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HomeMy WebLinkAbout1997-09-03 Council MinutesAGENDA • KENAI CITY COUNCIL - R#ULARMEN 6EPTER 391997 7:00 P.M. I=AI cITX COUNCIL C MSERS http:/ /Www.Kand.not/city 1 • Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 8. SCiIEDULKD PUSLIC COUNT (10 Minutes) 1. Osd3aaace No.1758-97 - Increasing Estimated Revenues and Appropriations by $7,000 in the (General Fund for a Public Library Assistance Chant. 2. Ordivaaae No. 1759-97 - Increasing Estimated Revenues and Appropriations by a Net Amount of $7,145 in Three Senior Citizen Fiends. 3. Ordinance No. 1762-97 - Increasing Estimated Revenues and Appropriations by $36,000 in the Taxiway Extension North Capital Projects Fund. a. Motion for Introduction b. Motion for Second Reading (Requires a Unanimous Vote) C. Motion for Adoption 4. Resolution No. 97-62 - Amending Morrison Maierle, Inc.'s Contract for the Alaska Regional Fire Training Center Project, to Include Professional Services for the Construction Phase of the Project for the Not -to -Exceed Amount of $510,000.00. • 0 5. Resolution No. 97-63 - An Amendment to Symtron Systems, Inc.'s Contract for Reimbursement for Long Lead Time Items and Associated Engineering and Administrative Costs for the Alaska Regional Fire Training Facility for the Total Amount of $687,000,00. 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission S. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic Dibtrict Board C. Challenger Board d. Kenai Visitors & Convention Bureau Board e. Alaska Municipal League Report 1. *Regular Meeting of August 20, 1997. • _�_ LTA.` _�.� _1 � �. L ' � 1. Discussion - Deferred Maintenance Needs 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1760-97 - Amending KMC 23.40.080 to Provide that the Council Shall by Resolution Determine Whether the Kenai City Manager Shall Participate in the Public Employees Retirement System. 4. *Ordinance No. 1761-91- Finding That Certain Airport City -Owned Lands, Described as Tract B-1, Kenai Spur -Airport Lease Property, Norville Addition (Including All Structures 'and Personal Property Existing Thereon), Known as the Dairy Queen Facility, Are Not Required for a Public Purpose. -2- 5. Approval - Appointment of Lynne Johnson to the Alaska Council on Domestic Violence & Sexual Assault. 6. Approval - Precinct Election Board Members for the October 7, 1997. Regular City of Kenai/Kenai Peninsula Borough Election. 7. Approval - Amendment to Kenai Golf Course Leases. 8. Approval - Assignment of Lease/Wedge Dia Log, Inc. to Robert J. Johnson. 9. Diseussioa - Cook Inlet Academy Request to Borrow Portable Aluminum Bleachers From Kenai Softball Field. 1. Diseussioa - Kenai Golf Course Lots/Multi-Purpose Recreational Shelter. 33ECUTM 8E88I0N - None Scheduled. I. ADMINISTRATION RRlQ 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager KENAI CITY COUNCIL - REGULAR MEETING SEPTEMBER 3, 1997 7:60 P.M. KENAI CITY GOUNCiL CRAMBERB http:/ /www.Ronal.not/city XT-8M Aa PALL TO ORDER Mayor Williams called the meeting to order at approximately 7:02 p.m. in the Council Chambers in the Kenai City Hall Building. . A-1. PLEDaE OF ALLY C� Mayor Williams led those assembled in the Fledge of Allegiance. A-2. WILL CALL Roll was taken by the City Clerk. Present were: Moore, Measles, Bannock, Smalley, Williams, Bookey and Swarner. A-S. AGENDA AIf-4PYAL Mayor Williams noted he had no changes to the regular or consent agendas. MOTION: Councilman Smalley MOVED for approval of the regular and consent agendas as presented. Councilman Bookey SECONDED the motion. There were no objections. 80 ORDERED. MOTION: A-6. CONSENT AQENDA See. above. ITE E: SCHEDULED P[18Lt� COUNT None. • ITEM Cs PUBLIC I MARUM C-1. Ordinaace No. 1758-97 -Increasing Estimated Revenues and Appropriations by $7,000 in the General Fund for a Public Library Assistance Grant. KENAI CITY COUNCIL MEETING} MINUTES BEPTEMHER 3, 1997 PAGE 2 NOTION: .Councilman Moore MOVED for approval of Ordinance No. 1758-97 and Councilwoman Swarner SECONDED the motion. There were no public or council comments. VOTE: Moore: Yes Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes MOTION PASSED UNANIMOUSLY. C-2. Ordinance No. 1769-97 - Increasing Estimated Revenues and Appropriations by a Net Amount of $7,145 in Three Senior Citizen ffbinds. MOTION: ' Councilwoman Swarner MOVED for approval of Ordinance No. 1759-97 and Councilman Smalley SECONDED the motion. There were no public or council comments. VOTE:. Moore: Yes Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes MOTION PASSED UNANIMOUSLY. C-3. Ordinance No. 1763-97 - Increasing Estimated Revenues and Appropriations by $36,000 in the Taxiway Extension North Capital Projects Pund. C-3a. Motion for Introduction L_J KENAI CITY COUNCIL MEETING MINUTES 3EPTEMBER 3, 1997 PAGE 3 MOTION: Councilman Measles MOVED for introduction of Ordinance No. 1762-97 and Councilman Bookey SECONDED the motion. Council Measles requested UNANIMOUS CONSENT. There were no objections. 00 ORDERED. C-3b. Motion for Second Reading lRequires a Vote) MOTION: Councilman Measles MOVED for the second reading of Ordinance No. 1762-97 and Councilman Bookey SECONDED the motion. Councilman Smalley requested UNANIMOUS CONSENT. There were no objections. 80 ORDERED. C-3a. Motion for Adoptioa MOTION: . Councilman Measles MOVED for adoption of Ordinance No. 1762-97 and Councilman Bookey SECONDED the motion. There were no public comments. City Manager Ross referred to the ordinance and explained the FAA had requested some service roads be upgraded and the work be added to the taxiway extension project. The cost of the upgrade would be funded totally by the FAA. FAA had also requested a change order be made to the project in order for the work to be done. The change order amount would be less than the amount passing through. VOTE.. Moore: Yes Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes MOTION PASSED UNANIMOUSLY. C-4. Resolution No. 97-62 - Amending Morrison Maierle, Inc.'s Contract for the Alaska Regional Fire Training Center Project, to Include Professional Services for the Construction Phase of the Project for the Not -to -Exceed Amount of $510,000.00. • I{EIVAI CITY COUNCIL MEETING MINUTES 3EPTEMBER 3, 1997 PAGE 4 • MOTION: Councilman Smalley MOVED for approval of Resolution No. 97-62 and Councilman Measles SECONDED the motion. There were no public comments. Ross explained, this was one of the resolutions council discussed at their special meeting and reminded te the warner asked if a response had been contingent upon FAA approval Werfunding. dad expected to hear from FAA today, but received from FAA and Ross an Y had not. Williams noted, a project in Lexington, Kentucky, which was lower on the FAA funding list than the City's project, had been funded. Williams noted, he was confident the city would receive the funding. Moore asked if the amendment to the contract was due to the increase in' the estimated cost of the total projer:t. Ross answered, no. He explained, the amount was not affected by the overage on the project. Morrison Maierle had actually come in less than what the city had projected. The original contract with Morrison Maierle, Inc. covered costs for the design of the project. The contract was being amended to provide professional services for the construction phase of the project. VOTE: There were no objections. SO ORDERED. C-5. Resolution No. 97-63 - An Amendment to Symtron Systems, Inc.'s Contract for Reimbursement for Long Lead AlTimaska items Rem' o � Fie ted Engineering and Administrative Costs for the Training Facility for the Total Amount of $687,000.00. MOTION: Councilman Smalley MOVED for approval of Resolution No. 96-63 and Councilman Bookey SECONDED the motion. There were no public comments. Ross explained, council had discussed this resolution at their special meeting as well. He added the contract amendment would be funded as the FAA funds are received. Ross also noted, they had heard the city's package was being reviewed by the higher levels of FAA and there were optimistic things said, but no answer had been received as yet. VOTE: There were no objections. 80 ORDERED• M • KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 3, 1997 PAGE 5 Councilwoman Swarner reported a meeting had been scheduled for September 9 at 10:00 a.m, at the Senior Center. She also thanked Director Porter for the lovely dinner the Senior Connection prepared for the AML Hoard of Directors and Alaska Conference of Mayors. D-2. Airport Commission Councilman Measles reported the next scheduled meeting would be held on September 11. He requested another council member attend the meeting for him as he would be out of town. Councilman Bannock stated he would attend. D-3. Harbor Commission Councilman Bookey reported the next meeting would be held on September 8. Mayor Williams reported he received a telephone call from Commissioner Shively who reported he had chosen to accept the Kenai River Comprehensive Plan which included the lower four miles of the River. Shively also told him, he felt compelled to support the Plan because the KRSMA had voted unanimously to accept it. Williams added, he noted his displeasure of the Commissioner's choice and explained there were mitigating circumstances involving not only the lower river, but the entire river to the head waters. Williams stated, he spoke with Rose about Shively's news and Ross noted, it had been difficult to get a copy of the Plan for review. Williams continued, he left a message with Shively's office requesting the 30-day comment period be extended to October 10 in order to fully examine the package as there were numerous reasons for not passing the package as proposed. Some deal totally with elements outside the boundaries of the city. Shively's comment was that there would be a legislative process to follow which would be needed to include the lower four miles. Williams added, he didn't know what affect local groups' comments will have and suggested council prepare a resolution to object to the Plan. Ross stated he had not reviewed the final draft and without it, it had been difficult to prepare comments and he didn't want to error in his. comments as to section numbers or language which may have been changed. After receiving the final Plan, Ross said, Administration would forward its comments to council. He added, if the final Plan was like the draft, there would be issues, such as wetlands, which will. cause a lot of controversy. Continuing, Ross said, it had been clear in the draft document that the KENAI CITY COUNCIL MEETING} MINUTES SEPTEMBER 3, 1997 PAGE 6 regulatory agencies represented in it do not think the wetlands enforcement and regulations are stringent enough and will want additional regulations included in the Plan (referring to wetlands along the river, in the water shed, along the tributaries and wetlands well away from the river). Additionally, there was language included that government will not return foreclosed Private property to the private sector if it is in the affected path. Ross added, the language in the Plan will upset more than people in the City of Kenai, but until the updated Plan is received, it is not known if the language has been changed. Bookey asked when the final draft would be received. Ross reported, Shively had indicated to Mayor Williams, he would be issuing a letter of intent to sign which will give thirty days to comment. When Williams called, the Plan had not yet been printed. Ross stated, he thought the city should receive 30 days the package to comment. Bookey agreed. beyond the receipt of Williams added, he discussed the matter with Theo Matthews and asked him to join Ross in examining the final draft of the Plan and prepare comments in regard to UCIDA's thoughts. He added, there is no guarantee there would harmless agreements made with the present processors and users oathe old- • lower four miles and in that area lies a large portion of the city's tax base. Williams added, he thought it would be advantageous to the city to team up with UCIDA, processors and users to present a united front on the issue. Bookey stated, because the Plan will take into it the whole watershed of the Kenai River (Sterling, Pinny River, Moose River, etc.), the public should understand what's being done. Williams added, Ross pointed out it is incorrect -and unfair to the citizens of a community to stage a Board in which the membership. is represented by regulators instead of elected officials and citizens of the community. Ross added, until the report is received, it is unknown how it reads. Also, the Board is unduly influenced by having regulatory representatives on it who can attend all the meetings as assigned. Their issues and agendas have an undue weight compared to economic and political realties. They should be there as advisors. Moore asked if the city's argument against the plan would be the entire flood plan or focus only on the City of Kenai because that is our charge and concern. Ross answered, if the report is written as it had been, the wetlands discussion will affect the city as there are wetlands in the city that go into the river. The report will also bring a broader element of concern to the community, Borough, etc. He added, the city would address the bottom three miles but would raise issues that have broader implications. 0 S KENAI CITY COUNCIL MEETING MINUTES 3EPTEMBER 3, 1997 PAGE 7 Ross also noted, at the last Harbor Commission meeting, the Commission addressed the letter from the Corps of Engineers regarding the surveillance report and then forwarded it to the City Council. He added, it had not been brought forward to a council meeting because he had met with Senator Torgerson and they discussed how DOT had gotten involved with funding with the Corps in different communities throughout the state. At this time, Public Works Director Kornelis is investigating how the Corps and DOT have related in other communities in regard to erosion issues (river or ocean), their level of participation, etc. If there is an option of bringing in another sponsoring party, it's an option council should have before therm. He was not aware of how long it would take to get the information, but the Corps had been noticed that the item had not been brought to council for an answer as yet. Williams suggested petitioning the congressional delegation as the sponsorship because each one of them is fully familiar with the city's erosion problems and understand the difficulties the city has had in getting the Corps to move on the work. D-4. Library Commission Councilman Moore reported the Commission met on September 2 and heard a report on the very successful summer reading program. He added, there had been a significant increase in attendance. They also heard a report from the Friends of the Library who are selling their annual building addition fund-raising tickets. The Commission also discussed establis iin- a Public Relations Committee, reporting to the Commission, to promote public awareness of the library and what it has to offer. Moore added, there was also discussion in regard to an alliance with other local libraries and schools about computer networks. The Commission decided to hold off - on that until a future date in order to become more aware of what would be required, . Librarian DeForest thanked Councilman Bannock for his involvement with the summer reading program celebration. D-5. Parks & Reoreatiou Commission Councilman Bannock reported the next meeting would be held on September 4. Director Frates reported a tour of city parks was taken by the Commission and it was found to be a good learning experience for all. The Commission will have a follow-up discussion of the tour during their next meeting. Mayor Williams asked the progress of the fence and building placement issue at Cunningham Park. He continued, through past discussions, council was aware the fence had been placed in the wrong place on both sides of the property. He asked if administration could have a true survey line marked and have the fence placed on the • KENAI CITY COUNCIL MEETING MINUTES $EP'fEMHER 3, 1997 PAGE 8 property line, He added, he thought if the fence was placed on the proper boundary, it could be seen what room for expansion would be. Ross noted, he was not at the city when the fence had been placed, but some of the items he had read and conversations heard were that the fence was intentionally moved in to keep the public from getting out into the whole of the area. The fence was not meant to mark the park boundaries, but more to contain use. Williams agreed, except there was now a problem in that the boundaries of the property had been delineated and there is always room for prescriptive right. Attorney Graves stated, that could not be done against the city. Williams added, one of the comments he made to the Parks Commission was they needed to do long-term planning for Cunningham Park and to do that, the boundaries should be known. Swarner asked what had happened with the property line next to Garcias. Attorney Graves answered, council had directed Garcia to research the heirs and try to contact them. His lawyer wrote and stated they really didn't want to do that and Graves i wrote, stating it was the policy of the council and administration would not change that policy. Graves continued, he suggested they try to contact the heirs and if there were problems to let the city know the process had failed. He had not heard back from them. Swarner asked how much property was involved that was not included within the fenced area. Frates answered, in reviewing the city maps, he thought it was about 20 feet according to a survey from 1992. Swarner stated, she objected to putting any -money into that property until the building problem -was resolved. Bookey stated he agreed that the fence line was not a primary boundary, but a way to keep intruders from entering other properties. He did not have a problem with doing another survey, but did not want to move the fence as he saw no real benefit. Smalley stated he understood construction on the Garcia building would be halted until the matter was resolved and it appeared to hiss construction had continued. Graves and Rose stated they were not aware there was work being done on it. Williams stated, if the fence had been correctly bounding the park property the building problem would not have happened. Smalley and Bannock disagreed. D-6. lb Zoning Commission Councilman Smalley reported the minutes of the August Commission meetings were included in the packet. Bannock referred to discussion in the August 27 minutes about the Baron Park No. 11lease application and asked if the information in the • KENAI CITY COUNCIL MEETIN() MIN(JTE$ SEPTEMHER 3, 1997 PAGE 9 • minutes was correct in that the lease had been forwarded :to the applicant but had not yet been returned. Ross reported the lease application had been approved by P&Z in concept and Council approved entering into a lease with stipulations. The lease had been forwarded to the applicant but had not been returned. No building permit was purchased to trigger a plat. Williams noted, an answer may be received from the applicant after September 8. It was also noted page numbering on the 8/27/97 minutes needed correcting. D-7. Miscellaneous Commissions and Committees D-74. Beautification Committee Councilwoman Swarner reported the next meeting was scheduled for Tuesday, September 9 at 5:30 p.m. D-7b. Historic District Board Councilman Moore reported the next meeting would be held on September 15. D-7c. Challenges Hoard Councilman Bannock reported Astronaut Pete Conrad had consented to serve on the Board of Governors. D-7d. Kenai Visitors & Convention Bureau Board Councilman Bookey reported the next -meeting was scheduled for September 12 at 8:00 a.m. D-7e. Alaska Municipal League Report Councilman Smalley reported the AML Board of Directors in conjunction with the Alaska Conference of Mayors met in Kenai on August 27 and 28. During the meeting, the groups worked on the Legislative Forum and decided on seven objectives to promote during the next legislative session. The key issue discussed was deferred maintenance which will be discussed further at the November meeting and an AML resolution will include a request for $250 to $300 million for approximately five years to fix deteriorating facilities and set up a fund for ongoing maintenance. Williams reported, they were considering the development of a Permanent Fund side stream to the communities of the State of Alaska which would require a donstitutional amendment. The integrity of the Permanent Fund check would be preserved for the citizens, but the side stream would funnel funding to communities for deferred • KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 3, 1997 PAGE 10 • • maintenance use. A program such as this could bring $700,000 to the city at the start and over the years, escalate to $3 to 4 million. Williams added, the Alaska Conference of Mayors believe the biggest detriment to the Permanent Find is education of how the money is obtained, invested and distributed and suggested creating a curriculum for Alaska high school seniors. Williams referred to Item 0-1 and suggested council review his memorandum and the information included prior to the September 10 work session. He asked that the city prepare a plan of the city's maintenance needs, take new slides, and have a presentation ready to present to the State as soon as possible. Williams added, he wanted to determine all the maintenance costs to prepare the city for the next five years of operation, including roofs, roads, buildings, pumps, generators, etc. so that when a change occurs, the city will be ready. Williams also noted, in the past he asked for a replacement schedule for the rolling stock over $10,000 in value. Rose stated, administration was developing an equipment reserve list with the cut-off amount at $50,000 instead of $10,000 due to the life span and amortization costs. Also, an equipment reserve fund will be developed to fund the items, be kept and replaced by departments. Capital Improvement Program - Williams explained, this program was different from the deferred maintenance program. He requested council review the list of items he included and add others. Reviewing his list, Williams noted (1)he would like funds included in the next budget to cover costs of design of a new shop and maintenance facility; (2) the Challenger project is an ongoing project and wants it left on the capital improvement list because the city will own the building and will oversee the construction, etc.; (3) an expansion of the Sewer Treatment Plant will be required; (4) the water and sewer lines within the city core (Williams noted there is interest in having the lines extended to Vahalla Heights and to edge of the city limits, but did not think the city could afford the cost to serve a small amount of people); (5) paving roads from the core out, which had been discussed in the past; and (6) library expansion needs. Williams hoped to have a resolution prepared for the September 17 meeting so the information will be available to pass on to the Borough, etc. the first of October. H ucation Finding Survey - Smalley stated the survey was put out by AML, ACoM, Association of Alaska School Boards and Alaska School Administrators Association to look at ways to make modifications or approve the current funding formula for education and other ways to bring about funds for education. He requested council review the survey and bring it back on September 10 as he believes there will be attempts in the future to get municipalities involved in the financial relationship with • KENAi CITY COUNCIL MEETING MINUTES $EPTEMBER 3, 1997 PAGE 11 schools and the city should be careful in doing that. Smalley added, he was aware of one municipality that sent out tax bills with a note the tax amount had increased due to their legislators cutting municipal revenue sharing, etc. Subsistence Management ftAm - Williams requested council review the information and suggested council decide whether they wanted to prepare a resolution to include on the agenda for their September 17 meeting. Smalley, referring back to the deferred maintenance discussion, the AML Hoard suggested photographs be available to pass on to news media, etc. so that the public will have a better understanding of maintenance concerns and the need for funding for repairs, etc. Also, there was discussion of forming a municipal fund out of existing monies in Juneau that would be set up like a dividend fund for municipalities for future projects and programs for maintenance which would be based on population. iE-1. Regular Meeting of August 20, 1997. Approved by consent agenda. None. a-1. Discussion - Deferred Maintenance Needs Discussed at Item D-7e. I%1. Bills to be Paid, Bills to be Ratified MOTION: Councilman Smalley MOVED to pay the bills and Councilwoman Swarner BEt;ONDED the motion. There were no objections. 80 ORDERED. • KENAI CITY COUNCIL MEETING MINUTES SEPTEMSER 3, 1997 PAGE 12 H-2. Purchase Orders Exceeding $2,500 MOTION: Councilman Smalley MOVED to approve the purchase orders exceeding $2,500 and Councilman Bookey SECONDED the motion. Ross explained the purchase order to Integrity Surveys was for the maximum amount it would cost if council selected Option 1 in regard to the golf course lots to be discussed at Item H-10. MOTION TO POSTPONE ACTION: Councilman Measles MOVED to postpone action on H-2 until after council discussed Item H-10. Councilman Smalley SECONDED the motion. There were nc objections. SO ORDERED. H-3. Ordiaaaaa No. 1760-97 - Amending KMC 23.40.080 to Provide that the • Council Shall by Resolution Determine Whether the Kenai City Manager Shall Participate in the Public Employees Retirement System. Introduced by consent agenda. H-4. Ordiaaaae No. 1761-97 - Finding That Certain Airport City -Owned Lands, Described as Tract B-1, Kenai Spur -Airport Lease Property, Norville Addition (Including All Structures and Personal Property Existing Thereon), Known as the Dairy Queen Facility, Are Not Required for a Public Purpose. Introduced by consent agenda. H-6. Approval - Appointment of Lynne Johnson to the Alaska Council on Domestic Violence & Sexual Assault. Council had no objections to the appointment, however it was directed the letter be forwarded first thing in the morning as the due date was September 3. H-6. Approval - Precinct Election Board Members for the October 7, 1997 Regular City of Kenai/ Kenai Peninsula Borough Election. 0 • KENAI CITY COUNCII. MEETING MINUTES SEPTEMBER 3, 1997 PAGE 13 • MOTION: Councilman Smalley MOVED for approval of the precinct election board members for the October 7, 1997 regular City of Kenai/Kenai Peninsula Borough Election. Councilwoman Swarner SECONDED the motion. 'There were no objections. SO ORDERED. H-7. Approval - Amendment to Kenai Golf Course Leases. MOTION: Councilwoman Swarner MOVED for approval of the amendments for the Golf Course Lease with Richard I. Morgan and Donald R. Morgan. Councilman Measles SECONDED the motion. City Manager Ross explained the amendments were recognizing the city was using golf course properties for its own recreation program while the lessees developed the property, paid taxes on the property, while the properties were in the city's name. Also, the amendment would stop the escalating lease rate included in the original lease. VOTE: Councilwoman Swarner requested VNANIMOUS CONSENT. There were no objections. 80 ORDERED. Approval - Assignment of Lease/ Wedge Dia-Lag, Inc. to -Robert J. Johnson. MOTION: Councilman Smalley MOVED to approve the assignment of lease from Wedge Dia-Log, Inc. to Robert J. Johnson and Councilman Moore 8FC©LADED the motion. Attorney Graves stated he had no objections to the transfer. VOTE: Councilman Smalley requested UNANIMOUS CONSENT and there were no objections. 60 ORDERED. H-9. Dioanssion - Cook Inlet Academy Request to Borrow Portable Aluminum Bleachers From Kenai Softball Held. • KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 3, 1997 PAGE 14 City Manager Ross explained, Cook Inlet Academy made the same request last year and council approved the loan of the bleachers, contingent upon indemnity of the city for their use. He added, Parks Director Frates reported to him the bleachers were returned in good. condition. Swarner asked if Ross or Frates knew when Cook W et � d hehad nowould t had have fin ds enough to purchase their own bleachers. Frates discussion with Academy representatives. Clay Nettles - Cook Inlet Academy Representative. Nettles stated he did not know when the Academy would have enough funds but they were developing ideas for fund raising for the purchase of bleachers. Swarner asked if the purchase of bleachers was their number one priority for fund raising. Nettles stated he didn't know. MOTION: Councilman Smalley MOVED for the approval of the continuation of Cook Inlet Academy's request of the City to borrow the softball bleachers, again with the continued indemnification with a note attached encouraging them to seek funding because the city's lending program may not be available for a long-term basis. Councilman Bannock SECONDED the motion. Moore asked if any concerns were received from citizens that the bleachers had been removed. Frates answered no. Bookey stated he would agree to the lending of the bleachers this year, but will look harder at it next year. Bannock rioted he had- attended Cook Inlet Academy and his children would be. attending the Academy and asked if there may be a conflict with his voting on the issue. Mayor Williams stated there was no conflict. VOTE: There were no objections to the loan of the bleachers for one more year. SO ORDERED. H-10. Dlsaussion - Kenai Golf Course Lots/Multi-Purpose Recreational Shelter. Williams requested Ross report on the user group's progress in regard to the recreational shelter. Rose reported, he had not submitted a plan to Bureau of outdoor Recreation (BOR) because he had not yet received a footprint of property needs from the user group. After the user group submits their plan, Mayor Navarre will review the Borough options of turning this Mental Health Land (by the high . KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 3, 1997 PAGE 15 school) over to the city for placement of a recreational shelter. After that, the city would go to the Department of Natural Resources (DNR) with its proposal to place the facility on the property by the high school, taking the funds from the sale of the golf course lots to build the facility on that property which would then carry the deed restriction now on the city's BOR lands. This would work into a trade of property and facilities in exchange for property. However, until the user group comes forward with a specific piece of land, there was no package to present to DNR. Williams stated he would like Administration to check the size of the Borough property as it may be wide enough for placement of the facility without using the Mental Health Land. Ross added, in discussions with Mayor Navarre (also a member of the user group), he understood the size of the building being considered by the user group would extend over onto the Mental Health Land. Ross indicated he would check with Navarre in regard to those concerns. Bookey asked if the user group had indicated when they would have the footprint to the city as he felt the city had done its part. Ross answered, Rick Baldwin (user group) is to contact him. At this time, the user group has the next move in telling the city what the needs are. Bookey noted, the city was ready to spend money on the project at this meeting, but the user group had not brought forward their information. Ross stated he believed the city would be spending the money at some time anyway, even if this project falls through. Bookey agreed, but stated he wasn't sure if he wanted to expend funds until knowing BOR will complete the deal with the city. Ross added, he believed the properties were very high -valued and eventually BOR and the city would come to terms and the property would go into private ownership, especially since BOR was being phased out. Ross, referring to the -memorandum in the packet, there were two proposals in regard to the subdividing and development of the golf course lots (BOR lands): (1) dividing the property into lots and (2) dividing the two sections into lots, leaving the larger section open for future consideration. From file information, Ross noted the size of the lots were to be approximately 10,000 sq. ft. These lots would be slightly larger and council may want administration to have the lot sixes modified to smaller lots. The user group presented costs that the city would need to try to pick up approximately $500,000 from the sale of the land (to cover the costs of the facility they propose to build). If Block 3 was not subdivided and held for future use, the amount of lots available would not generate the amounts needed from the sale of the lands for the project. Williams stated, past discussion was to leave Block 3 as one large piece of property for future sale to a developer whose responsibility it would be to place water and sewer and decide whether the property would be used for condominiums, etc. He added, he • LJ KENAI CITY COUNCIL MEETINQ MINUTES SEPTEMBER 3, 1997 PAGE 16 didn't know if the city would receive the highest value of the land if this was done, although the highest value would be associated with a lot of investment from the city to get to that point. Ross asked if the past discussions were prior to the sewer interceptor because now there would be water extension and water/ sewer stubout costs for that area. Ross stated, all three blocks would be requested for release from BOR. Bookey stated, he thought they should do Proposal Two and could always have Block 3 subdivided at a later date if desired. Bookey asked how water/sewer stubs were on some of the lots when the property had not be subdivided prior to this. Williams stated, there was a preliminary plat which was never approved through P&Z. Ross stated, when the property is surveyed, there would be an actual filed plat. The former plat was never filed and was only a schematic. In discussions with the surveyor they would be sure not to have duplication of stubouts on one block and none on another, etc. Bannock asked, other than the approximate $700 difference between the two proposals, was there liability in having Block 3 subdivided, because Block 3 could be un-subdivided if needed in the facure. Williams answered, only that it would be less confusing not to un-subdivide the property in the future. Bookey also stated, he thought it would set a precedent that it was council's intent to have the block in lots, MOTION: Councilwoman Swarner MOVED to accept Proposal No. 2 from Integrity Surveys for the cost of $5,875. Councilman Measles 8ECONDED the motion. Williams stated, iri regard to the difficulty of un-subdividing-property, it depended on whether doing so would be controversial or not.. Williams and Measles agreed, for the extra money to have Block 3 subdivided later, it would be probably better to do Proposal No. 2 and move on. VOTE: There were no objections. 80 ORDERED. H-2. Purchases Orders Euaeeding $2,600. MOTION: Councilman Smalley MOVED to amend Item H-2, the purchase order to Integrity Surveys in the amount of $5,875. Councilwoman Swarner 8ECONDED the motion. There were no objections. 80 ORDERED. KENA1 CITY COUNCIL MEETING MINUTES 3EPILMHER3, 1997 PAGE 17 VOTE ON MAIN MOTION: Moore:. Yes Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes 11tOTIOH PASSED UNANDIOUSLY. BREAK TAKEN: 8:43 P.M, BACK TO ORDER: 8:80 P.M. RXECOMMM SESSION - None Scheduled. 11FIT-)7_171�_r_ �_,_ • �_ _�_ _ • L mayor a. AT&T - Mayor Williams reported he attended an AT&T open house and met with the Vice -President of the company, who was pleased with the City's enthusiastic approach to economic development and praised the P&Z Commission's decision on the tower issue. b. Wal-Mart - Williams reminded council Wal-Mart's board of directors . would be meeting on September 8 to consider lease of city property. C. Colunadbia Medical - Williams reported he -would-be meeting -with representatives from the Columbia Medical group who had asked to . meet and look at the community. N something substantial comes about, he suggested to them, council would want a letter for review of options, RFP's, invitations to others, etc. and allow time to comment. d. Challenger Board of Ooveraore meeting Williams reported he would attend the Board of Governors meeting in Anchorage on September 4. e. Ecoaoa�ic Development Committee - Williams reported the Economic Development Committee would be meeting at Mr. D's on September 4, at 7:30 a.m. f. Labor Day Picnic - Williams reported the manual picnic was a great success. KENAI CITY COUNCIL MEETING MINUTES 3EPTEMBER 3, 1997 PAGE 18 I-2, City Manager a. Goals & Objectives Work Session - Ross reported he was not ready to discuss goals and objectives at the September 10 work session. However, he would bring in a scheduling of capital items of over $50,000 that are projected out over the next five years as part of their consideration of the Capital Matching Grants Program. Council will also have to make some decisions on DEC's Capital Matching Grant Program. At a later date, he hoped to tie that information in with the equipment reserve schedule and maintenance schedule for the buildings. At that later time, he will be providing council with other department goals which are not a part of the capital improvement discussions. He added, he didn't anticipate having the goals and objectives information together until October or later. He noted, Administration's immediate priority was getting the financial statement completed, and proceeding with the ESI management discussions and the ARFF project. b. ESI - Ross reported a formal lease proposal had been sent to ESI, along ig with the Alaska Statutes and Borough Code in regard to tax considerations and reductions. He added, it was doubtful whether they would qualify, but that was up to the Borough Tax Assessor. Ross noted, the City would provide hydrants, since the city had already agreed to do the maintenance and repair of hydrants. C. Dairy Queen - Ross reported an ordinance would be brought forward to the next council meeting for consideration. The ordinance would determine the property not required for public purpose. A purchase order for approximately $2,500 would also be included in that packet for a real estate appraisal of the property. Ross noted, it was the intention of administration to list the property with a realtor for six to eight months as it was doubtful a lessee could be found during the winter months. d. Economic Development District - Ross reported there was a position on the EDD Board for a city official, which has not been filled. He suggested the city, like other communities, assign an elected official to represent the city on the Board. If not one of the council members, he suggested council consider the Planning Administrative Assistant be assigned because the position is being developed more and more as a planner and used as a commercial resource position. He added, the board position is council -assigned. KENAI CITY COUNCIL MEETING MINUTES 3EPTEMBER 3, 1997 PAGE 19 e. Lobbyist - Ross reported Reed had not been paid in full because he had not submitted the monthly reports, updated client list, etc. to the city in accordance with his contract. Ross added, in the next packet, council would have a summary of Reed's activities and the updated client list. At the October 1 meeting, council could discuss final payment of the bill ($18,000). f. PubRe Safety Roof - Ross reported the roof project had been completed. The contractor found rotted material and had to place some decking. No extra cost had been requested (for the decking) at this time. g. City Manager Leave - Ross reported he would be out of the office from September 12-20. While he was out, Finance Director Semmens would be Acting City Manager. Bannock asked if the Dairy Queen property would be turned over to a realtor to market the property. Ross answered yes, if council doesn't object, he intended to do that. Attorney Graves stated he believed the property had to be offered for aale unsuccessfully once before that could be done. Bannock referred to Information Item No. 2, a letter to the Board of Fisheries. Bannock explained he had a conversation with Steve Perrizo who stated he and his neighbors had heard the city was interested in eliminating dipnet fishing only from the north side of the river, which would put all people wanting to dipnet fish on the south side of the river (their front yards). Bannock stated, he understood the intent of the letter was requesting to move the dipnet boundary from the upstream side of the unnamed creek on the north side and did not think it was the city's' intention to end dipnet fishing on the north side as or south side. Bannock asked if Mr. Jones knew the city's proposed solution. Ross answered, the actual language to go with the letter would be submitted by Fish & Game who identified the area. The letter in the packet was only to request an agenda change and that would be followed with the specifics. Rose advised, there was a small chance the request for agenda change would be accepted, but the city had the support of Fish & Game for the agenda change. Bookey asked when the city would know whether the agenda change would be made. Rose answered, he didn't think until around the first of October. Councilman Smalley referred to Item I-1, the DCRA letter with the FY 99 population determination for the City of Kenai which determines the amounts for State Revenue Sharing and Safe Communities Program purposes. He asked if the city would be 9 KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 3, 1997 PAGE 20 requesting an adjustment to the count. Williams answered no, but it is a long and involved procedure to make an adjustment and thought it best to wait for the Census 2000 determination. I-3, Attorney - No report. I-4. City Clerk - No report. Finance Director - Semmens reported the auditors would be returning to City Hall to complete their work. Semmens added, he had received a lot of help from Robin Feltman, who had done the city's portion of the audit last year. He noted, the audit should be done in early October. I-6. Public Worics immotor a. Mission Street Project - Public Works Director Kornelis reported DOT had the project out to bid and the bid opening was scheduled for September 10 and would be held in Anchorage. Plans were available in is his office. b. City Auction - Kornelis reported the city auction had been scheduled for October 4. A resolution declaring items obsolete would be included in the September 17 packet for council consideration. C. Old Towne Directory Signs - Kornelis reported, DOT had been requested to place directory signs for Old Towne and the Airport. Swarner requested a list of the items to be auctioned be included inthe next packet and didn't want to have the list advertised as other departments may want to take items off for their use. Kornelis stated the list would be with the resolution. He added, a request for proposal had been advertised for an auctioneer. Kornelis was informed of some pavement dips by the high school and along the cemetery road; a hole in the pavement beside a manhole on Main Street Loop and holes in the pavement in front of the Library and Fire Department. Kornelis stated he would contact Alaska Roadbudders in regard to those and several other pavement problems. I-7.. Airport Manager Airport Manager Ernst reported the taxiway extension project was proceeding nicely, and the crack -sealing project would begin on September 8. • • KEATAI CITY COUNCIL MEETING MINUTES SEPTEMBER 3, 1997 PAGE 21 ITEM J: DISCUSSION J-1. Citizens - No reports. J-2. Council Bookey - No report. Swarner - No report. Moore - No report. Measles - No report, but requested the work session information forwarded to him and have the Airport Commission packet forwarded to Councilman Bannock. Bannock - No report. SnuWey - Reported the. AML/ACoM were very impressed with Senior Center and the meal received from the Senior Connection. Williams - Reported he took Lt. Gov. Ulmer on a tour through Vintage Pointe and she was very impressed with the facility and said it was the finest she had seen in the state. Williams also noted there were some street lights out throughout the town. Kornelis explained the Kenai Police Department make note of those out and report to him for their repair. TEM K: The meeting adjourned at approximately 9:16 p.m. Minutes transcribed and prepared by: r Carol L. Freas, dity Clerk AFRO%,LA BY C0UWZ QW CoU04