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HomeMy WebLinkAbout2001-07-18 Council MinutesAGENDA. KENAI CITY COUNCIL - REGULAR MEETING JULY 18, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / Zwww.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Kevin Waring/Kevin Waring Associates -- Comprehensive Plan Project Presentation. 2. Kathy Tarr -- Kenai Convention &Visitors Bureau/Report to the Community 3. Michelle Glaves -- Kenai Peninsula Boys &Girls Club Auction/Use of Recreation Center. ITEM C: PUBLIC HEARINGS 1. Resolution No. 2001-54 -- Transferring $11,280 in the Terminal Enterprise Fund for a Janitorial Contract. 2. Resolution No. 2001-55 -- Awarding the Bid to American Ramp Co. for Kenai Skateboard Park Equipment-2001 for the Total Amount of $231469. 3. Resolution No. 2001-56 -- Awarding a Janitorial Contract for the Kenai Municipal Airport to Peninsula Janitorial for the Period August 1, 2001 Through June 30, 2002. 4. Resolution No. 2001-57 -- Extending the Banking Services Agreement with Wells Fargo for One Year. 5. Resolution No. 2001-58 -- Awarding a Contract for Professional Services on the Project Entitled, "Kenai Airport Taxiway/ Ramp Construction" to Wince-Corthell-Bryson for the Not -to -Exceed Amount of $25,000. ITEM D: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention 8. Visitors Bureau Board C. Alaska Municipal League Report TTRM V.- MTNTTTTi'C 1. *Regular Meeting of July 5, 2001. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS t ) ITEM H• NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. * 1922-2001 -- Increasing Estimated Revenues and Appropriations by $1,000 in the General Fund Fire Department for a Donation from Unocal Oil 8. Gas and the Kenai Fire Fighters Association to Purchase Equipment. 4. Approval -- Assignments of Shore Fishery Lease/Tracts 5 8v 6, Shore Fishery Plat No. 71 from Frank Canady to Randale Canady. 5. Approval -- Assignment of Lease for Security Purposes/Lot 6A, Block 1, Gusty Sub. No. 4 -- Pingo Properties, Inc. and Geoffrey M. Graves, to First National Bank of Anchorage. 6. Approval -- Modification of FAA Lease/Change of Location for Direction Finder (DF) Antenna from Main Street Loop to Adjacent of the FAA Glide Slope/Runway Visual Range Instruments. ITEM I: ADMINISTRATION REPORTS � 1. Mayor 2. City Manager } 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING JULY 18 , 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: Z /www.ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING MINUTES ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:02 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Williams, Bookey, Swarner, Moore, Porter, Bannock and Frazer. A-3, AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: REMOVE: C-5, Resolution No. 2001-58 -- Awarding a Contract for Professional Services on the Project Entitled, "Kenai Airport Taxiway/ Ramp Construction" to Wince-Corthell-Bryson for the Not -to -Exceed Amount of $25,000. MOTION: Councilwoman Swarner MOVED to approve the agenda with Resolution No. 2001-58 removed and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, A-4. CONSENT AGENDA There were no changes to the consent agenda. MOTION: Councilwoman Swarner MOVED for approval of the consent agenda as presented. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING JULY 18, 2001 PAGE 2 ITEM B: SCHEDULED PUBLIC COMMENTS B-1. Kevin Waring/Kevin Waring Associates -- Comprehensive Plan Project Presentation. Kevin Waring -- Explained he is the prime contractor selection to prepare the city's comprehensive plan update which would be done to address land use priorities and make recommendations for community improvements to implement over the next 20 years. He added, the company's role will be to apply their planning knowledge to the issues arising in the process and be sure the plan is sound and designed to fit the environment, identify improvements, needs, priorities, etc. and be done in a framework provided by the citizens and planning commissions. He noted, it will be best to have broad public support of the plan. Waring explained the work would be done in three phases: 1) data collection, analysis and preparation of a background report; 2) hold a day -long strategic planning workshop (planned for October), including a broad invitation list and perhaps use a facilitator; and, 3) during the winter prepare a series of draft plans for local review, making presentations at local meetings. After those phases are completed, they will continue on to make a recommended land -use plan. Waring added, their goal was to have a Planning & Zoning Commission -approved draft plan by the end of next May which would then be forwarded to council and Borough Assembly for review and approval. A brief discussion followed during which it was suggested the strategic planning workshop be held after the October election and to forward a copy of the economic forum notes to Waring for his information. B-2. Kathy Tarr -- Kenai Convention & Visitors Bureau/Report to the Community Tarr reviewed activities of the Bureau for year 2000, referring to the information included in the report distributed with the council's packets. She noted it was their eighth year of operation; the Alaska 2000 Celebration of Wildlife Art was the highlight of 2000; they rebuilt their website; received confirmation Worldwide Country Tours would include Kenai on their route; their mailing increased by 70%; the Center received a $6,000 grant for the purchase of a laptop computer to be used for presentations and exhibit recording keeping, etc. Tarr explained, during the next year they would be going through a strategic planning process to establish the community's art and music needs and will want to discuss new art acquisition with the city. She also suggested the city produce a new KENAI CITY COUNCIL MEETING � JULY 18, 2001 PAGE 3 brochure/visitors guide for mailings and general distribution. There was agreement from several of the council that a new brochure needed to be developed. Debra Harris -- Reported she chairs the State Board for the Alaska Alliance for Art Education which is primarily funded through the Kennedy Center. Their major project is the art institute at Peninsula College and they are looking for additional support from the State Arts Council. She noted, the Alliance was now working on a survey for the Kennedy Center to evaluate (working with the school district and community) arts education in the community. It was suggested questions regarding arts and quality of life could be incorporated into the next city opinion survey. B-3. Michelle Glaves -- Kenai Peninsula Boys 8v Girls Club Auction/Use of Recreation Center. Referred to a letter included in the packet and explained the location arrangements they had made for their dinner and auction was no longer available and they were seeking out another location. They requested the use of the Recreation Center and noted they serve alcohol with their dinner, etc. It was noted the Recreation Center has a drug -and -alcohol free policy and other facilities were suggested for the Club to contact. There was no council support for holding the Boys & Girls Club dinner and auction at the Recreation Center. ITEM C: PUBLIC HEARINGS C-1. Resolution No. 2001-54 -- Transferring $11,280 in the Terminal Enterprise Fund for a Janitorial Contract. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-54 and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-2. Resolution No. 2001-55 -- Awarding the Bid to American Ramp Co. for Kenai Skateboard Park Equipment-2001 for the Total Amount of $23,469. KENAI CITY COUNCIL MEETING JULY 18, 2001 PAGE 4 MOTION: Councilman Frazer MOVED for approval of Resolution No. 2001-55 and requested UNANIMOUS CONSENT. Councilman Moore SECONDED the motion. There were no public comments. Councilwoman Porter asked when the equipment would be installed and Parks & Recreation Director Frates explained the equipment should be delivered by August 15 if the purchase order is approved later in the meeting. Councilman Frazer commented this was a small amount of money that will make a large group of people happy. Williams thanked Frazer for his persistence in working the project through the process. VOTE: There were no objections. SO ORDERED, C-3. Resolution No. 2001-56 -- Awarding a Janitorial Contract for the Kenai Municipal Airport to Peninsula Janitorial for the Period August 1, 2001 Through June 30, 2002. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-56 and requested UNANIMOUS CONSENT. Councilman Frazer SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. C-4. Resolution No. 2001-57 -- Extending the Banking Services Agreement with Wells Fargo for One Year. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-57 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no public comments. Finance Director Semmens explained through negotiations with Wells Fargo, the agreement would be the same as it had been with National Bank of Alaska (NBA) prior to Wells Fargo taking over NBA. Semmens added, this is the last year of a two annual extensions. Next year a request for proposals will be extended and a new agreement developed. � KENAI CITY COUNCIL MEETING DULY 18, 2001 PAGE 5 VOTE: There were no objections. SO ORDERED. C-5. Resolution No. 2001-58 -- Awarding a Contract for Professional Services on the Project Entitled, "Kenai Airport Taxiway/ Ramp Construction" to Wince- Corthell- Bryson for the Not -to -Exceed Amount of $25,000. Removed from the agenda. ITEM D: COMMISSION / COMMITTEE REPORTS D-1. Council on Aging -- No report. D-2. Airport Commission -- Swarner reported a meeting was scheduled for July 17, however there was no quorum and the meeting was cancelled. Swarner reported on the following: • Referring to the attendance report included in the packet of all commissioners, Swarner noted Commissioner Sean O'Reilly had attended only two meetings during the calendar year and she requested he be replaced. Applications were included in the packet and Swarner recommended both Jed Watkins (a city resident) and Jason Elson (a non-resident) . It was also noted the municipal code allows the Airport Commission to have non-resident members. • The First Annual Air Fair was scheduled for July 28 and help was still needed. Volunteers could contact the airport manager or commission chair. • A blood drive would be held at the airport on July 25 and 26. Councilwoman Porter noted she believed the airport was looking the best it had for a long time and congratulated Cronkhite for her efforts. Discussion followed in regard to the appointment to the Commission. With council's recommendation, Mayor Williams appointed Jason Elson to the Commission. Williams requested a thank -you letter be sent to O'Reilly and remind him that if his work schedule changes, council would like him to reapply for appointment. D-3. Harbor Commission -- Councilman Bookey reported the following: • The minutes of the July 9 meeting were included in the packet. • The Commission discussed the Orson Smith study regarding erosion of the bluff and found it very interesting and felt its findings should calm the fears of the regulatory groups in regard to the project. • Discussed a Special Use Permit for R&J Seafoods for boat storage. The Commission's motion was to recommend the approval of the permit, but have the applicant leave fencing and lighting they will be installing at the end of the lease term. KENAI CITY COUNCIL MEETING JULY 18 2001 PAGE 6 It was noted the applicant had been informed of the Commission's recommendation but had not yet decided whether they would go forward with the permit. • A report was given in regard to the dip net activity. • Gary Foster attended the meeting after his appointment at the last council meeting. • K.T. Peters' letter of resignation was included in the packet. • The Commission membership was still two members short. Williams noted the Harbor Commission would be getting more involved with the coastal trail project and announced the Senate Appropriations Committee approved and included the $500,000 for the engineering of the project in its bill. The funds were expected to be available by December. He encouraged council and the Commission to seek out two strong representatives in this regard. Williams requested a thank -you letter be sent to Peters. D-4, Library Commission -- Councilman Moore reported the next meeting would be held on August 7. D-5. Parks & Recreation Commission -- Councilman Frazer reported there was no quorum for the July 5 meeting. Due to Frazer's resignation from council, Councilwoman Porter was appointed as the council liaison to the Commission. Porter noted her daughter was a member of the Commission and the Mayor found no conflict. D-6. Planning & Zoning Commission -- Councilman Bannock reported a Conditional Use Permit for a guide service on Angler Drive was approved at the Commission's meeting of July 11. D-7., Miscellaneous Commissions and Committees D-7a. Beautification Committee -- Councilwoman Swarner reported the following: • Minutes of the July 10 meeting were included in the packet. • The Committee discussed a request made by the family of Helen Turnage to place a rock memorial at Memorial Park in the area of the new sidewalks to the left of the flags. The matter will go to the Parks & Recreation Commission prior to coming to council for consideration. Swarner asked council, while studying the matter, to consider the placement of the All -America Homesteaders Memorial rock requested to be placed by Jim Spracher, protection of the sidewalks, etc. D-7b. Kenai Convention & Visitors Bureau Board -- No report. D-7c. Alaska Municipal League Report -- Williams reported he planned to attend the ACOM meeting August 16-17 in Wasilla. KENAI CITY COUNCIL MEETING JULY 18 2001 PAGE 7 Williams also requested council approve the appointment of City Manager Snow as the city's representative to the Kenai River Special Management Area Board and the Kenai Chamber of Commerce Board, replacing Rick Ross. There were no objections from council. ITEM F! MTNTTTIPq E-1. Regular Meeting of July 5, 2001 -- Approved by consent agenda. ITEM F: CORRESPONDENCE -- None. ITEM G: OLD BUSINESS -- None. ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Swarner MOVED to pay the bills and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, H-2, Purchase Orders Exceeding $2,500 MOTION: Councilwoman Swarner MOVED to approve the purchase orders exceeding $2,500 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED, H-3, Ordinance No. 1922-2001 -- Increasing Estimated Revenues and Appropriations by $1,000 in the General Fund Fire Department for a Donation from Unocal Oil & Gas and the Kenai Fire Fighters Association to Purchase Equipment. Introduced by consent agenda. H-4. Approval -- Assignments of Shore Fishery Lease/Tracts 5 & 6, Shore Fishery Plat No. 71 from Frank Canady to Randale Canady. Attorney Graves reported administration had no objections to the assignment. MOTION: KENAI CITY COUNCIL MEETING JULY 18, 2001 PAGE 8 Councilwoman Porter MOVED to approve the assignment of Shore Fishery Lease, Tracts 5 8. 6, Shore Fishery Plat No. 71 from Frank Canady to Randale Canady. Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT, Councilman Moore noted Randale Canady is his brother-in-law, but he had no financial interest in the lease. Mayor Williams found no conflict. There were no public comments. VOTE: There were no objections. SO ORDERED, H-5. Approval -- Assignment of Lease for Security Purposes/ Lot 6A, Block 1, Gusty Sub. No. 4 -- Pingo Properties, Inc. and Geoffrey M. Graves, to First National Bank of Anchorage. MOTION: Councilwoman Porter MOVED for approval of the Assignment of Lease for Security Purposes/ Lot 6A, Block 1, Gusty Sub. No. 4, Pingo Properties, Inc. and Geoffrey M . Graves, to First National Bank of Anchorage. Councilman Bookey SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. H-6. Approval -- Modification of FAA Lease/Change of Location for Direction Finder (DF) Antenna from Main Street Loop to Adjacent of the FAA Glide Slope/Runway Visual Range Instruments. Airport Manager Cronkhite explained it had been suggested in the past that with the removal of the antenna from its present location, that property might be used for expansion of the new Public Health Facility. She added, approving the modification of the lease would allow the FAA to relocate the antenna which would fit well with the Master Plan, any extensions to the runway, etc. She noted, the actual location site on the airport property could change in regard to any height concerns, etc. MOTION: Councilwoman Swarner MOVED to authorize the city manager to sign the modification of the FAA contract DTFA04-93-L-84019 adding property to facilitate relocation of the KENAI CITY COUNCIL MEETING � JULY 18, 2001 PAGE 9 DF to the area south of the glide slope. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, ITEM I: ADMINISTRATION REPORTS Mayor -- Mayor Williams reported the following: • Referred to the letter from DCED regarding FY02 Capital Project matching Grant award of $143,379 and requested a report of the fund balance for street improvements. • Noted the request from the City Clerk for names of Kenai residents who may be interested in serving on the Personnel Arbitration Board. • Noted he received an invitation to attend the satellite launch in Kodiak in August and was planning to attend. • He and City Manager Snow will meet with the Kenaitze Indian Tribe Tribal Council regarding the development of a health center. I-2. City Manager -- No report. I-3. Attorney -- No report. I-4. City Clerk -- Reminded council of the reception to welcome City Manager Snow to the community to be held at the Visitors Center on August 3 from 5:00 to 7:30 p.m. Council clarified they wanted notices sent to the commission and committee members and an advertisement to invite the community placed in the newspaper. I-5. Finance Director -- Finance Director Semmens referred to his July Investment Report included in the packet. A short discussion followed in regard to portfolio values, bond maturities, effects of interest rates to the city's portfolio, etc. I-6. Public Works Managers -- No reports. I-7. Airport Manager -- Councilwoman Porter requested trees and/or shrubs be considered for placement at the PRISM building. ITEM J: DISCUSSION J-1. Citizens Bob Peters -- Thanked Councilman Frazer for his service to the community and welcomed City Manager Snow. He noted he was encouraged the funding for engineering of the bluff restoration would be awarded and added he had heard a radio announcement that Senator Stevens would be hosting a group traveling to Alaska to see the effects of bluff erosion to local communities. KENAI CITY COUNCIL MEETING JULY 182 2001 PAGE 10 J-2, Council Bookey -- Thanked Councilman Frazer for his service, wished him luck, and asked him to keep in touch. Swarner -- Thanked Frazer and welcomed City Manager Snow. Swarner requested a truck loaded with garbage and parked in the vicinity of Louie's be investigated. Moore -- Thanked Frazer and wished him good luck. Moore also welcomed City Manager Snow. Porter -- Councilwoman Porter noted the following: • Welcomed Snow and thanked Frazer for his service. • A code change would become effective on July 20 and asked if the city was ready to enforce it. Attorney Graves reported he had met with Snow and Kebschull to review the change and were ready to enforce it. • Asked if Jim's Towing was in compliance with the code and Graves explained they were one of two places with issues in regard to the code. Letters had been sent out to inform them of the problems. • Requested the Police Department area landscaping be updated more like the Fire Department side of the building. • Asked about the progress in cleaning up at Municipal Park. Parks 8v Recreation Director Frates reported the brushing out had been completed and he had been in contact with the Forestry firefighters who were aiding in the work. He noted, they would be back in the area and would be working at the Kenai Middle School, the Challenger Center and Municipal Park. Porter asked consideration be given to using another arrangement that would get the work done during this year. • . Requested the Clerk explore opportunities to update the city's logo on its letterhead, etc. Swarner and Bookey stated they were not in favor of changing the g g logo. Bannock -- Bannock noted the following: • Welcomed City Manager Snow. • Reported he had made several trips to the beach to watch the dip netting and was impressed with the clean-up, lack of litter, etc. • Thanked Frazer for his service. Frazer -- Frazer noted the following: • Reported he spoke to several citizens in regard to the ordinance that would be taking effect and they had concerns it would not be enforced. He added, he hoped the enforcement would be carried through and made to work. 0 Welcomed City Manager Snow. KENAI CITY COUNCIL MEETING i JULY 18 2001 PAGE 11 • Reported the Kenai Golf Tournament would be held on August 16-19. He noted it was growing each year and should be very good for the community. Williams -- Williams noted the following: • Welcomed City Manager Snow. • He received an invitation to the Atigan, Inc. picnic and invited Snow to attend with him. EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT The meeting adjourned at approximately 9:39 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk