Loading...
HomeMy WebLinkAbout1996-09-04 Council MinutesAaBNDA 1CMI CITY COUNCIL - REGULAR MEETING 8$PTEMHER 4� 1996 7t00 p.M. KENAI CITY COUNCIL CRMBRO D ay Agmum $maINg - Appeal of Michael Christian 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from.the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 8. FCHEDULED 9-MLIC CONOW (10 Minutes) C. PUBLIC H=JLQ 1. Ordinance No. 1713-96 - Increasing Estimated Revenues and Appropriations by $15,386 in the General Fund as a Result Gf Receiving Two Library Grants, 2. Ordinance No. 1714-96 - Increasing Estimated Revenues and Appropriations by $35,000 in the General Fund for Contracted Services of an interim City Manager, 3. Ordinance No..17i8-96 -Increasing Estimated Revenues and Appropriations by a Net Amount of $21,887 in Three Senior Citizen Funds. 4. Ordinance Ho. 1717-96 - Increasing Estimated Revenues and Appropriations by $100,000 in a New Capital Project Fund Entitled "Kenai Dunes Restoration Project." '. a. Motion for Introduction b. Motion for Second Reading (Requires a Unanimous Vote) c. Motion for Adoption 5. Resolution No. 96-64 -- Formally Accepting a Grant from the State of Alaska, Department of Fish and Game, Department of Natural Resources, and Exxon Valdez Oil i C F. 4. • Spill Restoration office in the Amount of $100,000 for the Kenai Dunes Restoration Project, and Accepting the Conditions of the Cooperative Agreement. 6. Resolution No. 96-65 - Approving of Contract Amendment No. 1 to the Scope of Work for the Airport Master Plan to Include an Environmental Assessment for the Alaskan Regional Aircraft Rescue and Firefighting Training Center (ARFF) at Kenai, Alaska, in the Amount of $50,000 to Aries Consultants, Ltd. 7. Resolution No. 96-66 - Accepting the donation of cement piling from Cherrier-King. S. Resolution No. 96-67 - Establishing the Authorized Signatures for Withdrawal from Depositories of Municipal Funds. 9. Resolution No. 96-68 - Adopting the City of Kenai, Alaska SFY98 Capital Improvement Project (CIP) Water and Sewer Priority List for Request for State of Alaska, Department of Environmental Conservation Municipal Matching Grant Program. 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission S. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Challenger Steering Committee d. Kenai visitors & Convention Bureau Board 1. *Regular Meeting of August 21, 1996. 1. Discussion - Date for introduction of ordinance accepting the Comprehensive Plan, 2. Discussion - PY98 Capital Product Matching Grant Program. 2 • 3. Discussion - Garcia Building / Cunningham Park 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 1716-96 - Increasing Estimated Revenues and Appropriations by $8,333.33 in the General Fund for Informational Signage in the Kenai Townsite Historic District and the Shkituk' Village Site. 4. *Ordinance No. 1718=96 - Increasing Estimated Revenues and Appropriations by $6,100 in the Boating Facility Enterprise Fund for Purchase of New Floats, 5. Discussion - Advertising/hiring process for new city manager. 6. Approval - Assignment of and Amendment to Lease and Security Assignment of Lease - Steven Karakash to North Star Radiant, Inc. and Fred Seton. 7. Discussion - Passing of Eugene Morin (Kenai mayor 1968- 1971), letter to his wife, and a recommendation for a tree and plaque for him in Leif Hansen Memorial Park. 8. Approval - Inlet Woods Subdivision Lights. NZAMITE BEsBtON - None Scheduled. 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director • 6. Public Works Director 7. Airport Manager J. D.8cuo QN 1. Citizens (five minutes) 2. Council X. ADJOURNMENT 3 XENAI CITY COUNCIL - REGU AR MEETING SEPTENBER 4, 1996 7t00 P.N. ROM CITY COUNCIL CNAMBER8 NUOR gOHN J. MILLIAMBt PRE8IDINa BOARD OP zDJyBT1m x1miNQ - Appeal of Michael Christian Mayor Williams called the council meeting to order at 7:25 p.m. He stated for the record, the roil and pledge were taken prior to the Board of Adjustment hearing which took place immediately preceding the council meeting. A-5. Mayor Williams requested the following changes to the agenda: MOVE: C-50 Resolution No. 96-64 to C-4, prior to action on Ordinance No. 1717. ADD TO= D-4. Library Commission Report - Letter from Kevin Benson, Student Representative to the Library Commission. iADD TO: t-4, Clerk"s Report - Completed listing of election workers for October 1, 1996 election. Clerk Freas was asked to prepare a letter of thank you to Kevin Benson for his endeavors while a student representative to the Library Commission, Acting City Manager Ross suggested Item H-8 may want to be discussed during the consideration of-H-2 (Air-Tek purchase order). Williams requested H-8 be.discussed at H-2.. Councilman Hookey requested Item H-4 be removed from the consent agenda and placed on the regular agenda. There were no objections. MOTION$ Councilwoman Swarner MOVED to approve the agenda as amended and Councilman Hookey SECONDED the motion. There were no objections. 80 ORDERED. Mayor Williams stated he had no other changes to the consent agenda. • KffiIAI CITY 88PTSMBER PAGE 2 MOTION$ COUNCIL MEETING MINUTES 4, 1996 Councilman Bookey MOVED to approve the consent agenda as amended. There were no objections. 00 ORDERED. P37-77-077 Mayor Williams asked if there were any members of the audience needing to speak with council a*ho would not be able to wait until the end of the meeting for citizens' unscheduled comments. Tim Navarre - Navarre reported during the Borough Assembly meeting on September 3, the Borough animal control ordinance was reconsidered. The assembly members requested a draft ordinance that would include compensation, costs, etc. Navarre added, the ordinance would probably be approved subject to voter approval. He hoped a special election could be held so that the matter would not have to wait until October, 1997. The ordinance had been set for hearings curing the October and November assembly meetings. Action should be taken during the last meeting in November. Williams asked if Navarre would Pe attending the Coalition meeting in the morning and if he (Williams) could not be in attendance, would Navarre pass on the city's concerns in regard to the seriousness of the need for a borough animal control ordinance. Navarre stated he would. Councilwoman Swarner asked how the hospital was proceeding and when there would be a vote. Navarre reported Mayor Gilman was chairing a task force in regard to the hospital and it would be making a recommendation in the near future. If the task force has not made a recommendation by the time Gilman's term has ende3, he will suggest a recommendation to the new mayor. Navarre added, the task forces meeting focused on what direction the hospital should go. From that, the committee will discuss its options. The recommendation will not go to a vote of the people, but will go to the mayor -elect. Williams noted a meeting in regard to the hospital was set for September 9 at 7:00 p.m. Navarre referred to the Coalition meetings and stated there.were four cities of the borough that meet throughout the year in different locations. The membership brings up items to discuss, 40 mainly of how the cities and borough can work together. Each city hosts for one year. Navarre encouraged council members to • RBNAI CITY SEPTEbIBER PAGE 3 • COUNCIL MEETING MINUTES 4, 1996 attend the meetings. Navarre stated they would like the City of Kenai to name one of its elected officials as its tourism .representative to the Coalition. The objective is to get the cruise ship passengers from Seward to visit the rest of the Peninsula. They are looking for a way to benefit the whole peninsula. in regard to the animal ordinance, Navarre stated he had not received any negative responses from those persons with which he had discussed the ordinance. Williams noted he had requested the Clerk to start a clipping file of articles, letters to the editor, etc. in regard to the animal control issue in the Borough. C-1. Ordinaaoo No. 1713-96 - Increasing Estimated Revenues and Appropriations by $15,386 in the General Fund as a Result of Receiving Two Library Grants. XOTION S Councilman Moore MOVED for adoption of Ordinance No. 1713-96 and Councilwoman Swarner SECONDED the motion. There were no public or council comments. VOTa t Bookey: Yes Swarnery Yes Measles: Yes Bannock: Yes Williams: Yes MOTION PAS8ND 9 MXNOUSLY. Moore: Yes Smalley: Absent C-1, Ordinanoo No. 1714-96 - Increasing Estimated Revenues and Appropriations by $35,000- in the General Fund for Contracted Services of an Interim City Manager, MOTIONS Councilman Bookey MOVBD for adoption of Ordinance No. 1714-96 and Councilwoman Swarner SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 4, 1996 PAGE 4 There were no public comments. Councilman Moore asked where the $65,000 was taken in regard to the agreement to pay Manninen. Acting Finance Director Feltman answered, the money was -taken from the City Manager"s salary budget. VOTE: Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Yes Smalley: Absent Williams: No NOTION BABSED. C-3. Ordinance No. 1713-96 - Increasing Estimated Revenues and Appropriations by a net Amount of $21,887 in T11ree Senior Citizen Funds. MOTIONS Councilwoman Swarner MOVED for approval of ordinance No. 1715-96 and Councilman Bookey SECONDED the motion. There were no public or council comments. VOTES Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Yes Smalley: Absent Williams: Yes _- NOTION VABSED UNANIMOUSLY. Resolution No. 96.64 - Formally Accepting a Grant from the State of Alaska, Department of Fish and Game, Department of Natural Resources, and Exxon Valdez Oil Spill Restoration Office in the Amount of $io0,000 for the Kenai Dunes Restoration project, and Accepting the Conditions of the Cooperative Agreement. (Moved from position of C-5. ) MOTION: Councilman Bookey MOVED for approval of Resolution No. 96-64 and Councilwoman Swarner SECONDED the motion. 0 KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 41 1996 PAGE 5 There were no public comments. Kornelis noted he had with him a copy of the engineer's estimate, along with a set of drawings available for council review. Williams asked if Kornelis had discussed with the engineer the use of the volunteer work presented by Kelly Wolf a few meetings ago. Kornelis reported he met with Wolf and the engineer. A large part of the planned development is hauling the pilings and that work could not be done by volunteers. Also, a lot of the project will be pre - manufactured. BREAK TAKEN TO REVIEW THE PLANS (7:48 P.M.) BACK TO ORDER: 7:57 P.M. Councilman Bookey asked Kornelis if he was comfortable with the amount budgeted to move the concrete barriers from the storage site into place. Bookey added, he was concerned not enough was budgeted for that part of the project. Kornelis answered the engineer had called people to get an amount. He agreed, the budget was very tight. Bookey stated he thought it would take twice the amount budgeted. Kornelis stated it would depend on whether the person moving the barriers would have a crane. He added, the amount was an estimate from the engineer (Nelson). Originally, they had discussed not bringing the piling to the beach, however Fish & Game stated they would not pay for any piling not used on the project. Bookey stated he didn't want to have to come back for more money to complete the job. Only two pilings would be able to be moved on a truck. Measles noted oversize permits would be needed also. Bookey added, two cranes would be needed to move the pilings from the trucks. It will be costly. Kornelis noted the grant for only $100,000. If the amount is low, they may have to discuss cutting back on the project. Bookey asked what would Fish & Game say if they did cut back on the project? He added, he supports the project, but was concerned enough was not budgeted. Measles stated they unless they cut the good for council to money may need to be an information item He reminded council e was no place to out $30,000 from the budget whole budget. Kornelis stated he thought it be aware there could be an overrun and more put into the project. Kornelis referred to in regard to the parking lot Corps permit. no money was parking lot. If a Corps permit • years in which to obtain funding set aside for enlarging the is received, they will have five for the enlargement. MEETING MINES COUNCIL NAI CITY C� 1°j96 PTEg 4 mover 6 the AGE to Pay ulme dbe Part °ted after the e the fund it w uld rner at be from when Stated swa wolerld bid ner asked , yc ornel i whole Pr°� Y more fu rdmire of Y for time h t of the Pipe bid for the 1cwhethcouldd additi°nti aint to acceP m etiti they w ed n 0ounci to spend a cons bid Pr°ceW illiams e r would w there was a tin n in needed. whethe is s asked if ant appliCati this oroigct. Will o send they rY few grants the grant' ee� he had t ranted Wered Y & game g or elis ans added Fish Constraints. on was f the Kor orrow • lie of the time the inf ormati answered j uded as t gar ause tion where nelis incl YCor be Y beea ques ed lication. etc.) w°hs money f as a line CilIan More rant apP timatei � ont t 'granteeent councils ourt ndiX h of t he out ed °uil( have t° mate was be the ncluded APpe anon he city wi the esti ed Yes ld be the inf °rm The ed if answer Oats wou after Appendix A�easles asK K°rnThe line it received until ct. pr°je g r the pro eestinate . would be Item d a cosy but no money of ire t, b the reViremc until relwit the sraompleted • e d to wh isms suggestedp t that time roject i ued in r gad• Will �c,r,pleted� late the wa x' p n contin complet d was comp a bi discuss 'Ion ed to be en the bi budget to t after tln Fish The ndix A need sin wh ut the rojec and tell e budget again to c With the p letter Yeview the decide t to Continue could send the pr°jet the they cc decided receivedso hey time e t a to con would it ob iq be e if ation w decided rant, W There if th inf am the uld city Cepting tbl & Gane. Web answered Could G ac to a bra letter ek asked it ' by bad light it2 Attorn Y roj ect I a t Benno Bannock put it in accepting a with the P the PIC j Bo°key city °r P lose by o contin ,t complete t the grant. PitfallB. nothing l decided the c! cobs wise t° tot be aware of counci t stating ut it would Council Would have swBred be sent he th° sedgy but wanted much the citYK°rnelis an w°uld sthe agreed toss asked h°sW turned down the tO the a eyed' if f statede I CitY nanagroject if itgosa asked? ptornel�sa to Page Clause Acting in the p engsneering• in any way lib refer escape invested g tor the to the pr°j i ittle . Kor wr itten not iCe 30 that be a taW ould t ghi0. gave ay • it Was 1 agreemen Gra'Veg agreed thr wither Parties fo • KENAI CITY CODNCIi MSETING MINUTES SSPTSMBffit 4, 1996 PAGE 7 VOTES Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Yes Smalley: Absent Williams: Yea MOTION PROBED UNl1 ZXOUBLY. 0-49 Ordinance No. 1717-96 - Increasing Estimated Revenues and Appropriations by $100,000 in a New Capital Project Fund Entitled "Kenai Dunes Restoration Project." C-4a. Motion for Introduction MOTION: Councilwoman Swarner MOVED for introduction of Ordinance No. 1717-96 and Councilman Bookey BECONDED the motion. • There were no public or council comments. VOTE: Councilman Measles requested UNANIMOUS CONSENT. There were no objections. 60 ORDERED. C-4b. Motion for Beaond Reading (Requires a Unanimous Vote) MOTION: Councilman Measles MOVED for second reading of Ordinance No. 1717-96 and Councilman Bookey SECONDED the motion. VOTE: Councilman Measles requested UNANIMOUS CONBENT. There were no objections. 00 ORDERED. C-40* motion for Adoption MOTION: Councilman Measles MOVED for adoption of Ordinance No. 1717-96 and Councilman Bookey SECONDED the motion. There were no public or council comments. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 4, 1996 PAGE 8 VOTES Bookey: Yes Swarner: Yes Moore: Yes - Measles: Yes Bannock: Yes Smalley: Absent Williams: Yea. MOTION PASOND DNUZHOUGLY. ReeolUtion No. 96-65-- Approving of Contract Amendment No, i to the Scope of Work for the Airport Master Plan to Include an Environmental Assessment for the Alaskan Regional Aircraft Rescue and Firefighting Training Center (ARFF) at Kenai, Alaska, in the Amount of $50,000 to Aires Consultants, ltd. MOTION: Councilman Measles MOVED for adoption of Resolution No. 96-65 and Councilwoman Swarner BECONDED the motion. is There were no public comments. Councilman were wanting to amend the contractinorder toBeliminate the need they to go out to bid as a separate project. Airport Manager Ernst answered that when Aries presented their Working Paper No. 2 they discussed the matter with FAA. Because of time constraints to do the environmental work, they said it would be allowable by FAA to add it to the original contract since Aries was a consulting firm with expertise and had already bid for the ARFF project. He added, Aries -approached FAA and FAA approached him -(Ernst). Amending the contract would save six monthso time. FAA was in full agreement. Measles asked if a separate bid would have to be done if they would not amend the contract. Ernst answered yes. Bookey asked Ernst how the $5o,000 cost was agreed upon. Ernst answered, originally he had asked firms for a cast for the work. He talked with Aries and Northern Test Labs. He thought Northern Test Labs had done environmental work on the University Fire . Training Center, but later found it was not environmental work they had done. Aries had given him a cost and he forwarded that amount to FAA. Ernst added, he was concerned with the $5o,000 cost, but FAA stated they did not think it would be a problem, Bookey asked if there was anything there. Ernst answered, the scope of the project was not only environmental, but noise . KSNAI CITY SEPTBMBER PAGE 9 • 0 COUNCIL MEETING MINUTES 4, 1996 concerns, etc. it is a required and up -front document for the grant. Ernst added, he did not believe the cost would come near the $500000. It is a not -to -exceed figure. Measles asked Attorney Graves if there was a way of doing this.as a separate agreement with Aries to eliminate the time delay but separate from the Airport Master Plan project. Graves answered, the problem would be that if it became a separate item, it would require a separate bid and a separate contract. A way to handle the concerns would be to include the concerns on the addendum. Measles stated he didn't have a concern about the contract or to give the contract to Aries. He stated it was a personal preference not to lump two irrelevant projects under one contract. Ernst explained the relevance would come in with doing the environmental on the grass strip and float plane basin at the same time. The same field work would be applicable to the taxiway extension -- a lot of the work for the taxiway extension would overlap. Measles asked the original amount of the contract for the Master Plan. Ernst answered $299,000. VOTst Williams asked if there were any objections to MWIMOUB CONBUT. There were no objections. 80 ORDBRBD. C-7, Resolution No. 96-66 - Accepting the donation of Cement. Piling from Cherrier-King. NOTION $ Councilman Measles MOVBD to approve Resolution No. 96-66 and Councilwoman Swarner BSCONDED the motion. There were no public comments. Councilman Moore stated his concern in regard to the third "whereas" and who would pay the appraiser to determine the value of the donation for the required IRS form. Kornelis stated he believed Cherrier was having the appraisal done and the cost would be borne by Cherrier. The City was only acknowledging they would receive the donated property (referring to Part. IV of the form) . • KENAI CITY SEPTEMBER PAGE 10 COUNCIL MEETING MINUTES 4, 1996 Councilman Moore asked what would happen to the pilings if the city rejected the grant. Ross asked if council would'be able to hold off accepting the pilings if the bid came high and council determined not to do the project. Bookey stated he thought there had been a request from the donor that the pilings be moved by a certain date. Kornelis answered he had not talked with Cherrier. Mr. McCune reported the information to him during a Harbor Commission meeting. Bookey asked if the city accepted the donation, was there a place to store the pilings. Graves stated that when the city signs the resolution and tax form, the pilings would be the city•s and would be responsible for them. Kornelis suggested the resolution be tabled until after the bid opening or approve it with the acceptance of the contract. Measles asked how soon the city would be ready to start the project and placing the pilings so they would only need to be moved one time. Kornelis answered, there would probably be a one -month lag time before they would be able to place the grates. The pilings could probably be placed right away. He added, it would be the contractor's responsibility to move aqd place the pilings. A surveyor's line would be placed to know where the pilings would need to be positioned. The price would be determined by the contractor as to what type of equipment they would use to move and place them. Kornelis stated they would be ready to go to bid by the end of - the month. He would place a resolution in the packet for the October 2 meeting. Councilman Measles MOVBD to table Resolution No. 96-66 until -the first meeting in October. Councilman Bookey BEC:ONDED the motion. There were no objections. BO ORDERED, C-A. Resolution No. 96-67 - Establishing the Authorized Signatures for Withdrawal from depositories of Municipal Funds. MOTIONS Councilman Bookey NOVED for approval of Resolution No. 96�-67 and IS Councilman Moore SECONDED the motion. • RENAI CITY SSPTEMBER PAGE 11 COUNCIL MEETING MINUTES 4, 1996 There were no public or council comments. VOTE: There were no objections. 80 ORDERED. C-9. Resolution No. 96-69 - Adopting the City of Kenai, Alaska SPY98 Capital Improvement Project (CIP) Water and Sewer Priority List for request for State of Alaska, Department of Environmental Conservation Municipal Matching Grant Program, NOTION: Councilman Measles MOVED for adoption of Resolution No. 96-68 and Councilman Bookey SECONDED the motion. There were no public comments. Williams asked Kornelis if he thought it wise to name Moomsen subdivision on the list knowing the condition of the lines there and what would be needed to be 0 done there. Williams continued, the city inherited the subdivision and lines more than 30 years ago and there were some failings in the design of the system. He suggested Mommsen Subdivision, if it was going to be identified by the project (on the list), be scrutinized by council prior to starting it as a project. • Kornelis stated the lines are very fragile, but was identified by the Water/Sewer foreman because of -the ongoing -problems in that system. Measles asked if, for the purpose of the application, Mommsen Subdivision could be deleted and show water/sewer improvements without identifying sites. Kornelis answered, the grant required a statement of exactly where the work would be done. The application is very specific. Williams stated he was concerned it would turn into a large project and use all the money received for only that project. Bookey stated he agreed with Williams-and'added, once that project would be started, they would have to go through the whole subdivision. William suggested other lines could be identified (Linwood and Tinker where the Habitat houses are to be built) around the city where loops could be made and completed. Kornelis stated there were four main line loops identified by the Nelson study. Williams suggested leaving out Mommsen. Williams L__] KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 4, 1996 PAGE 12 arcked how much it would cost and Kornelis answered $600,000, Williams stated it would be doubtful if the city would receive more than $600,000 anyway as there probably wouldnIt be much money received from the legislature this year. MOTION TO AMEND: Councilman Measles MOVED to amend Resolution No. 96-68 by eliminating No. 3, Mommsen subdivision Water and sewer Line Improvements and moving Wastewater Treatment Plant Expansion to Item 3. Councilwoman Swarner BECONDED the motion. Councilman Measles requested DNANIMOUB CONSENT. 41 Bannock stated he lives in Momasen Subdivision and asked if he should abstain from the vote. Williams stated no as he was representing that area. VOTE ON THE There were no objections. SO ORDERED. VOTE ON THE RESOLUTION AB AMENDED: There were no objections. BO ORDERED. Councilman Smalley arrived at approximately 8:40 p.m. BREAK TAKEN: 8:41 Pelt. BACK TO ORDER: 8: 50 Pelt. ITEM Da CO. IO N�CO�,,,TTEE RgpORTB D-1e Council on Aging Councilwoman Swarner reported the minutes of the last meeting were included in the packet. Swarner also reminded council of the dinner celebrating the 25th anniversary of the Senior Center set for September 14 at the Center. Swarner also noted the application included in the packet for possible placement -to the Council on Aging and asked -that it be included in the next packet, as well as any other applications on file. D-ae Airport Commission Councilman Measles reported the Commission would meet September 12. Williams stated he was to review the applicants for the FAA • RENAI CITY SEPTEMBER PAGE 13 COUNCIL MEETING MINUTES 4, 1996 position on the Commission. He recommended Sandra Hudson be appointed. There were no objections. Clerk Freas was requested to send an appointment letter to Hudson and thank you letters to the other applicants, noting their applications would remain on file for future reference. D-3. Harbor Commission Councilman Bookey reported the next meeting would be held on Monday, September 9. D-4. Library Commission Councilman Moore reported the Commission met September 3 at which time their main discussion was in regard to the proposed expansion and the use of the Internet. He also reported the Friends of the Library would be meeting on September 9 at 5:30 p.m. at the library. It would be a very important meeting. is D-5. Parks i Recreation Commission Councilman Bannock reported the next meeting was scheduled for September 5. D-6. Planning i zoning Commission Councilman Smalley reported a copy of the last meetings minutes were included in the packet. Due to the resignation of Kevin Walker, a new chairperson and vice chairperson were elected, i.e_. Carl Glick and Phil Bryson respectively. New Commission member Michael Christian was sworn in. Smalley added, Mr. Booth asked for council to hold his resignation until their next meeting, at which.time he would know if his class at the college would be offered and if he needed to have his resignation from the Commission stand. Smalley continued, an AIH building would be going in and there was a lot of discussion about their landscape site plan. It was passed as submitted. Also, Commissioner Quade had a baby and Clerk Freas was requested to send a letter of congratulations. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee • Councilwoman Swarner reported the next meeting would be held on September 10 at 5:30 p.m. Also, Director Frates would be • RENAI CITY SPPTEMBBR PAGE 14 • • COUNCIL MEETING MINUTES 4, 1996 accompanying a van of people who would be traveling to Anchorage to view gardens there. Swarner added, while she was in Seattle, she visited High -Flying Banners and viewed banners being made for the Anchorage airport. She will be receiving estimates for new banners and will include this information in the next budget discussions. D-7b. Ristoria District Board Councilman Moore reported a copy of the agenda and roll call of the meeting was included in the packet. No members of the Board were present. There was no meeting as there was no quorum. He added, it was very frustrating. Williams stated he would send a letter to the Board regarding their meeting attendance. Bookey stated he hoped the letter would be strong as the Board has had less meetings than there have been meetings. He added, their being an active board would be acceptable, but if not, the Board should be dismissed. Williams stated he would point out it costs the taxpayers money and time in order to mobilize meetings. D-7c. Challenger Steering Committee Councilman Bannock reported a full -membership committee meeting would be held September 5 at 4:00 p.m. at which time they would complete the letters of incorporation. Graves reported today the Challenger group became a legal non-profit organization. Bannock also reported the Communications Subcommittee met the night.._ _ before and worked out an action plan for making a presentation at the State of Alaska Board of Education meeting in Soldotna next month. The Facility had been granted a five-minute allotment of time in which to make their presentation. D-7d. Kenai Visitors a Convention Bureau Board Councilman Bookey reported the Board would meet on September 9 at 8:00 a.m. He would not be available to attend and Councilwoman Swarner would attend in his place. Councilwoman Swarner reported a family planning group from the Kenai Health Center would be holding a meeting at the KVCC on September 10, 1996 beginning at 11:00 a.m. She was asked what the council's stand would be in regard to donations. She told them what it was during the budget work sessions this year. She will be attending the meeting. • KBNAI CITY BEPTEMBER PAGE 15 COUNCIL MEET 4, 1996 Regular Neeti; Approved by consent ages IT= I CORREBPOI None. OLD HIISINE88 Discussion - Date for Introduction of Ordinance Accepting the Comprehensive Plan. Williams suggested the Comprehensive Plan Update be reviewed during a work session prior to formal approval at a council meeting. Smalley stated he agreed soong1 and suggested comments and amendments could be made at that time. It is a document that is the future of the city. Williams suggested capital matching grant issues could be discussed at the same work session. A joint work session of council and the Planning & Zoning Commission was scheduled for Monday, September 16, 1996 at 7:00 p.m. Clerk Freas was requested to notify the Planning &'Zoning - Commission members. 6-2. Discussion - FY98 Capital Project Matching Grant Program. Work session set for September 16, 1996 at 7:00 p.m. in council chambers. 6-3. Discussion - Garcia Building/Cunningham Park, Attorney Graves reported the only additional information forwarded to council was the survey indicating the Garcia building was more on city property than first discussed during the August 21 meeting. Also, included in the packet was a copy of a memorandum from City Engineer La Shot regarding his first contact with Garcia in 1982. Williams asked if Garcia had been advised. Graves stated he had not talked with him. • • KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 4, 1996 PAGE 16 William requested Garcia be advised in writing, and codes of the survey and La Shot's memorandum be included with the letter. Garcia should also be asked what action --he would be -taking in regard to the building. Williams suggested giving Garcia ten days in which to respond to the city. Swarner stated she didn't think the city should ask him what his plan would be or give his ten days in which to respond. The city should tell him what he needs to do. Williams stated he thought it would be appropriate as a courtesy to a long-time city resident, etc. to send a letter with the enclosed information indicating the building was placed on city property and give him ten days in which to respond as to his intentions. Ross asked if the letter should be written by the city attorney. Council agreed it should. Graves stated he would send the letter by certified and regular mail. ,..doe ms H-1. Sills to be Raid, Bills to be Ratified MOTIONS Councilman Smalley MOVED to pay the bills and Councilman Measles SECONDED the motion. There were no objections. SO ORDERED. H-29 purvhaso Orders Exoaading $2,800 MOTIONS Councilman Moore MOVED for approval of the purchase orders exceeding $2,500 and Councilman Smalley BECONOED the motion. Williams referred to the earlier request to discuss item H-81, Approval of Inlet Woods Subdivision Lights at this time. Councilman Moore referred to a memorandum from Kornelis which was included in the packet. The memo noted Air Tek, the contractor, submitted an updated proposal for placement of seven light poles in Inlet Woods. The cost increased due to the manufacturer's cost for the pole/fixture. $7,500 was budgeted for the work. An additional $749 would be needed in order to cover the -cost for the placement of the seven light poles. Kornelis offered two options: (1) pay the $749 from the $20,000.budgeted for other new street lights or (2) reduce the number of street lights to be o KENAI CITY SEPTBMBER PAGE 17 COUNCIL MEETING MINUTES 4, 1996 placed in Inlet Woods to six which would reduce the cost to $7,071 which would be within the budget. Moore stated he didn't have a problem with either solution, if Inlet Woods could still be covered well with only six lights. He added, there had been a number of new homes built in the subdivision, however. Kornelis stated the light bases -were already installed at intersections. Kornelis noted that until the engineering is completed in regard to the twenty-two additional new lights for other areas of the city, he won't have an actual cost. When the proposal is received, council could then decide if there will need to be changes in the lights planned. 1leasles suggested council proceed with the purchase of the seven lights for Inlet Woods and take the additional $749 from the $20,000 budgeted for the 22 lights. Measles asked when the bids would be back for the 22 lights. Kornelis answered he didn't know, but thought they should be received by council's next i meeting. Council consensus was to proceed with the purchase order as it was presented for seven lights in Inlet Woods, taking the additional $749 from the $20,000 budget. VOTE ON PURCRASE ORDERS EXCEEDING $2o$00: There were no objections. 80 ORDERED. 2-3. Ordinance No. 1716-96 - Increasing Estimated Revenues and Appropriations by $8,333.33 in the General Fund for Informational Signage in the Kenai Townsite Historic District and -the Shkituk? Village Site. Introduced by consent agenda. H-4. Ordinance No. 2718-96 - Increasing Estimated Revenues and Appropriations by $6,100 in the Boating Facility Enterprise Fund for Purchase of New Floats. Removed from consent agenda. NOTION: Councilman Bookey MOVED for the introduction of Ordinance No. 1718-96 and Councilwoman Swarner SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 4, 1996 PAGE 18 Kornelis explained the Harbor Commission discussed a proposal for grating and floats to be placed in the middle of the river during their last meeting. They decided not to place them in the middle of the river due to the liability concerns. At that point the purchase of the floats was dropped. However, the Dock Foreman, Kornelis and Harbor Commission Chair discussed the matter further and thought the floats could be used in other areas, i.e. where the grid used to be along the dock. Users could tie up temporarily if needing to go up the ladder on the trestle as well as a temporary position until getting to the end of the float. Drawings were distributed to council to review. Kornelis noted that when the tide goes out there no longer is room on the present floats. The three floats would be used in different areas, but not in the middle of the river. Kornelis added, he would take the information to the Harbor Commission on September 9 and then, from their discussions, prepare a memorandum to add to the ordinance indicating the • Commission,'s recommendation. Swarner asked how much money had been transferred from the General Fund to the Dock Fund. Williams stated he thought there was a fund balance of $51,000 and nothing was taken from the General Fund. Williams suggested Williams let the Harbor Commission review the proposal and forward their recommendation to council in the next meetingla packet. VOTS ON INTRODUCTION# There were no objections. BO ORDRRBD. S-5. Discussion - Advertising/Hiring Process for New City Manager. Williams reminded council there was discussion at the August 21 meeting requesting this item be placed on this agenda. Williams added, -he believed there would be someone in Alaska qualified .to run the City of Kenai and he was uncomfortable with going through a long search, advertising in the Lower 48 without first finding out who is available in Alaska. He strongly urged council to consider finding candidates within the state first. 0 .. Williams added, hiring a person from outside of Alaska requires a great deal of training from council, mayor and administration to KENAI CITY COUNCIL MEETINGS MINUTES IV SEPTEMBER 4, 1996 PAGE 19 introduce that person to the area and politics of Alaska. He . believed it would be better for the city to take a slow approach and look at what is available within the state first.. Smalley noted that during the last search, out of 391 applicants only one or two Alaska applicants were in the final selection. Smalley added, he believed the job description should include the applicant should have a background knowledge and information in legislative affairs, personnel, ports and harbor operations, airport operations, as well as budget and finance. • Williams added, because the city manager interacts with other state agencies and local government people, the person chosen needs to be aware of how government in Alaska works. Smalley stated he was not arguing that, but thought other areas needed to be remembered also. Williams stated there were other items needing council's attention as well: (1) Is one of council's directives to the Acting City Manager to hire a Finance Director? He added, he thought that should be resolved -- wait or direct Ross to handle the hire. Ross stated he didn't think that matter had to be addressed at this meeting. He would want to wait until after the audit is completed. When asked, Acting. Finance Director Feltman stated the audit would be completed soon. Swarner stated she did not disagree that there may be a qualified person in Alaska, but disagreed on waiting to advertise as she wanted to - begin - in the near future. - - She noted the - lead times to place advertisements are sometimes 30 days.- she_ suggested advertisements be placed in the Anchorage Daily News, ANZ Newsletter, Peninsula Clarlon, and possibly the Seattle Times if council wanted to advertise on the west coast. Swarner added, she would not want to wait too long and in doing - so, exclude people like Mr. Day, who may not be available in six months. Also, she did not think it fair to the Acting City Manager, employees, or residents of the city to wait. Williams stated he thought the residents want what is right. He also thought council shoul salary would be offered, etc. to the new city stated she didn't disagree, but wanted to set advertising, etc. Council could discuss what city manager during the advertising period. d the council to do discuss what manager. Swarner a date to start to offer the new • RENAI CITY SEPTEMBER PAGE 20 COUNCIL MEETING MINUTES 4, 1996 Bookey stated he would want to do something, but wasn't sure if he wanted to speed the process up as suggested by Swarner. He wouldn't want to make a mistake, but would want someone to be hired by February or March. Williams added council would also need to discuss contracts. He would not want to have a contract with a financial escape clause and was not sure if a contract needed to be offered. The charter handles the hire and release of city managers. He added, he did not want a new city manager to come in and take advantage of the system. Swarner recommended beginning advertising November 1 with an application deadline of November 30. Smalley suggested it should be a 45-day period. Swarner added, the job description in the advertisement could be like the one used the last time. MOTION: Councilwoman Swarner MOVED to set the advertisement for a new city manager to begin on November i and the application deadline on December 15, 1996. Councilman Smalley SECONDED the motion. Measles stated the advertisement wouldn't discuss a contract or salary. That information wouldn't have to be decided on until December 15. Due to these concerns, council discussed holding a work session to review the scope of the search, salary, etc. A work session was scheduled for October 14, 1996 at 7:00 p.m. in the council chambers. VOTE ON MOTION FOR ADVERTISING# ETC.: There were no objections. 80 ORDERED. Bannock stated he wholeheartedly agreed concentrated in Alaska. if a person is working in Alaska, they would perhaps b NOTION: e Councilman Smalley !LOVED to advertise for the city manager in Alaska Journal of Commerce, Anchorage Daily News, XCMA Newsletter, ANL Newsletter, Peninsula Clarion. Councilman Bannock SECONDED. • • KENAI CITY SEPTEMBBg PAGE 21 COUNCIL MEETING MINUTES 4, 1996 Smalley stated he selected those publications because persons in other states could be subscribing to them because they are. looking for a job in Alaska. ears: There were no objections. 80 ORDERED, Council discussed the updating of the information letter which was forwarded to those requesting additional information during the last search. Ross stated the letter could be revised for the October work session. Other criteria could also be available for council to review at the work session in regard to the selection process. Smalley suggested everything from the last selection process be brougl}t to the work session for review. Moore asked if the information would be forwarded to council for review prior to October I. Ross answered yes. a'"6• Approval - Assignment of and Amendment to Lease and Security Assignment of Lease - Steven Karakash to North Star Radiant, Inc. and Fred Seton. XOTION: Councilman Smalley MOVED to approve Item H-6, Lot 4, Block 2, Assignment of and Amendment to Lease and Security Assignment of Lease. Councilwoman Swarner BECONDED the motion. Attorney Graves noted administration had no objections to the assignment. VOTE $ There were no objections. 8o ORDERED. 8-79 Disoassion - Passing of Eugene Morin (Kenai Mayor 1968- 1971), Letter to His Wife, and a Recommendation.for Tree and Plaque for Him in Leif Hansen Memorial Park. Williams reported he received a telephone call last week informing his of Mr. Morin's death. Williams added, he had been a friend of his for many years and he had worked with Morin's wife, as well as his being a former mayor of the city. Williams proposed council purchase a tree and plaque to be placed at Memorial Park in memory of Gene Morin. KENAI CITY • SEPTEMBER PAGE 22 MOTION: COUNCIL MEETING MINUTES 4, 1996 Councilman Smalley MOVED for council to purchase a tree and plaque to be placed at Memorial Park in memory of Gene Morin., Councilman Bookey SECONDED the motion. Smalley requested Ulu MINOU8 CONSENT. Swarner stated her concern this would set a precedent. She was aware the council purchased two trees and plaques in memory of air crash victims and the tree would beautify the park, but felt uncomfortable placing such an item on the agenda prior to discussing it with council. Swarner asked if this would be something they would do for all former mayors. Williams noted Morin was unique as he ran as a write-in candidate and won the election. Bannock stated he had no objections. Clerk Freas noted the cost of a tree and plaque and shrubs and plaque. She also asked if council would want the city logo to be included on the plaque. Answer was yes. VOTE: There were no objections. 80 ORDERED. Williams was asked to change the draft letter to include the information regarding the tree and plaque. The kind of tree to plant was discussed. Council chose a spruce tree. Council discussed problems with dead trees that were in_the_park_ and whether it was the citylls responsibility to remove or replace them. Swarner stated owners of the dead trees had been notified. Williams suggested equipment should be added to trees to protect the trunks, etc. Approval - Inlet Woods Subdivision Lights. Discussed at H-2. EXECUTIVE BRa8ION - None scheduled. 40 I-1. Mayor • KENAI CITY COUNCIL MEETING MINUTES 88PTEMBER 4, 1996 FAGS 23 • a. Msaltb Nurse - Wiiliame explained background information needed to be prepared, showing use statistics, space needed statistics, etc. in -regard -to -the Public Health Nurse rental space in order to go forward with an effort to find larger, more suitable space in another building in Kenai. Williams reminded council they budgeted $5,000 to hire a facilitator to collect information., document the need, etc. to present to the State. Williams requested council allow the study to proceed. Measles stated they had discussed the matter for some time and thought it was time to proceed. Williams stated he had discussed a meeting with the head nurse and Kathy Scott. Williams asked if council had any objections to using the $5,00o for this purpose. There were no objections. 1-3. City Manager Acting City Manager Ross stated he was happy to be on -board as the acting city manager. and looked forward to the challenge. I-3, Attorney Councilman Smalley noted he had seen a person traveling on the new bike path. He suggested off -road vehicle ordinance and amend it to b order to keep the motor vehicles off the bik include use of snow machines on the paths as Swarner noted the State had placed "no motor the bike path toward Soldotna, but not in th added, she would like motor vehicles users t vehicles impounded, e on motorcycle council review the e more strict in paths. This would well. o vehicle„ signs along--- e downtown area. She be cited and the Williams suggested the ordinance -be published two times a week for eight weeks in order to better inform the public. Attorney Graves stated snow machinery are off -road vehicles and if they use only the right-of-way, they would still be on improved areas and would be violating the ordinance. Discussion followed regarding amending the off -road vehicle ordinance. Council reviewed the information.included in the packet from Attorney Graves. Williams._suggested.the ordinance include impoundment. Graves stated the Anchorage ordinance provides "subject to impoundment, if there is no reasionabie alternative." He added, if vehicles are confiscated, there would' be a different type of hearing required. KENAI CITY SEPTEMBER PAGE 24 COUNCIL MEETING MINUTES 4, 1996 Smalley stated he supported the impoundment, but space would be needed to hold impounded vehicles. Graves suggested an alternative by setting a high minimum penalty. Ross explained the Anchorage ordinance provides an automatic out for impoundment. The courts see impoundment as a taking without due process. He suggested council take Graves' advice in regard to the Anchorage ordinance or set a mandatory minimum fine. He felt that would be a better deterrent without the impoundment. Williams asked if the fine could be over $500. Graves stated if it was, the court might look at it as a big problem and set a trial. He suggested the fine could be set as a mandatory $500. Measles asked if a minimum fine or restitution,' whichever is greater could be set. Graves answered he could review a provision of a mandatory fine and restitution to the city for repair of damages -- an "and/or" situation. Smalley asked if the city could enforce restitution if the infraction would be on state right-of-way. Graves answered, restitution might have to • be funneled through the state for the repairs. He added, he believed if the city worked with the state, they would be happy to work with the city. Smalley stated he wouldn't want the city to take on the responsibility of restitution of state property. Measles suggested the city ordinance should be amended to include a minimum fine. Graves stated he would like that option because of differences in offenses. Councilman Bannock stated he thought the use of snowmachines-in, unimproved rights -of -way, were not necessarily bad. He was aware of persons working within the city who travel to work in the winter on snowmachines. Smalley stated he believed the city had progressed to the point that it needed an ordinance more appropriate for the time. The city has a five -lane highway through it now. The volume of traffic has increased tremendously. There are other alternatives in regard to where people can use snowmachines. Consensus of council was to have Graves amend the ordinance, including the minimum fine, but with a strong message. I-4. City Clerk Clerk Freas referred to the information included in the packet and added to the packet in regard to poll workers for the October RENAI CITY COUNCIL MBSTING MINUT&S BEPTffiYIBER 41 1996 PAGE 25 11 1996 election. Freas requested approval of the workers from council. MOTION s Councilman Smalley MOVED for approval. There were no objections. 80 ORDERED. 2-5, Finance Director No report. 1-6. Public Works Director Kornelis reported the following information: a. The seeding along the highway project will be continued next year to seed areas missed. The contractor will also be fertilizing and watering the grass. b. There is a problem with the computers in regard to the signals. They should be repaired soon. c. The speed limit had been set along the Spur to Swires at 55 mph, from Swires to Pizza Hut at 45 mph, and from Pizza Hut on, 35 mph. d. There will be ribbon -cutting ceremony on September 16. Council will be invited. e. The KCHS exit signing will be redesigned. f. He hopes to have an auction list for council to review at- the -next -meeting: All departments will be able - to - review the list first in case there are items included that another department might want. He believes HEA will participate with the city's auction. He is planning the auction for September 28. t-7. Airport manager • No report. bl Citizens Bob peters an Stated he agreed with Mayor Williams in that . there were probably qualified people in the Kenai area who could be considered for the city manager position. He thought too it • would be good to have someone in the position from the area and • • • KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 4, 1996 PAGE 26 who cares about Kenai. He questioned whether the city manager had to have the highest salary of all the employees. Peters also questioned the earlier discussion in regard to the finance directo rposition and stated the city already had someone working as the finance director. He asked, couldn't Ms. Feltman be hired for the position. J-2• Council Bookey - Welcomed Ross as the acting city manager. Swarner - Welcomed Ross also and thanked Graves for the off - road vehicle information. Moore - Welcomed Ross. Measles - Welcomed Ross. Bannock - Welcomed Ross and noted the Industry Appreciation Picnic was very successful at the ballpark greenstrip park. He added, the picnic's success lent credibility to the Parks & Recreation Commission's decision that activities of that sort and size belong at that park. He noted also, the picnic also proceeded and was successful in coordination with a softball tournament that included 21 teams. Smalley - Welcomed Ross and agreed with Bannock's comments about the success of the picnic and that the greenstrip park was the appropriate place for the picnic. Smalley asked Kornelis if there was a way to barricade the property between Carrs and the Dairy Queen in order to keep vehicles from driving through or parking in that area. Kornelis suggested he could request a post be placed by DOT. Bookey stated it was private property between. the lots and that a new building may be going in there in the near future which would eliminate the problem. Williams - Welcomed Ross. The meeting adjourned at approximately 10:50 p.m. transcr and submitted by: