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HomeMy WebLinkAbout2000-07-19 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING JULY 1 % 2000 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: /1wvwv.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: PUBLIC HEARINGS 1. Ordinance No. 1864-2000 -- Prohibiting the Keeping of Livestock on Certain Lots Within the City of Kenai. a. Remove from table. b. Substitute Ordinance No. 1864-2000 (Amendments included: acreage changed from 11/2 to 1 1/4acres, adding rabbits to livestock definition, and provisions for acquisition of a Conditional Use Permit.) C. Consideration of ordinance. 2. Resolution No. 2000-40 -- Thanking the Donald Mellish Family for Gifts Donated to the Kenai Visitors and Cultural Center. 3. Resolution No. 2000-41 -- Declaring Equipment, Supplies, and Materials Surplus or Obsolete. 4. Resolution No. 2000-42 -- Awarding the Bid to NC Machinery Co. for a Cat 966C Loader Rebuild-2000 for the Total Amount of $127,500. 5. Resolution No. 2000-43 -- Awarding a Janitorial Contract for the Kenai Municipal Airport to Peninsula Janitorial for the Period August 1, 2000 Through June 30, 2001 for the Amount of $38,500. ITEM D: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8s Recreation Commission 6. Planning 8. Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Kenai Visitors 8v Convention Bureau Board d. Alaska Municipal League Report 1. *Regular Meeting of July 5, 2000. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. Approval -- Statement of Policy and Procedures/Leif Hansen Memorial Park -- Amendment 4. Approval -- Special Use Permit/ Bill Joyce, Arctech Services, Inc. for the Purpose of Harvesting Spruce Beetle Killed/Infested Spruce Trees. 5. Discussion -- Senior Center Carport Roof Modifications ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION -- None Scheduled ITEM K: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING JULY 19, 2000 KENAI CITY COUNCIL CHAMBERS MAYOR JOHN WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:03 p.m. in the Council Chambers in the Kenai City Hall Building. A-1., PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the Contract Secretary. Present were: Porter, Bannock, Frazer, Williams, Bookey, Swarner, and Moore. A-3, AGENDA APPROVAL Mayor Williams requested two additions to the agenda: Item D-6, an application for the Planning and Zoning Commission from Dustin Aaronsen, owner of Copy Cats in Kenai (Mayor Williams indicated the application was being presented for introduction only and not appointment) ; and the addition of a revised purchase order list, Item H-2. MOTION: Councilwoman Swarner MOVED for approval of the agenda with the two additions. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. A-4. CONSENT AGENDA MOTION: Councilwoman Swarner MOVED for approval of the consent agenda and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. No obj ections were noted. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENTS -- None ITEM C: PUBLIC HEARINGS C-1. Ordinance No. 1864-2000 - Prohibiting the Keeping of Livestock on Certain Lots Within the City of Kenai. C- la. Remove from table. KENAI CITY COUNCIL MEETING MINUTES JULY 1 % 2000 PAGE 2 MOTION: Councilman Bannock MOVED to remove Item C-1 from the table and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. C- lb. Substitute Ordinance No. 18-64-2000 (Amendments included: acreage changed from 1 Y2 to 1 1/4 acres, adding rabbits to livestock definitions and provisions for acquisitions of a Conditional Use Permit.) MOTION: Councilman Bannock MOVED to substitute Ordinance No. 1864-2000 with Ordinance No. 1864-2000 marked "substitute." Councilman Frazer SECONDED the motion. Public Comment: Phil Bryson, 1205 Third Avenue, Kenai, Alaska - Bryson presented each council member with a color -coded chart depicting the lots within the City of Kenai that would be affected by the new livestock ordinance. Bryson explained the chart and how each lot in the RR and RS zones would be affected depending on lot size. Bryson stated his personal opinion was that if the intent was to restrict the use on the smaller lots and keep the impacts off the rural area, then the 20,000 sq. ft. had a supportable basis. Bryson continued, he felt that any restriction should be less than a 40,000 sq. ft. size. Bryson added, he did not read the proposed ordinance, just certain aspects of it, but had concern when dealing with the 4-H type projects and the conditional use requirement. Bryson agreed the young individuals should be required to explain their project to the public and their neighbors, but there was a significant fee attached to conditional uses and that requirement might deter a young person from participating in 4-H type projects. Bryson stated that if there were many non -dog type conflicts, the Planning and Zoning Commission had not heard of them and he felt that they were of such a nature that staff was able to deal with them just by talking with people. Bryson added, he didn't personally feel the purpose of an animal control ordinance was necessary. Councilwoman Porter thanked Bryson for the time and effort he put into developing the chart as well as his explanation. Porter indicated she would support the lot size of 1 1/4 acre or 40,000-sq. ft., not the 20,000 sq. ft. KENAI CITY COUNCIL MEETING MINUTES JULY 1 % 2000 PAGE 3 No further public comment. Councilman Bookey also thanked Bryson for his time and effort on the chart as it was very enlightening as he understood that once a large lot was subdivided, it would bring the lot size down to right around 40,000 sq. ft. Bookey concluded that the lot size should be reduced to 40,000-sq. ft. and that the fee for the 4-H type projects should be waived. Councilman Moore stated the City Manager had the right to not impose a fee when handling applications for such 4-H type permits. City Attorney Graves clarified that the 4-H permit exception was separate from the conditional use process as it went in front of the Chief Animal Control Officer and the City Manager would be the person who would set the fee. Councilman Bannock also thanked Bryson for his efforts on the chart and indicated that he was in favor of the conditional use permit system. Bannock felt the idea behind the ordinance was good but would like to see Item (d)(3) removed. MOTION TO AMEND: Councilman Bannock MOVED to amend the ordinance by deleting section (d)(3) from the substitute ordinance. Councilwoman Porter SECONDED the motion. Bannock explained that if the conditional use scenario presented itself, then it was incumbent upon the applicant to come to the Planning and Zoning Commission to explain their situation, present a site plan, etc. Bannock added, otherwise it would take away from the integrity of having the smaller lot size. VOTE ON THE AMENDMENT: Porter: Yes Bannock: Yes Frazer: Yes Williams: Yes Bookey: Yes Swarner Yes Moore: Yes MOTION PASSED UNANIMOUSLY. MOTION TO AMEND: Councilman Bookey MOVED to amend the ordinance by reducing the lot size from 1-1/4 acre to 40,000-sq. ft. Councilwoman Swarner SECONDED the motion. Councilman Bookey reiterated that after reviewing the chart prepared by Bryson, it made sense to reduce the lot size requirement to those under 40,000 sq. ft. KENAI CITY COUNCIL MEETING MINUTES JULY 19, 2000 PAGE 4 Mayor Williams reported he never really had been a fan of the ordinance but with regard to the lot size he would much prefer to see the lot size restricted to under 20,000-sq. ft. since that would still be more than three times the size of the average lot size of 12,000 sq. ft. Mayor Williams , added that he was chagrined to see rabbits back on the list. Councilwoman Swarner also expressed dismay with the rabbits being put back on the list but without support of Council she was willing to give it a try. Councilmen Moore reiterated the conditional use process if anyone wanted rabbits. Councilman Frazer reported he would not support the amendment to 40,000 sq. ft. Frazer stated the issue had gone through several public hearings with very little or no participation and he felt the ordinance should be passed with the first amendment. VOTE ON THE AMENDMENT: Porter: Yes Bannock: No Frazer: No Williams: No Booke Yes Swarner: Yes Moore: Yes MOTION PASSED. City Attorney Graves brought attention to the memo in the packet regarding offspring which stated, "offspring of livestock allowed as anon -conforming use under this section may be kept on such lots only until they are old enough to be relocated to a site conforming to this ordinance or outside of the city limits. Discussion took place regarding offspring and again the conditional use process was mentioned for those wanting to keep offspring. MOTION TO AMEND: Councilman Frazer MOVED for approval of adding, under section (e), the wording regarding offspring offered by City Attorney Graves. Councilwoman Swarner SECONDED the motion. VOTE ON THE AMENDMENT: Porter: Yes Bannock: Yes Frazer: Yes Williams: No Booke No Swarner Yes Moore: Yes MOTION PASSED. j VOTE -MAIN MOTION (C-1b as amended) KENAI CITY COUNCIL MEETING MINUTES JULY 1 % 2000 PAGE 5 Porter: Yes Bannock: Yes Frazer: Yes Williams: No Bookey: Yes Swarner Yes Moore: Yes MOTION PASSED. C-2. Resolution No. 2000-40 - Thanking the Donald Mellish Family for Gifts Donated to the Kenai Visitors and Cultural Center. MOTION: Councilman Bookey MOVED for approval of Resolution 2000-40. Councilman Moore SECONDED the motion. Mayor Williams explained that the Donald Mellish family donated to the Kenai Visitors and Cultural Center A Voyage to the Pacific Ocean (2ndedition) written in 1785, consisting of Volumes I, II, and III and an atlas, written by Captain James Cook and Captain James King. The volumes had been appraised with an estimated value of $18,000.00. City Attorney Graves pointed out the valuation of the donation was really a matter between the IRS and the donor. City Attorney added the city did not get involved and there was no liability. Public Comment: Kathy Tarr, Kenai Visitors and Cultural Center - Ms. Tarr introduced Ricky Geese, the Manager of Exhibits and Education at the Center and pointed out that Donald Mellish was in the audience. Ms. Tarr, on behalf of the Board of Directors, thanked Mr. Mellish for the generous donation. Tarr indicated there were. only a few museums in all of Alaska with the books. Mr. Geese shared in Tarr's comments and also thanked Mr. Mellish. Councilman Bookey also thanked Mr. Mellish and requested that Mayor Williams send a letter of appreciation. VOTE: Porter: Yes Bannock: Yes Frazer: Yes Williams: Yes Bookey: Yes Swarner Yes Moore: Yes t ::2 MOTION PASSED UNANIMOUSLY. Mayor Williams presented Mr. Donald Mellish with an original of Resolution No. 2000-40 and a sincere thank you on behalf of the City of Kenai. C-3. Resolution No. 2000-41 --Declaring Equipment, Supplies and Materials Surplus or Obsolete. KENAI CITY COUNCIL MEETING MINUTES JULY 192 2000 PAGE 6 MOTION: Councilwoman Swarner MOVED for approval of Resolution 2000-41 and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no public comments. Mayor Williams requested staff look at the potential of donating any of the materials to any non -profits that might be able to use it. Mayor Williams reported he had received a request from a non-profit group who was training vision -impaired individuals and they had use for some computer components. VOTE: There were no further comments or objections noted. SO ORDERED. C-4, Resolution No. 2000-42 --Awarding the Bid to NC Machinery Company for a Cat 966C Loader Rebuild - 2000 for the Total Amount of $127,500. MOTION: Councilman Frazer MOVED for approval of Resolution No. 2000-42 . Councilman Bookey SECONDED the motion. Public Comment. Karen Haden, General Parts Manager, NC Machinery Co., Anchorage, Alaska - Ms. Haden reported that NC Machinery was the authorized Caterpillar dealer in the State of Alaska. Ms. Haden handed out a brochure outlining NC Machinery's rebuild program. After a brief introduction of her company, Ms. Haden stated that they were very interested in having the business from the City of Kenai. No further public comment. Councilman Moore asked if, during the bid process, bidders gave detailed descriptions of how the work would be performed or just a flat dollar amount. City Manager Ross replied, the bid specifications were very detailed in this particular case, therefore the recommendation in the resolution. Moore asked if Caterpillar parts were specified. City Engineer La Shot answered they were not. Councilman Bookey commented that he used Caterpillar and is very pleased with their performance. Bookey added, the City would be satisfied. KENAI CITY COUNCIL MEETING MINUTES JULY 19, 2000 PAGE 7 Bannock asked about the warranty being greater than if the component was brand new. Haden replied the warranty varied on different components but it was a warranty NC Machinery developed with the factory to back up their work. Haden added the manufacturers provided extended warranties. VOTE: Porter: Yes Bannock: Yes Frazer: Yes Williams: Yes Booke Yes Swarner Yes Moore: Yes MOTION PASSED UNANIMOUSLY. C-5. Resolution No. 2000-43 -- Awarding a Janitorial Contract for the Kenai Municipal Airport to Peninsula Janitorial for the Period August 1, 2000 Through June 30, 2001 for the Amount of $382500. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2000-43 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no public comments. Councilwoman Swarner asked if references were checked since the company was different. Airport Manager Cronkhite replied all contractors were required to provide references and a list of all contracts held over the past three years. Cronkhite added, for this bid, all references were called on their list. Discussion took place and it was noted that emphasis was given to experience, bid amount and references. Peninsula Janitorial scored the highest individually on their references. VOTE: There was no further discussion and no obj ections noted. SO ORDERED. BREAK TAKEN: 7:50 P.M. BACK TO ORDER: 8:10 P.M. ITEM D: COMMISSION / COMMITTEE REPORTS D-1. Council on Aging - Councilwoman Porter reported a vacancy on the Council. Mayor Williams introduced three applications included in the packet: Betty Curtis, Patsy Clifford and Sam Huddleston. Mayor Williams announced his appointment of Sam Huddleston to the Council on Aging and KENAI CITY COUNCIL MEETING MINUTES JULY 19, 2000 PAGE 8 asked that thank -you letters be sent to Ms. Curtis and Ms. Clifford. The letter should also indicate that their application would remain on file for future consideration. D-2. Airport Commission - Councilwoman Swarner reported the air show was held recently and the cost estimate was $1,485.00. Swarner stated the estimate of additional man hours not directly impacting the airport budget was 90 hours. Swarner wanted to thank all those involved. Discussion took place on the many volunteers and the estimated number of people involved and visiting. It was noted the great success of the show. It was also noted the participants want to return to Kenai. Councilwoman Swarner reported the Carpet Committee was working with the architect for a cost estimate for new carpet at the terminal. Discussion took place on the Challenger Center opening and the F-15 air show. Mayor Williams reported that a letter of resignation was received from Bob Faveretto. Faveretto indicated that his other civic obligations made it difficult for him to continue with the Airport Commission. The Clerk was requested to include applications for consideration in the next council meeting packet. Mayor Williams also requested that another advertisement be placed in the newspaper requesting volunteers for all Commissions and Committees. D-3. Harbor Commission - Councilman Bookey reported the July 3, 2000 meeting was cancelled by Council due to lack of activity. D-4. Library Commission - Councilman Moore reported the July meeting was cancelled. The next meeting was scheduled for August 1. Mayor Williams reported that Katherine Amen, a student at Kenai Central High School was interested in being the student representative for the Library Commission. Mayor Williams requested the Clerk send an application to Ms. Amen. D-5. Parks and Recreation Commission - Councilman Frazer reported a copy of the July 6 meeting minutes were included in the packet. Several skateboard enthusiasts attended the meeting to discuss a park on the Kenai Peninsula. Frazer stated that several locations were discussed, but no decision was made. Frazer reported that Phillips did a very good job with the East End Trailhead improvements and the playground equipment at Oiler Park was removed. KENAI CITY COUNCIL MEETING MINUTES JULY 19, 2000 PAGE 9 Mayor Williams asked that Council encourage young members of the community to attend more meetings in an effort to have them become more involved. D-6. Planning and Zoning Commission - Councilman Bannock reported there were four site plans for the Commission to review at the last meeting, one of which involved a landscape site plan for a location that had nothing to do with landscaping since the work was indoors. Bannock reported there used to be a landscape ordinance and a site plan ordinance but they were now merged. The qualifications for the requirement have to do with the dollar amount and the building permit. Bannock reported he told the Commission he would bring this to Council to see if Administration could review this to see how it can be better used. Mayor Williams thought the City should be very careful on how landscaping is handled in the future because there was a need for it around buildings. He added, if not watched, the City could end up with too much asphalt. Councilman Bannock stated he did not want to remove the landscaping requirements but rather when there is a remodel job with nothing to do with landscaping, the issue should be handled differently. Mayor Williams explained, since Commissioner Don Gough had missed five out of the last seven meetings, the Clerk sent Gough a letter thanking him for his service. As a result, a vacancy was existing on that Commission. Williams noted three applications included in the packet: Mike Morse, John Osborne, and Dustin Aaronson. Mayor Williams appointed Mike Morse to the Planning and Zoning Commission and asked that thank you letters be sent to Osborne and Aaronson. Councilwoman Swarner requested that the City Clerk look at attendance records for all Commissions and Committees. Mayor Williams announced that on behalf of the City Council, he would issue a letter of congratulations to staff member Marilyn Kebschull. Kebschull had been working toward her Planner's certification and recently passed the test. The City now had a full-fledged Planner on staff. Williams added that Kebschull was one of the few people in the State to pass the test. D-?. Miscellaneous Commissions and Committees D-?a. Beautification Committee - Councilwoman Swarner reported the Committee met last week and one of the activities of the Committee was the "Garden of the Week" that's been in the newspaper. Swarner expressed appreciation to Parks and Recreation Director Bob Frates for taking the pictures and to the Dimmicks for making the sign. Swarner stated that if anyone wanted to nominate a garden or yard to contact either the Parks and Recreation Department or a Beautification member. Swarner reported the Committee was also attempting to keep track of volunteer hours. KENAI CITY COUNCIL MEETING MINUTES JULY 19, 2000 PAGE 10 D-7b, Historic District Board - Councilman Moore reported the next meeting would be held on August 21, 2000. City Manager Ross requested clarification on how the new board was to work. Ross indicated that it was his understanding that the Chairman will work with the City Clerk on the agenda and the advertising of the agenda. Additionally, there would be no administration responsibility other than the Library Director will work as a liaison or contact person because her organization is more akin to true historic issues. The Director will attend the meetings as her schedule allows or if the agenda has issues that need the liaison. The present Planning staff, in conjunction with the Planning Commission would handle the issues that go with the historic district. Councilman Moore confirmed that the City Manager's understanding was correct. D-7c. Kenai Visitors & Convention Bureau Board - KVCC Executive Director Kathy Tarr reported the Center received a $6,000 grant from the Alaska State Museums Grant and Aide. The grant will be used to catalog all the artifacts in a computer database that was purchased recently. The grant will also provide a digital camera and photographs will be taken of all items. Tarr reported that the wife of Bob James, a deceased taxidermist, offered to sell a large collection of unusual fish that Mr. James had in his collection. The Board purchased the collection through a very easy payment plan. The entire collection of 43 fish cost $4,300.00. Tarr also noted the next Board meeting was scheduled for August 22 and a full report on the 2000 Art Show should be available at that time. The art show would continue through July 31, 2000. D-7d, Alaska Municipal League Report - Mayor Williams pointed out the Fax Alert included in the packet which indicated the Legislative Committee would have their summer meeting in Fairbanks on August 24 and 25. Mayor Williams announced that he would be attending the meeting as the Tax Cap issue was becoming quite a debate and would affect Kenai greatly if passed. Mayor Williams urged council members to attend the summer meeting as there had not been much participation in the past few years. ITEM E: MINUTES E-1. Regular Meeting of July 5, 2000. Approved by consent agenda. ITEM F: CORRESPONDENCE -- None ITEM G: OLD BUSINESS - None KENAI CITY COUNCIL MEETING MINUTES JULY 192 2000 PAGE 11 ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Swarner MOVED to pay the bills and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. Mayor Williams drew attention to the Brown Agency line item for $255,983 and noted for the record that it was the insurance bill for the City of Kenai. VOTE: There were no objections. SO ORDERED. H-2, Purchase Orders Exceeding $2,500. MOTION: Councilwoman Swarner MOVED to approve the substitute list of purchase orders exceeding $2,500 and Councilwoman Porter SECONDED the motion. Councilman Frazer referred back to item H-1 and asked if the $255,983 for insurance included Worker's Compensation. Finance Director Semmens explained it included everything and $89,000 for Worker's Compensation. Councilman Moore asked if the City was administering a grant for the City of Soldotna through the Police Department. Chief Morris explained, it was a task force grant in which the City of Kenai, Homer, Soldotna and Seward participate. It is a 2 5% matched grant and the amount shown was the City of Kenai's share. VOTE: No further comments were made and no objections noted. SO ORDERED. H-3. Approval - Statement of Policy and Procedures/ Leif Hansen Memorial Park - Amendment. Mayor Williams explained the amendment that was outlined in a memo included in the packet. Councilwoman Porter stated she didn't have a problem with the amendment but thought it needed to be clarified a bit more. Porter thought adding Item #6 to the Planting/ Plaque Placement Policies would take care of the problem. The item would state, "No miscellaneous items, examples, trinkets, windsocks, mementos, additional planting material, etc., shall be KENAI CITY COUNCIL MEETING MINUTES JULY 19, 2000 PAGE 12 installed within Leif Hansen Memorial Park. All such items will be promptly removed by Parks personnel." Councilman Moore felt the issue should go back to the Parks and Recreation Commission. Councilman Bookey asked if people were given a set of rules when purchasing a plaque or for whatever they place there. Frates confirmed that they are given the policy. Councilwoman Swarner didn't think the problem was with the person who comes into purchase the plaque or tree but rather with a relative, friend, etc., and they're not aware of the rules. Swarner felt the rules should be posted at the Park, perhaps a bronze sign on the gazebo. Swarner added, it was becoming more apparent that people don't even know why the park is there or the purpose of the plaques. Swarner thought the purpose should be publicized in the park via a nice sign. Councilman Frazer reported there was a lot of discussion at the last Parks and Recreation meeting regarding the situation and options for signs. Frates stated the Commission discussed placing a small sign on the gazebo that outlines the rules. Frates stated it was suggested that the history of the park could be briefly explained on a bronze plaque and placed on a rock near the fountain. Councilman Bannock stated this was the second time this issue had been discussed and questioned Item 2 which states, "Any requests for deviation from the plan or planting materials shall be reviewed by Council..." Bannock asked if this was interpreted to say that if the plan is changed it has to come to Council or if someone wants to do something that's different than the plan says, it has to come to Council. Mayor Williams thought it was saying that any deviation from the plan must be approved by Council. Bannock stated he was not comfortable in making a rule that would tell the public they can't place anything in the Park. Bannock didn't think there was such a big problem that a new rule or sign was required. A very lengthy discussion ensued regarding the placement of various articles in the park, planting, and signage. Many felt it was an issue that can be handled by Parks staff. It was suggested that the Parks and Recreation staff do a sweep of the Park on a regular basis to remove those items that are not allowed. It was noted that this had been done in the past and there were no complaints when it was done. MOTION: Councilwoman Swarner MOVED to approve the amendment to Item 2 of the Policy and Procedures for Leif Hansen Memorial Park which state "Any requests for deviation from the plan or planting materials shall be reviewed by Council KENAI CITY COUNCIL MEETING MINUTES JULY 1 % 2000 PAGE 13 prior to placement." and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. Councilman Bannock objected as he felt it was not a policy call and if there was a problem, it should be sent to the Beautification Committee, Parks and Recreation Commission or the Parks Director. Mayor Williams reminded the members that it was council who established the statement of policies and procedures so if they were not followed or there was a request for deviation from the policy, then it should come to council. Councilman Bookey didn't feel council really needed to be involved in the issue unless it was going to be a substantial change. VOTE: Porter: Yes Bannock: No Frazer: Yes Williams: Yes Booke No Swarner Yes Moore: No MOTION PASSED. MOTION: Councilwoman Porter MOVED to add an item six to the Policies and Procedures. This item will read, "No miscellaneous items, examples, trinkets, windsocks, mementos, additional planting material, etc., shall be installed within Leif Hansen Memorial Park. All such items will be removed by Parks personnel." Motion SECONDED by Councilwoman Swarner. Councilwoman Porter stated that she removed the word "promptly" from the amendment as that should be at the discretion of the Parks Department. Mayor Williams added that it would also leave it to the discretion of the Parks Department on when the removal takes place. Councilman Bannock suggested that the amendment read "items left are subject to removal..." rather than saying "no items may be left." Bannock thought the City would get the same effect without being rude to the people who are placing the items. Councilwoman Porter agreed to change her motion with the proposed wording. Mayor Williams stated the Administration would be left with the responsibility of choosing the wording for item six. VOTE: There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES JULY 19, 2000 PAGE 14 H-4. Approval - Special Use Permit / Bill Joyce, Arctech Services, Inc., for the Purpose of Harvesting Spruce Beetle Killed/Infested Spruce Trees. Mayor Williams read the scope of work from the special use permit included in the packet. Councilman Bookey asked if live trees were going to be cut to include 4, 6, and 8-inch trees. Mayor Williams replied that if there were any complaints regarding the trees that are cut, they must go directly to the permittee. The Fire Chief read a report provided by the Spruce Bark Beetle Coordinator which contained his hazard analysis of the acreage that was involved in the permit. It was noted that the permittee was required to file a detailed plan of operation with the Department of Forestry. The Fire Chief noted the previous permittee left a considerable amount of spruce on site and the new permit should complete the harvest of commercial -size spruce in the area. MOTION: Councilman Frazer MOVED for approval of the Special Use Permit for Bill Joyce, Arctech Services for the purpose of harvesting spruce beetle killed/infested spruce trees. Councilwoman Swarner SECONDED the motion. VOTE: There were no objections. SO ORDERED. H-5. Discussion - Senior Center Carport Roof Modifications Mayor Williams drew attention to the memo (Item H-5) in the packet outlining the cost for the work on the carport roof at the Senior Center. Councilwoman Swarner encouraged Council. to consider Item 3, which would be to raise the roof and replace the concrete with the snowmelt system. Swarner continued, even though the estimated cost was more than what was budgeted, she felt it would be in the best interest of the seniors at the center as well as those individuals who provide transportation to them. Mayor Williams referenced the previous discussion of raising the roof and he suggested it be raised just enough to clear the new van as snow removal could be accomplished with a standard -sized truck with a blade. Mayor Williams also suggested skirting the backside to prevent snow from falling off of the roof onto the walkway. Mayor Williams also suggested a planter -type barrier across the side leaving open only the passageway from the parking lot. KENAI CITY COUNCIL MEETING MINUTES JULY 1 % 2000 PAGE 15 Councilman Bookey thought that now was the time to put a snowmelt system in if that's what the City wanted to do. Bookey asked if congregate housing had the funds for the project. Finance Director Semmens replied he was under the impression the congregate housing didn't have anything to do with this particular project. Mayor Williams stated the funding was a council call and indeed, money could be taken from congregate housing to fund the project. However, those funds must be replaced in the next budget cycle, which would cause a shortfall to the budget because Administration created a situation where excess funds of earnings are pulled from housing and used to offset losses in the main budget. Councilwoman Porter thought a heated walkway would be a real plus for the Senior Center as the concrete pad was too smooth and the City had to periodically come in and rough up the concrete for safety purposes. City Manager Ross reported an extensive discussion took place on the project and at this point it was staffs recommendation to remove the roof and put in a snow melt system. If it was determined later to put in an elevated roof, that could be done with added cost to the project. Discussion took place on whether or not it would be more cost effective to do the roof and snowmelt system at the same time. It was noted the cost of the project would be substantially higher due to the work involved in installing and maintaining a glycol heating system outside. Discussion took place on funding for the project and Finance Director Semmens indicated that funds could be taken from the General Fund earnings but he didn't think funds could be taken from congregate housing for work at the Senior Center. Mayor Williams responded by explaining the congregate housing fund noting the fund was set up to ensure there was a $500,000 backup to cover costs for anything that went wrong at the congregate housing. Mayor Williams continued, council set up the fund and could take money from it, however, the criteria required funds taken out need to be replaced. However, when the funds are replaced, it will cause a shortfall in the next year's budget because Administration depends on the funds to offset the budget. Semmens agreed and stated there was $100,000 in this year's budget coming from congregate housing to the General Fund. Semmens added, if Council determined to spend the money or hold the money in congregate housing, it would have an impact on the General Fund. Mayor Williams stated that by Code, the Congregate Housing Fund was created but excluded the adjacent multipurpose senior citizen center. Interest revenues earned on the Fund's equity in the City's general treasury accrue to the Fund. Mayor Williams added, by special ordinance, the City could exempt themselves from the ordinance on a one-time basis and the funds could be taken from the congregate housing for the project and replace the amount by the next fiscal year. KENAI CITY COUNCIL MEETING MINUTES JULY 19, 2000 PAGE 16 Discussion took place on the height of the roof and Public Works Manager La Shot stated the existing clearance was 71/2 feet and the new van was 91/2 feet, so the roof needed to be raised a minimum of 21/2 feet. La Shot continued, they could go out to bid for the roof part of the project to see how the numbers come in and either appropriate more money or put more money in a future budget for the snowmelt project. After further discussion on whether or not the roof or snowmelt project could be done at the same time, it was noted by La Shot that there was no cost advantage to doing the projects simultaneously as the work would be accomplished by two different contractors. By a show of hands it was decided that Administration would proceed with only the roof project this year. ITEM I ADMINISTRATION REPORTS I-1. Mayor - Mayor Williams reported the following: • The $96,923 in Item I-1 had to do with the State Municipal Revenue Sharing and this amount was only less than half of what was supposed to be received in the combined package. Semmens reported the figure speaks only to revenue sharing and was slightly better than what was in the budget. • The re -upholstering of the chairs in the council chambers was nice. • It was his understanding, in his discussions in Washington, DC, that there may be some engineering funds for the coastal zone trail • Mayor Williams thanked those who attended the opening of the Challenger Learning Center. • The intended groundbreaking date for the new health center is scheduled August 25th. The bids came in at $2.192 million. I-2. City Manager - City Manager Ross reported the following: • Only about three spaces were left available for purchase at Leif Hansen Memorial Park. He noted, it was the plan to get through the fall and at that time look at additional sidewalk construction, new sites and developing a waiting list and would be addressed in next year's budget. Swarner didn't want to wait for next year's budget to be approved and would like to see the construction of the sidewalks as soon as possible next spring. • With regard to the $20,000 to assist in the planning process of the Comprehensive Plan, even though the City was submitted as first choice in the KENAI CITY COUNCIL MEETING MINUTES JULY 1 % 2000 PAGE 17 first round by EDA, Kenai was not selected. Resubmittal of the grant was being considered. Several groups had contacted him regarding the Comprehensive Plan process and they've been told the City does not plan to get into programming of the various functions as part of the comprehensive plan. How they are programmed, funded, and what the priorities are would be decisions made by Council. I-3. Attorney - No report I-4. City Clerk - No report I-5. Finance Director - Finance Director Semmens drew attention to the investment report included in the packet as I-5. He explained, the report showed the City has $33.6 million invested at June 30 at a rate of 6.02%. The reverse side showed the detail of the investments. He noted, most of the securities were down in value because rates had increased over the period. I-6 Public Works Managers - Kornelis: • Reported Well House No. 4's Exploratory and Production Well bid was out to bid and the award should be made by the next meeting. • He contacted the Kenai River Center and the Corps regarding the accelerated bluff erosion over on Mission Street. He noted, the extra rain had cut into the road and was getting close to the sewer line. A sewer line design relocation was underway and discussion with the two entities involved using some of the concrete that will be pulled up from the curb and gutter repair work. La Shot! • Reported the City received four bids for the site work project for the new fire station at the airport. The low bidder, Zubeck appears to have all paperwork in order. The Airport Manager will work with FAA over the next week to secure the funds. Councilwoman Swarner commented on the extreme heat in the Chambers. La Shot reported the zone valve work is scheduled but there was no guarantee that the room won't be warm in the summertime. He added, the entire heating system needed to be investigated and Swarner requested the heat be turned off prior to meetings. I-7. Airport Manager - Airport Manager Cronkhite noted the following: • Requested the Mayor include a thank you to Bob Favretto for the great part he played in the air show. KENAI CITY COUNCIL MEETING MINUTES JULY 1 % 2000 PAGE 18 • The information in the packet at Item I-7 was the latest letter to the FAA outlining the airport improvement project. If there were questions, were asked to contact Cronkhite. ITEM J DISCUSSION J-1. Citizens Bob Peters, Old Town, Kenai, Alaska - Peters suggested that an ad for volunteers to serve on the various commissions and committees be placed on the City's web site. A downloadable application could also be included. Peters asked if the City had a program in place where current staff is trained to assume positions vacated by individuals retiring or resigning. Peters thought the money spent on recruiting outside could be better spent training current staff. City Manager Ross responded that every year Council approves a training budget for each department and in the last few years this issue had been an emphasis and that four years ago the City began supervision and management training and attendance was required. He added, most department heads came up through the system and the City would also look at further training of the potential department heads in the future. Ross stated he was a product of the community and the same thing could be seen by looking at the other department heads. In conclusion, Ross stated the City put great emphasis on training and promoting from within. J-2. Council Bookey -- No report. Swarner - asked what is going to happen to the trees at the airport or cemetery and also when the window would be put in where the door was at the Airport Terminal. Cronkhite explained, the window would be in place within the next few days. She added, the landscaper was extremely busy but had promised that work would begin on the trees at the airport or cemetery by the end of the month. Cronkhite continued, the work would involve completely removing some of the larger trees, top some that can be topped and remain presentable, seed and plant new trees. Moore -- No report. Bannock -- No report. Porter - asked Parks if they would look into the field at Oiler Park since nothing had been done with regard to mowing, fertilizing, etc. Frazer - thanked the anonymous person for the (birthday) cookie that was left prior to the meeting. EXECUTIVE SESSION - None Scheduled KENAI CITY COUNCIL MEETING MINUTES JULY 199 2000 PAGE 19 ITEM K ADJOURNMENT The meeting adjourned at approximately 10 : 20 p.m. Minutes transcribed and prepared by: C&U. Cc. (311eo ar� Contract Secretary Bar ara Roper for Carol L. Freas, City Clerk