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HomeMy WebLinkAbout2001-07-05 Council MinutesAGENDA KENAI CITY COUNCIL -REGULAR MEETING JULY 59 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us COUNCIL STAFF MEETING -- 6:00 P.M. ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: PUBLIC HEARINGS 1. Ordinance No. 1920-2001 -- Increasing Estimated Revenues and Appropriations by $21,000 in the Airport Land System Special Revenue Fund, the General Fund and the Bridge Access/ Frontage Water Main Capital Projects Fund. 2. Ordinance No. 1921-2001 -- Increasing Estimated Revenues and Appropriations by $23,740 in the General Fund and Multipurpose Capital Project Fund for Additional Insulation. a. Motion for Introduction b. Motion for Second Reading (Requires a Unanimous Vote) C. Motion for Adoption d. Consideration of Substitute: Substitute Ordinance No. 1921-2001 -- Increasing Estimated Revenues and Appropriations by $43,508 in the General Fund and Multipurpose Capital Project Fund for Sub -Floor Heating. 3. Resolution No. 2001-49 -- Transferring $14,836 to the General Fund City Manager Department From Contingency to Meet City Manager Contract Terms. 4. Resolution No. 2001-50 -- Including the Position of City Manager in the Public Employees Retirement System (PERS) Effective July 16, 2001. -1- 5. Resolution No. 2001-51 -- Awarding the Bid to Miller Sheet Metal and Heating, inc. for Kenai Senior Center Commercial Kitchen Hood Installation- 2 00 1 for the Total Amount of $20,378. 6. Resolution No. 2001-52 -- Awarding a Professional Services Contract for Engineering Design and Inspection on the Project Entitled Bridge Access/Frontage Road Water Main-2001 to McLane Consulting Group for the Not -To -Exceed Amount of $19,903. 7. Resolution No. 2001-53 -- In Support of Federal Funding for a Neighborhood Health Center for the Central Kenai Peninsula. ITEM D: COMMISSION/ COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8v Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention 8. Visitors Bureau Board C. Alaska Municipal League Report 1. *Regular Meeting of June 20, 2001. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager -2- ITEM J: DISCUSSION 1. Citizens (live minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT -3- KENAI CITY COUNCIL - REGULAR MEETING JULY 5 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: Z Z www. ci.kenai. ak.us MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:01 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2, ROLL CALL Roll was taken by the City Clerk. Present were: Frazer, Williams, Bookey, Swarner, Moore, Porter and Bannock. A-3. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: SUBSTITUTE: H-1, Payments Over $2,500 Which Need Council Approval MOTION: Councilwoman Swarner MOVED to approve the payments over $2,500 with Substitute H-1 and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. A-4. CONSENT AGENDA There were no changes to the consent agenda. MOTION: Councilwoman Swarner MOVED to approve the purchase orders exceeding $2,500 and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENTS -- None. ITEM C: PUBLIC HEARINGS KENAI CITY COUNCIL MEETING MINUTES JULY 5, 2001 PAGE 2 C-1. Ordinance No. 1920-2001 -- Increasing Estimated Revenues and Appropriations by $21,000 in the Airport Land System Special Revenue Fund, the General Fund and the Bridge Access/Frontage Water Main Capital Projects Fund. MOTION: Councilwoman Swarner MOVED to adopt Ordinance No. 1920-2001 and Councilman Bookey SECONDED the motion. There were no public or council comments. VOTE: Frazer: Yes Williams: Yes Booke Yes Swarner: Yes Moore: Yes Porter: Yes Bannock: JYes MOTION PASSED UNANIMOUSLY. C-2. Ordinance No. 1921-2001 -- Increasing Estimated Revenues and Appropriations by $23,740 in the General Fund and Multipurpose Capital Project Fund for Additional Insulation. C-2a. Motion for Introduction MOTION: Councilman Moore MOVED to introduce Ordinance No. 1921-2001 and Councilman Frazer SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-2b. Motion for Second Reading MOTION: Councilwoman Swarner MOVED to hear the second reading of Ordinance No. 1921- j 2001 and requested UNANIMOUS CONSENT. Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES JULY 51 2001 PAGE 3 C-2c. Motion for Adoption MOTION: Councilman Moore MOVED for adoption of Ordinance No. 1921-2001 and Councilman Frazer SECONDED the motion. There were no public comments. Swarner expressed her support for the addition of the extra insulation at the cost of $23,740 for better insurance no ice will build up under the floor and urged council's approval of Ordinance No. 1921-2001. She noted she would not support the substitute to add sub -floor heating. Councilman Bookey stated he would not support the additional $43,508 as noted in the substitute ordinance as the project began as a $750,000 project and the cost had grown to over $2.5 million. He added, he did not think the facility would be used for anything that would allow it to be closed in and it was represented to the public the facility would be multipurpose. Bookey asked what the additional insulation would offer. Ross reported administration had been advised that the ice season information given to the architect and engineer had been designed into the facility (six to seven months of ice use). The consultants noted the current design could take ice to eight months, but the additional two inches of insulation would be a guarantee the ice could be used to eight months without concern of ice build-up under the floor. Ross added, the under -slab heating system (using the excess waste heat from the generating system) would allow the capability of a year-round system of ice. He referred to his memorandum which was included in the packet and discussed the alternatives. Bookey asked if the ice build-up would be from ground water, surface water, etc. Public Works Manager La Shot explained the ice build-up should not be a problem until an ice lens would reach the water table. As long as the water from the roof is kept from seeping around the building, there should not be a problem. Williams stated he understood that if there was continuous refrigeration over a long period of time, the ice lens could be pulled in and cause build-up. La Shot stated the soils there should drain well and the concern was for the water table at its depth of eight feet. Bookey stated he understood the facility was built on unsusceptible frost material and there shouldn't be any moisture held in the soils to cause these types of problems. If everything was done correctly and the city was not planning to enclose the building, etc., he was not sure the additional insulation was needed. La Shot explained, if there is no water present, there should not be any expansion in the soils based on six to KENAI CITY COUNCIL MEETING MINUTES JULY 5, 2001 PAGE 4 seven months of ice refrigeration. With the added insulation, the facility could have ice eight months without concern of heaving. Councilman Frazer stated he had supported the project since he came on council and thought it would be foolish if the additional insulation was not added to insure protection from frost heaves. He added, he wouldn't support the sub -floor heating as he believed the facility should continue to be available for multipurpose use. Councilman Bannock questioned how the temperature sensors would affect the project as he felt including additional sensors could warn of an ice build-up problem and the additional insulation would not be needed. La Shot explained the sensors monitor the temperature of the soil under the slab. If a problem should occur, the schedule of the ice use would need to be adjusted. Moore stated his concern that the ice may have to be taken out due to ice build up if it is a particularly cold time in the winter. La Shot stated the addition of the insulation, etc. assumes the refrigeration and rink, whether nature or refrigeration, is six or seven months of ice. Williams stated he initially thought council should consider placing the coils for the sub -floor heating for future needs of longer periods of ice, i.e. Arctic Winter Games, etc. However, he believed at this time council should support the placement of the additional insulation and add more sensors (6). Bookey stated the public was clear of what they wanted for the .facility and the facility is more than what they thought it would be. He added, he supported the addition of refrigeration but didn't think the facility should go to year-round ice capabilities. Future needs may warrant building a year-round facility in 20 years, but not at this time. Bannock expressed concerns that when they first were discussing the addition . of refrigeration it was because there was not enough cold temperatures and the desire was to insure ice. Now they were concerned whether the weather would be too cold. He suggested the refrigeration could be turned off if the sensors indicate an ice lens is forming. Bannock stated he would support the recommendation of administration as outlined in the memorandum included in the packet. VOTE: Frazer: Yes Williams: Yes Booke No Swarner: Yes Moore: Yes Porter: Yes Bannock: No MOTION PASSED. KENAI CITY COUNCIL MEETING MINUTES JULY 5 2001 PAGE 5 C-3., Resolution No. 2001-49 -- Transferring $14,836 to the General Fund City Manager Department From Contingency to Meet City Manager Contract Terms. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-49 and requested UNANIMOUS CONSENT. Councilman Moore SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. C-4. Resolution No. 2001-50 -- Including the Position of City Manager in the Public Employees Retirement System (PERS) Effective July 16, 2001. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-50 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-5. Resolution No. 2001-51 -- Awarding the Bid to Miller Sheet Metal and Heating, Inc. for Kenai Senior Center Commercial Kitchen Hood Installation- 200 1 for the Total Amount of $20,378. MOTION: Councilwoman Porter MOVED for approval of Resolution No. 2001-51 and requested UNANIMOUS CONSENT. Councilman Frazer SECONDED the motion. There were no public comments. City Manager Ross noted, the placement of the new hood would eliminate the problems with exhaust, heat and fire extinguishers. Swarner requested administration to investigate the ceiling leak where the newer and older portions of the dining room join. Bookey also requested placement of emergency lights in the restrooms at the Center be considered as a problem arose during a power outage. KENAI CITY COUNCIL MEETING MINUTES JULY 5, 2001 PAGE 6 VOTE: There were no objections. SO ORDERED. C-6. Resolution No. 2001-52 -- Awarding a Professional Services Contract for Engineering Design and Inspection on the Project Entitled Bridge Access/Frontage Road Water Main-2001 to McLane Consulting Group for the Not -To -Exceed Amount of $19,903. MOTION: Councilman Frazer MOVED for approval of Resolution No. 2001-52 and Councilman Bannock SECONDED the motion. There were no public comments. It was noted McLane had not consulted on a city project since the Inlet Woods Subdivision development. However, people who had worked on that project were no longer with the company. Bookey called for the question. VOTE: Frazer: Yes Williams: Yes Booke Yes Swarner: Yes Moore: Yes Porter: Yes Bannock: Yes MOTION PASSED UNANIMOUSLY. Williams explained he believed the council's vote reflected its desire to move ahead and look at what best represents the interest of the city. C-7. Resolution No. 2001-53 -- In Support of Federal Funding for a Neighborhood Health Center for the Central Kenai Peninsula. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-53 and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES DULY 5, 2001 PAGE 7 ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging -- Councilwoman Porter noted the unapproved minutes of the June 14, 2001 meeting were included in the packet. She also reported the Senior Center's pie booth at the July 4th event was very successful. D-2. Airport Commission -- Commissioner Knackstedt reported the B-17 and B-24 visit was successful. He also reported briefly on the plans for the First Annual Airport Fair. D-3. Harbor Commission -- Councilman Bookey reported the next meeting was scheduled for Monday, July 9. He noted there would be three seats available on the Commission and requested the availabilities be advertised on the city's website. Clerk Freas reported an application had been received from Gary Foster. Williams noted he had reviewed the application and recommended he be appointed to the Commission. There were no objections from council. D-4. Library Commission -- Commissioner Peters reported a meeting was held on July 3 at which the Commission further discussed the proposed addition. He noted a list of priorities was determined and he would be meeting with Public Works Manager La Shot to discuss the project. D-5. Parks & Recreation Commission -- No report. D-6. Planning & Zoning Commission -- Councilman Bannock reviewed actions taken at the June 27 meeting, noting the plat for the Youth Detention Facility was approved, as well as an encroachment permit and variance. He requested an update of Inlet Woods lot sales. Ross reported the 53 lots were pending closure of sale and HEA had not yet forwarded information the buyer (Hall) needed to proceed in the manner he wanted to proceed. Hall is considering bonding as an alternative. In regard to the sale of the front lots, no counter offer had been received from Hall, however he was advised the city would be instructing the surveyor to go forward with the lot consolidation council previously approved. Ross added, he would pass on a recommendation of price (applied to a lesser number of lots than the full 62) to City Manager Snow which she may want to recommend to council. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee -- Councilwoman Swarner reported the next meeting would be held on Tuesday, July 10, 2001 at 7:00 p.m. D-7b. Kenai Convention & Visitors Bureau Board -- Ross reported Executive Director Tarr was scheduled to present their year-end report at the council's July 18 meeting. KENAI CITY COUNCIL MEETING MINUTES DULY 512001 PAGE 8 D-?c. Alaska Municipal League Report -- Williams reported he would be attending the August Alaska Conference of Mayors meeting in Wasilla. TTFM F- MTNTTTF.q E-1. Regular Meeting of June 20, 2001 -- Approved by consent agenda. ITEM F: CORRESPONDENCE -- None. ITEM G: OLD BUSINESS -- None. ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: � Councilwoman Swarner MOVED to approve the payments over $2,500 using Substitute H-1 and Councilman Bookey SECONDED the motion. Noting the payment to the Phase I LLC on the payment list, Moore asked if $400,000 had been budgeted for the buyout. Finance Director Semmens answered, yes, it had been. He added, the amount included on the list would pay off the LLC's loan and the closeout costs would be approximately an additional $20,000. VOTE: There were no objections. SO ORDERED, H-2. Purchase Orders Exceeding $2,500 MOTION: Councilwoman Swarner MOVED to approve the purchase orders exceeding $2,500 and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. ITEM I: ADMINISTRATION REPORTS Mayor -- Mayor Williams noted the following items: • The 6/21/01 DCED letter indicating the FY02 State Revenue Sharing Program Notice of Entitlement included in the packet. KENAI CITY COUNCIL MEETING MINUTES DULY 5, 2001 PAGE 9 • The Denali Commission letter (included in the packet) indicating a copy of their Community Strategic Plan Guide and Form and Alaska Directory for Rural Resources had been forwarded to the city and available in the Clerk's Office. • The 6 / 26 / 01 letter from Kevin Waring which indicated he would be attending the Council's July 18 meeting and giving an. overview of what would be taking place during the collection of information and development of the City's Comprehensive Plan update. Council briefly discussed the possibility of holding a work session after hearing Mr. Waring's comments. Williams requested copies of the current Comprehensive Plan be distributed to council for their review. • Williams requested a determination from council for the record that Councilman Frazer's resigned seat on council would be left unfilled until the October election. MOTION: Councilwoman Porter MOVED to not fill the seat for Councilman Frazer at this time and allow it to be filled at the General Election. Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. • Williams reported he met with members of the Kenaitze Indian Tribe administration to discuss their options for further development of their health center. He noted they had several options, i.e. enlarging their current location, move to another established location (old Fred Braun store or Benco Building) or move to a new location and establish a new facility. Williams suggested a potential location might be on Marathon Road (five acres) across from the location of the new Youth Detention facility and that council may be interested in doing a partnership with KIT. KIT would like council to give the property and he noted a review of the Tribe's tax status would be required first. Williams added, he also suggested council may consider a partnership that could include some cash to offset some costs of development or partnering and offering the land. Williams continued, if the viability moves further along, he also suggested the development of the road from Marathon through to Airport Way be investigated. Williams asked if it would be possible to get money from FAA to build the road and Ross noted that it may be possible to develop infrastructure that is later reflected in the appraisal of the land. He added, when the land is purchased, the airport would recover the costs of the property and the infrastructure installed. Williams stated he indicated he would bring the questions to council for their consideration and ask if they would be interested in continuing the discussions and get administration involved as to the direction KIT was planning to move. He added, he would need to forward some indication to KIT by the end of the month. Williams l KENAI CITY COUNCIL MEETING MINUTES DULY 51 2001 PAGE 10 noted, KIT is interested in the Marathon Road location as they plan to offer services to the Youth Detention Facility. Bookey stated he had no objection in exploring the idea and agreed information would be needed about their tax status, costs, return to the community, etc. prior to going forward. Swarner stated she had no objections in continuing the discussion, but wanted to know the worth of the land and suggested that since the project would entail development of airport lands, the matter be brought to the Airport Commission for their review. Ross noted the appraisal for the land to be used for the Youth Detention Facility was due in the next few weeks and it would give some idea as to the worth of the property KIT is interested in developing. • Requested future needs of water/ sewer be included in the Comprehensive Plan review and update. He noted, with the reapportionment and change in representation of Kenai and Soldotna, mutual projects will need to be considered. One of those may be a unified water utility outside of Kenai and Soldotna's water/ sewer systems that could serve the east side of Kenai and Ridgeway. Williams added, this would be a unified system that neither of the cities' councils would oversee. Swarner suggested grant restrictions of completed water/sewer lines be investigated prior to consideration. Bookey stated he did not think a lot of time should be taken in investigating the possibility as he did not believe the city should give up anything and should maintain its own water/sewer system. I-2. City Manager • Noted there was memoranda included in the packet updating several projects and items of interest. • The last of the golf course lots were sold. • Spoke with State Parks on some transition matters and also learned money was placed in the state budget to purchase ten acres, however they were now considering negotiating for four lots above Cunningham Park on the downriver side for development. Ross noted, he would have the State Parks representative meet with Parks & Recreation Director Frates and then present their plan to the Parks & Recreation Commission. • Thanked council and administration for the reception held for him earlier in the evening. Ross added, he enjoyed working with council and to the degree of their success, it was because of the efforts of the council and department heads. Ross noted council had hired an experienced city manager (Snow), he felt there should be a smooth transition, and he enjoyed working with council and the citizens of the community. I-3. Attorney -- No report KENAI CITY COUNCIL MEETING MINUTES DULY 51 2001 PAGE 11 I-4. City Clerk -- No report I-5. Finance Director -- No report I-6. Public Works Managers -- No reports I-7. Airport Manager -- No report ITEM J: DISCUSSION J-1. Citizens Harold Ward -- Suggested the Air Fair include the airport in Seldovia on their list of airports to visit and added, he thought the city had been fortunate to have the outstanding group of city managers and administration it has. Jay Barrett -- Stated he had covered a number of city managers all over the state in his time as a news reporter and he felt the city was loosing a good manager. J-2. Council Bookey -- Thanked Ross for his efforts as city manager. Swarner -- Noted the following items: • Thanked Ross. • Received several comments after the July 4 parade, i.e. thank -you for her vote for the hockey rink; a child missed the candy being thrown from the fire trucks; people appreciated the Parks & Recreation information and summer recreation program. • Asked why the storage rooms at the congregate housing are so hot and the thermostat is set at 85 degrees. Porter explained it had to do with the sprinkler system and a constant temperature needing to be maintained. Moore -- Thanked Ross and wished him good luck. Porter -- Noted the following items: • Offered to be the council's representative to the Parks & Recreation Commission. • The middle part of Municipal Park is totally unusable. Ross noted the work was ongoing in the Park and is on the priority park list. Bannock --- Noted the following items: • Had the opportunity to spend several days in Fairbanks and while there noticed the use their skateboard park received. He was skeptical at first but was now in support of the skateboard park to be developed at the Recreation Center. • Thanked Ross and noted Ross was recently presented with the "Service Above" award from the Rotary Club. KENAI CITY COUNCIL MEETING MINUTES JULY 5, 2001 PAGE 12 Frazer -- Thanked Ross and wished him well. Williams -- Noted the following: • Was impressed with the new fire truck. • Thanked Ross for his good work and was pleased he had the opportunity to work with him. EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT The meeting adjourned at approximately 8:41 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk APP,10VED BY COUNCIL �Aov