HomeMy WebLinkAbout1996-05-01 Council Minutes•
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AGENDA
KENAI CITY COUNCIL - REGULAR MEETING
MAY to 1996
7a00 P.M.
KENAI CITY COUNCIL CHANSER8
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (*) are considered
to be routine and non -controversial by the Council and
will be approved by one motion. There will be no
separate discussion of these items unless a Council
Member so requests, in which case the item will be
removed from the Consent Agenda and considered in its
normal sequence on the agenda as part of the General
Orders.
8. BCBEDULED FMALQ COMMENT (10 Minutes)
1. Richard Warrington - Head Injury Support Group
co PUBLIC HEARINGS
1. Ordinance No. 1689-96 - Increasing Estimated Revenues
and Appropriations by $2,592 in the Senior Citizens --
Borough Special Revenue Fund.
2. Ordinance No. 1690-96 - Increasing Estimated Revenues
and Appropriations by $2,500 in the Senior Citizens --
Borough Special Revenue Fund for Needed Operating
Expenditures.
3. Resolution No. 96-31 - Setting Fees for Xerox Copies,
As Amended.
4. Resolution No. 96-32 - Accepting a Grant From the
Alaska Aerospace Development Corporation for the
Challenger Learning Center Feasibility Study,
5. Resolution No. 96-33 - Transferring $10,000 in the
General Fund for Shop Repair and Maintenance Supplies.
6. Resolution No. 96-34 - Awarding the 1996 Lease of the
Xegai Public Dock Station No. 2, to Snug Harbor
Seafoods, Inc. for $8,000 or $.0375/ib., Whichever is
Greater and the 1996 Lease of the Kenai Public Dock
Station No. 3, to Snug Harbor Seafoods, Inc. for
$10,100 or $.0375/lb., Whichever is Greater.
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7. Resolution No. 96-33 - Adopting Certain Street Name
Changes to Eliminate Ambiguities and Establishing
Official Names for Kenai Streets.
S. Resolution No. 96-36 - Transferring $4,000 in the
General Fund for the Purchase of CSS1 for Annual Dust
Control operations.
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks & Recreation Commission
6. Planning & Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Historic District Board
c. Challenger Steering Committee
d. Kenai visitors & Convention Bureau Board
1. *Regular Meeting of April 17, 1996.
i. Discussion - Dunes Parking
1. Bills to be Paid, Bills to be Ratified
2. Purchase Orders Exceeding $2,500
3. *Osdinaaoe No. 1691-96 - Replacing the Tables Referred
to in the Personnel Regulations (Title 23) to Establish
a New Salary Structure by Grade and New Hourly Rates
for Part -Time Employees.
4. +Ordiaanas No. 1692-96 - Amending Title 23.50.010 of
the Kenai Municipal Code in Order to Incorporate
Changes Brought About by the Organization -Wide
Classification Study Conducted in 1995.
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5. *OrdinaUO* No. 1693-96 - Amending KMC 1.25.030(c)
• Allowing for a Deputy city Clerk or Temporary Deputy
City Clerk to be Paid the City Clerk's Salary During
the City Clerk's Absence.
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6. *Ordinance No. 1694-96 - Increasing Estimated Revenues
and Appropriations by $5,000 in the General Fund for
Completion of the Challenger Learning Center
Feasibility Study.
7. *Ordinance No. 1695-96 - Suspending the Provisions of
Chapter 7.12 of the Kenai Municipal Code Beginning June
15, 1996.
S. Approval - Consent to Assignment for Security/Lot 3,
Block 4, Fidalgo Commercial Center (John P. and Karin
L. Gensel d/b/a Creative Child Care LTD to The First
National Bank of Anchorage).
9. Approval - Application for Lease/Lot 4, Block 5, Cook
Inlet Industrial Air Park & Adjacent Right of Way
(Robert C. Jackson, d/b/a Jackson's Sales and Service).
10. Discussion - Airport Terminal Advertising.
11. Discussion Financial Disclosure & Conflict of Interest
Requirements for City Department Heads,
12. Discussion - Proposed City Manager Employment
Agreement/Thomas J. Manninen,
EXECOTIVS 8EB8ION - None scheduled.
I.
J.
as
1.
Mayor
2.
City Manager
3.
Attorney
4.
City Clerk
5.
Finance Director
6.
Public Works Director
7.
Airport Manager
1. Citizens
2. Council
(five minutes)
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KENAI CITY COUNCIL - REGULAR MEETING
MAY 1,1996
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
MAYOR JOHN J. WILLIAMS, PRESIDING
q
Mayor Williams called the meeting to order at approximately 7:00 p.m. in the Council
Chambers in the Kenai City Hall Building.
A-1. P- EDGE OF ALLIGIAME
Mayor Williams led those assembled in the Pledge of Allegiance.
A-2.
ROLL CALL
Roll was taken by the City Clerk. Present were: Smalley, Williams, Bookey, Swarner,
Moore, Measles and Bannock.
A -Se
ra
�kfl"'�
Mayor Williams requested the following changes to the agenda:
ADD TO. -
ADD TO:
B-1, Persons Scheduled to Be Heard - Information on Brain Awareness Week
and Traumatic Brain Injuries Support Group.
C49 Substitute Resolution No. %-34 - Change in price per pound.
C-69, Resolution No. 96-34 - R. Meier (R&J Seafoods) letter of May 1, 1996.
ADD TO: D-7c, Challenger Learning Center Committee -
a. 4/30/96 Challenger Center acknowledgement of City of Kenai as a site
designation.
b. 4/25/96 Chancellor Gorsuch, University of Alaska
Anchorage - congratulations on site designation.
ADD AS: H-13, Discussion - In -Lieu Water/Sewer Assessment Payment Request of Jack
O'Neil (Lot 3, Block 2, Thompson Park Addition).
ADD AS: I.S. Finance Director's Report - 4/26/96 DEC letter regarding Request for
Final Audit Waiver (East Side Sewer Interceptor and Thompson Park
Water/Sewer Mains) and Sweeney's response.
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KENAI C=ry COUNCIL MEETING MINUr
114A E1Z 1996 ES
MOTION:
Councilman Smalley MOVED for roval of the amended agenda and C
SECONDED the motion, pp Councilman Booke
There were no objections. Sp ORDERED.
A-6.
CO ND
Councilwoman SwarDer requested an amendment be made to the minutes of
Comments about the snow removal plan. Swann the APB 17
minutes in regard to her
minutes reflect that she wanted
binclude "... Willow Street and an co er asked that the
downtown area" to have the,
numbers to be seen, knocked down in order for storefronercia, areas in the
berms
and building
There were no objections from council
to make that technical correction.
MOTION:
Councilman Smalley 1VfOVED to a
SECONra the consent agenda with amendment
ORDERED• the motion. There were no objection .noted.
Councilwoman Swarner DE�
J sSO
� B• SCHEDULED PiJM
C COMA�F� ;
Richard Warrington • Read In Support Grou
Mr. Warrington referred to informatio P
eeting, The information was part of what n'buted to council at the beginnin
Washington, DC• he received at a conference Ile g of the
M
recently attended
Warrington explained that ages 16.24 is •
auto a�dents, etc. Coma lengthwhen most injuries
trauma suffered. Post traumatic depends upon the seven oocfcur from assault, violence,
amnesia affects males more than
1°Jury and the amount of
Warrington re females.
ported that he and the Traumatic Head In'u
nominations of people front the co , J iy Su
helmets while bike riding, etc. unity who are active in safety Group are requesting
meeting to those who have been�See �, be malnn a ty protection through using
-selected from the no presentation at a future Assembly g
nominations.
KENAI CITY COUNCIL MEETING MINUTES
MAY 11 1996
PAGE 3
Warrington also invited citizens from the community to attend their support group meetings
to learn how to assist people with injuries. He also reported the Kenai Community Library
has information available in regard to traumatic brain injuries and how to assist those with
these types of injuries.
Warrington reported that in the local communities, there is little counseling available for
brain injured people. He has received information from the State which says there are 700-
1,000 people in the state who have sustained brain injuries every year.
Mayor Williams stated he would make an effort to make a nomination as requested.
Williams thanked Warrington for bringing this information forward and added, it is one of
those things one does not think of until they are personally affected by a family member or
friend who has sustained such an injury.
Paul Dale - Thanked Warrington for bringing this information forward. Dale asked if
Warrington had been able to make a presentation at any of the district schools. Warrington
answered he has made a presentation at Skyview. Councilman Smalley suggested
i Warrington speak with Dr. Beamer in Soldotna as he is the district's director of all health
programs.
IT M C: PUBLIC HEARINGS
C-1. Ordinance No.1689-% - Increasing Estimated Revenues and Appropriations
by $2,592 in the Senior -Citizens -- Borough Special Revenue Fund. -
MOTION:
Councilwoman Swarner MOVED for adoption of ordinance No. 1699-96 and Councilman
Smalley SECONDED the motion.
There were no public or council continents.
VOTE:
Smalley: Yes Williams: Yes Bookey: Yes
Swarner: Yes Moore: Yes Measles: Yes
Bannock: Yes
MOTION PASSED UNANIMOUSLY.
• RBNAI CITY COUNCIL MBETING MINUTES
MAY 11 1996
PAGE 4
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C-2. Ordinance No. 1690-% - Increasing Estimated Revenues and Appropriations
by $2,500 in the Senior Citizens -- Borough Special Revenue Fund for Needed
Operating Expenditures.
MOTION:
Councilman Bookey MOVED for adoption of Ordinance No. 1690-96 and Councilwoman
Swarner SECONDED the motion.
There were no public or council comments.
VOTE:
Smalley: Yes Williams: Yes Bookey: Yes
Swarner: Yes Moore: Yes Measles: Yes
Bannock: Yes
MOTION PASSED UNANIMOUSLY.
C-3. Resolution No. %-31- Setting Fees for Xerox Copies, As Amended.
MOTION:
Councilman Smalley MOVED for approval of Resolution No. 96-31, for discussion purposes
and Councilman -Moore SECONDED the motion.
There were no public comments. Councilman Smalley stated it appeared the suggested
price per copy was quite a bit lower than previously set; would be lower than private sector
businesses (which are normally about $.25 a copy); and would place the city in competition
with private enterprise, encouraging people to come to City Hall and tie up equipment.
Smalley suggested a rate of $.25 instead because, he felt, at $.05 a copy, the cost of material
would not be recovered.
Finance Director Sweeney stated he was embarrassed to bring the resolution to council in
the first place. He brought it because there is resolution on file that, he felt, needed to be
amended. He suggested that the price per copy be determined by the city manager.
Sweeney explained there are a small amount of copies made by staff members. Instead of
staff members having to go to a private business, this .would allow them to make them at
work for a lesser price. He's rarely seen citizens come into city hall to make a huge mount
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KENAI CITY COUNCIL MEETING MINUTES
MAY 1, 1996
PAGE 5
of photocopies. Another reason he brought it up was because he found that different
people pay different amounts for copies.
p There has been some discrepancies and he was
trying to set the price at one rate which would provide a courtesy to a staff member who
needs to make an occasional photocopy of citizen who needs to make a copy. It would be a
courtesy only.
Sweeney added, he had not done any cost accounting to see if the cost of materials would
be recovered, however, he didn't think it would make a big impact one way or another.
Councilwoman Swarner asked what the rate was at currently and where were the different
prices charged within the city. Sweeney answered $.50 a copy, and did not know what the
other prices were being charged. Sweeney added, he paid a nickel for his private copies.
, P
Swarner referred to Sweeney's comment that he was embarrassed to bring the matter before
council, but there was a resolution already on tile. Sweeney stated there was a resolution
posted in the copy room from 1977 and it set $.50 a copy.
Swarner stated she did not have a problem with a $.50 charge as she felt the maintenance
needed to be covered, as well as the cost of the equipment and supplies. Also, she did not
want the city to be competing with private enterprise and would vote against the resolution.
MOTION TO AMEND:
Councilman Smalley MOVED to amend the "Now, therefore..." to change the $.05 a copyto
$.25 a copy. Councilman Bookey SECONDED the motion.
Clerk Freas explained that the original resolution from 1977 stated as a whereas that the
price per copy was set so not to compete with private enterprise and a higher fee was
desirable. She recommended that a $.25 per copy charge would be appropriate as the cost
of paper has doubled, and the $.25 per copy would be higher than private enterprise costs.
Williams stated he had used the private copy business, the price per copy could be from $.07
to $.15. A vending machine copy is usually $.25. Williams asked Library DeForest what the
charge was set at the library. DeForest answered, $.25 per copy. Clerk Freas noted that the
Senior Center also charged $.25 a copy as well. Williams stated he would support the
amendment of $.25 a copy as it would be the same as other copiers within the city, but
would also be higher than private businesses.
0 VOTE ON AMENDMENT:
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KENAI CITY COUNCIL MEETING MINUTES
MAY 11 1996
PAGE 6
Councilman Smalley requested UNANIMOUS CONSENT. Councilwoman Swarner
objected.
VOTE:
Smalley: Yes Williams:
Yes
Bookey:
Yes
Swarner: No Moore:
Yes
Measles:
Yes
Bannock: Yes
MOTION PASSED.
VOTE ON AMENDED MOTION:
Smalley: Yes Williams:
Yes
Bookey:
Yes
Swarner: No Moore:
Yes
Measles:
No
Bannock: Yes
MOTION PASSED.
C4. Resolution No. %-32 - Accepting a Grant From the Alaska Aerospace
Development Corporation for the Challenger Learning Center Feasibility
Study.
MOTION:
Councilman Bannock MOVED for approval of Resolution No. 96-32 and Councilman
Smalley SECONDED the motion.
There were no public comments. Mayor Williams reported that Kenai was selected as a site
for the Alaska Challenger Learning Center and during the Chamber luncheon, the steering
committee members were presented with certificates, a congratulatory telephone call was
teleconferenced from Lt. Governor Ulmer, and a representative of the Alaska Aerospace
Development office was in attendance.
VOTE:
There were no objections. SO ORDERED.
C.S. Resolution No. 96-33 - Transferring $10,000 in the General Fund for Shop
0 Repair and Maintenance Supplies.
KENAI CITY COUNCIL MEETING MINUTES
• MAY 11 1996
PAGE 7
MOTION:
Councilman Bookey MOVED for approval of Resolution No. 96-33 and Councilwoman
Swarner SECONDED the motion.
There were no public continents. Councilman Moore asked what the combined Repair &
Maintenance and Operating Supplies budget will be in the FY97 budget. Kornelis
answered, $154,180, which would be $2,000 more than the FY96 budget. Kornelis was asked
what was left in the FY96 Shop Operating Supplies budget and answered approximately
$22,000. Moore asked if Kornelis anticipated having to spend the $22,000. Kornelis
answered it was possible.
Moore suggested moving monies from Operating Supplies into Repair & Maintenance,
instead of taking from contingency. Kornelis stated he thought some of it could be taken
from Operating Supplies. Moore added, if additional funds are later needed in Operating
Supplies, they ^ould been taken from contingency.
• MOTION TO AMEND:
,Councilman Moore MOVED to amend the resolution by transferring the funds from
Operating Supplies to Repair & Maintenance Supplies instead of from Non -Departmental
Contingency. Councilwoman Swarner SECONDED the motion.
VOTE ON AMENDMENT:
There were no objections. SO ORDERED.
VOTE ON AMENDED MOTION:
There were no objections. SO ORDERED,
C-6. Resolution No. %-34 - Awarding the 1996 Lease of the Kenai Public Dock
Station No. 2, to Snug Harbor
Seafoods, Inc. for $8,000 or $.0375/lb., Whichever is Greater and the 1996
Lease of the Kenai Public Dock Station No. 3, to Snug Harbor Seafoods, Inc.
for $10,100 or $.0375/lb., Whichever is Greater.
Williams noted there was a substitute resolution and a letter from RJ Seafoods which were
distributed at the beginning of the meeting.
KENAI CITY COUNCIL MEETING MINUTES
• MAY 11 1996
PAGE 8
MOTION:
Councilman Moore MOVED for approval of Substitute Resolution No. 96-34 and
Councilman Bookey SECONDED the motion.
Kornelis, in explaining the difference between the original resolution and the substitute,
stated: The original resolution, in regard to Station 2, had "price per pound for over
266,666 lbs. which was from last year. The substitute resolution showed "price per pound" to
be over 213,000 lbs. To calculate the minimum bid, 213,000 lbs. was multiplied by $.0375.
Over 213,000, they will receive $.0375 per pound. This change also needed to be made for
Station 3. 11
Another change on the original resolution was needed in the "Now, therefore...," adding a
decimal point in the price per pound for both Station 2 and Station 3.
Swarner noted the original resolution should have been put on the table prior to the
substitute resolution.
WITHDRAWAL OF MOTION:
Councilman Moore withdrew his motion to approve Substitute Resolution 96-34 and
Councilman Bookey withdrew his second.
MOTION:
Councilman Moore MOVED for approval of Resolution No. 96-34 and Councilwoman
Swarner SECONDED the motion.
Williams noted that Paul Dale, of Snug Harbor Seafoods was present in the audience.
Williams also requested council to review the letter, distributed at the beginning of the
meeting, from R&J Seafoods at this time.
The letter stated:
Two years ago I stood before you in an attempt to procure one of the city cranes for our
summer fishing business. That year it was an open bid process because there were no sealed
bids for one of the cranes. That evening I had the highest bid for the third crane but after
one and half hours of discussion it was awarded to the second highest bidder who the
assembly felt had an established record and an established business working relationship
• with the city. Now, I return to you two years later believing I have worked hard at
KENAI CITY COUNCIL MEETING MINUTES
MAY 1, 1996
PAGE 9
establishing myself by using your crane and services and in doing so paying cash as we went.
I would like you to check the city records to prove that I have indeed been a good customer
for the city of Kenai.
This year I bid on crane #3 for the upcoming season. I was not the highest bidder for that
crane but my bid would have been the highest for crane #2 if I would have bid on that one.
I feel that since the assembly two years ago gave me the impression that a business
relationship with money was more important than just the highest dollar I believe that one
of the cranes should be awarded to R&J Seafoods. In my thinking you would be awarding
the two highest bidders for the city dock services. Since Mr. Dale was the highest bidder I
feel that it would only be fair to give him first choice on the station he would like to use and
we would get the remaining one. You would be awarding the two highest bidders for your
services and you will be getting the nuaximun (sic) amount of money for the services offer.
To me this seems fair and a win, win, win situation for Mr. Dale, ourselves, and the City of
Kenai. Please, consider my request. Thank you for your time.
Thank You,
. Randy Meier
Kornelis explained that last year, no bids were received for that station. A bid was received
from Snug Harbor for the other station, but none for the other station. When no bids were
received, both Snug Harbor and R&J Seafoods submitted a letter to council requesting a
contract for one of the stations. There was a long discussion and council decided to to with
Snug Harbor because they were established with the city and because it would be
advantageous to have one company working on the dock instead of two companies.
Kornelis went on to say, this situation is different as both stations were competitive sealed
bids. Station #2 was opened at 2:00 p.m. on 4/24/96 and Station #3 was opened at 3:00
p.m. on 4/24/96. He added, he recommended council go ahead with the award of the
contract to Snug Harbor Seafoods as set out on Substitute Resolution No. 96-34.
Bannock asked if there was an advantage or disadvantage to the stations. Kornelis stated,
one has a storage area above the office and the other has a window which faces out over the
dock and boats can be seen coming in. Station #3 has a little more room. Bannock stated,
after reading Meier's letter, if Meier had made a mistake in his bid, thinking he was bidding
on the other station. Kornelis stated, Meier mailed in his bid and didn't attend the pre -bid
conference. Mr. Dale was the only bidder who attended the pre -bid conference.
Paul Dale - Stated the city dock is a wonderful facility and has always enjoyed doing
• business there. The dock is also well -managed. He read the letter from R&J Seafoods and
KENAI CITY COUNCIL MEETING MINUTES
MAY 1, 1996
PAGE 10
wouldn't think it a win, win situation for him to give up one of the stations. His recollection
of the discussion a few years ago was different than Kornelis'. He thought it was not exactly
clear as to which was the most valuable station in regard to the crane, etc. A third
consideration was the minimum bid. Dale added, he recommended the city have a multi-
year contract as was done in years past. He would be willing to lay more for the multi -year
lease and would continue to do that if it was consideration. He encouraged the council and
Harbor Commission to review the policy of multi -year contracts.
MOTION TO AMEND:
Councilwoman Swarner MOVED to amend Resolution No. %-34 as indicated with the
Substitute Resolution No. 96-34. Councilman Smalley SECONDED the motion. There
were no objections. SO ORDERED.
VOTE ON AMENDED MOTION:
There were no objections. SO ORDERED.
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Smalley requested Bookey to take the suggestion of the multi -year lease to the Harbor
Commission for their consideration.
Manninen stated that he thought, according to Dale, it may be to the city's advantage to try
leasing the dock spaces on a staggered basis with a one and two-year bid. In 1997 have a
one-year and two-year and see what happens and see if the paces do come in better and
then decide on the renewals, -whether the -staggered leases should continue, but have
something come up every year.
Kornelis explained the contracts used to be staggered for every two and four years and
included clauses in regard to poundage. Bookey suggested there should not be any legal
problems doing staggered leases if they have been done that way in the past. Kornelis
stated he would like to do staggered leases again.
Manninen added, the basic theory going to four years is that a peak might be hit that would
beat up on the person bidding and a low may hit the area. and might be locked into
something that the city wouldn't want to live with and that's why a mid point would want to
be reached and if something comes due every year, the highest or the lowest wouldn't be
received, but it would be fair to all parties. It would seem to him that would be fair that
way and have a better on -going relationship than getting the highest bid and then fund out
all the bidders were run off because of high bids and no business.
• KENAI CITY COONCIL ME8TIN6 MINUTE3
MAY 1e 1996
PAGE it
Williams suggested the Harbor Commission discuss the staggered, multi -year lease at the
end of the summer.
C-7. Resolution No. %-35 - Adopting Certain Street Name Changes to Eliminate
Ambiguities and Establishing Official Names for Kenai Streets.
MOTION:
Councilman Smalley MOVED for adoption of Resolution No. 96-35 and Councilwoman
Swarner SECONDED the motion.
There were no public comments. Williams noted the resolution would clear up the
differences in street names between the city and the borough.
Manninen reported this was another cooperative procedure between the city and the
borough. The borough has been assisting Planning & Zoning, Jack La Shot and Public
Works, and they have put a lot of time and effort into it. With the effort, the borough
system could not be updated and without the ci 's coo '
Pd ty cooperation, rt probably wouldn t get the
cooperation with projects for the city, like land for the water well.
VOTE:
There were no objections. SO ORDERED,
C.S. Resolution No. %-36 - Transferring $4,000 in the General Fund for the
Purchase of CSSI for Annual Dust Control Operations.
MOTION:
Councilman Bookey MOVED for approval of Resolution No. 96-36 and Councilwoman
Swarner SECONDED the motion.
There were no public continents. Councilwoman Swarner asked how many times the dust
control would be applied during the summer. Kornelis answered, once this summer and
funds were included in the FY97 budget to apply the CSS1 once next year. Last year, he
believed there was some of the CSS1 left over and they were able to make two applications.
Swarner stated she was concerned that there may not be enough money budgeted in the
FY97 budget for the application. Kornelis stated there is enough in the budget for one
application to be done in May or June.
KENAI CITY COUNCIL MEETING MINUTES
MAY 1, 1996
PAGE 12
Moore asked if the transfer could be made from contingency out of the Public Works
budget. Williams asked if the funds were ever budgeted in a separate budget. Komelis
answered there may be some money in Machinery & Equipment and the money has always
been budgeted in R&M Supplies.
Measles stated that it seemed every spring council has had to transfer funds to purchase the
CSS- 1. It could be because the money budgeted for the application gets spent on other
items. Kornelis stated there were a lot of unexpected expenditures from this year's budget.
Measles stated, it happens every year and funds are taken out of contingency to purchase
the CSS-1.
Kornelis reviewed some of the expenditures made in the past year which were not expected,
i.e. culvert in Old Town, sign material, grates for storm drains, etc. With the $4,000
transfer, it should cover costs until the end of the year. The $4,000 would not be only for
CSS-1.
Measles stated his concern that the budget is being cut too short. If it is an ongoing
problem, there may be a problem in development of the budget. Kornelis stated he did not
like having to transfer funds to do the application before. However, he thought there were
enough funds in Streets Machinery & Equipment from where the money could be
transferred.
MOTION TO AMEND:
Councilman Moore MOVED to amend the resolution by transferring from Streets
Machinery & Equipment instead of Contingency at the same amount.- Councilwoman
Swarner SECONDED the motion. There were no objections. SO ORDERED.
VOTE ON AMENDED MOTION:
There were no objections. SO ORDERED.
BREAK TAKEN: &05 P.M.
BACK TO ORDER: 8:25 P.M.
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KENAI CITY COUNCIL MEETING MINUTES
• MAY 1, 1996
PAGE 13
D-1. Council on Aging
Councilwoman Swarner reported the next meeting would be held on May 14, 1996. She will
be out of town and unable to attend. Swarner invited one of the other council members to
attend for her.
D-2. Airport Commission
Councilman Measles reported the Commission's next meeting was scheduled for Thursday,
May 9. He would be unable to attend as he will be out of town.
D-3. Harbor Commission
Councilman Bookey reported the Commission's next meeting would be held on May 6.
iD4. Library Commission
Councilman Moore reported the Commission's next meeting was scheduled for Tuesday,
May 7. He added, the Library concluded the Sunday openings. They reported they served
over 100 patrons each Sunday and the openings went very well.
D-5. Parks & Recreation Commission
Councilman Bannock reported there was no meeting since the last council meeting. The
next meeting was scheduled for Thursday, May 2.
Williams stated he was asked when the "Dust Bowl" parking area would be open. Acting
Airport Director Holland stated.one of the barriers had been removed. Bookey stated he
knew the city approved the road contractor to use the city property across the street from
the "Dust Bowl," but didn't remember allowing them to block off the "Dust Bowl."
Kornelis stated he thought the contractor did it on his own. He suggested the city get some
gravel placed in that area after their use. Attorney Graves stated he did an agreement for
the other side of the road.
Manninen reported he spoke with Jack La Shot and Kornelis and was told that they
received a call last year. La Shot had an arrangement from them that they will do gravel
work in the field. This wasn't approved by council. Other Pep people are charged a month for
KENAI CITY COUNCIL MEETING MINUTES
1W MAY 1, 1996
PAGE 14
storage on the land. They fixed up the property across the street and should expect that
they will be charged an amount of money for use of the property since last year.
Swarner asked if La Shot confirmed the arrangement with a letter. Manninen stated he
didn't know, but didn't think he did. He believed it was an understanding that the
contractor would improve the property later on.
Williams stated the contractor would be bringing in a lot of gravel in the next few weeks and
it shouldn't be a problem to place some in that area.
Councilwoman Swarner requested Administration to remind the contractor of the oral
agreement. Swarner asked when the tent camping area would be opened. McGillivray
answered the area had been too wet to get into, but they will get in the area as soon as
possible. They have had no requests for camping at this time.
D-6. Planning & Zoning Commission
. Councilman Smalley reported the minutes of the last meeting were included in the packet.
He urged council to read over them as the meeting was very busy. He had not been in
attendance as he was at a budget work session. Smalley reviewed the actions taken at the
meeting, noting the resolution to place a moratorium on construction within nine square
miles of the airport was defeated.
Williams referred to that discussion and reminded council that the question may come to
council in the future. The moratorium would affect any construction project in excess- of
$10,000. Smalley noted that the constrictions would not encourage contractors to develop in
Kenai.
Williams reported that in real estate sales, the emphasis is on disclosure, i.e. the prospective
buyer is to be told everything about the purchase. In this case, it would take away the
ability for the buyer to come back and sue the city due to noise from the airport, etc. There
are heavy penalties for not disclosing.
D-7. Miscellaneous Commissions and Committees
D-7a. Beautification Committee
Councilwoman Swarner reported the next meeting was scheduled for May 14 at 5:30 p.m.
She won't be there, but encouraged another councilmember to attend in her place.
KENAI CITY COUNCIL MEETING MINUTES
. MAY 1, 1996
PAGE 15
D-7b. Historic District Board
No quorum, no meeting.
D-7c. Challenger Steering Committee
Councilman Bannock reported the City of Kenai was awarded the Alaska Challenger
Learning Center site and he was very proud of the effort and experience. They will now be
looking for funding.
Williams added, he was developing more of an understanding of what a unique opportunity
this will be for Kenai. It reminds him of the AU -America City experience. As a site, it will
present Kenai with an opportunity for the future. He will work hard to find funding in
developing the Center and invited all to help. Williams also thanked Bannock for his
efforts.
D-7d. Kenai Visitors & Convention Bureau Board
Councilman Bookey reported the next meeting was scheduled for May 6 at 12:00 Noon at
the Center.
ETEM —E, MINUTES
E-1. Regular Meeting of April 17,1996.
Amended during consent agenda approval.
ITEM F: CORRESPONDENCE
None.
ITEM G: OLD BUSINESS
G-1. Discussion - Dunes Parking
Council reviewed a memorandum included in the packet from Kornelis which discussed
access concerns and suggestions for the north and south side of the river.
• RENAI CITY COUNCIL MEETING MINUTEB
MAY 1, 1996
PAGE 16
Bannock stated he thought the information included in the memorandum was close to what
he had envisioned, but he was concerned with Item No. Z no parking signs on the north
side beach. He added, making ' a place to park will invite a problem. He thought there
would be no parking allowed on Kenai Avenue.
Swarner stated, at the last council meeting, they passed an ordinance to prohibit parking on
Kenai Avenue. Swarner asked if Kenai Avenue had been graded. Kornelis answered yes,
and they have begun placing logs along the side of the Avenue. Swarner stated council did
not want Kenai Avenue graded in order to discourage use of the road. Kornelis stated he
did not understand it that way. The logs will prevent parking along the dunes and keep
people off the dunes. Kornelis added, the ordinance talks about parking on the Avenue.
The placing of logs will deter off-street parking. He spoke with Attorney Graves and
thought this was what council wanted. They can design a parking area.
Swarner stated that when she voted on the no parking ordinance, she did not intent any
parking along there. Kornelis stated he understood that council would have the option to
designate off-street parking. If council desires, he can make it no parking there. If signs are
• placed to say no parking, it would prohibit parking all year around. Local residents would P P g Y
not be able to use the area when there is no dipnetting or in the winter.
Moore concurred with Swarner and added, his intent of voting on the ordinance was for no
parking, but to allow a loading/unloading area or handicap parking.
Smalley stated he didn't want any parking there either. He realizes the logs look nice, but
concrete tubes may need to be -placed later. He added, he had no problem with a
loading/un:oading area.
Bookey stated he thought local residents should not be excluded from the use of the area
after dipnetting. Smalley suggested the no parking be designated between July 10 and
August 5 -- dipnetting season. Swarner stated if the idea of the no parking was to protect
the dunes, then her idea would be to not allow parking anytime. She added, she realized
enforcement would be a problem.
Bookey asked Kornelis if he had heard any news in regard to the city's application for Exxon
funds to build foot bridges, etc. Kornelis stated he was told there was a good possibility the
city would receive funds, but it would probably be after the dipnetting season.
Moore stated he didn't think the no parking would be a problem for the locals. If 30 people
are allowed to park, 60 will try to squeeze in. He wanted to avoid that. Smalley stated he
KENAI CITY COUNCIL MEETING MINUTES
• MAY 1, 1996
PAGE 17
agreed with Swarner but he was mostly concerned with the volume of people that would be
walking on the beach.
Williams reminded council they had tried to contact the owners of the private lots along the
Avenue and discuss purchasing the properties from them. He added, the properties are
worthless as far as assessed value. If the city owned those lots, it could block off the road
completely. Kornelis noted that someone allowed parking on a huge area of private
property last year. The road is the city's. Kornelis added, none of the property owners
responded to Kim Howard's letters.
Williams suggested that if the city's intention was to close off the road to protect the dunes,
etc., it could "take" the properties.
A long discussion continued in regard to access and what to do. Harbor Commissioner
Jahrig stated the Harbor Commission had discussed the matter also and agreed they wanted
to save the dunes from further destruction. He did not think the logs will hold the people
back. He suggested council consider placing a gate with a padlock to block off the road. If
. a private property owner wanted to get in, they could be given a key. He added, keep it
locked for the dipnetting season or special openings.
Policing of the area will be difficult as they expect a lot more parking problems at the dock
due to the dipnetting being allowed from boats. He added, he thought it would help mostly
by placing a gate and signs in regard to beach access.
Attorney Graves was asked if the city could place a gate across the road and block it.
Graves answered, there is private property there, but if the city allows the private property
owners to access their property, it would be acceptable. A letter could be written to the
property owners informing them of the city's plan and asking them to call the city for a key.
He added, he thought it a legitimate reason to block off the road: safety and habitat
protection purposes.
Smalley asked what would the city do if the property owner told friends they could get in
and let them park there. Graves stated, it would be a potential problem and may be a
reason the city would want to acquire the property.
Swarner asked if a permit was required to make an area into a parking lot. Graves
answered, only if fill is required. '
0
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KENAI CITY COUNCIL MEETING MINUTES
MAY 1, 199E
PAGE 18
Bannock stated he had no problem with closing the area to parking from, January through
December. Graves stated he was not advocating closing the road year around, but when
traffic was heavy.
Council determined the following for the North Side of the river:
I. Place logs along Kenai Avenue to block off the dunes and the parking areas.
2. Place a gate at the start of Kenai Avenue with a failsafe lock.
I Make a key available for Kenai Avenue private property owners to get to their
property if they ask (they have to show proof of ownership).
4. Place signs reading, "Road closed July 1 through August 31."
South Side:
Kornelis referred to the information included in the packet. He reported, the city did try to
remove the right-of-way a few years ago, but it was denied by DNR. He suggested the city
provide signs and place them along the mean high tide line.
Graves stated his understanding is that the council wants to prevent vehicular traffic on the
right-of-way, but still allow vehicles to the beach, protecting the grass area. Smalley liked
the suggestion of placing a sign stating "dead end, no turn around." Moore stated, he was in
support of prohibiting vehicular traffic on the grass areas of the dunes above the -mean high
tide lines. It may help dipnetters think about and plan their entrance and exit from the
beach.
Smalley stated a sign is okay, but is only effective if someone is there to enforce it. He
thought this would be a big problem and didn't want to put the land owners in that
situation.
Steve Perrizo - Perrizo described the beach area as steep. When people drive onto the
beach, ruts are made. The tide takes away more and more. He had asked to prohibit
vehicular traffic above the mean high tide which would save the dunes and wouldn't deny
anyone access. It would also stop the tearing up of the soft area of the beach.
Williams asked Perrizo if he would mark where the signs need to be placed. Perrizo stated
he would. Bannock suggested a sign be placed stating that Cetacea could be used. It was
KENAI CITY
MAY 1, 1996
PAGE 19
COUNCIL MEETING MINUTES
also reported there was a possibility the Kenaitze Indian Tribe
camping area in the vicinity. If they do, something else May need develop a large
Y d to to be done.
After discussion, council determined to do the Wowing on the South Side beach:
1 • Place four or five signs along mean high tide line stating,
mean high tide water mark. Mr. Pemwill mark
izo bng' "No vehicular traffic above
placed.) " where the signs sholdd be
2• Place a "Dead End " No Turnaround" sign on Perrizo
property.
NEW BUSINESc
H•1• Bills to be Paid, Bills to be Ratified
MOTION:
•
Councilman Smalley MOVED to pay the bills and Councilm
motion. There were no objections. SO ORDERED, an Bookey SECONDED the
H-2. Purchase Orders Exceeding $2,500
MOTION:
Councilman Smalley MOVED to pay the purchase orders . Bookey SECONDED the motion. There were no objections.
$2,500 and Councilman
� sSO ORDERED.
H-3. Ordinance .wo.1691.9g th
6 - Replacine Tables
Regulations (Title 23) to Establish a New Salary ferr ed to in the Personnel
Hourly Rates for Part -Time Employees. cture by Grade and New
Introduced by consent agenda.
H'4• Ordinance No. 1692-% - Amending 'Fide 23,S0.0
Code 10
in Order to Incorporate Changes Brought About
Kenai Municipal
Wide Classification Study Conducted in 199S. by the Organization.
Introduced by consent agenda.
•
KENAI CITY COUNCIL MEETING MINUTES
MAY 1, 1996
PAGE 20
Ordinance No.1693-96 - Amending KMC 1.25.030(c) Allowing for a Deputy
City Clerk or Temporary Deputy City Clerk to be Paid the City Clerk's Salary
During the City Clerk's Absence.
Introduced by consent agenda.
H-6. Ordinance No.1694-96 - Increasing Estimated Revenues and Appropriations
by $5,000 in the General Fund for Completion of the Challenger Learning
Center Feasibility Study.
Introduced by consent agenda.
H-7. Ordinance No. 1695-96 - Suspending the Provisions of Chapter 7.12 of the
Kenai Municipal Code Beginning June 15, 1996.
Introduced by consent agenda.
H4. Approval - Consent to Assignment for Security/Lot 3, Block 4, Fidalgo
Commercial Center (John P. and Karin L. Gensel d/b/a Creative Child Care
LTD to The First National Bank of Anchorage).
MOTION:
Councilman Smalley MOVED for approval of H-8, Consent to Assignment for Security/Lot
3, Block 4, Fidalgo Commercial Center (John P. and Karin L: Gensel d/b/a Creative Child
Care LTD to The First National Bank of Anchorage). Councilman Bookey SECONDED
the motion.
Attorney Graves reported Administration had no objections to the approval.
VOTE:
There were no objections. SO ORDERED.
H-9. Approval - Application for Lease/Lot 4, Block 5, Cook Inlet Industrial Air
Park & Adjacent Right of Way (Robert C. Jackson, d/b/a Jackson's Sales and
Service).
KENAI CITY COUNCIL MEETING MINUTES
MAY 1, 1996
PAGE 21
Mayor Williams reported the applicant was extremely ill and in the hospital. He requested
the item be postponed for about three months. If it would take longer, an extension could
be approved.
Attorney Graves reported Administrative Assistant Howard had no problem with postponing
action as this has been done in the past for other people.
MOTION:
Councilman Smalley MOVED to delay action on the application for lease of Lot 4, Block 5,
Cook Inlet Industrial Air Park & Adjacent Right of Way (Robert C. Jackson, d/b/a Jackson's
Sales and Service). Councilman Bannock SECONDED the motion. There were no
objections. SO ORDERED,
H-10. Discussion - Airport Terminal Advertising.
Mayor Williams, referring to the information included in the packet, noted the Airport
Manager recommended approval of the proposal •
PP p pos submitted by Interspace.. Acting Airport
Manager Holland reported they solicited for proposals and received two bids. Airport
Manager Ernst surveyed other airports involved with Interspace and they all had positive
responses. Holland added, Patricia Ryan, who spoke to council several months ago, was
present if council had any questions.
Patricia Ryan, IntersPace AlrPOrt Advertising- Ryan stated she had the opportunity to _be in
Kenai for a longer period of time- and had traveled around the neighboring areas. She felt
more convinced the city had an opportunity to enter into a partnership with Interspace -and
enhance the airport.
Williams stated he believedthe signage and advertising would enhance the facility; however,
i
the city did not want to do t for a monetary gain. The council has expressed their concern
that the acceptance of the contract would not place a hardship on those already advertising
in the airport. They would want to pursue a moderate rate structure.
Holland reported the Airport Commission recommended going forward with the Interspace
contract. Ryan stated when they prepared their rate structures, they were sensitive to those
types of concerns due to their experience working with other airports of Kenai's level.
Because of that, they prepared a pro forma from $25 a month to a higher level which will
allow advertisers the opportunity to take advantage of advertising in their cost range. She
added, there were only two places in the airport that were at a higher cost level.
KENAI CITY COUNCIL MEETING MINUTES
• MAY 1, 1996
PAGE 22
Ryan added it would be a problem if the council would want to control the rates. If the
people don't like the rates, they wouldn't have the business. They have structured their
prices through the markets from the U.S. and Canada. In almost every case, they have
worked with the people on the rates to find a rate they will be comfortable with.
Williams asked if the advertising customers would be only from Kenai or out of the city
limits. Ryan answered, they would like to work with people within the Peninsula -- the
service areas of the users of the airport. There normally is not a lot of national advertising
in an airport of this size. Most advertisers will be local. Ryan reminded council, the airport
has the right to approve or disapprove every contract.
Swarner asked how long the contract would be in effect. Ryan answered, ten years which
will allow everyone to get back their investment. This is what is normally proposed. Ryan
added, the size of signs would vary, i.e. 30 x 30 displays over the telephone bank, flag
displays, off the column, etc. The value would be for the exposure received.
Bookey stated he was concerned the airport would fill up with advertisers from outside the
• community. Smalley asked if the city was limited to five-year contracts. Ryan answered,
they have contracts in 39 other airports. The FAA regulation doesn't apply to the air side.
They are a DBE which takes care of the ruling about an extended contract. It is permitted.
The ten-year term will allow them to make a capital investment and offer three to five-year
contracts.
Manninen asked what would happen if they overestimated the market and, in two or three
years, wanted to get out or the city is not happy with the results. Is there a buy-out or get-
out clause? Ryan answered yes. There were a number of clauses which would _ allow the city
or Interspace to discontinue the contract. However, in 21 years of their business history,
they have not had an airport want them to leave. She added, she will work with the airport
anti the community to make it work. They wouldn't take the commitment lightly. They
recognize Kenai as unique.
MOTION: °
Councilwoman Swarner MOVED to have Administration enter into a negotiated contract
with Interspace Airport Advertising to market and manage all the advertising in the airport
terminal building. Councilman Measles SECONDED the motion.
Williams asked if the federal park system pictures will be able to stay on display. Ryan
answered they have planned everything around the photo. They have talked with Airport
KENAI CITY COUNCIL MEETING MINUTES
• MAY 1, 1996
PAGE 23
Manager Ernst and have looked for appropriate places for their signs. They don't intend to
remove the photos.
Councilmen Bookey and Moore objected to unanimous consent.
VOTE:
Smalley: Yes Williams: Yes Bookey: No
Swarner: Yes Moore: No Measles: Yes
Bannock: Yes
MOTION PASSED.
H-11. Discussion Financial Disclosure & Conflict of Interest Requirements for City
Department Heads.
Councilman Smalley stated he requested this topic be brought forward to council for their
review as it seemed questionable as to whether department heads needed to be included in
the requirement of submitting a conflict of interest form. A short discussion followed.
Attorney Graves was requested to compare the city ordinance with the state statute to see if
an amendment to the city's ordinance should include any other changes in addition to
removing "and department heads."
There were no objections from council.
BREAK TAKEN: 10:05 P.M.
BACK TO ORDER: 1&15 P.M.
H-12. Discussion - Proposed City Manager Employment Agreement)Thomas J. Manninen.
MOTION:
Councilman Smalley MOVED to table this item and Councilman Bookey SECONDED the
motion.
0
KENAI CITY COUNCIL MEETING MINUTES
. MAY 1, 1996
PAGE 24
Mayor Williams noted this was a non -debatable motion and asked if there was unanimous
consent. Councilmen Measles and Bannock objected.
-VLgtA
Smalley: Yes Williams: Yes Bookey: Yes
Swarner: No Moore: Yes Measles: No
Bannock: No
MOTION PASSED.
H-13. Discussion - In -Lieu Water/Sewer Assessment Payment Request of Jack O'Neil (Lot
3, Block 2, Thompson Park Addition).
Finance Director Sweeney referred to the information distributed to council at the beginning
of the meeting which explained that Mr. O'Neil requested to make an in -lieu water/sewer
assessment payment. The assessment payment would be for Lot 3, Block 2, Thompson Park
Addition, which was not included in the Thompson Park Assessment District. O'Neil wants
to serve this lot with water and sewer by dedicating an easement from Fireweed Lane. The
Kenai Municipal Code allows in -lieu assessment lump sum payments if they are approved by
council. The assessment is calculated at the same rate as used in the assessment district.
Sweeney recommended approval of the in -lieu lump -sum payment.
Kornelis noted the city will have to make sure the easement i$ dedicated. Also, O'Neil will
have to tie into the water/sewer line at his own cost.
Williams stated he wanted Administration to make sure O'Neil dedicates the easement
before the work is completed and know where the dedicated easement is.
Swarner stated she understood O'Neil was building a bed & breakfast. Graves stated he
thought it was an apartment complex. Swarner suggested the city keep an eye on the
water/sewer rates for the building as a commercial building; and, if the apartments are
rented for short stays, the owner should pay any applicable bed tax.
Williams suggested the city recommend to O'Neil that he put a water meter on the building
as it would drop his bi!l by 75%.
KENAI CITY COUNCIL MEETING MINUTES
MAY 1, 1996
PAGE 25
Councilwoman Swarner MOVED for approval of the in -lieu assessment payment and
Councilman Smalley SECONDED the motion.
Williams requested the city review the easement and water meter situation before going
forward with the connection. Kornelis stated O'Neil would not get a permit without it.
VOTE:
There were no objections. SO ORDERED.
EXECUTIVE SESSION - None scheduled.
11 :
0 I.1. Mayor
ADMINISTRATION REPORTS
a. Department of Corrections - Williams reported he received information from
the Department of Corrections on SB 386 and was requested to give testimony at a
teleconference on it. Williams noted, the bill would allow the State to bond for design and
construction of State correction facilities, jail facilities, etc. The bonding would allow for
$2,000,000 to expand the Wildwood Correctional Facility. The State was looking for support
of the entire bond issue. Williams asked if council would allow him to speak at the hearing.
Bookey asked if the Borough had been asked to -join the teleconference. Williams stated he
did not know. Smalley stated he didn't have a problem with the mayor speaking, as there
are family members of Wildwood inmates that live in the community. Bookey stated he also
would support it. Smalley added, they weren't talking about the city getting involved, just
supporting the state bonding. -
Williams requested that Manninen accompany him to the hearing.
b. American Legion State Convention - Williams reported he would be making a
welcoming presentation to the American Legion participants. There would be approximately
300-350 people attending.
C. Evaluation of Clerk and Attorney - Williams requested the evaluation of the
City Clerk and City Attorney take place during the 5115196 meeting. There were no
. objections.
KENAI CITY COUNCIL MEETING MINUTES
MAY 1, 1996
PAGE 26
d. Juneau Trip - Williams reported he would be traveling to Juneau for the
closing of the legislature as well as to meet with Department of Transportation
representatives about the ARFF.
e. Absence - Williams noted he would not be in attendance during the June 5
meeting and asked that if Vice Mayor Measles was not in attendance, Councilwoman
Swarner conduct the meeting.
1.2. City Manager
a. Outlook Forum - Manninen reported the Forum would be held at the Sports
Center on May 14.
b. Information Item 12 - Manninen referred to his letter in regard to fish tax
which was sent to Senator Salo and Representative Navarre. He added, he also sent a copy
to Salamatof Seafoods for their review. The city's estimated effect on the budget was
accurate with their information. He will advise if he receives any further information.
C. Vacation - Manninen reported he would be out of the state from June 1-14,
1996. He had already purchased the tickets. He will not be at the first meeting in June.
d. ARFF Meeting - Manninen reported he also would be attending the meeting
with DOT in Juneau.
1-3. Attorney
Attorney Graves stated he checked into the city -owned lots which council requested him to
do during the April 30 budget work session.
Evergreen Lots - Graves stated, there are 15 city -owned lots along Evergreen which
went out for bid a few years ago. No bids were received. The Code would allow for those
lands to be put out to sale below fair market price with a resolution. In April, 1994, the lots
were valued at $11,000 according to the appraisal.
Williams suggested "for sale" signs should be placed on the property and see what happens.
The signs should also state 111,009' and "water/sewer included."
There were no objections.
0
•
•
0
KENAI CITY COUNCIL MEETING MINUTES
MAY 1, 1996
PAGE 27
Inlet Woods Lots - Graves reported he called the Borough for back tax information
on the city -owned lots in Inlet Woods. They did not get back to him prior to the meeting.
He will update council when he gets the information.
Graves added, there are 16 city -owned lots in Inlet Woods and only two of them have been
declared "not for public purpose." They would have to be sold by 'but -cry" bid because they
are foreclosures. The process could be started.
If they are sold free of the assessments, they can be sold for below fair market value as long
as they are sold in an outcry auction. Some of the lots were foreclosed upon by the
Borough. They do carry the foreclosure stigma for ten years. During other sales,
approximately 50% of the lots were sold.
Graves was directed to wait until after he receives assessment/tax information from the
Borough. Graves clarified, he was to hold off on the process to declare the lots not needed
for public purpose until he receives a report back from the borough and report back to
council. Council agreed.
I.4. City Clerk
Mobile Food Vendor Licenses - Clerk Freas reported the information requested by
council in regard to the Mobile Food Vendor licensing was included in the packet for their
information. Councilwoman Swarner stated that the city was not enforcing the code for
restaurant licensing (which would include food stands set up for Fourth of July parade, etc.)
because there is not a health officer to do inspections. Graves answered yes and added; to
his knowledge, and in checking with Jack La Shot, there has never been a health officer.
Swarner stated she had a problem with food vendors coming in and out during parades or
softball tournaments and competing with the local businesses. Swarner suggested the
ordinance be deleted if there is no health officer.
I.S. Finance Director
a. DEC Grant Audit - Sweeney referred to the letter in the packet from DEC
stating an audit of city DEC grants would be taken on April 10. The audits are at DEC's
expense and should last about four days.
AM KENAI CITY COUNCIL MEETING MINUTES
MAY 1, 1996
PAGE 28
Williams asked if they might be attempting to recover unspent funds on the grants.
Sweeney answered, the unspent amounts of those grants had already been rededicated.
Kornelis stated the DEC person is new and wants to get acquainted with the grants and
grantees, etc.
I-6. Public Works Director
a. Aerial Photo - Kornelis reported the new aerial photo of the city was received
and ready to be hung. He was directed to find an appropriate spot in council chambers.
b. Mission Street Project - Kornelis reported Arness and the Church have given
their approval of the plan. Wayne Cherrier has contacted them and asked to trade his right-
of-way for paving a piece of property on Overland. Kornelis added, he checked with DEC
to see if it could be added as part of the project and they said no. Cherrier also wanted to
know if the city would want to do the paving with city funds. He told Cherrier he would
check with council but would recommend they say no. Cherrier will be writing a letter to
him and request the matter be brought to council for consideration. Kornelis added, what
he is requesting is off the project completely.
Bannock suggested Cherrier make his request in writing with a rough design plan of the
request prior to it being brought to council for consideration.
C. Basin View Subdivision Paving - Councilman Smalley stated he had received
some calls in regard to the city's plan to pave Dolchok Lane. Smalley asked what the
progress was on the paving. Kornelis reported council had put the engineering proposal on
the shelf and asked for funding from the State in 1995 and 1996 as "Community Road
Development" which was in the No. 2 position on the CIP list. Basin View paving was
considered as one of the projects under that grant request. The city is still waiting for
funding from the state.
d. Alaska Clean Water Fund Priority List - Kornelis referred to Information
Item No. 3 which was a request for applications for loans from ACWF. The funds would be
for sewage works, land fills, etc. The STP expansion would not be for another two or three
years.
Williams suggested the city complete the questionnaire in order to get on the eligibility list.
They may be able to acquire funding for the STP expansion.
is
• KBNAI CITY COUNCIL MEBTING MINUTES
MAY 1p 1996
PAGE 29
I-7. Airport Manager
Acting Airport Manager Holland report Manger Ernst and Fire Chief Burnett were in
Washington, DC doing ground work and acquiring support for the building of the ARFF in
Kenai. After they return from there, they will travel around the state, including Juneau, to
speak to fire departments, DOT representatives, FAA representatives, etc. to garner support
of the project.
ITEIM • DISCUSSION
J-1. Citizens
None.
J-2. Council
Bookey - No report.
Swarner - a. Retirements - Swarner stated council had directed Administration to
notify council when an employee was retiring. She added, they received information from
the Fire Department in regard to the retirement of Don Morgan, but were not informed of
Nancy Brown's departure or Morgan's from City Hall.
Manninen -stated -he had placed a letter in the agenda packet mi regard to Morgan's and
McGdlivray's retirements, however, he didn't know anything about Brown's.
b. Engineering Technician/Safety Position - Swarner noted that during budget
work session last night the engineering technician position was discussed. During prior work
sessions, she thought the majority of the council did not want that position to be as a safety
person after they were told that bids would be needed to do engineering jobs (they had
understood, when the position was originally funded, that this position would be used to do
engineering work in-house). According to the budget to be introduced at the next council
meeting, the position was still listed as an engineering technician.
C. May 15919% Council Meeting - Swarner reported she would not be at the
next council meeting.
Williams referred back to the safety position issue. Swarner stated she had a problem
having the engineering technician doing the safety work because when the position was
KENAI CITY COUNCIL MEETING MINUTES
MAY i, 1996
PAGE 30
originally approved, council was told the position was needed for engineering purposes and
that it would save the city money doing the work in-house. She would like the engineering
technician to continue in the original job description they approved. Smalley stated he
would support that.
Manninen stated he saw the learning curve finished in the safety areas. In regard to safety
start-up things, Rachel (engineering technician) has gone to classes and is going to classes
on safety and has started programs so that learning curve is leveling off. She should be able
to spend more time on engineering tech -related issues and contaminated soils -type issues
and all the things they don't want to know about, but are there. That's what she was hired
for and not starting up new safety programs, but maintaining those programs. He thought,
more directly to the point, and directly to the budget point, that if that position is rated as a
safety department there would be a significant change in the compensation study versus if
that position is rated as an engineering tech with safety responsibilities, but not a separate
department and still under the Public Works, would be much less responsibility. That may
not be why it was brought up, but is how he saw it and until there's a lot more demand for
straight engineering tech services, he recommended just having the person there as a
engineering tech because she's been able to take on more responsibilities and the job has
grown and the compensation will grow when the council approves the FY97 budget to
adequately compensate for it.
Williams asked for an approximate percentage of time he envisioned Rachel taking on the
safety aspects of the job. Manninen answered, less than 50%. Kornelis stated it would be
5/8 for safety/OSHA and 3/8 engineering technician. Manninen stated that was what was
budgeted and what actually happens might be 5/8 and 3/8 the other way. Nobody can really
tell. Kornelis stated that was the estimate Rachel came up with as far as what it would take
to sustain the programs that have been set up.
Williams stated they are in a predicament as they don't want to start a brand new safety
position. Manninen added, the other side of it would be if they did, it would be a
compelling reason to start a new position in the personnel officer and safety officer type of
thing. But they would be looking at $60, 70 or 80,000 or more. If they think they are .
solving this problem, they may be creating another $60, 70 or 80,000 problem in the face of
the PERS thing and everything else that will be facing the city in the next few years. The
timing just isn't right and the demands and the need, he didn't think was right, and that's
why he didn't put it in the budget.
.
Williams stated that he told a few councilmembers during the work session, that next year
they will probably have to make some adjustments to the revenue side of the budget.
Maybe what they really need to do is soft-pedal this issue until the next time around and
KENAI CITY COUNCIL MEETING MINUTES
MAY 1, 1996
PAGE 31
then address the revenue side of the budget and determine whether to bring on the extra
person and compensate for it with an adjustment on the revenue side, i.e. higher taxes of
some sort, if necessary.
Bookey agreed and added, it is the point they are heading for now and he thought that what
Swarner was referring to was that when the position was hired, council was told there was
enough work to support the position. At the time, he didn't think there was, but since the
position has been added the health/safety responsibilities„ he's comfortable with what Rachel
is doing. However, he didn't think there was enough tech work available for her to do at
this time as there are no major projects going on at this time. There are small projects.
Swarner stated she was not comfortable because she still thought they were told the
engineering technician was needed by the department so much and now there is not enough
work. She didn't think this was the way the job was justified.
Manninen stated they were told the position was needed at a much higher pay rate than it
was started at and worked at for about a year.' When the work group (performance .
evaluation) study came in, it moved it up three or four ranges to a 12 and part of the reason
for that was because the technician took on added duties, the added safety duties, which
were not in originally.
Kornelis stated the department had more than enough work for the engineering technician.
He asked for another technician in this year's budget, besides the safety coordinator. He
has a long list of items not getting done, that need to be done, but don't have the personnel
to do it. Rachel is now working on sensitive OSHA safety --issues and contaminated -soils -
issues which are far more important. They do need an engineering technician.
Williams reported that when he spoke with the Commissioner of Corrections she assured
him that there was no longer any problem with having community service work done for the
city (previous insurance coverage concern) and suggested that people who need to do
community service may be able to do it by helping with some of those jobs.
Moore - No report.
Measles - Measles stated he was extremely disappointed in the council's inaction in
not discussing the city manager's proposed contract. He believed it was grossly unfair to
Manninen and the citizens and the employees of the city.
I* Bannock - No report.
KENAI CITY COUNCIL MEETING MINUTES
• MAY 1, 1996
PAGE 32
Smalley - a. Police Report - Stated he appreciated the Police Department's quarterly
report. He will share it with his students.
b. Beach Gate - Smalley asked if Public Works still would be placing logs on the
Inlet side and river side all the way out. Kornelis stated, inside the road, yes.
JUNK I - ADJOURNMENT
The meeting adjourned at approximately 11:10 p.m.
Minutes transcribed and submitted by:
Carol L. Freas, City Clerk
•
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