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HomeMy WebLinkAbout1998-01-21 Council MinutesAGENDA • KENAI CITY COUNCIL - R$G ULAR KNETING JANUARY 24 1996 7:00 P.M. KENAI CITY CAMBERS http: / /www.Kensimet/ pity A. CALL "-Q,3�R 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the • Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. 8 HEDULED PUBLIC COMMENT (10 Minutes) 1. Ordinance No. 1770-98 - Establishing an Equipment Replacement Fund. 2. Ordinance No. 1771-98 - Appropriating $1,500,000 in the General Fund to be Transferred to the Equipment Replacement Fund. 3. Resolution No. 98.3 - Transferring $4,000 in the General Fund for Communications Department Overtime: -- 4. Resolution No. 98-4 - Transferring $5,000 in the General Fund for Legislative Expenditures. S. Resolution No. 98-5 - Extending the Contract with Brown Agency for Insurance Brokerage Services. 6. *CONTINUICD OPERATION OF BIENNIAL LIQUOR LICEN8Ed3 - Kenai Joe's Pizza Paradisos BPO Elks Lodge #2425 Kitchen Express & Eadies Frontier Liquor Peninsula Oilers . Seafood Saloon Don Jose's Restaurant The Rainbow Bar Oaken Keg Spirit Cantina Peninsula Moose Lodge Shop #58 Kmart Liquor # 1942 -1- • D. E. F. • 0. H. • 1. Council on.Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission . 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Challenger Board d. Kenai Visitors & Convention Bureau Board e. Alaska Municipal League Report 1. *Regular Meeting of January 7, 1998. OLD 8USME66 NEW BUSINF038 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1772-98 - Appropriating a 116.01 Donation From Barry Norwood to the -Animal -Shelter. - 4. Discussion - City of Kenai/Kenai Chamber of Commerce Relocation IP Brochure. 5. Discussion - Schedule Board of Adjustment Hearing - Appeal of Planning & Zoning Commission Action - Conditional Use Permit/Lots 6 and 7, Papa Joe's Subdivision/Hugh and Joe Chumley. 6. Approval - Consent to Assignment of and Amendment to Lease and ' Consent to Security Assignment of Lease - Ronald Yamamoto, Lot 39 Block 1, Gusty Subdivision to Michael J. Lott/ Natasha L. Lott and Darrin/Nina Marion. -2- i 17 , .•� i :.. .. i' '.: to '..:� _ '� ?. Approval - Change Order No. 2/Alaska Regional Fire Training Center - Alcan General/$116,234.15 Decrease. None Scheduled. I. ADMINTRATION REPOWA 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director ?. Airport Manager J. DISCUSSION 1. Citizens (five minutes) 2. Council K. AD.TOURNMENT • r� KENAI CITY COUNCIL - REGULAR MEETING JANUARY 219 1998 KEHAI CITY 7:00 P.M.COtTNCIL CHAM$ERS MAYOR JOHN J. WiLLIAMB, PRESIDING CALL TO O,�D Mayor Williams called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. P,LEDGE OF - Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Measles, Bannock, Smalley, Williams, Bookey, Swarner and Moore. A-6. AGENDA APPRO� L Mayor Williams requested the following changes to the agenda: ADD AS: SUBSTITUTE ITEM 8-7 - Change Order No. 2/Alaska Regional Fire Training Center - Alcan General/$116,234. IS Decrease: MOTION: Councilman Smalley MOVED for approval of the agenda as amended and requested UNANIMOUS CONSENT. There were no objections. 80 ORDERED. A-6. CONSENT AQNIM Mayor Williams noted there were no changes to the consent agenda. MOTION: Councilman Smalley MOVED for approval of the consent agenda as presented. There were no objections. Su ORDERED. None. 0 r__ M, - M) L 10 r • KENAi CITY COUNCIL MEETING MINUTES JANUARY 21, 1998 PAGE 2 0 am a C-1. Ordinance No. 1770-98 , Establishing an Equipment Replacement Fund. MOTION: Councilman Measles MOVED for adoption of Ordinance No. 1770-98 and Councilwoman Swarner SECONDED the motion. Councilwoman Swarner SECONDED the motion. There were no public comments. Councilman Bookey stated he really appreciated the ordinance and thought it will help the city in the future. VOTE: Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes MOTION PASSED UNANIMOUSLY. C-2. Ordinance No. 1771-911- Appropriating $1,500,000 in the General Fund to be Transferred to the Equipment Replacement Fund. MOTION: Councilman Bookey MOVED for adoption of 0rdinanoe_No. 1771-98 and Councilman Measles SECONDED the motion. - There were no public or council comments. VOTE: Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore:. Yes NOTION PASSED UNANIMOUSLY. C-3. ResolutO ion No. 98-3 - Transferring $4,000 in the General Fund for Communications Department Overtime. o KENAI CITY COUNCIL MEETING MINUTES JnivuunxY ai, i99e PAGE s �J u MOTION: Councilman Smalley MOVED for approval of Resolution No..98-3 and Councilman Measles the motion and requested .UNANIMOUS CONSENT. There were no public or council comments. VOTE: There were no objections. 80 ORDERED. C-4. Resolution No. 98-4 - Transferring $5,000 in the General Fund for Legislative Expenditures. MOTION: Councilman Smalley MOVED for approval of Resolution No. 98-4 and Councilman Measles SECONDED the motion and requested UNANIMOUS CONSENT. There were no public or council comments. VOTE: There were no objections. 80, 1-31— 0 C-5. Resolution No. 98-5 - Extending the Contract with Brown Agency for Insurance Brokerage Services. MOTION: Councilman Measles MOVED for adoption of Resolution No. 98-5 and requested UNANIMOUS CONNSENT, Councilman Bookey SECONDED the motion. There were no public or council comments. VOTE: There were no objections. 80 ORDERED. , • KENAI CITY COUNCIL MEETING MINUTES JANiJARY 21, 1998 PAGE 4 • C-6. CONTINUED OPERATION OF SIENNLAL LIQUOR LICEN6BB - Kenai Joe's Pizza Paradisos BPO Elks Lodge #2425 Kitchen Express & Eadies Frontier Liquor Peninsula Oilers Seafood Saloon Don Jose's Restaurant & The Rainbow Bar Oaken Keg Spirit Cantina Peninsula Moose Lodge Shop #58 Kmart Liquor # 1942 Approved by consent agenda. IMPA D: CO 01RUSSION COMMITTEE REPORTS Council on Aging - Councilwoman Swarner reported no meeting had been held. Swarner nominated Rosemary Wiese to fill the vacancy on the Council on Aging. There were no objections. D-2. Airport Commission - Councilman Measles reported there was no quorum for the scheduled meeting of January S. D-3. Harbor Commission - Councilman Bookey reported a meeting was held on January 12, however the minutes of the meeting were not included in the packet. During the meeting there was a discussion regarding dock fuel prices. No changes were made. D-4. Library Commission - Councilman Moore reported the next meeting of the Library Commission would be held February 3. _ D-8. Parks & Recreation Commission - Councilman Bannock reported the minutes of the January 2 meeting were included in the packet. D-6. Planning & Zoning Commission - Councilman Smalley reported a meeting was held on January 14. During the meeting, the C :)mmission approved three plats; elected Commissioner Glick as Chair and Commissioner Bryson as Vice -chair; an Assignment of Lease (Gusty Subdivision) was approved; and Commissioners Nord and Glick volunteered to attend Kenai River Monitoring meetings. Smalley also noted the Commission denied a conditional use permit which has been appealed. He added, Council will set a Board of Adjustment hearing date later in this meeting. Smalley added, the Commission developed an extensive goals and objections list and discussed extending the notification distance beyond the 300' radius now required by code. • KENAt CITY COUNCIL MEETING MINUTES JANUARY 21, 1998 PAGE 5 A code enforcement concern was voiced in regard to people accessing businesses in front of Carrs by driving over the bike path. City Engineer La Shot will be investigating the matter. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee - Swarner reported the minutes of the January 15 meeting were included in the packet. Swarner also reported Susan Hett was elected Chair and Karolee Hansen, Vice -Chair to the Committee. Also, the Committee is in need of someone to fill a vacant seat on the Committee. D-7b. Historic District Board - Councilman Moore reported, he was unable to attend the meeting, but was given the following information: The Board met on Monday, January 19 and had a quorum. One vacancy remains on the Board. During the meeting, the Board discussed grant priorities, goals and objectives, the preservation plan and heard a presentation from Tom Murphy who is writing a book on the history of isKenai. The Board also elected Dorothy Gray and Mike Huhndorf as Chair and Vice Chair. Moore also noted the Board's next regular meeting date falls on President's Day, a city holiday and noted, the Board was requesting the Council to approve moving their meeting from February 16 to Tuesday, February 17. There were no objections from council. Williams noted, he had been contacted by Tom Murphy who requested council consider funding his book -writing effort. Williams suggested Murphy develop an outline of what his writing project was about, his funding sources, etc. and present the information to council during budge. hearings. D-76. Challenger Board - Council Bannock reported the next meeting will be held in February. Councilman Smalley reported the RFP group would be meeting on Monday, January 26. D-7d. Kenai Visitors & Convention Bureau Board - Councilman Bookey reported the last meeting was held on January 14 at which time bag limits were discussed. The Board passed a motion requesting the rules and regulations in this regard, remain as written. Bookey also noted he spoke with Kathy Tarr, the Executive Director of the Center and asked that copies of all their meeting minutes be forwarded to the city for 0., inclusion in council packets. There were no objections to his request.. • KEPTAI CITY COUNCIL MEETING} MINUTES JANUARY 21, 1998 PAGE 6 D•7e. Alaska Municipal League Report - Councilman Smalley reported he and Mayor Williams will be in Juneau next week to attend AML Board of Directors and Alaska Conference of Mayors meetings, IT�,�' MINUTEB &I. Regular Meeting of January 7, 1998. •-Approved by consent agenda. ..F• CORRESPONDENCE - None. ITEM 0: OLD BUSINESS - None. T H: NEW BUSINESS • H•1. Bills to be Paid, Bills to be Ratified MOTION: Councilman Smalley MOVED to pay the bills and there were no objections. 80 ORDERED. H-20 Purchase Orden Exceeding $2,1500 MOTION: - Councilman Smalley MOVED to approve the purchase orders exceeding $2,500. There were no objections. 80 ORDERED. H-3. Ordinance No. 1772-98 - Appropriating a $116.01 Donation From Barry Norwood to the Animal Shelter. Introduced by consent agenda. H-4. Discussion - City of Kenai/ Kenai Chamber of Commerce Relocation Brochure. Laura Measles, Executive Director of the Kenai Chamber of Commerce discussed the draft brochure which was distributed to council, The brochure was developed, Measles noted, as both a stand-alone brochure and companion brochure to t • KENAI CITY COUNCIL MEETING MINUTES JANUARY 21, 1998 PAGE 7 incorporate with the Kenat Visitors Center brochure. She noted, KVCC's brochure was more visitor oriented and the Chambers was more demographic in nature and would be included with the relocation packets the Chamber mails out. Measles requested council to review the brochure and pass on any changes or corrections they felt were needed. Smalley noted, the number of councilmembers was incorrect and suggested the city's website and email address be included on the brochure. Measles asked if council had any objections to the format. There were no objections and Measles was told to proceed. Measles thanked the city for their involvement and especially appreciated the time and effort put into the project by Pat Porter and Kelly Kelso. H-S. Discussion.- Schedule Board of Adjustment Hearing - Appeal of Planning Br, Zoning Commission Action - Conditional Use Permit/Lots 6 and 7, Papa Joe's Subdivision/Hugh and Joe Chumley. MOTION: Councilman Bannock MOVED to schedule the appeal of Hugh and Joe Chumley for the first council meeting in February (February 4, 1998) . Councilman Smalley SECONDED the motion. Bannock requested, in addition to the normal background information, a history of all residential development on the Spur Highway within the city limits since 1980 and the number of all current residential building permits in that area (along the Spur Highway) in that area. Bannock also requested all the people who gave testimony at the January 14 Planning & Zoning Commission meeting be included in the notification mailing. Moore asked, for clarification, if the lot in question was the one with the "for sale" sign on it and situated across from KCHS. Smalley answered, yes. Williams noted the motion was to hold the Board of Adjustment hearing on February 4, 1998 immediately prior to the council meeting (beginning at 7:00 p.m.) VOTE: There were no objections. 80 ORDERED. KENAI CITY COUNCIL MEETING MINUTES • JANUARY 21, 1998 PAGE 8 B.G. Approval - Consent to Assignment of and Amendment to Lease and Consent to Security Assignment of Lease - Ronald Yamamoto, Lot 3, Block 1, Gusty Subdivision to Michael J. Lott/ Natasha L. Lott and Darrin/Nina Marion. MOTION: Councilman Smalley MOVED for the Consent of Assignment of and Amendment to Lease and Consent to Security Assignment of Lease - Ron Yamamoto, Lot 3, Block 1, Gusty Subdivision to Michael J. Lott/Natasha L. Lott, and Damn and Nina Marion. Councilman Bookey SECONDED the motion. City Manager Ross noted the memorandum from Kim Howard, which was attached to the copies of assignments and included in the packet. He noted, at the time the memorandum was written, the owner was not current with the lease and water/ sewer payments, as well as taxes. At this time, the lease payments and water/sewer payments were current. The taxes will be paid from the proceeds of the sale at the time of the sale. Williams asked if administration had any objections to the assignments. Ross answered, no. Swarner asked when the sale would be completed. Attorney Graves answered, probably in a week. VOTE: There were no objections. 80 ORDERED. H-7. Approval - Change Order No. 2/Alaska Regional Fire Training Center - Alcan General/$116,234. IS Decrease. MOTION: Councilman Measles MOVED for approval of Change Order No. 2, Alaska Regional fire Training Center/Alcan General. Councilman Smalley SECONDED the motion. Ross explained, the change order was a net decrease, obtained from the reworking of the audio/visual system by the Fire Department, electrical contractor and architect. He added, he had anticipated a larger decrease. Ross also noted, the difference between the substitute change order and the original was a change made in paragraph 1, entitled Retainage Revision. The "95%" was changed to "90%." 1J • KENAI CITY COUNCIL MEETING MINUTES JANUARY 21, 1998 PAGE 9 • Williams requested administration keep a clear view of what is .needed in the . audio/visual system and the changes that are being made to it. He noted, there have been many advances made in technology and suggested an expert be contacted from out of the area in regard to audio/visual systems. VOT2: There were no objections. 60 ORDERED. 1lX=JIVE SESSION - None Scheduled. ITEM 1: ADMINISTJULTION REPORTI3 Mayor a. Peninsula Winter Games - Mayor Williams noted he had received a request to have an area flooded at KCHS for an iced area in regard to the Peninsula Winter Games. He noted, the Fire Department was working on the request. b. Alaska Municipal League 1999 Conference - Williams reported he will be meeting with Mayor Lancaster (Soldotna) in regard to the AML Conference being held in the Kenai/ Soldotna area in 1999. He asked council if they had any objections to his agreeing the city will co -host the conference with Soldotna. Swarner asked if the conference would be to the same format as it was the- last time it was held inthis. area. Williams_ answered probably. He added, smaller groups, i.e. association meetings, etc. will meet in various facilities that can hold them (Senior Center, restaurants, perhaps the ARFF facility, KVCC, etc.). There were no objections from council. c. Challenger Board of Governors Meeting - Williams reported he would be attending the Board of Governors meeting on February 4. The Board is planning a reception that will be held at Governor Sheffield's home later in the spring. He will, however, return in time for the council meeting. d. Senior Housing - Williams requested council and administration give some consideration to adding another 20 units to the congregate housing facility. He noted, funding is available through Alaska Housing KENA[ CITY COUNCIL MEETING MINUTES JANUARY 219 1998 PAGE 10 Finance Corporation and others with substantially reduced interest rates. He also asked administration to break out the cost of what would be anticipated for an additiona120 units and match that against the city's current cash flow and financial situation. Also, blend into it the revenues to be received from the new 20 units to determine whether or not borrowing money to develop another 20 units of housing would be feasible. Williams added, administration would also need to determine whether another 20 units would be warranted. Council had no objections to Williams' request of administration. The information would be brought to council during budget sessions. Ross asked if this would be something for which Williams intended to bond. Williams answered, yes, but it would depend upon the structure of the loan and for what purpose the loan was made. Swarner asked Director Porter how many people were on the waiting list for housing now. Porter explained, there are two different waiting lists. On the total waiting list, she approximated 70. However, of those who could move in immediately, there were probably 11. Porter added, the biggest stumbling block that the housing has is the requirement of a one-year residency. Those awaiting residency are not included on the list until they have satisfied this requirement. Swarner asked, are new funding proposals tied to the income of the individuals wanting housing. Williams answered, it would depend on the type of funding used. H.U.D. money would require a percentage of the units be commensurate with income. AHFC or something comparable, would not have that requirement. Swarner asked the status of the assisted living facility. Williams answered, he did not know, however, since the assisted living facility didn't appear to be on the near horizon, he was releasing himself from the obligation he made to hold off on the senior housing addition. He added, going forward with the addition may prompt reconsideration in regard to the development of the assisted living facility. Director Porter reported, Steven Ashton, a representative from Alaska Housing had visited the Center and toured the congregate housing facility. She continued, Ashton was very impressed and discussed with her monies available for an addition. There were no objections from council. 0 . KENAI CITY COUNCIL MEETING MINUTES JANUARY 21, 1998 PAGE 11 I-2. City Manager a. Resident Non Information Request - Ross reported-, a report was developed in regard to a cost history for notifying residents of within 300 feet of applicants for conditional use permits, etc. The report will be included in the next packet. b. Alaska Science and Technology - Ross reported, Alaska Science and Technology's initial review of the city's application for bluff restoration was denied. Their reason for the denial was they do not fund capital projects and because there was no local match. Ross noted, the city has corresponded back to Alaska Science indicating it was not a capital project, that the total project was 5,000 linear feet and the city was asking for a 125 foot test site. Alaska Science was also asked what they believed an appropriate local match would be. C. Airport Personnel - Ross reported, a temporary hire was going to be made to help Acting Airport Manager Holland with parking fees, clerical, etc. d. Board of Fisheries - Ross reported, administration was continuing their work with the Borough on the waste management problems and are working on alternatives of the litter issues. He added, the parking grant application cannot be submitted until after February. Ross added, during the Board of Fisheries meeting, the city can only testify on the agenda change request (changing the boundary to above the no -name creek)-. He added, he felt it would be appropriate to advise the Board of the city's concerns about the litter, waste, etc, and -that those issues are being investigated between the city and Fish and Game. Also, depending on the results of those efforts, the city may come back to the Board again to discuss those concerns in the future. Ross noted, to take a hard stand (regarding the litter, waste, etc.) with the Board may not be appropriate. He believes the Board will limit the city's testimony to only the agenda change request. Further discussion of the city's concerns could be discussed during an open meeting in the future. Williams reported, he received back nine enlargements of pictures taken during the last dipnet season to make into posters. He will be matting them and will bring them back to council to review and decide what they want to do with them. Ross noted, council did not have another meeting before the February 2 Board of Fisheries meeting. It was noted, at least one or two days are taken by the Board to hear reports before they take testimony. Williams noted, the meeting location was changed and now • KENAI CITY COUNCIL MEETING MINUTES JANUARY 21, 1998 PAGE 12 will be held in Anchorage and discussions regarding the entire Cook Inlet fishery will be next year. Ross stated he would contact Dave Nelson at Fish & Game to find out when testimony would be taken. I-3. Attorney - No report. I-4. City Clerk - Freas asked if council had anticipated using Legislative funds to cover costs for cake, punch, etc. for the Animal Shelter open house. Council agreed legislative funds should be used. Freas also reported, a tentative date for the open house was March 7 between 11:00 a.m. and 2:00 p.m. Council had no objections. Freas asked if council wanted to cover the costs of a newspaper advertisement in regard to the open house. Discussion followed and Councilwoman Swarner suggested no advertisement would be needed if public service announcements were made. Williams requested David Lucas, Peninsula Clarion to prepare an informative newspaper article to be run prior to the open house. Williams suggested the old shelter be burned after the new shelter was i opened. Ross stated, he would want time to evaluate the structure. He noted, a portion of the building warranted destruction, however, a portion of it may be useable. I.S. Finance Director - No report. Public Works Director a. Wellhouse No. 3 Open House - Kornelis reminded council they had previously discussed holding an open house at Wellhouse No. 3 at the - same time as the shelter open house. He asked if they were still wanting to do that. It was decided the Wellhouse opening would be held at 3:00 p.m. b. Forest Drive Hearing - Kornelis reported, the Department of Transportation had changed the date of the hearing to February 17 at 7:00 p.m. Moore noted, council had moved the Historic District Board meeting to that evening. It was decided the Board meeting could be held upstairs in City Hall. Kornelis reported, DOT wanted the public to review their updated plans for the street improvement. He added, DOT had taken suggestions and concerns voiced at the previous hearing and incorporated them into the design. The cost of the project had been raised to $5.5 million. Moore • KENAI CITY COUNCIL MEETING MINUTES JANUARY 21, 1998 PAGE 13 asked U' the design was changed to include turn lanes, etc. in front of the elementary school. Kornelis answered, he did not believe it had. I-7. Airport Manager, - Acting Airport Manager Holland referred to the enplanement report included in the packet. He noted, Yute Air would be increasing their flights in May, Also, 1997 enplanements had increased over 1996 figures. Williams reported, he would be including the year- end enplanement report with information he will be taking to Juneau to discuss with legislators. EEM J: J-1. Citizens - None. J-2. Council Sookey - Reported he would be out of state Zrom January 22 to February 3. Bookey also requested administration contact DOT in • regard to the pot holes along the Spur Highway in the city as he was very concerned about the road's deterioration. Summer - Reported she would be out of town from January 29 to February 3. Moore - Requested calendars for the chambers. Freas reported, they were on back order. Measles - No comments. - Bannock - No comments. Smalley - Reported the street light along Lawton in front of the shop building works only sometimes. He requested administration contact the School District or the Borough and request a flashing light be placed there as well. He noted, the area is very dangerous for the. students when they are crossing the street (hourly), especially in the winter when berms of snow impede visibility for both. the students and drivers. Williams - Reported Commissioner Sedwick (Commerce & Economic Development) would be visiting _the Kenai/ Soldotna area on Friday. Sedwick was scheduled to meet with Williams and Ross at approximately 8:30 a.m. at City Hall. ', He invited council to attend. He added, there would be a no -host lunch at the King's Inn. KENA1 CITY COUNCIL MEETING MINUTES JANUARY 21, 1998 PAGE 14 The meeting adjourned at approximately 8:20 p.m. Minutes transcribed and prepared by: Carol L. Freas, ity Clerk • • AM0VLO BY CouNat L#11f. DArii cSeMI