel/Louie's to Same Corporation Owned by Different Share Holders. Approved by consent agenda. ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging -- No report. D-2. Airport Commission -- Swarner reported the minutes were in the packet and the next meeting was scheduled for Thursday, June 14. She encouraged anyone interested in volunteering to plan for the visit of the historic planes in July, to contact the airport manager. D-3. Harbor Commission -- Bookey reported the next meeting would be held Monday, June 11, 2001. D-4. Library Commission -- Moore reported the following: • A meeting was held on June 5. • The summer reading program had begun and an internet class would begin on June 11. • The Friends of the Library reported the used book sale was very successful. • The Commission decided to continue the library expansion process and were looking forward to getting acquainted with the new city manager. • May visits to the library totaled 7,200. Moore also commended the Commission for their enthusiasm and involvement in the library. D-5. Parks & Recreation Commission -- Frazer reported the next meeting was scheduled for June 7, 2001. D-6. Planning & Zoning Commission -- No report. D-7. Miscellaneous Commissions and Committees KENAI CITY COUNCIL MEETING DUNE 62 2001 PAGE 5 D-7a. Beautification Committee -- Swarner reported the summer crews were working hard and volunteers were always welcome to help with the weeding and planting. The Committee noted new planter rings would be placed along the highway and urged storekeepers where the planters would be placed to help water and weed the flowers. Williams reported he and Ross discussed lawn sprinklers for late night watering and could be discussed further during the next budget sessions. D-7b. Kenai Convention & Visitors Bureau Board -- No report. D-7c. Alaska Municipal League Report -- No report. ITEM E: MINUTES E-1. Regular Meeting of May 16, 2001 -- Approved by consent agenda. E-2. Special Meeting of May 30, 2001 -- Approved by consent agenda. ITEM F: CORRESPONDENCE -- None. ITEM G. OLD BUSINESS -- None. ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Swarner MOVED to approve the bills and Councilman Frazer SECONDED the motion. There were no objections. SO ORDERED, H-2., Purchase Orders Exceeding $2,500 MOTION: Councilwoman Swarner MOVED to approve the purchase orders exceeding $2,500, the substitute and Councilman Frazer SECONDED the motion. Porter questioned whether bids were solicited for carpet replacement at the Recreation Center. Public Works Manager La Shot stated he believed other prices were received, however the cost was under $10,000 and a bid was not required. VOTE: There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING DUNE 61 2001 PAGE 6 H-3, Ordinance No. 1914-2001 -- Increasing Estimated Revenues and Appropriations by $1,635,000 in the General Fund for Transfer to the Multipurpose Facility Capital Pro j ect Fund and the Skateboard Park Capital Project Fund. Introduced by consent agenda. H-4. Ordinance No. 1915-2001 -- Amending KMC 14.20.321 (Bed and Breakfast Establishments) to Provide: 1) That Applicants Must Provide Evidence of Being Current on All City Obligations Prior to Issuance of a Permit; 2) To Provide for anAnnual /Report Summarizing On -Site Activity for the Year; 3) Setting Forth Standards for Revocation of Conditional Use Permits for Non -Compliance with the Terms of the Permit, Violations of the Kenai Zoning Code, or Delinquency in City Obligations. Introduced by consent agenda. H-5. Ordinance No. 1916-2001 -- Amending KMC 14.20.150 (Conditional Uses) to Provide: 1) That Applicants Must Provide Evidence of Being Current on All City Obligations Prior to Issuance of a Permit; 2) To Provide for an Annual Report Summarizing On -Site Activity for the Year; 3) Setting Forth Standards for Revocation of Conditional Use Permits for Non -Compliance with the Terms of the Permit, Violations of the Kenai Zoning Code, or Delinquency in City Obligations. Introduced by consent agenda. H-6. Ordinance No. 1917-2001 -- Increasing Estimated Revenues and Appropriations by $3,562.50 in the General Fund for Police Department Small Tools. Introduced by consent agenda. H-7. Ordinance No. 1918-2001 -- Increasing Estimated Revenues and Appropriations by $50,000 in the Bridge Access Road Water and Sewer Capital Project Fund. Introduced by consent agenda. H-8. Ordinance No. 1919-2001 -- Increasing Estimated Revenues and Appropriations by $30,000 in the Water and Sewer Fund and the Gill Street Crossing Capital Project Fund for a New Water Main. KENAI CITY COUNCIL MEETING DUNE 62 2001 PAGE 7 Introduced by consent agenda. ITEM I: ADMINISTRATION REPORTS I-1. Mayor -- Williams referred to the letter included in the packet from Mayor Bagley who reported Phil Bryson's term on the Borough Planning Commission was expiring and requesting council to formulate a list of candidates to be considered for appointment as the city's representative to the Commission. Council agreed a letter should be sent, with Phil Bryson's name appearing as its only candidate for appointment to the Commission. I-2. City Manager -- Ross reported the following: • The lack of rain is causing a depletion of the reservoir level and the city and contractors were using the float plane basin to fill watering trucks, etc. Equipment is available to draft from the Marathon Pond if needed. • The water source survey expected by the end of June will give direction for future planning. • Agrees the volunteers and Parks crew were doing an excellent job in water, planting, weeding efforts. The flowers should be 90-95% planted by the end of the week. Watering is being done with the watering truck and sprinklers at different times of the day when it will be the most beneficial. He suggested information be placed in next year's spring newsletter to request the citizens to do their watering late in the evening or early in the morning in order to conserve water. • The airport tile in the south side of the terminal was rejected. The bidder, architect and the city agree it was improperly installed. The the will be replaced upon negotiation of the date for the replacement and when an amount to withhold is decided. • FAA clean-up of property and transfer to the city is approximately six weeks away. • The BOR-restricted property has been signed off by the state and is now awaiting approval from the National Park Service. The approval is being pushed by the State and City in order for the Birch Island project to proceed. • The State Division of Parks supports the Unity Trail and he had been working with the habitat and restoration division of Fish 8v Wildlife and others. Part of the mitigation requires an acre and one-half replacement for an acre of fill (when filling wetlands) . In order to move the project ahead, he indicated to the state he would recommend to council they give approximately five acres of upriver property for the wetlands. Ross added, there was a concern the project would be delayed if the concern was left on the table for further discussion by the state agencies. • Linda Snow will be to work on July 16 and his last official day will be July 15. He will be out of the office July 10, 11 and 12, exchanging those days for July 18, 23 and 30 when he will attend meetings between agencies, himself and Snow in regard to ongoing projects and to review transition projects with Snow. KENAI CITY COUNCIL MEETING 1 JUNE 61 2001 PAGE 8 • He will have Finance Director Semmens act as Acting City Manager during the first two weeks of July to deal with daily personnel issues, purchasing, contract review and approval. During that period, Ross will work on projects and transition issues, meetings with agencies, etc. He looks forward to an easy transition. Bookey stated he believed the exchange of three for five acres was a good idea if it would satisfy the agencies. Ross stated, he wanted council to be aware he would make that recommendation and would proceed with it unless council objected. There were no objections from council. Moore asked if everything was flowing smoothly with Snow's relocation and the transition. Ross answered he understood she would be coming to the community at least once prior to July 16. He added, she was very happy with the terms and conditions of the offer of council, she and the Mayor signed the contracts, and administration was proceeding. Williams reported he mentioned at Chamber the city would hold an open house for the community to meet Snow. It was suggested the event be held at the Visitors Center and two dates were offered for consideration; August 3 or August 10 from 5 : 0 0 p.m. to 8:00 p.m. Clerk Freas was requested to check on the availability of the Center and Councilwoman Porter agreed to help in planning the event. • Last year dandelion weed control was contracted and the areas sprayed look really good. Based on that, another contract has been made to the same person to spray city right-of-ways and other areas. It is hoped that when others see how much it helps the city's appearance, others will put forth the effort. Swarner asked if the area in front of congregate housing would be sprayed and Ross said if it was not on the list, it would be added to it. I-3, Attorney -- No report. I-49 City Clerk -- No report. I-5, Finance Director -- No report. I-6. Public Works Managers Korn A i • A bid opening will be held on June 12 for the Mission, Cook, Erik Hansen improvement project. • Waste Water Facility Master Plan proposals were received and are available for review. A bid award will be made at the next council meeting. • Was contacted by DOT Planning in regard to their annual meeting with the Mayor and Council. They would like to meet on June 18 at 1:00 p.m. in the council chambers. KENAI CITY COUNCIL MEETING DUNE 6, 2001 PAGE 9 • An agreement was reached with DOT in regard to asphalt on Redoubt Avenue, east of Forest Drive and it will be redone and widened. • Referred to Ordinance No. 1919-2001 on which public hearing will be held on July 20 and noted he received notice the contractor did not add in their construction/engineering costs and a substitute ordinance will be brought forward reflecting the added costs. Williams referred to the letter from the Department of Commerce awarding a $25,000 grant for the feasibility study of the water/ sewer system. • Redoubt and Forest Drive project is to be completed by June 12. • The State completed their tests in regard to leaks in the water lines on Forest. No leaks were found. Moore asked if the bases of the light fixtures along Forest Drive would be closed in and Kornelis said he would check into it. Williams noted the intertie for the signal lights was being laid and noted there was a lot of dirt from the excavation. Because the dirt along that area had built up over the sidewalks during the years, he asked if the dirt could be cut out. Bookey stated he asked a similar question and was told it would be, anywhere from four to six feet, and reseeding will take place. Also, colored, stamped concrete would be placed between the curbs and the sidewalks. La Shot: No report. I-7. Airport Manager -- Cronkhite reported the following: • Referred to the enplanement report included in the packet and noted they were up for May and for the year. Porter asked what rental activity was expected for the float plane basin and Cronkhite answered about the same. Moore complimented the terminal open house. A brief discussion followed regarding charter passenger count reporting and charter use of the terminal for enplanement and deplanement. Cronkhite explained charters are to report passenger counts FAA, however, currently there is no enforcement of the reporting, though an effort is being made to make it a requirement. The report comes in a year late. Cronkhite also noted, charter passengers are welcome to use the terminal and a plan is in place to improve the gate access by the generator building which is used by many charter passengers for entering and leaving the airport. Kenai is exempted from collecting PFC's due to the size passenger planes that use the airport. ITEM J: DISCUSSION J-1. Citizens KENAI CITY COUNCIL MEETING DUNE 61 2001 PAGE 10 Bob Peters -- Asked who will pay for the costs of the streetlights on Forest Drive and it was reported the taxpayers of the city will after the road project is accepted and the right-of-way is transferred from the state to the city. During this brief discussion, it was also noted, the city accepts all code enforcement (traffic, etc.) on the road as well. J-2. Council Bookey -- No comments. Swarner -- Stated she disagreed with and was disappointed by a comment made in a recent newspaper article regarding redistricting and where the Borough Mayor was quoted as saying "Kenai and Soldotna have always feuded on projects and I feel sorry for a representative trying to represent both cities..." She noted, the cities have disagreed on projects, but the cities also have worked together on projects toward the betterment of the citizens in the Central Peninsula area. Moore -- Asked if the city ordinances apply to roads within the city that are owned by the state, i.e. snow machine ordinance, etc. Chief Morris answered citations are issued whether they are city -owned or state-owned roads and depending on the circumstances, they may use either city or state statutes that apply to the offense. Porter -- Asked who is responsible for removing the Fire Wise debris from Municipal Park and behind the Oilers Park. Frates answered, it was a coordinated effort between the Fire Department, Parks & Recreation, and the Borough Fire Wise program. He noted a work party would be cleaning out the brush and taking it away over the weekend. The brush will then be disposed of during the next week. Porter stated her concern of fire danger. Porter noted it is the city's responsibility to clean Municipal Park and felt it was in a dangerous state. She added, she, Mayor Williams and Councilwoman Swarner reviewed the area together and she recommended it may be advantageous to hire individuals to clean out the underbrush, undercutting of the trees, etc. because of the work force load to the Parks 8. Recreation Department. She noted her concern for the possibility of fire in that area as well. Frates stated he was working with the Young Marines group who will be requesting permission to camp in the Park and as part of their plan, they would be hauling brush out. Porter stated the undercutting of trees would require use of chain saws and didn't think the youth group would be allowed to do that work. She suggested the work be contracted out and be completed this year. Assistant Fire Chief Tilly reported they met with the Spruce Bark Beetle Task Force representative and discussed East End Park (Oiler's) and Municipal Park. They have offered their help in getting some of this work done. He noted, it will be a labor- intensive job and the Fire Department is working with them. KENAI CITY COUNCIL MEETING JUNE 6 2001 PAGE 11 Bannock -- No comments. Frazer -- No comments. EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT The meeting adjourned at approximately 8:13 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk MPVIOP..FYftwr.� V40LP