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Home My WebLink About1996-11-13 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING NOVEMSER 13# 1996 7:00 P.M. KENAI CITY COUNCIL CNMERS http: / /�►. �cenai. net/aity 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 0 8. P-CNBDULED PUBLIC COMMENT (10 Minutes) • 1. Lynn Johnson - United way Presentation. 2. Bollard Dorsey - Snow Removal Concerns. C. PUBLIC BEARINGS 1. Ordinance No. 1725-96 - Increasing Estimated Revenues and appropriations by $3,750 in the General Fund for the Purchase of Banners. 2. Ordinance No. 1726-96 - Amending the Kenai Municipal Code 14.20.220 to Establish Signage Requirements Within ' the Townsite Historic District Zone, 3. Ordinance No. 1727-96 - Amending the Kenai Municipal Code 14.20.105(k) to Conform with Kenai•s Sign Code. 4. Ordinance No. 1728-96 - Increasing Estimated Revenues and Appropriations by $3,228 in the Airport Land System Special Revenue Fund to Purchase a New Computer. -1- 5. Resolution No. 96-85 - Appointing Patricia Porter as the Primary Member in Charge of Gaming and Kellie Kelso as the Alternative Member in Charge of Gaming for the Kenai Senior Center. 6. Resolution No. 96-96 - Adopting the City of Kenai, Alaska 1997-1998 Capital Improvement Project (CIP) Priority List for Request of State'Grants. 7. Resolution No. 94-87 - Awarding a Contract for .. Engineering Services to Wince-Corthell-Bryson for the Project Entitled "Taxiway C Extension North" for the Total Amount of $861962.00. S. Resolution No. 96-88 - Accepting the Kenai Health Center Relocation Study and Declaring Its Support of the Study. 9. e1997-99 Liquor License Renewal Application - K-Mart #3623. . 1. Mayor 2. Councilmembers 3. City Manager 4. City Attorney 5. City Clerk 6. Finance Department Representative 7. Public Works Director S. Airport Manager 9. Fire Chief 10. Animal Control Officer 11. Water/Sewer Foreman 12. Librarian 13. Parks & Recreation Director 14. Police Chief • • • B. C. AGENDA KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 13 jr 1996 7 t 00 P.M. XMQI CITY COUNCIL CHAMBERS http I / /Ww, Kenai, net/city I. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders, NMEDULSD PUBLIC COS (10 Minutes) 1. Lynn Johnson - United Way Presentation, 2. Howard Dorsey - Snow Removal Concerns. 1. Ordinance No. 1725-96 - Increasing Estimated Revenues and appropriations by $3,750 in the General Fund.for, the Purchase of Banners. 2. Ordinance No. 1726-96 - Amending the Kenai Municipal Code 14.20.220 to Establish Signage Requirements Within the Townsite Historic District Zone. 3. Ordinance No. 1727-96 - Amending the. Kenai Municipal Code 14.20.105(k) to Conform with Kenai's Sign Code. 4. Ordinance No. 1728-96 - Increasing Estimated Revenues and Appropriations by $3,228 in the Airport Land System Special Revenue Fund to Purchase a New Computer. -1- 5. Resolution No. 96-85 - Appointing Patricia Porter as the Primary Member in Charge of Gaming and Kellie Kelso as the Alternative Member in Charge of Gazing for the Kenai Senior Center. 6. Resolution No. 96r-86 - Adopting the City of Kenai, Alaska 1997-1998 Capital Improvement Project (CIP) Priority List for Request of State Grants. . 7. Resolution No. 96-07 - Awarding a Contract -for Engineering Services to Wince-Corthell-Bryson for the Project Entitled "Taxiway C Extension North" for the Total Amount of $86,962.00. 8. Resolution No. 96-88 - Accepting the Kenai Health Center Relocation Study and Declaring Its Support of the Study. 9. e1997-98 Liquor License Renewal Application - K-Mart 036230 (End of Student Government public hearings.) 10. Ordinance No. 1706-96 - Increasing Estimated Revenues and Appropriations by $10,000 in a New Capital Project Fund for a Phase I Enviroonmental Assessment of the MAirport Jet Fuel Facility. a. Remove from table (introduced 7/3/96, tabled 7/17/96) . b. Consideration of ordinance. 11. Ordinance No. 1707-96 - Increasing Estimated Revenues and Appropriations by $10,000 in an Existing Capital Project Fund for Additional Drilling and Environmental - Testing at the City Maintenance Shop. -- a. Remove from table,(introduced 7/3/96, tabled 7/17/96) . b. Consideration of ordinance. D. COMMISSIONICONMITTEE RB'POR,TB 1. Council on Arrine, 2. Airport Commission 3. Harbor. Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous. Commissions and Committees a. Beautification Committee. _2- • • • s. P. b. Historic District Board' c. Challenger Steering Committee d. Kenai Visitors & Convention Bureau Board e. Alaska Municipal League -Report XXwTZI 1. *Regular Meeting of November 6, 1996. 2. *Board of Adjustment Hearing/Appeal of Delmar Sanders. eo�s�a�es 0. - OLD HtfAINl4B8 H. now BQ-WEBS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 E,ILMXVS BSSBNone Scheduled. I. AMINIBTMT 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6, Public Works Director 7. Airport Manager J.B�IIBBION I* Citizens (five mimites ) 2. Council ,_. • I1;.,! . 7LY -3- KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 13v 1996 7:00 P.M. KENAI CITY COUNCIL CH3=ZRS http: //vvw.Ronai,not/city Student Mayor Magee called the meeting to order at approximately 7:01 p.m. in the Council Chambers in the Kenai City Hall Building. A-10 Student Mayor Allegiance. A-Z . Magee led those assembled in the Pledge of 0 Roll of the Student Council was taken by Student City Clerk Fanning. Present were: Ann -Marie White, Sarah Richardson, Jason Huebsch, Bess Freas, Brooke Weller, Brandon Cramer and Erin Magee. • Roll of the City Council was taken by City Clerk Freas. Present were: Smalley, Williams, Bookey, Swarner, Moore, and Measles. Absent was Bannock. A-g. NO= APPROVAL Student Mayor Magee noted there were no changes to the agenda. MOTION: Student Councilmember Richardson MOVED to approve the agenda as presented and Student Councilmember Freas SECONDED the motion. There were no objections. 80 ORDERED. No objections were noted from the City Council. A-6. Student Mayor Magee noted she had no changes to the Consent Agenda, MOTIONS Student Councilmember Weller MOVED to approve the consent agenda as presented and Student Councilmember Richardson BECONDED the motion. There were no objections. 80 ORDERED. • KENAI CITY COUNCIL MEBTING MINUTES NOVEMBER-13j, 1996 PAGE 3 • • There were no objections from the city councilmembers. OIiDIRR$D. 8-2. Howard Dorsey - Snow Removal Concerns. sO Mr. Dorsey introduced himself and stated he resided at 201 Portlock, Kenai. Dorsey passed out copies of a letter he prepared in regard to his concern. Dorsey stated a notice had been published in the Clarion which referred to KMC 13.30.0650 and read "...it shall be a violation for any person to deposit or cause to be deposited any snow or ice against a fire hydrant or on any sidewalk, roadway, or any loading or unloading areas of the public transportation system." Dorsey stated, by following this.ordinance, it should also be a violation for city workers to deposit snow into driveways. He believed.the gates were placed on the graders to prevent snow from being deposited into driveways. He didn't believe the gates were always used or used correctly. The depositing of snow in his driveway by the graders was a bit of a hindrance to remove in the evening after he got home from work, especially if it was wet snow. He added, then there's a three foot berm in his driveway. Dorsey continued, if his wife went out and removed the berm in the afternoon, she ran the risk of further injuring her right arm. The gates are to prevent the berms. Dorsey noted the berms were also a problem for senior citizens in that their trying to remove the berms put their lives at risk. He would like the gates to be used properly and the drivers to receive proper training to insure the problem would be alleviated. He added, --he knew some berms could not be avoided and was not asking for a complete clean in front of the driveway, but one to two feet of snow was an aggravation. Student Councilmember Richardson asked how the big berms were in front of his driveway. Dorsey answered, one to three feet. City Manager DeMello asked what Dorsey was requesting. Dorsey answered, he would like the gates, which were installed on the graders, to be used as they were designed to be used. When used properly, there would be minimal snow left. Acting Public Works Director La Shot was asked for his comments. La Shot stated the operators werb not able to return to check the driveway in question because when complaint, he would not give his have the neighborhood checked to problems and if the operators had Dorsey called with his address. He stated, he would see if there were any consistent missed any driveways or used KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 131 1996 PAGE 2 No objections were noted from the City Council. H-10 Lynn Johnson - United Way Presentation. Ms. Johnson introduced herself as the Executive Director of the Kenai Peninsula United Way. Johnson referred to her letter included'in the packet and requested council to continue the employee matching incentive program which was approved last year by council. She explained, the matching program of the city"s allowed a match of employees' donations by the city at $.50 on the dollar. Through last yearfs city matching program, $2,437 was donated to the United Way from the city and its employees. Johnson added, last year nine employees participated in the program and she hoped more would participate this year. Councilwoman Swarner asked if funds were included in.the budget • for the matching program. Acting Finance Director Feltman answered no. MOTION$ Student Councilmember Richardson MOVED to approve the continuation of the United Way matching grant program at $.50 on the $1.00 up to $2,000. Student Councilmember Freas BECONDED the motion. Mayor Williams noted that since funds were not included in the. budget for the matching program, council could either appropriate funds now or wait until the amount of donations would be known. Williams reminded council that the agencies who requested funds from council during the budget sessions were independent agencies. The recipient agencies for funds gathered from city employees this year were within the city and he wholeheartedly supported the matching program. STUDENT VOTE: White: Yes Richardson: Yes Huebsch: Yes Freas: Yes Weller: Yes Cramer: You Magee: Yes KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 131 1996 PAGE 4 the gates improperly. He added, they had not received many complaints during the last snowfall and the gates had been working fairly well. Councilwoman Swarner asked Dorsey if the problem occurred during every snowfall this year in his neighborhood. Dorsey answered, he was only aware of the last few weeks as he and his wife only moved into the house at the end of October. When they moved in, they noticed there was snow at the end of the driveway but the house had been vacant during most of October. During the last heavy snow, the driveway was shoveled out and then the grader came through and recovered the driveway with snow. Dorsey also noted, part of the problem may have been because they live at the end of the block, the outside of the curb, bordering Portlock and Harbor. La Shot noted, during the heavy snowfall, they found there had been several driveways missed because the driveways had not been shoveled out and it was not apparent there was a driveway. They did go back and take berms out of other driveways missed because of it not being apparent the driveway was there. Now, since they were aware of Dorsey's address, they would go back and check the driveway. Williams asked if the operators had trouble negotiating the streets in the Central Heights Subdivision (Dorsey's subdivision) due to the narrow streets in that area. La Shot stated the streets in that subdivision were a little narrower than normal. When there is a large snowfall, snow storage room, along the sides of the streets, is harder to find and the cul-de-sacs-are always a problem because of the larger snow volume. Dorsey referred to the City of Soldotna's method of snow removal (pushing into the middle of the streets and then loading the snow into trucks and hauling it away). He asked if the city of Kenai had the capability of doing this type of removal. La Shot answered, the city did not make a practice of pulling the snow to the middle of the street and picking it up and hauling it away. The city does go back and clean the areas better after the initial plowing is done if necessary and sometimes uses the blower to blow the snow back further after a large snowfall. C-1. Ordinanoo No. 1725-96 - Increasing Estimated Revenues • and appropriations by $3,750 in the General Fund for the Purchase of Banners. • KENAI CITY COUNCIL MESTING MINUT88 NOV8MB8R 13v 1996 PAGE 5 is 0 MOTION: Student Counc i lmember Freas XOVXD to- adopt Ordinance No. 17 2 6-9 6 and Student Councilmember Huebsch BECONDED.the motion. Nolen Brown - Kenai Art Guild President. Ms. Brown encouraged council to pass the ordinance and added, with the passage of the ordinance, the banners would be ordered and would be ready for. use by May 1, 1997. 8TVDENT VOTE: White: Yes Richardson: Yes Huebsch: Yes Freas: Yes Weller: Yes Cramer: Yes Magee: Yes MOTION PASSED V MZX0V8LY. COUNCIL VOTE= Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Absent MOTION PASSED VYANIHOVSLY. C-Z. Ordinance No. 1726-96 - Amending the Kenai Municipal Code 14.20.220 to Establish Signage Requirements Within the Townsite--Historic- District -Zone. --- NOTION: Student Councilmember Weller GLOVED to adopt Ordinance No. 1726-96 and Student Councilmember Huebsch 8ECONDED the notion. There were no public, student or city council conments. STUDENT VOTE: White: Yes Richardson: Yes Huebsch: Yes Freas: Yes Wellery Yes Cramer: Yes Magee: Yes XOTICN PA88ED 91GRINCUBLYs • KENAI CITY COUNCIL MEETING MINUTES NOV$MBER 131 1996 PAGE 6 COUNCIL VOTES Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Absent NOTION VABBED UIINO08LY. C-3. Ordinanco No. 1727-96 - Amending the Kenai Municipal Code 14.20.105(k) to Conform with Kenai's sign Code. XOTION$ Student Councilmember Huebsch MOVED for adoption of Ordinance No. 2727-96 and Student Councilmember Weller SECONDED the motion. There were no public, student or city council comments. STUDENT VOTE i • White: Yes Richardson s Yes Huebsch: Yes Freas: Yes Weller: Yes Cramer: Yes Magee: Yes MOTION PISSED UNANIMOUSLY* COUNCIL VOTES Smallev Yes Williams: Yes Bookey: -Yes- Swarner: Yes.... Moore: Yes Measles: Yea Bannock: Absent MOTION PASSED UlUMNOUBLY9 C-4. Ordinance No. 1729-96 - Increasing Estimated Revenues and Appropriations by $3,228 in the Airport Land System Special Revenue Fund to Purchase a New Computer. MOTION: Student Councilmember Freas MOVED to adopt Ordinance No. 1728-96 and Student Councilmember Richardson 8ECONDED the motion. There were no public comments. Student Airport Manager Canning was asked to explain the need for the purchase of the new computer. Canning explained the Administrative Assistantfs • RBNAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 7 • • computer was not working properly and the back-up system was . failing. The computer's technology was needed for the airport. Student Councilmember Richardson how the price of the new computer was decided. Canning answered, the new computer would be purchased from Dell Computers in Fairbanks which was affiliated with government computers. Student City Manager DeMello added, the computer had been going on the blip. The computer had been upgraded from DOS to Windows. The new computer would have larger memory capacity, etc. Councilman Moore asked if a new monitor was included in the price. Airport Manager Ernst answered, they would be purchasing a new CPU with a 17" monitor only. He added, in the last few weeks, the present computer had been going off-line while it was being used. At this time, the operator (Kim Howard) was not turning the computer off because it sometimes would not come back up. The information on the computer was backed up last week. The repairman has looked at the machine twice but had not been able to repair it. The computer was 1h years old. The data on Howard's computer was very important as it included all the airport lands and lease information. The computer use and information included on it was vital to her operation. The new computer would have a five-year guarantee. Councilman Moore reported he had just attended a class on computers and asked if the present computer could be rebuilt. Ernst answered, after conferring with the repairman, etc., they felt -it would not be worth the cost. The present computer was a--- 486 and was not -capable of doing the work needed. Ernst added, Howard had investigated costs and gathered bids from several - companies. The new computer would be a Pentium 166 with 32 megabytes of RAM, 3 gb of hard drive and a tape back-up. STUDENT VOTE: White: No Freas: Yes Magee: Yes MOTION PASSED. COUNCIL VOTE: Smalley: Yes Swarner: Yes Bannock: Absent Richardson: Yes Huebsch: Yes Weller: Yes Cramer: Yes Williams: Yes Bookey: Yes Moore: No Measles: Yes KENAI CITY COUNCIL MEETING MINUTES • NOVEMBER 130 1996 PAGE 8 • �J �IOTI�IN pR88RD. C-5. Resolution No. 96-85 - Appointing -Patricia -Porter as - the Primary Member in Charge of Gaming and Kellie Kfelso as the Alternative Member in Charge of Gaming for the Kenai Senior Center. NOTIONS Student Councilmember Richardson MOVED to adopt Resolution No. 96-85 and Student Councilmember Freas 8ECONDED the motion. There were no public, student council or council comments. STUDENT VOTE: White: Yes Richardson: Yes Freas: Yea Weller: Yes Magee: Yes MOTION VA882D 9NUIMOUSLY. COUNCIL VOTES Smalley: Yes Williams: Yes Swarner: Yes Moore: Yes Bannock: Absent MOTION PABONII V100ZHOUSLY: Huebsch: Yes Cramer: Yes Bookey: Yes Measles: Yes C-6. Resolution No. 96-86 - Adopting the City of Kenai, Alaska 1997-1998 Capital Improvement Project (CIP) Priority List for Request of State Grants. NOTIONS Student Councilmember Freas X0V2D to adopt Resolution No. 96-86 and Student Councilmember Richardson 8ECONDED the motion. There were no public, student council or council comments. MOTION ' TO MUMS Student Councilmember Freas NOV'ND to amend Resolution No. 96-86 by moving the library addition (on the CIV list), switching it with the Challenger, placing it before the Challenger project, r� L r1 KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 9 because the library was established earlier and should be a primary concern. Student Councilmember Weller SECONDED the motion. Councilman Measles stated he thought the ADA Compliance project should be placed before the library and Challenger projects because it was a $1 million concern. MOTION TO AMEND: Student Councilmember Freas MOVED to amend the resolution so that the ADA Compliance project was placed before the library and the Challenger projects. Student Councilmember Richardson SECONDED the motion. Acting Public Works Director La Shot explained the Americans with Disabilities Act required all public facilities to be handicap accessible. The $1 million would be used to upgrade and make wheelchair accessible restrooms, building entries, sidewalks, and parks. Williams requested Administration prepare a list of the streets as diacussed at the last council meeting with the approximate cost for paving (Basin View Subdivision, etc.) and include that information with the resolution when forwarded to the legislators. VOTE ON AIC4NDMENT (placing ADA compliance as No. 4, Library Addition as No. 3 and Challenger Center as No. 6): STUDENT VOTE: White: Yes Richardson: Yes Huebsch: Yes Freas: Yes Weller: Yes Cramer: Yes Magee: Yes NOTION PASSED UNANIMOUSLY. COUNCIL VOTE: Smalley: No Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Absent MOTION PA88ED. • ICEliAI CITY COUNCIL MSETING MINUTES NOVEMBER 131 1996 PAGE SO BTUDENT VOTE ON NRIN MUMED MOTION= White: Yes Richardson: Yes Ruebsch: Yes Freas: Yes Weller: Yes Cramer: Yes Magee: Yes MOTION PROBED UNWIMOUBLY. COUNCIL VOTE ON MAIN AMENDED MOTIONS Smalley: No Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Absent MOTION PROBED UlllOTIMOUBLY. 11 Rosolution No. 96-67 - Awarding a Contract for Engineering Services to Wince-Corthell-Bryson for the Project Entitled "Taxiway C Extension North" for the Total Amount of $861,962.00. MOTION$ Student Councilmember Richardson MOVED to adopt Resolution No. 96-87 and Student Councilmember Freas BSCONDED the motion. Mark elanning - Representative from Wince-Corthell-Bryson explained his company (with the passage of the resolution) would be hired to design this project to -extend Taxiway C approximately _2,500 feet. Along with the taxiway extension, the city was also considering the improvement and extension of the float plane basin by using the material removed to extend the basin for fill material in the taxiway extension project. Student Councilmember Richardson asked what amount of traffic did the float plane basin receive. Student Airport Manager Canning answered, in the summer, there was extensive float traffic. The extension would upgrade the basin to allow commercial plane use. Canning added (in regard to the taxiway extension), presently, planes use a back taxiway (Runway 1-9) for take -off. It took approximately two minutes longer for the planes to reach the back taxiway. With the extension, the planes would not have.to.use • the back runway and could takeoff in a shorter time which would help hurry the traffic out of the airport. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 11 8TUDENT VOTE: White: Yes Richardson: Yes Huebsch: Yes Freas: Yes Weller: Yes Cramer: Yes Magee: Yes MOTION PASOND = NINOUSLY4 COUNCIL VOTES Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Moore: Yes Measles: Yes Bannock: Absent MOTION PABSED UN=MOUBLY. C-8. Resolution No. 96-89 - Accepting the Kenai Health Center Relocation Study and Declaring Its Support of the Study. MOTIONS Student Councilmember Freas MOVED to adopt Resolution No. 96-88 and Student Councilmember Richardson SECONDED the motion. Johnn Hagen - Nurse Manager from Kenai Health Center. Hagen stated she wholeheartedly supported the study. She added, the study was done well and accurately. Hagen recommended the adoption of the report. Student Councilmember Richardson asked where the Center would move and Hagen answered, the report listed five possibilities of available lots within the city. Richardson asked if the Center would be moved to a new building or another building within the city. Hagen answered, a new building. Williams stated he°thought it would be timely to add as a footnote to the CIP list, the city's support (as a high priority) of the Public Health Centers request for capital funding for their relocation. Referring to Page 6 of the study, Williams asked council to allow administration to immediately begin to identify those who should receive a copy of the report and with whom the matter should discussed in order to raise legislative and public awareness. Williams asked if council had any objections. There were none. song Nowook.- KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 1.2 BTUDENT COUNCIL VOTES White: Yes Richardson: Yes Freas: Yes Weller: Yes Magee: Yes NOTION NABBED UN!►XXK0U6LY. COUNCIL VOTES Smalley: Yes Swarner: Yes Bannock: Absent Williams: Yes Moore: Yes MOTION NABBED UNAMIKOUBLY. Huebsch: Yes Cramert Yes Bookey: Yes Measles: Yes C-94, 1997-98 Liquor License Renewal Application - K-Mart 036230 0 Approved by consent agenda. i. . 1 i k 0 1�� ,t �.�.x.. • i. _ • i D-10 Mayor Magee$ Student Mayor Erin Magee reported she had no idea the city had to maintain so much equipment, i.e. fire trucks, police cars, etc. She added, -she --spent the afternoon with City_ Clerk Freas reviewing the packet and agenda. She had thought the mayor didn't have to talk much, but learned differently, as her - mouth was getting tired. D-2e Counciluembers white$ Student Councilmember Ann -Marie White reported she spent the afternoon with Parks & RecAeation Director Bob Frates. She applauded the work done by the Department to groom the cross- country ski trails. She added, she thought the community needed -the trails for a long time and she appreciated the efforts. RiobardsonS Student Councilmember Sarah Richardson reported she spent the afternoon with Clerk Freas and reviewed the packet and talked about events of the city. She had a lot of questions and learned a lot. she i added, the students were also taken to a lot of buildings that she was not aware were the city Ia. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 13 Huebsoh: Student Councilmember Jason Huebsch reported he spent time with the Water/Sewer Foreman. He realized there was a lot more to the job than he thought. He learned about the city's wells and that a third one was being brought on line. He found the day to be very interesting. Freas: Student Councilmember Bess Freas reported she spent the afternoon with her mom, Clerk Freas. She also reported that during lunch at the Senior Center, a senior told her they thought the sanding at the Center should be improved. They felt the sanding in the parking lot was not very good and the parking lot was still very slick as the whole lot was not being sanded. Freas stated she thought the sanding concern should be addressed. Freas also reported the students thought the Fire Department should have a pole for the employees to slide down. Heller: Student Councilmember Brooke Weller reported she also spent the afternoon with Clerk Freas and learned how to • conduct council meetings, i.e. what goes on and how to address people in council meetings, how ordinances are proposed, etc.. She added, they also visited the Animal Control Shelter and they all agree it should be torn down and made bigger and better. Cramer: Student Councilmember Brandon Cramer reported he spent the afternoon with the Police Chief and they discussed the responsibilities of the position. He found that the Chief of Police stays pretty busy and his job was very important. D-3. . City Manager DeNello: Student City Manager learned not to be late, as well as with City Manager Ross- He added, learned a lot. D-4. City Attorney Conan DeMello reported he that he spent the afternoon he was very enlightened and Hamner: Student City Attorney David Hamner reported he spent the afternoon with City Attorney Cary Graves and learned a lot about the procedures of his job. He learned there were a lot of different kinds of law practices, computer use :in law offices is important, and he wants to be an attorney. • KENAI CITY COUNCIL MEETING MINUTES . NOVEMBER 13, 1996 PAGE 14 D•S. city clock Banning: Student City -Clerk Kristi Fanning reported she also spent the afternoon with Parks & Recreation Director Frates and learned his is a very big job, The Director takes good care of the city as it looked nice in the summer and she applauded him for the job he was doing. D-60 Finance Department Repre8entativ0 Johnson: Student Finance Director Eric Johnson reported he saw how the finances of the city were handled and how money may be spent.. He also learned the city makes a lot of money from investments and the city was in sound financial condition. D-7. Public Yorks Director seaman: Student Public Works Director Michelle Seaman reported she spent the afternoon with Jack La shot and got to see the floor plans for the proposed animal control shelter. She added, she thought it would be real neat and looked good. D-s. Airport Manager Canning: Student Airport Manager Nick Canning reported he learned great public speaking skills. He added, he spent the afternoon with Airport Manager Ernst and his assistant, Keith Holland. He learned they had a lot of responsibility as they look after the tie -down planes, do --runway --checks, etc.- He- added, he learned a lot about the inner workings of the city_. He thanked Ernst and Holland, as well as Mayor Williams. D•9, Fire Chief woblers: Student Fire Chief John Wchlers reported he found. the Fire Department was not only responsible for buildings within the city, but help in fighting fires in Nikiski, on the airport and along the river, as well as brush fires. Wohlers added, the department also had really neat equipment and a nice station. 0-10o Animal control officer Twidw*ll: Student Animal Control officer Adeena Twidwell reported she learned the animal control: officers do more in their jurisdiction than just catch dogs. Their work is very important. • She also learned Animal Control Officer Godek, when he started out with the city, was responsible for getting rid of wild KENAI CITY COUNCIL MEETING MINUTES . NOVEMBER 13, 1996 PAGE 15 animals, dog packs, etc. Kenai was a lot safer because of GodeW s work. Twidwell added, Godek also dealt with animal care and safety and she hoped the new shelter -would be.built as the Department really deserved it. Water/Bower BorOMM: See Huebsch report. D-12. Librarian: No report. D-13. Parke i Recreation Director: See reports of Fanning and White. D-14. police Chiefs See Cramer report. The Student Government portion of the meeting adjourned at 8:05 P.M. BRED TAXENs 8s05 B.M• HACX TO ORDER: 8:18 B.M• 140TXONI Councilman Measles MOVED to ratify the actions of the student government in the portion of the meeting prior to this. Councilwoman Swarner SECONDED the motion. Measles requested UNANiltOUS CONSENT. There were no objections. 80 ORDERED. - COUNCIL CONTINUATION OF PUBLIC HEARING8= C-10. Ordinanc9 No. 1706-96 - Increasing Estimated Revenues and Appropriations by $10,000 in a New Capital Project. Fund for a Phase I Environmental Assessment of the Airport Jet Fuel Facility. C-10a. Remove from table (introduced 7/3/96, tabled 7/17/96). XOTIONs • Councilman Smalley MOVED to remove ordinance No. 1706-96 from the table and Councilman Measles BECONDSD the motion• There were no objections. 80 ORDERED• 0 u KLlIAI CITY COUNCIL MEETING MINUTES NOVEMBSR 13, 1996 PAGE 16 C-lob. Consideration of ordinance. Williams stated he had discussed the matter extensively with City Manager Ross and he still objected to moving ahead, but knew the matter needed to go forward. Ross noted, by passing the ordinance, the council would be making the appropriation only. Any purchase orders in regard to the assessments would have to come back to council for approval. Additionalll, by passing the ordinance, it would remove it from the present level and put it at a level that negotiations could take place as to what needed to be done to take care of the problem. Councilman Moore asked how problems would be alleviated by passing the ordinance. Ross explained, the mayor sent a letter in July regarding councilts actions. The matter was now at the commissionerfs level at DEC. Without the ordinance on the table, the city and DEC could not negotiate actions to be taken. After passage, DEC would be notified an appropriation had been made and that the city would want to discuss future actions. The city and DEC may not be in agreement. Work would no start before spring. Passage would send a message to DEC that the city was addressing the problem. Bob Peters - Peters stated, through previous discussion and action of council, he thought the city was going to ignore the matter. He asked if they were speaking of the same issue. Williams answered, yes. He added, the city ignored the problem until a letter was received from DEC. They now needed to address the matter. Williams continued, Ross' point in addressing the matter now would give the city the opportunity to begin negotiations to mitigate the problem. If the city continued to not address the matter, there could be additional ramifications from DEC. Williams asked council if they were comfortable in moving ahead with this phase. VOTE: Smalley: Yes Williams: Yes Swarner: Yes Moore: Yes Bannock: Absent MOTION PASSED dNANIX00SLY. Bookey: Yes Measles: Yes • KBNAI CITY COUNCIL MEETING MINUT83 NOVEMBER•13, 1996 PAGE 17 C-11. ordinance No. 1707-96 - Increasing Estimated Revenues and Appropriations by $10,000 in an Existing Capital Project Fund for Additional Drilling and Environmental Testing at the City Maintenance Shop. C-11a. Remove from table (introduced 7/3/96, tabled 7/17/96). MOTION$ Councilman Measles MOVED to remove Ordinance No. 1707-96 from the table. Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED, Consideration of ordinance. City Manager Ross stated his explanation for passing the previous ordinance was the same for Ordinance No. 1707-96. This ordinance applied to the city shop and the issues were exactly the same. • Councilman Bookey stated, for clarification, the difference between the sites was that the airport was basically all the city's problem and the maintenance shop involved the federal government. He added, he hoped Administration would work toward incorporating any other agencies involved in this site into the matter as remediation would be very, very expensive. Ross agreed remediation of the city shop site would be much more involved. However, the airport site potentially would include other agencies in conjunction with the tank. The shop would result in more recovery and would also rer•slt in identification of the federal government as a party. Williams referred to the minutes of July 17 wherein Engineering Technician Clark was asked how much had been paid out in regard to the matter at that time. Clark had answered $40,000. Williams asked if $40,000 would cover Phase II. Ross answered, he thought it would but he would insist they would revisit exactly what would need to be done in order to complete the work. He added, they would not just accept what was said the last time. They would want to know exactly what they need to do, where they would try to spot any burial sites and argue that nothing could be done about the plume and not waste time with it, but see exactly where the burial sites were and take care of them. Measles noted, passage of both ordinances, would open the door to start negotiations and until the negotiations began and it was • found what DEC would require, they wouldn't know what the costs would be. Ross stated, it would all come back to council, i.e. . KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 18 whatever the negotiations effected, any purchase, orders over $2,500 would come to council for approval and would include a plan. Council could then accept or reject the expenditure. VOTES Smalley: Yes Williams: Yes Swarner: Yes Moore: Yes Bannock: Absent NOTION PA88ZD MiANIHOUBLY. Bookey: Yes Measles: Yes ZTEN DImoo. L� i�T� MM D-le Counoii on Aging Councilwoman Swarner reminded council of the annual pie sale at the Senior Center. Williams thanked Senior Center Director • Porter for the hospitality and lunch for him, staff and students. He noted, there had been a lot of good discussions between the students and the seniors. • D-a. Airport commission Councilman Measles reported the next meeting was scheduled for November 14. D-3.- Harbor commission -- Councilman Bookey reported the Commission's November meeting had been canceled by council as it fell on Veteran's Day. D604. Library commission Councilman Moore reported the next meeting would be held on December 3. D-S, Parks G Rooreatioa Comsisoion Parks & Recreation Director Frates reported there was no quorum at the last Commission meeting,.however he did discuss the. relocation of the Cunningham'. house with the members that were in attendance. The matter would be brought back to the Commission during their December 5 meeting. Williams stated he would like to address the relocation with the Commission. C, • KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 19 D-a. Planning i Zoning commission Councilman Smalley reported the Commission was meeting at the Library Conference room while council was meeting. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee Councilwoman Swarner reported the Committee would not meet again until January. She added, she knew they appreciated council's vote on the purchase of the banners. D-7b. Historic District Board Councilman Moore reported the next meeting of the Board was scheduled for December 16 at 5:30 p.m. D-70. Challenger steering Committee Mayor Williams reported there had been no activity of the Committee since council's last meeting. D-7d. Kenai visitors i Convention Bureau Board Councilman Bookey reported there had been a meeting on Monday, during which the Board discussed the Center's winter hours. He continued, the Board chose to close the Center on Sundays, effective immediately, as they felt it was not cost effective to have it open. They also discussed changing the Saturday -hours They will keep it open six hours a day_through_Decemb®r 25. Bookey requested council to let him know if they had any concerns about the new business hours. Bookey also reported there would be a planning session held on December 12. The Board would be discussing goals and objectives for the next three to five years. D-7e. Alaska Municipal League Report Councilwoman Swarner reported the AML Touchstone was included in the packet. She asked that council forward to her comments they may have in regard to the Policy Statement. she added, she would be attending the•Economic Development Resources session of the AML Conference and if council had questions or comments, please talk with her. . KBNAI CITY COUNCIL MSETING MINUTES NOVEMBER 131 1996 PAGE 20 It was noted that Mayor Williams would not be attending the AML Conference and Vice Mayor Measles and Councilwoman Swarner were designated as city representatives to vote. on AML-issues during the conference. 2-10 Regular Nesting of mova6lor 6, 19969 Approved by consent agenda. S-Z« Board of Adjustment Hearing/Appeal of Delmar Bandors« Approved by consent agenda. �oRRaBpo , �srT�s . None. None, H-le Bills to be laid, Bills to be Ratified NOTION$ Councilman Smalley XOVBD to pay the bills and Councilman Bockey 9WONDED the motion. There were no objections. 80ORDMM* purchase orders suceeding $2, 500 XOTZONI Councilman Smalley NOVBD to -pay the purchase orders over $2,500 and Councilman. Bookey eBCOBDab the motion. There were no objections. eo ORDMWO Attorney Graves noted he would not be traveling to.Helena and Modesto as he had other matters to which he needed to attend. However, Fire Marshall Walden would be accompanying Ernst and r1 • KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 21 Burnett on the trip. The material he needs, in regard to ARFF contracts with universities, etc., could be gathered by Ernst and brought back to him. EXECUTIVE BEBBIVN - None Scheduled. I -le Mayor a. Third Grade survey - Williams referred to a thank -you letter he sent to the third grade classes at Mt. View Elementary for their participation in a survey about city services (distributed to council prior to the meeting). Williams reported Councilman Moore took the survey during a visit to the school. Williams reviewed the survey with council and noted the top concerns of the students were paving and snowplowing. b. AM Funding - Williams reported, during a meeting with the FAA, FAA had strongly suggested the city go forward with the ARFF prpjact as a single -year grant (to fund the project), instead of two years. If council decided to agree, there would be costs involved to the city. If they moved ahead with a single-yoar grant, it was expected to be a $6.5 million of which the city would pay $700,000 from the city's entitlement funds which would normally come to the city in 1998. The total cost then would be $7.2 million. In 1998, the city would ask -for an - additional $800,000 from discretionary fund for the purchase of_ _ the trucks and equipment for the facility. The $700,000 would be in addition to he $490,000 already on the table. The $7008000 would be taken from the city's entitlement funds due to the city in 1998 which the city may authorize expending early and were funds normally used for an undefined project at the airport. The. request for the entitlement funds would not have to have anything to do with the present project. Williams suggested council define that future undefined project as part of the ARFF and that the city was willing to use the 1998 entitlement monies for the ARFF project. Williams added, the city would then be investing $1,190,000 airport monies in a $8.2 million project. The rest of the funds would come from the FAA. FAA seemed to be very receptive with the idea and seemed to be working diligently toward bringing the project to a single -year phase program instead of a two-year project. Reasons for making it a single -year project would be if KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 22 the money was approved for the grant the first year, the project would be over and done with and there would be no reason to return and ask for a second grant, and politics could change -and the other monies may not be available in the second year. If all comes together, construction could begin in June 1997 and by mid - June 1998, the project could be completed. All the work aside . from the high technology portion, would mean work for local contractors, i.e. plumbing and heating, construction of the buildings, and fabrication of the models. Smalley stated he supported the project and had no objections to the suggested maneuvering, but wondered if the matter had been discussed with the Airport Commission. Also, was there some urgency for council to act on this prior to the commission review? Ernst answered, FAA had just brought the suggestion up during their meeting and it had not gone to the Commission. There was some urgency as FAA wanted go ahead and approach Washington on the proposal. The manager for the FAA planning division was currently in Washington and was to be there for the next week. Her visit was coinciding with the request and her is being there could help. He stated, he was reluctant to wait two weeks and present the idea to the Airport Commission first. Councilman Moore referred to Williams' comment in regard to local hire and asked how that could be guaranteed or was Williams only anticipating local work. Williams answered, the city would contract with the engineering firm and they would be subcontracting with other contractors. Williams added, the major firm had the ability of identifying the subcontractors. The ---city had discussed the issue broadly with the engineering firm and requested they maintain the majority of work with local subcontractors and the engineering firm was very receptive to that request. Moore stated, there could be a problem if the engineer -did not hire local companies and outside firms were hired. However, he didn't know how that could be avoided. Williams stated, he felt comfortable with the engineering firm's statement because they asked them if there were local contractors to be recommended to do the work. Swarner asked what the estimated cost of the taxiway extension. Ernst answered, $2 million. Ernst added, the city took the three-year roll-over funds to pay for the majority of the extension, plus some minimal discretionary funds would be used as well. The last three years' entitlement funds had been held over and accrued to fund the extension project. Swarner asked how much would be left in reserve after the two projects were completed. Ernst answered, there wouldn't be a reserve in • RENAI CITY COUNCIL MEETING MINUTES NOVEM88R 131 1996 PAGE 23 �J 0 entitlement funds, but by the time the ARFF was completed, the city would be into the next fiscal years' entitlements which would be between $500,000 and $900,000. Ernst added, at that - time, the city did not have any critical project identified for 1998. Williams noted, he thought the next project for entitlement funds would be a warm storage building for the airport graders, etc. Ross stated, he thought the council should do it. He added, after listening to Errnst's report from FAA, he felt it would be more secure to build the ARFF with this plan than to wait to phase it in two years of discretionary funds and counting on acquiring another $3.2 million in discretionary funds (in the second year depending on appropriations). With this plan, the city would only be using $800,000 of .the discretionary funds (in the second year) for the ARFF equipment which FAA had said would be easily received. There was some hesitancy by FAA to spread the project over two big years and be dependent on discretionary funds in the second year. Based on this plan, FAA felt it to be a more -sure funding vehicle, especially when no project had been identified for the 1998 entitlement funds. He felt the city should agree to FAA's request. Williams stated, he didn't see any project as beneficial to the city as the ARFF project would be in the near future. Bookey added, the ARFF project would have long-term effects on the city. MOTION: Councilman Measles MOVED that the city council earmark the 1998 entitlement funds of approximately $700,000 to the Airport Firefighting Facility (ARFF). Councilman Smalley SECONDED the motion. Measles asked if council had already dedicated those funds through 1997 for the taxiway extension. Ernst answered yes and confirmed there would not be other entitlement funds available at the airport until 1999. Ernst added, the entitlements would be based on enplanements but the amount could be between $500,000 and $700,000. VOTE: Williams asked if there was unanimous consent. objections. 80 ORDERED. There were no KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 13, 1996 PAGE 24 1-2, City Manager a. Airport Advertising,Waiver - Ross reported the city received a ten-year lease waiver from FAA in regard to the INTERspace contract for airport advertising. b. Airport Restaurant RFP - Ross reported the RFP for the airport restaurant was being held for council's review until the December 4 meeting in order for the Airport Commission to review it prior to council. When it comes to council, it would need to be handled quickly due to the time line for award of the lease. c. Finance Director Hire - Ross reported Larry Semmens was hired as the city's finance director and he would start work on December 9. Ross publicly thanked Robin Feltman for her work in filling in as acting finance director and her work in the selection process, along with Sill Coghill. I-3. Attorney • Attorney requested uested council to talk to him about the Delmar q Sanders appeal before the next council meeting in order for him to prepare the findings of fact. I-4. No report. No report. City Clerk Finance Director I-6. Public Works Director a. Forest Drive - Acting Public Works Director La Shot reported DOT was asked for a written statement in regard to the work plan for North Forest Drive. A statement was received which delineated what would be included in the project, but until they began the preliminary design, they wouldn't be able to define or designate a start date other than it would most likely be soon. La Shot added, there would be public hearings in regard to the project and DOT encouraged the city to attend them. Williams referred to the earlier discussion of snow removal on Portlock and suggested the city consider purchase of a smaller • grader in order to handle snow removal on narrower streets in the city. Smalley stated he had received calls during the last • RBNAI CITY COUNCIb MEETING MINUTES N0VEM8ER 13v 1996 PAGE 25 snowfall from citizens on Forest Drive where the streets were narrow. He drove through and saw they were plowed very well. He added, he felt the city crews did an outstanding job in regard to the care of the streets during the last rain and snowfalls. Swarner reported she had received several complaints after the first snow from residents of Woodland, Inlet Woods, and inlet View Subdivisions. 1-7. Airport Manager No report. J-l. Citizens None. J-Z. Council Hookey - No comments. Swarner - a. Parent support Group - Swarner asked if letters in support of the Parent Support Group were.forwarded to the Governor and Commissioner. Williams answered yes. - b. Finance Director --Swarner thanked-Feltman for her"hard work. filling in as the finance director._ c. Computer Purchase - Swarner requested the computer being replaced (Kim Howardfs) be -upgraded for use in another department (city manager"s office, perhaps). Ross explained the computer had been worked.on by a repairman a number of times. He added, it was a no -name built machine and whether or not they wanted to put more money into it to get it to be used somewhere else remained to be seen. They would have it looked at again to see if there were components to be salvaged or if it was cost effect to repair it. d. December 4 Meeting - Swarner reported she would not be in attendance at the December 4 meeting. Moose - a. Thanked Feltman for her work and asked when the audit would be completed. Feltman explained, the auditor had • RENAI CITY COUNCIL MEETING MINUTES NOVEMBER 131 1996 PAGE 26 • • done preliminary work in June was to return next week to complete their work. The Finance Department had already begun work on the financial statement. b. Historic District Board - Moore corrected an earlier statement that the Board would meet on December 16. Moore stated the Board would most again on November 18. c. Forest Drive - Moore suggested Administration contact Senate -elect Ward as he had been appointed as Chair of the Transportation Committee as he may be of assistance in the progress of the Forest Drive upgrade. Swarner suggested a letter be written to Ward. Measles - No comments. Smalley - a. Smalley appreciated and was grateful for Feltman,'s work as Acting Finance Director. He added, her work was an example of well -trained city staff. b. . December 4 Meeting - Smalley reported he would not be in attendance for the December 4 meeting. Williams - Thanked Feltman for keeping the city treasury strong and thanked her staff as they all did a wonderful job. �T � �DJOUR�l1tg The meeting adjourned at.approximately 9:O5 p.m.- Minutes transcribed and submitted by: APP110VW BY COUNCIL r DAM Ifir CL.x