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HomeMy WebLinkAbout1996-03-20 Council MinutesAGENDA iRSNAI CITY COUNCIL - REGULAR MEETING MARCH 20* 1996 7100 B.N. KENAI CITY COUNCIL CNNWERS _ • • �' _�_ 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 8. U B C o (10 Minutes) 1. Assemblymembers Betty Glick and Tint Navarre - Kenai River Protection ordinance Update. • C. PUBLIC HEARINGS 1. Ordinance No. 1678-96 - Increasing Estimated Revenues and Appropriations by $21,000 in the General Fund for the Purchase of Playground and Basketball Court Equipment. 2. Ordinance No. 1679-96 - Increasing Estimated Revenues and Appropriations by $2,700 in the General_ Fund for Library Books. 3. Ordinance No. 1680-96 - Increasing Estimated Revenues and Appropriations by $8,715 in the Water and Sewer Fund for the Spur Highway Water and Sewer Crossings. a. Consideration of Ordinance No. 1680-96. b. Consideration of State of Alaska, DOT Change Order No. 9/$8,715. 4. Ordinance No. 1691-96 and Appropriations by Acquiring Consulting Animal Shelter. • - Increasing Estimated Revenues $28,185 in the General Fund for Services for the Design of the -1- D. • 5. Resolution No. 96-23 -- Awarding a Contract for the Architect/Engineering Design on the Project Entitled, Kenai Animal Shelter, to Kluge and Associates for the Lump Sum of $28,185.00. 6. 1996/97 Liquor License Renewal - Casino Bar/Beverage Dispensary. 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission S. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board 1. *Regular Meeting of March 6, 1996. AV-61 08 1. Bills to be -Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1682-96 - Increasing Estimated Revenues and Appropriations by $6,026 in the General Fund for Repairs to the Senior Citizen Center Station Wagon. 4. *Ordinance No. 1683-96 - Increasing Estimated Revenues and Appropriations by $12,000 in the Water and Sewer Fund for a Mixing Zone Study. 5. approval - Assignment of Lease - Lot 4, Block 18 FBO Subdivision from Dan O. Pitts and Dean Eichholz to Kenai Airport Fuel Service, Inc. and Dean Eichholz and Reean D. Pitts Individually. -2- O • • 6. Discussion - Architect Invoice/Alaska Challenger Learning Center - $1,200.00 7. Discussion - Comprehensive Plan Update. S. Disoussion - Snow Removal/KCHS Track, 9. Discussion - Alaska Science & Technology Foundation Grant/Sluff Erosion. 10. Discussion - Kenai Elks Lodge 02425/Use of Recreation Center. 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager i. Dr6ausa1 1. Citizens (five minutes) 2. Council RO -3- 01 • KENAI CITY COUNCIL - REGULAR MEETING NARCB 20, 1996 7:OO P.x, ENAI CITY COUNCIL CNAMBERB MAYOR JORN J. WXLLIAMB, PRBBIDING Mayor Williams called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. .l0 Mayor Williams led those assembled in the Pledge of Allegiance. A-2. Roll was taken by the City Clerk. Measles, Bannock and Williams. Absent were Swarner and Smalley. A-s. Present were: Bookey, Moore, Mayor Williams requested the following changes to the agenda: ADD TO: I-1, Mayoras Report - 3/18/96 FAA letter regarding FAA Antenna Farm - release of property. ADD TOS I-2, City Maaagerfs Report - TM memorandum regarding FAA Antenna Farm Project, I-2, City Manager"s Report - Draft script for government off a also use (proposed'by AML)--'State- budget, municipal assistance, revenue sharing. I-2, City Maaag*r#s Report - Retirement notice of Assistant Fire Chief Don Morgan, NOTIONS Councilman Measles MOVED for approval of the amended agenda. There were no objections. BO ORDERED. A-60 Mayor Williams announced he had no changes to the consent agenda. MOTIONS Councilman Measles MOVED for approval of the consent agenda as presented. There were no objections. s0 ORDERED. KENAI CITY COUNCIL MEETING MINUTES MARCH 20, 1996 PAGE 2 3-1. Assemblymembers Betty Glick and Tim Navarre - Kenai River Protection Ordinance Update. Assemblywoman Glick gave an update of the work the Assembly and River Working Group has done in regard to the Kenai River Protection Ordinance. Glick stated, compared to last year's overlay ordinance process, the new ordinance process had been more positive and the group had come to a consensus in regard to matters of the ordinance. This time, only one draft of the ordinance was discussed at a time. This year, the Borough Attorney and Planning Director worked on the ordinance, along with the working group and Assembly. Last year, they had not been consulted until the end of the process. Last year's overlay ordinance (which was not passed) was all - encompassing of the river and included the cities from the . beginning. This was a problem for the City of Kenai. This time, the cities will have the option to opt out of the ordinance by not adopting it. The City has stated its concern in regard to prior uses, misdemeanors and variances in the ordinance and the Assembly and working group tried to address those issues. Last year's draft didn't address the flood plain issue. It was on the books, but administration had not updated it. Since last fall's flood, they have worked with FEMA in updating it which was added to the -river - ordinance. An acceptable determination has not been made in regard to the prior existing uses. Glick reported she asked Attorney Graves for help in developing an amendment, which he has done. Some concerns voiced were why the canneries should receive special treatment. Councilman Bannock asked what the logic was in excluding the lower five miles of the river in Kenai and why not exclude all of the river inside the city of Kenai. It would make the division easier. Glick stated that was included in last year's ordinance. Since then, Fish & Game have done an assessment in regard to fry in the lower portion of the river. She wants to grandfather the canneries in. �J KENAI CITY COUNCIL MEETING MINUTES • MARCH 20, 1996 PAGE 3 Bannock stated he believed the processors should be out of the ordinance, but would be more comfortable beginning the exemption at the city limit line to the mouth. This would not be showing favoritism to the canneries. Assemblyman Navarre reported the Planning Commission would be holding a work session on March 25 and the Assembly would be holding a special meeting on March 27. He hoped to have an updated ordinance forwarded to Clerk Freas to include in the council's April 3 packet for review. He also hoped council would take a position on the ordinance, offering changes if necessary. There would still be time for him to offer another amendment before the ordinance has its final review and action by the Assembly. Mayor Williams requested the Kenai kiver Ordinance be placed on the Aprii 3 meeting agenda. Councilman Moore asked if Glick or • city's concerns. Navarre answered of the ordinance was its strength. could be offered as amendments and The purpose of the ordinance is to the river. Navarre would support the he thought the city's support He hoped concerns of the city compromises could be made. create a watershed and protect Glick added she believed the ordinance would be killed if the city was not included. she emphasized they were only talking about the lower end of the river. In the end, it would be up to the city to adopt the Borough's ordinance or not. Glick also reported the Assembly unanimously passed a resolution in support of Kenai's efforts to place a Challenger Center in Kenai. C-10 Ordinance No. 1678-96 - Increasing Ebtimated Revenues and Appropriations by $21,000 in the General Fund for the Purchase of Playground and Basketball Court Equipment. MOTION: Councilman Bookey MOVED for adoption of Ordinance No. 1678-96 and Councilman Bannock SECONDED the motion. • KBNAI CITY COUNCIL MSSTING MINUTES MARCH 20, 1996 PAGE 4 0 U There were no public or council comments. VOTES Moore: Yes Measles: Yes Bannock: Yes Smalley: Absent Williams: Yes Bookey: Yes Swarner: Absent NOTION PASSED MWIN008LY. C-a. Ordinanoo No. 1679-96 - Increasing Estimated Revenues and Appropriations by $2,700 in the General Fund for Library Books. NOTIONt Councilman Measles MOVED for adoption of Ordinance No. 1679-96 and Councilman Bookey SECONDED the motion. There were no public or council comments. VOTE: Moore: Yes Smalley: Absent Swarner: Absent Measles: Yes Williams: Yes Bannock: Yes Bookey: Yes NOTION PASSED ONANINOUSLY. C-3. Ordinance No. 1680.96 - Increasing Estimated Revenues and Appropriations by $8,715 in the Water and Sewer Fund for the Spur Highway Water and Sewer Crossings. C-3a. Consideration of ordinance No. 1680-96. 1 NOTION: Councilman Bookey MOVED for adoption of Ordinance No. 1680-96 and Councilman Moore SECONDED the motion. There were no public comments. Councilman Bookey asked if this was the only change to be charged to the City of Kenai. Public Works Director Kornelis answered yes. Mayor Williams explained the City of Kenai requested the water and sewer crossings be accomplished during the construction.of the road widening instead of having it done in the future. • KENAI CITY COUNCIL MEETING MINUTES MARCH 20, 1996 PAGE 5 VOTES Moore: Yes Measles: Yes Bannock: Yes Smalley: Absent Williams: Yes Bookey: Yes Swarner: Absent MOTION PASSED UNANIMOUSLY. C-3b. Consideration of State of Alaska, DOT Change Order No. 9/$8,715. MOTIONS Councilman Bookey MOVED to approve State of Alaska, Department of Transportation Change Order No. 9 in the amount of $8,715. Councilman Measles SECONDED the motion. There were no objections. so ORDERED. C-4. Ordinance No. 1681-96 - Increasing Estimated Revenues and Appropriations by $28,185 in the General Fund for Acquiring Consulting Services for the Design of the Animal Shelter. MOTIONS Councilman Moore MOVED for adoption of Ordinance No. 1681-96 and Councilman Measles SECONDED the motion. Assemblyman Navarre reported that he, Assemblywoman Glick and Assemblyman Brown met with Mayor Williams and other city... representatives to discuss the proposed new animal shelter construction in Kenai. He explained that he had suggested a matching grant fund be created at the Borough tc aid Peninsula municipalities (Homer, Soldotna, Seward and Kenai) in constructing, operating and/or maintaining their municipal animal shelters. The funding would be a one-time grant of $300,000 to each municipality. For a construction need, the funding could be a lump sum. For operation and/or maintenance, it could be drawn on yearly for a suggested five years. Those details have not been determined at this point. The Borough Attorney has determined the Borough has animal powers, however the Borough is not wanting to take on the responsibility. Through the Borough's involvement in this grant process, aid would go to municipalities for handling stray animals from within the Borough, which they have been doing at no cost to the Borough for a long time. • • KENAI CITY COUNCIL MEETING MINUTES MARCH 20, 1996 PAGE 6 Navarre reported he had discussed his the other Peninsula municipalities, alongpwith some ofosal with ethemayors of assembly members and the Borough Mayor. Those he had talked with, had been accepting of the concept. with all the mayors, etc. in the near future to determine He suggested a meeting of responsibility for each municipality. Navarre added, he was hoping to have final determination of the allocation of moni s within 60 days. es Mayor Williams added, the Kenai Public Works Department was drafting an operational plan to present to the other city mayors. Peter Klauder - Informed council he was a certified architect had recently opened his own business in Kenai, who negotiating to joint venture with Karluk Design in Anchorage who would provide him with insurance to allow him to design public projects. Klauder added, he would like to be considered for City of Kenai projects. Williams thanked Klauder for his resume information and added the city had been working with an architect for some time on this particular project, but assured him would be informed of other city projects for which he may y be C-5. Resolution No. 96-23 - Awarding a Contract for the Architect/Engineering Design on the Project Entitled, Kenai Animal Shelter, to Kluge and Associates for the Lump Sum of $28,185.00. MOTIONt Councilman Bookey X0VZD for approval of Resolution No. 96 -23 Councilman Measles BECOND$D the motion. and There were no public comments. Councilman Bannock asked what time line would be for the design to be completed. Public the Director Kornelis answered Kluge indicated to him the design Works hould be done within two months. sign work done also. Bannock stated his concerns insregardestimto would tbe the project and encouraged Kornelis and Kluge, as Wellhasccit of employees to do what could be done to lower the cost. Kornely assured him that lots of city staff members had already reviewed is the design plans, i.e. building inspector, engineer, fire marshall, etc. Councilman Bookey asked if the council would be influenced a cost of the building if fundingwasroms to Williams stated, in his discusions with iBorou h representatives, 9 p sentatives, • SENAI CITY MARCH 20, PAGE 7 COUNCIL MEETING MINUTES 1996 it was suggested the City of Kenai design could be a prototype for other municipal facilities. Williams added, the $300,000 amount was picked as a 50/50 matching grant. If the cost of the building is lower, the grant amount received would be diminished. Kornelis added, the project will be bid with additive alternates which will help in determining the most efficient method of construction. Councilman Moore stated he would not want the city to lose its motivation to keep the cost down. VOTR: Moore: Yes Measles: Yes Bannock: Yes Smalley: Absent Williams: Yes Bookey: Yes Swarner: Absent NOTION PA882D UNANINOURLY, C-6. 1996/97 Liquor License ROAeWal - Casino Bar/Beverage Dispensary. Clerk Freas reported the licensee was not current with obligations to the Borough and requested•a motion from council to approve the renewal contingent upon the licensee becoming current with the Borough by April 22, 1996. MOTION: Councilman Bannock MOVED to approve the license renewal contingent upon the licensee becoming current with the Borough by April 22, 1996. Councilman Measles 88CONDRD the motion. There were no objections. s0 ORDERED. D-le Council oa Aging Mayor Williams reported three different investment company representatives discussed investment concerns with the seniors during a recent seminar. D-2* Airport Commission Mayor Williams reported he attended the meeting for Councilman • Measles. A presentation regarding the update of the Master Plan was given by the consultant. There was a large audience. A copy • U • KENAI CITY COUNCIL MEETING MINUTES MARCH 20, 1996 PAGE 8 of the review was passed on to council for their information. A change will be made in the counting of float plane users. The Plan will also include predictions and recommendations for future years. The consultant requested comments from council be passed on to Airport Manager Ernst. 0-8. Harbor commission Public Works Director Kornelis reported the minutes of the last meeting were included in the packet. At the Commission's recommendation, signs will be placed at the dock regarding use of the dock, i.e. commercial fishing boatsf precedence over sport fishing/dipnet boats. Kornelis also reported the Commission discussed beach access and their concerns for that area during the dip net fishing season this summer. Mayor Williams reported many people from the community have voiced their concerns about the congestion expected at the beach. Williams suggested council may want to take some measures to control the activity. D-4. Library Commission Councilman Moore reported the next meeting was scheduled for April 2, 1995. D-s. Parks i Recreation Commission Councilman -Bannock reported the minutes of the last meeting were included.in the packet. The Commission reviewed their goals, objectives and budget priorities. Bannock added, Michele Fahnholz, the student representative to the Commission, was the Vocational Student of the Month at KCHS. Parks & Recreation Director McGillivray reported the greenhouse was in operation and flowers are growing in it. Use of the greenhouse will be a learning experience this year. D-6. Planning & zoning commission Councilman Bannock reported he attended the meeting for Councilman Smalley. The minutes from the meeting were included in the packet. The Comprehensive Plan Update was approved by the Commission, as well as a conditional use permit for an encroachment. This particular permit was revisited as it was denied a few meetings ago. After the owner had a new as -built prepared, it was found that there was no encroachment. • RENAI CITY COUNCIL MEETING MINUTES MARCH 20, 1996 PAGE 9 0 • Bannock added, Commissioner Werner-Quade also gave an in-depth report of her recent attendance to the American Planning Association meeting in Anchorage. D-7. Miscellaneous Commissions and Committees D-7a, Beautification Committee - McGillivray reported no quorum available at the last meeting. D-7b. Historic District Board - No report. D-7c. challenger steering Committee - Mayor Williams reported a meeting was scheduled for 4:30 p.m., March 21 at the Salamatof Native Association conference room. The Committee will be making a final review of the feasibility study which will be presented to council at their April 3 meeting. D-74. Kenai visitors i Convention Bureau Board - Councilman Bookey reported the Board had no quorum at their last meeting. BREAK TAKEN$ 7159 B.M. BACK TO ORDER$ 8$09 B.M. E-1. Regular Meeting of March 6, 1996. Approved by consent agenda. None. None. B-1. Bills to be paid, Bills to be Ratified • • KENAI CITY MARCH 20, PAGE 10 MOTION$ COUNCIL MEETING MINUTES 1996 Councilman Measles MOVED to pay the bills and Councilman Bookey SECONDED the motion. There were no objections. 80 ORDERED4, 1-2, Purohae• OrdSra Exoeeding $2,300 MOTION$ Councilman Bookey MOVED to approve the purchase orders exceeding $2,500 and Councilman Moore SECONDED the motion. Councilman Bannock requested to abstain from the approval of this item due to his being employed by the company supplying parts for repair of the city vehicle. There were no objections. There were no objections. 80 ORDERED, R-3,, Ordinance No. 1682-96 - Increasing Estimated Revenues and Appropriations by $6,026 in the General Fund for Repairs to the Senior Citizen Center Station Wagon. Introduced by consent agenda. 8-4. Ordinance No. 1683-96 and Appropriations by Fund for a Mixing Zone Introduced by consent agenda. Increasing Estimated Revenues $12#000 in the Water and Sewer Study. N-5. Approval - Assignment of Lease - Lot 4, Block 1, FBO Subdivision from Dan 0. Pitts and Dean Eichholz to Kenai Airport Fuel Service, Inc. and Dean Eichholz and Reean D. Pitts Individually. Attorney Graveq stated administration had no objections to the assignment. Graves explained the original forms submitted by the lessees did not include signature.lines for individual signators. Administrative Assistant Howard informed them the individual signators were required. They willingly complied. The assignment conforms to city standards. MOTION$ Councilman Measles MOVED for approval of the assignment of lease, Lot 4, Block 1, FBO Subdivision from Dan 0. Pitts and Dean • KENAI CITY MARCH 20, PAGE 11 COUNCIL MEETING MINUTES 1996 Eichholz to Kenai Airport Fuel Service, Inc. and Dean Eichholz and Reean D. Pitts Individually. Councilman Bookey BECONDED the motion. There were no objections. 80 ORDERED. H-6. Discussion - Architect Invoice/Alaska Challenger Learning Center - $1,200.00 Mayor Williams requested council to approve the city's payment of a bill for architectural services used to develop the proposed floor/site plan of the Challenger Learning Center. Williams noted the final feasibility study would be included in council's packet for the April 3, 1996 council meeting. MOTION: Councilman Bannock MOVED to approve to pay the invoice of $1,200 to Kluge & Associates. Councilman Measles SECONDED the motion. There were no objections. 80 ORDERED, 0 9-7. Discussion - Comprehensive Plan Update. is Public Works Director Kornelis reported there had been quite a few changes made to the document. He discussed the mattdr with City Attorney Graves and he suggested an ordinance be prepared to accept the update and to provide a public hearing. After a short discussion, council determined to postpone discussion on the update of the Comprehensive Plan until after the budget work sessions. Discussion - Snow Removal/KCHS Track. Public Works Director Kornelis referred to his memorandum and Principal Spence's letter to Mayor Williams (which was included in the packet) requesting the city remove the snow from the track around the football field. Kornelis explained there had been discussion last year as to whether the city should be doing snow removal, atc. at the high school because funding is included in the school's budget for such items. Kornelis added, Public Works would be available to do the work if council approved. The snow would be removed with the blower and done at the city's availability. Councilman Bookey stated he would want to continue the city's helping the school as long as it did not interfere with city • • KENAI CITY COUNCIL MEETING MINUTES MARCH 20, 1996 PAGE 12 work. Councilman Moore noted it appeared some of the snow had already been removed. Kornelis suggested the school may have had some of the students clearing the snow. Mayor Williams asked if there were any objections to the request. There were no objections. H-9. Disoussion - Alaska Science & Technology Foundation Grant/Bluff Erosion. Public Works Director Kornelis referred to the minutes of the Harbor Commission meeting where they discussed with Wm. J. Nelson the possibility of hiring him to prepare and submit a pre - proposal to the Alaska Science & Technology Foundation. The purpose of the submittal would be to find out if the Foundation would fund a grant for the stabilization of bluff properties within the city. The design suggested by Nelson would be to place large culverts in the sand. This technique has been used with smaller culverts and is not known whether it would work in this case. Kornelis added, neither he or Nelson know if bluff stabilization would be grant eligible. The cost for the pre - proposal would be $900. Kornelis added, the grants are usually 50/50 matching grants. Nelsons proposal would cover 250-500 lineal feet of bluff and could cost the city $200,000 with a 50/50 grant. The pre - proposal would not commit the city at this time, but could if the project was found to be grant -eligible and the city applied for and received grant funding. Mayor Williams noted council had been discussing different measures to stabilize the bluff for some time. It is an on -going problem and at some time, the city will have to do something. A stabilization effort would be a long shot as attempts in other areas of the state have not been too successful. Williams added, if the city does decide to do a stabilization project, it may require long-term bonding. However, he would not want to do that if the city is not ready to commit. Councilman Moore asked how this technique would be different from the placement of piling. Kornelis answered that instead of using sheet piling, round culverts are used. With the culverts, water can go through. Kornelis added, he did not know if this technique has been done in Alaska. Smaller culverts have been used, however using large culverts is innovative. • xENr►x CITY rmxcx ao, PAGE 13 COUNCIL MEETING MINUTES 1996 Councilman Bookey asked if there was some way.to go to the Foundation and ask if this would be an acceptable project. Kornelis answered, the pre -proposal would be the only way to get into the program. Also, the Foundation hires someone to review the pre -proposals. Nelson has stated preparing a pre -proposal would take about ten hours. He thought Nelson could have the pre -proposal prepared in time for the Foundation's April 20 board meeting. Measles asked Kornelis if after the pre -proposal was evaluated, would the city then have a good idea of whether to go forward with the grant proposal? Kornelis answered yes. Measles noted the •information stated business consultants would review the proposals and asked how much would they know about bluff stabilization. Kornelis answered Mr. Nelson would explain the technique, etc. if there were questions. Bookey stated he was concerned that once the city started a stabilization program, how would it be determined what banks would be stabilized. He added, the city would not be able to afford doing bluffs from shore to shore. Williams stated he would like to see what response the city would get from a pre -proposal. He noted, the city also has property investments along the bluff. Councilman Bannock stated he thought the $900 cost would be worth the risk. The evaluation may help the city to know that technique would be the wrong one. There were no objections from council for Administration to proceed with the pre -proposal. B-10. Discussion - Kenai Elks Lodge #2425/Use of Recreation Center. Mayor Williams referred to a letter from the Kenai Elks Lodge which was included in the packet. The letter requested use of the Recreation Center to hold their state convention meetings in May. Parks & Recreation Director McGillivray reported he spoke with an Elks representative about the request. McGillivray added, the Club had used the Center previously for state meetings. They borrowed a large tarp to cover the gym floor and plan to do the same thing this time. He had no objection to the use of the facility for the Elks meetings. There were no objections from council. • KSNAI CITY MARCH 20r PAGE 14 COUNCIL MEETING MINUTES 1996 I-1. Mayor a. Half -Way House - Mayor Williams reported he learned from the Department of Corrections that a halfway house would be placed at Mile 28 of the Spur Highway. Williams added, the Department wanted the city to be aware of their plan and would be operating the facility there for about 18 months. b. tndustriai Appreciation Picnic - Williams reported the Picnic has been planned for August 24 and would be held at the greenstrip park by the ball fields. Williams requested the Police Department have three officers available for extra . security as Senator Stevens, Senator Murkowski and Congressman Young would be in attendance and possibly Governor Knowles. Williams also requested Main Street Loop in front of the ball park picnic area be closed off to traffic. They believe as many as 31000 people will attend the picnic. Williams requested council discuss placing $500 in the Legislative budget during the upcoming budget work sessions. There were no objections from council. I-2. City Manager Acting City Manager Sweeney stated City Manager Manninen requested he remind and inform council of the following matters: a. City Tour - The city department tour for council members was scheduled for March 27, beginning at 3:00 p.m. at city hall. b. Donald Morgan Retirement - A copy of the notice of retirement from Assistant Fire Chief Morgan (April 30, 1996) was distributed at the beginning of the meeting. c. Conference Attendance - A memorandum from City Manager Manninen was included in the packet in which he reported on his recent trip to Washington, DC to attend the NLC Congress of Cities, attend a "Takings" seminar, meet with Alaska's KENAI CITY • MARCH 20, PAGE 15 COUNCIL MEETING MINUTES 1996 congressional delegation, and visit the Challenger Center. Key points in regard to the "takings" seminar were: if the Kenai Overlay District was passed, Manninen felt the Kenai Peninsula Borough must enforce the ordinance and not the city as there are legal issues involved. d. seminar Attendance - City Manager Manninen was attending a seminar on creative management in Seattle. He would return to work on Monday. c. Antenna Farm Update - City Manager Manninen felt a key point was that the city of Kenai must agree to a quid pro quo with the FAA if necessary to transfer the FAA antenna farm site to the city for future development in exchange for something of equal value. This may be that the city's expansion of the existing Flight Service Station could be the in -kind equivalent of what the FAA is looking for as a trade for the land. e. Challenger Center Visit - Sweeney referred to . Manninen•s memo and emphasized that the ongoing operation and maintenance cost for a Challenger Center (in Kenai) must be a non -city expense. 1-3. Attorney Attorney Graves stated he would be out-of-state from Friday through Monday. He would be back to work on Tuesday. I-49 City Clerk a. Telephone Poll - Clerk Freas read into the record information regarding a telephone poll taken on March 11, 1996. The poll was taken to attain council approval to transfer funds in the amount of $6,026.00 from the Shop Department operating supplies account to the Shop Department repair and maintenance account, and, for a purchase order in the amount of $6,025.92 to Craycroft Chrysler for parts and labor to repair the Senior Center station wagon damaged in a traffic accident on March 7, 1996. The poll was authorized by John P. Sweeney, Acting City Manager and attested and taken by Clerk Freas. The vote on the poll was reported as: Williams: Yes Measles: Yes Bookey: Unavailable Smalley: Yes Swarner: Unavailable Bannock: Abstained Moore: Yes 171 KENAI CITY COUNCIL MEETING MINUTES MARCH 201 1996 PAGE 16 b. Election Information - Clerk Freas referred to a letter included in the packet from Borough Clerk Vaughan in which Vaughan requested the city notify her of any propositions to be placed on the regular election ballot be forwarded to her no later than August 16, I-$. Finance Director a. Budget - Sweeney reported the budget draft had been prepared and would be forwarded to the Clerk for distribution. b. Budget Mork session - Sweeney reminded council of the budget work session was scheduled for Wednesday, March 27 beginning at 7:00 p.m. at the Senior Center. The city tour would end at the Senior Center. c. Budget Format - Sweeney reported City Manager Manninen requested he review the following points in the budget philosophy: 1. More detail, a number of additional accounts in the budget. There will be change from the way the account structure is and in some cases, it may be difficult to compare to what was the expenditure in the account for the prior year. That will be discussed during the work session. 2. More budget summaries are included that hopefully will make it easy to look at expenditures in all departments in one schedule instead of having to look from department to department, i.e. authorized personnel, travel and training,, - and fixed assets. 3. They budgeted more tightly on utilities, payroll and insurance -- much more than was in the past. There will be some reflection of that philosophy included in the first draft. Reasons for doing that were because of a feeling that there is real deficit this year in proposed spending as opposed to revenue which was caused by some declines in a number of the revenue sources. Contained in the budget would be aCity Manager's budget letter which would lay out the budget philosophy and discusses some of the pressures on the revenues and things he had tried to do to counteract them. d. special Assessments - Sweeney referred to his memorandum, included in the packet, in regard to special assessments. Sweeney added, he had not received an answer back from the city's auditors in regard to the points they are KENAI CITY MARCH 20, PAGE 17 COUNCIL MEETING MINUTES 1996 researching. He will pass the information on when he receives it. There were no comments from council on the memorandum. 1-6. Public Works Director a. Logging - Public Works Director Kornelis reported the logging at Dena'ina Point began with the marking of the trees. b. Bid opening - A pre -bid conference will be held on March 27 at 10:00 a.m. The bid opening for the logging project was scheduled for April 3. He will place a blank resolution in the packet and bring a substitute resolution to council with the award information fvr consideration at the evening's meeting. c. STP Disinfection Project - Kornelis reported they are behind on the project due to tanks which hold chemicals. They were told the tanks they planned to use could not be guaranteed to hold chemicals. They switched to another manufacturer which has delayed the progress. He has requested a 60-day extension on . the city's application. This will move the completion date to June 2. Kornelis added, he did not believe there would be a problem with the delay. d. Mission Street Project - Kornelis reported he met with church representatives and they reviewed the drawings. They have no objections to dedicating a public right-of-way for the road. The State has begun environmental assessments. They hope to begin the construction this season. e. STIP Program - Kornelis reported he, with borough mayors and other city representatives, met to discuss the State Transportation Improvement Program (STIP). The city's Mission Street Project, as well as the upgrade of Forest Drive and Redoubt Avenue are included in the program. Other projects were discussed as well. They also discussed an RV dump site to be included in the TRAK program through the STIP. The site for the dump site would be at the Borough's transfer site on Redoubt Avenue. He will work with the Borough to nominate the dump site as another project for the Kenai area. There were no objections from council. f. Dune Destruction - Kornelis reported the Harbor Commission discussed the problem in regard to the damage to the dunes along the beach. He would like council to consider the possibility of applying for a Corps permit in order to build a parking lot at the bottom of the hill, below the sewer treatment KENAI CITY MARCH 20, PAGE 18 COUNCIL MEETING MINUTES 1996 plant. The area eventually would have to be filled in for expansion of the plant. The Commission discussed the closure of the road along the beach or continuing it with a turnaround at the end and come back to the parking area. The Corps permit would be needed for the parking area. Kornelis asked if council had any objections to applying for the permit. There were no. objections. g. Kenai Habitat Restoration - Kornelis reported the projects applied for through the Kenai Habitat Restoration (Cunningham Park and boardwalk construction below the dunes), have received some favorable review. At this time the dunes boardwalk construction looks favorable according to the State. The city•s ability to act on the project right away, would help their decision to approve the project. Kornelis added, a permit would not be required to do the boardwalk and could be started this year. A decision would be made by June. councilman Moore asked when the upgrade of Forest/Redoubt was to • begin. Kornelis answered, construction was to begin in 1998 and the cost was set at $4 million. Representative Navarre is trying to get the construction date moved higher on the list, reminding DOT the sooner the construction is completed, the sooner the city would take responsibility for maintaining the street. Williams noted the council needed to keep an eye on this project and the DOT's overall construction program. Kornelis added, it appeared the design work would be done next year. Williams stated it had been his impression the design work was to be done this year. Councilman Bannock asked Kornelis if the city applied for a Corps permit, how long would it be before the city could park cars on the property by the STP. Kornelis stated it would depend on other agencies that must reply in the application process. It could take until August or September (after fishing season). Bannock stated he believed developing a parking area at the beach was key to the dipnet fishing concerns, as well as placing signs, boardwalks, etc. Kornelis stated the sand parking area would be upgraded. Receipt of the permit would hinge on the question of developing wetlands. Bannock stated he would like to have the city try to develop the parking area this year. He added, he believed the road along the beach needed to be closed to traffic or not allow parking along it. KENAI CITY COUIJCIL MEBTING MINUTES MARCH 20, 1996 FAGS 19 Councilman Moore requested a discussion of procedures for dipnetting season be included on the April 3 agenda. There were no objections from council. Attorney Graves was requested to draft an ordinance that would prohibit parking on Kenai Avenue as well. Councilman Moore asked Graves if the city could mandate user fees. Graves answered, parking fees could be mandated, however user fees of the beach probably could not as it is a public beach. Graves was asked to also draft an ordinance mandating parking fees for council review. 1-7. Airport Manager Acting Airport Manager Keith Holland reported the discussion about the Airport Master Plan at the Airport Commission meeting was informational only. Before the Master Plan Update is completed, there will be public hearings, etc. The contractor is requesting questions or comments be forwarded to Airport Manager Ernst. citizens Leo Oberts - Mr. Oberts briefly discussed his opinion that the city should consider developing some of its property along the river. He also talked about the city's ownership of the bottom of the river and the river's unique characteristics that don't appear in other rivers. Mayor Williams noted that the ownership of the bottom of the river has been a topic of discussion for some time. The city's ownership of the bottom of the river does not include all the river within the city limits, but is included with the city property close to Chester Cone's property. The patents don't show ownership throughout the portion of the river within the city. J-2. Council Bookey - No report. Swarner - Absent. Moore - Noted the vehicles in the yard on the corner • property of First and Birch was getting worse. Kornelis stated he would pass the information on to the City Engineer. KENAI CITY COUNCIL MEETING MINUTES Vp MARCH 20, 1996 PAGE 20 Measles - No report. Bannock - Asked if there would be budget packets distributed to council. Clerk Freas stated they would be at the Police Department on Friday afternoon and a copy of the packet schedule was distributed. Williams - No report. ITSM X s ADJOURNMENT The meeting adjourned at approximately 9:09 p.m. transcribed and submitted by: • DATE c 9ef, `.. " L F.a-, s�,.. is