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HomeMy WebLinkAbout1996-06-05 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING DUNE 51 1996 7 t 00 P.M. KENAI CITY COUNCIL ONA14BERG 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders, B. BCREDULED PUBLIC COMMENT (10 Minutes) 1. Barbara Rangas, Alaska"s Reservation Central - Vending State of Alaska Fishing/Hunting/Trapping Licenses and Tags at Kenai Airport. 2. Peter Klauder - Public Works Projects 3. Mary King Alaska Department of Fish & Game/Request for Reserved Parking at Cunningham Park. C. PUBLIC BEARINGO 1. Ordinance No. 1696-96 - Increasing Estimated Revenues and Appropriations by $250 in the 1967 Debt Service Fund for the Trust Account Administration Fee. 2. ordinance No. 1697-96 - Increasing Estimated Revenues and Appropriations by $1,600 in the Council on Aging - Borough Special Revenue Fund for Commemorative Posters, 3. Ordinance No. 1698-96 - Adopting the Annual Budget for the fiscal Year Commencing July 11 1996, and Ending June 30, 1997. a. substitute ordinance No. i69e-96 (includes amended budget totals). b. Consideration of Substitute Ordinance. 0 -1- 4. OrdiaaaoO No. 1699-96 - Increasing Estimated Revenues and Appropriations by $70000 in the General Fund for Additional Playground Improvements at Municipal Park. 5. Resolution No. 96-40 - Transferring $7,330 in the Congregate Housing Enterprise Fund for Construction of a Sidewalk and Landscaping. 6. Resolution No. 96-41 - Establishing the Authorized Signatures for Withdrawal From Depositories of Municipal Funds, 7. Raaolutioa No. 96-42 - Awarding the Janitorial Contract for the Airport Terminal Building, for the Period July 1, 1996 through June 30, 1999, to Heaven Scent for $1,695 Per Month, 8. Resolution No. 96-43 - Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1, 1996 and Ending June 30, 1997. D. CQUI88IMCmITTBS REPOns 1. Council on Aging 2. Airport Commission 3• Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board 1. *Regular Meeting of May 15, 1996. "i 'E.: A TUT--T777 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3.*Ordinance No. 1700-96 - Amending Kenai Municipal Code 1.85 to Remove the Requirement That Department Heads File Financial Disclosure and Conflict of Interest Statements. 4. *Ordinance No. 1701-96 - Amending Kenai Municipal Code 1.85.020(b) to Remove Some Conflicts Between State and City Requirements for Financial Disclosure and Reporting Conflicts of Interest. 5. *Ordinance No. 1702-96 - Increasing Estimated Revenues and Appropriations by $308000 in the Parks Restrooms Capital Project Fund for Construction of a Restroom in the Municipal Park on Forest Drive. 6. eOrdinanae No. 1703-96 - Increasing Estimated REvenues and Appropriations by $6,210 in the Boating Facility Fund and General Fund for the Purchase of a Boat Motor and Mustang Suits Damaged in the Kenai River Flood. 7. *Ordinance No. 1704-96 - Amending Kenai Municipal Code, by Adding Chapter 14.20.095 to Establish a Prime Residential Zone and Amending the Land Use and Development Requirements Tables. 8. Approval - Award of Contract/Vintage Pointe Manor Building Manager. 9. Approval - Application for Lease to Margaret A. Jackson/Lot 4, Block 5, Cook Inlet Industrial Air Park & Adjacent ROW, 10. Approval - Dairy Queen Facility/Splitting Lease into Two Separate Leases. 11. Discussion - Amendment to Lease Request by Kenai -Arts and Humanities Council for the Kenai Fine Arts Center, 12. Discussion - Mission Street Right-of-way. XXECUTM 8E88ION I. ADMINI8T_RATI0N REPORT8 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager -3- �. o=souse=o� 1. citizens (five minutes 2. council ti • -4- XSNAI CITY COUNCIL - REQULAR MEETING • JUNE s, 1996 7100 P.K. XZNRI CITY COUNCIL CS]WERS LINDA OWARNER, MAYOR PRO TEMPORN Mayor Pro Tempore Swarner called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. c . c Mayor Pro Tempore Swarner led those assembled in the Pledge of Allegiance. A-2 . Roll was taken by the City Clerk. Present were: Bookey, Swarner, Moore, Bannock, and Smalley. Absent were Measles and Williams. A-S. AGENDA APPROVAL Mayor Pro Tempore Swarner requested the following changes to the agenda: REMOVE: R-2, Persons Scheduled to be Beard - Peter Klauder (telephoned, was ill and could not attend the meeting). ADD TOs N-8, Award of Caretaker Contract/Vintage Points Manor - Bid results, proposal form and letter of reference for low bidder. ADD TOs N-12, Mission Street Right-of-May/Discussion - 6/4/96 Wayne J. Cherrier letter requesting paving for deed of 3,822 sq. ft. of property. ADD TOs Information item No. 90 •'Waters Closed to Sport Fishing10 Correspondence - List of senders of additional letters. NOTION: Councilman Smalley MOVED for approval of the agenda as amended and Councilman Bookey SECONDED the motion. There were no objections. So ORDERED. A-6. eoNBENT AagNDA Mayor Pro Tempore Swarner reported there were no changes to the consent agenda. • KENAI CITY COUNCIL MEETING MINOTISS JUKE 5l 1996 PAGE 2 MOTION' Councilman Smalley MOVED for approval of the consent agenda as presented and requested DIANXNOCB CONGSHT. Councilman Bookey BECONDED the motion. There were no objections. AO ORDERED. B-1. Barbara Kangas, Alaskans Reservation Central, - Vending State of Alaska Fishing/Hunting/Trapping Licenses and Tags at Kenai Airport. (Heard after B-3 due to her unavailability when first called to the podium.) Barbara Rangas, Alaska's Reservation Central - Kangas referred to her letter included in the packet. The letter requested her contract with the city be amended to include allowing her to sell Alaska Fishing/hunting/trapping license and tags. She was already authorized to sell them by tee State. Airport Manager Ernst requested her to stop selling them and take down her sign. His decision was tG allow Twin Otter Gift Shop to sell them exclusively. Smalley asked if the lease agreement with the gift shop allowed them to sell licenses. Ernst answered, approval was given orally when the original lessee (Dana Wackler) asked to sell them. Through the gift shop, she also arranged guide -appointments. When the lease was passed on to Dobrich, permission was also given to him to sell the licenses. Ernst was asked if the gift shop was open. He answered, it was open from 7:00 a.m. to 7:00 p.m. Smalley asked if there would be a problem to have two vendors selling the licenses. Ernst answered, it would be a determination of the council. Dobrich has enough problem making a profit with what business he gets. Selling the license helps to pull people into the gift shop. He sold 500 licenses last year. It would also bring customers to Kangas as well. Ernst added, he didn't have a big problem with the request to sell the licenses, it was how Kangas handled the request. Bannock stated he was very angry when he first read the letter in the packet. It seemed to him the restaurant and gift shop were KENAI CITY COUNCIL MEETING MINUTES i JUNE 5, 1996 PAGE 3 being protected at all costs. The airlines, car rental agencies, etc. are not protected. He added, he hoped council would allow Kangas to sell the licenses. Moore stated he was torn, but agreed with Bannock. He added, a couple meetings ago, council agreed to allow Interstate Advertising to develop an advertising campaign, etc. for the airport. He felt the denying Kangas to right to sell the licenses would be a restriction of free trade. Selling of the licenses would not generate a lot of money. • L_J Ernst explained the point was not the fishing licenses being sold, but the rjethod in which Kangas began selling them. When her sign appeared on her counter, he checked the contract and noted it did not speak to the sale of fishing licenses. He told Kangas she should have discussed the matter with him first. After he told her she couldn't sell them, she asked what recourse she had. He advised her to discuss the matter with the city manager. She did not speak with the city manager, but came directly to council. Bookey stated he wasn't in favor of allowing her business in the airport. Airport contracts request the minimum for businesses to get through the door and then the owners of the businesses come back and ask for changes. He agreed with Ernst that Kangas should have gone to the city manager. He felt the discussion was frivolous and that Kangast business was a pipeline for businesses outside the city. Kangas stated that when she put up her sign to sell fishing licenses, she didn't think it would be a problem. She now realized she was wrong. When she books guides, she thought selling licenses would go hand in hand. Ernst was on vacation when she first put up the sign and Dobrich was upset that she was selling the licenses there. She checked with the state to make sure it was okay to have two vendors in the same area selling the licenses. They assured her it was okay. Ernst stated for the record that he was out of town on city business and not on vacation. Kangas stated that when Ernst asked her why she didn't take the matter to the city manager, she found he was on vacation. She added, she didn't think it would be an issue when she put up the sign. She believed it was a service to her customers. • KENAI CITY COUNCIL MEETING MINUTES JUNB 51 1996 PAGE 4 NOTION: Councilman Bannock MOVED to approve the request of Barbara Kangas, Alaska's Reservation Central, to sell fishing licenses requested in her letter of May 31, 1996. Councilman Moore 8ECONDED the motion. A suggested friendly amendment was to add fishing/hunting/ trapping licenses and tags. Smalley asked if halibut derbies tickets, etc. should be added as well or should she need to ask permission separately or could it be added to this motion. Attorney Graves stated it could be included in the amendment to her contract. Swarner asked if there was a "sole source" requirement for selling the licenses or was this something Ernst granted gift shop lessees. Ernst answered, the gift shop lessee has the exclusive right to sell gifts, magazines, and gum. . Moore asked if a percentage of the licenses sold would be included with her rent to the city. Kangas answered she planned to. Ernst explained she paid lot of her gross to the city, plus the rental fee. VOTE: Bookey: No Swarner: Yes Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes Williams: Absent MOTION PASSED. B-2, Peter Klauder - Public Works Projects Removed at the beginning of the meeting. (Mr. Klauder had telephoned the Clerk's office earlier in the day and requested to be removed from the agenda as he was ill and could not attend.) B-3. Mary XlUg - Alaska Department of Fish & Game/Request for Reserved Parking at Cunningham Park, Ms. King referred to her letter She letter informed council tha had two ongoing projects in the sonar project and chinook salmo which was included in the packet. t the Department of Fish & Game lower Kenai River (chinook salmon n age composition project) and KENAI CITY COUNCIL MEETING MINUTES IV JUNE 51 1996 PAGE 5 that their workers had parked their vehicles at the and of a subdivision road off Ciechanski Road to access the river, as well as at Cunningham Park. Because they were requested not to park their vehicles at the Ciechanski area, they were requesting to have three reserved parking areas at Cunningham Park for their vehicles. They were requesting the reserved spaces due to the congestion of the park during the fishing season. Councilman Moore asked if they paid to use the Ciechanski area for parking. King stated they had not, they were using the area for access to the river. Moore stated he appreciated Fish & Game's efforts and would support allowing the three reserved spaces. Councilman Bookey asked if they had a preference for the parking spaces. King answered they would prefer spaces directly adjacent to the ramp which would be out of the way for those who were launching boats at the ramp. Bookey stated he would rather they park in the back of the lot during the busy time for the park and allow other users the front spaces. Parks & Recreation Director Frates reminded council a private owner donated the park for fishing access. He asked if the State would provide gravel and develop additional parking spots for their vehicles (by Beaver Loop entrance to the park). King stated she would consider it as the Department was possibly going to purchase property in -the area.- King added, they would not -be launching a boat. They would only transport equipment over the bank. Bookey asked if they could use the City Dock. King answered, using the City Dock would not be beneficial for their pzojects, i.e. time line, etc. They would still have to park their vehicles at the park. Smalley stated he had no objections for them to use the front spaces for now, but would rather they move two of their vehicles to the back of the lot or provide gravel. King stated she did not think the Department would consider bringing in gravel and heavy equipment. They would have no problem parking in the back. MOTION$ Councilman Moore MOVED to allow three vehicles to be parked at the Cunningham Park with discretion of Administration as to where 0 • KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 6 they would park. Councilman Smalley SECONDED the motion. There were no objections. 00 ORDERED. c:: NUHL=C BEARINGS C-1. Ordinance No. 1696-96 - Increasing Estimated Revenues and Appropriations by $250 in the 1967 Debt Service Fund for the Trust Account Administration Fee. MOTION: Councilman Smalley MOVED for adoption of Ordinance No. 1696-96 and Councilman Moore SECONDED the motion. There were no public comments. Mayor Pro Tempore Swarner asked what bank had billed the city and Finance Director Sweeney answered Key Trust, which had sold the trust accounts to Mellon Barak. Swarner asked what would happen if council did not pass the resolution. Sweeney answered, they would probably still bill the city. Bookey asked Sweeney why they thought they could collect the money after a year. Sweeney answered, the transferred money would pay for the 1995 fee. He added, last summer the city was billed for the 1994 fee and it was paid with monies in the FY96 budget. There were no funds left in the budget to pay the 1995 fee. Bookey asked how much money was in the trust account. Sweeney answered none. There was money in the central treasury with a balance that this fund owes to it. in the past, there was money placed in the fund to pay the debt service for the remainder of outstanding bills related to the 1967 bond sale. That was prorated. All the money sent to either Key Trust or Mellon Bank are used to pay bills at that time. Councilman Bookey requested a strong letter be sent to the bank stating they need to bill promptly. VOTE: Bookey: Yes Measles: Absent Williams: Absent Swarner: Yes Bannock: Yes MOTION PASSED UNANIMOUSLY. Moore: Yes Smalley: Yes KENAI CITY COUNCIL MEETING MINUTES • JUNE 51 1996 PAGE 7 C-2. Ordinance No. 1697-96 - increasing Estimated Revenues and Appropriations by $1,600 in the Council on Aging - Borough Special Revenue Fund for Commemorative Posters. MOTION= Councilman Bookey MOVED for adoption of Ordinance No. 1697-96 and Councilman Smalley BECONDED the motion. There were no public or council comments. VOTES Bookey: Yes Swarner: Yes Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes Williams: Absent MOTION PASSED UNWIMOUSLY. 0-3. Ordinance No. 1698-96 - Adopting the Annual Budget for the fiscal Year Commencing July 1, 1996, and Ending June 30, 1997. NOTION: Councilman Smalley MOVED fro adoption of Ordinance No. 1698-96 and Councilman Bannock BECONDED the motion. There were no -public comments: C-3a. substitute Ordinance No. 1699-96 (includes amended budget totals). NOTION TO AMENDS Councilman Smalley MOVED to amend Ordinance No. 1698-96 by substituting it with Ordinance No. 1698-96, noted as Item C-3a in the packet. Councilman Bookey BECONDED the motion. 0-3b. consideration of substitute ordinance. VOTE ON NOTION TO MU ND= Bookey: Yes Swarner: Yes Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes Williams: Absent • KENAI CITY COUNCIL MEETING MINUTES JUKE 5, 1996 PAGE 8 NOTION PASSED 0N11NIl[0O6LY. Councilman Moore asked Attorney Graves to explain how changes could be made to the budget after passage. Graves stated appropriations could be made placing new money in different departments. Moore asked if it was the councills feel that the budget would increase or monies change categories. Bookey stated he thought the total budget amount would stay within the realm of where it was in the budget document. He added, council was also setting the mill rate during this meeting and those would be the numbers council would have to work with during the year. Moore stated he wanted it to be understood that the amounts of the budget would be shuffled, but not adjusted. Smalley stated it was not unusual to make changes and adjustments within the budget. He would not want to tie council's hands and it was council's responsibility to control the spending. Bookey added, the budget gave design of what to follow (by • council and departments). He didn't want to look at it as the highest dollar amount to spend. Moore stated he was under the impression there would be changes made later to the budget. Council went to a lot of work to get the total amount down and he didn't want their efforts to be erased. Smalley stated council would have the opportunity to decide when issues come up. Moore agreed. VOTE ON AMENDED MOTION: Bookey: Yes Swarner: Yes Measles: Absent Bannock: Yes Williams: Absent MOTION PASSED UNANIMOUSLY. C-6. Ordinance No. 1699-96 - Increasing and Appropriations by $7,000 in the Additional Playground Improvements MOTION$ Moore: Yes Smalley: Yes Estimated Revenues General Fund'' f or at Municipal Park. Councilman Bannock MOVED for approval of Ordinance No. 1699-96 and Councilman Smalley SECONDED the motion. There were no public comments. Bookey asked if the funds were . from the Daubenspeck account. Sweeney answered yes. After this expenditure, the balance would be about $25,000. Bookey asked if • KENAI CITY COUNCIL MEETING MINUTES JUNE 51 1996 PAGE 9 this expenditure was legitimate as he thought the funds were for athletics. Frates explained the funds were to purchase a basketball hoop, backboard and post to be placed in Municipal Park on Forest Drive. Swarner asked if council wanted to amend the title of the - resolution. She was told no and that the problem was the second whereas. There were no changes made. VOTE: Bookey: Yes Swarner: Yes Moore: Yes Measles: Absent Bannock: Yes Smalley: Yes Williams: Absent MOTION PASSED UNANIMOUSLY. C-5. Resolution No. 96-40 - Transferring $78330 in the Congregate Housing Enterprise Fund for Construction of a Sidewalk and Landscaping. MOTION: Councilman Smalley MOVED for approval of Resolution No. 96-40 and Councilman Bookey SECONDED the motion. There were no public comments. Moore stated he was happy to see the transfer was coming from something other than the contingency fund. VOTE: There were no objections. 00 ORDERED. C-6. Resolution No. 96-41 -r Establishing the Authorized Signatures for Withdrawal From Depositories of Municipal Funds. MOTION: Councilman Smalley MOVED for approval of Resolution No. 96-41 and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no public or council comments. KENAI CITY COUNCIL MEETING MINUTES f JUNE 51 1996 PAGE 10 VOTES There were no objections. 80 ORDERED, C-7. Resolution No. 96-42 - Awarding the Janitorial Contract for the Airport Terminal Building, for the Period July 1, 1996 through June 30, 199991 to Heaven Scent for $1,695 Per Month. MOTION$ Councilman Bookey MOVED for adoption of 96-42 and Councilman Smalley 8ECONDED the motion. Bookey asked Airport Manager Ernst if he thought the low bidder, Heaven Scent, could do the job at the amount bid and as a company from Anchorage. Ernst stated he spoke with the bidder and was assured the bidder understood the contract and could do the work for the amount bid. . VOTES Councilman Smalley requested UNANIMOUS, CONSENT. There were no objections. 80 ORDERED. C-8. Resolution No. 96-43 - Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1, 1996 and Ending June 30, 1997. NOTION: Councilman Smalley MOVED for approval of Resolution No. 96-43 and requested UNANIMOUS CONSENT. Councilman Bookey BECONDBD the motion. There were no public or council comments. VOTES There were no objections. 80 ORDERED. • KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 11 ;jTW1 AL g=111OTONICONKITTAN 111_ORT9 D-1. Council on Aging Swarner reported the minutes of the last meeting were included in the packet. She added, she did not attend the meeting and if council had questions they should be referred to Senior Center Director Porter. There were no questions. D-a. Airport Commission Airport Manager Ernst reported the Commission would meet on June 13. • D-3. Harbor Commission Councilman Bookey reported the Commission would meet on June 10. D-4. Library commission Councilman Moore reported the Commission met on June 4 at which the main topic of discussion was the user survey. Results had not been completed as yet but he did learn the biggest percentage of users were middle-aged and not children. Moore added, the book sale would start in the morning. D-5. Parks i Recreation Commission Councilman Bookey reported the. Commission would meet on June 6 at which Mr. Frates would be in attendance as the new Parks & Recreation Director. D-6. Planning a zoning Commission Councilman Smalley reported the minutes of the last meeting were included in the packet. Smalley reviewed actions of the Commission. He added, there was discussion in.regard to the Richka Park Subdivision purchase. This item was put on hold until the Airport Commission could review it and make a determination as far as the Master Plan was concerned, as well as the FAA requiring consideration of the expenditure of Airport funds to purchase the property. The Commission was anxious for council to purchase the property as a buffer from the airport. Smalley reported the Commission also discussed an amendment to the Kenai Municipal Code which would add a Prime Residential KENAI CITY COUNCIL MEETING MINUTES • JUNE 51 1996 PAGE 12 Zone. It created a lot of discussion. The resolution was passed recommending council amend the code, however concern was that the type of houses that would be built in a prime residential zone would be custom -type homes. No builders have gone to the city to discuss the use of a Prime Residential Zone or comment on it. The thought (of the Commission) was that if the zone was on the books, it would be available for use. The city had no prime residential ones in effect, however the people who brought the request forward went through all the proper procedures to have it included in the code. • Moore stated he had some concern in regard to the 70-75' monopod cell tower discussed in the minutes. Smalley explained, the applicant for the conditional use permit (CUP) owned the property. The cellular phone compony wanted to increase their ability for communications for this area. They would build a small building and place a monopole with two antenna off of it. A CUP was required in order to do this. The antenna would probably not be able to be seen because of the trees in the area. Moore noted most of the testimony given opposed the granting of a CUP. Smalley stated most of the opposition was in regard to the Prime Residential Zone, D-7. Mieoellaaeous Commissions and Committees D-7a, Beautification Committee Swarner reported the Committee would meet on Tuesday, June 11 at 5:30 p.m. The meeting would be held either at city hall or the Leif Hansen Memorial Park. Swarner also stated the Committee needed help with weeding and planting. D-7b. Rietorio District Board Councilman Bannock reported the Board met on Thursday, May 28. He was unable to attend. It was noted Engineering Technician Clark had attended the meeting. Clark reported she attended in order to discuss the master plan for the Daubenspeck property. The Board discussed where the Shkituk' village was originally situated and approved an area on the plan to coincide with that location. The Board requested council consider providing $2,000 as its half of a $4,000 matching grant in order to do an archeological survey of the area. They Board would acquire the other $2,000 through other donatiohs. A memorandum and information of the grant request will be brought to council at their June 19 meeting. • • • KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 13 Clark added, the Board also discussed briefly changes to the sign code. D-70. Challenger steering committee Bannock reported the Committee had not met since the last council meeting. D-7d. Kenai Visitors i Convention Bureau Board Bookey reported the Board's next meeting was scheduled for June 10 at 8 a.m. BREAK TAKEN$ 7132 P.M. BACK TO ORDER: 8:00 P.M. 8-1. Regular Meeting of May 150 19960 Approved by consent agenda. I.= ZL None. ITEM -8 None. IT= s: H-1. MOTION$ Bills to be Paid, Bills to be Ratified Councilman Smalley MOVED to pay the bills and Councilman Moore sECONDBD the motion. There were no objections. 80 ORDERED.. KENAI CITY �E 5, 19g6 CUNCIL MEFrING MIN PAGE 14 UTE3 pgrobaee MUM orders 8uoeediag $2 •S00 Councilman Moore MO Councilman Sm objections, alley E pay the Purc 80 oRD�BD. ED the motion' orders ion. There over $2,500 and N-30 Ordinancewere no 1 85 no • to Remove the ~96 - Amendin File Financial Requirefient T Kenai Munici Statements. Disclosure and Coy at De pal Code Introduced by c f13ct of tint t Heads consent erect 1�-� • agenda approval , ordinance No. 1.85.p 1701-96 _ amending City Requirements Remove Some Kenai Reportin manta for conflic Municipal Code g conflicts Pin DISCI Between St$ licts Intro closure and to and Introduced by consent °f Interest. g-g• agenda approval. ordinance No. and APpro 17O2`96 Capital pro cations by $30#000 I ing Estimate the Munici jest �000 in the parks d Revenues Intro dal Park for Construction Restro Introduced b Forest Drive.°n °f a Restroom i y consent agenda a n ordinaaae approval. and APpro No• 1703..96 Incre Fund and General ns by $6,210 i sing Estimated and Mustan Fund for the n the Boatin Revenue$ Intro g suits Damaged in the rchafie of g Facility Introduced by Consent a Kenai R a Boat 8-7• agenda a aver Flood. tor Ordinance approval. No. R �iddding Chapter,-96 ` Amendin ]Residential Zo 14.20.095 g Kenai Municipal Introduced Development Rewired Amending th stablish a pr Code, roduced b ments Tables, e Land Use and ime y consent agenda approval. A oval, • • n U KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 15 9-9* Approval - Award of Contract/Vintage Pointe Manor Building Manager. Reference was made to a memorandum from Senior Center Director Porter and attachments which was distributed at the beginning of the meeting. The attachments included the bidders and their bids, as well as the proposal form and a letter of reference for the low bidders, Bob and Imelda Lee. Porter noted Mr. Lee was in the audience. MOTION= Councilman Smalley MOVED for approval of a contract for . caretaking of Vintage Pointe Manor to Robert and Imelda Lee. Councilman Bookey SECONDED the motion. Moore noted the large difference in amounts bid by Messrs. Hodson and Kizer. Porter stated the bid documents requested a "per month" amount. She added, when the building was first opened, some of the original bids were large too. when asked if she felt comfortable with the bid, Porter answered yes. Robert Lee introduced himself to council and stated he looked forward to working with Porter. Moore stated he appreciated Mr. Lee's coming to the meeting. VOTE= There were no objections. 80 ORDERED. B-9. Approval - Application for Lease to Margaret A. Jackson/Lot 41 Block 5, Cook Inlet Industrial Air Park & Adjacent ROw. MOTION: Councilman Smalley MOVED for approval of the lease application for Lot 4, Block 5, Cook Inlet Industrial Air Park and adjacent right-of-way to Margaret A. Jackson and Councilman Moore SECONDED the motion. Bookey asked if administration had any objections. Attorney Graves answered no. VOTE: • RBNAI CITY COUNCIL MEETIIJG MINUTES J[11d8 51 1996 PAGE 16 9-100 Approval - Dairy Queen Facility/Splitting Lease into Two Separate Leases, MOTION: Councilman Moore MOVED for approval of splitting the leases described in Item H-10 into two separate leases and Councilman Smalley SECONDED the motion. Attorney Graves stated administration had no objections. VOTE: There were no objections. BO ORDERED. E-11. Discussion - Amendment to Lease Request by Kenai Arts and Humanities Council for the Kenai Fine Arts Center. Swarner noted a letter was included in the packet from the Kenai Arts and Humanities Council (KAHC) in regard to their request to extend the lease of the Kenai Fine Arts Center to twenty years. The purpose of the extension would be to allow the KAHC to apply for grants to construct a new roof on the Center. MOTION: Councilman Smalley MOVED for approval of the lease extension to the Kenai Arts and Humanities Council for the Kenai Fire Arts Center. Councilman Bookey SECONDED the motion (for discussion). Smalley stated the item had been discussed during the budget work sessions, but at that time they were seeking additional funds from the city to make repairs. Through discussion, it was also noted that if the KAHC had more control of the building, they could be eligible for outside funding. Peggy Gill, Thompson - President of the KAHC. Thompson stated their grant writers advised them that in order to get large grants, they would need to have a longer lease. since January, they had expended $1,700 on repairs to the building. There was still a leak in the roof. They were requesting a long-term lease for the historical building. Smalley asked Graves if he saw any difficulty in granting a 20- year lease extension. Graves answered no, and added it could be • leased for 20 years at a $1.00 per year charge. He thought this would be the best way to resolve the situation. KENAI CITY COUNCIL MEETING MINUTES e JUNE 5, 1996 PAGE 17 Thompson also reported they were in need of additional workshop space. They were considering either adding on to the back of the building (back part of the jail, toward the playground) or adding. a second floor. Bookey noted council had discussed placing the antique donkey engine, etc. in that area and was concerned of what size of an addition they would want to place off the back of the building. Bookey added, he would want the enlargement plan further developed and brought to administration before any changes were made to the building. Bannock stated he had no problem with the request for a 20-year extension and felt it would be an outstanding way to handle the repair problem. Bannock asked if the building was expanded, based on the lease with the city, would the city then take on any additional responsibility maintaining the building. Thompson answered, the KAHC had been maintaining the building now and would continue to do so. • Smalley clarified that if the KAHC wished to expand the building, g they would have to come back to the council for review and approval. Graves added, the requirement to have the KAHC receive council approval for any expansion to the building could be included in the amendment of the lease. VOTE: There were no objections to the 20-•year extension to the lease --of the Kenai Fine Arts Center, H-12. Discussion - Mission Street Right -of -Way. Kornelis referred to the 6/4/96 letter from Wayne J. Cherrier which was distributed to council at the beginning of the meeting. Smalley asked if the discussion had anything to do with the - "perpetuity" discussion held during the last council meeting. Graves stated no, that had been resolved. Kornelis explained the Church had approved the dedication of the roadway (private property of the Church) as a public right-of- way. Jim Arness had no objection to dedicating the portion of his property needed to make it a public right-of-way in order to pave the roadway either. • Kornelis continued, it was vital to have the Cherrier property included in the right-of-way, however Cherrier wanted something KENAI CITY COUNCIL MEETING MINUTES • JUNE 51 1996 PAGE 18 in exchange. The letter stated, "...they want the city to pave the balance of Alaska Ave., approximately 20 ft. wide by 150 ft. long and pave the parking apron adjacent o Alaska Avenue, an area approximately 30 feet wide by 100 ft. long." For this they would be, "...willing to deed the 3,822 sq.ft. of our choice view properties, if we can reach an agreement. Please bear in mind, that by paving the small portion of Alaska Ave., it will cer%.ainly cut down on the City road budget by reducing road maintenance. This road is up to paving standards, so all that is required is the gutter & asphalt." • Kornelis stated a concrete gutter would also be needed for the parking lot Cherrier wanted to be paved. His property would be improved, as well as he would have property corners and would be a nicer roadway. Kornelis added, his main objection was the request to pave the parking lot as it was on private property. It would probably cost $15,000-20,000 to include the parking lot in the paving (depending on he sub -base and including the curb and gutter). Without the curb and gutter, coat would be approximately $10,000 to $15,000. As an alternate, it could be made into a dead end road. Bannock asked if it would be a problem to postpone action on the matter until the June 19 meeting in order for council to go to the area for review. At this time, he did not think it would be an equitable trade. Kornelis stated there was no action needed, however the project had been dragging on and it was a federal project. Kornelis added, there would be an archeological review of the project -- not a dig. Something needed to get done by September in order to get the federal funds. Bookey stated he wanted to wait as well. He added, he didn't think the 3,800 sq.ft. of property (Cherrier property) was worth $30,000. Smalley agreed and asked if Cherrier didn't think the paving would be a benefit to him. Smalley added, there were other options. Bannock requested a scaled -down version of the plan, with the sidewalks, etc., and how the property would be impacted, be prepared and included in the June 19 packet. NOTION: Councilman Bannock NOVED to postpone the meeting of June 19 and Councilman motion. There were no objections. S action on the matter until Smalley SECONDED the 0 ORDERED. KENAI CITY COUNCIL MEETING MINUTES • JUNE 51 1996 PAGE 19 RXBCITIVE 8888I0N None scheduled. ADMIN1RURION REJ10RTn 1-1, Mayor Swarner reported Mayor She also reported she Mapco service station. 1-2. City Manager Williams would be back on Monday, June 10, cut the ribbon for the opening of the new Acting City Manager Morris referred to I-1 in the packet, a memorandum in regard to the potential contaminated soils at the jet fuel facility and city maintenance shop. Morris explained he wanted council to know the proposed expenditures for the two • projects were not included in the FY97 budget. Monies for the projects would be requested through an ordinance and probably introduced at the June 19 meeting. I-3. Attorney Attorney Graves reported he talked with Attorney Haggart in regard to the Inlet Woods litigation that afternoon. Haggart had just received information in the morning to review. He would be reporting back to Graves later in the week. Graves would inform council of the progress through a memorandum. 1-4. City Clerk Clerk Preas reported she had advertised the request for proposals for an document imaging retrieval system and held the bid opening. She added, she was very disappointed to only receive one bid. She would discuss the matter further with council at the June 19 meeting as she was not sure what should be done at this time, i.e. reappropriate the money into the FY97 budget, etc. t-S. Finance Director Finance Director Sweeney reported this was his last meeting working for the city and would be leaving town in the morning. • He thanked the council for the opportunity to live in Kenai and KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 20 serve as the Finance Director. He thought he made some contributions and made some helpful changes to the Department. I-6. Public Works Director a. Dunes Boardwalk Grant - Kornelis referred to Information Item No. 10, a letter from the Department of Fish & Game stating the dunes project had been tentatively approved. The amount of the grant had been scaled down to $100,000. He would be meeting with representatives from Fish & Game in the morning and had requested Wm. Nelson to attend as he has done projects like this before. He thought Nelson would be able to give a proposal to do the work. The Harbor Commission would also be reviewing the letter, as well as plans for the project. b. sewer Treatment Plant - Kornelis reported the change over to sodium hydrochloride had been delayed due to a problem with the vendor. He had already contacted OSHA and reported the problem. They told him the delay would not be a problem. c. Bailer Washdown - Kornelis reported Vase p y Engineering was continuing their work with the mixing zone. They hoped to have it completed in the near future. d. Animal Control shelter - Kornelis reported he, Mayor Williams and Chief Animal Control Officer Godek attended a meeting with Borough Assembly Finance Committee members to discuss proposed animal control services of the Kenai Peninsula Borough. Kornelis added, the proposed program didn't look promising. e. Well House No. 3 - Kornelis reported the bid opening was scheduled for June 12 and they hoped to award the bid on June 19. f. 160 Grader - Kornelis reported the grader was received. The shop crew was adding gates to it. It is an excellent piece of equipment. g. solarium Project - Kornelis reported the project was close to completion. The top soil and seeding should be done shortly. h. Dock Project - Kornelis reported there may be a problem with the aluminum ramp between the storage shed and the dock i office due to change in the mud from the River. The slope has changed due to the added mud. KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 21 Moore stated he was concerned with the boat launch as a boat cannot be launched during low tide. He suggested the area may need to be dredged. Kornelis stated boats have never been able to launch during low tides. They cannot put the launch any lower into the water. He added, City Engineer La Shot had stated the channel of the river was changing as well. There may be some additional costs in regard to the aluminum ramp. In regard to the animal shelter discussion, Moore asked if there was any support from the assemblymembers. Kornelis explained Brown and Navarre were very supportive. Assemblywoman Glick was not in attendance at the meeting. He added, during the meeting he had been asked if the Borough could pay for each animal the city handled from the Borough. He told them the city was looking for capital costs to build the building. He tried to explain it would be a losing proposition for the city to be paid per animal. The animals would still be brought to the city shelter during closed hours to avoid impound or intake fees. Moore stated he was disappointed as he was hoping for more. Kornelis stated he though Godek did a really good job in presenting the information and he was surprised with the assemblymembers' reactions. Meeks Bridge - Councilman Smalley reported one of the approaches to the bridge had gravel eroding. Kornelis stated he had the matter on his "to do" list. He added, a crane would be needed to lift it up. He will look at it tomorrow. Abandoned Vehicle - Swarner reported there was a car parked in front of the strip mall. Kornelis stated he had talked with the owner and told him it needed to be moved. Swarner stated the car was still there. Kornelis stated he would check on it. Smalley reported an abandoned vehicle at the end of Lawton, past the golf course, along the path of the water/sewer lines to Thompson Park. He added, that area was beginning to collect other material as it was a congregating area. I-7. Airport Manager Airport Manager Ernst reported he would not be at the next council meeting because he would be attending an AAAE meeting in Las Vegas (June 8-14). While he was away, Keith Holland would be Acting Airport Manager. KENAI CITY COUNCIL MEETING MINUTES JUNE 51 1996 PAGE 22 Swarner asked when the fuel facility at the Float Plane easing would be ready. Ernst reported financing was approved from the bank and a release was approved for the computer. Everything was expected to be installed and on line by Friday. Smalley stated that during the Planning & Zoning Commission, the tent camping area at the Float Plane Basin was discussed. He was asked the number of spaces, whether they had been used and who the proposed users were to be. Ernst reported there were four spaces put in last year. Picnic tables and fire rings had been installed. The Airport Commission and Council both reviewed and approved the tenting area. Ernst added, access is through Float Plane Road and the intended users were pilots using the facility. Bookey asked if they furnish wood for the area. Ernst stated they could. Moore asked why the enplanements were flown. Ernst answered, probably because of Mark Airs leaving the area, as well as less flights offered. He added, he has suggested to both the carriers that more flights should be added. Kornelis reported he would not be at the next meeting as he would be out-of-state with the local basketball team. J-1. Citizens Bob Peters - Stated he had heard that Kornelis was going to put abandoned cars and broken concrete over the bluff for stabilization. Kornelis stated he hoped to be able to put broken concrete there later in the summer. The crews were now working on dust control on the dirt roads within the city• Peters suggested that if there was a problem in paving Mission Street, that Mission Avenue be paved vertically instead. Peters asked Ernst if the camping spaces at the Float Plane Basin were exclusively for users of the float plane basin. Ernst answered he was reluctant to say it was exclusive, however they. did not encourage other campers to use the area. Other campers were urged to use the tent camping area by the Dust Bowl. Smalley stated the float plane tenting area was a bone of contention during discussion at the last PZ meeting. There was a KENAI CITY COUNCIL MEETING MINUTES JUNE 5, 1996 PAGE 23 person requesting a conditional use permit in order to place an RV park and camping spaces in that area. The applicant stated they were exclusively for float plane basin users. P&Z was concerned the matter (float plane camping spaces) was not brought to them for review. Ernst stated he thought they would be exclusive as they were not advertised to the general public, only to float plane basin users. J-2. council Bookey - Asked Kornelis when the gate would be placed at the end of Spruce Street. Kornelis answered it was in the plan -- the Street crew would be welding it and placing it. Moore - Congratulated Bob Frates on his appointment as the Parks & Recreation Director and thanked Sweeney for his time at the city. Moore asked Kornelis where the turnaround would be for vehicles to be able to pump the outhouses. Kornelis answered he thought the best place would be by the restroom. Moore added, he was impressed that the city got the abandoned vehicle off the beach so quickly. Bannock - Reported he, Kornelis and Bob Springer had a situation during the week that worked out well. He thanked them for their assistance. Bannock also congratulated Ernst on being "Today's Hero" on a - local radio station and Bob Frates for his appointment. Bannock also stated he was sorry for Sweeney to leave the city's employ. He added, Sweeney was active in the local Rotary Club. Sweeney would not only be missed at City Hall but at Rotary as well. 8=11ey - Congratulated Bob Frates on his appointment and Ernst as the "Today's Hero." Smalley wished Sweeney well also. Swarner - Congratulated Frates and wished Sweeney well. She also thanked council for the speedy meeting. U RBNAI CITY COUNCIL MEETING MINUTES JVNE 50 1996 PAGE 24 X-TEK „ �DJOOzlH![�NT The meeting adjourned at approximately 8:54 p.m. Minutes transcribed Caro �J lie submitted by: APPROVED BY DATE c. .