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HomeMy WebLinkAbout1996-05-15 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING MAY i5, 1996 7=00 P.M. KENAI CITY COUNCIL CHAMBERS A. CUL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *A11 items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 8. BCBEDULED PUBLIC COME U (10 minutes) C. LU-MIC_ HEARINGS 1. Ordinance No. 1691-96 - Replacing the Tables Referred P g to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by Grade and New Hourly Rates for Part -Time Employees. (2.7$ COLA) a. substitute Ordinance No. 1691-96 - Replacing the Tables Referred to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by Grade and New Hourly Rates for -Part -Time Employees. (2.0% COLA) b. Consideration of Substitute Ordinance. 2. Ordinance No. 1692-96 - Amending Title 23,50.010 of the Kenai Municipal Code in Order to Incorporate Changes Brought About by the Organization -Wide Classification Study Conducted in 1995. 3. Ordinance No. 1693-96 - Amending KMC 1.25.030(c) Allowing for a Deputy City Clerk or Temporary Deputy City Clerk to be Paid the City Clerk's Salary During the City Clerk's Absence. 0 -1- . 4. Ordinance No. 1694-96 - Increasing Estimated Revenues and Appropriations by $5,000 in the General Fund for Completion of the Challenger Learning Center Feasibility Study. 5. Ordinance No. 1695-96 - Suspending the Provisions of Chapter 7.12 of the Kenai Municipal Code Beginning June 15, 1996. 6. Resolution No. 96-37 - Awarding a Contract for Professional Services for the Alaska Challenger Learning Center for a Not -to -Exceed Amount of $30,000 to K. Scott and Associates. 7. Resolution No. 96-38 - Transferring $4,000 in the Water and Sewer Fund for Instrumentation for Water Analysis. 8. Resolution No. 96-39 - Awarding a Contract for Third - Party Environmental Services for Environmental Cleanup at Lots 13 and 14, Block 1, Cook Inlet Industrial Air Park to GeoEngineers, Inc. for $12,793.00. 9. 1996/97 Liquor License Renewal - Withdrawal of Protest American Legion Post #20 - Club. 0 D. CMIBMSON/0MITTIN REPORTS S. 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board 1. *Regular Meeting of May 1, 1996. �. OLD BURINEBB 0 -2- • 11 no NMF SVSIN Bs 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $20500 3. *Ordinance No. 1696-96 - Increasing Estimated Revenues and Appropriations by $250 in the 1967 Debt Service Fund for the Trust Account Administration Fee. 4. *Ordinance No. 1697-96 - Increasing Estimated Revenues and Appropriations by $1,600 in the Council on Aging Borough Special Revenue Fund for Commemorative Posters. 5. Ordinance No. 1698-96 - Adopting the Annual Budget for the Fiscal Year Commencing July 1, 1996 and Ending June 30, 1997. 6. *Ordinance No. 1699-96 - Increasing Estimated Revenues and Appropriations by $7,000 in the General Fund for Additional Playground Improvements at Municipal Park. 7. Approval - Shop Truck - Re -award of Bid. S. Approval - Ft. Kenay/Mission Street Improvements. 9. Discussion - Aircraft Recovery Fire Fighting School (ARFF) - Authorization to Proceed with Design. 10. Discussion - FAA Land Trade, Antenna Farm Relocation, and Proposed Flight Service Station Expansion. X COT=yL SESSION - Personnel Discussion. - MECU'1'IVE SESSION - City Clerk and City Attorney Evaluations. I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. D=SCQSSION 1. Citizens (five minutes) 2. Council -3- KENAI CITY COUNCIL - REGULAR MEETING MAY 15e 1996 7s00 P.M. KENAI CITY COUNCIL CRIUMERB MAYOR JOHN J. WILLIMS, PRESIDING ITEN Al CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A -1, $LEDGE OF ALLEGIARCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2 . Roll was taken by the City Clerk. Present were: Bookey, Moore, Bannock and Smalley. Absent were Measles and Swarner. A-30 Williams, Mayor Williams requested the following changes to the agenda: ADD Ass B-i, Persons scheduled to So Beard - Susan and Jessica Townsend regarding Leif Hansen Memorial Park with attached background information. ADD AS: B-2, Persons Scheduled to be Beard - Marion Nelson regarding City Manager. ADD ASs C-2a, Substitute Ordinance No. 3.692-96 - Substitute indicates upgrade of Senior Center Administrative Assistant which was omitted -from original Ordinance No. 1692-96. ADD TOs B-2, Purchase orders Over $2,5oo - Information indicating change in budgets from where Alaska Roadbuilders will be paid (amount remains the same). ADD TOs B-St Ordinance No* 1698-96 - a. Proposed additional budget cuts and corrections. b. 5/14/96 JS memorandum explaining changes and corrections to FY97 Consolidated Operating Budget, ADD Ass I-i, Mapor's Report - 5/2/96 Global Releaf invitation to Arbor Day Celebration, I -It Mayor's Report - 5/13/96 Frontier Community Services letter regarding Summer Youth Employment Program through Job Training Partnership Act (JTPA). • KBNAI CITY COUNCIL MEE'PIiiG MINUTES MAY 18, 1996 PAGE 2 • ADD ABI 2-2t City 'tanager's Report - 5/13/96 TM memorandum regarding Jet Fuel Facility and City Maintenance Shop sites. ADD AS: Information Item No. 12 - 5/14/96 (received) letter from James K. McCubbins indicating progress of placement of "Welcome to Kenai" sign on north side of town. ADD ABs Information Item No. 13 - 5/15/96 F. Fiala letter regarding City Manager. City Manager Manninen also requested a report in regard to the Economic Development District be added as Item H-11. MOTtONs Councilman Smalley MOVED for approval of the agenda as amended and Councilman Sookey SECONDED the motion. There were no objections. 80 ORDERED. Mayor Williams reported he had no changes to the Consent Agenda. MOTION: Councilman Smalley MOVED for approval of the consent agenda as submitted. There were no objections. 80 ORDERED: B-1. Susan and Jessica Townsend - Leif Hanson Memorial Varx ose. Jessica Townsend stated her family's main concern was that during the Park's use last summer for one of the large events (Kenai River Festival or Industrial Celebration), a tent was tied off onto their memorial tree. She asked the owner of the tent to remove it was told he would not. Their tree was damaged as was their plaque. They requested that if the city was going to continue to allow the Park"s use for this type'of activity, that they take care of any damages to the plantings and plaques. She did not think the $50.00 deposit (for use of the park) was enough to cover damages. KENAI CITY COUNCIL MEETING MINUTES MAY 151 1996 PAGE 3 Townsend added, the green strip at the ballfield was set up with facilities for people to hold the large activities. It has play and picnic areas, as well as running water and bathrooms. Seh added, the Memorial Park policies did not limit the amount of people for an activity. There was no control, and she felt it was an unsafe area due to the proximity of the highway. Townsend suggested another area be chosen for out-of-town ball players to camp at in order to keep the ballfield green strip available for picnic uses. She also suggested the field to the side of the Senior Center be used to hold large activities. Williams noted, that area has been leased to a private company. Townsend asked what council decided as a limit for the allowable amount of people for an activity at the Park. Williams explained, it was an unfortunate situation that the damages occurred and he hoped that users of the Park would monitor the activities closer. Williams added, he noted Jack Brown would be replacing the tree for the Townsends. Also, the damage must have been done during the Industrial celebration and that activity would be held at the green strip park this year. Also Williams noted that no firm policy had been developed as to the amount of people allowed per activity. Clerk Freas explained the information distributed to council at the beginning of the meeting, as well as to the Townsends, included a suggested amendment to the policy (activities over 50 people, etc.). That amendment was not adopted by council. The decision made by council was included in the memorandum from Director McGillivray which both council and Townsends received. Williams noted there was to be a softball tournament during the same weekend and that was why the green strip was not going to be used for the Festival. Townsend suggested the Festival be planned for another day. Williams stated the city would try to do a better job of monitoring and curtailing tying of tents to • the trees and other plantings. Townsdnd noted, containment could be done to a certain point. Her point was the plantings had been purchased in memory of loved ones and couldn't be replaced every year. Mrs. Townsend stated she had never heard of a memorial park being used for large activities such as the Festival and Industrial celebration. There was no limit to how many people could attend • a funciton. Williams noted the problem was that permission had already been given for the Festival to be held at the Park this KENAI CITY COUNCIL MEETING MINUTES MAY 150 1996 PAGE 4 year. Townsend asked if it could be scheduled differently next year. Williams stated council could go back and reconsider the elements and discourage the use of the Park for activities over 100 people. He would prefer to leave it to the discretion of the city manager and Parks Director to decide on what activities could be held there. He added, council needed to clarify the rules in order for those decisions to be made. Councilman Moore stated the Townsends had raised good points and asked if the city could restrict where the booths and tents could be set up -- away from the plaques and plantings? Townsend stated that during the Industrial celebration, the people were kept away from the plantings and plaques, however, those activites were not compatible with a memorial park. Williams directed Administration to work with the Kenai River Festival Committee and severely restrict visitors to the Festival from the sidewalk and plantings. Also, Williams requested council to set a definition of what kind of activities could take . place at the Park which would give Administration better direction as to what would be acceptable activities to take place at the Park. Councilman Bannock stated he totally agreed with the Townsends and had stated in prior discussions that he did not think the Festival, etc. were acceptable activities for the Park. He added, he felt the council was pushed into allowing the Festival to take place there this year and hoped next year council would have the courage to say when activities shouldn't take place in the Park. Bannock added, direction needs to be given for the rest of this year's use of the Park. Williams encouraged the Parks & Recreation Director to keep a schedule of the Park's use so that the Festival Committee would know when the ballfield park was available. McGillivray stated that could be done if the information gets to him in time. Townsend added, they should be able to plan ahead enough to not conflict with ball games, etc. She encouraged council to allow activities that better fit the memorial park. Williams suggested a community calendar be developed in regard to activities taking place throughout the city. He also stated that the matter would be taken into consideration and some changes would be made, however changes would not be made until after the Festival as they had been booked for use of the Park. • • 0 KENAI CITY COUNCIL MEETING MINUTES MAY 150 1996 PAGE 5 B-2. Marion Nelson - City Manager. Nelson stated she was a member of the Kenai River Festival Committee and didn't realize there was any significant damage to the park last year. She thought the Festival went well and they policed the Park during the Festival as well as cleaned the area after it. Nelson continued, her main reason for speaking to council was due to the council's apparent rift with the city manager. She wished something could be resolved and whatever problems there were, could be worked out. Beyond the personalities involved, she hoped the city would not put itself into a rotation of city managers as the city would lose its very positive position of being politically and financially stable. The city long enjoyed a very good reputation. She added, she also hoped the employees that might be participating in negative feedback to council would take a look at their jobs as being prize jobs in the community and everybody try to work the problems out for the best of the city of Kenai. Williams asked if any of the Festival tents were tied to trees. Nelson stated that was not the case. Councilman Bannock stated the tying off the trees could have been during the other activity as there were two large activities there last year. Mrs. Townsend stated they were at the activity and a tent was tied off on their tree. Nelson stated there were no plans to tie tents off any of the trees. Williams suggested to Nelson that she carry that word down to the Festival Committee in regard to the concerns stated. Nelson stated there was a meeting scheduled for the next day and she would pass the information on. Councilman Bookey suggested that if the Parks Director and City Manager were actively involved in the implementation and control of the Park's use, it would take the responsibilities from the users and insure people that the city was on guard and following through with the policies, etc. He added, he would like city employees present at the activities to enforce the policies, etc. Nelson suggested that grass Should not be right up to the base of the trees, etc. and that they should be circled with bark in order for moisture to get to the tree roots. She added, she didn't think the trees were in very good shape. • KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 6 Ordinance No. 1621-96 - Replacing the Tables Referred to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by Grade and New Hourly Rates for Part -Time Employees. (2.7% COLA) MOTION: Councilman Smalley MOOED for adoption of Ordinance No. 1691-96 and Councilman Bookey SECONDED the motion. There were no public comments or council comments. C-1a. Substitute Ordinance No. 1691-96 - Replacing the Tables Referred to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by Grade and New Hourly Rates for Part -Time Employees. (2.0% COLA) MOTION: Councilman Smalley MOVED for adoption of Substitute Ordinance No. 1691-96 and Councilman Bookey SECONDED the motion. Williams noted the difference in the ordinances was the original ordinance was setting the salary structure with a 2.7% COLA. The substitute set the structure with a 2.0% COLA. C-1b. Consideration of Substitute ordinance. VOTE ON AMENDMENT: Williams: Yes Bookey: Yes Moore: Yes Measles: Absent Smalley: Yes MOTION PASSED UNANIMOUSLY. VOTB ON AMENDED MAIN MOTION: Williams: Yes Bookey: Yes Moore: Yes Measles: Absent Smalley: Yes MOTION PASSED UNANIMOUSLY. Swarner: Absent Bannock: Yes Swarner: Absent Bannock: Yes KENAI CITY COUNCIL MEETING MINUTES MAY 151 1996 PAGE 7 C-2. Ordinance No. 1692-96 - Amending Title 23.50.010 of the Kenai Municipal Code in order to Incorporate Changes Brought About by the organization -Wide Classification Study Conducted in 1995. NOTION: Councilman Bookey MOVED for adoption of Ordinance No. 1692-96 and Councilman Moore SECONDED the motion. There were no public comments. Councilman Smalley stated he was concerned with the classification of the Police and Fire Chiefs set at Range 22. He believed their responsibilities and duties compared with others with higher ranges. He asked why they were not Range 24s. Williams asked if he was wanting to know why there was not parity between those department heads and other department heads. Smalley answered yes. Williams asked City Manager Manninen if this was discussed during isthe study. Manninen answered he did not think that either the Police or Fire Chiefs specifically met with the committee. They deferred, but he thought the committee's recommendation was based on the written job description and why there was or wasn't parity was based on the reviews of the actual job descriptions. One could make the same argument as to why any one was wherever they were but he thought the numbers followed the study. The study was very rigorous. The work group went through each job description. They numbered responsibilities, supervisory responsibility, impacts of decision -making from liability standpoints, from all sorts of standpoints, and numbers of people supervised was critical. Impacts of decision -making, so if someone was investing money, handling money, supervising a lot of people, those things counted. Sometimes very small differences make a lot of difference in points, therefore someone higher up on the salary range whether it was a 19, 20, 21, 22 or 24. He added,•he thought the whole process worked and that the people were generally in the right range. There may be some ranges.that will need some adjustments in the future and those were some of the adjustments discussed in the report itself. Specifically, regarding the Police and Fire Chief, he did not have any reason to believe they were under or over -rated. He thought they were right in where they should have been and basically, was the result of the study. If they picked on one or . two department heads, they could put the chart up, dart it and pick on any of the other ones and adjust also. To the extent • • KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 8 that the uniform rating was used, the same questions were applied. to all jobs, the jobs fell out and these were where the ranges were. He added, he had not heard any complaints from the Police or Fire Chief, for instance, or other department heads, although he had heard complaints from other individual employees, but not those employees. Councilman Bannock stated he shared Councilman Smalleyfs concerns on this issue and with no disrespect to the Finance or Public Works Directors, based on the Chiefsf responsibilities and decisions, their positions should reviewed closely the next time a study is done. Manninen agreed, they were very responsible positions and were in the top one-half dozen positions of the city that are very responsible positions and should rank very high. He was defending the process and saying they ended up there because it was the way those positions came out after the review and the committee did their work. He added, he was not trying to denigrate anyone's abilities or relative ranking. He thought it was fair and based on the job that people are responsible for, there's a lot of impacts and potential liabilities. It•s in the study. It's part of being a finance or public works, directors or police or fire chiefs, it was figured in and nobody was trying to downgrade anyone's job by saying it was less than it was. They are very responsible positions. Williams noted the substitute ordinance would add the Senior Center Administrative Assistant position as a Range 10, as well as make language and range changes already presented in the original ordinance. MOTION TO AMEND= Councilman Smalley MOVED to substitute with Substitute Ordinance No. 1692-96 with the changes and classifications as submitted. Councilman Bannock SECONDED the motion. VOTE ON AMENDMENT: Williams: Yes Bookey: Yes Swarner: Absent Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes MOTION PABSED UNANIMOUSLY. • RENAI CITY COUPICIL METING MINUT83 MAY 151 1996 PAGE 9 VOTE ON MAIN MOTION AS AMENDED: Williams: Yes Bookey: Yes Swarner: Absent Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes MOTION PASSED UNANIMOUSLY. Ordinance No. 1693-96 - Amending KMC 1.25.030(c) Allowing for a Deputy City Clerk or Temporary Deputy City Clerk to be Paid the City Clerk's Salary During the City Clerk's Absence. MOTION: Councilman Moore MOVED for adoption of Ordinance No. 1693-96 and Councilman Smalley SECONDED the motion. There were no public or council comments. i VOTE: Williams: Yes Bookey: Yes Swarner: Absent Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes MOTION PASSED UNANIMOUSLY. C-4. Ordinance No. 1694-96 - Increasing Estimated Revenues and Appropriations by $5,000-in the General Fund for Completion of the Challenger Learning Center Feasibility Study. MOTION: Councilman Bannock MOVED for adoption of Ordinance No. 1694-96 and Councilman Smalley SECONDED the motion. There were no public comments. Williams explained the ordinance was transferring the $5,000, a Aerospace Technology to the City °fKenai fGe eralor the dFund ipmenntotthe Of the Challenger Feasibility Study*rom the Legislative Professional Services account. The monies would be used for the further development of the Center* 0 KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 10 VOTE: Williams: Yes Bookey: Yes Moore: Yes Measles: Absent Smalley: Yes Swarner: Absent Bannock: Yes MOTION PASSED UNANIMOUSLY. C-5. Ordinance No. 1695-96 - Suspending the Provisions of Chapter 7.12 of the Kenai Municipal Code Beginning June 15, 1996. MOTION: Councilman Bookey MOVED for approval of Ordinance No. 1695-96 and Councilman Smalley SECONDED the motion. There were no public comments. Williams explained, the ordinance would suspend the hotel/motel bed tax. Councilman Moore asked if the ordinance meant the tax could not be discussed in the future. Attorney Graves explained it could be discussed, but to undo the suspension, an ordinance would have to be passed. Councilman Bookey asked if any filings will be required prior to June 15. Graves answered yes, the returns will need to be filed to that date, but no filings will be required after June 15. Williams stated he was opposed to the suspension of the bed tax because the hotel/motel industry had been suffering a great deal during the last three years. They had lots of beds to rent, but none were doing the proper amount of __business -to make a- profit. He did not think it was the bed tax that was causing the problem with the renting of rooms. He felt that a lot of the problem was being caused by fishing guides who sell packages that include the bed for free and does a great disservice to the hotel/motel owners and cheats the city, Williams added, he did not think the whole issue had been reviewed. He would like to suspend the tax for one year and see if that would make a difference, as well as giving time to take care of the bed & breakfast businesses who were operating, but who were not signed up in the proper manner (sales tax collection, conditional use permits, bed tax, etc.). He was not asking for an automatic date to bring the discussion back. Councilman Smalley reminded council that when the ordinance was adopted, council stated they would review other means to tax the KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 11 tourism income to the area. Williams noted, as a budget item, suspending the bed tax would eliminate approximately $102,000 to the PY96/97 budget. VOTES Williams: No Bookey: Yes' Swarner: Absent Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes MOTION PASSED. C-6. Resolution No. 96-37 - Awarding a Contract for Professional Services for the Alaska Challenger Learning Center for a Not -to -Exceed Amount of $30,000 to K. Scott and Associates. MOTION: • Councilman Bannock MOVED fora approval of Resol ution lution No. 96 37 and requested VNANIMOV8 CONSENT. Councilman Smalley BECONDED the motion. • There were no public comments. Councilman Moore asked if the "development" had anything to do with fund raising. Kathy Scott answered it did on a percentage fund-raising basis. However, it was not the plan to add that cost to the city. Williams stated he -has discussed the matter with some professional firms who - would be willing to do the fund raising work on a contingency basis. VOTES There were no objections. 80 ORDERED, C-7. Resolution No. 46-38 - Transferring $4,000 in the Water and Sewer Fund for Instrumentation for Water Analysis, MOTION: Councilman Bookey MOVED for approval of Resolution No. 96-38 and Councilman Moore BECONDED the motion. There were no public comments. Councilman Moore noted the money was being transferred from contingency and not from other areas of the department budget. He asked if council felt comfortable KENAI CITY COUNCIL MEETING MINUTES • MAY 151 1996 PAGE 12 0 with that as he thought contingency should be the last place from where to look for the money. Kornelis explained that the General Fund had a contingency for all the department. This contingency was one that was within the Public Works Department budget. There was also a contingency in the water/sewer and Sewer Treatment Plant, but no other budgets. Finance Director Sweeney stated this contingency was designed for items like this. Councilman Bookey stated it was his concern that the money was being taken from somewhere else instead of taking it from the same budget. If the money was available, those monies should be considered for transferral and use. Moore stated if council felt comfortable with the transfer and it was a policy to do it that way, he would have no problem. VOTE: There were no objections. 80 ORDERED. C-90 Rosolution No. 96-39 - Awarding a Contract for Third - Party Environmental Services for Environmental Cleanup at Lots 13 and 14, Block 1, Cook Inlet Industrial Air Park to GeoEngineers, Inc. for $12,793.00. MOTION: Councilman Smalley MOVED for adoption of Resolution No. 96-39 and Councilman Bookey BECONDED the motion._ There were no public comments. Williams noted the lots were those next to the court house. Engineering Technician Clark explained this contract was for third party service and excavation. After the excavation was completed, it would be remediated. Attorney Graves further explained, it was part of the PRP settlement/required clean up. The cost would be split with bante Fe Drilling and was agreed to when the matter was settled. Kornelis added, the city would be doing some of the work themselves and stock piling dirt. Councilman Bookey stated he wanted to make sure the employees were HazMat trained, etc. Kornelis stated they were being trained. Williams stated he thought this would conclude the program to clean up that area. KENAI CITY COUNCIL MEETING MINUTES MAY 150 1996 PAGE 13 VOTES There were no objections. 80 ORDERED, C-9. 1996/97 Liquor License Renewal - Withdrawal of Protest - American Legion Post 020 - Club. Clerk Freas explained council had protested license approximately a month before due t filings to the Borough. Those amounts and brought current. Freas requested a motion protest. MOTION: o the renewal of this unpaid taxes and filings had been to withdraw the city's Councilman Smalley MOVED to withdraw the protest of liquor license renewal for the American Legion Post Councilman Moore SECONDED the motion. There were n 80 ORDERED. BREAK TAKEN: 8:10 P.M. BACK TO ORDER: 8:23 B.M. ITEM_Da 9OMMI88 ON/COMMITTBE REPORTS D-1. Council on Aging the 1996/97 #20. 0 objections. senior Center Director Porter reported the Council on Aging -would - meet the next day. D-2. Airport Commission Councilman Bannock reported he attended the last meeting for Councilman Measles. Bannock added, the minutes had not been completed in time for the packet, however a memorandum was included that gavc a summary of what was discussed. Bannock reported most of the discussion was regarding the Richka Subdivision development. A memorandum had been brought to the Commission from discussion at the Planning & Zoning Commission meeting in regard to this development. Commissioner Thibodeau and Bielefeld informed the Commission that airplanes, while in the air, were regulated by FAA rules. 40 • • KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 14 Airport Manager Ernst stated the city has input, like the float plane traffic pattern. Regulations for instrument approaches, etc. were regulated by FAA and deal with height. Councilman Smalley explained the Richka Subdivision development discussion was sent to the Airport Commission by the Planning & Zoning Commission. This was because discussion during the P&Z meeting was centralized around a request by some Woodland Subdivision residents to have the city purchase the Richka Subdivision property. The property could then be a buffer between the airport and Woodland Subdivision (cutting noise from the airport, etc.). It was suggested the discussion be forwarded to the Airport. Commission because it had to do with the airport and possible use of airport funds. Ernst stated he would prefer until after the Master Plan the FAA would participate i deemed a hazard or property airport. At this time, FAA probably wouldn't allow the funds. D-3. Harbor Commission n the whole discussion be deferred was completed. Also, the only time purchasing property was if it was was needed for development of the didn't think there was a problem and property to be purchased with airport Councilman Bookey reported the Commission discussed the multi - leasing of the dock stations. They will discuss this again in October or November. There was also extensive discussion in regard to the dunes and what the council decided to do. The Commission had some concerns in regard to the council's ideas. They will discuss the matter further. D-&. Library Commission Councilman Moore reported the Commission Internet by children at the Library and discussed the use of the their access being limited. Also, it was reported there were received to the Library users' survey. Of residents. Most of the comments suggested children's area and more space needed for There were no negative comments received. Library Addition Committee was meeting on D-5. Parke & Recreation Commission over 300 responses those, 179 were city expanding the . the research area. Moore added, the a regular basis. Councilman Bannock reported the minutes of the last meeting were included in the packet. Sid Maurer attended the meeting and KENAI CITY COUNCIL MEETING MINUTES a MAY 15, 1996 PAGE 15 discussed the development of cross-country ski trails in the area aith the Commission. Parks & Recreation Director McGillivray also reported the following information: a. The Elks Convention was being held in the Recreation Center gym and would be there through Saturday night. b. They were repairing the beach restroom to get ready for summer. Vandalism during the winter had been extensive. The Cunningham Park restroom had not been bothered, probably due to the proximity to residences in the area. c. Little League started during the week. Every city field will be used every night, including Saturdays. The softball season would begin with the Umpires• Tournament on May .25and 26. d. The tent camping area had been opened. There were about 12 spaces available. More cleaning, etc. would be done when more summer crew was on line. Tables were in place and useable. . e. McGillivray thanked the council and prior councils for the years of cooperation. It had been a unique experience. He added, it had been a lot of fun and he and his wife enjoyed living in the area. They were looking forward to retirement, but would miss Kenai. • Councilman Smalley thanked McGillivray for the service, dedication and work to the city. The Parks & Recreation Department had come a long way because of McGillivray"s efforts. Smalley added, he was not surprised about the damage to the beach restroom. McGillivray suggested the best plan to protect the restroom would be to cover the building in the fall. It would not be a guarantee against vandalism, but it would help. Mayor Williams wished McGillivray, on behalf of the council and administration, a happy retirement and thanked him for his great service to the city. D-6. Planning & Zoning Commission Councilman Smalley reported the minutes of the last meeting were included in the packet. He reviewed and briefly reported the actions of the'Commission. He added, a request had come before the Commission to make the Richka Subdivision a Prime Residential Zone. No developers had indicated interest or requested this type of zone. KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 16 Smalley added, the Commission requested council's caution in expending city funds in regard to the Challenger Center. Due to the comments in the P&Z minutes about the -Center computers and programs, Mayor Williams explained the operating platforms of Challenger Centers were upgraded when needed, however, they were not the same type of computer programs used in other businesses, etc. D-7. Miscellaneous Commissions and Comatittees D-7a, Beautification Committee Parks & Recreation Director McGillivray reported the Committee would meet again next week. D-7b. Historic District Board Councilman Moore reported the Board would meet again on May 28. Mayor Williams reported the Church had received a $200,000 is federal grant for the restoration of the rectory. D-70. challenger Steering Committee Councilman Bannock reported the Committee had moved into Phase II of the development of the Center, i.e. looking for funding. They would meet again on June 13, D-74. Kenai visitors & convention Bureau Board 1. KVCBB Director Kim Dooth.reported the_ Center was . gearing up for the visitor season. She reported she met with representatives of Korean Airlines. They came to Kenai and loved the area. They would be increasing their non-stop flights to Anchorage to seven a week. They were very impressed with the Kenai Airport and Visitors Center. On May 23, a large group of Korean travel agents would be visiting Kenai and the Kenai Peninsula Borough. The agents would be brought directly into Kenai. She would be working with the Tourism Council to make their visit to Kenai very enjoyable. There could be a significant amount of Korean visitors to the Kenai area in the future. 2. She met with Sunset Travel Magazine (producer of four magazines a month and seven travel directories). They would be 18 discussing an Alaska Tourism Travel directory, which if produced, could mean the State of Alaska reaching about five million people in regard to tourism. • KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 17 3. In April through June (the tourism shoulder season), there were a number of conventions/meetings held in Kenai which used local hotels/motels, etc. They were the VFW Statewide meeting; State Elks Convention; medical association convention; family physicians meeting; and an optometric group. 4. Last year, the Center had 18 volunteers and will again this year. The Center will be open seven days a week from 9:o0 a.m. to 8:00 p.m. (longer than last year). It also looked as though they will have staff to be at the airport counter (previously National Car Rental area) for some hours during the day. Williams asked if any of the attendees to the various meetings and conventions complained about having to pay a bed tax. Booth answered, no, she had not received any complaints. ATER 8: XZMES is 2-1. Regular Meeting of qu q May i, 1996. Approved by consent agenda. None. None, 8-1. Bills to be Paid, Hills to be Ratified MOTION t Councilman Smalley MOVED to pay the bills and Councilman Bookey SECONDED the motion. There were no objections. 60 ORDERED. 0 . KENAI CITY COUNCIL MEETING MINUTES MAY 151 1996 PAGE 18 R-2. Purchase Orders Exceeding $2,500 MOTIONS Councilman Smalley MOVED for approval of the purchase orders exceeding $2,500, with the addition of H-2 distributed at the beginning of the meeting which showed a change of where money would be coming from for the Alaska Roadbuilders purchase order. Councilman Bookey SECONDED the motion. Councilman Bookey asked if the purchase order to J&D Painting was an estimate for painting of the entire Visitors Center. Building Official Springer was in the audience and answered, yes. Councilman Bannock asked McGillivray if the purchase order for $9,930 was for playground equipment to be placed at Old Town Park. McGillivray answered yes. Bannock explained that half of the cost would be paid by the Kenai Rotary Club. • VOTE: There were no objections. 60 ORDERED. 8-3. Ordinance No. 1696-96 - Increasing Estimated Revenues and Appropriations by $250 in the 1967 Debt Service Fund for the Trust Account Administration Fee. Introduced by consent agenda. R-4. Ordinance No. 1697-96 - Increasing Estimated Revenues and Appropriations by $1,600 in the Council on Aging - Borough Special Revenue Fund for Commemorative Posters. Introduced by consent agenda. B-5. Ordinance No. 1699-96 - Adopting the Annual Budget for the Fiscal Year Commencing July 1, 1996 and Ending June 30, 1997. Mayor Williams explained that he requested to have this ordinance taken from the consent agenda in order to discuss the ordinance and make any necessary changes as there would not be a full council at the next meeting. (Williams noted he would not be in attendance and Councilmen Measles and Bookey might not be. If Measles was unable to attend the meeting, Councilwoman Swarner would conduct the 6/5/96 meeting.) Williams added, the Code requires the new budget be adopted by June 10. • KENAI CITY COUNCIL MEETING MINUTES MAY 150 1996 PAGE 19 MOTION: Councilman Bannock MOVED for introduction of Ordinance No. 1698- 96 and Councilman Smalley MOWED the motion. Williams referred to a list of items he suggested be cut from the budget. He added, some of the items on the list had already been cut but were not removed from the last distributed copy of the budget. Council reviewed the list. Bannock asked if the snowmobile for trails) could be purchased from the Daubenspeckrossmoniesuntry ski McGillivray answered it could be, however on the basis of what had already been taken out for the new budget and the desire to maintain the flipd at a certain level, he suggested it not be purchased from that fund. Smalley referred to Page 1 of the list and questioned the color Photo copier and council blinds. He said he thought they had • been removed from the budget at a prior meeting. Finance Director Sweeney stated that his notes did not say to remove them. Council made the following changes: City Clerk Budget/One Image Station: Non-Departmental/Color Copier: $30333 REMOVE Williams stated he thought the original amount iwas 0for $22,,500, not $1,600. Fire Department/Fuselage Cutter It was explained money had been transferred (in1500 the budget)IN) from Airport to the Fire Department to purchase the cutter. Public Works/one computer 3,300 RETAIN Director Kornelis explained one of the computers was for the Administrative Assistant and the other for the city engineer. They compared upgrading with new purchases and felt, for the cost, it would be better to purchase new. The used computer would be given to the Street Department. Bookey asked of the two computers, which would be needed more. Kornelis answered neither of the used equipment would be thrown away. Council decided to leave both computers in the budget. 0 Shop/Computer 30000 RETAIN F • KENAI CITY COUNCIL MEETING MINUTES MAY 25, 1996 PAGE 20 Building/Council Chamber Blinds 20000 REMOVE (One of the items previously removed from the budget, but not taken out of the budget document.) Parks/Concrete Floor 3,200 REMOVE McGillivray explained the floor was for the cold storage building. They have a problem getting equipment in and out of the building (especially the forklift), however, they had been able to get along without it. Parks/Restroom 20,000 RETAIN Williams stated he wanted council to be sure they were wanting to build the restroom for the price of $50,000. Bannock stated he thought $50,000 was an obscene amount for the restroom, but also felt the park and its users deserved a good restroom. Bookey stated he had the opportunity to check out the present restroom and agreed it should be replaced. He added, the park was well - used and deserved a good restroom. McGillivray explained they based the cost of this restroom on the cost for the park strip restroom. There was the probability the restroom could be built for less. Parks/Snowmobile 60,500 RETAIN Smalley stated he supported the purchase of the snowmobile as it would be another recreation device for winter and the community's use. Bookey stated he understood the need, but did not feel comfortable with opening a cross-country ski program through the Recreation Department for $58600. Bannock stated he supported the Parks & Recreation Commission's request for the equipment. Moore asked if more money would be needed for grooming the trails. Sweeney answered, when the equipment was placed in the budget, it was understood the city personnel could take care of the trails, etc. Costs would increase in gasoline and lubricants for the snow machine. Council decided to leave the snowmobile in the budget. Sewage Treatment Plan/Welder 3,000 Kornelis stated the STP personnel do a lot of welding site. The purchase would be made from the Water/Sewer Williams asked if it was necessary to have the welder Kornelis answered yes, the STP personnel do a lot of modifications themselves. Council agreed to leave the the budget. RETAIN on the Fund. at the STP. welder in KENAI CITY COUNCIL MEETING MINUTES MAY 151 1996 PAGE 21 Legislative/AML Conference 10000 REMOVE Williams stated he suggested taking out a portion of the budgeted amount for council to attend the coming years AML Conference as the conference would be held in Anchorage. At the time of budgeting the amount, the conference site was not known. Council agreed to take out $1,000. Legislative/NLC Conference 2,500 REMOVE Mayor Williams suggested deleting half of the budgeted amount which would allow only one person to attend the conference (usually two members of council attend, i.e. mayor and councilmember). Smalley asked if it would be more beneficial ;;o have two persons attending the Conference? Williams answered it gives governmental experience to those who attend. The city would be represented by at least two people as the city manager usually attends the conference. Council agreed to cut the budgeted amount in half, allowing for one to attend the conference, Councilman Bannock stated he thought the city could cut a large amount out of the travel budgets of the city. The overall travel budget averaged $800 per person. He stated, he thought large cuts could be made and no one would know the difference. Finance/Beginning Accounting Course 600 REMOVE Finance/Intermediate Accounting Course 400 REMOVE Council questioned who would be attending the beginning accounting course. Sweeney answered, the accounts payable and accounting technician personnel. He added, the personnel stated the class would be beneficial. Sweeney was asked haw long the accounting people had been working for the city. Sweeney stated he did not know. Sweeney added, the class was not an update, but a beginning debit credit class. He also explained what the intermediate class would entail. Bookey asked Sweeney if he thought the personnel needed the classes. Sweeney answered, the class would help the employees handle changes to their jobs. If their job requirements didn't change, the classes probably would not be necessary. Manninen stated, the goal was to get people to be cross -trained as well as being updated in the latest courses. Smalley stated he could appreciate and understand the need for training, however he would expect the personnel to have this training prior to getting a job with the city. He added, he was having a hard time supporting the cost for the classes. A& KENAI CITY COUNCIL MEETING MINUTES MAY 150 1996 PAGE 22 Council agreed to remove the costs for both the Beginning and Intermediate Accounting courses. Legislative/City Brochures (1/3 cut) 5,000 REMOVE Williams suggested cutting this budget request by $5,000, leaving $10,000 in the budget for the brochures. Legislative/Chamber Brochures 68000 REMOVE Williams noted the Chamber Brochures donation was still in the budget document, but had been removed at an earlier work session. Legislative/Resource Development Council 1,000 REMOVE Williams suggested cutting the dues to the RDC, noting that council had removed it in past budgets, but then added it back in. Council agreed to remove the dues. Legislative/City Pins Soo REMOVE Williams suggested cutting the amount budgeted ($1,800) by $800. Council had no objections. • Streets Buildings/Office Expansion 30,500 REMOVE Kornelis explained the remodeling would be done on the inside of the building to give more room to the office area. Bookey stated he wasn't comfortable making any changes in that building until the environmental concerns are resolved. Bannock asked if the work could be done for less. Kornelis answered, the work could be done by city crews for about $3,000. Council agreed to remove the amount for the expansion. Animal Control Building/Repairs $300,000 REMMOVE Williams explained $10,000 would remain in the budget for any needed roof repairs. Sweeney stated the budgeted amount was from General Contingency and earmarked for repairs for the shelter. Williams stated he didn't want to earmark the $308000 for use on the animal shelter and Bookey agreed. Bookey added, he thought the money would be wasted on repairs. Assemblyman Navarre was in the audience and reported on the progress of the Borough's including funding in their budget for animal control responsibilities throughout the Borough. Navarre stated the amount to the municipalities may be smaller. The Assembly had had no committee meetings on the subject as yet, but would be holding a budget meeting on Tuesday, May 21. City of Kenai Animal Control Chief Officer Godek would be attending that 40 meeting to discuss the matter. Navarre added, he had been gaining support of the Assembly and from other cities. The Borough would vote on their budget on June 4. KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 23 Williams noted there seemed to be a ground -swell of support for animal control as he had received many call from people out of the city in support of animal control. Navarre stated he hoped they would find a solution. Council agreed to leave the $30,000 in the budget as contingency which would amount to $75,000 altogether. There would be $300,000 as equipment reserves. The $30,000 was not to be earmarked for repairs to the shelter. Williams noted there were other amounts remaining in the budget document which had been removed at earlier work sessions. They were: Safety/Ergonomic analysis 10000 REMOVE Senior Center/Sidewalk Addition 54,000 REMOVE Congregate Housing/Sunroom Landscaping 2,000 REMOVE Williams stated it had been decided at a previous work session that the landscaping of the sunroom and the sidewalk addition would be taken from the Senior Center FY96 budget. Sweeney stated that because they were assets, they needed to be taken from the Reserve Account. If the amounts were to be cut, they should be cut from the Reserve Account. It would be a wash. Sweeney added, to get money from the General Fund he went ahead and decreased the Repairs & Maintenance by $24,000. $12,000 would be to paint the trim on the building. Williams stated, council had decided they would not take the money out of the - Congregate Housing Reserve Fund. Director Porter was going to try to find funds out of her FY96 budget so the Reserve Fund would not have to be tapped. Sweeney stated that information was not in his notes. Williams asked if the amount could be taken from the FY96 budget. Sweeney stated yes. Williams noted that council would probably have to look for additional revenue in the next budget or consider raising taxes so not to deplete the General Fund. Manninen stated it would not be the first time the council had taken more than $500,000 from the General Fund. William stated, council had been told the FY97 budget was tighter than ever. He was concerned, like everyone, about the budget. The city would.be taking a loss from municipal assistance, etc. and council would have to answer the question of where the revenue would be coming from. • Approximately $30,000 was cut from the budget. KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 24 VOTE ON IHTRODUCTIONs Williams: Yes Bookey: Yes Swarner: Absent Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes MOTION PASSED VNANIMOIIBLY. H-6. Ordinance No. 1699-96 - Increasing Estimated Revenues and Appropriations by $7,000 in the General Fund for Additional Playground Improvements at Municipal Park. Introduced by consent agenda. H-7. Approval Shop Truck - Re -award of Bid. Kornelis referred to his memorandum included in the packet which explained that the shop truck was included as combination bid in July, 1995. As yet, delivery had not been made and he was told • it could be another six months before delivery would be made. He spoke with Attorney Graves about going to the next bidder and he was told that would be acceptable. Seekins was the next bid, but they said they would not honor their original bid. Craycroft said they would honor their original bid of $22,750. Public Works Department recommended to cancel the bid with Hutchings and go with Craycroft. Kornelis added, if council agreed to re -award the bid, another purchase order would be included in the next council list of purchase orders over $2,500. MOTIONS Councilman Smalley MOVED for the city to cancel the bid award to Hutchings Chevrolet for a shop truck and re -award the bid to Craycroft Chrysler for $22,750. Councilman Moore 8$CONDED the motion. it was noted it would be a not -to -exceed amount of $22,750. Councilman Bannock requested to abstain from the action on the motion as he felt it would be a conflict with his employer. Williams accepted Bannock's request for abstention and noted it would take four yes votes to pass the motion. VOTES Williams: Yes Moore: Yes Smalley: Yes r A Bookey: Yes Measles: Absent Swarner: Absent Bannock: Abstain • KKNAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 25 MOTION PABSLD UNANINOUBLY. 3-8. Approval - Ft. Kenay/Mission Street Improvements. Kornelis referred to a draft letter he included in the packet to the Department of Transportation in regard to the Mission Street Improvements. He explained, he received a telephone call from Mr. Childers at DOT and Childers requested the letter. Kornelis stated if the right-of-way was dedicated, the roadway would be maintained by the city. Ownership of the right• -of -way would remain with the city in perpetuity. Smalley questioned the ownership remaining with the city in perpetuity, asking whether the city could do that and whether the ownership could change with future councils. Williams asked Kornelis if the question of ownership of the property had been cleared up. Kornelis answered, the church had ownership of the property and dedicated it. . Graves answered the question of perpetuity stating, perpetuity would mean that no future council could change the ownership. The courts have found this to be invalid. Graves added, it was a legitimate concern.. Smalley stated he didn't have a problem with the city maintaining the roadway, but was concerned about the statement in the letter of perpetuity. Smalley suggested a decision be made by council before getting agreements, etc. Graves stated he would contact DOT and discuss whether they.. really needed the statement of perpetuity or if there would be a problem if the city did not include that in the letter. Williams suggested council have administration work out the perpetuity question with the State and get on with the project. There were no objections from council. H-9. Disoussion - Aircraft Recovery Fire Fighting School (ARFF) - Authorization to Proceed with Design. Williams gave a brief report of presentations made in regard to the ARFF and added, if the project goes forward, it will be the largest capital project ever taken on by the city. He referred to the information distributed to council which highlighted cost information, etc. • Sill Booth of Interact Group (contracted by the city to help in the presentations and submission of the grant to FAA for funding KENAI CITY COUNCIL MEETING MINUTES • MAY 15, 1996 PAGE 26 to build the ARFF) reviewed the efofasimilarschoolunder information distributed to council which included a site plan construction in Helena, MT; brochure oitinUor information of the g ARFF built in Duluth which stated the facility propane to simulate aircraft fires, eliminating estimateaneed forfor the dirty jet fuel fires, etc.; construction Alaskan ARFF in Kenai; and funding options available. Booth explained, the proposed facility for Kenai would be almost the same size as the Helena facility and Land capabilities as other year-round,itsonMarathonRoad. A site liehi on which the facility would be bui map was being developed. Booth reviewed the cost estimate s with Thiscouncil. burn The proposed cost was estimated at $7, ,00 system, infrastructure, cleeria and truckequipment w%vehicle Btorage, roads and utilities, engineering 0 Funding options reviewed were: O_ntion No. $1,280,000 Total Cost 61825,000 FAA Grant (93.75$) 455,000 Kenai Participation (6.25�) Option No. 2 $7,280,000 Total Cost 6/3250000 FAA Grant- -500,000 Kenai Entitlement 455,000 Kenai Participation (Kenai total = $955,000) Williams explained the city had $1•5 million in ntitlements of which it had been planned to use forY extensions. portion of the entitlements could be used for the ARFF development and the taxiway extension fundsdelayed. hasThe approximately would be taken from Airport Lands $15 million in total. If the milli neofwas thesuccessfully would come from negotiated, approximately $ FAA grants. The use of the AiID nttfaatorsystem funds through the fired be equated as an economic develop training facility. Ernst explained, carry-over funds are usually used for taxiway extensions and but could be useY rc ecta aThat iss an twhat the icement t$500,OOOo get eis. State to buy off on the p KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 27 Bookey asked if the $455#000 would be coming out of the General Fund. Ernst answered no. Ernst added, that amount is split with the state. Booth reported that over the last five weeks, he, Ernst and Fire Chief Burnett had been doing public relations work throughout the state, speaking with the Fire Chiefs Association, DOT representatives, city managers, etc. The would continue with those efforts, accumulating input for training curriculum, guidance, etc. Williams added, the opportunity had a very narrow window for acquiring funding (August 1). This ARFF could be the last one built. There was $16 million in funding for ARFF facilities. They were attempting to have Senator Stevens get funding designated to Kenai. Booth reported the grant request for funds would be ready by June 14 and submitted shortly thereafter. They were asking area legislators for support and would include their letters of support in the grant package. Booth, Ernst and Burnett will travel to Duluth and Helena to observe those facilities. Williams added, letters of support had been received from the Alaska Speaker of the House and President of the Senate. Additional support would be requested from the Governor. Also, Senator Stevens had assigned a staff member to work with Kenai in regard to the ARFF. Bookey asked if.the University of Alaska would run the -facility. Williams answered, the city would own the facility. The FAA has no problem in contracting out the operation of the facility. An operational package could be negotiated with the University if that is what is decided. Bookey stated he would not be comfortable with the city running the facility. Williams stated it was more than likely the University would run the facility. A decision of that nature could not be made in time to include it in the grant application. Ernst added, the Helena/Duluth trip would-be to investigate the best way to operate the facility. Booth would be accompanying them to see how they are structured. Williams stated he had requested Attorney Graves to travel with them to investigate how the contracts should be structured to protect the city's interest. KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 28 H-100 Dieoussion - FAA Land Trade, Antenna Farm Relocation, and Proposed Flight Service Station Expansion. Williams reported the local FAA personnel stated their concern the city not push the issue for grant monies to build the FSS expansion. If the city requests funding to build it, it would look bad for the local FAA because they had been requesting funding for other things which have been denied. They didn't want to use FAA grant funds at this time. Williams added, he told them the city would wait until the issue land, overall costs, grants, etc. can be discussed. Bookey asked if it was their intention for the city to do the expansion. Williams answered, they were trying to find a way to do the expansion, perhaps by using airport monies. U-110 Eooaomia DOv01opment Report Manninen stated the report was more of a city manager's report for PY95/96 which included accomplishments of all the departments for PY95/96 and proposed 96/97 plans. He added, the report also included some recommendations for council action, i.e. bonus for members of the Kenai Work Group Position Pay Plan_Study that council had just adopted (Cost to the city was less because the work was done in-house and he recommended a $500 one-time bonus.); the personnel policy updates, including the FLSA guideline conformance; and an EDD report. Manninen reported EDD had applied for an RDA grant (that passed - the EDA Seattle with their recommendation__off to_Washington,.DC) for $i million which they would use to retire the debt on the purchase of the building and subsequent renovations. Manninen also reported two areas were being considered for the iron carbide project, i.e. Nikiski and Tyonek. Manninen noted the success of the projects was a group effort. The iron carbid development could include 60 jobs for the community and would be a boost to the economy. Manninen stated he hoped his and administration's actions were carrying out the council's directives and going the right direction. Bookey asked if the incubator program was progressing as far as 10 EDD was concerned? Manninen answered, there was no one leasing space for manufacturing. However, they had several start and" stops but there had been no decisions to have anyone go in there. KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 29 There were people proposing things from building fiberglass kayaks to building satellite systems, woodworking, etc. but no one was in there at that time. Bookey asked if there seemed to be an interest toward it. Manninen answered, EDD hired a new BIC director, who had local banking experience. He thought the new director would get things up and running. At this time, it was too early to tell, but there were always leads that have to be developed. Williams requested, due to the late hour, the executive session for the evaluation of the City Clerk and City Attorney be held until a later date. Assemblyman Navarre requested Item J of the agenda be moved forward prior to the executive session regarding personnel discussion. Council had no objections. ITEM J a D,�B� J-1. citizens Y Tim Navarre - Stated he had received telephone calls from members of the public in regard to the newspaper editorial, articles, etc. about the city manager contract discussions. He also discussed the matter with local legislators while in Juneau. Those discussions, as well as discussions with members of the public, had been in strong support of the city manager. He added, he felt that spoke highly of the manager. His ;pinion was that the public viewed Manninen as a very dedicated city manager. Navarre added, Manninen had more of an open-door policy than what he had seen before. He had also been involved with city issues, participated as a board member, offering input, attended extra meetings to different area organizations, fundraising, golf tournaments, etc. and was communicating with the public. Navarre stated he thought the public would ask council why the discussions and concerns about the city manager contract. Navarre discussed past city managers and their problems and dedication to the city and referred to the service of Bill Brighton. Navarre stated he saw the same caring of Brighton had for the city in Manninen. Long-term hires of managers gives 40 stability to the community and he added, he felt the citizens of the community still believed in Manninen as well as he did. He also stated, he thought Manninen had a lot of assets for the city . KENAI CITY COUNCIL MEETING MINOT88 MAY 18, 1996 PAGE 30 and felt the city was fortunate to have him as manager. He hoped, through the council's discussions, etc. in regard to the manager's contract, differences would be worked out between the council and members of administration with Manninen. From his discussions, telephone calls, etc., he felt the city had a good city manager and was worth fighting for and keeping him as a manager if they could. Councilman Smalley stated he felt obliged to state, never, never take for truth what's necessarily printed in the newspaper. The article was an editorial column and was strictly opinionated and some of the information was not correct. He added, he felt sometimes things get created in a community for print, however he appreciated Navarre's comments. B' - Personnel Discussion, MOTIONt Councilman Bookey MOVED to convene in executive session of the council of the City of Kenai concerning matters with the city manager that tend to prejudice the reputation of another. He requested the city manager attend. Councilman Smalley BECONDED the motion. VOTE: Williams: Yes Bookey: Yes - Swarner: Absent Moore: Yes Measles: Absent. Bannock: Yes Smalley: Yes MOTION NABBED UNANIMOUBLY. Williams requested the session begin in approximately five minutes and council would then meet in the back conference room. EXECUTIVE BNBBION= 10s53 N.M. BACK TO ORDNRI 1:06 A.lt. (Kay ISO 1996) Councilman Smalley reported during the executive session, the council discussed the developing and offering of a severance agreement to Mr. Manninen, the terms of which would be discussed with Mr. Manninen in an executive session at the June 19, 1996 ISmeeting. • • KENAI CITY COUNCIL MEETING MINUTES MAY 15, 1996 PAGE 31 zZzgUTJXx ,ggel N - City Clerk and City Attorney Evaluations. (Held until a future meeting.) ITEM I s ADM nZalmION IMPORTS Mayor Williams asked, due to the latest of the hour, if administration reports could be deferred, only speaking to items of importance. Mayor a. Sumer Youth Employment Program - Williams referred to a letter from Frontier Community Services which was distributed at the beginning of the meeting. Williams noted Frontier Services would be administering the Summer Youth Employment Program for disadvantaged youth, ages 14 to 21 through the Job Training Partnership Act (JTPA) and were asking if departments within the city were interested in having a JTPA youth work for them during the summer. It was noted the Workers' Compensation would be covered by Frontier as well as pay. There were no objections from council for the city to take part in the program. b. Kenai Peninsula Municipal Coalition - Williams referred to a memorandum included in the packet which announced the scheduled Kenai Peninsula Municipal Coalition meeting to be held - in Homer on June 6. Williams noted councilmembers should inform the clerk if they will be attending. s-Z. City Manager No report. I-3. Attorney No report. I-4. city Clerk No report. I-5. Finance Director No report. • ICENAI CITY COUNCIL MEETING MINUTES MAY 151 1996 PAGE 32 1-6. Public Rorko Director Kornelis reported the wellhouse bid proposal was out and available. Bookey noted the water pressure was down and Kornelis explained it was due mostly to the amount of users, i.e. normal use and added use by watering lawns, etc. Kornelis added, they were watching the tank -and it was full, filling back up at night. i-7. Airport manager No report. J-1.0- DIBCUBBION J-2. council No conments . The meeting adjourned at approximately 1:13 a.m. (May 16, 1996). Minutes transcribed and submitted by: APPROVED BY COUNCIL o DATE a if aam 0