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HomeMy WebLinkAbout1996-04-02 Council Minutes - Budget Work Session• KENA1 CITY COUNCIL BUDGET WORK SESSION APItIL 291996 7:00 P.M. KENA[ SENIOR CENTER COUNCIL PRESENT: Bookey, Swarner, Williams, Measles, Bannock, and Moore. Council Absent: Smalley ST PR SE : Freas, Clark, McGillivray, Graves, Morris, DeForest, Ernst, Burnett, Springer, Kornelis, Elson, Sweeney and Manninen. Others present: Ethel Clausen DISCUSSION: Mayor Williams referred to a draft letter of Manninen's to be sent to Kurt Fredriksson of DEC in regard to the contaminated soils at the Kenai Airport, Kenai Maintenance Shop and the FAA Antenna Farm. Williams explained the letter would placate DEC in order to allow the city additional time to find federal funding for cleaning of the areas • through Senator Stevens. Williams referred to the cost estimates prepared by Engineering Technician Rachel Clark which were attached to Manninen's letter. Williams noted council needed to be aware there may be amounts from $10,000 to $20,000 spent on Phase I and II drilling sampling, analysis and investigation. If a full clean-up is required, the cost could reach millions. However, he did not believe council would approve the clean-up of the airport jet fuel facility. DIRECTION: Council agreed Manninen's letter should be sent as written and wait for another two to three months to see what happens. SUMMARY, Williams referred to the notes from the March 27 work session which had been distribrted to council, as well as a summary of corrections to the budget. BUDGET REVIE_,,N CLERK BUDGET: There were no comments. No objections/changes. VISITORS' CENTER: Williams noted the budget for the Visitors' Center was less than last year due to a drop in miscellaneous expenditures (cost for brochures). KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 2 Councilman Bookey asked what the $35,000 was for in the miscellaneous account. He understood $25,000 of the total was the city's yearly donation to the Center for meetings and conventions. He did not think the city should be funding $10,000 more to the Center. Manninen was asked what the additional $10,000 was for. Manninen answered he was not sure whether it was for special brochures. The Center's additional request for $15,000 was taken out. He did not know if the $10,000 would be used for brochures or not. Sweeney checked the individual list submitted. Councilman Bannock questioned the Center's involvement with pull tabs. It was explained they rent the Oilers' Hall for bingo, etc. Measles added, receipts from bingo, pull tabs, etc. have been down all over. Bookey reminded council they recently discussed funding brochure costs for the Kenai • Chamber. He would like to reduce the city's amount to the Center from om $35,000 to $25,000 and put the $10,000 toward the Chamber brochure costs. Discussion followed regarding the bed tax receipts. Measles noted the council never intended to put all bed tax receipts to fund the Center. Bookey noted an additional $25,000 was given to the Center last year. Cuts are being made everywhere else and they should be able to operate without the extra $10,000. The city's obligation this year should be put in economic development with the Chamber. The Center is still receiving the original $75,000 from the city. Bannock stated he had no problem in cutting this budget $101,000. Bookey asked that the Center produce a dollar -for -dollar accounting of expenditures. Williams noted the city's funding to the Center is approximately 50% of their operation. DIRECTION: Reduce Center's miscellaneous account by $10,000. Request an accounting of their expenditures for council review. LEGISLATIVE: Williams noted Professional Services were reduced by $10,000, eliminating lobbyist hire. Williams requested funding for a Challenger facilitator instead of hiring a lobbyist. 0 KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 3 Williams also noted a letter was received from DEC saying there would be no funding for the water well development project. Even if the city had a lobbyist, he did not think the city would have received that requested funding. There may be a shift toward funAt ng projects such as that next year. Williams estimated the cost of a facilitator would be approximately $30,000. This cost would be paid partly by the city ($20,000) and partly by outside receipts. $25,000 has been requested from AIDEA. He does not expect any funding help from the state. The Challenger Center would be a major industry for the area, as well as the proposed aircraft fire training facility, as the oil and Fishing industries diminish. Bannock noted this will happen only if the national Challenger group in Virginia approves Kenai as a site. Williams noted the city would not be committing to the facilitator until after it is known if Kenai has been chosen as a Challenger site. If Kenai is chosen, someone will need to be in charge from the start. DIRECTION: Change "Lobbyist" to "Facilitator" and add $200000 to Legislative Professional Services. Councilwoman Swarner questioned the $19000 donation to the Kenai Peninsula Tourism Marking Council. Clerk Freas explained she included this amount in the Legislative budget as there -had been a- request from the Tourism Council for the ciWs membership. The city council, when the request first came to them, suggested they speak to it during budget hearings. Swarner stated she would prefer those funds go toward ALPAR. Bookey noted the .city receives marketing and tourism representation from the Visitors Center. Freas was requested to bring a copy of the Tourism Council's request to the next budget session. . DIRECTION: Remove $1,000 membership to KP Tourism and Marketing Council. Include a copy of their request In 41101% budget packet. LEGAL BUDGET: The change in accounting for leave and salary was explained by Sweeney. He stated it was his interpretation of the accounting rules to expense leave as it is earned. In the •KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 4 • past, the leave was combined with salaries. He finds his preference requires more work of the Finance Department, but believes it gives a better accounting. Professional Services - Attorney Graves was asked if he anticipated the same amount of costs for legal services to Haggart this year as last. Graves answered, he was asked the same question last year and was unable to give an estimate. Attorney Haggart has also stated to council he would not be able to know when these costs would end. Graves added, last year he put $50,000 into this account. This year he doubled the amount as he thought it would more accurately reflect what the costs may be. Williams noted Graves' quarterly report would be out to council on Thursday and it would include a commentary of activities of the Inlet Woods litigation. DIRECTION:. No changes/no objections. CITY MANAGER BUDGET: Manninen noted he mistakenly left out his auto allowance in his travel budget. He discussed the problem with Sweeney and they agreed he would take the $4,800 from other travel he had planned, i.e. reducing allowances for the ICMA Conference and NLC Conference; removing the AML Leadership Summit and AML Conferences; reducing AML Lobbying; deleting the ICMA Seminar and lobbying. In making those changes and adding in his car allowance, his total travel budget would be $10,000. Manninen noted - that last year, the car allowance was included in his miscellaneous account. Bookey asked if these changes would be prudent. Williams answered no because when the city manager was hired, he was told council expected him to pick up the lobbying effort. Williams noted the budget would have to include lobbying to protect the city's interest, as well as being a part of the AML conferences, etc. Bookey agreed and added, because of this mistake, he should not be penalized. Manninen noted some of the expenditures from his travel budget this year was to fund the search/interview efforts for a new finance director. Approximately $3,000 or $4,000 was attributed to that. Bannock stated he did not have a problem in putting the $4,800 back into this travel budget. Measles asked if it wouldn't be better to have the car allowance included in travel instead of miscellaneous. Sweeny answered, all car • allowances are in travel. •KENAI CITY COUNCIL BUDGET WORK SESSION April 29 1996 Page 5 Williams agreed the $4,800 should be included in the city manager's transportation account. Funding for lobbying, etc. would be needed for whomever is city manager. DIRECTION: Add $4,800 into this travel budget for car allowance. FINANCE DEPARTMENT: Sweeney noted some increase has been made in his transportation account for employee training. These classes will be offered in Anchorage in the fall. He is also investigating a multi -year plan to replace the computers in the department (over the next three years). They would replace the dumb terminals with personal computers which would be able to connect to the planned LAN system in city hall. Discussion followed in regard to the professional services for ambulance billing. . Sweeney explained the $4,000 included in the budget increases the budget from last year. Last year's budget did not include funding for this purpose. It was added to the budget when the ambulance fees began. DIRECTION: No changes/no objections. HUMAN RESOURCES: Williams noted only $20,000 was included in this budget for professional services. Manninen explained this budget was based on not hiring any personnel which has been discussed over the last few years. Instead, the $20,000 would be utilized when special training programs were needed, like ADA, druglalcohol training, etc. or if special consulting assistance on sensitive personnel issues and assistance is needed from someone like Lynn Curry -Swan or iomeone highly specialized in one area for assistance to get the city through a specific situation the city may be in. He added, he would like to have something in the budget less substantial than hiring a part-time person, but to know that if help is needed, the funding is there to hire someone if something comes up. Williams stated council had discussed having a human resource development person or personnel manager in the past. Williams added, it was Manninen's decision to hold off on hiring such a person last year. Williams asked Manninen what comfort level he was at in not hiring someone strictly for personnel purposes. Manninen answered his •KENAI CITY COUNCIL BUDGET WORK SESSION April 29 1996 Page 6 comfort level would be through default or however the city operated in the last three or four years in that mode, he believed the organization has adjusted to that. He wondered, no matter who the person would be as a human resource director, if they could accomplish what has been accomplished. He added, he finds it very hard to justify spending the money that would have to be spent to bring a fully -training human resource person in here. He didn't know what else that person could have done versus what people have done in-house with updating the classification study, updating personnel policies, with hiring some consulting outside. He believes those items were accomplished for less than $20,000 which was included in the preliminary budget for FY97. Manninen continued saying, he thought it would take at least a year for a full-time personnel person to be up and running and it would be more of an adjustment for the organization than to keep running what is running, and utilize the expertise of someone when needed instead of recognizing when we need help, not really expecting that we have all the answers. That would be another danger. His perception is that the • organization is not big enoughfor a full-time personnel director, r se only to do that. l� + per � Y It would be a lot more costly for the budgets the way they are going and will be going. Discussion has already taken place in regard to purchasing personnel, how to structure it. There may be some savings, maybe not. He thought the big things pretty well avoided problems in-house and have identified places where we've always had exposures, but he didn't think hiring a person would have avoided or eliminated the exposures anyway. Williams stated they would wait until another time to discuss the matter further. Council may want to revisit the issue of a personnel director later. Councilman Moore noted this was a new department and asked if money was spent, in prior years, that would be classified as human resource expenditures or if it was more of a contingency. Williams explained that a couple of years ago the council had decided it might be time to have someone in the category of a human resource director and talked about combining the job description with some other things that would fill out the need and justification for having that person. The city now has 102.8 full-time employees. It was thought the time had come. The city manager had chosen to try to move through the first year when they talked about it. This is the third year now that the development of that position has been foregone. Williams added, he thought there should be more discussion of the matter at a later date. 0 Manninen noted the position was the number one item on the unfinanced list at $69,000 KENAI CITY COUNCIL BUDGET WORK SESSION April 29 1996 Page 7 as an estimated cost for a full-time fully -qualified person. Williams noted the item would be discussed further during the next evening's council meeting. DIRECTION: No changes/no objections, LAND ADMINISTRATION: Williams noted there was $18,000 in the amended budget and the new budget included $12,600. He reported he hoped to have enough money for rearranging plats, etc. in regard tcq city lands at the golf course, etc. These properties needed to be investigated as to what needs to be done in order to sell the properties. A surveyor would have to be hired to prepare a new plat (combining plats) and take the plat through the required commissions, etc. Extra funding will be needed to do this. Williams suggested the lots on one side of the golf course be designated as single-family lots and the acreage on the • other side of the course be sold as one single parcel which would require the purchaser to put in the water/sewer, gas, etc. Williams noted, more money may be requested for the survey, platting, etc. costs on these properties. DIRECTION: There were no objections and no changes. NON -DEPARTMENTAL: A short discussion followed in regard to the cost of insurance. It was noted that last year insurance expenditures were overfunded. Councilman Moore asked if the cost of the city self -insuring for vehicle damage was more than a regular insurance policy for damage. Williams noted there, was a $50,000 policy for big equipment deductible, but does not include automobiles. Sweeney stated he did not have historical information of it. Moore suggested a fleet policy might be cheaper. Bannock stated he did not think so and Measles agreed. Williams referred to the grants to agencies. Sweeney noted this budget reflected an eight percent drop to agencies from last year. Bookey asked if they were pass -through. Answer was yes. • Sweeney noted the transfers to the water/sewer fund was new. It included special .KENAI CITY COUNCIL BUDGET WORK SESSION April 21 1996 Page 8 11 assessments on city property in Thompson Park. Also, at the last meeting, the hiring of a PERS consultant was discussed. Since then he talked with PERS and found that the statewide average for PERS costs were from ten to I I %. Sweeney explained the process and added the costs are increased to work off unfunded liabilities. With the information he received from PERS, he did not think it would be necessary to have a study done. Sweeney added, the last three hires in the Fire Department had an affect, as well as if an employee is hired that can claim prior credit, if an untimely disability happens, or if an across-the-board increase of 3% in wages a year. Williams suggested a document be developed that explains the PERS rate and how it is driven. The document could be presented to AML and distributed to interested parties. DIRECTION: There were no objections or changes. PLANNING & ZONING BUDGET: Kornelis explained one change was made to the Small Tools account in order to purchase a new filing cabinet and desk. Kornelis noted council discussed the purchase of a laptop computer during the last work session. Kornelis also noted advertising costs rose due to notification that advertising of Planning & Zoning Commission agendas are needing published, etc. Conditional use permit application advertisements are reimbursed by the applicant, however those reimbursements go back into the General Fund. An acoustical panel has been requested to enlarge the work area for the Planning & Zoning secretary as well. Williams stated a concentrated effort should be made to begin the process of relocating the Public Health Nurses to another facility, even if a revenue bond is needed to help make the move. However, care must also be given to ensure their facility remains in Kenai. DIRECTION: No changes/no objections. BREAK TAKEN: 8:20 P.M. 40 BACK TO ORDER: 8:35 P.M. KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 9 POLICE DEPARTMENT BUDGET: Police Chief Morris explained they were requesting additional funds to purchase a video camera and desks to replace one in the squad room and investigations. Moi ris was asked if he thought more funds needed to be budgeted to cover additional overtime in regard to the dipnetting season and expected problems. Morris stated there was no way to forecast this. If those funds are depleted for that reason, they could come back to council for additional funds. Williams asked where the $20,000 was included in the budget for re -carpeting the Police Department. Sweeney answered on the un0nanced requirements list. Manninen explained the carpeting was taken out of the budget and placed on the unf"inanced list. Councilwoman Swarner stated she thought the carpet was in bad shape and needed replacing. Discussion followed regarding Workers' Comp. insurance rates. Sweeney explained this year he calculated each department's actual premium instead of averaging the cost as was • done in prior years. He added, he thought it would be more accurate. Swarner asked why the fire training and developmental seminar were listed on the unfunded requirements list and if these costs would be need to be added. Morris stated there would be an FBI representative coming to Alaska to give the class this year and tuition would be lessened. They should be able to get this cost out of this year's budget. Williams noted items were taken out of miscellaneous and put in separate categories, i.e. transportation, small tools, dues and publications, etc. Sweeney explained registration costs of seminars, etc. were placed in transportation because some registrations include meals. These costs were out of sight when in the miscellaneous account and he felt it was a travel expense. Again, he thought it would be more accurate. DIRECTION: No objections/no changes. 0 KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 10 FIRE DEPARTMENT BUDGET: Chief Burnett explained there was an increase in the small tool replacement bottles for the self- s account to purchase required to be taken out of service. t Additional apparatus. The old ones are communication system which will enable officers�ott are for aself-contained rescue operations. $6,500 of the travel and trainingfor to each other during search and of the airport budget. Also $10 000- ARFF School will come out cutters, spreaders and a circular saw.$14,000 will come out of the airport budget for 95 support contract was moved from m/ scellan Programs' support contract and Windows ion added, their miscellaneous account was reduced a eous rowp'matss al services. Manninen placed in their professional services. PP y $5,000 and those amounts DIRECTION: No changes/no objections. e COMMUNICATIONS BUDGET: Chief Morris explained the biggest item on this budget was logging recorder and purchase of a file cabinet. g the Purchase of the 24-hour Swarner noted there seemed to be a large amount of advertising due to the pay scale. Morris answered he didn't believe it was for clerks. W this is a 20-hour a week position. They have been told theysoul the pay ��e' but that it that job longer if the hours were raised to 25 hours a co which keep a person. in benefits. hich would qualify for Williams asked how many officer changes were made this e Morris answered two officer retired last year and two new year from retirement, etc. communications there was one resignation and one replacement rs were hired. In dispatcher who is completing training. �fl'entiy, there is one DIRECTION: No changes/no objections. •KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 11 ANIMAL CONTROL BUDGET: Sweeney noted council removed the purchase of a new truck and animal box during the last work session. $500 was added to Animal Control repair and maintenance to paint the existing animal box. Kornelis stated he spoke with Bill Godek and found the box did not need painting. DIRECTION: Delete $500 in R&M for painting the animal box. No other changes or objections. PUBLIC WORKS ADMINISTRATION: Kornelis explained this budget showed an increase in professional services for the ADA transition plan and added, the department did not have the time or the expertise to do . it. He plans to contract this work out. Kornelis added, Repair & Maintenance costs are higher due contracting of services to scan blueprints in order that they may be put on computer. This will allow them to access drawings. They would not be able to print copies, but the disk could be taken to an engineering firm for printing. DIRECTION: No changes/no objections. SAFETY BUDGET: Sweeney explained this was a new budget but was placed there without a department number in case council decided not to approve placing t as a separate department. Engineering Technician Clark explained that approximately 2/3 of her time was spent on safety issues. As a Safety Department, she would be supervised by the city manager. The costs include safety issues to drug/alcohol testing. Williams asked Manninen if some of the work Clark was moving into as part of responsibilities they first envisioned being a personnellhuman resources person. Manninen answered they would definitely fit as a personnel resource person. He didn't know if that was the design or intent of the plan. Williams stated he didn't want to get involved in a situation that there would be job description of one type and then find themselves with a job description of an entirely different type later on where adjustment would need to be made in the overall level of costs in regard to salary. The original KENAI CITY COUNCIL BUDGET WORK SESSION April 29 1996 Page 12 position seems to be maneuvering into more and more responsibility. Sweeney noted that cost adjustment was included in the budget. This position was one that was most highly recommended to be increased in the classification study. They have built it into a multi -step increase which is split between the Public Works Administration Department and Safety Department. Williams stated he would want a clear picture of where this position is going. Manninen stated he thinks the direction they are moving in with this position is pretty solid for this position, i.e. engineering tech., soils, alcoholldrug testing, contamination work, etc. These are basically the core of that position plus whatever additional studies or work that may come up in the Public Works Department that may be needed. This should fit both the engineering tech. and safety. Swarner stated she would like to see a personnel person to be responsible for the drug/alcohol testing, etc. Manninen stated that if that was the council's feeling, he didn't • know if this person would have time to do that. The are still talkie about engineering grant writing type things in the engineeringtech and he didn't see the time in the2/3, 1/3 of this person to be able to be a multi -human resource/personnel person or maybe not even the inclination or desire. Measles stated when talking about a human resources person, he didn't think council was thinkingof combine that with engineeringtechnician position. Williams g po It doesn't fit. W�lhams stated that was what he was talking about --- he wanted to make sure that the two weren't tracking into one position in the future. Measles stated he wouldn't want to pull the engineering technician position away from what it was originally hired for. Council was convinced when they brought that position on that the city desperately needed an engineering technician. If that position is needed only one-third of the time for engineering, maybe the position wasn't needed. Manninen stated that the requests in the Public Works budget are probably reflective of what's happening which is hiring consultants to do some of the things that maybe to engineering tech would do if the engineering tech were strictly a full-time tech and not doing safety -related work. He expected that might be an area where that person may spend or be able to spend additional time. Williams stated the whole issue of safety and the drug testing, etc. is coming full force to the council this year. They have seen the tremendous increase and need in that type of •KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 13 work and are still trying to come to grips with the fact that the city has made a transition in that position from what they deemed as an engineering tech (somebody that was going to help out in the engineering department with regard to design, etc.) to this other position which had not been anticipated. That's where some of the confusion is. This has been brought on by requirements fostered which were not anticipated when Clark was hired as a technician. The city now has a need for a person it didn't originally have, the work of which has been fostered off to a person that was originally hired for something else. Williams added, he just wanted to make sure they were aware of where they were going with this position and not end up in a "Catch 22" situation in the future. Kornelis stated the added responsibilities came from unfunded mandates that have been placed in safety. They have more than enough work for an engineering technician and because of the mandates and budget constraints, Clark has had to be switched over to do these things. Williams added, and because of that, more funds are being used in professional services to get that work done. Kornelis added, there were a lot of things not getting done as well. Williams stated that brought them back to the discussion of whether the personnel person might be involved in the unfunded mandates. Bookey stated the city could contract out the druglalcohol testing. Williams added, the testing includes more than just testing -- record keeping, etc. Measles stated they will do that and it may be better to have it done by an outside, third party anyway. Kornelis added, the alcohol/drug is only one of many requirements that need to be followed. There is also excavation, safety plan and its enforcement and record keeping. Williams stated he thought the council was well -aware of the changes that the city is going through and Administration is fully aware of the council's concerns. He added, he thought council supported Administration's move in the direction with regard to the cost and allocation of time, but they are still concerned that it may not be being categorized correctly. They're not doing what they intended to do. The technician department is being short-handed, picking up additional work in the personnel department, etc. The position needs to be tracked very carefully because the council has concerns about it. Manninen stated he didn't think the city was being short-changed in the engineering technician portion, whether it's one-third or one-half of the existing position. Based on the technology, based on the training, based on the qualifications of the individual in the position and the fact that the city has contracted out other services in the past and probably will continue to contract out other services and have the person with the rig ht KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 14 fit to do these other things and it's fortunate that the city is able to get that amount of productivity out of this position. He added, in the present budget, he did not see a need to add another engineering technician position because of the use of the time, based on the technology of the individual and the work load and the contracting out that is being done. If that happens, then they would have to deal with it on a case -by -case and project -by -project basis. Manninen added, he did not see that as being a problem. DIRECTION: No changes/no objections. SHOP BUDGET: Kornelis stated there was not much of a change. He noted the antifreeze recycler should be removed and the Machinery & Equipment total changed to $3,117. The repair/maintenance items were for contract work on the OshKosh vehicles. i Bookey asked what kind of computer software would be purchased. Kornelis answered it would be for tracking maintenance and repair expenses. He was not sure if it would also track parts. Dave Reetz had just returned from a seminar where this software was discussed and he thought it would fit their needs. DIRECTION: No changes/no objections. STREETS BUDGET: Kornelis noted the budget was considerably less due to the lesser amount of equipment being purchased this year. Kornelis reported he received some of the attachments for the new grader (ordered from the present budget) and the grader is en route. The cost of the backhoe was mostly out of the water/sewer fund. They decided to wait to purchase a new frontend loader. DIRECTION: No changes/no objections. 0 KENAI CITY COUNCIL BUDGET WORK SESSION April 2,1996 Page 15 BUILDINGS BUDGET: Kornelis explained a tremendous cut was made from what was requested, especially in the repair and maintenance of the building. Williams noted council was concerned .last year about keeping the buildings maintained and said this year they would make funding available for long-term maintenance. Williams noted he was still concerned about the long-term maintenance of the buildings and did not want to find that work that should have been done this year was not done and then the costs would be even larger. Manninen stated that if they had funded everything requested, this budget would have been $400,000 to $500,000. Bookey stated he thought the carpet in the Senior Center should be replaced as the building is used by a lot of people. Discussion followed regarding the carpet and whether there was a pad under it and if the carpet was glued to the pad. Senior Center Director Porter stated she was certain the carpet was glued to a pad which was glued to • the floor. Because of this, the carpet cannot be stretched to remove the ripples that are in it. Bookey stated he was concerned a senior could trip and break bones due to the ripples. He added, replacement carpet was stored at the airport. DIRECTION: Porter was requested to find out what it would cost to have new carpet laid and whether it would require a pad and if a pad would need to be purchased and if so, what the cost would be. Swarner again stated her concern the carpet in the Police Department needed to be replaced, especially in the entryway. It was noted the cost for the whole department was estimated to be $20,000. Williams stated it would be costly because of the amount of cuts needed to go around the consoles, etc. Swarner stated the audience chairs in the council chambers should be replaced as they were not very comfortable She would like to have funds available for that. Williams asked about the heating system costs for city hall that were unfunded . Springer explained funds were available for professional services to have the work done to make the system better, but the funds were deleted to find out what needs to be done. It should be turned around. DIRECTION: Cost information for the Senior Center and Police Department entryway recarpeting were requested for the 4/10/96 work session. • KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 16 Springer was asked about the costs included in the budget for roof repair to the Fire Department. He explained the roof had been recoated about seven years ago. Bookey asked Springer if there were any maintenances needed that were not funded. Springer answered he thought the library carpeting was needing replacement as it received heavy traffic. There is also an ADA compliance problem too. Sweeney stated there was money in the budget for the ADA compliance matter. Williams asked what the cost estimate was for the ADA compliance. Springer was not sure. Williams suggested the cost of re -carpeting and the ADA compliance matter could be incorporated into the bond issue. Bannock noted the ADA work needed to be done whether the bond issue passed or failed. Springer stated he was also concerned the overhead doors at the Fire Department were needing replaced. They are the original doors and they don't work well in ,Alaska climate. They have spent a lot of time maintaining the heating system and the doors. If they had better doors, heat retention would be better. He estimated $22,000 to replace the front six doors. DIRECTION: Springer was requested to get a price for replacing the doors at the fire station for the 4110196 work session (include any additional costs for openers and wiring). Williams suggested funds be included in the budget to replace the chairs in the city manager conference room. DIRECTION: Council requested a price be included in the next work session Information to replace chairs in the city manager's conference room and for council chambers drapes. STREET LIGHTING BUDGET: Kornelis noted he had requested $30,000 for ten new lights. Only $20,000 was included in the budget and he thought that would pay for only seven lights. Williams asked if a request was included on his light list for Kaknu and Kiana as there were a lot of children in that area waiting for the bus. 0 DIRECTION: No changes/no objections. KENAI CITY COUNCIL BUDGET WORK SESSION April 2, 1996 Page 17 LIBRARY BUDGET: Williams noted $50,000 should be taken out for the ADA improvements. Swarner stated she thought the amount should stay in case the bond issue doesn't pass. Measles stated if the work is not done during the expansion it would cost a lot more. DeForest stated she would like to use the ADA required modifications as one of the reasons the bond is needed. Measles noted that if the addition is done, the whole building will be required to be in ADA compliance. Swarner asked why $3,000 was taken out of repair and maintenance. DeForest stated she did not know. Sweeney stated it was an unspecified amount. DeForest explained that when she did her budget, she was not aware of what the repair and maintenance costs would be for the computer contracts. 0 DIRECTION: Delete $50,000 from Buildings. No other changes/no gobjections. RECREATION BUDGET: McGillivray explained there was not much change. The main thing was the change in PERS and maintenance and equipment had increased a little. A new pool table, copy machine and weight machine were budgeted. The old universal weight machine would be given to the Fire Department for their use. Swarner asked if McGillivray had considered charging a user fee for the summer recreation program. McGillivray reported the Parks & Recreation Commission discussed it. The reason they were against it was that some of the children involved would not have the funds. It would eliminate a lot of the kids from using the program. DIRECTION: No changes/no objections. PARKS BUDGET: Bannock noted the restroom additions to three parks were spread over the years of 98, 99, and 2000. He requested they be moved down a year so that the restroom for KENAI CITY COUNCIL BUDGET WORK SESSION April 29 1996 Page 18 Municipal Park would be placed in 97. He added the Commission requested the restroom placement begin in 97. Williams noted that the park is used a lot and when built, the restroom should be tied into water and sewer. Kornelis agreed. McGillivray explained all three of the restrooms were included in his budget submission for the amount of $60,000. Councilman Smalley had suggested during a commission meeting that the funding for the building of the restrooms be placed in a construction budget and the maintenance and upkeep be included in the Parks budget. All three of the restrooms need to be ADA approved. Porter noted she was aware of the use of the Municipal Park as she lives in that neighborhood and that the restrooms there now are horrid. DIRECTION: Submit water/sewer line information to council and how much it will cost to build a restroom in Municipal Park (connected to water and sewer) for review during • budget work session. BEAUTIFICATION BUDGET: Swarner requested Christmas decorations and banners be included in the budget. McGillivray reported the Beautification Committee recommended new banners be purchased but only gave an estimate of $4,000 without any specific information. - Last year the banners were repaired. The Parks & Recreation Commission recommended. the, banners be used one more year. They requested Beautification Committee research and get pricing for new banners. Approximately $7,000 was spent for the banners now used. Williams suggested new Christmas fights be purchased for this year for the streets as there will be a Christmas light parade this year, as well as the fact that he received a lot of comments from citizens who were disappointed in the decorations this year. McGillivray stated part of the problem was the wiring on the decorations. Bookey stated he would rather buy new and new type of decorations without the garland. Swarner stated she thought the silhouette lights would have looked a lot better if there had been snow. She appreciated the efforts of McGillivray in trying to use the decorations as silhouette lights. 0 KENAI CITY COUNCIL BUDGET WORK SESSION April 29 1996 Page 19 Williams stated he would like to do something to improve the looks -- he received too many complaints this year. McGillivray stated it would be a big expense to rewire the present lights. DIRECTION: McGillivray was requested to contact a contractor to find out the cost for rewiring the decorations and costs for new decorations. OTHER BUDGET: Sweeney reported there was $260,000 in the equipment reserve, however, $217,000 would be used out of the fund. $40,000 would be left, but the new budget would add in $300,000. The new total would be $340,000. It was decided $30,000 should be added back into the equipment reserve as no new vehicle would be purchased in the Animal Control budget. • DIRECTION: Change equipment reserve total to $370,000. The work session ended at approximately 10:10 p.m. Next work session was scheduled for 4/10/96 at which time council will start with the Enterprise Funds. Notes prepared by Carol L. Freas, City Clerk. 0