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HomeMy WebLinkAbout2001-10-03 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING OCTOBER 3, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / Z www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Borough Assembly President Tim Navarre -- KPB Ordinance No. 2001- 29, Amending KPB 2.40 Regarding Planning Commission Membership and Apportionment. ITEM C: PUBLIC HEARINGS 1. Resolution No. 2001-73 -- Adopting an Alternative Allocation Method for the FY01 Shared Fisheries Business Tax Program and Certifying That This Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in Cook Inlet. 2. Resolution No. 2001-74 -- Transferring $3,600 From General Fund Contingency to the Parks Department for Brush Clearing. 3. Resolution No. 2001-75 -- Awarding the Bid to Pacific Detroit Diesel for a Public Safety Building Standby Generator - 2001 for the Total Amount of $20,460.00. 4. Resolution No. 2001-76 -- Prioritizing Capital Projects in the Community for Submission to the State of Alaska for FY 2003 Funding Under the Capital Project Matching Grant Program (AS 37.06). 5. Resolution No. 2001-77 -- Supporting Capital Improvement Projects in the Community for Submission to the State of Alaska for FY 04-06 Funding Under the State Transportation Improvement Program, STIR -1- 6. Resolution No. 2001-78 -- Awarding the Bid to Steve Rutherford Flooring for Kenai Senior Center Carpet Replacement - 2001 for the Total Amount of $20,247.00. ITEM D: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b . Kenai Convention & Visitors Bureau Board C. Alaska Municipal League Report ITEM E: MINUTES 1. *Regular Meeting of September 19, 2001. ITEM F: CORRESPONDENCE ITEM G: ' OLD BUSINESS ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1936-2001-- Finding that Certain City -Owned Airport Land, Identified as Tract A, Baron Park Kenai Youth Facility Addition, Located at the Marathon Road and HEA Access Road Intersection in Kenai, Is Not Required for a City Public Purpose But Is Needed for a Public Purpose for the State of Alaska. 4. *Ordinance No. 1937-2001 -- Increasing Estimated Revenues and Appropriations in the General Fund Land Department by $325,000 for Purchase of the Youth Detention Facility Property From the Airport Land System Special Revenue Fund. 5. *Ordinance No. 1938-2001 -- Amending the Land Use Table and Footnotes at KMC 14.22.010 to Provide Residential Uses in the Central Commercial Zones and to Allow Dormitories and Boarding Houses in Commercial Zones. 6. Approval -- Lease Application/Julie Latta -- Lot 8, Block 2 Cook Inlet Industrial Air Park. -2- i ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT -3- KENAI CITY COUNCIL - REGULAR MEETING OCTOBER 3, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING MINUTES ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:02 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Bannock, Williams, Bookey, Swarner, Moore and Porter. A-3. AGENDA APPROVAL Mayor Williams noted a letter included with the council's packets from McKay Properties suggesting an alternative property as a possible site for a boat ramp on the lower river. Councilman Bookey noted a great deal of that property is wetlands and probably wouldn't allow the usage that would be needed to accommodate the users. Williams also noted, McKay Properties is a real estate agent requesting a sole source purchase which could have ramifications. Williams requested administration to review the issue and report back to council. Mayor Williams requested the following changes to the agenda: POSTPONE: B-1, Tim Navarre -- Postpone until 10 / 17 / 01. SUBSTITUTE: C-2, Resolution No. 2201-74 -- Wording change: "Memorial" to "Municipal." ADD TO: C-5, Resolution No. 2001-77 -- Additional information describing the projects discussed in the resolution. MOTION: Councilwoman Swarner MOVED for approval of the agenda as amended and Councilman Moore SECONDED the motion. There were no objections. SO ORDERED, A-4. CONSENT AGENDA ) KENAI CITY COUNCIL MEETING OCTOBER 3, 2001 PAGE 2 MOTION: Councilwoman Swarner MOVED for approval of the consent agenda as presented and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, ITEM B: SCHEDULED PUBLIC COMMENTS B-1. Borough Assembly President Tim Navarre -- KPB Ordinance No. 2001- 29, Amending KPB 2.40 Regarding Planning Commission Membership and Apportionment. Postponed to October 17, 201. ITEM C: PUBLIC HEARINGS C-1. Resolution No. 2001-73 -- Adopting an Alternative Allocation Method for the FY01 Shared Fisheries Business Tax Program and Certifying That This Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in Cook Inlet. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-73 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no public comments. VOTE: There were no objections. SO ORDERED, C-2. Resolution No. 2001-74 -- Transferring $3,600 From General Fund Contingency to the Parks Department for Brush Clearing. MOTION: Councilwoman Porter MOVED for approval of Resolution No. 2001-74 (the substitute) and Councilwoman Swarner SECONDED the motion. There were no public comments. VOTE: There were no objections. SO ORDERED. \ KENAI CITY COUNCIL MEETING OCTOBER 3, 2001 PAGE 3 C-3. Resolution No. 2001-75 -- Awarding the Bid to Pacific Detroit Diesel for a Public Safety Building Standby Generator - 2001 for the Total Amount of $20,460.00. MOTION: Councilman Bookey MOVED for approval of Resolution No. 2001-75 and Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no public or council comments. VOTE: There were no objections. SO ORDERED. C-4, Resolution No. 2001-76 -- Prioritizing Capital Projects in the Community for Submission to the State of Alaska for FY 2003 Funding Under the Capital Project Matching Grant Program (AS 37.06) . MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2001-76 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no public comments. Concerns were noted the projects referred to in the resolution could be understood as the city's first priority rather than the coastal trail/ bluff restoration project. It was explained the resolution indicated the street improvement program as the area where council wants capital matching funds to go. It was also explained, Resolution No. 2001-77 indicated funds received from the State Capital Project Matching Grant Program would be used as the ten percent match for city street projects. Approximately $700,000 of awarded funds had been collected in the Street Improvement Program Fund for future use. VOTE: There were no objections. SO ORDERED, C-5. Resolution No. 2001-77 -- Supporting Capital Improvement Projects in the Community for Submission to the State of Alaska for FY 04-06 Funding Under the State Transportation Improvement Program, STIR MOTION: KENAI CITY COUNCIL MEETING OCTOBER 3, 2001 PAGE 4 Councilwoman Swarner MOVED for approval of Resolution No. 2001-77 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no public comments. Public Works Manager Kornelis explained the resolution listed city projects (other than the coastal trail) that have been in the STIP program for several years. It was learned more priority points could be received if more information was given and if city funds were added. Kornelis added, the coastal trail wasn't included because the one percent match would be $1 million. VOTE: There were no objections. SO ORDERED, C-6. Resolution No. 2001-78 -- Awarding the Bid to Steve Rutherford Flooring for Kenai Senior Center Carpet Replacement - 2001 for the Total Amount of $20,247.00. MOTION: Councilwoman Porter MOVED for approval of Resolution No. 2001-78 and Councilman Bookey SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED, ITEM D: COMMISSION/COMMITTEE REPORTS D-1. Council on Aging -- Porter reported the minutes of the last meeting were included in the packet. D-2. Airport Commission -- Swarner reported the unapproved minutes of the Commission's September meeting were included in the packet. She noted the Commission would be discussing the exodus of private planes from the airport at their next meeting due to concerns expressed by Councilwoman Porter. A brief discussion took place regarding the float plane basin and it was explained an expansion was in the CIP long-range plan for improvement monies which would require environmental studies. Vandalism concerns were discussed briefly and it was noted Airport Manager Cronkhite and Police Chief Morris had discussed security issues as well as at the KENAI CITY COUNCIL MEETING OCTOBER 3, 2001 PAGE 5 Airport Commission. Cronkhite reported federal funding is available for improving fences and gate systems which she would be doing for other security reasons, but would aid in the vandalism concerns. Williams noted comments in the minutes regarding the condition of equipment at the airport restaurant. Cronkhite reported the current lessee had some concerns, but others interested in the space did not have the same concerns. Administration had been discussing advertisement of the space and the process of bidding the facility. D-3. Harbor Commission -- Bookey noted the next meeting was scheduled for Monday, October 8, 2001. D-4, Library Commission -- Library Director Jankowska reported a meeting had been held on Tuesday, October 2 in which the Commission discussed changes in the library regulations which would be coming forward at the next council meeting. D-5. Parks & Recreation Commission -- Porter reported the next meeting was scheduled for October 4, 2001. D-6. Planning &Zoning Commission -- Porter reported she attended the meeting (minutes were included in the packet) for Bannock and reviewed the actions taken: • Two home occupation permits were approved for day cares (administration is checking non -permitted day cares within the city through the state's website). • Requested a resolution be brought forward for consideration to amend code requirements for the cost of a conditional use permit (costs for certified mailings are often not covered by the permit application costs). • Approval of a lease application for development of a lodge along Willow Street for Julie Latta. Williams requested administration review the grand total of revenue derived from the issuance of conditional use permits. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee -- Swarner reported the next meeting would be held on October 9 and requested one of the council members attend in her place. D-7b. Kenai Convention & Visitors Bureau Board -- Bookey reported a meeting was scheduled for October 17 and those interested in an appointment to the Board should contact the director. Williams reported a representative of EDA would be coming to Kenai in the near future and would be meeting with Williams and Snow to discuss availability of grant funds for projects, i.e. addition to the KCVC, coastal trail, library, etc. 1 KENAI CITY COUNCIL MEETING OCTOBER 3, 2001 PAGE 6 D-7c. Alaska Municipal League Report -- None. ITEM E: MINUTES E-1, Regular Meeting of September 19, 2001. Approved by consent agenda. ITEM F: CORRESPONDENCE -- None ITEM G: OLD BUSINESS -- None ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Swarner MOVED to pay the bills and Councilman Bookey SECONDED the motion. There were no obj ections. SO ORDERED. H-2, Purchase Orders Exceeding $2,500 MOTION: Councilwoman Swarner MOVED for approval of the purchase orders exceeding $2,500 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED. H-3, Ordinance No. 1936-2001-- Finding that Certain City -Owned Airport Land, Identified as Tract A, Baron Park Kenai Youth Facility Addition, Located at the Marathon Road and HEA Access Road Intersection in Kenai, Is Not Required for a City Public Purpose But Is Needed for a Public Purpose for the State of Alaska. Introduced by consent agenda. H-4. Ordinance No. 1937-2001 -- Increasing Estimated Revenues and Appropriations in the General Fund Land Department by $325,000 for Purchase of the Youth Detention Facility Property From the Airport Land System Special Revenue Fund. Introduced by consent agenda. KENAI CITY COUNCIL MEETING OCTOBER 3, 2001 PAGE 7 H-5. Ordinance No. 1938-2001 -- Amending the Land Use Table and Footnotes at KMC 14.22.010 to Provide Residential Uses in the Central Commercial Zones and to Allow Dormitories and Boarding Houses in Commercial Zones. Introduced by consent agenda. H-6. Approval -- Lease Application/Julie Latta -- Lot 8, Block 2 Cook Inlet Industrial Air Park. Snow referred to the memorandum included in the packet which explained the applicant's intention to remodel the building on property she was currently leasing and make it into a lodge. The applicant initiated the process to purchase the lot and wants to lease the adjoining lot (Lot 8, Block 2, CIIAP) for future expansion of the lodge. Snow noted the Planning & Zoning Commission determined the intended use complied with the zoning ordinance and Comprehensive Plan. MOTION: Councilwoman Porter MOVED for approval of the lease and Councilman Bookey SECONDED the motion. Latta was in the audience and explained her plan to develop a lodge with 25 rooms with the lease of the rear lot to be used for future expansion. VOTE: There were no objections. SO ORDERED, ITEM I: ADMINISTRATION REPORTS Mayor -- Williams reported the following: • Noted the Department of Community and Economic Development letter included in the packet regarding the 2001 Full Value Determination. There were no objections to the determination. • Requested the city to waive fees for permits the second phase of the Challenger Center. It was noted the building permit could be as much as $20,000. Bookey noted he had no objections as he believed the benefits of the facility outweighed the cost of the fees. MOTION: Councilman Moore MOVED to .waive the fees for the addition and Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING OCTOBER 3, 2001 PAGE 8 • Requested a joint work session with council, Harbor Commission and Planning 8, Zoning Commission as well as administration and members of the Petratrovich, Nottingham 8. Drage engineering firm to develop a strategy for the coastal trail project. He added, due to the importance of the project, he wanted to develop a structure to encourage a constant flow of information from the engineer to the administration, Commission, and council and suggested one of the members of the Commission be designated to report to council in addition to the council liaison. Williams requested Kornelis to discuss dates on which to hold the session with the Commission and the engineers. Discussion followed regarding the project and it was noted the permitting process was stopped in order for the engineers to respond to the questions raised from agencies, etc. The process would not begin again until the city decides to go forward. • Requested an informal reception be held on October 11 to celebrate the 20th anniversary of city hall and requested Porter and Swarner to assist the Clerk in planning the event. Council had no objections. I-2. City Manager -- Snow reported the following: • The Governor activated the Alaska National Guard to provide additional security at the state's airports, however the Kenai Municipal Airport was not required by the FAA to provide security and not eligible to receive Guard security. Snow explained, the city hired additional security personnel at the airport and since October 1, the airport was required to support security screening operations for ERA Aviation flights. Through discussions with FAA and the Governor's office, the city was requested to apply for additional security in the event smaller airports were opened up as part of the project. • The Parks 8, Outdoor Recreation's concept drawing of a new boat launch on the lower river, adjacent to Cunningham Park was received. The drawing and proposed project would be forwarded to the Harbor, Parks & Recreation and Planning & Zoning Commissions for review prior to coming to the council. It was requested a copy be hung in the council chambers for review during the anniversary reception. • She advised Mark Kuwada (Fish & Game) council tabled the resolution regarding the purchase of the proposed conservation easement from the city, the construction of a boardwalk and wildlife viewing platform, and construction of a new access road to the city boating facility. According to council's direction, she discussed the possibility of the city retaining two of the upper parcels and widening the 50' easement adjacent to the state right of way. She was informed by Kuwada, those possibilities had been previously considered and were rejected and they were again rejected. Kuwada explained he didn't feel the two parcels could be excluded as they were the entire reason for the conservation easement due to their being prime viewing areas. 1 A brief discussion followed where Snow explained the state would be purchasing a � conservation easement (which would include the three parcels of property, but the city , KENAI CITY COUNCIL MEETING OCTOBER 3, 2001 PAGE 9 would retain titles to the properties) for approximately $250,000 and those funds would be used to build the roadway access to the boating facility. The bird viewing platform would be built by Fish 8v Game with Exxon Valdez funds. Bookey stated he believed council should put a hold on the issue as he didn't want to give the rights to the properties away for $250,000 and the viewing platform as he believed the properties were much more valuable. I-3. Attorney -- Graves reported, in an effort to collect overdue traffic fines, his department attached 594 Permanent Fund Dividends with notices being mailed earlier in the week. He noted, they had received several telephone calls from the recipients of the letters and would know around the end of October as to how much money would be received back to the city from their efforts. I-4. City Clerk -- Reported the Canvass Board would meet on Tuesday, October 9 at 10:00 a.m. to count absentee by -mail, absent in -person, special needs, and questioned ballots. I-5. Finance Director -- No report. I-6. Public Works Managers -- Kornelis -- No report. La Shot -- Reported the paving had been completed at the ice rink. Due to supplier problems, the metal building package had been delayed, but upon receipt around October 24, it should be placed within a week. Ice should be available early in November. I-7. Airport Manager -- None. ITEM J: DISCUSSION J-1. Citizens -- None. J-2. Council -- Bookey -- Requested First, Second and Third Avenues be graded before winter. Kornelis reported gravel was being brought in to bring the level of the roads up so there would be less problems in the spring. Swarner -- • Reported she visited the shop area recently and suggested other council members do as well. • She attended the Fish & Wildlife Refuge 60th anniversary reception which was well attended. • Referred to the DCED Full Value Determination and asked Acting Finance Director Feltman to investigate how much of the personal property would be KENAI CITY COUNCIL MEETING ' OCTOBER 3, 2001 PAGE 10 assessed on airplanes at the airport. Moore indicated personal property assessment is based on anything that moves. Moore -- • Commended Bannock and Williams on their well -run campaigns, adding he looked forward to continuing working with both of them. • Commented on the mowing having to be done along Forest Drive and Redoubt by the Parks Department. It was noted costs for that maintenance would be discussed during budget considerations. Porter -- Requested a report be given about the south side of the river, i.e. conditions during dip net season, in order to be better prepared for next year. She suggested a committee be formed to address the issues (dip net issues, working with the state in regard to placing a road to the beach, etc.) in that area and requested it be done in the near future. Williams requested Snow brief herself in regard to access to that beach. Bannock -- Stated it had been a pleasure running against Williams in the mayoral race and congratulated Amy Jackman on her election to council. Williams -- Noted the following: • Stated it was an enjoyable mayoral race. • Acknowledged council will have to consider building a new shop facility some time in the near future. • Visited with the local drag racing group and they would like to have an area set aside for racing other than oval track, but located close to the oval track. He suggested further investigation be taken in regard to properties available, etc. EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT The meeting adjourned at approximately 8:36 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk • * �' � fir. • ' ✓ J. I