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HomeMy WebLinkAbout1998-11-04 Council MinutesAGENDA KENAI CITY COUNCIL -REGULAR MEETING NOVEMBER 4, 1998 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak.us/ ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. OATHS OF OFFICE -- MAYOR WILLIAMS, COUNCILMEN BOOKEY AND MOORE 4. Agenda Approval 5. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Bill Coghill -- Mikunda Cottrell & Co. /Audit Presentation 2. Bob Seymour -- KCHS Hockey Booster Club ITEM C: PUBLIC HEARINGS 1. Resolution No. 98-77 -- Adopting Certain Street Name Changes 2. Resolution No. 98-78 -- Awarding a Bid to Eastside Carpet Co. for Kenai Public Library Book and Shelving Removal and Replacement- 19 9 8 for the Total Amount of $17,200. 3. Resolution No. 98-79 -- Directing the Continuation of the Project Entitled, "Crow Court Street Improvement District" and Designating What Improvements Are to be Included in this Project. ITEM D: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission -1- 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning 8. Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board C. Kenai Visitors 8s Convention Bureau Board d. Alaska Municipal League Report ITEM E: MINUTES 1. *Regular Meeting of October 21, 1998. ITEM F: CORRESPONDENCE 1. *R.Ross memorandum regarding Revised Professional Services Agreement/City of Kenai and James E. Carter/Professional Consulting Services at the Kenai Municipal Airport for the Project Called Airport Expansion and Development/A User Interest Survey -- FOR INFORMATION ONLY. ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1803-98-- Amending the Zoning Code at KMC 12.25.030 to More Clearly Define "Junk Vehicle." 4. Discussion -- Public Opinion Survey 5. Discussion -- Possible Purchase of Overland Avenue Property (Lot 2, Block 5/Three Lots) . 6. Discussion -- EDD/EDA -- ARFF Advertisement/Public Relations. ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager -2- 3 . Attorney 4. City Clerk 5. Finance Director 6. Public Works 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT -3- KENAI CITY COUNCIL -REGULAR MEETING NOVEMBER 4, 1998 T:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak.us ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:03 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2, ROLL CALL Roll was taken by the City Clerk. Present were: Swarner (arrived at 7:19 p.m.), Moore, Bannock, Smalley (arrived at 8:11 p.m.), Williams and Bookey. Absent was: Measles A-3, OATHS OF OFFICE --,MAYOR WILLIAMS, COUNCILMEN BOOKEY AND MOORE Clerk Freas administered the Oath of Office to Mayor Williams. Mayor Williams administered the Oath of Office to Councilmen Bookey and Moore. A-4, AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD TO: D-6, Teresa Werner-Quade Letter of Resignation from Planning 8. Zoning Commission/Application for placement on Harbor Commission. D-6, Planning & Zoning Commission -- Applications on file. ADD TO: H-4, Public Opinion Survey -- Library Commission suggested questions. MOTION: Councilman Bannock MOVED for approval of the amended agenda and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. A-5. CONSENT AGENDA Mayor Williams reported he had no changes to the consent agenda KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 2 MOTION: Councilman Moore MOVED for approval of the consent agenda as presented. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENTS B-1. Bill Coghill -- Mikunda Cottrell & Co./Audit Presentation Coghill referred to the information he distributed and encouraged council to read his letter of transmittal which pointed out highlights of which they would be interested. Coghill noted, there was approximately $13 million in airport improvements which a lot of that was attributed to the Aircraft Fire Training Center (mostly funded by grants). He continued, the General Fund Balance was at approximately $10 million, decreased from a year ago by approximately $1 million due to the funding of the Equipment Replacement Find. Coghill also reported an accounting change had to make changing valuing investments to market value. There was very little difference between the market value of the investments and the carrying value, which is very good. No special disclosure was necessary due to the prudent investment policies of the City. Coghill noted, last year there were two comments in their management letter dealing with the YK2000 issue and the change in accounting already mentioned. This year, the change to market value has been handled and now only the YK2000 problem remains. Coghill added, they do note in the letter a conversion of systems is in process and a good plan going forward. Coghill also reported the single audit report has not yet been issued due to correspondence received from FAA stated they have laws that are not covered by the Single Audit Act and that require some special letters indicating the city's compliance with FAA's policies and procedures regarding use of airport revenues. Coghill continued, he contacted FAA and found that the Office of Management 8v Budget and don't agree with FAA requiring the separate letters. Coghill added, Mikunda Cottrell will do whatever FAA tells them to do as far as special letters or wording. They will wait until the issues are resolved before writing the letters. Coghill continued, they found no indication of problems with the city's use of airport revenues and the letters will be out before the end of the year. Williams congratulated Coghill on his company's work with the city's audit and thanked him for their work. KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 3 B-2, Bob Seymour -- KCHS Hockey Booster Club It was noted Mr. Seymour was not in attendance at the meeting, however a copy of the letter requesting donation of funds for an advertisement in the KCHS Hockey Booster Club Game Program was included in council's packet. Clerk Freas noted council had placed $200 in the Legislative account for this purpose. Clerk Freas was directed to request a check in the amount of $200 be forwarded to the KCHS Hockey Booster Club. It was noted Councilwoman Swarner arrived at 7:19 p.m. ITEM C: PUBLIC HEARINGS C-1. Resolution No. 98-77 -- Adopting Certain Street Name Changes MOTION: Councilman Bookey MOVED for approval of Resolution No. 98-77 and Councilman Moore SECONDED the motion. There were no public or council comments. MOTE: There were no objections. SO ORDERED, C-2, Resolution No. 98-78 -- Awarding a Bid to Eastside Carpet Co. for Kenai Public Library Book and Shelving Removal and Replacement- 1998 for the Total Amount of $17,200. MOTION: Councilman Moore MOVED for approval of Resolution No. 98-78 and Councilwoman Swarner SECONDED the motion. There were no public comments. It was noted the library would be closed on November 19 and reopened on December 7. The painting of the library will begin prior to that, but will be done at night. Patrons will be allowed to check out a three- week collection of books prior to the closure. Councilman Moore noted the Library Commission discussed the method of removing the books and asked if the company did not perform or could not perform, what recourse would the city have. City Manager Ross answered, the city would refuse payment. KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 4 VOTE: There were no objections. SO ORDERED. C-3, Resolution No. 98-79 -- Directing the Continuation of the Project Entitled, "Crow Court Street Improvement District" and Designating What Improvements Are to be Included in this Project. MOTION: Councilman Bookey MOVED for approval of Resolution No. 98-79 and Councilman Bannock SECONDED the motion. There were no public comments. Councilman Bookey questioned the correspondence with the Cook Inlet Housing Authority (included in the packet) and asked if they will be exempt from paying assessments on Lot 1. Attorney Graves explained, Clerk Freas sent a letter to CIHA responding to their letter stating they were exempt from payment of assessments. In the letter, Freas noted the city considered CIHA responsible for payment of the assessments on Lot 1 of Crow Court because, according to the CIHA/ City of Kenai Cooperation Agreement, without advance approval by the city, CIHA can only acquire properties which have paved streets and city water and sewer service installed. CIHA did not request prior approval of the acquisition and therefore is responsible for payment of the assessments. Bookey stated his concern was if the matter returns and it is found CIHA does not have to pay assessments, the cost will increase to the other property owners in Crow Court. Graves stated, if CIHA refuses to pay the assessments, the city will foreclose on the property for the assessment. Public Works Manager Kornelis noted curbs and gutters were included in the project because Tinker Lane already has curbs and gutters. In looking at the property and elevations, it appeared that would be the best solution to handle drainage in the area. Bannock asked if there had been any further correspondence from CIHA. Freas reported no further correspondence had been received. VOTE: There were no objections. SO ORDERED. ITEM D: COMMISSION / COMMITTEE REPORTS KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 5 D-1. Council on Aging -- Councilwoman Swarner reported there had been no recent meeting. The Senior Center newsletter was included in the packet. As a money -making project, the seniors were again selling pies for Thanksgiving. Orders could be made through the Senior Center. D-2. Airport Commission -- No report. D-3. Harbor Commission -- Councilman Bookey reported the minutes of the meeting held on November 2 would be included in the next packet. He noted, the Commission discussed the extension of the boardwalk at the flats and asked Administration to look for funding sources and investigate how Anchorage funded the boardwalk at Potters Marsh. Williams reported he received broad support in regard to the proposed wayside park at Birch Island. He added, there is a possibility the extension of this boardwalk may be added to the Birch Island project. Williams also noted he would be meeting with a committee of representatives from the various Native organizations in the area in regard to the Birch Island project. D-4. Library Commission -- Councilman Moore reported the Commission met November 3. At the meeting, they heard a report from the Friends of the Library who are organizing a 50th Anniversary Party for the library to be held on March 7. Moore also noted, the fall book sale garnered approximately $1,500 and they estimate a profit of approximately $15,000 from ticket sales for the October 30 and 31, 1998 dinner. The Commission also discussed the patron survey and set the Holiday Open House for Sunday, December 14 from 12:00 to 4:00 p.m. Moore also reported a group from the Library Improvement Committee met with City Manager Ross. Through their discussions, it was decided the Commission should revisit their research for an addition to the library. The committee will meet again on November 16. D-5. Parks & Recreation Commission -- Councilman Bannock reported the Commission's November meeting would be held November 5. Parks &. Recreation Director Frates reported the work that could be done on the Erik Hansen Scout Park had been completed by fall. In the spring, the gravel will need to be compacted and the remainder of the work will be completed at that time. D-6. Planning & Zoning Commission -- Councilman Smalley was not present to report actions taken by the Commission. Council reviewed the letter of resignation from Teresa Werner-Quade which was included in the packet. They had no objections to the resignation. It was also noted, Ms. Quade requested to be KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 6 transferred to the Harbor Commission. Council had no objections to appointing Ms. Quade to the Harbor Commission. Council noted, with the resignation of Ms. Quade, there were now two seats available on the Commission. They reviewed the applications on file and distributed to council at the beginning of the meeting. Williams recommended Ozzie Osborn for appointment and noted Osborn had been a member of the Commission in the past and had some experience with the work for which the Commission is responsible. Swarner suggested Barbara Waters as her application had been on file for a long time. She added, she spoke with Ms. Waters and is aware she is still interested in the appointment. Moore requested consideration of Mark Schrag to be appointed. He noted Schrag has shown interest from attending council meetings and he has telephoned him several times in regard to the possibility of appointment. Clerk Freas reported Commissioner Bryson will be out of town in December. There is some concern there would be a hardship in acquiring a quorum if appointments are not made in the near future. Council decided to wait until the November 18 meeting to make appointments. Clerk Freas was directed to contact the applicants and request they be in attendance at the meeting in order for council to talk with them about their thoughts, views and philosophies. Bannock asked if others could apply prior to the November 18 meeting. Answer was yes. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee -- Swarner reported the December and January meetings had been cancelled by council at their last meeting. D-7b. Historic District Board -- Moore reported the minutes of the last meeting were included in the packet. The Board decided to meet quarterly but to meet as committees between the quarterly meetings. They will meet once more in November prior to beginning their quarterly schedule. Swarner noted the vote on the motion to meet quarterly was shown as passed with three yes and one no. She noted it takes four yes votes to pass the motion. MOTION: Swarner MOVED to direct the Historic District Board to proceed with plans to meet on a quarterly basis beginning in January. Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. Swarner noted the discussion regarding the placement of the Gold Rush signage and suggested commissions, committees and boards work together -- there needs to be more coordination. Moore added, in regard to the Gold Rush sign, there were to be KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 7 ten signs placed around the state and at first Kenai was not included. The Historic District Board had expressed interest in having a sign placed at Kenai. Rolf Buzzell visited Kenai felt the most appropriate place to have a sign was at the KVCC. Although the Board felt it was not the most preferred place, but they felt it better to have the sign than not. D-7c. Kenai Visitors & Convention Bureau Board -- Kathy Tarr, Executive Director of the KVCC reported: • the lights placed on the facility by Bob Frates and Terry Bookey looked very nice and thanked the city for having the lights hung; • their next board meeting was scheduled for Tuesday, November 10 at 5:30 p.m.; • their website was almost complete (wvvw.visitkenai.com); • they have invited the Permanent Fund Corporation Board of Trustees to hold their next meeting in Kenai; • the State Office of Archeology and History is providing funding for placement of historical signs throughout southeast Alaska. They have narrowed the site for the Gold Rush sign in Kenai to three sites, one being the grassy area between the KVCC and Kenai Chamber. In order to place the sign there, permission will be needed from the Chamber, however no opposition was expected; • Monica Griffin has begun employment with the KVCC taking the position left vacant by Mindy Lucas; • the KVCC is planning the second annual Peninsula Writers' Night. They will be sure to coordinate the date with the Library's 50thAnniversary celebration. D-7e. Alaska Municipal League Report -- Williams noted Councilman Smalley's seat on the AML Board of Directors will become available due to his election to the Legislature. Williams asked if council wanted to endorse a candidate to replace Smalley or wait until the issue is discussed at the AML Conference. Bookey stated his interest in the appointment. Clerk Freas was directed to write a letter of endorsement to support Councilman Bookey to the seat. BREAK TAKEN: 7:50 P.M. BACK TO ORDER: 8:06 P.M. ITEM E: MINUTES E-1. Regular Meeting of October 21, 1998. Approved by consent agenda. ITEM F: CORRESPONDENCE KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 8 F-1. R.Ross memorandum regarding Revised Professional Services Agreement/City of Kenai and James E. Carter/Professional Consulting Services at the Kenai Municipal Airport for the Project Called Airport Expansion and Development/A User Interest Survey -- FOR INFORMATION ONLY. Williams noted this item would not be discussed. The memorandum accompanied a copy of the most recent draft contract and reported the contract would be discussed at the Airport Commission on November 12 and would be returned to council for consideration at their November 18 meeting. ITEM G: OLD BUSINESS -- None. ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Swarner MOVED for approval of Item H-1 and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. H-2, Purchase Orders Exceeding $2,500 MOTION: Councilwoman Swarner MOVED for approval of Item H-2 and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. H-3. Ordinance No. 1803-98-- Amending the Zoning Code at KMC 12.25.030 to More Clearly Define "Junk Vehicle." Introduced by consent agenda. H-4. Discussion -- Public Opinion Survey Bob Peters, Library Commission Chair reviewed questions the Commission developed and would like to have included in the Public Opinion Survey. Councilman Moore added, the questions were developed after a lengthy discussion. The Commission hoped to obtain information from non -library users as well as users. Peters added, the library takes a biannual survey of patrons and hoped to reach a different segment of citizens who do not use the library. KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 9 It was noted Councilman Smalley arrived at 8:11 p.m. Clerk Freas reported, in the past the persons to whom the survey was sent were randomly (every tenth person possibly) taken from the voter registration list. City Manager Ross added, taking names randomly from the voter list would give a sampling of less than 500, about ten percent of the registered voters. Moore requested the Library Commission's questions be included in the survey as submitted. Other changes requested by council included: Changes requested at 10/21/98 meeting: Questions 2 and 3 are redundant, change. Question 17 -Add Beautification Question 24 -include all Parks &Recreation facilities/parks individually/list ski trails and tent campground/include Senior Center. Changes requested at 11/4/98 meeting: Question 25 -Remove (not intention of council to raise sales tom) Question 39 -Remove Longevity Bonus from the list. Question 35 -Include purchases from Internet and TV with catalog. Question 27 -Leave in, but change Kenai Library to Kenai Community Library. Question 26 -Remove. Add questions received from Library Commission. Only change is to the last one regarding funding. Change wording of their last question more like: The Kenai Community Library Commission has determined the need for the expansion of your library to best serve you. If the community agrees, how should this be funded? Increase property tax? Increase sales tom? Bonding? Other funding? (Be specific) The questionnaire is to be brought back to council at the November 18 meeting in final form for review and final consideration. H-5. Discussion -- Possible Purchase of Overland Avenue Property (Lot 2, Block 5/Three Lots). Williams noted, Attorney Graves had corresponded with the owner of Lot 2, Block 5 in Old Town. A copy of a plat was included in the packet. Also noted, was the property on which the old power plant had been situated. Williams added, the owner of Lot 2 had no objections to the city conducting contamination tests on the lots. KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 10 Williams asked if council was interested in acquiring the property and use it as a museum site, etc. or in having a contamination survey done on the property. Councilman Bookey stated he would not endorse purchasing more property in Old Town as he believed those properties needed to stay with the private sector. He noted the old Fish & Wildlife buildings would soon be transferred to the Kenai Natives Association and there may be some development of that property in the future. He added, the city didn't need to acquire more property, taking it off the tax rolls. It was noted, the assessed value of the three lots was $31,900. Moore requested the Historic District Board review the question as they may have some ideas for use of the property. Smalley stated he agreed with Bookey, but had no objection to the Board reviewing the possibility. Council directed administration to include the subject as a discussion item on the November Historic District Board's agenda. H-6. Discussion -- EDD / EDA -- ARFF Advertisement/ Public Relations. Williams reported he met with three representatives of the Economic Development Administration in Kenai. Their primary purpose for visiting the area was to do a review of the Kenai Visitors 8. Cultural Center. They discussed jobs created from the Center being built. The survey was brought about due to a 1997 federal law mandating review of facilities developed from federal funds to find out if the taxpayers are getting full value from the funds used. While here, Williams added, he took the representatives to the Alaska Regional Aircraft Fire Training Center for a tour and to question whether funds might be available for construction of a hose tower and office building at the facility. They did not encourage the possibility of funding because a direct correlation of jobs from the amount of funds granted had to be shown. Students attending the facility who were there to improve their skills could not be counted. However, students there for initial training could be counted. Williams added, grants never exceed $ 1 million and are generally matching grants. If the city requested a 70 / 30 grant, it would mean the city would have to finance $180,000 of the costs. Whether or not airport funds could be used for such a project is questionable because FAA already denied the warehouse as a part of the ARFF project because it didn't constitute a need by aircraft crash trucks (the warehouse would be mostly used for overall industrial support, crash pond, tower repelling, etc.) . Williams reported, he also discussed the possibility of developing a Cold Water Recovery School at the ARFF complex. A committee has been developed to consider 7 the possibilities. He added, he felt an attempt should be made to work on both sides, KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 11 i.e. through EDD to enter into a pre -application for $600,000 and at the same time, continue to develop amounts needed to develop the cold water recovery school, including an additional $600,000 for a warehouse through Senator Stevens' office as an appropriation request. Those funds would be then funneled through the EDA as was done with the Challenger Center funding. Council would still have the option of turning either down. Williams noted, the committee was scheduled to meet on November 23 and his recommendation was not to do anything until after that meeting. Bookey stated there may be other avenues to think about in regard to funding from airport and wanted to talk to administration about that in the future. Ross stated he met with Williams and the EDA representatives twice. The audit of the grant was discussed during his second meeting. There would be complications to work through if it was decided to go forward with Williams' suggested projects. He added, using airport funds would be difficult because the land on which a warehouse/cold water recovery school would be built is General Fund land. Unless the projects are ARFF-related, they would not be able to do a lease -back program. He added, options are limited because it is not Airport Land. Ross added, the audit was an eye-opener in that the rules have changed substantially since the building of the KVCC. Now, the rules are directed at direct employment garnered from the project. The survey used in the past would not be acceptable today. Ross continued, he also discussed with the EDA representatives the cold water recovery project; the second phase of the multi -purpose facility (which would fail because of the direct job requirements); water and sewer extensions across Bridge Access Road (there is a potential there); and the possibility of partnering with the Kenai Natives Association in regard to the old Fish &Wildlife site. In regard to the warehouse project, Ross added, a commitment would be needed from a user and what kind of a lease would be used to show it is a business deal. If ESI were the contractor, the city would have a way to recover the costs. Williams added, he believed if a direct grant were made for the purpose of building the warehouse (directly to the city), all three facilities could use the building. The question would be whether or not there would be a charge for use of building space. Williams added, he believed the development of a warehouse would be a reality in the near future as there is a lot of need. Williams requested administration meet with the committee on November 23 to see what kind of plan could be developed. In regard to advertising and public relations for the city/ARFF, Williams referred to information developed by the Economic Development District. Williams noted, funding was included in the Legislative budget for brochures and redoing the city � video. Information received from EDD regarding a new brochure for the City of KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 12 Homer estimated costs to be $10,000 for 1,500 brochures and $12,000 for 3,000 brochures. The possibility of using a CD-rom as the medium for a brochure was discussed briefly. Administration was directed to gather price information in regard to updating the video and/or placing the information on CD-rom for distribution. ITEM I: I-1. Mayor ADMINISTRATION REPORTS a. Water/Sewer Charges -- Williams reported he received a telephone call from Charles Woodcock who lives on Aliak. Woodcock was upset that he was receiving awater/ sewer billing even though he had a plumber winterize his home on Aliak and he closed his home for the winter (Woodcock was living Outside for the winter). Williams added, he told Woodcock he would ask council if they would consider a policy that if a letter was received from a plumber confirming a home had been winterized, etc. (and perhaps one when the water was turned back on in the spring), billings could be stopped during the months the house would not be using water/sewer services. Ross explained, this is an issue discussed in the past. Some jurisdictions (in other states) have summer rates, however, in most of those cases, the municipality is not the producer, as is the City of Kenai. Ross continued, the city has a fixed cost for the water/ sewer services to its public. If a separate rate is offered to "snowbirds" or owners of homes that are up for sale and sitting empty, the costs to the city's other consumers would be increased. Swarner stated she would want the rates left as they are. Smalley agreed and added, the consumer is paying for the service, not the value. Bookey stated he felt the same and asked Graves what the finding was with the recent lawsuit in which one city was involved regarding water/ sewer regulations. Graves answered, the city's regulations were upheld and found to be proper and appropriate. b. Hal Smalley Impending Departure to the Legislature -- Council discussed the upcoming departure of Smalley from council as he was recently elected to represent District 9 in the Alaska Legislature. Smalley stated he would be sworn in on January 19, however he would be leaving for Juneau prior to that time. Williams noted, the Kenai Charter states the council shall appoint someone to the seat left open and that person would serve until the next general election at which time the seat would be elected to the end of the term. He noted, the Charter did not give guidelines as to how or when the person is to be chosen. Williams added, he KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 13 believed council should begin hearing from people in the community interested in be appointed to the seat in February or perhaps wait until the next general election and have the voters decide who should be in the position. Swarner stated she believed council should appoint someone in late January or early February in order to have a full council. She added, she would like letter of application or resumes from interested citizens to be collected by the City Clerk. Swarner added, she has already received questions from interested citizens as to what will be done as they are interested in the position. Smalley suggested the public process begin by early January. Moore agreed and added, he believed it important the appointee be involved with the budget process. Williams suggested administration be directed to advertise and collect resumes beginning December 1, council could review them in early January and make an appointment in February. Bannock asked if a candidate would be required to submit a Conflict of Interest form prior to being appointed. Attorney Graves was requested to get an opinion from the Alaska Public Offices Commission in this regard. Council requested advertising for letters of interest, resumes, applications begin around December 1; they will begin interviewing candidates in January; and will appoint someone in early February. City Manager a. Five -Irons Subdivision Land Sale -- Ross reported the land sale had taken place with bids opened on November 3. He added, there were 13 bids received on seven of the lots. If all bidders perform in addition to the one submitted after the bid at minimum (on a lot not receiving a bid) there would be five lots available. Approximately $290,000 was raised from the sale of the eight lots now sold. Ross added, he intended to hold the price at the minimum amount and go out for another bid in the spring if lots are still available. Moore asked how much longer could a person be able to come in an negotiate the purchase of a lot at the minimum bid. Ross answered any time. Ross added, if only one or two lots are left, he would not want to hold another sale because of the costs involved. He added, he believed those lots would be taken as other lots are developed. I-3. Attorney -- Attorney Graves reported he would be attending the attorneys meeting at AML and would be out of the office Thursday and Friday. KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 14 I-4. City Clerk Freas reminded council Student Government Day would be held at their November 18 meeting. Freas read into the record the following telephone polls: 10/29/98 The Public Works STP is requesting Council approval for a purchase order to HACH Company for the purchase of an autoclave and water bath. The autoclave machine sterilizes the instruments used to run required twice -weekly fecal coliform tests for the City's NPDES EPA Permit. The existing machine is blowing fuses, and the main heater and pressure switch are not working. There are no parts available to fix the machine as it is too old. HACH has one machine in stock, and they will hold it for two days. If we order the machine today, the City should be able to have the new machine in operation by Monday in order to complete the weekly tests. The water bath was a budgeted item and is also needed for the NPDES Permit tests. Autoclave Machine $32495 Water bath 1,855 Shipping 94 $5)444 Authorized by Rick Ross, City Manager Signed by L.A. Semmens, Finance Department Attested by Carol L. Freas, City Clerk Vote: John Williams: Unable to contact Ray Measles: Yes James C. Bookey, III: Yes Hal Smalley: Yes Linda Swarner: Yes (Comment: Should have been on last purchase order list.) Duane Bannock: Yes Joe Moore: Yes Poll taken by Carol L. Freas, City Clerk. KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 15 10 / 30 / 98 Telephone Poll: The Public Works Shop is requesting Council approval for a purchase order to Oshkosh Truck Corp. for the purchase of a 250-amp alternator for the Fire Department's ladder truck. The truck is out of operation and ISO compliance. The cost is $2,499 with an estimated $200 for shipping. The Shop will have the old alternator rebuilt, and it can be used as a back up for three vehicles. Authorized by Rick Ross, City Manager Signed by Robin G. Feltman, Finance Department Attested by Carol L. Freas, City Clerk Vote: John Williams: Unable to reach Ray Measles: Yes (can't have truck out of service) James C. Bookey, III: Unable to reach Hal Smalley: Yes (no problem) Linda Swarner: Yes (did not like the poll -- asked how long it had been a problem) Duane Bannock: Yes (questioned how long it had been a problem) Joe Moore: Unable to reach Poll taken by Janice E. Taylor I-5. Finance Director -- No report. I-6. Public Works -- No report. I-?. Airport Manager -- Airport Manager Atha reported ERA Airlines moved into the old SouthCentral counterspace. He also reported he would be interviewing for an office assistant in the near future. Atha also reported he would be holding tenant/ manager meetings on a regular basis which will help in getting inside information on development of businesses and pursuing new outside possibilities. Williams stated he had received comments that ERA's service to the city was deteriorating. He added, he commented to those people that the city is aware changes can cause these things to occur, but that the city is investigating the possibility of another carrier stationing itself in Kenai. He noted, the price of tickets if up and it is hard to get a seat on the planes. KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 16 ITEM J: DISCUSSION J-1. Citizens a. Jill Lipka, 1606 Salmo Circle, Kenai -- Lipka asked who the city is hoping to target in regard to the use of video tapes or CD-roms. Williams answered, in the past the videos had been sent to businesses as they were developed to target economic development. However, brochures had been sent to businesses and used as relocation information. Lipka suggested using CD-roms would duplicate efforts and suggested an internet site development would be another option. (People who have the ability to use CD- roms have computers and most have internet capabilities.) She added, not everyone has a computer, but most people have VCR's. She suggested the video refer to the web site as well. b. Kevin Remson -- Remson suggested the public opinion survey would miss a good portion of users of the library with the distribution plan discussed earlier and suggested using the schools for input. Williams answered, taking it to the schools would skew the results. Ross added, the library does a user survey as well. The public opinion survey is meant to be a random survey of the community, not necessarily targeted to library users which would skew the results. J-2. Council a. Bookey -- Bookey noted the election of the Vice Mayor was omitted from the beginning of the meeting. MOTION: Councilman Bookey MOVED to elect Raymond Measles as Vice Mayor and Councilman Smalley SECONDED the motion. There were no objections. SO ORDERED. Bookey also stated he appreciate the lights being placed in town. He asked if lights would be placed in front of Carrs Mall. Frates reported the lights were placed there but the transformer blew out. As soon as the transformer is repaired the lights will be on. Swarner -- Reported there would be a retirement party for Pat Porter at the Senior Center on November 23 beginning at 6:00 p.m. Moore -- Moore asked if the regular voter list would be used for the public opinion survey. He suggested the water/ sewer user list. Ross noted, that would omit people living in the VIP Subdivision and other areas of town not receiving KENAI CITY COUNCIL MEETING NOVEMBER 4, 1998 PAGE 17 water/ sewer services. Williams suggested the list be sorted as it is not accurate at this time due to the lack of purging by the state. He suggested those receiving the survey be people who have voted in the last three elections. Bannock -- Reported he would not be in attendance at the November 18 council meeting. Smalley -- Reported the Planning & Zoning Commission was down to five members and if there is a conflict by one of the members, it may be difficult to take care of business. Smalley asked how soon appointments would be made. Williams noted, earlier discussion found that applications would be reviewed at the November 18 meeting. Swarner suggested time be set aside at the beginning of the meeting so applicants would not have to wait through the whole meeting. Bannock suggested a work session be held instead in order to talk/interview the applicants. Council determined to hold a work session at the Senior Center on November 25, beginning at 7:00 p.m. to review applications and talk with candidates. Smalley apologized for being late to the meeting. He noted, he was in Anchorage attending a Legislative organizational meeting where they worked on committee assignments. He added, he was excited about his new position and looking forward to the work. Williams congratulated Smalley on his election to the Legislature. He added, he was looking forward to Smalley serving the community and knew he would do a fine job. Parks & Recreation Director Frates reported he spoke with representatives of the Pop Warner organization about their placement of signs on the FAA ball field. He noted, the placing of the signs came from a decision of their board who thought since they were using the area, they could place the signs. Frates noted, the signs were removed. EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT The meeting adjourned at approximately 9:29 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk APPROVED BY O iM y:'0! i