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HomeMy WebLinkAbout2001-06-20 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING JUNE 20, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Jim Bielefeld -- Peninsula Air Fair Update ITEM C: PUBLIC HEARINGS 1. Ordinance No. 1914-2001 -- Increasing Estimated Revenues and Appropriations by $ 1,635,000 in the General Fund for Transfer to the Multipurpose Facility Capital Project Fund and the Skateboard Park Capital Project Fund. a. Substitute Ordinance No. 1914-2001 -- Increasing Estimated Revenues and Appropriations by $ 1, 745, 000 in the General Fund For Transfer to the Multipurpose Facility Capital Project Fund and the Skateboard Park Capital Project Fund. 2. Ordinance No. 1915-2001 -- Amending KMC 14.20.321 (Bed and Breakfast Establishments) to Provide: 1) That Applicants Must Provide Evidence of Being Current on All City Obligations Prior to Issuance of a Permit; 2) To Provide for an Annual / Report Summarizing On -Site Activity for the Year; 3) Setting Forth Standards for Revocation of Conditional Use Permits for Non -Compliance with the Terms of the Permit, Violations of the Kenai Zoning Code, or Delinquency in City Obligations. 3. Ordinance No. 1916-2001 -- Amending KMC 14.20.150 (Conditional Uses) to Provide: 1) That Applicants Must Provide Evidence of Being Current on All City Obligations Prior to Issuance of a Permit; 2) To Provide for an Annual Report Summarizing On -Site Activity for the Year; 3) Setting Forth Standards for Revocation of Conditional Use Permits for Non -Compliance with the Terms of the Permit, Violations of the Kenai Zoning Code, or Delinquency in City Obligations. -1- 4. Ordinance No. 1917-2001 -- Increasing Estimated Revenues and Appropriations by $3,562.50 in the General Fund for Police Department Small Tools. 5. Ordinance No. 1918-2001 -- Increasing Estimated Revenues and Appropriations by $50,000 in the Bridge Access Road Water and Sewer Capital Project Fund. 6. Ordinance No. 1919-2001 -- Increasing Estimated Revenues and Appropriations by $30,000 in the Water and Sewer Fund and the Gill Street Crossing Capital Project Fund for a New Water Main. a. Substitute Ordinance No. 1919-2001 -- Increasing Estimated Revenues and appropriations by $41, 000 in the Water and Sewer Fund and the Gill Street Crossing Capital Project Fund for a New Water Main. 7. Resolution No. 2001-39 -- Awarding Janitorial Contracts for the City Administration Building and the Kenai Community Library to Integrity Janitorial Company for the Period July 1, 2001 Through June 30, 2002. 8. Resolution No. 2001-40 -- Awarding a Contract for Professional Engineering Services for the Project Entitled Wastewater Facility Master Plan to CH2M Hill for the Not -to -Exceed Amount of $275,000. 9. Resolution No. 2001-41 -- Transferring $ 12,089 in the Water and Sewer Special Revenue Fund to Increase Funds Available to Purchase a Steam Generator. 10. Resolution No. 2001-42 -- Transferring $ 15,000 in the Airport Land System Special Revenue Fund for Soil Excavation and Testing at the Jet Fuel Facility. 11. Resolution No. 2001-43 -- Awarding the Bid to Bob's Services, Inc. for a Steam Generator-2001 for the Total Amount of $71,982. 12. Resolution No. 2001-44 -- Approving a Contract to Peninsula Construction, Inc. for the Project Entitled, "Mission Avenue, Cook Avenue, Upland Street and Main Street -- Street Improvements" for the Total Amount of $ 162,952.10. 13. Resolution No. 2001-45 -- Awarding a Contract to Harbor Enterprises, Inc., d/ b/ a Kenai Petrol Express for Furnishing and Dispensing Unleaded Fuel at the Service Station Located at 11152 Kenai Spur Highway. 14. Resolution No. 2001-46 -- Awarding Contracts to Doyle's Fuel Service, Inc. to Furnish and Deliver Unleaded Fuel and to Harbor Enterprises, Inc., d/b/a Alaska Oil Sales to Furnish and Deliver Diesel Fuel No. 1 and No. 2. 15. Resolution No. 2001-47 -- Awarding a Contract to Blazy Construction for the Project Entitled, "Multipurpose Facility Refrigeration 2001" for the Basic Bid Plus All Alternates for the Total Amount of $ 1,231,986. 16. Resolution No. 2001-48 -- Approving an Amendment Adding Construction Administration and Inspection Services to Architects Alaska/ Klauder & Co. Associated Architect's Professional Services Agreement on the Project Entitled, "Multipurpose Facility Refrigeration 2001" for the Not -to -Exceed Amount of $59, 500. -2- 17. *Liquor License Transfer -- Uptown Motel/ Louie's; Schilling Alaska Inc., Stock Transfer. ITEM D: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board C. Alaska Municipal League Report ITEM E: 1. ITEM F: ITEM G: ITEM H: 1. *Regular Meeting of June 6, 2001. CORRESPONDENCE OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1920-2001 -- Increasing Estimated Revenues and Appropriations by $21, 000 in the Airport Land System Special Revenue Fund, the General Fund and the Bridge Access/Frontage Water Main Capital Projects Fund. 4. Approval -- Kenai Municipal Airport Logo 5. Approval -- ERA Aviation Lease Renewal/ 2001-2006. 6. Approval -- Assignment of Lease -- Dan Roberts to Pingo Properties, Inc. and Geoffrey M. Graves, Individually/ Lot 6A, Block 1, Gusty Subdivision No. 4. 7. Approval -- Sublease Agreement -- Robert J. Johnson to Mitchell's Auto and Truck Repair, Inc. / Lot 5, Block 5, General Aviation Apron. 8. Approval -- Approval of Capital Project -- Water Lines in Support of FAA Tract; Tract C, Daubenspeck; and BOR Restricted Airport Lands Tract. 9. Approval -- Sale of Lots 18, 19, 20, 26 & 27, Block 12, Inlet Woods Subdivision -- Sale Brochure. 10. Approval -- Sale of Lot 12, Block 13 and Lot 8, Block 11, Inlet Woods Subdivision -- Sale Brochure. 11. Approval -- Kenai Spur Unity Trail Easement (Near Beaver Creek) . -3- ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT ME KENAI CITY COUNCIL - REGULAR MEETING JUNE 20 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /vwwv.ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:05 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. PnT.T. PAT.T. Roll was taken by the City Clerk. Present were: Bannock, Frazer, Williams, Bookey (arrived at 8:18 p.m.), Swarner, Moore and Porter. A-3, AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADDITION TO: C-2, Ordinance No. 1915-2001 -- Draft Conditional Use Permit/ Certificate of Compliance ADDITION TO: H-2, Purchase orders over $2,500. ADDITION TO: I-1, Information regarding Comprehensive Master Campus Plan MOTION: Councilwoman Swarner MOVED to approve the agenda as amended and Councilman Moore SECONDED the motion. There were no obj ections. SO ORDERED, A-4. MOTION: CONSENT AGENDA Councilwoman Swarner MOVED to approve the consent agenda as presented and Councilman Moore SECONDED the motion. There were no objections. SO ORDERED, ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) B-1. Jim Bielefeld -- Peninsula Air Fair Update KENAI CITY COUNCIL MEETING MINUTES 1 JUNE 20, 2001 PAGE 2 Bielefeld noted he is a member of the Airport Commission and reported a Peninsula Air Fair was being planned for July 28 and would include a pancake breakfast in Kenai, a poker run, and then an evening barbecue in Soldotna. The group planning the event include members of the Kenai and Soldotna Airport Commissions, Civil Air Patrol, and other volunteers. They are exploring possibilities of a static display and want to make this a yearly event. Bielefeld requested the council's approval to offer a year's free tie -down (a $320 value) at the Kenai Airport as a match to one offered by Soldotna which will be used as a prize for the winner of the poker run. The winner would have the choice of the tie - down at one of the airports. He also noted additional volunteers are needed. Airport Manager Cronkhite noted the event would be advertised heavily in Anchorage to encourage participation of pilots from that area. MOTION: Councilwoman Porter MOVED to offer a year's tie -down at the Kenai Airport and Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. ITEM C: PUBLIC HEARINGS C-1. Ordinance No. 1914-2001 -- Increasing Estimated Revenues and Appropriations by $1,635,000 in the General Fund for Transfer to the Multipurpose Facility Capital Pro j ect Fund and the Skateboard Park Capital Project Fund. MOTION: Councilman Moore MOVED to adopt Ordinance No. 1914-2001 and Councilman Frazer SECONDED the motion. C-1 a. Substitute Ordinance No. 1914-2001 -- Increasing Estimated Revenues and Appropriations by $1,745,000 in the General Fund For Transfer to the Multipurpose Facility Capital Project Fund and the Skateboard Park Capital Project Fund. MOTION TO SUBSTITUTE: Councilman Moore MOVED to substitute Ordinance No. 1914-2001 with Ordinance No. 1914-2001 Substitute and Councilman Frazer SECONDED the motion. Rick Baldwin -- 3080 Kim-N-Ang Court, Kenai. As a member of the LLC, Baldwin thanked the council, administration, community volunteers and other members of the KENAI CITY COUNCIL MEETING MINUTES JUNE 202 2001 PAGE 3 Phase I, LLC for their participation and encouragement in developing the facility. He added, he believed the facility demonstrated the need for and enhancement to the community. He also noted, he believed the facility would receive a lot of community use. Ross Baldwin -- Thanked the council for the wonderful support it gave to the facility and he encouraged the facility be kept open to the public. Peter Klauder -- Klauder 8. Company Architects, 455 North Forest Drive Klauder reviewed the four alternates, i.e. a storage room, restrooms, janitor room with heat; facade element to remove the tarp and replace it with metal siding (to keep the sun off the ice) ; and paving. The base bid included the compressor room, the refrigeration equipment, the slab, and a zamboni room. Klauder reported two bids were received and were very competitive with their base bids within $35,000 with all the alternates included and the bids were within $32,000. La Shot stated he did the initial cost estimate on the project and the alternates reflected permanent structures to house restrooms and storage and the partial wall to replace the tarp was added later. Williams asked, if the building were to be developed further sometime in the future, would the partial wall be able to be incorporated in any addition and Klauder answered a portion of it would need to be removed if the building is developed as designed in the master plan. However, it may be able to be used depending on how the building is developed and when. The remainder would be permanent. Williams stated his concern about the tarp was whether it could be used as a windbreak during hockey season. Ross noted the building was designed as a multipurpose facility suitable for six to seven months of ice and asked Klauder to clarify why the building, as designed, would not be suitable for year -around ice. Klauder explained, the direction he received from the city was that the ice will be melted and the building used for other functions (tennis courts, volleyball courts, indoor soccer, etc.) He added, if the facility was used for year -around ice, heating would need to be placed under the building to prevent permafrost ice lens from building up and damaging the slab. This would be an additional cost and they researched the issue and made some recommendations to the city. Ross reiterated the building was not presently designed for year -around ice. Klauder added there were measures that could be taken to make it year -around ice. Swarner stated she understood ice could be available year -around if desired and asked what months it could be available. Klauder stated he recommended adding a devise to measure ice buildup under the rink but explained that if ice built up, the ice would have to be interrupted in order to allow the permafrost to melt back. KENAI CITY COUNCIL MEETING MINUTES DUNE 20, 2001 PAGE 4 Ross explained, from direction received from council, administration understood ice would be manufactured from mid -October to mid -April (a six-month period) with a possibility of shoulder either way to have ice for seven months. Information from the architect/ engineer was that would be within the range for the proposed design. Klauder noted there would probably be a problem if ice is available for an eight -month period. Swarner stated she didn't expect ice would be in 12 months of the year, but understood it could be if desired. Ross noted the refrigeration equipment designed for the building was not designed to keep ice year -around at the area's temperatures. Porter asked the cost for putting in heat and Klauder answered they looked into the cost of placing the heating tubes without the boiler system. The consultants didn't recommend doing that without enclosing the building and if the building is not enclosed for ten years, there would be the possibility of damage being done to the tubes during the years the heating would not be running. However, if council wants to include the tubing so it is available for heating in the future, it could be done though the consultants suggested doing the whole system and not just part of it. Bannock stated he understood it would be a multipurpose facility as that was how it was represented to the community. He asked for clarification about the blue tarp replacement with the partial wall and it was explained the area that is open at this time would remain opened and the wall would replace the tarp. Bannock stated he believed what council was considering doing now would enhance the facility and he would support the ordinance. Councilman Moore asked if what was currently planned would be a slab poured with tubing for refrigeration only and Klauder answered yes. Moore asked if additional heat would be required under the slab to have ice 12 months of the year. Klauder answered, if the building is enclosed as it is designed now, the system could not go to year -around ice without placing insulation, heating tubing, etc. Moore stated he understood it would be a 30-year system and Klauder stated that was not being contradicted. However, the system was not being set up for year -around use. If year - around ice is desired, a heating system would need to be included. Moore asked if the ice could be in for six months and melted, but put in another month during the year if needed for hockey camp, etc. Klauder stated he would have to inquire. Moore stated his concern that in 20 years a future council may want to enclose the building and add heating, but would not be able to without tearing up the slab, etc. Klauder explained that, as it was now designed, a future council could enclose the building and have ice six or seven months, but if it is thought ice would be needed for more than that, the heating system would need to be placed prior to pouring the slab. La Shot stated he understood they would be able to make ice at temperatures less than 70 degrees and suggested it could be possible to make ice for a hockey camp in the off season, but not in the warmer part of the summer. 1 KENAI CITY COUNCIL MEETING MINUTES DUNE 20, 2001 PAGE 5 Moore stated he was not interested in having ice year -around, but didn't want to tie the hands of a future council as they were making commitments now for the future use of the building. Swarner asked if there is a need for hockey camps and when are they normally held. A hockey supporter from the audience answered he thought ice should be placed from September 1 instead of worrying about holding hockey camps. Councilman Frazer stated he understood the system would be good for having ice six to seven months of the year and that it is a multipurpose facility. He added, the investment in the facility with the addition of ice, without the heat, was a large commitment to the skating community and didn't think the council should go past the design and cost before them. Frazer stated he would support the facility as it was designed and bid. It was noted the sensing strings could be put in the building later and would be a minor cost. Williams asked Klauder to get the cost for these and report back as soon as possible. Klauder added, another alternative would be to increase the insulation under the slab which could extend the seven months to eight and could address the pre -hockey season or hockey camp use, etc. He added, the sensing devices were not included in the bid. La Shot stated he spoke with the refrigeration supplier and learned allowances had been made to put one or two sensors in and there was no mention of additional costs. He added, the city could pick up costs for an extra layer of insulation as the supplier inferred the extra layer could extend operation to eight months of the year. Williams requested the matter be brought back to council at the July 5 council meeting, i.e. sensing device costs, additional insulation costs, etc. VOTE: Bannock: Yes Frazer: Yes Williams: Yes Booke Yes Swarner: Yes Moore: Yes Porter: Yes MOTION PASSED UNANIMOUSLY. C-15. Resolution No. 2001-47 -- Awarding a Contract to Blazy Construction for the Project Entitled, "Multipurpose Facility Refrigeration 2001 " for the Basic Bid Plus All Alternates for the Total Amount of $1,231,986. Mayor Williams requested this item be heard after item C-1 and council had no objections. j MOTION: I KENAI CITY COUNCIL MEETING MINUTES JUNE 2012001 PAGE 6 Councilwoman Porter MOVED for approval of Resolution No. 2001-47 and Councilman Moore SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-16. Resolution No. 2001-48 -- Approving an Amendment Adding Construction Administration and Inspection Services to Architects Alaska/ Klauder & Co. Associated Architect's Professional Services Agreement on the Project Entitled, "Multipurpose Facility Refrigeration 2001" for the Not -to -Exceed Amount of $59,500. Mayor Williams requested this item be heard at this point in the agenda and council had no obj ections. MOTION: Councilman Moore MOVED for approval of Resolution No. 2001-48 and Councilwoman Swarner SECONDED the motion. There were no public comments. Councilman Moore stated because the city was spending a lot of money, he didn't want the floor to heave. VOTE: There were no objections. SO ORDERED, BREAK TAKEN: 8:00 P.M. Councilman Bookey arrived at 8:18 p.m. BACK TO ORDER: 8:19 P.M. C-2, Ordinance No. 1915-2001 -- Amending KMC 14.20.321 (Bed and Breakfast Establishments) to Provide: 1) That Applicants Must Provide Evidence of Being Current on All City Obligations Prior to Issuance of a Permit; 2) To Provide for anAnnual /Report Summarizing On -Site Activity for the Year; 3) Setting Forth Standards for Revocation of Conditional Use Permits for Non -Compliance with the Terms of the Permit, Violations of the Kenai Zoning Code, or Delinquency in City Obligations. � MOTION: KENAI CITY COUNCIL MEETING MINUTES JUNE 20, 2001 PAGE 7 Councilwoman Porter MOVED for approval of Ordinance No. 1915-2001 and Councilman Moore SECONDED the motion. Diane Loftstedt, 605 Main Street, Kenai -- Explained she was the owner of Harborside Cottages and a member of the Bed & Breakfast Association. Stated she was not completely opposed to the ordinance but felt it was a duplication of Ordinance No. 1916-2001 as a conditional use permit is required for a bed & breakfast. Loftstedt stated she objected to the reporting form and suggested, if a yearly report is going to be required with tax certificate, business license, etc., it should apply to all businesses registered in the city. She added, as far as the financial responsibility, she felt the report is a great idea. Williams explained council had discussed in the past the possibility of licensing all businesses in order to track their tax compliancy, etc. but chose not do too much regulation, licensing, etc. City Attorney Graves clarified, bed and breakfasts are a special use and has its own section in the code. The other ordinance refers to all other conditional uses. Loftstedt stated she agreed with the intent to keep businesses in compliance with tax and licensing but felt the report would be unnecessary for the operators and the council on an annual basis. Discussion followed regarding the information on the draft reporting form. Ms. Kebschull of the Planning & Zoning Department explained the reporting would help the city be up to date with businesses who were active and inactive and the tax and license compliance would be important to the city financially. Discussion followed as to what information is needed on the report and it was noted it was a draft and could be adjusted, however the form was based on the ordinance and if it is changed, the ordinance would require the same changes. Williams suggested administration work with the bed & breakfast group for a way to gather the necessary information. Bannock suggested an amendment be made to the ordinance to change "official" to "Commission" or "concurrence with Planning & Zoning." Swarner suggested there be an appeal process included and it was noted KMC 14.20.290 would cover that area. Williams agreed with Bannock's proposed changes. Frazer agreed he would prefer the Commission have the ability to revoke a license and Porter stated she felt the ordinance would allow a way to know if permits are active and if sales tax is being collected. City Attorney Graves suggested the following amendments could be made to coincide with what was discussed: • Item 14.20.321(fl, first line -- change "administrative official" to "Commission." • Item 14.20.321(fl, seventh line, mid -sentence -- change "official" to Commission. KENAI CITY COUNCIL MEETING MINUTES DUNE 20, 2001 PAGE 8 • Item 14.20.321(fl , seventh line, end of line -- change "official" to "Commission." • Item 14.20.321(fl, tenth line -- remove "of the administrative official" in order for the sentence to read, "Appeals from decisions under this section..." MOTION TO AMEND: Councilman Bannock MOVED to make the changes as recommended by the city attorney and Councilman Frazer SECONDED the motion. Moore stated he would not support the ordinance as he believed the ordinance singled out bed & breakfasts and conditional use permittees. He stated he would support it if the ordinance was directed at all businesses in the city being in compliance. Councilman Bookey stated he agreed with Moore and would not support the amendment. Williams stated he would support the ordinance, however questioned who should have the authority to revoke a permit for which a discussion followed. Bannock noted, because there was no authority for anyone to revoke a permit in the zoning code at this time, the ordinance was not removing authority from anyone, but designating the Commission to do it. VOTE ON THE AMENDMENT: There were no objections. SO ORDERED, VOTE ON MAIN AMENDED MOTION: Bannock: Yes Frazer: Yes Williams: Yes Booke No Swarner: Yes Moore: No Porter: Yes MOTION PASSED. C-3. Ordinance No. 1916-2001 -- Amending KMC 14.20.150 (Conditional Uses) to Provide: 1) That Applicants Must Provide Evidence of Being Current on All City Obligations Prior to Issuance of a Permit; 2) To Provide for an Annual Report Summarizing On -Site Activity for the Year; 3) Setting Forth Standards for Revocation of Conditional Use Permits for Non -Compliance with the Terms of the Permit, Violations of the Kenai Zoning Code, or Delinquency in City Obligations. MOTION: Councilwoman Porter MOVED for approval of Ordinance No. 1916-2001 and 1 Councilman Bannock SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES JUNE 20, 2001 PAGE 9 There were no public or council comments. MOTION TO AMEND: Councilman Bannock MOVED to amend Section (g) with the same amendments made to Section (fl of Ordinance No. 1915-2001 and Councilman Moore SECONDED the motion. VOTE ON AMENDMENT: There were no objections. VOTE ON MAIN AMENDED MOTION: Bannock: Yes Frazer: Yes Williams: Yes Booke No Swarner: Yes Moore: No Porter: Yes MOTION PASSED, H-8. Approval -- Approval of Capital Project -- Water Lines in Support of FAA Tract; Tract C, Daubenspeck; and BOR Restricted Airport Lands Tract. Mayor Williams requested Item H-8 be moved forward to be heard at this time on the agenda and council had no objections. Ross referred to the memorandum included in the packet and explained the project would extend water to the above properties and how the cost of the project would be divided between Airport Lands and General Fund (not using the Water/ Sewer Fund because the appraisal on the General Fund lands would reflect the improvement). In looking at a situation with AIH Hardware's water flow problems at their new location, it became apparent that as the city acquires the FAA properties, etc., hydrants would be needed on the perimeter on its properties to make them useable. The hydrant placements would solve the problem with AIH and also potential commercial development of the properties on the south side of the Bridge Access Road. Ross explained, administration was requesting approval of the project as a capital project to be out to bid and to construction by the fall. This would also give an indication to AIH of whether they are on the right track with their building plan or if they have to redesign to meet flow requirements. He added, he didn't think the city would be premature on the project as he felt the BOR restrictions would be released and the FAA parcel is to be transferred to the city this summer. Ross added, he KENAI CITY COUNCIL MEETING MINUTES JUNE 202 2001 PAGE 10 believed it would be an appropriate time to do the project in order to be ready for marketing of the property in the spring, if council desires. Ross also reported, notification had been received that Alaska EDA is promoting the grant Ms. Kebschull filed to bring the parcels into the planning process. MOTION: Councilwoman Swarner MOVED to approve the proposal of this project as presented by administration and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. Further discussion followed during which a more in-depth review of the positioning of the hydrants and the radius of their coverage was explained. VOTE: There were no objections. SO ORDERED, C-4, Ordinance No. 1917-2001 -- Increasing Estimated Revenues and Appropriations by $3,562.50 in the General Fund for Police Department Small Tools. MOTION: Councilwoman Swarner MOVED for approval of Ordinance no. 1917-2001 and Councilman Bookey SECONDED the motion. There were no public or council comments. VOTE: Bannock: Yes Frazer: Yes Williams: Yes Booke Yes Swarner: Yes Moore: Yes Porter: Yes MOTION PASSED UNANIMOUSLY. C-51 Ordinance No. 1918-2001 -- Increasing Estimated Revenues and Appropriations by $50,000 in the Bridge Access Road Water and Sewer Capital Project Fund. MOTION: KENAI CITY COUNCIL MEETING MINUTES JUNE 20, 2001 PAGE 11 Councilwoman Swarner MOVED to adopt Ordinance No. 1918-2001 and Councilman Bannock SECONDED the motion. There were no public comments. Ross explained the funds were grants received from DEC and EDA for doing the feasibility study requested by the processors. VOTE: Bannock: Yes Frazer: Yes Williams: Yes Booke Yes Swarner: Yes Moore: Yes Porter: Yes MOTION PASSED UNANIMOUSLY. C-6, Ordinance No. 1919-2001 -- Increasing Estimated Revenues and Appropriations by $30,000 in the Water and Sewer Fund and the Gill Street Crossing Capital Project Fund for a New Water Main. MOTION: Councilwoman Swarner MOVED for adoption of Ordinance no. 1919-2001 and Councilman Bannock SECONDED the motion. There were no public or council comments. C-6a. Substitute Ordinance No. 1919-2001 -- Increasing Estimated Revenues and appropriations by $41,000 in the Water and Sewer Fund and the Gill Street Crossing Capital Project Fund for a New Water Main. MOTION TO SUBSTITUTE: Councilwoman Swarner MOVED to substitute and Councilman Bannock SECONDED the motion. VOTE: Bannock: Yes Frazer: Yes Williams: Yes Booke Yes Swarner: Yes Moore: Yes Porter: Yes MOTION PASSED UNANIMOUSLY. KENAI CITY COUNCIL MEETING MINUTES JUNE 20 2001 PAGE 12 C-7. Resolution No. 2001-39 -- Awarding Janitorial Contracts for the City Administration Building and the Kenai Community Library to Integrity Janitorial Company for the Period July 1, 2001 Through June 30, 2002. MOTION: Councilwoman Porter MOVED for approval of Resolution No. 2001-39 and Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-8. Resolution No. 2001-40 -- Awarding a Contract for Professional Engineering Services for the Project Entitled Wastewater Facility Master Plan to CH2M Hill for the Not -to -Exceed Amount of $275,000. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-40 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. Representatives of Eric Leland and Tom Wolfe from CH2M Hill and Bill Nelson of Wm. Nelson 8v Associates were introduced. VOTE: There were no objections. SO ORDERED, C-9. Resolution No. 2001-41 -- Transferring $12,089 in the Water and Sewer Special Revenue Fund to Increase Funds Available to Purchase a Steam Generator. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-41 and requested UNANIMOUS CONSENT. Councilman Moore SECONDED the motion. Public Works Manager Kornelis explained the boiler would be replaced with a steam generator. VOTE: KENAI CITY COUNCIL MEETING MINUTES JUNE 20, 2001 PAGE 13 There were no objections. SO ORDERED, C-10. Resolution No. 2001-42 -- Transferring $15,000 in the Airport Land System Special Revenue Fund for Soil Excavation and Testing at the Jet Fuel Facility. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-42 and requested UNANIMOUS CONSENT. Councilman Frazer SECONDED the motion. There were no public or council comments. Ross explained $11,000 of the funds would be used for the final removal of the additional soils that had been taken from the tank site. Additional soils will need to be removed and that cost is included. Approximately $4,000 would be for quarterly testing and they were hoping that after the first quarter of the well monitoring, it could be argued that should be the end of it. He added, he believes DEC agrees with the city that the pipes can be left in place and filled. VOTE: There were no objections. SO ORDERED, C-11. Resolution No. 2001-43 -- Awarding the Bid to Bob's Services, Inc. for a Steam Generator-2001 for the Total Amount of $71,982. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-43 and requested UNANIMOUS CONSENT. Councilman Bannock SECONDED the motion. There were no public comments. Ross explained this resolution would award the bid and the generator would be installed on the old flat bed which is scheduled to be replaced in the next several years. He added, the truck wouldn't get as heavy a use with the steam generator on it and administration believed the flat bed truck would handle this use for several years to come. However, the flatbed will be considered for replacement next year. VOTE: There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES JUNE 20, 2001 PAGE 14 C-12. Resolution No. 2001-44 -- Approving a Contract to Peninsula Construction, Inc. for the Project Entitled, "Mission Avenue, Cook Avenue, Upland Street and Main Street -- Street Improvements" for the Total Amount of $162,952. 10 . MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-44 and requested UNANIMOUS CONSENT. Councilman Bannock SECONDED the motion. Kornelis explained the funds would be used for clean-up of the sewer line being replaced, landscaping, paving, curb and gutter, etc. He added, nothing would be done on the existing part that is going over the bluff. C-13. Resolution No. 2001-45 -- Awarding a Contract to Harbor Enterprises, Inc., d/b/a Kenai Petrol Express for Furnishing and Dispensing Unleaded Fuel at the Service Station Located at 11152 Kenai Spur Highway. MOTION: Councilwoman Porter MOVED for approval of Resolution No. 2001-45 and Councilman Bannock SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-14. Resolution No. 2001-46 -- Awarding Contracts to Doyle's Fuel Service, Inc. to Furnish and Deliver Unleaded Fuel and to Harbor Enterprises, Inc., d/b/a Alaska Oil Sales to Furnish and Deliver Diesel Fuel No. 1 and No. 2. MOTION: Councilman Bannock MOVED for approval of Resolution No. 2001-46 and requested UNANIMOUS CONSENT. Councilman Moore SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES JUNE 202 2001 PAGE 15 C-17. Liquor License Transfer --'Uptown Motel/ Louie's; Schilling Alaska Inc., Stock Transfer. Approved by consent agenda. BREAK TAKEN: 9:17 P.M. BACK TO ORDER: 9:37 P.M. ITEM D: COMMISSION/ OMMITTEE REPORTS D-1. Council on Aging -- Director Kelso introduced the newly hired Director, Rachael Craig. Councilwoman Porter reported she attended the recent Council on Aging meeting at which a representative from the Central Peninsula General Hospital discussed geriatric issues with the group. There was also a presentation by a local gentleman interested in developing a for -profit assisted living facility. D-2. Airport Commission -- Councilwoman Swarner reported the minutes of the June 14 meeting were included in the packet. She noted, during the meeting reports were heard regarding the Peninsula Air Fair (discussed by Jim Bielefeld at the beginning of the meeting) and of the Wings of Freedom vintage planes who will visit the area in early July. Swarner explained there was large community support of the event, however additional help was needed. There was also discussion regarding airport security, parking lot changes, and the ERA Aviation lease. D-3. Harbor Commission -- Councilman Bookey reported the minutes of the June 11 meeting were included in the packet. He noted, the main discussion at the meeting was the Kenai River Access Trail and the Commission unanimously passed a motion in favor of the bike path access as presented at the project open house held on May 15. Bookey also reported two commissioners would be resigning after the July meeting, Raymond Price (will be moving from the area), and Katie Peters (going to college). Williams reported he received a call from a representative of the State Legislative Affairs Finance who informed him $350,000 had been appropriated for the purchase of Tract A along the Kenai River. Williams will meet with Representative Mulder in regard to the matter. D-4. Library Commission -- Councilman Moore reported the June 5 meeting minutes were included in the packet and the Commission's next meeting would be held on July 3. � D-5. Parks Sa Recreation Commission -- Councilman Frazer reported the minutes of the June 7 meeting were included in the packet. He noted the Elks Club KENAI CITY COUNCIL MEETING MINUTES DUNE 20, 2001 PAGE 16 again donated $1,500 to the Recreation Department for games and equipment at the Teen Center; the Commission discussed the East End Trail clean-up and it was reported the project was 90% completed; and they also discussed brushing out, etc. at Municipal Park and the Commission unanimously passed a motion to contract that work out. Frazer reported he would not be attending the July 5 meeting. Council discussed the possibility of logging the beetle -kill trees out of the gully area and from the Conservation Zone at Lawton and Rogers. It was noted the gully area could not be logged in a traditional manner. Ross reported he believed there would be a long-term relationship between the city and the Department of Forestry firefighters due to their location at the Kenai Airport. With Parks & Recreation and the Fire Department picking priorities, the firefighters will be willing and able to do the work. D-6. Planning & Zoning Commission -- Councilman Bannock reported the minutes of the June 13 Commission meeting were included in the packet and noted a front and rear setback had been approved during the meeting. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee -- Councilwoman Swarner reported the minutes of the June 12 meeting were included in the packet. At the meeting, the Committee discussed weeding the various flowerbeds and planting a new area at the Visitors Center around the Gold Rush Trail monument. It was also noted the new circle planters had been readied for planting. D-7b. Kenai Convention & Visitors Bureau Board -- Councilman Bookey reported no meeting had been held since his last report. He noted the Board forwarded a letter supporting the bike trail access. D-7c. Alaska Municipal League Report -- No report. ITEM E: MINUTES E-1. Regular Meeting of June 6, 2001 -- Approved by consent agenda. ITEM F: CORRESPONDENCE -- None ITEM G: OLD BUSINESS -- None ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: KENAI CITY COUNCIL MEETING MINUTES DUNE 202 2001 PAGE 17 Councilwoman Swarner MOVED to pay the bills and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, H-2. Purchase Orders Exceeding $2,500 MOTION: Councilwoman Swarner MOVED to approve the purchase orders exceeding $2,500, including the addition and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, H-3., Ordinance No. 1920-2001 -- Increasing Estimated Revenues and Appropriations by $21,000 in the Airport Land System Special Revenue Fund, the General Fund and the Bridge Access/ Frontage Water Main Capital Projects Fund. Introduced by consent agenda. H-4. Approval -- Kenai Municipal Airport Logo Airport Manager Cronkhite distributed sample boards of the logo design approved by the Airport Commission. She noted the Commission requested council's approval of the new logo as well. MOTION: Councilwoman Swarner MOVED to adopt the logo as presented as the official logo of the Kenai Municipal Airport. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. H-5. Approval -- ERA Aviation Lease Renewal/2001-2006. Cronkhite referred to a memorandum included in the packet and recommended the lease renewal be approved. She noted, the renewal would extend the length of the lease to five years instead of the previous three in order for the lease to be brought to the same term length as other airport leases. MOTION: Councilwoman Swarner MOVED to approve the lease as presented to ERA Aviation to expire in five years and Councilwoman Porter SECONDED the motion and requested UNANIMOUS CONSENT. There were no obj ections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES DUNE 20, 2001 PAGE 18 H-6. Approval -- Assignment of Lease -- Dan Roberts to Pingo Properties, Inc. and Geoffrey M. Graves, Individually/ Lot 6A, Block 1, Gusty Subdivision No. 4. Ross reported the applicant would be moving a business to this location, which is the old video store along the Spur Highway. MOTION: Councilman Bannock MOVED to approve the Assignment of Lease from Dan Roberts to Pingo Properties, Inc. and Geoffrey M. Graves, Individually/ Lot 6A, Block 1, Gusty Subdivision No. 4. Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. H-7. Approval -- Sublease Agreement -- Robert J. Johnson to Mitchell's Auto and Truck Repair, Inc. / Lot 5, Block 5, General Aviation Apron. Ross recommended approval of the sublease agreement contingent on the issues outlined in the memorandum which included in the packet. Those issues were replacing the Airport security/perimeter fencing that had been removed and removing junk vehicles that are in the back of the property. MOTION: Councilman Bannock MOVED to approve the Sublease Agreement for Robert J. Johnson to Mitchell's Auto and Truck Repair, Inc. / Lot 5, Block 5, General Aviation Apron as outlined in Item H-7 and requested UNANIMOUS CONSENT. Councilman Frazer SECONDED the motion. Swarner stated she was concerned because it is an airport lands and suggested they go to the Airport Commission for review prior to being brought to council for consideration. She noted she had concerns about more non-functioning vehicles parked in the downtown core area. Ross stated administration didn't have a strong objection to sending assignments of leases, etc. to the Commission but in doing that, because the Commission meets only once a month, the process would be slowed which would impact the people involved. He added, if a lease is approved, he was not sure why a sublease would have to go to the Commission. Swarner questioned the length of time needed to remove junk vehicles from a lot upon the city's notice. Ross answered, if the business involved repairing vehicles, what may seem to be junk vehicles to one could be considered valuable parts to the owner of the business. Administration tries to make sure the vehicles stay out of sight as much as possible, but in this case, the applicant would be coming into compliance. � VOTE: KENAI CITY COUNCIL MEETING MINUTES DUNE 20, 2001 PAGE 19 There were no objections. SO ORDERED, H-8. Approval -- Approval of Capital Project -- Water Lines in Support of FAA Tract; Tract C, Daubenspeck; and BOR Restricted Airport Lands Tract. Heard after Item C-3. H-9. Approval -- Sale of Lots 18, 19, 20, 26 8, 27, Block 12, Inlet Woods Subdivision -- Sale Brochure. Ross referred to information included in the packet and reported the documents covered the sale of five lots in the back of the subdivision that had been designated as not needed for public purpose. The sale was initiated by the applicant and if council approves, the property would go to sale and the applicant would have the opportunity to meet or beat the highest bid, according to code. MOTION: Councilwoman Porter MOVED for approval of the sale of Lots 18, 19, 20, 26 & 27, Block 12, Inlet Woods Subdivision and Councilman Frazer SECONDED the motion. There were no objections. SO ORDERED, H-10. Approval -- Sale of Lot 12, Block 13 and Lot 8, Block 11, Inlet Woods Subdivision -- Sale Brochure. MOTION: Councilwoman Porter MOVED for approval of the sale of Lot 12, Block 13 and Lot 8, Block 11, Inlet Woods Subdivision and requested UNANIMOUS CONSENT, Councilman Frazer SECONDED the motion. There were no objections. SO ORDERED. H-11. Approval -- Kenai Spur Unity Trail Easement (Near Beaver Creek). Ross referred to the information included in the packet, noting the State requested two easements: The first, a construction easement which Administration would issue (construction of improvements for Kenai Spur Unity Trail near Beaver Creek) and the second, a permanent easement requiring council approval (to maintain the improvements near Beaver Creek). The State will reimburse the city for the permanent easement ($1,300). MOTION: KENAI CITY COUNCIL MEETING MINUTES JUNE 20, 2001 PAGE 20 Councilwoman Swarner MOVED for approval of the first easement request for construction with the state and the second easement request for the permanent easement and to accept the $1,300. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. ITEM I: ADMINISTRATION REPORTS Mayor -- Williams reported on the following items: • Suggested a community awareness program could be developed to include bicycle education, skateboard safety, contests, picnic, etc. and be held at the multipurpose facility. Funding for such an event may be requested during the next budget cycle. • Referring to information added to the agenda regarding the Comprehensive Master Campus Plan suggested for the Central Peninsula General Hospital, it was noted a representative from the city was being asked to assist the group with the plan. Council was asked if any were interested in attending the meetings and both Porter and Swarner tentatively offered their time. • Discussed the possibility of developing additional medical services in the city, based on development of the master plan for the hospital, construction of the new Public Health Facilities, development of community health services, ancillary hospital services, veteran's clinic, Kenaitze Indian Tribe clinic, Community Health Care Services, etc. The city is in the position to help the medical service growth in the community, which would be another reason for people to move into the city. Adding another city committee/ commission was suggested to get involved in the discussion. Council members were asked to talk to people in the community and the health groups so the matter could be discussed further at the next council meeting. I-2. City Manager -- City Manager Ross reported the following: • Based the one-year extension clause included in the agreement with the current manager of the Congregate Housing Facility, the interest of the party to continue as the manager, and the recommendation of the Senior Center Director, the agreement will be extended for a year, unless objections were heard from council. There were no objections stated. • A foreclosure sale is being coordinated for August which will include the old Walsh Mortuary property and Swanson property. As part of the sale, the purchasers will be required to abate the properties. • Thanked Kellie Kelso for her service to the city and the Senior Center and for continuing to work through the transition with the newly hired director. Porter asked if there would be a time limit for the abatements of the Walsh and Swanson properties. Ross answered yes, there will be performance requirements included in the sales documents. I-3. Attorney -- No report. KENAI CITY COUNCIL MEETING MINUTES JUNE 202 2001 PAGE 21 I-4. City Clerk -- Freas referred to donation request letters included in the packet received from the Boys & Girls Club for $1,000 for the ALPAR program and $200 for the KCHS football and basketball programs. She noted, the donations were included in the 2001-2002 budget from they would be taken. Council had no objections. Porter asked if a council staff meeting would be scheduled in the near future. Freas noted the July 5 meeting would be in the normal schedule. Freas was asked to schedule the meeting for 6:00 p.m. have sandwiches prepared and available. I-5. Finance Director -- No report. I-6. Public Works Managers -- Korn P1 i • Water quality CCR's were distributed to council and it was noted they would also be mailed to all the city's system users. The information would also be placed on the city's website. Kornelis added, there are no water quality violations. La Shot: No report. I-7. Airport Manager -- Airport Manager Cronkhite reported the following: • Landscaping at the terminal is in progress. • Driveway renovation will also be taking place, as well as painting, reconfiguration, adding handicap -accessible parking spaces in front of the terminal and in the long-term parking area, and a new access will be placed from the driveway to the short-term parking lot. • A new site was found for the FAA antenna (along Main Street Loop) and the paperwork is being processed to move it by the glide scope antenna. ITEM J: DISCUSSION J-1. Citizens -- None. J-2. Council Bookey -- No comments. Swarner -- Thanked Kornelis for the new pictures on the CCR brochure; welcomed Rachael Craig; thanked the Fire Department for their ambulance service; asked about the watering being done to property along Airport Way and the Spur Highway. It was explained it was along the State right-of-way and a contractor hired by the city was doing the watering. Moore -- Welcomed Craig as the Senior Center Director and suggested council and administration take a drive through Inlet Woods Subdivision as there were a lot of very nice new homes being built in the area. -- KENAI CITY COUNCIL MEETING MINUTES j JUNE 20, 2001 PAGE 22 Porter -- Asked who removes the circus advertising posters that had been placed on light poles, etc. around town. It was not known who sponsored the event and it was suggested the posters be removed. • Asked if a sign for the multipurpose facility was being prepared and it was explained that it was planned to use leftover project funds for a sign. It is too early to know if any funds will be available. Porter suggested a green city sign be placed until another sign is available to place. • Asked when the code change for storage in public yards would go into effect and was told July 20. • Asked if spraying for dandelions was being performed and it was explained where the spraying had been done and it was also noted that areas were not sprayed in front of businesses who take care of their own lawns. Bannock -- Welcomed Craig Frazer -- Welcomed Craig • Reported he would not be at the July 5 meeting. • He will be attending the July 18 meeting, however reported he had submitted a letter of resignation from the council to Clerk Freas. He reported he would be moving to Phoenix, Arizona and the resignation would effective July 19. Frazer stated he had enjoyed his time on the council and decided to report his resignation at this time in hopes it may spur more people in the community to run for office. Williams -- Thanked Frazer, on behalf of the city for his time on council and added it had been a pleasure serving with him and would miss his wise and astute observations of city government. EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT The meeting adjourned at approximately 10:51 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk