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HomeMy WebLinkAbout1999-10-06 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING OCTOBER 6, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / Zwww.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. KT Peters -- KCHS Yearbook Staff /Request for Purchase of Advertising. ITEM C: PUBLIC HEARINGS 1. Resolution No. 99-55 -- Confirming the Assessment Roll on the Crow Court Street Improvement Special Assessment District. 2. Resolution No. 99-56 -- Adopting an Alternative Allocation Method for the FY2000 Shared Fisheries Business Tax Program and Certifying That This Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in the Cook Inlet Fisheries Management Area. ITEM D: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Kenai Visitors 8v Convention Bureau Board d. Alaska Municipal League Report ITEM E: MINUTES 1. *Regular Meeting of September 15, 1999. 2. *Notes of September 20, 1999 Property Review. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS 1. Discussion -- Property Use Plans/Tract C, Daubenspeck Property; FAA Tract Property; FAA Football Field. ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. Discussion -- Dip Net Fishery/ South Beach ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (live minutes) 2. Council EXECUTIVE SESSION - Annual Evaluation of City Attorney and City Clerk. ITEM K: ADJOURNMENT KENAI CITY COUNCIL - REGULAR -MEETING OCTOBER 6, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: Z /www.ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:02 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Frazer, Williams, Bookey, Swarner, Moore and Bannock. A-3, AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD AS: B-2, Rosa McDonald -- Request for street light at corner of Linwood and Kaknu Way. SUBSTITUTE: H-2, Purchase Orders Over $2,500 -- Addition of purchase order to Wince-Corthell-Bryson for survey of Daubenspeck property ($3, 100). MOTION: Councilman Moore MOVED to approve the agenda as amended and Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. A-4, CONSENT AGENDA Mayor Williams noted there were no changes to the Consent Agenda: MOTION: Councilwoman Swarner MOVED to approve the consent agenda as presented and Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. i ITEM B: SCHEDULED PUBLIC COMMENTS KENAI CITY COUNCIL MEETING MINUTES OCTOBER 6, 1999 PAGE 2 B-1. KT Peters -- KCHS Yearbook Staff /Request for Purchase of Advertising. Peters explained she was a member of the KCHS Yearbook staff and inquired whether the city would like to purchase advertisement space in the Class of 2000 yearbook. She noted, it was important for the students to see the city`s support, the city purchased advertisement space in the past, and because it was the millennium edition of the yearbook, their class wanted to make the cost of the yearbook affordable for all the students. The more advertisements sold, the lower the yearbook price would be. Peters also stated 100% of the proceeds from the advertisement would go toward the yearbook production and the yearbook should be available for the purchasers during the second week of May. She noted the cost for a full -page advertisement was $120. MOTION. Councilman Bannock MOVED to approve the purchase of a one -page advertisement in the KCHS Yearbook and Administration do the appropriate paperwork. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. B-2. Rosa McDonald -- Streetlight Request. Miss McDonald stated her address as 1303 Kaknu Way in Kenai. McDonald explained a street light was needed at the corner of Kaknu Way and Linwood as there are a lot of people living in that area with children catching the school bus. The light would help the children be more visible as well as the roadway. Public Works Manager Kornelis was asked if this area was on the list for street lights and how much was budgeted for street lights in this fiscal budget. Kornelis answered, $7,500 was included in the budget for new street lights and explained he just received the list of suggested lights from the Kenai Police Department. He suggested this light could be added to the list. Kornelis also explained, after he receives the list from the Police Department, he sends it to HEA for their cost estimate. After that, he sends letters to people in the area of the suggested street lights for their comments and then the list comes back to council for their review and consideration. When asked if there was an existing power pole at the corner, McDonald stated there were two. Swarner suggested this street light be placed on the list and at the top of the list. Kornelis also noted the time needed to place a light depends upon the secondary power. If there are no complications, the work could be done in a month's time. Williams stated he believed this light could be placed without being expensive as a pole was situated at the corner. Williams noted the consensus of council was to have administration continue to work on the matter and expediently place a street light at the corner of Linwood and Kaknu. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 6, 1999 PAGE 3 ITEM C: PUBLIC HEARINGS C-1. Resolution No. 99-55 -- Confirming the Assessment Roll on the Crow Court Street Improvement Special Assessment District. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 99-55 and Councilman Frazer SECONDED the motion. There were no public comments. Bookey asked if any comments had been made by Cook Inlet Housing Authority. He noted, a letter had been received in the past from them stating they were not required to pay for assessments. Attorney Graves explained CIHA initially sent a letter stating they were exempted from paying assessments. After doing some research, he found in their agreement with the city they were obligated like any other taxpayer and CIHA, in signing the agreement, agreed to pay assessments. Clerk Freas reported she received no written objections and all the return cards from the certified letters were received. Bookey asked if CIHA refused to pay the assessments, would their cost be distributed to the other property owners in that assessment district or would the city have to pay that cost. Graves answered, if CIHA did not pay, the city would begin standard foreclosure action. He added, CIHA would not be treated any differently than any other taxpayer. VOTE: There were no objections to the motion. SO ORDERED, C-2., Resolution No. 99-56 -- Adopting an Alternative Allocation Method for the FY2000 Shared Fisheries Business Tax Program and Certifying That This Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in the Cook Inlet Fisheries Management Area. MOTION: Councilman Bookey MOVED for approval of Resolution No. 99-56 and Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. l KENAI CITY COUNCIL MEETING MINUTES OCTOBER 6, 1999 PAGE 4 There were no public comments. A general discussion took place in which it was noted these funds would be placed in the General Fund and that the allocation discussed in the resolution was how the fish tax would be distributed and didn't have anything to do with fish allocation. VOTE: There were no objections. SO ORDERED. ITEM D: COMMISSION/ COMMITTEE REPORTS D-1. Council on Aging -- Swarner reported no recent meeting had been held. D-2. Airport Commission -- Bannock reported the minutes of the September 9, 1999 Commission meeting were included in the packet. The next meeting was scheduled for October 14. D-3, Harbor Commission -- Bookey reported the next meeting would be held on October 11, 1999. D-4. Library Commission -- Moore reported the Commission met on October 5 at which the Director reported many of the software upgrades needing to be made were completed and software needs had been identified. Also, a survey of Library needs, etc. was being prepared by the student representative and one of the commissioners which would be distributed to the students at the high school, middle school, etc. Moore also reported the Commission discussed storage needs for the Peninsula Clarions which have been stored in acid -free boxes at the library. He noted, temperature and humidity -controlled storage space was required for the boxes. Moore added, Commission -suggested areas for the storage were the old animal shelter, a container, area in City Hall to be vacated by the Health Service, etc. Williams requested administration to look into the matter. D-5. Parks & Recreation Commission -- Frazer reported the next meeting would be held on October 7 at 7:00 p.m. in the council chambers. D-6. Planning 8s Zoning Commission -- Bannock reported the minutes of the last meeting were included in the packet. He noted he did not attend the meeting and he reviewed the minutes with the council. Bannock reported the Commission requested a work session be set to discuss more informally the landscape/site plan required by Mr. Mellish for his business. The work session would also be used to KENAI CITY COUNCIL MEETING MINUTES OCTOBER 6, 1999 PAGE 5 discuss the livestock ordinance. Bannock stated his opinion that a work session was not needed for the Mellish matter, however the livestock ordinance would be best handled in a work session. Bannock noted a memorandum he received from Administrative Assistant Kebschull indicated Mellish would try to have a landscape/ site plan available for the Commission's second meeting of October. Council determined the request should be brought back to their October 20 meeting. Bannock will discuss the matter with the Commission. Bookey agreed and added, unless a major problem came up, the Mellish matter should be handled in a regular meeting. D-7. Miscellaneous Commissions and Committees D-7-a. Beautification Committee -- Swarner reported the next meeting would be held on Tuesday, October 12, 1999 at 5:30 p.m. D-7-b. Historic District Board -- Moore reported the next meeting was scheduled for October 19, 1999. D-7-c. Kenai Visitors & Convention Bureau Board -- Bookey reported the next meeting would be held on October 27. D-7-d,, Alaska Municipal League Report -- Williams reported he received a letter stating the Kenai Sport Fishing Association donated $1,000 toward the AML Conference. He also noted the City's reception would be held on November 7 at the AARF. Williams also referred to the AML Draft Policy Statement which was distributed to council prior to the meeting. He requested the council review the statement prior to the Conference. ITEM E: MINUTES E-1, Regular Meeting of September 15, 1999. Approved by consent agenda. E-2. Notes of September 20, 1999 Property Review. Approved by consent agenda. ITEM F: CORRESPONDENCE -- None. ITEM G: OLD BUSINESS KENAI CITY COUNCIL MEETING MINUTES OCTOBER 6, 1999 PAGE 6 G-1. Discussion -- Property Use Plans/Tract C, Daubenspeck Property; FAA Tract Property; FAA Football Field. Ross explained this matter was returned on the agenda at council's request. He noted, the council toured the properties and the surveyor submitted costs for surveying the three parcels. He noted, the three undivided parcels wouldn't be platted, as a re -subdivision of those properties may be needed and could be determined after review of the new survey. Ross added, the purchase order for the survey was included on the list of purchase orders exceeding $2,500 for council consideration later in the meeting. He added, he believed the survey would be back to the council at the November 3 meeting. Williams referred to page 5 of the report and asked if work on the environmental assessment could continue while awaiting the new survey. Ross answered, he believed they would continue to work on the criteria for a Request for Proposals (RFP), but felt the re -survey should be distributed with the RFP. Williams also noted, he thought all expertise and talents should continue to deal with the BOR restriction situation as well. Council's consensus was to proceed. ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Swarner MOVED to pay the bills and Councilman Bookey SECONDED the motion. There were no obj ections. SO ORDERED. H-2, Purchase Orders Exceeding $2,500 MOTION: Councilman Bannock MOVED to approve the purchase orders exceeding $2,500 marked H-2 Substitute and Councilman Moore SECONDED the motion. Bannock referred to the list and asked for an explanation of the Byrne Grant. Police Chief Morris explained it was a Peninsula -wide grant for undercover drug operations. He noted, four cities on the Peninsula participate in the grant and each city has a 2 5% match. Morris stated, the City of Soldotna volunteered to administer the grant and he was happy to let them do it as it was very complicated. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 6, 1999 PAGE 7 VOTE: There were no objections. SO ORDERED. H-3. Discussion -- Dip Net Fishery/ South Beach Swarner asked what Administration suggested doing for the south beach area. Ross explained, administration had looked at the matter with proposals which were submitted to EVOS and again during the Board of Fish meetings. He noted, the matter was a standing issue and not much of a commitment was received from the State, however they were aware of the problem. Ross also reported no litter receptacle was placed at the beach site during the past dip net fishery because of the lack of access and that when the receptacle is there, it gets overloaded and then the wind blows trash around, etc. Instead, a sign was placed requesting users to haul out their own garbage which worked well. Access was still an issue to attend to the litter and human waste issues. Ross noted, in the past concerns had been expressed regarding the easement issue and this year the city worked with the Salamatof Native Association, Inc., who put in a public easement in order to try to take pressure off the city resident who has the section line easement adjoining their property. The city produced signs noting where Salamatof s beach access was located. Ross stated there were no different plans for the south beach in regard to next year's dip net fishery. However, pressure should be kept on the State to assist the city in developing a solution to service the beach as long as the fishery would be there. Swarner asked if the Legislators had been contacted on the matter. Ross answered no, and added, until the regulatory agencies identified that the potential impact to the wetlands outweighed the impact of intrusion by following the dunes, there was not much the Legislators could do. He added, Fish & Game was aware of the problem. The city's second plan was met with less objection because it follows along the wetlands inside the dunes. Swarner asked if the Board of Fisheries understood a problem existed. Ross answered yes, and noted they did ask Fish & Game to work on the project, however it was not an area over which they had jurisdiction. He added, the Board believes something needs to be done and know it is a habitat issue. One thought would be to close the area to dip net fishing, however that would be a long shot as they leave habitat degradation issues to the managers. Moore agreed the Board would be able to shut the fishery down if it became a habitat issue. He added, if it became a habitat issue where human waste, bluff erosion, etc. was occurring on the south side, he believed the council should encourage a closure until the problem is resolved. Ross added, a KENAI CITY COUNCIL MEETING MINUTES OCTOBER 6, 1999 PAGE 8 closure could be made with the recommendation of the management as a habitat issue. He added, he believed some attention will be given to the south side by Fish & Game, but believed it would be another several years. BREAK TAKEN: 7:47 P.M. BACK TO ORDER: 8:03 P.M. Bookey noted the letter of resignation from Leo Clay who had been a member of the Harbor Commission. He noted there were no new applications in the Clerk's file. ITEM I: I-1. Mayor ADMINISTRATION REPORTS a. Commission/Committee Positions -- Williams noted Mr. Clay had taken a job at the ship yard in Seward. Williams suggested a large advertisement be included in the newspaper stating listing commission/committee vacancies and requesting the general public to apply after the swearing in of the council members in November. b. Okha Visitor Meeting -- Williams reported he met with a group of visitors from Okha, Sakhalin Island who were in Kenai and brought a letter from their mayor for Williams. He continued, their mayor noted how long it had been since Kenai sent a delegation to Okha and wished Kenai well. Williams added, he would correspond with the mayor and suggested another trip to Okha be sponsored for members of the general public to visit the area. He asked council to let him know their opinions. C. October 18-22/Anchorage -- Williams reported he would be traveling to Anchorage the week of October 18 to attend meetings regarding Challenger and with HUD regarding the hockey rink. Williams also noted an Alliance breakfast meeting would be held on October 15 and asked other council members to attend as he could not. He noted, the breakfast meeting would be regarding the proposed gas pipeline to Valdez. Frazer stated he would attend as he is a member of the local board. Williams requested the Clerk to inform Mayor Navarre of the city's two representatives to the meeting. d. October 20, 1999 Council Meeting -- Williams reported he would not be attending the October 20, 1999 council meeting and requested Vice Mayor Swarner to conduct the meeting. e. AML Conference -- Williams requested a "Welcome to Kenai" banner be purchased by the Airport to hang in the terminal to welcome conference attendees. He KENAI CITY COUNCIL MEETING MINUTES OCTOBER 6, 1999 PAGE 9 suggested the banner have an area on which to interchange the name of the conference so the banner could be used in the future. f. Letter of Support -- Williams referred to a letter included in the packet from Paul A. Shadura, II who was requesting a letter of reference from the city in regard to his desire to be appointed to the Kenai River Special Management Area Advisory Board. Ross suggested council may want to wait to endorse another position which may come open in the next several months because that position represents all industry of the area. Discussion followed in which it was decided that since none of the council were familiar with Shadura and his background as far as the use of the River, city residency, his involvement in organizations, who asked him to seek appointment, etc., it would be difficult to send a letter of support. Instead, council suggested Williams speak with Shadura before the next council meeting and bring the matter back for review. g. Convention Center Discussion -- Williams reported he would be attending a luncheon on October 21 in Anchorage regarding their building a new convention center. The scheduled speaker was to be Bill Elander of the Anchorage Visitors and Convention Bureau. Williams suggested other council members attend the luncheon as well. h. Kenai Natives Association, Inc. -- Williams reported the Kenai Natives Association, Inc. recently hired a new executive director who would be speaking at the Chamber luncheon on October 27. i. 1999 Full Value Determination/Department of Commerce & Economic Development -- Williams referred to the October 1, 1999 letter included in the packet which determined the City of Kenai's full and true value of taxable real and personal property to be $424,575,770. j. Alaska Firefighters Conference/Alaska Fire Chiefs' Conference -- Williams reported the Firefighters' and Fire Chiefs' conferences, recently held in Kenai, were very successful. Williams thanked the Fire Department and AARF employees for their involvement and efforts. Bookey asked what Williams' discussions with HUD regarding the ice rink would entail. Williams stated, he would be discussing HUD's exploration of whether federal grant funding would be available for completion of the ice rink. He noted he had an earlier discussion with a HUD representative in Kenai who indicated funding was available, but did not say to what extent. Williams added, he would take blueprints, specifications, etc. for the meeting. He noted, he invited Mr. Baldwin to attend the KENAI CITY COUNCIL MEETING MINUTES OCTOBER 6, 1999 PAGE 10 meeting as well. Williams added, types of questions to be asked would be: What type of funding? 100%? Matching? What would the city's involvement be up front? What would the tie-ins be? If the facility is funded with federal dollars, could it be transferred to private hands? 1.20. City Manager a. FEMA Training/AARF -- Ross explained that when FEMA Director James Lee Witt was in Kenai, he toured PRISM and suggested the facility might be used for development of an emergency operation center and provide FEMA and incident command training. At that time he requested cost information, letters of support, etc. Ross noted, the Fire Department had begun collecting the information requested which would be brought back to council for review. If the information is approved by council,. a cover letter from Mayor Williams would then be added to the packet and forwarded to Witt. Ross added, he didn't want to read too much into the request, but felt if FEMA personnel would be trained in Kenai, it would be a great opportunity for the city and PRISM. He added, no mention of funding or local contribution was discussed. Ross stated the matter would be before council at either the next council meeting or the first November meeting. b. Peninsula Oilers Park -- Ross reported it was brought to his attention the Peninsula Oilers had not been paying for water/ sewer over the years. He noted, water/ sewer is paid by all users in the community whether non -profits, profits, the city pays the Water/ Sewer Fund for its buildings, park restrooms, etc. In investigating the matter, he found the city's files had no reference to why they were not billed and neither did the Oilers' organization have any information to that respect. Ross added, he contacted former Council Member Measles who had been very involved with the Oilers over the years, and he had no recall of why the organization was not paying water/ sewer. He added, he would be discussing the matter with the Oilers' and they would be discussing the matter as to impact to their upcoming budget. Ross noted, the city would not be trying to recoup amounts for past years' use. C. Multipurpose Facility Restrooms -- Ross reported he was waiting on costs from the contractor in regard to tying sewer lines to trailers to be used as restrooms. He noted, costs for trailers would be fairly expensive. Ross added, it appeared adding this to the contract would be inconvenient for the contractor and he anticipated having the information before council at their next meeting. A general discussion followed in which it was noted the Zamboni room would have hot and cold water, but because the melted ice could be drained outside into the drainage swale on Lawton, DEC indicated it did not need to be hooked into the sewer line. It was also noted the floor of the rink would be packed sand and no refrigeration or water/ sewer was designed for the current phase. > KENAI CITY COUNCIL MEETING MINUTES OCTOBER 6, 1999 PAGE 11 Williams questioned the discussion regarding the Peninsula Oilers paying water/ sewer charges. He asked who picked up the cost for the watering of the Little League, soccer, and softball fields, parks, greenstrips along the roadways, etc. Ross answered, the General Fund reimburses the Water/ Sewer Fund. He noted, in his discussions with the Oilers, he indicated the code would allow for a metered system. He added, he would continue working with the Oilers in regard to the matter. Ross noted, absent an agreement in the file he would need to follow direction from the Code and bill the Oilers as they are a user and would be treated as a user. Bannock noted he was a member of the Oilers Board and knew of their long-term lease agreement with the city and he didn't recall any reference to water/ sewer costs. He noted, the Oilers were not the only people that use the ball park, i.e. American Legion, Little League, etc. and he didn't think it would be fair to compare their use to a person leasing a lot and watering the lawn. Bannock added, he believed there would be merit to entering into a negotiated fee schedule with the Oilers, etc. Williams suggested negotiating out a cost estimate and further discussion in regard to including that estimate into the city's overall contributions to water and sewer on behalf of all the athletic facilities in the community. Ross stated he understood the municipal golf course, which was also leased, was on a meter and paid for their water also. He believed that would be a comparable to the Oilers. Bannock disagreed. Ross stated he would work within the latitude of the code. He noted, at this time the water/ sewer system was paid for by the users and absent a direction of council within the code to determine an exception, he had no choice but to follow the code. Swarner asked who controlled the use of the Oilers' field. Bannock answered the Oilers Board. Swarner added, if the Oilers' board controlled the use of the field, it would be their responsibility for the water/ sewer use. She asked if the soccer fields by the middle school were watered by the city? Parks 8. Recreation Director Frates answered, the city traditionally watered the fields, however this past summer the Borough School District handled the watering. He believed they would be handling the watering next year as well. He noted, when the city watered the fields, the water came from the water main from a hydrant. Frates also noted the use of the fields was handled through the Boys & Girls Club, however he didn't know if they had exclusive use of them or if they paid a use fee. Ross stated the watering issue of the grounds was not the main issue he discussed with the Oilers'. The main issue was the restroom facilities which impact the total water/ sewer system, not just drawing water. He added, he felt the code needed to be followed if there no agreement existed which directed otherwise. Swarner stated she felt Ross should follow the code. Bannock agreed, but added that if the standard was to be applied, it would be fair if the standard was applied unilaterally. Williams agreed, but added, a community and its athletic facilities had to do with being a KENAI CITY COUNCIL MEETING MINUTES OCTOBER 6, 1999 PAGE 12 collective community and if Kenai was a collective community, its citizens were already the end users of the facilities. He added, he thought the city was having the citizens pay for the facilities already and would be asked them to pay a second time through the use of the facilities (higher ballpark tickets, etc.). Williams suggested tabling the discussion until the first meeting of the new millennium. Bookey stated he wanted Ross to continue in the direction he was heading and figure out where, why and how. He should then bring the information back to council who could then review the information and make a decision of how to handle the matter. Swarner agreed and believed the code should be followed. Ross noted he and the Oilers would be meeting next week. Since the Oilers were now developing their next year's budget, it was not something he wanted to delay. If the Oilers had a problem with the matter, they would still have the opportunity to come to council for redress, etc. prior to their next season. I-3. _ Attorney -- No report. I-4. City Clerk a. KCHS Hockey Booster Club -- Clerk Freas referred to a letter of request included in the packet. She noted the request was for the purchase of a full -page advertisement in the hockey program. Freas added, Council included $200 in the Legislative budget for this purchase. MOTION: Councilman Moore MOVED to spend the $200 for the advertisement and Councilman Frates SECONDED the motion. There were no objections. b. Peninsula Winter Games -- Freas referred to a letter of request for a donation toward the 2000 Winter Games and noted council had included $500 in their Legislative budget for that purpose. Freas added, council had sponsored the Tustumena 200 Ceremonial Start/Rides for Special Needs Kids during the last Games. Frazer stated he would like the funds to go toward the ceremonial start of the Tustumena 200 and council agreed. C. Meeting of the Canvassing Board -- Freas reported the Canvassing Board would meet on Tuesday, October 12, 1999 at 10:00 a.m. to count absentee, questioned and personal representative ballots. Freas noted the public was welcome to be present and observe. Williams reported he had been having discussions with the government teacher at KCHS (Nate Kiel) and because of his classes' interest in the Government Day program, KENAI CITY COUNCIL MEETING MINUTES OCTOBER 6, 1999 PAGE 13 they were hoping to expand the event to involve 30-40 students. He added, the day would be a job shadowing/government day event. Ross noted he would need to know how long of a period they were considering. It was suggested Kiel attend a staff meeting and discuss the matter further with administration. I-5. Finance Director -- Semmens reported a Request for Proposals was being advertised for computer services, computer maintenance, software support, and network support. A recommendation would be brought to council at their November 3, 1999 meeting. I-6. Public works Managers Public Works Manager Kornelis: a. National Pollutant Discharge Elimination System Permit (NPDES) -- Kornelis reported the city received its long-awaited NPDES permit which would be one of the last permits ADEC would be handling. He noted this type of permit would be handled by the USEPA in the future. Kornelis added, the permit would be good until 2004. b. Consumer Confidence Report (CCR) -- Kornelis reported all bill -paying water customers in Kenai would be receiving a CCR in the mail next week. Though the city had no violations in its test results, some contaminants were detected in Wellhouse No. 3 in 1996, as well as lead and copper in its distribution system. He explained, the contaminants were included in the report as required. All other contaminants tested for were below detectable limits. Kornelis added, an advertisement in the paper would inform non-paying customers where they could acquire a copy of the report. Bookey questioned the lead and copper contaminants. Kornelis explained, 20 residents brought in test samples of their water and it was found the lead and copper came from the lines in their homes. The city's water did not have to be treated. He added, all those who had their water tested also received copies of the reports. Public Works Manager La Shot: No report. I-7. Airport Manager -- Airport Manager Cronkhite stated she had no report. Bookey stated he had been in the airport terminal recently and reported the floors and carpets look much better. He asked if more could be done to refresh them. Cronkhite reported they were working with the daily contractor to improvement their care of the flooring and may have the flooring commercially cleaned again. She added, they were also researching the possibility of placing tiles in the entry way to help absorb dirt and moisture instead of it being walked into the carpets. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 6 1999 PAGE 14 Williams asked Yute Air's progress. Cronkhite reported she would have an enplanement report included in the next council's packet. She noted, however, Yute's enplanements rose from 6% in August to 9% in September. ITEM J: DISCUSSION J-11 Citizens Debby Sonberg -- Sonberg introduced a classmate from her public administration class. They both stated their fondness for the class, noting it involved policy and procedures, State of Alaska, etc. They noted, the class was a statewide satellite class. J-2. Council Bookey -- No comments. Swarner -- Noted the window shades had been placed and congratulated Porter, Bannock and Frazer for their election and re-election to council. Moore -- Referred to the discussion regarding the Kenai River Special Management Advisory Board and noted the Board had completed the work it had been assigned and thought it could be sunsetted. Ross stated the Board had been installed as a permanent board. Moore noted there were two pavement cuts along Redoubt Avenue that were in very poor condition and poorly marked; one of the cuts had been there since last construction season. He asked if they would be paved this year. Kornelis stated he had discussed the matter several times with the general contractor and subcontractor. They assured him the cuts would be kept smooth and signed. He added, he was told the paving contractor was to do the work in the next few days. Kornelis also stated the permit for the excavation was received by the contractor through the state. Bannock -- No comments. Frazer -- No comments. EXECUTIVE SESSION - Annual Evaluation of City Attorney and City Clerk. MOTION: Councilwoman Swarner MOVED to convene in an executive session of the council of the City of Kenai concerning matters that tend to prejudice the reputation and character of another. This would be to conduct the annual evaluations of the City � KENAI CITY COUNCIL MEETING MINUTES OCTOBER 6, 1999 PAGE 15 Attorney and City Clerk and requested them to meet with them upstairs in the City Manager's conference room, starting with the City Attorney. Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, RECESS TO EXECUTIVE SESSION: 9 :10 P.M. BACK TO ORDER: 10:37 P.M. Councilwoman Swarner reported the council met with the City Attorney and City Clerk for their annual evaluations and look forward to working with them for the upcoming year. Ross requested to speak to council regarding the BOR issue on the lands across from Frontage Road. He noted, in the past, council had discussed with State Parks the development of Birch Island and there was some understanding that if the State developed Birch Island, the city would surrender its title of the land in exchange for the development. Ross stated he wanted to suggest to the State the city would deed Birch Island to them with a reversionary clause, allowing five years for development and as part of that process, the city request the BOR restrictions exchanged from the Frontage Road properties to elsewhere in order to move that package quicker. He added, if the city was planning on deeding its portion of the Island to State Parks for their development of the Island as a viewing, cultural area, etc., he suggested going ahead and offer them a deed with a five-year reversionary clause. Ross added, this could give the bargaining chips the Director of Outdoor Parks & Recreation needed to move the project along. In exchange, the matter could be worked into a discussion with BOR issues in that recreational area. Ross stated, unless council objected, he wanted to proceed as he stated. He added, he wouldn't commit council. Bookey stated he believed it an excellent idea as it would be one way to remove the BOR restrictions from the Frontage Road property and would get the State to make a commitment to develop Birch Island. He added, the city would never be able to develop Birch Island and the development of interpretative sites, etc. would be good for everyone. There were no objections from council. ITEM K: ADJOURNMENT The meeting adjourned at approximately 10:40 p.m. APPROV7) B, Minutes transcribed and prepared b E Y'01 . ..�.. Carol L. Freas Cit Clerk b Car y