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HomeMy WebLinkAbout1998-06-03 Council MinutesAGIENDA a KENAI CITY COUNCIL - RF�ULAIt MEETIN�1 JUNE 391998 7:00 P.M. KENAI CITY COUNCIL CHAMSERB http:/ /aww.Kenaimet/city �_ PS •-�: 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. UILED PUBLIC COMURM (10 Minutes) C. FVSLI_C HEARINt18 1. Ordinance No. 1783-98 - Adopting the Annual Budget for the fiscal Year Commencing July 1, 1998 and Ending June 30, 1999. 2. Ordinance No. 1784-98 - Amending Kenai Municipal Code 14.20.230 to Require Permits for Home Occupations. 3. Resolution No. 98-32 - Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1, 1998 and Ending June 30, 1999. 4. Resolution No. 98-33 - Awarding the Bid for the Alaska Regional Aircraft Fire Training Facility Phone System to Communications Alaska (A) for a Total Amount of $15,975. 5. Resolution No. 98-34 - Awarding the Bid -for Alaska Regional Aircraft Fire Training Facility Equipment to L.N. Curtis & Sons for a Total Amount of $144,061.15. 6. Resolution No. 98-35 - Supporting "Census 2000" by the U.S. Census Bureau. 7. Resolution No. 98-36 - Awarding Janitorial Contacts for the City Library to Administration Building, the Public Safety Building and the Cleanway Janitorial Services for the Period July 1, 1998 Through June 30, 1999. 8. Resolution No. 98-37 - Transferring $49000 in the Boating Facility Enterprise Fund for Fuel Purchases. 9. Resolution No. 98-38 - Transferring $1619193 in the Kenai ARFF Capital Project Fond for Equipment Purchases- D. QQ 88ION/C0 UUTTNF RIWJ= 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Recreation Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Challenger Board d. Kenai Visitors & Convention Bureau Board e. Alaska Municipal League Report E. IU-TZ-8 1. *Board of Adjustment Hearing/Appeal of Jerry Stock of May 20, 1998. 2. *Regular Meeting of May 20, 1998. F. CORli*s'.�apeNDICNCE G. H. OLD BULOW 68 1. Discussion - Historic District Board/Scheduling of Work Session MW V8 8_ 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $29500 • • • 3. *Ordinance No. 1785-98 - Finding That Certain City -Owned Land Described. as Lots 1-6,. Block 1 and Lots 1-7, Block 2, Five Irons Heights Subdivision Is Not Required for a Public Purpose and Can Be Sold, and That Land and Water Conservation Restrictions be Converted to Substitute Land. 4. *Ordinance No. 1786-98 - Appropriating $60,000 for Design Services for the Challenger Learning Center of Alaska in the Challenger Capital Project Fund. 5. Approval - Termination of Lease/Lot 1, Spur Subdivision, Senior Citizen Addition - The Continuum Corporation. 6. Approval - Special Use Permit Renewal/Kenai Municipal Airport, Space 31 - Dottie Fischer. 7. Disowsioa - Maintenance and Operation Agreement Between City of Kenai and Kenai Visitors & Convention Bureau, Inc. EXECUTIVE BEBBION - Evaluations of City Attorney and City Clerk (if time allows). 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. DISCZ1S00N 1. Citizens (five minutes) 2. Council -3- KENAI CITY COUHCIL - REOULAR IVIEETAITC JUNE 3, 1998 7:00 P.M. CITY COUNCIL CHAMB� http:/ /www.Konal.not/city L=A! Mayor Williams called the meeting to order at approximately 7:04 p.m. in the Council Chambers in the Kenai City Hall Building. • c • Mayor Williams led those assembled in the Pledge of Allegiance. A-2. Roll was taken by the City Clerk. Present were: Smalley, Williams, Bookey, Swarner, Moore, Measles, and Bannock. A-5. Aa�A-&FI0YAL Mayor Williams requested the following changes to the agenda: ADD AS: 8-i, Persons Scheduled to be Heard - Joyce Sikorski/Aurora Dancers Parents' Fund Raising Committee. REl1IOVE: C-19 Ordinance No. 1783-98, Adopting the Annual Budget for the Fiscal Year Commencing July 1, 1998 And Ending June 30, 1998. REMOVE: C-3, Resolution No. 98-32 - Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1, 1998 and Ending June 30, 1999. Councilman Measles suggested that since Items C-1 and C-3 had been advertised for. puAiAc hearing at this meeting, they remain on the agenda in order to take public testimony. Formal action would still be taken at the special meeting scheduled for Wednesday, June 10 at 7:00 p.m., to be held at the Kenai Senior Center. Upon checking, it was found there was no one in the audience who wanted to speak to the items at this time. Williams explained, due to technical difficulties in advertising the public hearings, action on these items would be delayed by one week. S KENAI CITY COUNCIL MEETING MINUTES JUNE 3, 1998 PAGE 2 MOTION: Councilman Smalley MOVED for approval of the agenda as amended and requested UNANIMOUS CONSENT. Councilman Bookey SEC--.DED the motion. There were no objections. 80 ORDERED. A-6. Mayor Williams reported he had no changes to the consent agenda. MOTION: Councilman Smalley MOVED for approval of the consent agenda as presented and Councilwoman Swarner 8B'CONDED the motion. There were no objections. 80 ORDERED. T S: 80wal" ED PZTB= COMMENT Joyce Sikoreld - Aurora Dancers Parents' Fund Raising Committee. Sikorski introduced herself as chairperson of the Aurora DaActra Parents' Fund Raising Committee. She explained the Aurora Dancers, representing girls from the Kenai Peninsula, ages ten to 17, had recently received a first place award for a competition held in Salt Lake City. Because of this award, the group was invited to compete as semi-finalists at a televised national dance competition in Orlando, Florida in July. The group has been contacting businesses and others and- requesting donations toward the travel costs. Sikorski noted, they estimated their travel costs_. would be approximately $21,000 and they had already accumulated $8,500. Sikorski also noted, the group would be selling raffle tickets, holding a spaghetti feed and are offering their services to clean parking lots, mow lawns, dance at functions, etc. to earn donations. Sikorski requested a donation from council. Swarner asked if other municipal governments on the peninsula had been contacted and/or donated to the effort. Sikorski answered, they were told Soldotna doesn't make these types of donations and they would be contacting Mayor Navarre. After a short discussion, it was suggested the city identify parking lots, basketball courts, etc. needing to be cleaned and a ninistration work out the details of the work, checking liability concerns, etc. Williams suggested a donation level be set as well. �J . KENAI CITY COUNCIL MEETING MINUTES DUNE 39 1998 PAGE 3 • 0 MOTION: Councilman Measles MOVED to make a donation of up to $500 to the Aurora Dancers in response to council's discussions. Councilman Moore BECONIaED the motion. There were no objections. 90 ORDERI�D. ����s LAC BEAIttNQB C-1. Ordinance No. 1783-98 - Adopting the Annual Budget for the fiscal Year Commencing July 1, 1998 and Ending June 30, 1999. Removed (Public Hearing to be held during Special Council Meeting of June 10, 1998). C-2. Osdiaanae No. 1784-98 - Amending Kenai Municipal Code 14.20.230 to Require Permits for Home Occupations. MOTION: Councilman Smalley MOVED for adoption of Ordinance No. 1784-98 and Councilman Bannock SECONDED the motion. There were no public comments. Smalley stated, he believed the wording being added would clarify the existing ordinance. Swarner noted a typographical correction being needed at Section 3, No. 3 (take out extra space). VOTE: Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock. Yes MOTION PASSED JHANIMOUSLY. C-3. Reaolutioa No. 98-32 - Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1, 1998 and Ending June 30, 1999. Removed (Public Hearing to be held during Special Council Meeting of June 10, 1998). Removed (Public Hearing to be held during Special Council Meeting of June 10, 1998). • KENAI CITY COUNCIL MEETING MINUTES JUNE 3, 1998 PAGE 4 • 0 C-4. Resolution No. 98-33 - Awarding the Bid for the Alaska Regional Aircraft Fire Training Facility Phone System to Communications Alaska (A) for a Total Amount of $15,975. MOTION: Councilman Moore MOVED for approval of Resolution No. 98-33 and Councilman Smalley SECONDED the motion. There were no public comments. Moore asked for clarification of the difference between Communications Alaska's A (as specified) & B (equivalent or better) bids. City Engineer La Shot explained, administration specified a certain type of equipment (Northstar). The Communications Alaska (B) bid, although the lowest bid, was equipment from a different manufacturer. They were concerned that if the supplier of this equipment would go out of business there could be a problem. The Northstar equipment can be maintained by both Communications Alaska and PTI Communications. La Shot added, Communications Alaska submitted two bids to be evaluated. Although two bids were not requested, administration allowed them to submit them. VOTE: Councilwoman Swarner requested UNANIMOUS CONSENT. There were no objections. 80 ORDERED. C-5. Resolution No. 98-34 - Awarding the Bid for Alaska Regional Aircraft Fire Training Facility Equipment to L.N. Curtis & Sons for a Total Amount of $144,061.15. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 98-34 and requested UNANIMOUS CONSENT. Councilman Moore 8ECONDED the motion. There were no public comments. La Shot explained the bid from Vallen Safety Supply Co. was a lower bid, but found to be non -responsive as the bidders were required to bid on all items. Vallen did not and the result was the lower bid. It was also noted, these funds would be used to purchase the air compressor ($40,000), silver training suits, hoses, nozzles, adaptors, ladders, etc. All items that would be used for attending aircraft crashes. KENAI CITY COUNCIL MEETING MINUTES . JUNE 3, 1998 PAGE 5 VOTE: There were no objections. 80 ORDERED. C-6. Resolution No. 98-35 - Supporting "Census 2000" by the U.S. Census Bureau. MOTION: Councilman Bookey MOVED for approval of Resolution No. 98-35 and Councilman Smalley SECONDED the motion. There were no public comments. Councilman Bannock referred to the third whereas and asked who would receive and what was the confidential information. Ross answered, the federal government would keep this information and distribute only the enumeration of general information. The confidential information includes specific information in regard to rooms in houses, etc. • VOTE: There were no objections. 80 ORDERED. C-?. Resolution No. 98.36 - Awarding Janitorial Contacts for the City Administration Building, the Public Safety Building and the Library to Cleanway Janitorial Services for the Period July 1, 1998 Through June 30, 1999. MOTION: Councilman Smalley MOVED for approval of Resolution No. 98-36 and Councilman Measles SECONDED the motion. There were no public comments. Swarner asked what the contract total was last year and whether Cleanway Janitorial was a local company and worked for the city before. Police Chief Morris answered, the city has not used this company before, but it is a local company. Ross added, Ike's Janitorial is an Anchorage firm which is wanting to branch out to Kenai. He noted, the Library will be cleaned three times a week and on the shoulder season, five times a week. References had been checked and nothing objective was found. Swarner asked if the contract increased over last year. Ross answered, the Library - contract would increase, as well as the Public Safety Building. He noted, the City Hall contract increased during the middle of the year because of a change in janitors. . • KENAI CITY COUNCIL MEETING MINUTES JUNE 3, 1998 PAGE 6 VOTE: There were no objections. 80 ORDERED. C-8. Resolution No. 98-37 - Transferring $4,000 in the Boating Facility Enterprise Fund for Fuel Purchases. MOTION: Councilman Sookey MOVED for approval of Resolution No. 98-37 and Councilwoman Swarner SECONDED the motion. There were no public or council comments. VOTE: There were no objections. 60 ORDERED. C-9. Resolution No. 98-38 - Transferring $161,193 in the Kenai ARFF Capital Project Fund for Equipment Purchases. MOTION: Councilman Measles MOVED for adoption of Resolution No. 98-38 and Councilman Smalley SECONDED the motion. There were no public comments. Councilman Moore noted the- amounts referred to mi Resolutions 98-33 and 98-34 did not add_ up to the amount of this transfer. MOTION TO AMEND: Councilman Moore MOVED to amend the amount in Resolution No. 98-38 to $160,036.15..Councilman Smalley SECONDED the motion. There were no objections. 00► ORDERED. VOTE ON MAIN AMENDED MOTION: There were no objections. 80 ORDERED. report.D-1. Council on Aging - No KENAI CITY COUNCIL MEETING MINUTES NNE 3, 1998 PAGE 7 D-2. Airport Commission Councilman Measles reported the next meeting was scheduled for June 11. Moore noted the Commission recommended the airport terminal be smoke free. Ross explained the matter had not been brought to council at this sheeting because the Commission also recommended some changes be made to the south end of the terminal. When costs are determined, the item will be brought to council for consideration. Williams noted Commissioner Knackstedt had commented about constructing hangars at the airport. Williams asked if council had any continents or discussion on the topic. There were no comments. D-3. Harbor Commission Bookey reported the next meeting was scheduled for June S. 4r.s�.� D-4. Library Commission Councilman Moore reported the June meeting was held on June 2. During the meeting it was reported circulation is down, probably due to the end of the school year. A report was also heard from the Friends of the Library Addition Committee who noted the library is still short of space and public support for an addition is not strong. They recommended other funding be sought and hiring a grant writer be considered. The Commission also updated their goals and objectives. Moore reminded- council and the- audience, the Friends took sale was scheduled for Friday and Saturday. Also noted, was the Library Committee would be celebrating their 50'h anniversary on March 7, 1999. D-5. Psrlcs A Recreation Commission Councilman Bannock reported the next meeting was scheduled for June 4 however he would not be able to attend. He requested another council member attend in his place. D-6. Plaaaiag & Zoning Commission Councilman Smalley reported the May 13 minutea were included in the packet. Also, a meeting was held on May 27 at which time Art Graveley was, sworn.in as the new member to the Commission. The Commission approved an encroachment permit and considered a variance fir an oversized lighted sign. The Commission split the issue and denied the sign variance. The decision on the lighted gh ed sign was held for their next • KENAI CITY COUNCIL MEETING MINUTES NNE 3, 1998 PAGE 8 meeting at which time the applicant will submit a design for the sign as well as the proposed lighting. A reconsideration of the sign variance is to be made at the next meeting. Smalley also reported an encroachment permit for rear yard setbacks in Thompson Park was approved, as well as an variance permit for an off -premise sign (Kenaitze Greenhouse). He added, Blocks 1 and 2 of Five Iron Heights Subdivision were found not needed for public use. Smalley also reported, the Commission had a lengthy discussion in regard to the development requirement tables and they reviewed a memorandum from Building Official Springer who discussed the incorporation of information from the old ordinance into the new one and adding footnotes. Smalley also reported the applicant for the lighted sign suggested the code be changed to require a schematic drawing be supplied with sign variance requests. Swarner referred to continents made during the May 13 P&Z meeting regarding property at the corner of First and Birch. City Manager Rose reported he would is investigate the concerns. D-7. Miscellaneous Contadesioas and Committees D-7a. Beauti�catioa Committee Swarner reported the Committee and volunteers have been busy in the city parks, in front of the fire station and the circle planters. She added, they are always needing additional volunteers and encouraged the public's help. Swarner noted the next meeting was scheduled for June 9. - D-7b. Historic DUtricti Board Moore reported the next meeting was scheduled for June IS. D-70. Challenger. Board Bannock reported the next meeting would be held on June 4 at 5:45 at the Salamatof Building. D-7d. Kenai Visitors & Convention Bureau Board Councilman Bookey reported the next meeting will be held on June 30. Kathy Tarr, Executive Director of the KVCB distributed a copy of the self -guided tour of Old Town brochure to council and administration. She thanked council and the Historic District Board, especially Mike Huhndorf for their She noted 2 500 participation. , • KENA[ CITY COUNCIL MEETING) MINUTES JUKE 39 1998 PAGE 9 copies of the brochure were purchased at a cost of $850 (which was over their budgeted amount of $600). She added, KVCC will discuss funds for additional copies of the brochure later in the year. Tarr noted, all the KVCC employees will take the tour of Old Town with Mike Huhndorf in order to get familiar with the area and information. Tarr also distributed a Flee and Inexpensive Thinks To Do in Kenai brochure they produced at the KVCC. Tarr also reported the photographic exhibit, "Reaching Monte: Pacific Salmon"was now open through June 30 and was sponsored by Snug Harbor Seafoods. A reception for the exhibit is scheduled for June 12 at the KVCC in conjunction with the annual Kenai River Festival. She encouraged council and audience to view the exhibit. Tarr also reported the KVCC will have a new website at www.visitkenai.com which will be on line in the near future, D-7e. Alaska Municipal League Report Smalley reported he had participated in a teleconference call with AML in which they discussed the legislative session. AML will be sending letters to the Governor encouraging him to sign the education bill and thanking him for his efforts throughout the legislative session. The letter will also highlight deferred maintenance, school construction, revenue sharing, o other needs, i.e. BREAK TAKEN: 8:07 p.M. BACK TO ORDER: 8:33 P.M. E-1 • Board 1998. of Adjustment Rearing/Appeal of Jerry Stock of May 209 Approved by consent agenda. E-2• Regular Meeting of May 20, 1998. Approved by consent agenda. F' COMM PONDENCE - None. • �TE� OLD D—Umnam • KENAI CITY COUNCIL MEETING MINUTES JUKE 3, 1948 PAGE 10 • • tt;F--1. Dloou ou - Historic District Boarrd/Scheduling.of Work Session Williams referred to the information included in the packet which was requested at the last council meeting. Williams asked for. suggested dates for holding a joint work session with council, P&Z Commission and the. Historic District Hoard. Moore suggested the session be held in September. Williams requested Clerk Freas place the matter as a discussion item at the August ' 19 meeting at which time council will set the work session date. Clerk Freas was requested to send a copy of the packet information to the Planning & Zoning Commission and the Historic District Board. MAKA0 NEW S[TSII�E88 H-1. Sills to be Paid, Sills to be RatiSed MOTION: Councilman Smalley MOVED to pay the bills and Councilwoman Swarner 8ECONDED the motion. There were no objections. 80 ORDERED. H-2. Pnsohase Ordess eding $2,800 MOTION: Councilman Smalley MOVED to approve the purchase orders exceeding $2,500 and Councilwoman Swarner BECONDRD the motion. Ross was questioned about the purchase order to Affiliated- Appraisers. Ross explained,. adnnnistration solicited proposals from appraisers_ experienced _with_ the federal appraisal system. Three bids were received and based on research and credentials, this firm was selected. He noted, Affiliated Appraisers was also the low bid. VOTE: There were no objections. 80 ORDERED. H-3. Osdiaaaoe No. 1785-98 - Finding That Certain City -Owned Land Described as Trots 1-6, Block 1 and Lots 1-7, Block 2, Five Irons Heights Subdivision Is Not Required for a Public Purpose and Can Be Sold, and That Land and Water Conservation Restrictions be Converted to Substitute Lend. Introduced by consent agenda. • KENAt CPfY COUNCIL MEETING MINUTES JUNL 3, 1998 PAGE 11 • 0 N-4. O:rdius►nae No. 1786-98 - Appropriating $60,000 for Design Services for the Challenger Learning Center of Alaska in the Challenger Capital Project Fund. Introduced by consent agenda. g-g. Approval . Termination of Lease/Lot 1, Spur Subdivision, Senior Citizen Addition - The Continuum Corporation. MOTION: Councilman Smalley MOVED for approval of the termination of lease, Lot 1, Spur Subdivision, Senior Citizen Addition with The Continuum Corporation. Councilwoman Swarner SECONDED the motion. Ross explained, The Continuum Corporation was There were no public comments. P ' unable to perform on the lease extension previously given by council and were not able to acquire necessary funding for the project. Williams reported he had a conversation with John Verdugo and heindicated drie aside, financing of the project was not coming together. They felt they needed p but still desire to build a facility in Kenai. At this time, they are investigating the possibility of building a facility in the Mat -Su Borough and Fairbanks. With their making a commitment by building a facility in one of those areas, funding sources may be interested in building one in Kenai as well. VOTE: Councilwoman Swarner requested UNANIMOUS CONSENT. There were no objections. SO ORD• 13-6. Approval - Special Use Permit Renewal/Kenai Municipal Airport, Space 31- Dottie Fischer. MOTION: Councilwoman Swarner MOVED for approval of continuation of the Special Use Permit to Dottie Fischer, d/b/a Alaska's Best Travel to expire on June 30, 19999. Councilman Bannock SECONDED the motion. Ross noted, the Airport Commission reviewed the matter and recommended approval of the continuation of the Special Use Permit. KENAI CITY COUNCIL MEETING MINUTES JUNE 39 1998 PAGE 12 VOTE: There were no objections. 80 ORDERED. H-7. Discussion - Maintenance and Operation Agreement Between City of Kenai and Kenai Visitors & Convention Bureau, Inc. Ross noted, the document was a draft and requested Attorney Graves to review the major changes in the document. Graves explained, aside from the change in the monetary amounts there were several major changes. They were: 1. Paragraph 13, KVCC hap agreed to have their meetings open to the public, even though they are not mandated by law to comply with the Open Meetings Act. 2. Paragraph 12, KVCC will forward copies of all their approved board meeting minutes to the city. 3. Paragraph 11, KVCC will make an annual report to the city (this matter suggested by Executive Director Tarr). i 4. Paragraph 10, the cost of audit services increased to $700, and the audit coordination is more defined. Bookey stated his concern with Item 5, regarding insurance coverage. He suggested the wording note the city intends to continue insurance coverage of exhibit. items. MOTION: Councilman Bookey MOVED to include intent language in the agreement in regard to continuing insurance coverage for exhibit items. There were no objections. 80 ORDERED. Bannock suggested the requirement for the KVCC board meetings to be open to the public should also extend to any meetings held in a city building. Measles disagreed, stating there are private corporations who hold meetings at the KVCC who would not if their meetings were required to be open. Williams noted, the council chambers are used periodically by groups for judicial hearings, as well as DOT, Social Security, etc. which could not be required to be open to the public. He added, KVCC is not required to comply to the Open Meetings Act and are agreeing to it as a courtesy to the city because the city fiends some of their activities. He also stated, requiring meetings to be open to the public may deter private corporations to use the KVCC which would cause revenue concerns to the Center. Smalley stated, he agreed with Measles and noted, the Senior Center is rented out for weddings and receptions which are closed affairs. He added, he didn't think there . KENAt CITY COUNCIL MEETING MINUTES JUKE 3, 1998 PAGE 13 was a perception of ill will if there's a privately rented group using a city facility and the affair is closed. Swarner stated she agreed with Smalley in regard to the use of the Senior Center. Measles added, if it is required that all meetings held at the KVCC are open, the room would not be rented to anyone other than the city for its volunteer .reception. He noted, part of the purpose of the KVCC is to promote a place where meetings as well as conventions can be held. There were no objections to the agreement with the addition of the insurance coverage intent language. Williams requested the executive session be held until after the administration reports. Council liad no objections. ITS I• �1D11gI�TIt N REPORTS 0 I-i. Mayor Williams noted he had no comments. Swamer referred to a letter from Vesta Leigh which was included in the packet regarding the chamber sound system concern. She noted she was not aware it was hard to hear discussion until lately. She suggested the system be repaired if there was a problem. Ross reported the Building Official was reviewing cost estimates submitted for replacing the sound system and a purchase order should be included in the .next packet.. Williams requested Freas to prepare a letter to Leigh informing her of the upcoming purchase, etc. Smalley also noted there had been some problems with the system during the last Planning & Zoning Commission meeting as well. I-2. 0 City Manager a. Doyle Lease - Rose informed council of an old cabin which -is situated on the city property leased by Doyle (a photograph was passed around for council to review). The cabin has not been used for a long time and is becoming a problem. He added, he intended to have the Building Official evaluate the structure and then have it abated. b. Multi -Purpose Recreational Facility - Ross reported he met with Borough Mayor Navarre regarding the land for the multi -purpose • KENAI CITY COUNCIL MEETING MINUTES DUNE 3, 1998 PAGE 14 recreational facility. The process is on track to have the property transferred to the city and Navarre is in full support of the project. Ross added, staff believed Blocks 1 and 2 of Five Iron Subdivision will be available for sale in late July or August. He has asked that a committee be formed to review the original design of the building as well as several ideas between the users and council as to the design and construction time table for the facility. He would like the committee to include a member of the Parks & Recreation Commission, administrative staff, users and a council member. The ideas to discuss are whether the facility should be designed and built in one package with no plan for expansion or refrigeration (if this plan is chosen, it would be doubtful that the facility could be used a couple months this season), or design/engineering in phases, planning for future expansion and refrigeration and going to construction next year. Ross added, at this time Nikiski is trying to resolve how to retrofit their ice facility. His personal opinion is that this issue needs to be resolved as the facility will be projected into the future• to accept refrigeration and that it would be shortsighted to build the facility this year and then have to retrofit something not originally engineered. C. Airport Development Proposal - Ross referred to his memorandum included in the packet regarding the Airport Development Proposal scope of work. He reported he had received a call from John Sanders of Aries (Airport Master Plan contract) who asked if this work could be added to their present contract. He told them no and that the city was reviewing the possibility of negotiating a professional services contract. Ross added, he and Jim Carter will be reviewing the matter with the Airport Commission and will report back as to their comments. Rosa' points were: 1. Get a feeling for what the cargo carriers future plans are and how they see the city fitting into them. What commitments will they give in writing and what level of support will they give to the project. Upon review of those answers, the council can make a decision to either continue or not. 2. Then identify masses of land that would be suitable for this project and the ownership of that property. After council reviews this information, a decision can be made to continue or not. 3. If these items come into play, further contracting can be conducted that is more general, i.e. facilitation of a public meeting where carriers are present, information is available, strategies, expertise needed, sites and public opinion gathered. • KENAI CITY COUNCIL MEETING MINUTES JUNE 3, 1998 • PAGE 15 Ross added, this is the direction he plans on taking unless council objects. 'There were no objections stated. Jim Caster - Carter stated he didn't believe there was anything he and Ross couldn't work out in regard to the proposal. He added, he is aware the scope of work is narrow, but he feels there are some items that can be incorporated into it such as having the support of other borough communities and chambers of commerce. The support will be meaningful to the carriers and congressional delegation. Wi1liams noted, Carter and Ross will work out details and will discuss the matter with the Airport Commission on June 11. The contract will be brought back to council for review and approval. Williams referred back to the multi -purpose recreational facility and noted he discussed the state of the City during his presentation at the Kenai Chamber of Commerce luncheon. In his presentation, he outlined the value of the city, its assets and the level of debt. Williams suggested the building committee review placing a bond question on the ballot for the building of the multi -use facility. He added, the question should be designed to ask if the citizens would be willing to join, by way of debt, r u already agreed -to amount to come from other sources. He asked this be investigated with the thought of placing the question on the October, 1998 ballot. Bookey asked what amount would be included in the bond. Williams suggested. $2.5 million (with refrigeration) adding approximately $450,000 to $500,000 earned from the sale of the Five irons -property. Ross statedr if the questionis on the. ballot -And is turned down by voters, the project may not go any further. He added, his comments to the state and federal agencies with which he has been negotiating, uc 'on owf the facility�lf it funds from the sale of the property would be used for construction becomes confused with the ballot and voters saying no, there may be a problem. He suggested the funds from sale of property be used for the design (including future expansion) and build as the user group has stated they want. The city has then lived up to the negotiated commitments. Later council and the community may say to go to bonding to finish the Phases - Ross added, council and the Parks & Recreation Commission will make the decision as to designing for future expansion. His recommendation is to do the design and engineering of a phased project to meet. the present needs, as well as and construct the facility next year with monies from the sale of properties, i.e. design for future now and construct with money available. • • ,�1VE 3CjT1' COUNCIL 114�,�yYNQ M PAGE 16 �8 �UTES Bookey stated he Personal belief is agreed with Ross, ad Bannock that if it is placed as ding if is tune to l stated, the P a one t° be funded through bond issue look at a phase People who -Spoke gh the Recreation Commis , at $2.5 million, d project. H would not to the Co and swap/sale of 91On have discuss It fai� againis needs is like it. B mission would property He d the project look tower q' ut a good odea noted, while he stake exception to added, some Of as he would only s Peeos that looking as million facility d future expansion. p Moore p rt buildin t the and stated, he is g within our munediate city Although it is a e oson�Y not ' xneans d workable. god sheet interested in an However, e of ice, the b wing like wanting rve�� ated fac�ty � would be in favor uuduig built the N�ski fa . g to confo alley stated he of a phased a around the iCe is city u� not the appropriate to ha $ co a agreement wiathgreed with the xpansion, workin to to whatntative• Sm y a and es u' the B nunents . the co , alle d e of the users, star He also agree pecialalry a wYshes, and thinks reco�mena hoped counc , Parks•& Recrea •�t would be v Ross inks all would dssee . 8 stated h eve a great deb f c°un� stated, he like to e il design for a would agree with °c credence to build the fac' cbd not think the the future. ncil s Blocks 1, 2 V in his disc sale of Blocks 1 and 3 ussiona �� , haul In his discussi when Water is co u I In theme bring in s in the th BOR, available 3 to Block 3� i whave In a1ent Ands not been cluded out ale o • included i discussions, but flies never d be considered this sees Block 3 as n su subsequent °n Elie table BD area. a revenue ou ce discussions, ity Prevailed, R felt Block 3 Therefore . source for this project as ever, for plannin , Block 3 has VV" iams noted it is from the .sine erposes, he land to a developer discussions also creation . condon�u °per for the included se there has beens, etc. and the eve f residenCes desire Bloc toper fired, i.e. townas One large piece of k 3 has been a lot Of interest interest b put in the Vpraieals, that oterest by the public b opera for Blocks ks ter d se Ste, single-ranW wet. lic for the s 1 and 2. Rosa expjarner asked if id on the pro ep. perty will be put on ale of Block auction would b se old t or above the a the rn�uj�et. �ndi ' s 1 and 2• After ed' there 3 �de# Blocks 1 and 2 Will be she r�8ed v Those be receiving anth be Ross alue. a that then able to by the the water Well sold fairly quick] added, he believ t are not sold at property (by W'aY o project Planned y' Sewer is interested in purcllas d for that ahead ,from COnunents 'rig a of water main, th area, if it prove8in the area of Bloc Measles sins decjared �seIfa Ater W,ijj bek the Hale asked if when Join One of Block 3 as a block this, should the ° developers? they find how much Interest eked if co is there for council wanted to do that • KENAI CITY COUNCIL MEETING MINUTES JUNE 3, 1998 PAGE 17 before knowing for sure whether a water line will be out there. He added, whether water line will be there will not be known until next year after a test well is drilled and whether funding is received. Whether water is available will make a difference to a developer. He prefers not locking into that location in case it is not good water. If there is good water, better profit will be made on the sale of Block 3. If the water is not good, the line will need to be extended approximately 200 feet. Bookey stated he would rather wait until next year in regard to Block 3 as the value of the prope w be increased with available water. rty 1-3• Attorney Attorney Graves reported he attended a Government Civil Practice course offered b the National College of Municipal Attorneys from May 17-21 at which approximately 84 attorneys attended. These were good lectures and lots of discussion on handliny similar problems faced by municipalities throughout the country. g Williams referred to Graves' memorandum included in the packet regarding utility franchises. Williams stated he was very interested in Graves' comments but he as quires a utility transfer be approved by the council. asking whether the Charter re Graves answered, the Charter was written before the state regulated the utilities especially cable. He added, no one could find a record stating the city issued a cable TV franchise and because a non -franchise holder can use the right -of --way like a franchise holder, it doesn't matter whether the city approves a transfer or not. If a franchise is transferred, and council did not approve the transfer, they would still be i allowed to use the right-of-way as it s state law. Measles stated, the original legal advice council received in regard to utility franchises was that a franchise can be issued and the city could charge a fee, but it would Probably not hold up as the franchise would not want to pay. Williams suggested Alaska must be an anomaly regarding franchises. Graves agreed it is. 1-4• City Clerk Clerk Freas reported she attended the International Institute of Municipal Clerks in Mobile, Alabama. Approximately nine of the 12 member countries were present encompassing over 1,000 clerks. Additionally, she attended lectures on various topics and a two-day seminar on parliamentary procedure. =-5. Fiaaaae Director No re11 port. Williams thanked Semmens for his help in preparing the documents for his state of the City Report which he presented at the Chamber luncheon. • "NAI CITY COUNCIL JUNE 3MEETING} lyl�,Es , 199g PAGE 18 I-6• public'Works Director - No report, I-T. wort Manager - No report. M S ON Citizens in com� Whip Scott -Introduced herself F'ubhc Hem each the asses a neu, . Scott reported ' Center ' P rted Legislature has a tant to Mayor Naysr=-e Proposal to build a combined Kenai' Addition PProved the fund collaborative meeting facility for all3', the Borough has g for facility. She added, be held on June the Center and the nos i Put forgrard a scussions may 25 to discuss o P �. The first meetings Will be attended b � the eve own and location of the Services in Juneau Central personnel from the D �g °f June 24. Scott noted boroughal Pe Pm'tment of centerand city staff, Williamn�nsula Hospital, as Well as Health and Social the Ludy for the city,ked Scott for her help Navarre and P in preparing the health MO'1`IVE s�e'ON . valuations of City Attorney and MOTION: City Clerk (if time allows). Councilman Smalley City of Kenai concerning matters m an executive session of another. Specificau that tend to prejudice the reputation council of the Smalley requested Atto to look at the evaluations of potation would send for the Ci Attorney Graves attend the City Attorne and character were no objections. SO Clerk. Councilmanthe first portion of the session an City Clerk. Moore SECONDED the motion.d then ORDE�D' There BACKRXECUTIVE BUSSION DR'CAK: 9: ORDER: .28 P.M. 10:40 p,M� Councilman Measles reported the c City Attorney for the ounce) met individual) vv� exce tion, Purpose of their Y with the City Clerk the Ci the council members feel tllat� performance a and the city and for the council both of these appraisal. With cost of living raise that was and certainly appreciate their efforts. e doing a very g°od job for two percent Pay increase for�Ven to the rest of the city In keeping with the ' this fiscal year. employees, they were green a • KENAI CITY COUNCIL MEETING MINUTES JUNE 3, 1998 PAGE 19 J-2. Conned 800key - Requested the State be contacted and asked to clean the sidewalks throughout the middle of town. Swarner agreed and noted, there is a build-up of sand in the corners of parking areas along Frontage Road. SWamer - Asked what the plan is for Municipal Park. She noted there are some dead trees needing to be removed, vandalism taking place, campfires in non - campfire areas, bags of garbage and a surplus of dandelions there and in the city. She also noted she was happy to see a large for sale sign on the Dairy Queen building. Ross reported the Dairy Queen has been shown several times. Repairs to the roof have been made as well as clean-up of the basement due to a sewage line back-up. He added, he has also received several calls and anticipates proposals being submitted. Swarner also requested items of discussion on the agenda at Persons Scheduled to be • Heard be kept at the ten-minute limit. (Swarner used the Aurora Dancers presentation and Jim Carter presentation as examples.) Williams noted he tended to agree, however there have been times when matters take longer than anticipated. He added, during the Carter presentation, a lot of information was given. Measles comther+ed, he thought the limit should stay on the agenda as the chair has. the discretion to allow the presentation to go over the limit. He suggested items such as the Carter presentation would be better to place at a different area on the agenda. Moore - No report. Measles- Reported he had been approached by an individual who asked what the status was of Forest Drive Park. He noted, the claim of the Kenaitze Tribe in regard to the barabaras caused the Lions Club to stop their project. Measles asked if the project ended permanently or is there more work to be done. Part of the Lions Club project was to clear out the underbrush and eliminate all vehicular traffic. Ross stated he would investigate. Baaaock - No report. Smalley - Stated he would like Frates to be given the go-ahead to remove brush in the main area and backside of the Municipal Park. Also to close off the Park to allow only walk-in traffic and no vehicular traffic. Smalley noted, he appreciated the work done in the flower gardens by the Beautification Committee. They are looking really nice. e KENAI CITY COUNCIL MEETING MINUTES DUNE 3, 1998 PAGE 20 • 0 Bannock stated there is no confusion of the Parks & Recreation Commission of what they want to do in the Municipal Park. Williams - Reported he had attended the annual picnic of the Brain Injury Awareness Group where he received several requests made for the city to make a ramp approach at curb level to make the park more accessible for wheelchairs. It was suggested the approaches be placed near the restrooms and pavilion and they be marked. Smalley reported he received comments of concern regarding a residence where a group of individuals live who are mentally challenged. He was told some of the residents have been publicly disruptive and threatening. It was suggested another type of permit should be required for such a residence. Attotney Graves stated there is a limit as to what can be done under the Fair Housing Act. The city could only limit the number of people in an apartment, etc. Ross suggested council members receiving these complaints encourage the people to call the Police Department who can accumulate the comments and report them to the sponsoring agency or funding source. ITEM K;. The meeting adjourned at approximately 10:57 p.m. Minutes transcribed and prepared by: Carol L. as, City Clerk APPROVED 7A f f oarE 8Y COUNCIL CLERK