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HomeMy WebLinkAbout2000-09-06 Council MinutesITEM A: AGENDA KENAI CITY COUNCIL - REGULAR MEETING SEPTEMBER 6, 2000 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / Zwww.cl'.kenai.ak.us CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Stan Pitlo -- "Saving Main Street"/Effect of E-Commerce on Local Economies. 2. Bill Coghill, Mikunda Cottrell -- Financial Statement Presentation ITEM C: PUBLIC HEARINGS 1. Resolution No. 2000-49 -- Formally Accepting ADEC Grant No. 47549 From the State of Alaska, Department of Environmental Conservation in the Amount of $25,000 to Study the Feasibility of Installing Water and Sewer Mains Along Bridge Access Road South of the Kenai Spur. 2. Resolution No. 2000-50 -- Awarding the Bid to Sterchi Construction Co. for the Kenai Senior Center Carport Roof Modifications-2000 Project for the Total Amount of $18,200. 3. Resolution No. 2000-51 -- Transferring $16,748.80 from Contingency to Improvements Other Than Buildings in the Water Department for a Water Line Extension for a New Fire Hydrant. 4. Resolution No. 2000-52 -- In Support of the Kenai Peninsula Borough Mayor's Disaster Declaration and Kenai Peninsula Borough Resolution No. 2000-077. -1- 5. Resolution No. 2000-53 -- Listing the City's Alaska Department of Community and Economic Development FY 2002 Capital Project Matching Grant Program Projects in Priority for a Request in State Funding. 6. Resolution No. 2000-54 -- Transferring $15,270 in the Water and Sewer Fund for Additional Engineering Design and Inspection for the Mission Street Sewer Line Relocation. ITEM D: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Kenai Historic Commission 8. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Visitors & Convention Bureau Board C. Alaska Municipal League Report ITEM E! MINUTES 1. *Regular Meeting of August 16, 2000. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1877-2000 -- Amending KMC 13.30.080 to Include Prohibiting the Operation of Motor Vehicles on the Vegetated Areas of a Portion of the South Shore of the Kenai River and Cook Inlet. 4. *Ordinance No. 1878-2000 -- Amending Various Parts of Title 21 (City Airport and Airport Lands) and Title 22 (City -Owned Lands) of the Kenai .Municipal Code. 5. *Ordinance No. 1879-2000 -- Increasing Estimated Revenue and Appropriations by $225,000 in the Water and Sewer Fund and the Mission Street Sewer Line Relocation Capital Project Fund. -2- 6. Approval -- Election Judges for October 3, 2000 City Election. 7. Approval -- Extension of Special Use Permit/ KPB Project Impact Office From September 30, 2000 to March 31, 2001. 8. Approval -- Assignment of Lease/Fine Arts Center from the Kenai Arts and Humanities Council to Peninsula Arts Guild. 9. Approval -- Security Assignment of Lease/Lot 1A, F.B.O. Subdivision, South Addition from Dan O. Pitts to National Bank of Anchorage. 10. Approval --Security Assignment of Lease/Lot 3, Block 1, Gusty Subdivision, from L&M Ventures, Inc. and Michael J. Lott, Natasha L. Lott and Nina Marion to First National Bank of Anchorage. 11. Approval -- Renewal of FAA Lease for Runway Alignment Indicator Lights (RAIL), Medium Approach Lighting System (MACS), and 25-Foot Easement for Buried High Voltage Cable. 12. Approval -- Vacation of a Public Right -of -Way and/or Easement Reserved Under Public Land Order 1216 and Excluded from U.S. Patent Filed in Book 547, Pages 167 and 168, Kenai Recording District, Located in U.S. Survey 1435, Within Section 6, Township 5 North, Range 11 West, Seward Meridian, Alaska (502 Overland Avenue, Kenai) . 13. ITEM I: 1. 2. 3. 4. 5. 6. 7. Discussion -- October 18, 2000 Council Meeting Date Change. ADMINISTRATION REPORTS Mayor City Manager Attorney City Clerk Finance Director Public Works Managers Airport Manager ITEM J: DISCUSSION 1. Citizens (live minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT -3- KENAI CITY COUNCIL - REGULAR MEETING SEPTEMBER 6, 2000 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http:/ Z www. ci. kenai. ak. u s MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:02 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2, ROLL CALL Roll was taken by the City Clerk. Present were: Williams, Bookey, Swarner, Moore, Porter, Bannock and Frazer. A-3, AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD: H-14, Approval, Change Order No. 1 to Kraxberger Drilling For Kenai Well No. 4 Well Test and Production Contract/$16,250 and heard after Item B-2. MOVE: I-1, Kenai Peninsula Tourism Marketing Council Representative regarding September Conference/request for donation to be heard after B-2. MOTION: Councilwoman Swarner MOVED for approval of the agenda as amended and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. A-4, CONSENT AGENDA There were no changes to the consent agenda. MOTION:. Councilwoman Swarner MOVED for approval of the consent agenda as presented and Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. ITE11R B: SCHEDULED PUBLIC COMMENTS (10 minutes) KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 6, 2000 PAGE 2 B-1. Stan Pitlo -- "Saving Main Street"/Effect of E-Commerce on Local Economies. Pitlo gave an informative presentation on the effects e-commerce is and will have on local economies; how the decrease of sales tax collections will force cuts in services offered in public safety, street maintenance, etc. He noted the Peninsula Clarion would be doing what they can to inform the public of these concerns through articles and an advertisement campaign and would be looking for the city to support their efforts. BREAK TAKEN: 7:25 P.M. BACK TO ORDER: 7:35 P.M. B-2. Bill Coghill, Mikunda Cottrell -- Financial Statement Presentation Coghill reviewed the financial report, management letter and federal/ state single audit reports which were distributed at the beginning of the meeting. He noted three changes were noted in the report, i.e. dock facility from an enterprise fund to a special revenue fund, capitalization policy and the Inlet Woods litigation settlement. In regard to procedures on city grants, the audit report states there were no findings or exceptions to the grant standards. He noted a list of the state and federal assistance grants in which the city is involved were included in the report. Coghill also reported the management letter recommended the Special Assessment Debt Service Fund be eliminated as the amounts had been paid off. Coghill stated the report noted work needing to be done on fixed asset records, which is needed in regard to the new government accounting procedures being required in the near future which he explained. A lengthy discussion followed and Coghill noted the change in the procedures would not be implemented with the city until June 30, 2003. Both the auditors and city staff are being trained in this new procedure. Finance Director Semmens added, additional help may be needed in order to implement the new procedure and City Manager Ross noted funds now being used for engineering technicians may be diverted for them to help research the information required. Coghill stated the city was in good financial condition. I-1. Myra Arbelovsky, Kenai Peninsula Tourism Marketing Council -- Referred to the letter included in the packet at I-1 and explained the Regional Tourism Conference would be held in the City of Kenai on September 22-23, 2000 and requested the City to sponsor an event related to the conference. MOTION: Councilman Bannock MOVED for the City of Kenai to sponsor the Regional Tourism Conference Welcoming Reception to be held at the Challenger Center for the amount of KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 6, 2000 PAGE 3 $750.00. Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED. Mayor Williams reminded council of the Challenger Challenge between the City of Kenai council and members of its administration and the City of Soldotna and members of their administration to be held on Friday, September 15. Williams also noted several representatives of the press would be invited to attend as well. BREAK TAKEN: 8:3 5 P.M. BACK TO ORDER: 9:47 P.M. D-5. Parks & Recreation Commission -- Williams requested the Commission report be heard at this point in the meeting. Frazer reported the next meeting was scheduled for September 7 at 7:00 p.m. in the council chambers. It was noted the Commission was one member short and Williams referred to the application of Sam Steiner included in the packet. He noted, Steiner, currently a junior at KCHS, was in the audience and he reviewed the information included on the application. There were no obj ections to Steiner's appointment to the Parks 8� Recreation Commission. H-14. Approval -- Change Order No. 1 / Kraxberger Drilling for Kenai Well No. 4 Well Test and Production Contract -- $162250. This item was added at the beginning of the meeting. Ross reported good water was found in four zones of the well being drilled. The current project specifications were to look for one aquifer but administration felt it important to maximize the potential of the quality and quantity of the well. Bill Nelson, Wm. Nelson & Associates -- Offered a more in-depth explanation, referring to the information distributed at the beginning of the meeting. He noted there were four zones of good water quality found in the 347 foot test well and screening each zone had been recommended in order to maximize water quantity from the well. Because the aquifers are separated by unsuitable strata, screen blanks would need to be installed between them which would be over the current budget. Nelson explained it had been suggested that a second, shallower test well be drilled adjacent to the deeper well prior to screening the deeper well and cautioned that if it was feasible to tap into the upper zone, additional funds would be needed for screening in the deeper well. That decision wouldn't be made until all the data is received and council would have the option of not tapping into the deeper well if they so desired. Ross explained, the question was whether the council wanted to go ahead with the change order to get information to make the decision (whether to screen the deeper well) when the engineers make their recommendation. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 6, 2000 PAGE 4 MOTION: Councilwoman Swarner MOVED to approve Change Order No. 1 for Kenai Well No. 4. Councilwoman Porter SECONDED the motion. Swarner noted she normally doesn't like change orders but felt as much data as possible was needed to provide the necessary information for council to make an educated decision and would support the change order. Bookey stated he was reluctant to have a well at 65 feet and felt approving the change order would help in alleviating the water shortage problems the city experienced during the summer. He added, he would support the change order. VOTE: Williams: Yes Booke Yes Swarner: Yes Moore: Yes Porter: Yes Bannock: Yes Frazer: Yes MOTION PASSED UNANIMOUSLY. ITEM C: PUBLIC HEARINGS C-1. Resolution No. 2000-49 -- Formally Accepting ADEC Grant No. 47549 From the State of Alaska, Department of Environmental Conservation in the Amount of $25,000 to Study the Feasibility of Installing Water and Sewer Mains Along Bridge Access Road South of the Kenai Spur. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2000-49 and requested UNANIMOUS CONSENT. Councilman Moore SECONDED the motion. There were no public comments. Public Works Director Kornelis noted a design for a water line down Bridge Access Road had been prepared several years ago and some of the information was still pertinent. The water/ sewer line referred to in the resolution would go as far as the city dock and an EDA grant application was submitted. He added, it was felt there would be a very good possibility the City would receive a $25,000 grant for the project. VOTE: There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 6, 2000 PAGE 5 C-2, Resolution No. 2000-50 -- Awarding the Bid to Sterchi Construction Co. for the Kenai Senior Center Carport Roof Modifications- 2 000 Project for the Total Amount of $18,200. MOTION: Councilwoman Porter MOVED for adoption of Resolution No. 2000-50 and Councilwoman Swarner SECONDED the motion. There were no public comments. Public Works Manager La Shot explained the roof would be raised 21/2 feet which would give enough clearance for the new senior van and snow removal equipment but would not include an under -the -driveway heating unit. VOTE: There were no objections. SO ORDERED. C-3, Resolution No. 2000-51 -- Transferring $16,748.80 from Contingency to Improvements Other Than Buildings in the Water Department for a Water Line Extension for a New Fire Hydrant. MOTION: Councilman Bannock MOVED for approval of Resolution No. 2000-51 and Councilman Frazer SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. C-4, Resolution No. 2000-52 -- In Support of the Kenai Peninsula Borough Mayor's Disaster Declaration and Kenai Peninsula Borough Resolution No. 2000-077. MOTION: Councilman Moore MOVED for approval of Resolution No. 2000-52 and requested UNANIMOUS CONSENT and Councilwoman Porter SECONDED the motion. There were no public comments. Councilman Frazer explained he would not oppose the resolution, but felt it was ironic that some people of the fishing community requesting the declaration were also those who called names of city council members KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 6, 2000 PAGE 6 and the Governor prior to a Kenai Chamber of Commerce meeting several months before. However, because there were many more people of the community who suffered from the low return than those protesting, Frazer said he would support the resolution. Swarner agreed with Frazer and added, she thought it ironic she had not had any comments from the fishing community or processors. However, the matter needed to be considered in a wider range than the Kenai Peninsula. She added, the Kenai City Council had always supported the fishing community. Councilman Bannock stated he would support the resolution and emphasized the last whereas which recognized the fishing industry was a valuable part of the local economy; and, those protestors were a small portion of the 7,000 citizens the council represents. VOTE: There were no objections. SO ORDERED, C-5, Resolution No. 2000-53 -- Listing the City's Alaska Department of Community and Economic Development FY 2002 Capital Project Matching Grant Program Projects in Priority for a Request in State Funding. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2000-53 and requested UNANIMOUS CONSENT. There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-6. Resolution No. 2000-54 -- Transferring $15,270 in the Water and Sewer Fund for Additional Engineering Design and Inspection for the Mission Street Sewer Line Relocation. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2000-54 and requested UNANIMOUS CONSENT. Councilman Moore SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 6, 2000 PAGE 7 There were no public comments. Kornelis explained, administration was trying to expedite moving the line before any further damage takes place and hoped to get the underground work completed by winter. Ross added, the appropriate agencies had been contacted in regard to the line, but no responses had been received. They hoped to stabilize the present line while doing this project. VOTE: There were no objections. SO ORDERED. ITEM D: COMMISSION/ OMMITTEE REPORTS D-1. Council on Aging -- Councilwoman Porter reported a meeting was scheduled for next week. D-2. Airport Commission -- Swarner reported the final meeting of the Carpet Committee would be held at 2:00 p.m. at the airport terminal on September 7. She noted, the architect would be attending and would have flooring samples along for review. Swarner also reported the next Commission meeting was scheduled for Thursday, September 14. D-3, Harbor Commission -- Bookey reported the next meeting would be held on September 11. D-4, Library Commission -- Moore stated the Commission met on September 5 and reported the following: • The new member to the Commission, Katherine Amen, was welcomed. • The Director reported on the Library's updated website. • The Library would be closed on September 12 and 13 in order for employees to be trained on the cataloging program. • A presentation was made by Corey Hall regarding the "Prime Time Family Reading Time" grant the Library received. • The Friends of the Library were selling raffle tickets. D-5. Parks & Recreation Commission -- Heard earlier in the meeting. D-6. Planning 88 Zoning Commission -- Bannock reported on the actions taken at the August 23 Commission meeting as follows: • Discussed the possible amendment of junk vehicle ordinance. • A landscape/site plan was approved. Bannock reported a suggestion had been made to modify the landscape/site plan ordinance to allow a large portion of landscape/site plan reviews be done by administration. Because a landscape/ site plan is required for building permits of KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 6, 2000 PAGE 8 $10,000 or more, awaiting approval by the Commission could slow the building process down. He added, if there was an inadequacy in regard to the plan, administration could still forward the plan to the Commission for its review and consideration. Bookey stated he had been through the process and thought Bannock's suggestion be should reviewed, however he did not want to eliminate the process. Porter stated she had discussed the matter with administration and thought it was a good idea. Williams noted council seemed to agree the process needed to be reviewed and streamlined. Bannock reported it had been suggested to him that council give some consideration to developing a residential site plan review board in order to better plan residential areas. During the subsequent discussion, it was determined there was not much interest in developing such a board at this time and that the responsibilities of such a board would be much like those of an active homeowners' association. Comments brought up concerns that the City, when dividing up properties to sell (like the golf course lots), should include covenant provisions for a homeowners' association. D-?. Kenai Historic Commission -- Moore reported the minutes of the August meeting were included in the packet and the next regular meeting was scheduled for September 18. D-8, Miscellaneous Commissions and Committees D-8a. Beautification Committee -- Swarner reported the next meeting would be held on Tuesday, September 12. She noted the Committee was a member short and referred to the application included in the packet which was submitted by Lois Nelson. Swarner recommended Nelson's appointment. There were no objections. D-8b. Kenai Visitors & Convention Bureau Board -- Airport Manager Cronkhite noted minutes for the June 20, 2000 meeting were included in the packet. She also reported items discussed at the Board's August meeting, i.e. update to their webpage; change of name from the Kenai Visitors & Convention Bureau to Kenai Convention & Visitors Bureau to align with the standards in the industry (City Attorney Graves had no objection to the change) ; $1,500 will be forwarded to the college from the Wildlife Art Show receipts; the Photographers' Guild would be holding a reception at the Center on Friday, September 8; and the All -Alaska Juried Art Show would be offered at the Center from September 14 through October 21. D-8c. Alaska Municipal League Report -- Williams reported he attended the League meeting in Fairbanks at which the annual platform for the League was discussed, as well as the tax cap ballot measure. ITEM E: MINUTES KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 6, 2000 PAGE 9 E-1. Regular Meeting of August 16, 2000. Approved by consent agenda. ITEM F: CORRESPONDENCE -- None. ITEM G: OLD BUSINESS -- None. ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Swarner MOVED to pay the bills and Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. H-2. Purchase Orders Exceeding $2,500 MOTION: Councilwoman Swarner MOVED for approval of the purchase orders exceeding $2,500 and Councilwoman Porter SECONDED the motion. Porter asked for an update of using local laundry services for the city departments. Kornelis reported there was a good probability the local laundry service would be able to handle the Shop's laundry requirements. There are two firms interested. La Shot reported a purchase order had already been approved for laundry services for the Streets Department, however they would consider a local source in the future. VOTE: There were no objections. SO ORDERED. H-3, Ordinance No. 1877-2000 -- Amending KMC 13.30.080 to Include Prohibiting the Operation of Motor Vehicles on the Vegetated Areas of a Portion of the South Shore of the Kenai River and Cook Inlet. Introduced by consent agenda. H-4. Ordinance No. 1878-2000 -- Amending Various Parts of Title 21 (City Airport and Airport Lands) and Title 22 (City -Owned Lands) of the Kenai Municipal Code. Introduced by consent agenda. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 6, 2000 PAGE 10 H-5, Ordinance No. 1879-2000 -- Increasing Estimated Revenue and Appropriations by $225,000 in the Water and Sewer Fund and the Mission Street Sewer Line Relocation Capital Project Fund. Introduced by consent agenda. H-6. Approval -- Election Judges for October 3, 2000 City Election. Clerk Freas referred to the list of election judges included in the packet. MOTION: Councilwoman Swarner MOVED to appoint the election judges as presented for the October 3 city/borough election and Councilman Moore SECONDED the motion. There were no objections. SO ORDERED, H-7. Approval -- Extension of Special Use Permit/ KPB Project Impact Office From September 30, 2000 to March 31, 2001. Ross referred to Borough Mayor Bagley's letter (included in the packet) which explained the Borough recently learned the Project Impact Program (currently housed at the Fire Training Facility) performance date had been extended to March 31, 2001. Bagley requested the special use permit for space at the Fire Training Facility be extended from September 30 to March 31, 2001. Ross noted administration's recommendation to extend the permit. MOTION: Councilwoman Porter MOVED to extend the permit from September 30, 2000 to March 31, 2001 and Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. H-8. Approval -- Assignment of Lease/Fine Arts Center from the Kenai Arts and Humanities Council to Peninsula Arts Guild. Ricky Gease -- President of the Kenai Arts & Humanities Council Board of Directors and Peninsula Art Guild. Gease explained that when the original lease for the Kenai Fine Arts building was signed, the Peninsula Art Guild did not have its 501(c) 3 tax status and the Kenai Arts & Humanities Council signed the lease for the Guild. The Guild had since received the non-profit tax status and wanted to now assume the the lease responsibilities for the Arts Center. He noted the Kenai Arts 8. Humanities Council passed a resolution to transfer the lease for the Arts Center to the Peninsula Art Guild, contingent upon approval of the City of Kenai and were now requesting approval from the city. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 6, 2000 PAGE 11 MOTION: Councilwoman Swarner MOVED to release the Kenai Arts & Humanities Council of the lease of the Kenai Fine Arts Center and have it assigned to the Kenai Arts Guild, taking effect on September 15, 2000. Councilman Moore SECONDED the motion. Councilwoman Swarner requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. H-9. Approval -- Security Assignment of Lease/Lot 1A, F.B.O. Subdivision, South Addition from Dan O. Pitts to National Bank of Anchorage. It was noted administration had no objections to the security assignment. MOTION: Councilman Frazer MOVED to approve the security assignment of lease as outlined for Lot 1A, FBO Subdivision, South Addition and Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. H-10. Approval --Security Assignment of Lease/ Lot 3, Block 1, Gusty Subdivision, from L&M Ventures, Inc. and Michael J. Lott, Natasha L. Lott and Nina Marion to First National Bank of Anchorage. It was noted administration had no objections to the security assignment. MOTION: Councilman Frazer MOVED to approve the security agreement as outlined in the August 28, 2000 memorandum and requested UNANIMOUS CONSENT. Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. H-11. Approval -- Renewal of FAA Lease for Runway Alignment Indicator Lights (RAIL), Medium Approach Lighting System (MACS), and 25-Foot Easement for Buried High Voltage Cable. MOTION: Councilwoman Swarner MOVED to extend the lease and Councilman Frazer SECONDED the motion. There were no objections. SO ORDERED, H-12. Approval -- Vacation of a Public Right -of -Way and/or Easement Reserved Under Public Land Order 1216 and Excluded from U.S. Patent KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 6, 2000 PAGE 12 Filed in Book 547, Pages 167 and 168, Kenai Recording District, Located in U.S. Survey 1435, Within Section 6, Township 5 North, Range 11 West, Seward Meridian, Alaska (502 Overland Avenue, Kenai) . Council was referred to the information included in the packet regarding the easement. Public Works Manager La Shot explained the easement was situated on the old Moose Range Headquarters in Old Town. Bookey noted several years prior to the Kenai Natives Association, Inc. (KNA) receiving the headquarters property, the city spoke to the federal government regarding the city not having public access to Overland Drive along the Headquarters property. Council referred to maps included in the packet and it was noted the headquarters' property line extended out into Overland Drive. La Shot stated he was not aware of any changes made in that regard. Council requested administration discuss the matter with KNA representatives prior to their (council) taking action on the easement vacation requested by KNA, understanding it was two different issues, but that the Overland Drive issue also needed to be resolved. Council requested the matter be brought back to council for consideration at the September 20 meeting. H-13. Discussion -- October 18, 2000 Council Meeting Date Change. A memorandum from Clerk Freas was included in the packet which stated there was no set policy to when a meeting should be moved. It was noted the date change was being made to accommodate the Alaska Day holiday on October 18. Council agreed to change the October 18 meeting date to October 19, 2000. H-14. Approval -- Change Order No. 1 / Kraxberger Drilling for Kenai Well No. 4 Well Test and Production Contract -- $M250. Added at the beginning of the meeting and heard after Item B-2. ITEM I: ADMINISTRATION REPORTS Mayor -- Mayor Williams reported the following: • Referred to the Department of Veterans Affairs letter included in the packet and explained area veterans were working with the Alaska VA Healthcare system to develop a community -based outpatient clinic on the Kenai Peninsula. The letter was an update of the effort. • Reminded council and administration of the Challenger Challenge on Friday, September 15 beginning at 6:.30 p.m. • Traveled to Palmer with Mike Navarre, Borough Mayor Bagley to discuss a tri-borough support of the proposed gas pipeline to Nikiski. Navarre will be traveling to Ohio to attend the Governor's gas conference. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 6, 2000 PAGE 13 • Suggested Police Chief Morris and City Manager Ross be city representatives, along with Councilman Bannock to the prison committee. Clerk Freas was asked to inform the Assembly President of this information. • Stated he spoke with several Assembly members who suggested the ten - bed Juvenile Detention Center be designed for 20 beds in order to better serve the community. Ross noted, the number of beds had been discussed extensively by the committee. I-2. City Manager -- Ross reported the following: • Noted the letter to the National Bank of Anchorage included in the packet which informed the bank of a change in city employees authorized to sign city checks. • Noted the Foreign Trade Zone application was proceeding. There's a conference in this regard to which a representative from the City and the Borough would be attending. Williams noted Mayor Wuerch (Anchorage) was interested in developing a tri-borough port authority as well. I-3. Attorney -- No report. I-4. City Clerk -- No report. I-5. Finance Director -- No report I-6. Public Works Managers Kern el i s • Reported DOT opened bids on the Spur Highway repaving project from Mile 10. to 22. The project is to be held and begun August of 1002. Williams noted, he wanted to speak to the contractor regarding paving of the Challenger parking lot at that time. La Shot: No report. I-7. Airport Manager -- No report. ITEM J: DISCUSSION J-1. Citizens Ricky Gease -- Suggested the city consider that if the city ever has a city income tax, businesses in the city could exempt 25% of their employees' salaries from the tax like is done by the federal government for their employees. J-2. Council Bookey -- No comments. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 6, 2000 PAGE 14 Swarner -- • Requested names of council members who suggest ordinances and resolutions be placed on the documents. • Reported it had been suggested to her that informational signs be placed along the Spur Highway noting school locations. Moore -- • Complimented Airport Director Cronkhite on the tree removal program at the cemetery. Cronkhite reported this phase of the cemetery work was completed. She walked through the trees across the street with the Borough's tree expert who believed they could selectively remove infected and susceptible trees and address the tree height issue as well. She added, that property owned privately and the matter would not be addressed until next year. • Complimented the Finance Department on the positive financial report. Porter -- Noted the sewer drain/manhole on Lawton in the area of the high school was caving in. Bannock -- No comments. Frazer -- No comments. EXECUTIVE SESSION - None Scheduled ITEM X: ADJOURNMENT The meeting adjourned at approximately 10:41 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk