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HomeMy WebLinkAbout2000-11-15 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 15, 2000 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: Z /www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: PUBLIC HEARINGS 1. Ordinance No. 1887-2000 -- Eliminating the Kenai Historic Commission by Repealing Ordinance No. 1866-2000. 2. Ordinance No. 1888-2000 -- Increasing Estimated Revenues and Appropriations by $70,000 in the General Fund and the Kenai Coastal Trail Capital Project Fund. 3. Resolution No. 2000-65 -- Awarding a $47,800 Contract to Seekins Ford Peninsula for Two Patrol Vehicles. 4. Resolution No. 2000-66 -- Awarding a Contract for Professional Consulting services to Peratrovich, Nottingham & Drage, Inc. for the Environmental and Permitting Phase of the Project Entitled the Kenai Coastal Trail for the Lump Sum Amount of $62,000. 5. Resolution No. 2000-67 -- Transferring $5,000 in the Street Improvements Capital Project Fund for Engineering. ITEM D: COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Kenai Historic Commission 8. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Visitors & Convention Bureau Board C. Alaska Municipal League Report 1. *Regular Meeting of November 1, 2000. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1889-2000 -- Increasing Estimated Revenues and Appropriations by $2,300 in the Senior Citizen Title III Grant Fund for a Grant From the State of Alaska. 4. Discussion -- Replacement of Rear Screen Projector/Kenai Visitors 8v Cultural Center. 5. Discussion -- Draft City of Kenai Newsletter ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM Js DISCUSSION 1. Citizens (live minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 15, 2000 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http:/ /www.ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING MTNTTTRS ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Bannock, Frazer, Williams, Bookey, Swarner, Moore and Porter. Mayor Williams presented an Alaska Municipal League Award of Excellence to members of the Kenai Fire Department in honor of their efforts with the Fire Wise/Project Impact Program removing beetle -killed spruce trees from areas in the City. A-3, AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD AT: I-1, EDD letter and invitation to the Kenai Peninsula Economic Outlook Forum scheduled for December 8, 2000. MOTION: Councilwoman Swarner MOVED for approval of the agenda as amended and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. A-4. CONSENT AGENDA Mayor Williams noted there were no changes to the consent agenda. MOTION: Councilwoman Swarner MOVED for approval of the consent agenda as presented and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 15, 2000 PAGE 2 ITEM B: SCHEDULED PUBLIC COMMENTS -- None. ITEM C: PUBLIC HEARINGS C-1. Ordinance No. 1887-2000 -- Eliminating the Kenai Historic Commission by Repealing Ordinance No. 1866-2000. MOTION: Councilman Bookey MOVED for adoption of Ordinance No. 1887-2000 and Councilwoman Porter SECONDED the motion. There were no public comments. Councilman Moore reported Clerk Freas sent letters to all the members of the Commission to inform them of the impending public hearing on the ordinance. Moore also noted he received a call from one of the commissioners who concurred with the council's consideration to sunset the commission. Williams commented the Commission had not had a lot of activity and projects of historical nature could now be handled through the Kenai Historical Society and Kenai Visitors Center. He added, he would work with either of the groups and thought the council felt the commission had served its purpose. Councilman Bannock reported the Planning 8v Zoning Commission discussed the matter and were informed by the Planning Department that an ordinance would probably come forward to pass the duties of the Historic Commission to the Planning 8v Zoning Commission. Attorney Graves concurred. VOTE: Bannock: Yes Frazer: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Porter: Yes MOTION PASSED UNANIMOUSLY. C-2. Ordinance No. 1888-2000 -- Increasing Estimated Revenues and Appropriations by $70,000 in the General Fund and the Kenai Coastal Trail Capital Project Fund. MOTION: Councilwoman Swarner MOVED for approval of Ordinance No. 1888-2000 and Councilman Bookey SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 15, 2000 PAGE 3 There were no public comments. Councilman Bookey asked what work would be done for the $70,000. City Manager Ross explained the preliminary work done by Peratrovich, Nottingham & Drage, Inc. (PND) raised concerns by environmental groups and this phase of work would be investigating those concerns and what work will need to be done in order to acquire Corps of Engineer permits and satisfy the environmental groups' concerns. Public Works Managers La Shot and Kornelis reviewed the cost proposal from PND and found the price in line with what work will be done. Ross also explained he could not be sure this would be the only costs involved for this phase of the work as there could be some unforeseen discussions with environmentalists. He added, it was his understanding this amount would cover the costs involved with the scope of work defined in the proposal. Bookey stated he would expect additional funding going toward this phase. Williams reported he discussed what kind of partnerships the city could develop with representatives of the Denali Commission, State Department of Rural Development, etc. in order to acquire funding for the project. He noted the funding sources were uncomfortable to give any assurances at this time, but felt if permits are acquired, funding would come. He noted, pre -filing for funding had been made at the state and federal levels. Kornelis also noted, PND would have six months in order to do this phase of the work. In doing this preliminary work, it is hoped the agencies will be on board before the permitting phase. VOTE: Bannock: Yes Frazer: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Porter: Yes MOTION PASSED UNANIMOUSLY. C-3, Resolution No. 2000-65 -- Awarding a $47,800 Contract to Seekins Ford Peninsula for Two Patrol Vehicles. MOTION: Councilwoman Porter MOVED for approval of Resolution No. 2000-65 and Councilwoman Swarner SECONDED the motion. There were no public comments. Referring to the resolution, Porter asked why no other bids were received. Police Chief Morris explained bid specifications were sent to dealers in Anchorage and on the Peninsula. Only one responsive bid was received. Porter asked if there was something wrong with the bid and Morris answered no. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 15, 2000 PAGE 4 Kathy Sullivan, Commercial Fleet Sales Manager, Seekins Ford Peninsula -- Sullivan explained, Chevrolet is the only other manufacturer making police interceptor vehicles and Ford was the only manufacturer that could meet the city's specifications. VOTE: There were no objections. SO ORDERED. C-4. Resolution No. 2000-66 -- Awarding a Contract for Professional Consulting services to Peratrovich, Nottingham & Drage, Inc. for the Environmental and Permitting Phase of the Project Entitled the Kenai Coastal Trail for the Lump Sum Amount of $62,000. MOTION: Councilman Bookey MOVED for approval of Resolution No. 2000-66 and Councilman Moore SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. C-5., Resolution No. 2000-67 -- Transferring $5,000 in the Street Improvements Capital Project Fund for Engineering. MOTION: Councilman Moore MOVED for approval of Resolution No. 2000-68 and Councilwoman Porter SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. ITEM D: COMMISSION/ COMMITTEE REPORTS D-1. Council on Aging -- Porter reported the Council on Aging met on November 7 at which there was a lengthy discussion with Steve Ashman of Alaska Housing Finance Corporation in regard to housing for elders. She noted, consensus of the membership was to recommend a grant application be submitted for funding to KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 15, 2000 PAGE 5 have a feasibility study prepared in regard to developing an assisted living facility in Kenai. She noted, the applications are made available in August. Williams stated he wanted to discuss an assisted living facility during the council's February economic forum. He added, he wanted to find out what other interests there are in the area and whether there would be interest or the ability to join with other entities to develop an assisted living facility. Porter noted, Ashman stated another 20 units could be added to the current senior housing and not all the units would need to be assisted living. She added, the seniors are very interested in solving the issue and the meeting was very well attended. Bookey asked if a facility were built, would the city run it. Williams answered, that was unknown, but that would be one of the questions investigated in a broad feasibility study. D-2. Airport Commission -- Swarner reported the Commission met on November 9 and met the new air traffic manager at the Kenai Tower and discussed local radar. She also reported the flooring previously chosen for in front of the counters was no longer available from the manufacturer. Consequently, the carpet committee was again investigating other products that would be durable and maintainable. D-3. Harbor Commission -- The meeting was cancelled by council. D-4. Library Commission -- Moore reported the Commission met on November 7 and heard a report from the Friends that their raffle and dinner were very successful. They also reviewed the Library's accomplishments over the year and finalized their goals and objectives. D-5. Parks & Recreation Commission -- Frazer reported the minutes of the November 2 meeting were included in the packet. He noted Rick Baldwin of the LLC spoke to the Commission and requested financial assistance in maintaining the ice at the multipurpose facility to cover public skating use, i.e. $70/day for 120 days (two Zambonis a day) . Frazer added, it was his understanding it would be a lump sum payment based on actual costs incurred on behalf of public skate. It was also stated there is heavier use of public skate than expected and it is necessary to keep the ice in good condition for the sold time use. Bookey suggested council give some thought to the fact the LLC said they would maintain the ice at no cost when the matter was first proposed to council. Frazer also reported the Commission discussed upgrading Municipal Park and noted a suggested three-phase program was offered by Daniel Castimore. It was also reported the Commission met with members of the Beautification Committee in a work session after their regular meeting to discuss a long-range comprehensive plan for adding sidewalks at Memorial Park, as well as discuss the suggested memorial wall. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 15, 2000 PAGE 6 Parks Director Frates reported Dr. Peter Hansen suggested placing memorial brick tiles on the outside of the fountain instead of a memorial wall due to the additional cost that would be involved in building a wall. Discussion was very favorable in regard to Hansen's suggestion. Swarner noted the Commission and Committee approved the plan discussed for additional sidewalks which will come back to council for consideration and administration will discuss the matter further at budget time. Moore noted the Commission recommended the city paying the $8,400 requested by the LLC. He asked why Commissioner Baxter voted against the motion and Frates explained Baxter thought, for the same cost, a person could be hired by Parks to do the maintenance and while not doing that, the person could do other work for the department. D-6. Planning & Zoning Commission -- Bannock reported the minutes of the November 8 meeting were included in the packet. He noted the actions taken by the Commission as follows: • Discussion regarding Borough's notice of a negotiated land exchange with Herman & Irene Fandel. He explained, the city received a copy of the notice because the city is a landowner within the notice radius. The Commission felt it was a Borough issue and chose not to hold a public hearing on the matter. • Draft amendments to the sign code would be brought to the Commission in the near future. He suggested council would be invited to at least one work session with the Commission to review the amendments prior to any actions taken. • The Commission requested council to cancel their November 22 meeting due to a lack of agenda items and because it is Thanksgiving Eve. There were no objections to canceling the meeting by council. Council reviewed the memorandum included in the packet regarding the proposed negotiated land exchange between the Borough and Fandels. Bannock suggested that if council agreed with the points included in the memorandum, it should formally notify the borough. Williams stated his desire the item be brought forward for public hearing at the council level and added his concerns as: it has been a trespass situation for such a long time, allowing the exchange could set a precedence, what is the property to be exchanged, etc. Bannock noted no information as to what property will be exchanged was not a part of the information received from the borough. Ross reported the borough land had once been deeded from the city to the borough. It was found not to have any educational restrictions on the property transferred. No other history of the transfer was available. Williams suggested it could have been transferred with an eye to educational use since the high school vocational education building was situated on a portion of the property transferred. Porter noted the borough tract in that area was quite large and the borough had been trying over the KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 15, 2000 PAGE 7 years to get it into private hands. She agreed with Williams that even though the property had been trespassed on over the years, it didn't make it right that the property could be exchanged now. She suggested the borough address the disposition of their tract as one big issue and not one lot. Williams stated he would like the history of the property investigated, i.e. was it the intention of the city to give the property to the borough for an educational purpose and if so, should the borough contact the city in regard to that large tract of property. Ross noted, the city sold the property to the borough and the deed restriction in place had only to do with select historic sites (barabaras, etc.) . He added, there is no educational deed restriction on that parcel and it was unknown why it was sold to the borough and for what purpose. Frazer stated it was not known why the borough decided to sell the property to the Fandels and preferred the matter be left to the borough. Williams noted the Fandels applied to the borough to trade it based on a long-term use, but which has been illegal. Moore stated he concurred with administration. MOTION: Councilman Moore MOVED that Mr. Bryson be asked to request the exchange be postponed. Councilwoman Porter SECONDED the motion. Porter noted she felt it was a city issue that the property has been used for many years as if it was their own and not paid taxes on the property which was loss of revenue to the city and borough. Moore agreed. Attorney Graves stated there was no mechanism to correct that issue. However, if the property had been in private ownership over those years, taxes would have been imposed. Bannock noted that if the exchange takes place, the property would then be in private hands and taxes would be imposed. Moore stated he felt the points made in the memorandum were good and wanted to see the matter postponed to allow the city to address the issue. Bookey agreed with Moore and stated his concern that the borough left the trespassed use of the property unchallenged since 1975. VOTE: Bannock: No Frazer: No Williams: Yes Booke Yes Swarner: 1 Yes Moore: Yes Porter: Yes MOTION PASSED, D-7. Kenai Historic Commission -- Moore explained the next regularly scheduled meeting date would be November 20 and because the ordinance passed KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 15, 2000 PAGE 8 earlier in the meeting to eliminate the commission would not become effective for 30 days, he requested the November 20 meeting be cancelled. There were no objections from Council. D-8, Miscellaneous Commissions and Committees D-8a. Beautification Committee -- Swarner reported the Committee met on November 14 and reviewed next season's flower planting list. She noted the Committee was very appreciative of the holiday lights placed at Memorial Park. Swarner also reported the Committee requested their December meeting be cancelled. There were no objections. D-8b. Kenai Convention & Visitors Bureau Board -- Kathy Tarr, Center Director reported the following: • The minutes of the August meeting were included in the packet. • A slate of nominees for the yearly board election was discussed and election ballots would be sent out by the end of the week. • Plans for next summer's art show "2001 Fish Odyssey" were continuing. • A $1,500 scholarship was made available through last summer's art show. • A draft budget for the upcoming fiscal year was presented. • Employee compensation and benefits were discussed. • A board retreat was being planned to discuss goals and objectives. • Financial and visitor statistics reports were given. D-8c. Alaska Municipal League Report -- Councilwoman Swarner reported she and Williams attended the AML Conference which was very informative. She noted the keynote speaker's comments were of encouraging teamwork with the community and suggested a large outdoor reception to "get to know your council" with food, door prizes, etc. which she felt should be discussed during budget preparation. She also noted Willie Thomas was elected as President and Bob Knight was elected as the second vice president. Williams also reported a resolution was passed supporting a gas pipeline to Fairbanks. He noted he would be giving a presentation at the RDC Conference in Anchorage supporting a pipeline from Fairbanks to Nikiski. Williams noted a community dividend program was also discussed which would allow for municipalities' long-range planning which has support of the majority leader. BREAK TAKEN: 8:12 P.M. BACK TO ORDER: 8:30 P.M. � ITEM E: MINUTES KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 15, 2000 PAGE 9 E-1. Regular Meeting of November 1, 2000. Approved by consent agenda. ITEM F: CORRESPONDENCE -- None. ITEM G: OLD BUSINESS -- None. ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Swarner MOVED to pay the bills and Councilman Bookey SECONDED the motion. There were no obj ections. SO ORDERED. H-2, Purchase Orders Exceeding $2,500 MOTION: Councilman Moore MOVED to approve the purchase orders exceeding $2,500 and Councilman Bookey SECONDED the motion. It was noted the price of natural gas was increasing which would affect the price the city receives from Aurora Gas. VOTE: There were no objections. SO ORDERED, H-3, Ordinance No. 1889-2000 -- Increasing Estimated Revenues and Appropriations by $2,300 in the Senior Citizen Title III Grant Fund for a Grant From the State of Alaska. Introduced by consent agenda. H-4. Discussion -- Replacement of Rear Screen Projector/Kenai Visitors 8s Cultural Center. Ross referred to the memorandum and attachment included in the packet. He explained the Visitors Center's projector was needing to be replaced and the Visitors Center felt the cost should be borne by the city as the projector is a fixture of the building and the building is owned by the city. He noted, in checking the city's files, Center's files, nothing reflected whose responsibility it is to replace the item. He KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 15, 2000 PAGE 10 added, he tended to agree with Tarr that the equipment was a fixture, based on how the facility and equipment is used, and it was the city's responsibility to replace it. Bookey explained, during the design of the building, it was the city manager's desire not to involve the city in maintenance of telephones, copy machines, office furniture, etc. and the Center agreed with it. To him, the projector is a fixture as it was bought with the grant money for the building and the large meeting room where the projector is situated was designed for to incorporate showing videos of the area for visitors, as well as others. As a council member, Bookey stated he wanted to keep the building in the best condition and didn't feel it was the Center's responsibility replace the equipment. Porter stated she felt it was the city's responsibility for fixing and replacing fixtures of the building and felt it would be a good policy to do those types of replacements, including other departments as well and explained the Senior Center had to pay half or more of costs to replace fixtures of the building in the past, i.e. dishwasher, stove, mixer, etc. Williams supported the city purchasing the projector due to the large amount of visitors who have enjoyed videos offered at the Center. Ross noted that if council agreed the cost for replacement of the projector should be borne by the city, those minutes would be attached to the contract for future referral. It was suggested an addendum or amendment be made to the Center's contract to identify the responsibility for future repairs/replacements of building fixtures. Council stated their agreement that the projector should be considered a fixture of the building and the city's responsibility to replace because the item is used by many entities. It was also suggested the purchase be made through a bid process and the that the Center participate financially with the city to purchase the projector. It was noted price information was being collected both locally and out of the area and that because the item's cost would be under $10,000, it was not necessary to go to bid. MOTION: Councilman Bookey MOVED for the city to make a purchase of the program for the Visitors Center in its entirety because it is was the original intent and he wanted to keep it that way. Councilman Moore SECONDED the motion. Porter asked if Bookey would amend his motion to include other department in the policy and Bookey stated he thought that should be addressed separately. VOTE: Bannock: No Frazer: Yes Williams: Yes Bookey: Yes Swarner: 1 Yes Moore: Yes Porter: Yes MOTION PASSED. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 15, 2000 PAGE 11 H-5. Discussion -- Draft City of Kenai Newsletter Porter referred to the newsletter included in the packet (color sample was distributed to council) and noted it was a draft and took some time to develop. She suggested it might be helpful for Legal Secretary Padilla, the developer of the newsletter, to attend a workshop to help her with the project. She noted the finished product would be on larger paper, but would still be four pages (double -sided). Consensus of the council was that the project should go forward and funds to cover the printing and mailing should be taken from the Legislative budget. ITEM I: ADMINISTRATION REPORTS I-1. Mayor -- Williams requested the city's donation of the old Senior Center's refrigerator for use at the Challenger Center but after a short discussion, he determined he would have it inspected by his refrigerator repairman first. Williams also noted the EDD flier noticing its economic forum to be held December 8 (distributed at the beginning of the meeting) and requested council to contact Clerk Freas if they planned to attend. I-2. City Manager -- Ross reported Trans -Northern Airline requested termination of their lease, effective November 15. He added, they were behind approximately $4,700 on their landing fees and lease payments and that Airport Manager Cronkhite and City Attorney Graves were working on the matter. I-3. Attorney -- City Attorney Graves reported he attended a very interesting airport law class the end of October. I-4. City Clerk -- Freas referred to a letter from Peninsula Winter Games (included in the packet) requesting a donation from the city. She noted there was $500 included in the Legislative budget for this purpose and asked what event the council would want to sponsor. Porter stated her concern that recently she had read an article in which the Peninsula Winter Games donated $1,000 of funds that were donated to them toward the development of a snowboarding hill in Soldotna. It was noted, the city's sponsorship for the last several years had gone toward rides for special needs kids at the ceremonial start of the Tustumena 200. Discussion followed in which it was noted the location of the race start would be changed this year, but would still take place in Kenai. It was also noted a basketball tournament would be played at the Recreation Center. There were no objections to donating $500 to the Peninsula Winter Games and sponsor the ceremonial start of the Tustumena 200. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 15, 2000 PAGE 12 I-5. Finance Director -- No report. I-6. Public Works Managers -- No reports. I-7. Airport Manager -- Cronkhite referred to information included in the packet indicating the state would no longer provide one-half of the local matching funds for federal grant -funded capital improvement projects for municipally -owned airports. She asked if the city wanted to continue a relationship with other municipally -owned airports to address the issue and try to get the funding back. Williams stated, because the city receives less state funding from Municipal Assistance and Revenue Sharing and because municipally -owned airports saved millions of dollars in operating costs for the state over the years, he felt the city should work with other municipally -owned airports and advise the state of the city's unhappiness with them to this regard. Cronkhite stated a return response would come back to council for approval. Cronkhite also noted the enplanements were up for October and for the year. Moore asked if Trans-Northern's market share compared with what Yute Air received. Cronkhite answered she thought it was about eight percent and added, Trans Northern did not indicate they had a problem with the market, but referred to internal issues for their difficulties. Cronkhite was asked if proposals were being received in regard to the space vacated by the travel agency. She noted the matter would be discussed by the Commission at their next meeting. Cronkhite added, she had received lots of comments of interest for the space. ITEM J: DISCUSSION J-1. Citizens -- None. J-2. Council Frazer -- • Suggested the city purchase a camera to have available for taking pictures of special events such as the presentation of award at the beginning of the meeting. • Frazer asked what the investigation found of the recreational vehicle trailer he mentioned at the last meeting. Ross answered a 30-day demand letter had already been issued from the building inspector and the owner had until the first week of December to comply. Bannock -- • Thanked council for attending the after -election gathering at Kenai Chrysler. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 15, 2000 PAGE 13 • Bannock also reported he and Lt. Kohler attended a meeting in regard to the development of a private prison on Wildwood property. He noted, the Kenai Natives Association, Inc. hired Livingston -Sloan as their architects. Porter -- • Reported she attended the first meeting of the employee appreciation dinner planning group. To that regard, she requested council approve a "day off with pay" as a door prize. MOTION: Councilwoman Porter MOVED to contribute one "day -off -with -pay" for the employees dinner. Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. • Porter reported she would be absent from the next council meeting. Moore -- Requested the state be notified the approaches from the side streets onto Redoubt and Forest Drive were needing to be graded as well as the road. Swarner -- • Congratulated Graves for his election to the KDLL Board of directors. • Reported she gave a presentation to the Chamber of Commerce about issues of the city and learned that many people do not use the city's website for meeting information nor do they read the meeting agenda advertised in the newspaper. She added, she talked with a representative of the newspaper and they will be placing the city's agenda in a better position and update the its appearance at no additional cost. Bookey -- Asked for an update on the loader being rebuilt. Public Works Manager La Shot reported the work had been completed and the loader was at the shop. Comments received from city employees were good. EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT The meeting adjourned at approximately 9 : 2 5 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk