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HomeMy WebLinkAbout1997-05-07 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MRgTINa 311Y 7, 1997 7300 P.M. KENAI CITY COUNCIL CRUMERS httpI//WV,Kenai, not/city A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders, H. BNEDULED PUBLIC COiRUM (10 Minutes) 1. Sky Carver - Peninsula Sanitation/Sanitation Service & Curbside Recycling Program. C. PttBLIC HEARINO� 1. Ordinance No. 1737-97 - Amending the Official City of Kenai Zoning Map for Certain Lands, FBO Subdivision No. 6, Located Within the Vag NE-2% Section 32, T6N, R11W, S.M., City of Kenai, Kenai Recording District, Kenai Peninsula Borough, Alaska. 2. Ordinance No. 1730-97 - Increasing Estimated Revenues and Appropriations by $151180 in the Congregate Housing Enterprise Fund for the Replacement of Thirty -Nine Windows. 3. Ordinance No. 1739-97 - Amending the Official City of Kenai Zoning Map for Certain Lands, Buffalo Run Subdivision, a Replat of Tract 'All Swires Subdivision Located Within the NEh SW% Section 35, T6N, R11W, S.M., City of Kenai, Kenai Recording District, Kenai Peninsula Borough, Alaska, 4. Roeolution No. 97-19 - Transferring $5,000 in the General Fund for Securing Certain twit Claim Deeds. 5. Resolution No. 97-20 - Accepting a $3,000 Grant From the State of Alaska Department of Commerce and Economic Development, Division of Trade and Development. 6. Resolution No. 97-21 - Transferring $2,300 in the Senior Citizen Borough Grant Fund for the Purchase of a Computer. 7. Resolution No. 97-22 - In Support of Congressional Funding for a Community Health Center for the Kenai Peninsula, S. Resolution No. 97-23 - Recognizing the First National Bank of Anchorage for Its $2,000 Donation to Defray Costs Related to the City of Kenai Economic Forum Held on April 26, 1997. 9. Resolution No. 97-24 - Transferring $3,345 in the Airport Land Administration Special Revenue Fund to Host a Reception at the Advanced Airport Safety and Operations Specialists school, and for Brochures and invitation'& to the ARFF Groundbreaking. 10. *1997-96 Liquor Lioenee ReneNal - Don Jose's Restaurant & Cantina. 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Challenger Board d. Kenai Visitors & Convention Bureau Board e. Alaska Municipal League Report 1. *Regular Meeting of April 2, 1997. 2. *Budget Work Session Notes of 4/10/97. 3. *Regular Meeting of April 16, 1997. 4. *Budget Work Session Notes of April 24, 1997. 0 B . CORUSPONDWCE -2- • E 00 OLD BUBINEBB 1. Reconsideration - Airport Car Rental Lease Space a. Vote on motion to reconsider. b. Action upon reconsideration. 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. eOrdinanoe No. 1740-97 - Increasing Estimated Revenues and Appropriations by $110800 in the Animal Shelter Capital Project Fund for Updating the Animal Control Shelter Contract Documents and Administration. 4. *Ordinance No. 1741-97 - Increasing Estimated Revenues and Appropriations by $65,000 in the General Fund for Repair of the Public Safety Building Roof. 5. Discussion - Continuum Corporation/Extension of Construction Schedule - Lot i, Spur Subdivision, Senior Citizens Addition. 6. Discussion - Schedule Evaluation of City Clerk. RZKMIML-SwaxON - None Scheduled. I• ADMINISTRATION RESORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J• DISCUSSION 1. Citizens (five minutes) 2. Council -3- • • C7 KENAI CITY COUNCIL - REOMM MEETING MAY 7, 1997 • 7:00 PeNe ZMM9►t CITY - COUNCIL CIP MBERB bttp: //"YY' tenai.aet/pity MhYOR JOEN J. CLLIAMB, PREBIDINd Mayor Williams called the meeting to order at approximately 7:02 p.m. in the Council Chambers in the Kenai City Hall Building. Mayor Williams led those assembled in the Pledge of Allegiance. A-20 Roll was taken by the City Clerk. Present were: Bannock, Smalley, Williams and Bookey. Absent was Measles. A-s. Swarner, Moore, Mayor Williams noted he had no changes to the agenda. MOTION: Councilman Councilman BO ORDERED. A-60 Smalley MOVED for approval of the agenda as presented. Bookey eXCONDED the motion. There were no objections. Mayor Williams requested the following change to the Consent Agenda: REMOVE FROM CONSENT AGENDA FOR DISCUBBION PURPOSEB: H-3, Ordinance No. 1740-97 - Increasing Estimated Revenues and Appropriations by $11,800 in.the Animal Shelter Capital Fund for Updating the Animal Control Shelter Contract Documents and Administration. MOTION: Councilman Smalley MOVED to amend the consent agenda by removing H-3 from the consent agenda for discussion purposes and to amend the notes of the 4/24/96 budget work session on Page 9, Library KENAI CITY COUNCIL MEETING MINUTES MAY 71 1997 PAGE 2 Budget, adding the word "not" after the word will. The sentence would then read, "...the 3M entry station will Dot, be ADA approved." There were no objections. SO ORDERED. ITEM 8: BCHED-ULAR PEMIC COMMEM Mayor Williams requested to move Item H-5 to B-2. There were no objections from counc-il. B-le Sky Carver - Peninsula Sanitation/Sanitation Service & Curbside Recycling Program. Carver, referring to a his letter included in the packet, stated he had hoped he would be in the position to thank council for an extended contract for garbage removal. (The letter discussed a service agreement with the city and a reduction in sanitation service costs for the next five years.) However, he understood • there were bidding procedures and would look forward to submitting a bid at the appropriate time. Carver continued, stating Peninsula Sanitation has been committed to a recycling operation for some time and plans to continue it. They are one of the original Green Star members and founders. Through their business, they offer newspaper and cardboard collection and have sponsored the Great Aluminum Can Round -up for the local schools. Carver explained he has received requests from school children, businesses, schools, etc. for curbside recycling and a buy-back center. He would like to offer that to the citizens of the city. Through a curbside program, he believed there would be additional Jobs, tax revenue, a higher standard of living, and would prepare for the future. With the school and city commitments, he believes the recycling program could expand. He added, with a nod of approval he would prepare a plan for the city. He asked how the council felt about the development of a plan. Smalley noted he supports recycling and asked Ross if there was a problem with competitive bidding in this regard. Ross answered, the last recycling proposal Carver had submitted to him, required the city to assume the utility certificate, which would make the 41 city become the utility, and franchised the whole community to Peninsula Sanitation. That proposal was not acceptable as it could have caused some anti-trust problems. • KglIAI CITY 000NCIL MEETING NiINi1T88 MAY 7, 1997 PAGE 3 Carver added, with a different in°porkewithihimdonhthe competing service would be willing to w proposal. At this time, Carver statea�inistration tohe did not ecomelto to present, but would like to work with Ross noted, any some sort of commitment to allow this to happen. The contract would have to co°council himfor approval. five-year proposal Carver recently brought to contract and a discount for containers. With a competitor in the area, administration felt a request for proposals was required. Councilwoman Swarner stated she would like administration to work ; with Carver. She asked Carver if he was proposing Carvercurbside answered, it recycling along with other garbage p up would depend on the amount of the investment and what customers wanted. Councilman Moore stated he personally liked recycling and also likes to save money. if money can be saved and encouragelieved was a business in Kenai with a recycling center, h win/win situation. He added, he also supports competitive • bidding. Williams asked how much garbage Carver delivers to the land fill. Carver answered, in the winter over 50 tons a day. In the summer 130 tons a day. Williams asked if he paid a tipping fee to the Borough. Carver answered, only on construction debris. Williams noted he is aware of a company that is proposing to place a recycling system in the area. The system is called a hydromix process for recycling garbage into a product. Carver noted, in most cities the tipping discussing possiblewhich makes the type of proposal Williams as Because there is no tipping fee here, he can't develop a process that will divert waste and save money that recycling facility. Borough and put it into the operation ofa He added, not paying a tipping febeen discussed changed.th� through the political process in the past butnothing was Borough Mayor and Assembly would have to make that change. H-2. (H-5) Discussion - Continuum Corporation/Extension of Construction Schedule - Lot 1, Spur Subdivision, Senior Citizens Addition. Lynn Robbins of Continuum Corporation explained the Corporation was still in the process of getting Thediw re°build the requesting planned Assisted Living Facility in K Y KENAI CITY COUNCIL MEETING MINUTES MAY 7, 1997 PAGE 4 extension of the lease agreement in order to have the time to acquire the long-term financing and get the project constructed. She added, the project is very much needed and demanded. Studies show support of the need to have the project built in Kenai. Robbins also reported that due to the high demand for waivers, the State has made some changes in waiver requirements. MOTION: Councilman Smalley MOVED to extend the lease to Continuum Corporation one calendar year. Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. ITEM _aI PUBLIC HEARINGS C-le ordinance No. 1737-97 - Amending the Official City of Kenai Zoning Map for Certain Lands, FBO Subdivision No. 6, Located Within the Eh NE% Section 32; T6N, R11W, S S.M., City of Kenai, Kenai Recording District, Kenai Peninsula Borough, Alaska. MOTION: Councilman Smalley MOVED for adoption of Ordinance No. 1737-97 and Councilwoman Swarner SECONDED the motion. There -were no public or council comments. VOTE: Swarner: Yes Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes Williams: Yes Bookey: Yes MOTION PASSED UNANIMOUSLY. C-2., Ordinance No. 1738-97 - Increasing Estimated Revenues and Appropriations by $15,180 in the Congregate Housing Enterprise Fund for the Replacement of Thirty --Nine Windows. MOTION$ • Councilwoman Swarner MOVED for adoption of Ordinance No. 1738-97 and Councilman Bannock SECONDED the motion. u • 0 KENAI CITY COUNCIL MEETING MINUTES MAY 7, 1997 PAGE 5 There were public comments. It was noted, the funding to purchase the windows was being taken from the Reserves and Replacement Fund. VOTE: Swarner: Yes Bannock: Yes Bookey: Yes Moore: Yes Smalley: Yes NOTION PASSED UNANIMOUSLY. Measles: Absent Williams: Yes C-3. Ordinance No. 1739-97 - Amending the Official City of Kenai Zoning Map for Certain Lands, Buffalo Run Subdivision, a Replat of Tract "A" Swires Subdivision Located Within the NE'h SW-44, Section 35, T6N, R11W, S.M., City of Kenai, Kenai Recording District, Kenai Peninsula Borough, Alaska. NOTION: councilman Smalley MOVED for adoption of Ordinance No 1739-97 and Councilwoman Swarner SECONDED the motion. There were no public or council comments. VOTE: Swarner: Yes Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes Williams: Yes Bookey: Yes NOTION PASSED UNANIMOUSLY, 0-4. Resolution No. 97-19 - Transferring $5,000 in the General Fund for Securing Certain Quit Claim Deeds. MOTION: Councilman Bookey MOVED for approval of Resolution No. 97-19 and Councilman Moore SECONDED the motion. Councilman Smalley requested UNANIMOUS CONSENT. KENAI CITY COUNCIL MEETING MINUTES MAY 7, 1997 PAGE 6 MOTION TO AMEND$ Councilman Smalley MOVED to amend Resolution No. 97-19 in.the. . second "Whereas" and change "owners have agreed" to read, "owners will have to agree." Councilwoman Swarner SECONDED the motion. VOTE ON THE MOTION TO AXEND t There were no objections to the motion to amend. 90 ORDERED. There were no public comments. It was noted, these were lots situated in Inlet Woods which had bden foreclosed upon. One of the parties had agreed to sign and they were awaiting a response from the other owner. VOTE ON THE MAIN AMENDED MOTION: There were no objections. 00 ORDERED. C-S., Resolution No. 97-20 - Accepting a $3,000 Grant From the State of Alaska Department of Commerce and Economic Development, Division of Trade and Development. MOTIONS Councilmdn Bookey MOVED for approval of Resolution No. 97-20 and Councilwoman Swarner SECONDED the motion and requested ONANINOUB CONSENT. There were no public or council comments. VOTES There were no objections. 80 ORDERED. 0-6. Resolution No. 97-21 - Transferring $2,300 in the Senior Citizen Borough Grant Fund for the Purchase of a Computer. MOTIONS Councilwoman Swarner MOVED for approval of Resolution No. 97-22 and Councilman Smalley SECONDED the motion. There were no public or council comments. Director Porter noted the new computer would replace a computer purchased in 1986. �J • • KENAI CITY COUNCIL MEETING MINUTES MAY 71 1997 PAGE 7 VOTES There were no objections. 80 ORDERED. C-7., Resolution No. 97-22 - In Support of Congressional Funding for a Community Health Center for the Kenai Peninsula. NOTION: Councilwoman Swarner MOVED for approval of Resolution No. 97-22 and Councilman Bookey SECONDED the motion. There were no public comments. Councilwoman Swarner explained there had been no neighborhood clinics funded throdgh the federal government for some time. However, this year there was a chance funds would be made available. She and administrative staff had been involved in meetings with other Peninsula representatives to investigate the possibility of making an application for such a grant. They feel they have a better chance for receiving grant funds if they do not include Soldotna in the need area due to the large amount of medical offices already there. Swarner informed council the federal grant was due on June 1, however it was not known if their application could be ready by the due date. There will also be State grant funds available. Swarner explained, the resolution requests support for the federal funding to be made available. Councilman Bannock referred to the body of the resolution wherein it discussed "start-up" grants and asked what was to happen after the start-up grants were completed. Swarner answered, some of the centers would get funding from municipalities. However, the centers are to be self-sufficient. Williams noted, the Borough Assembly had approved a similar resolution at their last night's meetings. VOTE: There were no objections. 80 ORDERED. C-8. Resolution No. 97-23 - Recognizing the First National Bank of Anchorage for Its $2,000 Donation to Defray Costs Related to the City of Kenai Economic Forum Held on April 26, 1997. KENAI CITY COUNCIL MEETING MINUTES MAY 71 1997 PAGE 8 MOTION: Councilman Smalley MOVED for approval of Resolution No. 97-23 and requested UNANIMOUS; CONSENT., Councilwoman Bannock SECONDED the motion. There were no public or council comments. VOTE: There were no objections. 80 ORDERED. C-9. Resolution No. 97-24 - Transferring $3,345 in the Airport Land Administration Special Revenue Fund to Host a Reception at the Advanced Airport Safety and Operations Specialists School, and for Brochures and Invitations to the ARFF Groundbreaking. MOTION: Councilman Bookey MOVED for approval of Resolution No. 97-24 and Councilwoman Swarner SECONDED the motion. There were no public or council comments in regard to the resolution. Mayor Williams stated he would like to schedule a groundbreaking ceremony and asked when the bid opening would take place. He added, he wanted to invite the Governor as well as other dignitaries and wanted council to attend as well. Administration was requested to have the calendar schedule in regard to the project included in the next council information packet. Bookey stated he had no objections to having a groundbreaking ceremony, but was concerned that there had been no approval from FAA as yet for the funding. Ernst explained, upon the project going to bid and the award being made, the information would be turned into FAA, who will approve it and return it within two weeks. VOTE: There were no objections. 80 ORDERED. C." %997-98 Liquor Lioense Renewal - Don Jose's Restaurant & Cantina. KENAI CITY COUNCIL MEETING MINUTES MAY 7, 1997 PAGE 9 Approved by consent agenda. ITEM Dt CORbiI88XQX1C9MMITTBL REPORTS D-1. Council on Aging - No report. D-29 Airport Commission - Airport Manager Ernst reported their next meeting would be held May 8. D-3., Harbor Commission - Councilman Bookey reported the next meeting would be on May 12. D-4. Library Commission - Councilman Moore reported a meeting was held May 7 at which the Director reported there had been 385 people using the library during the Sunday openings in April. The Commission also reviewed their goals and objections and the ADA report which the City Engineer had prepared. The Commission also heard a report from Commissioner O'Reilly who had traveled to San Francisco and Seattle. While there, he visited libraries in those areas. He found they were experiencing similar growth troubles. Moore also reported the Commission requested council allow them to cancel their July meeting as it was evident there would not be a quorum. NOTION: Councilman Moore MOVED to cancel the July meeting of the Library Commission and Councilwoman Swarner SECONDED the motion. There were no objections. 80 ORDERED. D-S. Parks a Recreation Commission Councilman Bannock reported the minutes of the last Commission meeting were included in the packet. Bannock added, Mr. Don Wright talked with the Commission in regard to a batting cage business he would like to set up by the softball fields. This proposal would be on Council's May 21 agenda, along with a proposal regarding Lions Club Park. Bannock continued, a cemetery clean-up would take place on May 14 and 15. Several local organizations had volunteered to help with the work. C7 KENAI CITY COUNCIL MEETING MINUTES MAY 7, 1997 PAGE 10 Director Frates noted the list of questions which were included in the minutes. The questions would be contained in a user survey he hoped to distribute next month. Councilman Moore, referring to the minutes, questioned the discussion of the Multiple -Use Ice Facility and the $1-a-ticket donation from Yute Air. City Manager Ross stated Yute Air had been discussing the facility with the hockey group that made a presentation to council. The hockey group is considering setting up a non-profit in order to accept donations from groups like Yute Air. The hockey group will be meeting again with Ross and will be following the original direction discussed with council. He added, Yute Air would like to make the donation an annual project, but it is not known at this time how it will be done. D-6. Planning i Zoning Commission Councilman Smalley reported the minutes of the last meeting and the Commission's work session were included in the packet. He stated there had been a lot of discussion in regard to the Land Use Table. A small amount of the Land Use Table had yet to be reviewed by the Commission. Smalley reported that during the meeting the Commission approved a right-of-way vacation at Kill Deer Court as well as the request for extension of construction schedule at Lot 1, Spur Subdivision (Assisted Living Facility). D-7. Miscellaneous Commissions and-Committees- D-7a. Beautification Committee Councilwoman Swarner reported the next scheduled meeting would be held on Tuesday, May 13 at 5:30 p.m. An orientation for those volunteering to work on flower beds, etc. would follow at 6:30 Pon* Director Frates also reported a reception for the banner designers and workers would be held at the Visitors Center on Thursday, May 15 from 6-5:00 p.m. D-7b. Historic District Hoard Councilman Moore reported the minutes were included in the packet. The Hoard had a major discussion in regard to the sign grant. Moore noted only five members attended the meeting and one left before the meeting adjourned. Smalley asked if the KENAI CITY COUNCIL MEETING MINUTES • MAY 7, 1997 PAGE it quorum remained established when the the meeting. Attorney Graves stated Rules. D-7a. Challenger Board • quorum -making member left he would review Roberts' Mayor Williams reported he would be attending a Challenger Board of Governors meeting in Anchorage on May S. He also reported the local legislators were developing intent language to put in the capital budget bill. He added, at the time, there was language in the capital budget and the operation budget for a matching grant from Alaska Science & Technology, but there was no indication whether the language would make it through the process. Williams also noted the lobbyist (Ashley Reed) had been working with him and local legislators in developing the language, etc. Smalley asked Williams to have Reed forward the required reports and suggested the city hold payment to Reed until the reports are filed. D-74. Renai'visitors i Convention Bureau Board Councilman Bookey reported the Board met on April 28 and had implemented a fee schedule for the use of the Nature Room and Culture Room for the summer season. Hookey added, the Board requested that payments from the city be made quarterly instead of monthly. There were no objections from council. D-7e. Alaska Municipal League Report No report. ITEM Et x E-1. Regular Meeting of April 2, 1997. Approved by consent agenda. 13-2. Budget Mork session Notes of 4/10/970 Approved by consent agenda. E-3. Regular Meeting of April 16, 1997. Approved by consent agenda. . KENAI CITY COUNCIL MEETING MINUTES MAY 7, 1997 PAGE 12 E-40 Budget Work Session Notes of April 24, 1997. Corrected and approved by consent agenda. None. ITEM(�„ OLD BVSIDEBB 6-10 Reconsideration - Airport Car Rental Lease Space a-14L. Vote on motion to reconsider. MOTION: Councilman Smalley MOVED for reconsideration of Coundil•s action on the airport rental lease space and Councilman Moore SECONDED the motion. • An objection was noted. VOTR I Swarner: No Moore: Yes Bannock: No Smalley: Yes Bookey: No VOTE WAB TIED. MOTION FAILED. a -lb. Action upon reconsideration. Measles: Absent Williams: Yes Due to failing of motion to reconsider, there was no further discussion on the matter. Dan" TAKEN: 7:55 P oNo BACK To ORDER= 8:10 P.M. (approximately) 8-1. Bills to be -Paid, Bills to be Ratified 0 KENAI CITY COUNCIL MEETING MINUTES MAY 7, 1997 PAGE 13 MOTION: Councilman Smalley MOVED to pay the bills and Councilwoman Swarner SECONDED the motion. There were no objections. 80 ORDERED. H•Z. Purchase orders Exceeding $2,500 MOTIONS Councilman Smalley MOVED approval of the purchase orders exceeding $2,500 and Councilman Bookey SECONDED the motion. There were no objections. 80 ORDERED. 8-3. Ordinance No. 1740-97 - increasing Estimated Revenues and Appropriations by $11,800 in the Animal Shelter Capital Project Fund for Updating the Animal Control Shelter Contract Documents and Administration. This item was removed from the consent agenda at the beginning of 40 the meeting. MOTION: Councilwoman Swarner MOVED to introduce Ordinance No. 1740-97 and Councilman Smalley SECONDED the motion. There were no public or council comments. City Manager Ross explained he requested to have this ordinance removed from the consent agenda in order to discuss some options in regard to the animal shelter funding. Ross continued, a few months prior, council had asked if the shelter would be placed on Airport Lands, if the construction of the shelter could be financed by the Airport System. A verbal. okay from FAA has been received. However, when they asked FAA for definitive guidance on it, he was told there was some new legislation needing their review first. Tentatively, however, it looked like it would be a good possibility. Ross continued, if the shelter was built on Airport Land and it was airport funded, it would be an airport facility (like the Flight Service Station). The City would pay a six percent lease .rate, which is basically a wash with the interest being earned by the Airport Fund and what is being earned on the General Fund balance. Since the city, on its property, does not do reappraisals, payments amounts would not change. If the city • KENAI CITY COUNCIL NESTING MINUTES MAY 7l 1997 PAGE 14 would pay $600,000 in the project, the city would pay $6,000 a year. The city would then have a building in which it would be a lessee and the building would be maintained by the Airport X&O. Ross added, this would be a very good Tong -term trade off. Ross continued, he believed council should consider building the shelter with Airport Funds as $600,000 from the General Fund balance, based upon the next few year's projections, could make the difference between giving the economy another year to grow and maybe not have to make a tax increase. He encouraged council to give the scenario some thought prior to the next council meeting. Ross noted, at this time FAA has no problem with doing this. He added, however, he didn't think council would want to do many projects in this manner. Before the next meeting, Ross stated, he hoped to get information from FAA as to how this proposal could be structured. If council chooses to go forward with the proposal, and the information is received from the FAA, he will have the ordinance revised. If the information is not back from • FAA and council chooses to go forward, he advised council to kill the ordinance and put the package together for next year's construction season. Williams asked Ross if he had another design in mind. Ross answered, only on a very tentative approach. No formal proposal has been requested. He does have a proposal, but it was not one that the city paid to have done. Williams stated, if council chose to go the Airport Fund route, the building as proposed, would probably be within reason to build because the lease rate would not be that much greater than if the building was modified and a lesser building was constructed. Ross stated, he felt that was a policy decision for council. He added, administration plans to bid the plan council has, based on the information given that lessened the price by about $100,000. At that time the project goes to bid, council can make the decision of whether the plan should be changed. Williams asked, if all the information was in hand, etc., was there anything stopping them from bidding the shelter this year. Ross answered, if all the information is in hand, he believed the shelter should go to bid this year. If the information is not in hand and it is not known how the mechanism would work, time loss would push the start of the project to September, which may be too late and more expensive in regard to construction. Williams . stated, he was concerned that waiting another year might increase the cost of the project. KENAI CITY MAY 7, 1997 PAGE 15 COUNCIL MEETING MINUTES Moore asked if the legislation FAA was considering had been passed or was it pending. Ross answered, he understood it was passed legislation they neeroach .ded to reviewas to ow it miihtcould t impact using this apwouldn'Their thatinitial response in writing until be done. They just put after the review of the legislation. Moore asked if building the project from the Airport Fund would more buildings open up more possibilities for the city to build from the Airport Fund. Ross answered, hethought itcouncil s a needed to decide whether they want to open that door. licy call. Ross added, he hoped council would wiacilitiesould iand facilities ct use Of the the city Airport Fs have control noffrepayments, etc. Williams stated he and Ross had once discussed dn singthisthe Airport Fund as a bond leveraging as-backt the airpooss rt. rlee�R would be a straight Bookey stated he didn't have a problem going into that program because councils can't bind other councils. eadded, moreis a may source of cash that once it is used, desire touse become a problem. He did not want the theroite s.suffer Ross aaaea8e funds usually there would be used whatever building would be constructed, it would have to be on airport lands. Smalley noted, the FAA would also govern what Would ld be one with ht the land, etc. Ross noted, an amended ordinance forward if he gets a written response from FAA. If ordinance council will have to decide whether to go forward w ittable it. 8-4. ordinance No. 1741-97 - increasing Estimated Revenues and Appropriations by $fisin i 00 the General Fund for Repair of the Public Safety g Introduced by consent agenda. g-g. Discussion - Continuum Corporation/Extension of Construction Schedule - Lot It Spur Subdivision, Senior Citizens Addition. Discussed at B-2. KENAI CITY COUNCIL MEETING MINUTES MAY 7, 1997 PAGE 16 R-60 Discussion - Schedule Evaluation of City Clerk. Council scheduled an executive session during the meeting of May 211 1997 for evaluating the City Clerk and the City Attorney. Smalley referred to comments he and Councilman Moore made during the April 24, 1997 work session in regard to a salary increase for the Clerk which had been discussed during the last evaluation. Smalley asked if other councilmembers remembered the discussion that an increase would be made in two steps. Councilman Moore and Mayor Williams stated they remembered the discussion. Swarner referred to information distributed to council in regard to evaluation forms used by other municipalities for evaluation of their clerks. Swarner identified the Anchorage form as one she preferred and requested to use that basic form this year. There were no objections from council. ,BXFC12XV8 8S88ION - None Scheduled. 1 18t ADMINISTRATION RZ"RTB_ I-1. Mayor a. Economic Development Committee - Williams reported, he spoke to the Chamber Board of Directors in regard to forming -an Economic Development Committee (as discussed with council during the April 24, 1997 work session). The concept was well -received - and an initial meeting was scheduled for Saturday, May 17 at 8:30 a.m. Williams continued, there was a seat available on the committee for a councilmember. He added, the councilmember, like the other committee members, would have to be active participants for one year. b. Russian Delegation - Williams reported he met with members of the Russian Legislature who were visiting the area. c. ARFF Presentation - Williams mentioned he, City Manager Ross and other city staff would be traveling to the North Slope to visit with British Petroleum in regard to the ARFF. • KENAI CITY COUNCIL MEETING MINUTES MAY 71 1997 PAGE 17 =-2. City Manager a. Raobel Clark Resignation - Ross reported Rachel Clark had resigned to take a position in the Kenai Peninsula Borough Planning Department. He added, he would be negotiating a contract with Clark to finish projects she was involved with at the city. The contract would be brought to council for approval. Ross continued, administration was investigating whether Clark's safety and engineering aide functions could be absorbed by personnel already in place. Funding for her position would remain in the budget in case it was found necessary to fill the position. Williams stated he appreciated Ross' efforts to cut back on costs to the budget, but was very concerned the city was cutting too many items and that those cuts today might affect the city adversely in the next years. Williams added, the council went out of its way to elevate Clark's position and salary for the job responsibilities she was assigned. He questioned why council made the change if it is found the position is not needed. Ross explained, a lot of the work which had been assigned to Clark was SO completed. The safety plan was in place. if it is found the position is needed, it was his intention to advertise the position. However, he would like to see if present personnel can absorb and build on what Clark had already done. Councilman Bookey stated he was concerned there may be some safety/environmental issues which would make it necessary to have the position filled. Ross noted, engineering aide work will probably be done under contract with monies left from unused salary. Councilman Smalley stated he felt it was the city manager's choice of whether to fill the position, although council could encourage the filling of the position if necessary. He believed, if Ross felt it necessary to fill the position, he would do so. I-3. Attorney Attorney Graves reported he would taking annual leave from June 5-13. 1-4. City Clerk • Clerk Freas noted council had scheduled a work session for May 14 to discuss goals and objectives. During the discussion when the KENAI CITY COUNCIL MEETING MINUTES MAY 7, 1997 PAGE 16 work session was set, council mentioned the possibility of using a facilitator. However, no further direction was given and no contract had been prepared for council approval. She added, in a discussion with Kathy Scott, Scott suggested the goals and objectives work session be postponed until after council received a summary from the Economic Forum. Freas requested direction because the session required advertisement. The matter was discussed and council directed the work session be postponed from May 14. No new date was set. Council requested the matter be placed on the May 21 agenda for further discussion and planning. Smalley suggested a full -page advertisement be placed in the Clarion and include explanations of upcoming projects, items of interest, explanations of tax revenues, etc. No report. I-6. Finance Director Public Works Director Public Works Director Kornelis reported the following: a. Mission Street Project - They are in the final stages of plan review and approval. DOT is working on utility agreements which will involve the city due to the water/sewer lines along the street. He added, it appeared the grant would cover street lighting, but not water and sewer past the existing mains (about to where the day care center is situated). Past the mains, the city would have to pay for the work to be done. DOT assured him paving will be able to be completed this year. They will use our engineering, but use their bidding. b. Dunes Broject - Kornelis reported the piles have been straightened out. Also, he received a letter from Mark Kuwada of Fish & Game after the final inspection. In his.letter, Kuwada approved the expansion of the turnaround if it is also approved by the Corps of Engineers. c. Kenai River Reconnaissance Navigational study - Kornelis reported representatives of the Corps at the Harbor KENAI CITY COUNCIL MEETING MINUTES IV MAY 71 1997 PAGE 19 Commission meeting on May 12 to make a presentation in regard to the study. They will also discuss funding for a study and cost estimates. d. 8EA Waste hater and Drinking Water Needs Assessment - Kornelis reported he received a letter of explanation from HEA and a copy of the needs assessment survey. The survey will be sent out to city residents for their response. Copies of the letter and survey are available in his office. e. Kenai River Mouth - Bouth Bide Access - Kornelis stated, he received a letter from Fish & Game informing him the project did not qualify for funding by the Kenai River Habitat Restoration and Recreation Enhancement Project. Copies of the letter of explanation are available in his office. f. Forest Drive and Redoubt Avenue Project - Kornelis reported the DOT has scheduled a Neighborhood Workshop for June 11, from 6:00-7:00 p.m. The workshop will be held in the Kenai Council Chambers. The Workshop Notice states construction is expected to begin in the Spring of 1998 and continued to the Fall of 1998. Williams noted there was discussion by the Legislature that the Forest Drive project would not be funded this year. Kornelis stated he believed they were discussing state funding. There was $4 million available in federal funding for the project. Councilman Moore asked Kornelis why the south side project didn't get funded. Kornelis answered, the letter stated, "an interdisciplinary team of biologists and Kenai River resource managers reviewed the project and decided it would have significantly greater impacts than benefits in the terms of fish and wildlife habitat and restorations.'$ Councilwoman Swarner asked if there would be a ribbon -cutting ceremony at the new wellhouse. Kornelis stated he planned to have one after the pump work is completed in Wellhouse No. 1. 1-7• Airport Manager Airport Manager Ernst reported the airport restaurant was open as well as the float plane basin. Also, fuel was available at the float plane basin. 0 KENAI CITY COUNCIL MEETING MINUTES MAY 7, 1997 PAGE 20 J-1. citizens Clarence Ladd - 807 Cook Avenue. Mr. Ladd explained the street parking along Cook Avenue, Mission Avenue and Main Street in Old Towne was hazardous. During peak use, vehicles are parked along both sides of the street leaving no room for emergency vehicles to maneuver. He added, there have been times his driveway has been parked closed as well. Ladd requested signage be placed to disallow parking along both sides of the streets. Smalley asked if it would be possible to post the area to allow parking only on one side of the street. Kornelis explained, usdally, the Kenai Police Department investigates the problem and makes the decision whether a change is needed. Smalley asked if council would object to having Kornelis and the Police Department investigate the matter. There were no objections. Ladd also requested the barricade on Mission Avenue be moved down • about 20-251 toward the church in order to allow the residents more room to move in and out of the area. J-29 council Hookey - Reported the banners looked great and asked if there were more to be placed. Frates answered more would be placed after the initial work was completed on the ballfields. Baarner - Also noted the banners looked nice. She encouraged council to attend the reception on Thursday, May 15 to honor those persons who worked on the banner project. Moore - Referring to the discussion with Sky Carver, Moore stated he felt Carver was looking for some direction about bidding for a refuse contract. Ross explained, he received a lot of comments on what Carver presented. He continued, if the City would put out a request for proposals, it wouldn't be in the form of Carver's contracts. There is also the matter of state utility regulation in regard to competition and the city has to be somewhat careful. The discount Carver is offering is not against the rate because that is set by APUC. The discount is one against the containers and then there are certain requirements on the containers. Ross added, administration sees no savings. Also, the prior presentation Carver made to him involved the city becoming the utility and franchising Peninsula Sanitation to the KENAI CITY COUNCIL MEETING MINUTES MAY 7, 1997 PAGE 21 city.. Carver was told that -couldn't happen. Now, Carver stated there was an agreement between.two vendors and that could be a problem as well. Moore also reported he would not be present at the June 4 council meeting. Bannock - No comments. Smalley - Noted the banners looked great and added, he appreciated how nice the city streets looked since they were swept. He added, he had lots of comments from citizens who appreciated the swept streets as well. The meeting adjourned at approximately 9:05 p.m. • Minutes transcribed and submitted by: . W+apfiP0 DMI �' . .: 0