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HomeMy WebLinkAbout1999-11-17 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 17, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: Z f www.ci.kenai.ak.us STUDENT GOVERNMENT DAY ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. OATH OF OFFICE 4. Agenda Approval 5. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: PUBLIC HEARINGS 1. Ordinance No. 1844-99 -- Increasing Estimated Revenues and Appropriations by $50,000 for Design of the Airport Fire Station and Warm Storage Facility. a. Motion for Introduction b. Motion for Second Reading (Requires a Unanimous Vote) C. Motion for Adoption 2. Resolution No. 99-61 -- Donating Certain City -Owned Land Identified as Lot 2, Block 1, Etolin Subdivision, First Addition, Located at 630 Barnacle Way in Kenai, to the Kenai Peninsula Borough for the New Location of the Kenai Public Health Center. 3. Resolution No. 99-62 -- Awarding a Contract for Consultant Services on the Project Entitled, "Maintenance Facility" to Kluge and Associates for the Not -To -Exceed Amount of $98,399.50. -1- 4. Resolution No. 99-63 -- Awarding a Contract to Stephen's Computer Consulting for Computer Maintenance Services. 5. Resolution No. 99-64 -- Transferring $6,160 From Contingency in the Airport Land System Special Revenue Fund for an Electric Gate. 6. Resolution No. 99-65 -- Awarding a Contract for Consultant Services on the Project Entitled Airport Fire Station and Warm Storage Facility to Cash Barner Architects for the Not -To -Exceed Amount of $242,549.00. ITEM D: COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning 8. Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Kenai Visitors 8s Convention Bureau Board d. Alaska Municipal League Report TTRM Ro MTNTTTIPq 1. *Regular Meeting of November 3, 1999. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. Approval -- City of Kenai Challenger Center of Alaska Board of Director Appointments. 4. Discussion -- Schedule Work Session with Peninsula Legislators/FY 01 Budget Concerns. 5. Discussion -- All -America City Awards Program Participation. WQ ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT -3- AGENDA KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 17, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: f Zwww.cl*.kenai.ak.us STUDENT GOVERNMENT DAY ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. OATH OF OFFICE 4. Agenda Approval 5. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: PUBLIC HEARINGS 2. Resolution No. 99-61 -- Donating Certain City -Owned Land Identified as Lot 2, Block 1, Etolin Subdivision, First Addition, Located at 630 Barnacle Way in Kenai, to the Kenai Peninsula Borough for the New Location of the Kenai Public Health Center. 4. Resolution No. 99-63 -- Awarding a Contract to Stephen's Computer Consulting for Computer Maintenance Services. 5. Resolution No. 99-64 -- Transferring $6,160 From Contingency in the Airport Land System Special Revenue Find for an Electric Gate. ITEM D: STUDENT COUNCIL AND ADMINISTRATION REPORTS 1. Mayor 2. Council Members 3. City Manager 4. City Attorney -1- 5. City Clerk 6. Finance Department Representative 7. Public Works Director 8. Airport Manager 9. Fire Chief 10. Animal Control Officer 11. Water/Sewer Foreman 12. Librarian 13. Parks 8v Recreation Director 14. Police Chief ITEM E: MINUTES 1. *Regular Meeting of November 4, 1998. ITEM F: STUDENT MEETING ADJOURNMENT -2- KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 17, 1999 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / Z www.ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING OATH OF OFFICE -- Mayor Williams administered the Oath of Office to Patricia A. Porter. Councilwoman Porter took her seat with the council members. STUDENT GOVERNMENT DAY ITEM A: CALL TO ORDER Student Mayor Haynes and Mayor Williams called the meeting to order at approximately 7:02 p.m. in the Council Chambers in the Kenai City Hall Building. A-1., PLEDGE OF ALLEGIANCE Student Mayor Taminyka Haynes led those assembled in the Pledge of Allegiance. A-2, ROLL CALL Students: Roll was taken by the Student City Clerk Wendi Polak. Present were: Dustin Jung, Jakib Balihar, John Schnelting, Daniel Quintero, Brandi Garrett Heidi Jones. Also present were Student City Manager Jason Kornfield; Student City Attorney Christina Bortz; Student Public Works Managers Dan Poulin and Darryl Blanchard; Student Airport Manager Patrick McKibbon; Student Finance Director Cory Hershberger; Student Fire Chief Amanda Reynoldson; Student Animal Control Officer Crystal Fite; Student Water/ Sewer Foreman Dan Bookey; Student Librarian Sara Skinner; Student Parks & Recreation Director Sean Nuccio; and Student Police Chief Willie Castillo. Maor and Council Members: Roll was taken by the City Clerk. Present were: Swarner, Porter, Frazer and Williams. Absent were: Bookey, Moore, and Bannock. A-3. AGENDA APPROVAL Student Mayor Haynes requested the following changes to the agenda: ADD AT: I-1, Mayor's Report -- Letter to Congressman Don Young regarding the Conservation and Reinvestment Act of 1999 / Kenai Coastal Trail. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 2 MOTION: Student Councilman Schnelting MOVED to add Item I-1 to the agenda and Student Councilman Jung SECONDED the motion. Student Councilwoman Garrett requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. MOTION: Councilwoman Swarner MOVED for approval of the agenda and adding the letter to Congressman Don Young at Item I-1. Councilman Frazer SECONDED the motion. There were no objections. SO ORDERED. A-4, CONSENT AGENDA Student Mayor Haynes noted she had no changes to the consent agenda. MOTION: Student Councilman Jung MOVED to approve the consent agenda as presented and Student Councilman Quintero SECONDED the motion. Student Councilwoman Garrett requested UNANIMOUS CONSENT. There were no objections SO ORDERED, Mayor Williams noted he had no changes to the consent agenda. MOTION: Councilman Frazer MOVED for approval of the consent agenda as presented and requested UNANIMOUS CONSENT. Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED, ITEM B: SCHEDULED PUBLIC COMMENTS B-1. Sara Skinner -- Requested an update for the upgrading of Forest Drive. Student City Manager explained, Forest Drive was maintained by the State of Alaska Department of Transportation and a bid packet is to be out by the end of the month. To his knowledge, the State was on schedule. Kornfield added, if anything changes, he would advise council at a later meeting. ITEM C. PUBLIC HEARINGS KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 3 C-2, Resolution No. 99-61 -- Donating Certain City -Owned Land Identified as Lot 2, Block 1, Etolin Subdivision, First Addition, Located at 630 Barnacle Way in Kenai, to the Kenai Peninsula Borough for the New Location of the Kenai Public Health Center. STUDENT COUNCIL MOTION: Student Councilman Jung MOVED for approval of Resolution No. 99-61 and Student Councilman Schnelting SECONDED the motion. There were no public comments. Student City Manager Kornfield explained, this was the property the city would be donating to the Borough for the site of the new public health clinic. Schnelting asked where the lot was located. Kornfield answered, between the Country Foods building and the Kenai Dental Office. Schnelting asked if the new facility would affect the business of the clinic in the Willow Street building. It was explained the Public Health Clinic was State run and the other clinic was a private business. VOTE: Student Councilman Jung MOVED for UNANIMOUS CONSENT and Student Councilman Quintero SECONDED the motion. There were no objections. SO ORDERED. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 99-61 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED. C-4. Resolution No. 99-63 -- Awarding a Contract to Stephen's Computer Consulting for Computer Maintenance Services. STUDENT COUNCIL MOTION: Student Councilwoman Garrett MOVED to approve Resolution No. 99-63 and Student Councilman Schnelting SECONDED the motion. The floor was opened for public comments. Darryl Blanchard -- Blanchard stated his residence to be 1620 Watergate Way, Kenai. Blanchard stated he believed Stephen's Computer Consulting for computer maintenance services should be hired because the employees treat the computers with respect and are qualified to do the work. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 4 Student Finance Director Hershberger was asked about the process in determining the contract should be awarded to Stephen's Computer Consulting. Hershberger explained, a Request for Proposals (RFP) was advertised and six bids were received in response to the RFP. At that time, it was decided to go to a two-step process in choosing. From what was received from the six, they then took three of the six companies who bid the package because they had Microsoft Works certifications. Those three companies were requested to submit a per -hour bid. From there, it was decided who should be awarded the contract. Hershberger added, $14,500 was included in the budget to cover the costs for this service for the remainder of the year. Administration felt it best to award the bid to Stephen's Computer Consulting because they were certified and they had the lowest hourly bid. STUDENT VOTE: VOTE: Ha es: Yes Jung Yes Balihar: Yes Schneltin YesQuintero: Yes Garrett: Yes Jones: Yes I ::J MOTION PASSED UNANIMOUSLY. COUNCIL MOTION: Councilman Frazer MOVED for approval of Resolution No. 99-63 and Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED. C-5. Resolution No. 99-64 -- Transferring $6,160 From Contingency in the Airport Land System Special Revenue Fund for an Electric Gate. STUDENT COUNCIL MOTION: Councilman Jung MOVED to approve Resolution No. 99-64 and Student Councilman Schnelting SECONDED the motion. The floor was opened for public comments. Amanda Reynoldson -- Requested council to approve the resolution for the benefit of the Airport and the Fire Department. She explained, the FAA requirements dictated a three -minute response with water to the runway by the Fire Department during an emergency. Because the Fire Department could not make that time unless a truck was waiting on the runway and because of the number of scheduled flights, the truck KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 5 had to stay on the runway which was not good for the equipment. She added, it was anticipated a small fire facility would be built along side the runway in the near future which would enable making the three -minute timeline. The addition of the gate would allow the fire truck to enter the runway area within the three -minute time limit; the gate would be a temporary fix for the situation. Pat McKibbon -- Student Airport Manager. McGibbon added, the gate would have an electric opener. Roger Fanning -- Asked what would happen if there was a power outage. Student Fire Chief Reynoldson explained, currently it would not be a problem because the truck was already situated on the runway. McGibbons added, if there was a power outage after the gate was built, the truck could ram the gate to open it. Quintero stated his concern for the cost of the gate. McGibbon explained, administration looked for the lowest cost, but wanted the gate to function correctly. Jung asked how long the FAA required the three -minute response. Airport Manager Cronkhite explained, CFR Part 139 was enacted in 1988. She added, the city failed its yearly FAA -inspection last year because it could no longer meet the response time due to the traffic on the roadways. Cronkhite noted, the city was cited for that failure and was required to find a solution to meet the mandated response time. Councilwoman Garrett asked where the gate was to be placed. McGibbon answered it would be located right next to the corner of Main and Willow Streets where there was already a non -electric gate. He added, construction was anticipated to begin in four weeks. McGibbon noted, after the facility is built, the gate would be moved to another location along the airport fencing. Cronkhite noted, the moving of the gate would probably be accomplished in-house with city personnel. Discussion continued where it was questioned whether the FAA requirement applied to the Kenai Airport due to the small planes that land at the airport. Cronkhite explained FAA regulations require the Kenai Airport to have fencing or some capability to limit inadvertent access (moose, vehicles, etc.) . She added, the airport is mandated to protect the landing surfaces so that accidents do not occur. She noted, the fencing and gates were part of the requirements for operating the airport. Jung asked if the same requirements applied to small -plane airports like the one on Funny River Road. Cronkhite answered no, as it was not a certificated airport. She added, in the city's case, the airport certification applied to airports serving aircraft over 30 passenger seats, commercial passenger, and scheduled passenger aircraft. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 6 Quintero asked if the airlines could be asked to help pay for the fence. Cronkhite explained, the airlines pay landing fees and other operating fees. The fees collected, etc. help in the cost of the operation of the airport. Jung asked if the Soldotna Airport could be used for an emergency landing. Cronkhite answered, it could not be designated for certain types of aircraft as a diversion airport because it did not have the capability. She noted, the pilot of an aircraft has the right to land an aircraft in the safest manner possible. However, a non -certificated field is not normally designated as a diversionary landing area. STUDENT COUNCIL VOTE: Ha es: Yes Jung Yes Balihar: Yes Schneltin YesQuintero: Yes Garrett: Yes Jones: Yes MOTION PASSED UNANIMOUSLY. COUNCIL ACTION: MOTION: Councilwoman Porter MOVED to approve Resolution No. 99-64 and requested UNANIMOUS CONSENT. Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. ITEM D: D-1. Mayor STUDENT COUNCIL AND ADMINISTRATION REPORTS Student Mayor Haynes commented the City of Kenai is a beautiful city thanks to the staff who work there. She noted, it was a fun day for all who participated and they had a chance to tour places hidden back from the airport and Marathon Road. Haynes added, they met government officials and spent quality time to learn what they do in preparing for a council meeting. She thanked the City of Kenai on behalf of Mr. Kiel's government class and extended a special thank -you to Mayor Williams for giving the time he gave and the other government officials during the day. Haynes added, "Thank -you ... we learned a lot." KENAI CITY COUNCIL MEETING MINUTES )� NOVEMBER 17, 1999 PAGE 7 D-2. Council Members Schnelting -- Reported he learned that with the help of federal funds and private citizens, the City of Kenai had been able to make good accommodations for the people, i.e. Animal Shelter, Fire Training Center, etc. He added, he would like improvement on the service facilities for heavy equipment repair and maintenance because the building was not really big enough to bring some of the equipment in the building in order to service it. Jung -- Jung stated he learned a lot of the amenities to the city were because of the city council members. He added, it was his opinion the council members were a very big part of the town, as they determine what goes and stays, keeping track of funds, and keep the town alive. Jung added, he believed that was really important and a big part of a city. He added, anyone in the mayor/ council member positions deserve a lot of credit. Balihar -- Stated Kenai was a small town and he was very surprised how many facilities are in the town. He added, he liked the way things are progressing. Balihar added, he learned a lot of new and interesting facts about Kenai during the day and was especially impressed with the equipment in the Fire Department. He added, the program was a nice and useful experience for him and he was glad he participated in the program. Garrett -- Garrett reported, during the course of the day she learned quite a bit about the city. She noted, her uncle complained daily about the things his tax dollars go for and how it is useless. She added, Mayor Williams took time out to explain what the taxpayers don't pay for and now she would be able to explain that information to her uncle. Garrett added, she was most impressed with the Fire Training Center and the fire drills that took place. She added, she was somewhat traumatized when visiting the Animal Shelter when it was noted how many animals were put down each month. Quintero -- Thanked the council and administration for a chance to see how government worked. He added, he enjoyed the tour and experience. He noted, he had not thought about government and believed you learn to care about government when grown and participate more with the community. Quintero added, he hoped to attend more of the council meetings. Jones -- Reported she had a good day and learned a lot about the Fire Department and Fire Training Center. She added, seeing what the employees had to do at the Animal Shelter was sad. Jones stated her favorite place they visited was the Police Department. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 8 D - 3 . City Clerk Polak -- Reported she was currently a senior at Kenai Central High School and served as the City Clerk. She noted some of the duties of the city clerk included keeping an accurate record of the council meetings, coordinating all city elections, developing resolutions and ordinances, selling cetery plots and keeping records of the cemetery, etc. Polak added, she didn't get to do that during the day, but Ms. Freas did and she felt Freas deserved a lot of credit in doing it as it seemed to be a hard job. Polak also thanked Mayor Williams for his time. She added, she had a really good time and thought it was a great experience. D-4. City Manager Kornfield -- Kornfield reported a Y2K compliance review was conducted with the city departments and he was informed all the departments were Y2K compliant. He added, all major systems were believed to be compliant based on manufacturer and/or vendor representations. Kornfield added, the Public Safety building, Airport, and other major city buildings had contingency plans in place to have staff available to address problems that may arise. Kornfield also reported, city offices would be closed for the Thanksgiving holiday next week and packet items should be submitted by Tuesday to make the agenda. Also, code revision recommendations, which had been scheduled to be submitted to council during the first meeting in December, would be held to the second meeting in December. D-5. City Attorney Bortz -- Thanked City Attorney Cary Graves for taking the time to show her what he does as city attorney. She noted, they attended a murder trial at the courthouse. She added, Graves also showed her the Alaska Statutes, both in textbooks and one CD -Rom. Bortz added, the city attorney gives advice and information to the council and administration when it is needed; is the municipal prosecutor dealing with traffic and Code violations; and also prosecutes and defends civil lawsuits (contracts, civil rights, etc.). Bortz thanked Mayor Williams for allowing the students to be involved with the city for the day. D-6. Public Works Managers Poulin -- Stated he was one of the Public Works Managers for the day and thanked everyone for making the day possible. He added, he learned a lot, toured the city and saw a lot of things he didn't know existed. Poulin also thanked Public Works KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 9 Manager La Shot for talking about his job and what is done in his department. He noted, he and the other Public Works Manager were shown computer programs that make their jobs a lot easier. Blanchard -- Blanchard was also a Public Works Manager and thanked everyone who made the day possible. He noted, he also learned a lot and noted, the program Poulin mentioned which identified the location of his home was called GIS. Blanchard added, they were also shown the blueprints for both the Challenger and multi -purpose facilities located near the high school. He noted, his favorite part of the day was touring the Fire Training Facility. D-7. Airport Manager McGibbon -- McGibbon reported new decorative lights for the airport terminal building were received and the tree decoration to be placed on top of the building was also repaired. He added, he also sat in on the pre -bid conference for the car rental spaces. McGibbon stated he had a good time during the day and thanked everyone for the opportunity to participate. D-8. Finance Director Hershberger -- Hershberger reported she saw more numbers than she had ever seen before as the Student Finance Director. She added, she learned the director's position was important to the organization and felt it was a good experience. Hershberger added, she thought the finance director was very good and did a lot for the city. She thanked the city for the opportunity. D-9. Fire Chief Reynoldson -- Reynoldson reported she learned a lot about what the Fire Chief does during her time as the Student Fire Chief. She noted, the Chief believed the key to being the head of the department was that all the department heads work together, i.e. cooperation. She added, if they don't cooperate, nothing goes well in the city. Reynoldson continued, the Fire Chief told her he believed the cooperation of all the department heads was excellent and that was why everything was going so well. Reynoldson reported, the Fire Chief acts as both the commander during emergencies, and administrator; keeping the peace between the firefighters, doing paperwork, signing release forms, etc. She added, the Fire Department is on 24-hour call everyday of the year and the citizenry should be glad they are there to keep them safe. Reynoldson thanked the Fire Department for having her there and especially Chief Elson. She also thanked the city for allowing the students to visit and take over for the day. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 10 D-10. Animal Control Officer Fite -- Fite reported she acted as the Student Animal Control Officer and learned a lot about the city government and toured a lot of the buildings. She noted, she spent some time at the Animal Shelter where she learned the city had one of the best shelters in the United States. Fite thanked everyone for showing the students around, along with Mayor Williams and Mr. Kiel for the opportunity. D-11. Water/Sewer Foreman Bookey -- Thanked Mayor Williams for touring the students, taking them to the Fire Training Center where a demonstration was presented by the trainees. He noted, they also toured the Animal Shelter, Police Department and Fire Department. Bookey reported he rode with Brian Springer who took him to the city's three wellhouses in the Beaver Loop area. He noted, one of the wells was shut down for repairs and testing was being done for a possible fourth well by the golf course. D-12. Librarian Skinner -- Reported the librarian needed to be knowledgeable about databases, processing books, etc. She noted, a larger library was needed as there was not enough room for the books as additional books were received everyday, either through donation or purchase. Skinner reported additional space was needed for quiet spaces to read, study, work, etc. Also an addition would be nice for the children's area. D-13. Parks & Recreation Director Nuccio -- Thanked Mayor Williams and administration for taking time from their busy schedules to tour the city facilities, etc. He added, he had a busy time and learned a lot about Kenai. Nuccio reported, approximately two weeks prior, the men's adult basketball teams were organized. He noted, there would be 23 teams who were sponsored by many of the area businesses. He urged those interested in being a sponsor to contact the Recreation Center. Nuccio also reported the beetle kill removal project was underway at the Bernie Huss Fitness Trail which was expected to be completed in December. D-14. Police Chief Castillo -- Reported he learned a lot during the day as the Student Police Chief and touring the city facilities. Castillo noted, the Police Chief did a lot of paperwork, KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17 1999 PAGE 11 telephone discussions, and was paid well, etc. He was shown the evidence room and how fingerprinting is done. Castillo thanked Police Chief Morris for his participation. Student City Manager Kornfield thanked City Manager Ross for reminiscing his high school years and all of his help with his many annoying questions. TTRM R! MTNTTTrA E-1, Regular Meeting of November 4, 1998. Approved by consent agenda. ITEM F: STUDENT MEETING ADJOURNMENT The students' portion of the meeting was completed at approximately 7:55 p.m. BREAK TAKEN: 7:55 P.M. BACK TO ORDER: 8:05 P.M. CONTINUATION OF PUBLIC HEARINGS. C-1. Ordinance No. 1844-99 -- Increasing Estimated Revenues and Appropriations by $50,000 for Design of the Airport Fire Station and Warm Storage Facility. C- la. Motion for Introduction MOTION: Councilwoman Swarner MOVED for introduction of Ordinance No. 1844-99 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-lb. Motion for Second Reading (Requires a Unanimous Vote) KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 12 MOTION: Councilwoman Swarner MOVED for the second reading of Ordinance No. 1844-99 and Councilman Frazer SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. C-1 c. Motion for Adoption MOTION: Councilman Frazer MOVED for adoption of Ordinance No. 1844-99 and Councilwoman Swarner SECONDED the motion. There were no public or .council comments. City Manager Ross explained administration requested the ordinance be considered for introduction and passage during the same meeting in order to transfer $50,000 into the account to fulfill the contract and to have adocument-ready design ready by March/April. He noted, the city did receive a $250,000 state grant earlier and with $200,000 from the Airport Fund, a joint facility involving a maintenance facility and warm storage/fire facility was to be designed. FAA did not agree with the maintenance facility being co joined on the property with ramp access and indicated they would not participate in the funding of a maintenance facility at least to the level they would of a warm storage/fire facility. Ross continued, the issue was separated and FAA will fund the warm storage/fire facility to the traditional 93.5% level. However, it had not been determined to what level FAA would fund a maintenance facility. Also, administration was aware FAA would not approve the proposed site for the maintenance facility. Ross stated, what was before council was an ordinance to appropriate $50,000 needed for the warm storage/fire facility design. The funds would not be co -mingled because they would be two separate projects. Ross also explained the reason for the introduction, second reading and passage consideration of the ordinance at this meeting was because FAA advised administration they could not guarantee anything. However, if the project is document -ready in March or April, there would be a possibility of discretionary funding and could possibly be in the ground in the summer with the project and not go through the routine heard earlier regarding the fire truck/fence entrance. �.w5M KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 13 Ross noted, there was no guarantee by FAA because AIP and discretionary funding was up in the air and they were not aware of what discretionary funds would be available until that date. He added, by asking for two readings, they were requesting council to expedite the ordinance in hopes the city might qualify for the funds by being document -ready if FAA had the funding. Ross stated he hoped he didn't confuse the issue further but administration had reviewed the funding, knowing the facilities couldn't be co -mingled, and the one portion of money was short ($50,000) and couldn't be transferred. Williams thanked administration for going ahead with the project and added, he felt it showed the city's success in these kinds of projects had been because the city had been bid -ready with documentation, etc. VOTE: Swarner: Yes Moore: Absent Porter: Yes Bannock: Absent Frazer: Yes Williams: Yes Booke Absent MOTION PASSED UNANIMOUSLY. C-3, Resolution No. 99-62 -- Awarding a Contract for Consultant Services on the Project Entitled, "Maintenance Facility" to Kluge and Associates for the Not -To -Exceed Amount of $98,399.50. MOTION: Councilwoman Porter MOVED for approval of Resolution No. 99-62 and Councilman Frazer SECONDED the motion. There were no public comments. Ross reported a memorandum from Public Works Manager La Shot was attached with the resolution in the packet. He noted the memorandum outlined the process used in selecting the architect/ engineering firms. Ross added, the processes used in the selection for the maintenance shop were those that were also put forth in the FAA advisory circular in the event the city would be able to receive partial funding from FAA for the facility. He added, an undetermined portion of the amounts included in the resolution could be reimbursed to the city. Ross added, administration recommended council approve the resolution which included the negotiated amount. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 14 VOTE: Councilwoman Swarner MOVED for UNANIMOUS CONSENT and Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED, C-64, Resolution No. 99-65 -- Awarding a Contract for Consultant Services on the Project Entitled Airport Fire Station and Warm Storage Facility to Cash Barner Architects for the Not -To -Exceed Amount of $242,549.00. MOTION: Councilman Frazer MOVED for approval of Resolution No. 99-65 and Councilwoman Swarner SECONDED the motion. There were no public comments. Ross explained the same issues applied to Resolution No. 99-65 as they did to Resolution No. 99-62. He noted this resolution was to award the contract for the warm storage/fire facility and La Shot's memorandum was included with the resolution in the packet. He added, the procedures for selection were completed as outlined by FAA advisory circular. Ross stated, once the project is grant approved, the city would request reimbursement from FAA for those funds and the 93.5% category, coming from either discretionary or AIP funding. VOTE: Councilwoman Swarner requested UNANIMOUS CONSENT. There were no obj ections. SO ORDERED. ITEM D: COMMISSION/ COMMITTEE REPORTS D-1. Council on Aging Swarner reported a meeting was held earlier in the day. The Council discussed their concerns in regard to the possible disposition of the property on which the Center's sign is situated. She noted, there may be some public comments from Council on Aging members at the time a resolution approving sale of the property comes forward. Swarner also reported the Council discussed the Center's budget and the efforts being made for a coordinated transportation program in the central peninsula area. D-2. Airport Commission -- No report. � D-3. Harbor Commission -- No report. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 15 D-4, Library Commission -- Library Director Jankowska reported the next meeting would be held on December 7. D-5. Parks & Recreation Commission Frazer reported the minutes of the November 4 meeting were included in the packet. He noted, the highlight of the meeting was a lengthy discussion on the opening of the multi -purpose facility. Frazer added, information was given that the construction phase was on schedule and the tentative plan was to hold a grand opening on December 19. He noted, several groups were wanting to be involved in the opening event. Frazer also reported comments were made at the meeting applauding the community efforts in development of the facility, i.e. Mactel's donation of $10,000 for a multi- functional scoreboard, Lions and Rotary Clubs building warm-up sheds, etc. Discussion took place of whether an alternate plan would be formulated for very cold weather on the day of the opening. Parks & Recreation Director Frates noted that concern had been addressed at a previous meeting, and it was planned to place the warming shacks behind the bleachers in order to block the wind. D-6. Planning & Zoning Commission -- No report. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee Swarner noted the minutes of the Committee's November 9 meeting were included in the packet. She noted the Committee's request to cancel their December meeting. MOTION: Councilwoman Swarner MOVED to cancel the Beautification Committee December 14, 1999 meeting. Councilman Frazer SECONDED the motion. There were no objections. SO ORDERED. It was also noted the Planning & Zoning Commission had requested their November 24, 1999 meeting be cancelled as there would not be any public hearings and it was the night before Thanksgiving. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 16 MOTION: Councilwoman Swarner MOVED to approve the cancellation of the Planning &' Zoning Commission Meeting on November 24, 1999 and Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED, D-7b4, Historic District Board -- No report. D-7c. Kenai Visitors & Convention Bureau Board -- No report. D-7d. Alaska Municipal League Report Williams reported comments had been heard the recent AML Conference in Kenai/ Soldotna was the best held in a long time. He noted, the city received an award for economic development for public/private partnerships. Frazer added, he had heard very good comments from area businesses who benefited tremendously from the conference, i.e. hotel/motels, bed & breakfasts, restaurants, etc. Williams noted, after an interesting process, the EDD did not hire a new director and will be looking again. TTRM R! MTNTJTRS E-1. Regular Meeting of November 3, 1999. Approved by consent agenda. ITEM F: CORRESPONDENCE -- None. ITEM G: OLD BUSINESS -- None. ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Swarner MOVED to pay the bills and Councilman Frazer SECONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 17 H-2. Purchase Orders Exceeding $2,500 MOTION: Councilwoman Porter MOVED to approve the purchase orders over $2,500 and Councilman Frazer SECONDED the motion. Frazer asked for an explanation of the $9,200 for a master trainer. Frates explained, it would be replacing a similar piece of equipment already available at the Recreation Center, i.e. multi -station workout equipment. VOTE: There were no objections. SO ORDERED, H-3. Approval -- City of Kenai Challenger Center of Alaska Board of Director Appointments. It was noted a motion was needed to reappoint Mayor Williams and Councilman Bannock to the Challenger Center of Alaska Board of Directors. MOTION: Councilwoman Porter MOVED to appoint Duane Bannock and John Williams to be on the Challenger Center of Alaska Board of Directors. Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED, H-4. Discussion -- Schedule Work Session with Peninsula Legislators/FY 01 Budget Concerns. Clerk Freas explained she was requested to include on the agenda the setting of a work session to discuss the upcoming legislative session and the FY 01 budget concerns. Since there was not much hope of state funds being available for capital improvements, it was thought the usual setting of a Capital Improvements List would be ineffective. Freas noted she contacted most of the area legislators and a common date for a work session was December 1, 1999. A brief discussion followed and council agreed to hold a work session on December 1, 1999 from 5:30-7:00 p.m. Freas was asked to have a light meal available for the participants. H-5. Discussion -- All -America City Awards Program Participation. � Mayor Williams explained he thought this would be a good time to reapply for the All - America City award due to the many projects that have been completed and would be KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 18 completed in the city. A general discussion followed. It was noted the application would be due March 9, 2000 and if chosen as one of the 30 finalists, a presentation would be given in Louisville, Kentucky on June 3, 2000. It was also noted there would be some cost to the process, both involving travel (if a finalist) , and preparing a program, i.e. pictures, video, etc. Council had no objections to forming a committee with the intention of submitting an application. Williams asked the council to help him identify people to participate on the committee. He also requested a memorandum be included in the committee, commission and board packets for volunteers or suggestions of people to be on the committee. ITEM I: I-11 Mayor ADMINISTRATION REPORTS a. Election of Vice Mayor -- Williams requested election of the Vice Mayor take place and requested nominations. Porter suggested the election be held until more council members were present. MOTION: Councilman Frazer MOVED to nominate Linda Swarner for vice mayor and Porter SECONDED the motion. There were no other nominations and Williams closed the floor for nominations. VOTE: There were no objections. SO ORDERED. b. December 1, 1999 Council Meeting -- Williams reported he would not be present at the December 1, 1999 council meeting and requested Vice Mayor Swarner to chair the meeting. C. Radio Advertising/Buy Local -- Williams reported he was approached at the Chamber lunch by a representative of K-WAVE/KPEN who asked if the City of Kenai would be interested in participating in an advertisement campaign which encouraged residents to shop locally during the holiday season. Williams reviewed the options and a brief discussion followed. It was pointed out there was no information as to when the advertising would begin and it was thought if the city did purchase the advertising, the best time to begin would be the day after Thanksgiving, the beginning of the Christmas shopping season. There was some uncertainty by council of whether to purchase the advertising. Clerk Freas was requested to gather additional information from the radio station and telephone the council for a decision. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 19 d. Scheduling Future Work Sessions for Planning -- Williams noted efforts were being made by CIRI to build a new major airport on Fire Island with a causeway to Anchorage. With that project in the future, Williams suggested council hold some strategic planning sessions to discuss how and what Kenai could do to complement the project, i.e. bedroom community, warehousing, manufacturing, etc. He also noted, plans needed to include the proposed gas pipeline to Nikiski. Williams reported, the Kenai Peninsula Borough Assembly had approved the appropriation of $100,000 to develop a promotional package in regard to the gas pipeline. Williams suggested work sessions be scheduled promptly after December 1 to discuss how a new airport and the gas pipeline will affect the city. There were no objections to scheduling work sessions in December. e. BP/Amoco Purchase of ARCO Alaska -- Williams requested council authorize him to write a letter of support in regard to the BP/ARCO merger and a formal resolution could then be brought forward at the December 1, 199 council meeting. There were no objections from council. f. Convention Center -- Williams noted the City of Soldotna was discussing construction of a convention center. Williams noted, last year, 41 million people attended conventions and stayed three nights or more at hotels during the convention and many extended their stays and included a vacation to the area where the convention was being held. He stated his concern $12 million in retail sales would be lost to Internet sales and it would take 24 conventions to make up that lost revenue. g. Post Office Sorting Center -- Williams reported he had a brief discussion with the Postmistress who informed him there would be a sorting center built on the Kenai Peninsula and a dock will be needed for offloading vans. He noted, accommodations to do that could be included in the dock designs for the gas pipeline. h. RDC Meeting -- Williams reported he would be attending the RDC meeting in Anchorage where they would be discussing the possible placement of Beluga Whales on the endangered species list and how that would affect development in the Cook Inlet. i. Little Theatre -- Williams reported Mrs. Freeberg received a major grant for small theatres. He suggested that item be included in council's overall planning to see if there would be room in Kenai. j . Health Center -- Williams suggested an emergency trauma center be included in the design of the new Public Health Center as it would be advantageous to KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 20 having one close to the runway as well as being closer to the Nikiski residents. He requested administration investigate when the design work will start and have a member of staff involved in the design. Ross reported La Shot was working with the design committee and he (Ross) was on the Strategic Planning Committee for the Hospital Board and they had been working on the issue. He added, he didn't think an emergency trauma center would be possible based upon the manning of that type of facility. Ross noted, they had been reviewing designs to utilize special clinics (some from Anchorage) to help cut down multiple trips to the hospital prior to procedures, etc. He added, this would take advantage of the airport, which was part of the considerations. Ross stated, trying to equip two trauma centers for 24-hour care just was not in the cards at this time, however the process was underway. Williams stated a new public health center had not been possible for some time either and he felt an emergency trauma center should be investigated and fit it into the picture. He noted, the Kenai residents pay twice as much property tax to the Borough than they do to the city and this project was taken on by the Borough primarily because they have the Hospital Service Area outside the city. He added, he didn't think there was a law not allowing the Hospital Service Area to include the City of Kenai if the people of the city want to do it. Williams added, as the study moves on, the citizens could be asked if they wanted to financially support (by a 1/2 mill increase) a first -aid facility. He noted, because of the number of people living between Kenai and Nikiski, the idea deserved a close look. Ross stated he didn't think a 24-hour emergency center was in the cards at this time and he didn't know if it would be in the future. He added, the Strategic Planning Committee had a person on board who did a fairly extensive survey of the Kenai/ Nikiski area to find out what type of specialties and utilization they would have for the facility. Ross noted, an extensive report was available on the direction of the health center which he believed, the direction would benefit the citizens and bring in services not now available on the Peninsula because of the proximity of the airport. He added, it would be like an outreach program for outpatient services, physical therapy, etc. and provide more convenience to the citizens of Kenai and Nikiski. Ross added, duplication of an emergency trauma would be extremely hard to man (including ambulances responding to the center instead of the hospital) on a cost- effective basis at this time. Williams stated the need for the service should be investigated, i.e. reviewing the ambulance runs and see how many come from Nikiski going to Soldotna, but could be served in Kenai. The same question should be asked of ambulance runs from Kenai to Soldotna and whether they could be better served in Kenai. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 21 Ross stated he would forward Williams' comments to the Committee, however there have been occasions in which local clinics tried to stay open extended hours to handle emergency needs and all failed financially. He added, based on the studies, he didn't think an emergency trauma center would be financially feasible. Ross noted, it could be a different issue if the citizens wanted to fund a trauma center through additional taxation. I-2. City Manager a. Code Revisions -- Ross noted the code revisions would be brought forward during the second meeting in December instead of the first as previously reported by the Student City Manager. b. Fire Wise Pilot Project =- Ross reported a pilot project in conjunction with Fire Wise was being developed, which is part of the Project Impact program. He explained, the project would be to remove the beetle -infested trees from East Kenai Trails and the Oiler Park area. As part of the project, the city would be contracting, through a Special Use Permit, with a local business to remove the timber. Ross noted, there would be no cost to the city. Ross also stated, the project goal is to involve neighborhoods, i.e. Inlet Woods. If it is economically feasible for a private business to do the removal, it may be possible to request proposals for large sections and citizens could have the opportunity to participate to have beetle -infested trees removed from their properties at lesser rates because they would be participating through a larger package. Ross noted, Frates and Elson were working in developing the program and were also investigating the possibility of grant funding for reforestation as part of the project. He added, if council had questions, he encouraged them to walk through the targeted areas as 70-80% of the trees were infested. He noted, the program would remove anything over 8" in diameter. Ross stated he anticipated having a Special Use Permit for Archtech to participate in the project before council at the second meeting in December. He also added, they would be doing the pilot project on public property. Oilers were allowing them to use the ballpark as a staging area and the slash would be burned. Ross added, the fire loading needed to be addressed within the next three years. I-3. Attorney -- No report. I-4, City Clerk -- No report. Williams noted he and Ross prepared letters to Congressman Young, complimenting him on his work on the Conservation Wildlife and Recreation legislation. He noted, > KENAI CITY COUNCIL MEETING MINUTES 1 NOVEMBER 17, 1999 PAGE 22 the legislation would put approximately $187,000 million in Alaska during the first year. Williams stated he hoped some of those monies could be garnered for use in the bluff restoration project. Williams requested council to sign the letter along with him. Williams noted Ross' letter outlined the city's intentions would be if they would receive some of the funding. Council had no objections. I-5. Finance Director Finance Director Semmens stated he a received a report from the Borough noting the taxable sales for the third quarter increased by 2.08%. He added, based on the first three quarters of the year, it was about average. I-6. Public Works Managers a. Multi -Purpose Facility -- La Shot noted there had been some concern voiced of whether the multi -purpose facility construction would be completed by the deadline. He noted, he had received no comments that it would be finished, however it would be close. I-7. Airport Manager -- No report. ITEM J: DISCUSSION J-1. Citizens --None. J-2. Council Bookey -- Absent Swarner -- No report. Porter -- Reported, due to a prior commitment, she would not be attending the December 1 council meeting. Bannock -- Absent. Frazer -- Welcomed Councilwoman Porter to her first meeting. He noted he testified on the BP/ARCO merger and comments were heavily in favor of the merger in Kenai. He noted of another hearing at the Legislative Information Office in regard to the merger on Thursday. Frazer noted he planned on testifying at that hearing as well. Williams -- Reported the Borough Assembly passed two significant ordinances; design work authorization for the new Public Health Center and funding for the investigation of developing a Port Authority and development of a promotional program for the gas pipeline to come to Nikiski. Williams stated the city supported the port authority concept, but would hold final approval until knowing what the city's costs would be for the port authority. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 17, 1999 PAGE 23 Williams also noted the copy of the Challenger Learning Center's, Mission Link included in the packet. He noted the national Challenger newsletter included many pictures and information about Kenai's Challenger groundbreaking ceremony. EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT The meeting adjourned at approximately 9:22 p.m. Minutes transcribed and prepared by: Carol L. Frea ,City Clerk cou?'CIL ova Orr. C�.. 9t