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HomeMy WebLinkAbout1996-03-06 Council MinutesW. AGENDA KENAI CITY COUNCIL - REGULAR MEETING MARCS 6, 1996 7s00 P.M. KENAI CITY COUNCIL CRAMBERS 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders, S. SCHEDULED PUBLIC COMM (10 Minutes) 1. Rat Nielson - American Legion/50th Anniversary of World War II Commemorative Committee. 2. Vesta Leigh and Nano eilverman - Snow Removal Y Concerns. 3. Sill Kluge - New Animal Shelter. C. PUBLIC SEAR NGS i, Ordinance No. 1675-96 - Amending Kenai Municipal Coda, Personnel Regulations, Sections 23.25.070, 23.30.030, 23.30.110, 23.40.060, and 23.40.150. 2. Ordinance No. 1674-96 - Increasing Estimated Revenues and Appropriations by $70,000 in the General Fund for Legal Expenses Related to Inlet Woods Special Assessments. a. Substitute Ordinance No. 1676-96. 3. Ordinance No. 1677-96 - Increasing Estimated Revenues and Appropriations in a New Capital Project Fund Entitled "Water System Improvement Project-FY96" and in a New Capital Project Fund Entitled "Water System Improvement Telemetry Project-FY96." 4. Resolution No. 96-19 - In Support of the Alaska Children's Trust. a. Remove from Table. b. Consideration of Resolution. 5. *1996/97 Liquor License ReneWal Application - Alaskalanes, Inc. - Recreational Site. 6. *1996/97 Liquor License ROROW41 Application - Pizza Hut #9 - Restaurant/Eating Place. D. COMMI88IONjCOMMITTEB REPORTS 1. Council on Aging 2, Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board 1. *Regular Meeting of February 21, 1996. a. OLD BUSMO8 E. NSW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1678-96 - Increasing Estimated Revenues and Appropriations by $21,000 in the General Fund for the Purchase of Playground and Basketball Court Equipment. 4. *Ordinance No. 1679-96 - Increasing Estimated Revenues and Appropriations by $2,700 in the General Fund for Library Books. . -2- t 0 I. �J J. 0 5. *ordinance No, 1680-96 - Increasing Estimated Revenues and Appropriations by $8,715 in the Water and Sewer Fund for the Spur Highway Water and Sewer Crossings. 6. *Ordinance No, 1681-96 - Increasing Estimated Revenues and Appropriations by $28,185 in the General Fund for Acquiring Consulting Services for the Design of the Animal Shelter. 7. Discussion - scheduling of Budget Work Sessions. 8. Discussion - Master Plan of FAA/Daubenspeck and Senior Center Properties. 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager 1. Citizens (five minutes) 2. Council KENAI CITY COUNCIL - REGULAR MEETING S MARCK 61 1996 7s00 P.ffi. KOMI CITY COUNCIL CRA1t8ER8 MAYOR JOHN J. W.ILLZhM8,q PREBIDING Mayor Williams called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. c • Mayor Williams led those assembled in the Pledge of Allegiance. A-2. Roll was taken by the City Measles, Bannock, Smalley Absent was Bookey. A-5. Clerk. Present were: Swarner, Moore, and Williams. Mayor Williams requested the following changes to the agenda: ADD TOs 8-7, Discussion - 3/5/96 memorandum regarding tours of city facilities. ADD A8t I-2, City Manager Report - 3/5/96 TM memorandum regarding tours of city facilities. ADD A8a I-2, City Manager Report - 3/5/96 TM memorandum appointing Jay Sweeney as Acting City Manager. ADD ABs I -a, City Manager Report - 3/5/96.TM memorandum regarding redefining department heads as "exempt" employees... ADD A8t I-2, City 'tanager Report - 3/5/96 TM memorandum entitled, "State of Alaska's State -Wide Transportation Improvement Program 1996-1998 (STIP)." NOTIONS Councilman Smalley MOVED to approve the agenda as amended and requested ONANINOUB CONSENT. There were no objections. 80 ORDERED. 0 • • KENAI CITY COUNCIL MEETING MINUTES MARCH 61 1996 PAGE 2 A-6. Mayor Williams reported he had no changes to the consent agenda. With no other request for changes from council, Mayor Williams declared the consent agenda would stand as presented. ITEM B a BCIiEDULED HLIC CO B-1. Rat Nielson - American Legion/50th Anniversary of World War II Commemorative Committee. Mayor Williams reported he co-chaired the 50th Anniversary of World War II Commemorative Committee with Lloyd Little of the American Legion. A scrapbook of the events and activities the American Legion held over the last three years, in regard to the anniversary celebration, was passed to council for review. Williams explained the scrapbook would be sent on to the American Legion national headquarters for review and judging. There will be approximately 10,000 other entries from cities within the United States. Williams presented a plaque, on behalf of the council and City of Kenai, to Kat Nielson in recognition of the efforts of the American Legion for their commemorative celebration activities. Nielson accepted the plaque in the absence of Lloyd Little and thanked the mayor and council and added she was proud of what the American Legion did on behalf of the city and the American Legion, 8-2. Vesta Leigh and Nanoy Silverman - Snow Removal Concerns. Vesta Leigh - Leigh referred to a letter (in the paper) written to thank council for purchasing snow gates for city plows. Because she spoke with council last year, people from the community asked her to speak again as t:iey are dissatisfied with the inconsistent use of the gates during snow removal. Leigh explained that it seemed that some days the gates are used and the snow doesn't block driveways, and other days the gates are not used and the snow blocks driveways. When the snow does come into the driveways, it is packed hard and is difficult to remove. Leigh requested Administration be sure the gates are used consistently. She added, she believed the problem was from Administration not insisting the plowing be done right. • RENAI CITY COi1NCIL MEETING MINUTES MARCH 6j 1996 PAGE 3 Leigh added her concern that drivers may purposely not be using the equipment so that it can be said they used it and it didn't work. Mayor Williams stated he received complaints and spoke with the Public Works Director, Keith Kornelis. From his discussion, he learned there is more to snowplowing and using the gates that may not be evident. Nancy Bilvorman - Silverman reported she was extremely dissatisfied with the city's snow removal during the last snow fall on February 25. Snow gates were not used in her subdivision and she was told it was due to the amount of snow. Because the gates were not used, the driveways in her area were packed full of snow. Due to the dissatisfaction, she and her husband checked with the City of Soldotna, NC Machinery, theMunicipality of Anchorage, IS etc. in regard to using snow gates. She believes there is no reason, other than the need for training, to not use the gates. in speaking with Dave Bunnell (City of Soldotna)., she was told there was no reason for not using the gates. A representative from the Soldotna Maintenance Shop told her husband they use the gates all the time and really like them. Anchorage street maintenance told them they have used gates for ten years. When speaking to a representative from NC Machinery, they were told they didn't know why the gates were not being used. Silverman continued by stating that she was irritated because council appropriated the funds for the gates and they are not being used. She suggested a policy be put in place that directs the gates be used for all snowfalls, regardless of the amount of snow and the use of the gates not be left to the whim of the operators. Silverman added, she would continue to return to council and complain until the gates are used consistently. Williams noted when the gates were added to the city's graders, modifications were needed to make them work. Kornelis explained the gates had been used for each snowfall, except the last one. They work very well for snowfall up to about five inches, however, after that, the snow goes over the gate. The last snow was wet and when the gates were dropped, it stopped the graders. One operator hit his head on the windshield • and broke the windshield due to the grader stopping so abruptly. • RSNAI CITY COUNCIL NESTING MINUTSS MARCH 61 1996 PAGE 4 Kornelis added, he had discussed the matter with Bunnell and found Soldotna has had their share of problems with the gates as well. Williams noted Kenai has 61 miles of roads, plus ten miles of roads at the airport to plow during snowfalls. Soldotna has about half that amount of roads. Councilman Moore stated he understood not all the operators used the gates. Kornelis stated they started out using the gates, but the snow got heavier during the day. The use of the gates depends on how much snow there is, the size of equipment, and the time of day the area is plowed. During the last snow, the snow got heavier (more wet) during the day, because of the warm temperature. Moore stated he believed it was obvious the snow removal policy was not working. If it was, there wouldn't have been complaints from citizens. • Kornelis stated during the snowfall, there were cars stuck in roadways, etc. The operators try to get the snow out of the roadways as fast as possible, using the gates. There were vehicles stuck in the roadway in the area of Councilman Moore's house. Smalley stated he spoke with some of the operators and was told it depends on the time of day when the snow is plowed, as well as the depth of the snow. However, he added it was hard to imagine graders being stuck. In his neighborhood, the snow was graded quickly and it was done well, however he believed there was room for improvement. It was the first snow problem of the winter and some of the driveways were bermed. Smalley added, he believed the problem would be remedied. Councilman Bannock stated he spoke with other citizens and was disappointed to hear the gates were not used. He added, he didn't believe the graders could be stuck either. Bannock added, he believed the city should ask itself, is it doing the best job it can do. He would like to think every option for snow removal had been exhausted. If more time is needed to do a better job, it should be taken. The job needs to be done right. Jim Williamson - Stated he spoke with operators who told him momentum is needed to be kept up to move the snow. He suggested the city's operators speak with other operators using the equipment for more information. Williamson added, he spoke with the manufacturer and was told that a lot of time, the operators KENAI CITY COUNCIL MEETING MARCH 6, 1996 MINUTES PAGE 5 donut like the damage them so gates and don't use them city operators have instot be used. Williamson hoping to rectors. suggested the Councilman Moore stated he had a b shoveled out. Kornelis stated there berm that couldnot end of town. He added ere was more snow in the e whatPartof town ,� problems in removal of snow depends north plowed• you re in amount of snow ti on Administration or p ou Councilman Moore stated he ' and the time of driveways have to be betmWorks to developwould like Gates are not needed for fiv let the citzens know if the e inches of snow, i t first, Kornelis explained the technique used. He added, council needeto Plowing when the , realize that how hf gates are operator trainincan t push the an of T g. his is not a s a point • problem of Councilman Moore asked if some of some did not. Kornelis answered when graders used the all used the , they •n they be gates and stopped using apes. Later, } couldn t began plowing, they council to considerates. Kornelis added push the snow and (1) more move � there were options for equipment to follow the graders o y' and (2) additional driveways• remove the snow from Williams stated the whole policy improvements could be made. Heshould be reviewed.to added, he was confidentste if good shapee he city could get through the winter in B-3• Bill Kluge New Animal Shelter. Ax'chitect Bill Kluge was requested to speak to council in regard design where costs could be cut, out about $90and find like to cut famsnpotedle areas of the ,000 of costWili. • council would Kluge explained the original bud of 4550p 039j which included a five reflected a construe contingency and allowance for a sixpercent construction Lion cost the original estimate month inflation. without sacrificing t' looking for ways co reviewed Of the building, maintenance design an the cost, could be removed to ugeerrted there Were d square footage money: three areas wh ich • KENAI CITY COUNCIL MEETING MINUTES MARCH 61 1996 PAGE 6 1. Approximately $9,500 could be saved in the demolition of the existing building. That cost was included in the estimate, however the Fire Department could destroy the building in a training exercise and city equipment could be used to clean up the remains. 2. Approximately $1,200 could be saved by not placing the art work on the front of the building. 3. Approximately $5,200 could be saved by not placing the canopy on the public corner of the building. Kluge added, the building was designed to be simple in nature. Most of the expense could be attributed to the durability of the materials to be used in the project. Kluge reviewed the design and discussed some of the specialties in the design, i.e. multiple drainage systems, two ventilation systems, grinder and sump Pump, etc. • Kluge explained the building was to be built of concrete block. � g The block would be exposed on the inside of the building and covered with an epoxy paint. This is because of the inherent abuse the inside of the building would need to take, i.e. corrosive waste, cleaning materials, etc. Insulation of the building would be on the exterior of the block. These items all add to the cost of the building, but are essential to the design and use. Kluge added, without reducing the size of the building, he did not know of any other areas where cost could be cut. The building is not oversized for the use it will receive now and in the future. The design allows for an addition to the building as well. Kluge explained the estimate was prepared in 1993. Inflation and upgrade costs were applied and brought the cost to $590,093, However, this amount may not be realistic until the drawings are updated and a new estimate completed. Williams asked how long it would take to have bid -ready plans completed. Kluge answered, two months. Williams suggested council direct that, after the plans are completed, they should go straight to bidding instead of going back to engineering because bids usually come in lower than what is expected. Kluge referred to the site plan he placed on the wall for council review. Kluge suggested the paving and curbing of the parking lot could be excluded which could save approximately $20,000. KENAI CITY COUNCIL MEETING MINUTES MARCH 61 1996 PAGE 7 Williams suggested the paving, canopy and paving and curbing be included in the bid as additive alternates. Councilman Smalley asked if the garage overhead door could be excluded from the design. Kluge explained the overhead door and garage area added to the security of the building when bringing in dangerous animals, etc. Also, it would be essential for cleaning equipment, the truck, etc. in the winter. Smalley suggested taking out the garage and moving the grinder, etc. over Smalley added, he did not want to go over $500,000 for the cost of the building. Councilwoman Swarner asked what type of heat would be used. Kluge answered radiant and slab heat to help keep the floor dry. Swarner asked if there was much difference in cost between radiant and regular heat. Kluge answered slab and baseboard heat are the most efficient. The cost of the slab heat was only $5,000. •Williams reported the city manager had suggested asking for three different ideas on how to build it at varying prices, not exceeding $500,000 and bringing the information back to council for review. Williams added, another alternative would be for him to talk with the Borough and request funding from them to help finance the cost as many of the animals handled by the Shelter are from outside the city. Bill Godek, Chief Animal Control Officer - Godek stated his- concerns/opinions with lowering costs: (1) The garage is needed for security when they have to handle animals that are extremely dangerous to the community. Having the garage and closing the door will make it much easier to handle dangerous animals. (2) Having a gravel driveway would be hard on the epoxy finish to the concrete flooring. The amount of gravel walked in, etc. will limit the life of the floor and require more maintenance to keep it clean. (3) Eliminating the canopy - not a problem. (4) Ventilation is very important as it will lower the transmission of airborne diseases. (5) Suggested the elimination of one of the dog runs in the quarantine area, but not the quarantine area itself. (6) The euthanasia area is needed very badly. (7) The office/reception area could be made smaller, however, it is often used for rabies clinics and groups of students, etc. who tour the facility. • KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 8 Godek added, the new shelter design is expensive, however it is very basic. The new shelter should be useable until 2050. As the population grows in the city and surrounding community, more animals are brought to the shelter. They handled 1,200 animals so far this year. Bannock suggested having a pre -bid conference to talk with contractors about materials, substitute materials, etc. He was also concerned about the cost of the facility. Williams stated he understood the concerns, however it would be an institutional facility and should last 50 years. Williams also stated he thought the Borough should bear some of the responsibility as there are many animals that are brought to the city's shelter from outside the city. Williams stated he thought the cost of the building should not be a concern as it is for the use and benefit to the population for many years. He suggested proceeding with the bid process. is Councilman Measles suggested the plans be developed and read to go out to bid and usepossibledletions (paving, canopy, art work, etc.) as additive alternates. Williams stated council's directive to be to get the plans bid -ready and out on the street for a bid. Kornelis noted an ordinance was introduced on this agenda for the plans and design. Williams noted he would meet with Borough Assemblymembers by the -next council meeting in regard to Sharing the cost of.the facility. Mayor Williams noted City Manager Manninen was leaving the meeting to catch a flight to Washington, D.C. for a conference. Williams asked if council had any questions to ask Manninen prior to his departure. There were no questions. e DRUM TAXNX= 8=00 P.M. BACK TO ORDER: $ s 16 P O N'D 0-1. Ordinance No. 1675-96 - Amending Kenai Municipal Code, Personnel Regulations, Sections 23.25.070, 23.30.030, 23.30.1101 23.40.060, and 23.40.150. • • • KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 9 Mayor Williams noted the date of second ready date and effective ordinance (March 6, February 21, MOTION$ passage, introduction date, date needed to be changed on the March 61 April 6 respectively). Councilman Measles MOVED for adoption of Ordinance No. 1675-96 and Councilwoman Swarner SECONDED the motion. There were no public comments. MOTION TO AMEND$ Councilman Smalley MOVED to amend the ordinance on Page 4 or 4, changing the date in "Passed by the council...." line to the "sixth day of March," the first reading to February 21, 1996; the second reading to March 61 1996; and the effective date to April 6, 1996. Councilwoman Swarner BECONDED the motion. Thermo were no objections. 80 ORDERED, Councilman Smalley referred to the last line (added) of 23.25.070 entitled, Acting Positions, "Such acting appointments shall be in writing and the employee must significantly perform the duties of the position." Smalley questioned the addition of the word "significantly" and asked to what degree significantly would be. Smalley suggested a problem could develop if the person moving up is paid for doing another person's job but the person moving into the position left is not paid more. Councilman Measles stated that the pay would be for any employee moving into a different position while another is away for five days or more, however, he wouldn't want to get the city into a position that everyone in a department would keep moving up. Finance Director Sweeney stated he suggested placing the sentence in the paragraph because if there was no rule, it could be abused. His feeling was that if a person was to get paid for doing other duties for another person, there should be assurance the work would get done and it should be put in writing. The person doing the work for the other should also be responsible if the work is done incorrectly as well. Williams agreed the change in pay should be in writing. Clerk Freas advised council that when an acting position goes into effect, it has always been in writing as a Personnel Transaction Form always has to be completed in order to inform • RENAI CITY COUNCIL M8E'PING MINUTES MARCH 6v 1996 PAGE 10 the Finance Department that the person to take the "acting" position should be paid at a different rate. MOTION TO AMEND: Councilman Smalley MOVED to strike "significantly" from the last sentence in KMC 23.25.070 of the ordinance and Councilman Bannock SECONDED the motion. There were no objections. SO ORD=WD. VOTE ON AMENDED MOTION! Swarner: Yes Moore: Yes Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes Bookey: Absent MOTION PASSED UNANIM008LY. 40 C-2, Ordinance No. 1676-96 - Increasing Estimated Revenues and Appropriations by $70,000 in the General Fund for Legal Expenses Related to Inlet Woods Special Assessments. MOTION: Councilman Smalley MOVED for adoption of Ordinance No. 1676-96 and Councilwoman Swarner SECONDED the motion. There were no public convents. Councilman Moore asked if it was a coincidence or if transfers for legal expenses are always set at $70,000. Attorney Graves answered there was no particular reason. It was an arbitrary amount which was used in the past for similar transfers. 02-a. Substitute ordinance No. 1676-96, MOTION TO SOBSTITt TZ I Councilman Smalley MOVED to substitute Ordinance No. 1676-96 with the substitute ordinance identified as C-2a. Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. It was noted the difference in the ordinance was the date of passage and from where the money was to be transferred. • KENAI CITY COUNCIL MEETING MINUTES MARCH 61 1996 PAGE 11 VOTES Swarner: Yes Moore: Yes Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes Bookey: Absent LOTION NABBED UNANIl1O0BLY. C-3. Ordinance No. 1677-96 - Increasing Estimated Revenues and Appropriations in a New Capital Project Fund • Entitled "Water System Improvement Project-FY96" and in a New Capital Project Fund Entitled "Water System Improvement Telemetry Project-FY96." MOTION$ Councilman Measles MOVED to adopt ordinance No. 1677-96 and Councilman Smalley SECONDED the motion. There were no public comments. Public Works Director Kornelis explained the ordinance was combining funds from the Legislature, ADEC and the Governor's Matching Grant. This was a rough estimate, and there was a possibility the amounts would have to be put in two funds later to balance. VOTES Swarner-: Yes Moore: Yes Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes Bookey: Absent 'LOTION NABBED UNANIMOUSLY. C-4., Resolution No. 96-18 - In Support of the Alaska Childrenfs Trust. C-6a. Remove from Table. LOTION $ Councilman Smalley MOVED to remove Resolution No. 96-18 from the table. Councilman Moore BECONDED the motion. • • 0 KENAI CITY COUNCIL MEETING MINUTES MARCH 61 1996 PAGE 12 0-4b. Consideration of Resolution. Clerk Freas referred to the memorandum included in the packet in regard to her discussion with Tom Ackerly, staff member of Representative Navarre•s office. Freas stated she had also received a telephone call from Bruce Scandling, Special Assistant in the Governor's office. Scandling told her they were still trying to work out from where the Trust Fund would be funded. As soon as they determine internally how it will be funded, they will forward the information on. Additionally, Scandling stated they would understand if council would want to postpone action on the resolution until the funding determination is made. Councilman Smalley suggested adding a whereas to the resolution to urge the Governor and Legislature not to use funding that would reduce municipal assistance and revenue sharing. Councilwoman Swarner stated she would rather postpone action. Councilman Bannock stated he would like the resolution taken from the table and voted down. Mayor Williams stated he thought council should take action. 11IT$DRAWAL OP MOTION: Councilman Smalley requested to withdraw his motion and Councilman Moore (the second to the motion to remove from table) had no objection. Mayor Williams directed the resolution remain on the table until more information in regard to the funding of the Trust. C-S. 1996/97 Liquor License Renewal Application - Alaskalanes, Inc. - Recreational Site. Approved by consent agenda. 6 C-6. 1996/97 Liquor License Renewal Application - Pizza Hut #9 - Restaurant/Eating Place. Approved by consent agenda. • KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 13 XV= DDi, G',OI�M„�I88toN/cMTTER REPORTS • 0 D-1. Council on Aging. Councilwoman Swarner reported the Council on Aging met with the Senior Connection and discussed fund raising activities.. Finance Director Sweeney and Mayor Williams also attended and discussed the groups' investment of funds. No legal advice was given. D-Z. Airport Commission Councilman Measles reported the Commission would meet on March 14 1996. D-3. Harbor Commission Public Works Director Kornelis reported the next meeting of the Commission would be held on March 11, 1996. D-40 Library Commission Councilman Moore reported the Commission net March 5, 1996. They discussed information received that there could be potential liability to the city when a patron uses the Internet made available at the library. Moore added, the Commission heard a report from the Friends of the Library as well as the Addition Committee. --The Addition - Committee Chairperson noted he received a report which discussed library expansions and planning stages involved in expansion planning. The Committee will be reviewing and discussing the report. Also reported, the Library will be open on Sundays from 1:00 - 4:00 p.m. in April. During the Sunday openings, the library will be staffed by volunteers. D-S. Parks i Recreation commission Councilman Smalley reported a special meeting was held on February 26 to discuss the PY96/97 budget. The minutes of that meeting were included in the packet. During the discussion of the budget, it was suggested that large construction costs for restrooms, etc. not be placed in the Parks & Recreation budget, COUNCIL MEETING MINTE3 XENAI CITY MARCH 6r 1996 pAGE 14 repair the main' nanhe and fund. Only t appropriate should be included in but in a more P is built after the facility 78-96 ion the consent a budget- 16 Recreation reported ordinanCet their neXt meentnto be Smalley oc ee bsf ore council at court equiPme f or CouncilmWould c basketball arks• agenda ground of playground and Municipal p at the purcY►a the Beaver Creek and Internet about placinMcGillivray Placed at noted the discussion Director t ion sug hart c ity WE Williams no parka & Recrea Williams Center* been connected• including °t Rscreatit had n regard to stated i iven in should becitY►s home Pagee dir ar ments on the dio eP Commission meeting were pianpiaQ ` ZOAi=►Q the lastreplatting of D'6 • the minutes Of roved a Perm for a reported fission approved Smalley t. The Commd a home occupation P rm Councilman the anc Subdiviso era havethe Enhanced included in Heron Also commission in gard to on this lots in t changes ublic hearing business• graphic arts street napro� The P grap sated eat• reviewing requested Addressing March 27 • 9-•1-1 ji P ng ably be held on roposed iteYa wi fission discussed The Zone Would CO Christian. Christia i• be kept on lots and also reported the aide Smalleysated by ma se ona the west of zone raga a of natural a at houses residentialra 8et PerCentaq 000 acres would be that the raga r°ximtae su9g Z et the requirements a °well - include aPP est$d would problems with wouldn't me subdivisions Xenai• the area also impact new already built and it Would of the Comprehensive oBed zone updating business from Prop continued P mechanical included a ossible ated. Other business en forCe150nt is being investigated. Plan and code garage Whichparked across a private home 9 reported there are trailers S ruce and or buildings at P Cou Swaths white apartment the Street fromthe next the be attending Bannock Fourth* il he would not but that Councilman ,,.ley informed cConmcmissiOn meeting � Sma & Zoning planning attend tend for him • • RENAI CITY COUNCIL MARCH 61 1996 PAGE 15 MEETING MINUTES D-7. Miscellaneous Commissions and Committees D7-a. Beautification Committee Councilwoman Swarner reported the Beautification Committee was scheduled to meet next week, March 12. D7-b. Historic District Board Councilman Bannock reported that during the last Board meeting, the sign project for the Village of Shkituk' was discussed due to the receipt of a letter stating funding for the sign would not be forthcoming from the Department of Natural Resources. In discussing the matter, they found that there was uncertainty of where all the planned development, i.e. sign, senior condominiums, etc. would be placed. Mayor Williams stated he suggested a master plan be developed for • the area in order that everyone would be sure of where all the development was to be. He also requested that development of that area be put on hold. Councilman Bannock also reported that he requested the Board complete their mission statement. The Board has also been reviewing the portion of the sign code which affects the Historic District. Bannock suggested they forward their suggestions on to the Planning & Zoning commission for consideration. 0-70. Challenger steering Committee Mayor Williams reported the Committee was developing a blueprint of the building to house the Challenger Center. At this time, the design was much different than any of the other centers. The plan and project was presented to the Kenai Peninsula Board of Education and they accepted it and were very enthused. Also, Superintendent of Schools Bromenschenkel joined he and Kathy Scott, and Pat Ladner (Alaska Aerospace) in a teleconference call with the main Challenger office in Virginia. They discussed the project, design for the building, and the proposed mechanics of linking Kenai to all parts of the world through audio/video technology. Williams also reported there was a possibility of developing a business in Kenai to build Challenger program modules which would be sent to remote areas throughout the United States. He . KENAI CITY COONCIL MARCH 6, 1996 PAGE 16 MEETING MINUTES foresees the receipt of a grant to start a manufacturing plant to build the modules - and market them. The idea was met with a lot of enthusiasm from the Virginia office. Williams also reported that Alaska Aerospace has stated the City of Kenai is their first choice for placement of a Center in Alaska and they will make that recommendation to the Challenger Center in Virginia. Williams noted that he wanted council to understand there will be monies involved, i.e. up front funding to start the project. Other funding will also be sought through the Legislature, Alaska Science & Technology, NASA vendors and corporate sponsors. They have already had indications from AT&T that they would design the electronic classrooms. Williams reported the city received the $51000 from Alaska Aerospace to help with the financing of the feasibility study. Williams added they will be requesting a matching grant of $5,000 from AIDEA and asking council to develop a continuing contract with Kathy Scott for the continuation of the application process. The blueprint of the building and the feasibility study will be presented to council at the April 3 meeting. D7-4. Kenai Visitors i Convention Bureau Board No report. 8-10 Regular Nesting of February 21, 1996. Approved by consent agenda. None. 0 None. KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 17 H-1. Bills to be Paid, Bills to be Ratified MOTION$ Councilman Smalley MOVED to pay the bills and Councilwoman Swarner SECONDED the motion. There were no objections. 80 ORDERED. H-2., Purchase Orders Exceeding $2,500 NOTION: Councilman Smalley MOVED for approval of the purchase orders exceeding $2,500 and Councilwoman Swarner SECONDED the motion. There were no objections. 80 ORDERED. 8-3. Ordinance No. 1678-96 - Increasing Estimated Revenues and Appropriations by $21,000 in the General Fund for the Purchase of Playground and Basketball Court Equipment. Introduced by consent agenda. 8-4. Ordinance No. 1679-96 - Increasing Estimated Revenues and Appropriations by $2,700 in the General Fund for Library Books. Introduced by consent agenda. N-se Ordinance No. 1680-96 - Increa:-ing Estimated Revenues and Appropriations by $8,715 in the Water and Sewer Fund for the Spur Highway Water and Sewer Crossings. Introduced by consent agenda. E-6. Ordinance No. 1681-96 - Increasing Estimated Revenues and Appropriations by $28,185 in the General Fund for Acquiring Consulting Services for the Design of the Animal Shelter. Introduced by consent agenda. • • KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 18 8-7. Discussion - Scheduling of Budget Work Sessions. Mayor Williams referred to the draft schedule for budget work sessions and requested the March 27, 1996 session be held at the Kenai Senior Center. Council agreed and requested it begin at 7:00 p.m. Williams requested a lunch be available. Smalley noted the Planning & zoning Commission meeting will be held that same evening, but he would attend the budget session. The second budget session was changed from April 4 to Tuesday, April 2, 1996. It was determined that this session be held at the Senior Center at 7:00 p.m. as well. Librarian DeForest noted a Library Commission meeting was scheduled for that evening. Williams excused DeForest and Councilman Moore from attending the Commission meeting. The third work session was scheduled for April 10, 1996 at 7:00 p.m. This session will also be held at the Senior Center. Councilman Bannock referred to a memorandum from City Manager Manninen added to the council packet at the beginning of the meeting. The memorandum referred to scheduling a tour of city departments by council. Bannock stated he had discussed the possibility of a tour for himself (due to a suggestion he received from a department head) earlier with Manninen. Bannock stated he suggested the tour should be done on a consistent basis in order that information from departments car be shared with the whole council. A tour was planned for Wednesday, March 27, 1996 at 3:00 p.m. This will allow department beads to discuss matters with council. The tour is to begin at city hall. The City Manager was directed to organize an itinerary with department heads. N-6. Discussion - Master Plan of FAA/Daubenspeck and Senior Center Properties. Mayor Williams referred to the maps included in the packet and explained he requested a master plan be developed of the Daubenspeck and Senior Center properties as there were some discrepancies of what and where development was to take place on those properties. Reasons for developing the plan were cited by Williams as The Continuum Corporation's plan to submit a lease application for use of a portion of the Daubenspeck property for the condominiums; the possibility of the FAA dismantling the KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 19 antenna farm; the construction of the Assisted Living Complex; and concerns of contaminated materials buried in that area. Also, there was some confusion as to where the old Shkituk' Village was situated in regard to the placement of the Historic District Board sign. Williams added, he thought all development should come to a stop until a master plan was developed. Williams continued, after some research by the city, it was found that a clean-up may be required. A letter has already been sent Senator Stevens noting it could cost up to $500,000 to clean up the area. Williams requested council's concurrence for his request to have Administration stop development on the properties until a master plan is developed. Councilman Smalley concurred. He added, he had discussed the confusion in regard to Shkituk' with PZ Commissioner Bryson. Public Works Director Kornelis brought forward copies of old maps showing the village, etc. No formal action was taken. None. Mayor a. Student Leadership Form - Councilman Smalley reported this Forum was a wonderful program and has a lot of merit. Last year council set criteria for KCHS students to attend and the school modified the criteria and sent students that probably should not have gone. This year, he would be sure to get the information to the Social Studies Department and have them choose a student from a government class. Discussion followed regarding School District requirements for chaperons, etc. Smalley stated he would speak with school administration to determine what would need to be done. • KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 20 • Mayor Williams suggested for two or three days or Councilman Smalley stated administration and report questions, etc. and what City Manager council authorize sending one student two students and split the attendance. he would meet with school back to the city about chaperons the city's responsibilities would be. a. Manninen - Acting City Manager Sweeney reported Tom Manninen would be out of town from 3/6-12 in order to attend a conference in Washington, DC as well as meet with the Alaska delegation. h. Budget Meetings - Sweeney reported the city manager would be meeting separately with department heads to review the draft budget. These meetings will take place on March 13, 14, and 15. I-3. No report. I-4. Attorney City Clerk Clerk Freas referred to a letter received from the Kenai Alternative School requesting a donation for their graduation celebration. Freas explained council budgeted $100 for this purpose in the FY95/96 budget. NOTION: Councilman Smalley MOVED for the City of Kenai to donate $100 to the Kenai Alternative High School to help offset costs of their graduation celebration. Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were noaobjections. so ORDERED. I-S. Finance Director Finance Director Sweeney referred to his memorandum included in the packet, answering questions council had in regard to assessments owed, financing, and remaining debt. Councilman Moore asked why the city had 16 lots on which assessments were outstanding. Sweeney stated he did not know, but would research • • KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 1996 PAGE 21 the matter. Councilman Moore asked if there were back taxes and assessments involved and could the non-payment of the amounts be due to pending litigation. Sweeney stated did not know the history on the matter but would research it and prepare a response for the next council meeting. Councilman Bannock asked if the past due assessments, etc. would be included in the sale price. Sweeney answered yes and the assessments are a superior lien and would be paid at the time of the sale. Councilman Moore asked if the delinquent interest and penalties were still accruing. Mayor Williams answered yes, and added he thought council should review the matter immediately as there could be more private home development in the area if the lots were sold. Williams added, the city may need to review the city's ownership, marketing of the lots, and whether there is a clear title on them, as long as it would not affect the litigation surrounding the rest of the lots in Inlet Woods. Attorney Graves stated he believed the lots had been foreclosed upon and the city received tax titles for those lots. Because the title companies will not insure a tax title, the banks won't loan funds to build on the properties. Graves added, he would review the matter and report back to council. Graves was asked to investigate whether an indemnification clause could be added to allow clear title. Graves stated if the city could get insurable titles, the properties could be sold, but not at the price the city would prefer receiving. I-6. Public Works Director a. North Forest Drive - Director Kornelis reported he spoke with Representative Navarre in regard to council's request to find out if the funding was available for design of the road upgrade in this year's budget. Kornelis stated a subcommittee of the Department of Transportation would be meeting during the week and they are juggling funds around. Kornelis referred to a memorandum added to the agenda from Manninen in regard to the STIP report. The North Forest Drive upgrade and Mission Street improvements were included in the STIP report. In the report, those projects were moved up on the list from last year, and engineering is begin in 1996. KENAI CITY COUNCIL MEETING MINUTES • MARCH 61 1996 PAGE 22 Kornelis also reported there would be a DOT meeting to discuss the STIP list on March 18. b. Mission street tmprovex*nts - Kornelis reported there would be a meeting with Church land committee representatives, Cherrier, and city representatives to develop right-of-way drawings. 1-7. Airport Manager Airport Manager Ernst reported the border mural ipainted above the airline ticket counters) had been completed. J-1. Citizens a. Emily DeForest - Reported she would be on vacation at the time of the first budget meeting and requested the Library budget be discussed during the second budget work session. There • were no objections from council. b. Patricia Porter - Reported she too would be on vacation at the time of the first budget meeting and requested the Senior Center and Vintage Pointe budgets be discussed during the second budget meeting. There were no objections from council. c. Bob Peters - Stated."Save Mission Avenue" were words to live by. J-2, Council Bookey - No report (absent). Ovarner - Stated her concern that snow was accumulating around the doors at entrances of the Airport and Library. Airport Manager Ernst reported the snow, blown in by the wind, had been removed. Swarner also reported she would not be at the next council meeting. Moore - No report. Measles - No report. • KENAI CITY COUNCIL MBETING MINUTES MARCH 61 1996 PAGE 23 Bannock - No report. Smalley - Reported he would be absent from the March 20 council meeting as he would be in Juneau. Williams - Reported he requested Attorney Graves to investigate how the city could protect itself from the onslaught of dipnetting during the summer. council will need to decide what it wants to do in regard to protection of the bluff and beach access. The meeting adjourned at approximately 10:20 p.m. Minutes transcribed and submitted bv: ppptIpyEp BY COUNC& Da'17E_. 1 CI.EI:K 0