Loading...
HomeMy WebLinkAbout1995-01-04 Council Minutes• to • A. Be C. KENAI CITY KENAI AGENDA COUNCIL - REGULAR MEETING JANUARY 4, 1995 7:00 P.M. CITY COUNCIL CHMMEM6 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *A11 items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders, (10 Minutes) PUBLIC HEARINGS 1. Ordinance No• 1618-94 - Amending KMC 21.10.130 (a) (2) to Set Lease Rates of Airport Lands at Six Percent (6t) of the Fair Market Value. 2. Ordinance No. 1619-94 - Increasing Estimated Revenues and Appropriations by $1,986 in the Senior Citizens - Borough Special Revenue Fund. 3. Ordinance No. 1620-94 - Amending the Kenai Municipal Code to Formalize City Policy Regarding Authority of the Finance Director to Control Disbursements and Expenditures. 4. Ordinance No. 1621-94 - Increasing Estimated Revenues and Appropriations by $28,000 in the General Fund for a New Computer for the Finance Department. 5. *1995 Games of Chance and Contests of Skill Permit Application - Alaska State Association of Emblem Clubs. 6. *1995/96 Liquor License Renewal Application - Eadie's Frontier Liquor - Package Store. -1- r� • 7. *1995/96 Liquor License Renewal Application - oaken Keg Spirit Shops #58 - Package Store. S. *1995/96 Liquor License Renewal Application - Peninsula Moose Lodge #1942 - Club. 9. *1995/96 Liquor License Renewal Application - Kitchen Express & Seafood Saloon - Restaurant/Eating Place. 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees 8. MIN�1'1'88 1. *Regular Meeting of December 21, 1994. 1. Discussion - Kenai Senior Center Solarium and Storage Additions. 2. Discussion - Kenai Ambulance Billing 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $1,000 3. *Ordinance No. 1622-95 - Increasing Estimated Revenues and Appropriations by $9,012 in the General Fund for Police Department overtime Financed with state Grants• 4. *Ordinance No. 1623-95 - Increasing Estimated Revenues and Appropriations by $302,379 in a New Capital Project Fund Entitled "Water Well Development •- 1995.11 -2- • • I. J. X* 5. *Ordinance No. 1626-95 - Increasing Estimated Revenues and Appropriations by $36,111 in a New Capital Project Fund Entitled "Shop Maintenance Yard Soils. Cleanup.10 6. Approval - Renewal of Department of Health & Social Services Lease - City Hall. 7. Diavuesion - Property and'Liability Insurance. 1. Mayor 2. City Manager 3. Attorney 4. City Clerk S. Finance Director 6. Public Works Director 7. Airport Manager DIaJ y6A�O�j 1. Citizens (five minutes) 2. Council - 3i - f U 0 0 RENAI CITY COUNCIL - REGULAR JANUARY 41 1995 7s00 B.M. RENAL CITY COUNCIL CHM MAYOR JOHN J. WILLIAMB, ]PRESIDING Mayor Williams called the meeting to order at approximately 1:04 p.m. in the Council Chambers in the Kenai City Hall Building. - •= Mayor Williams led those assembled in the Pledge of Allegiance. A-i. Roll was taken by the City Clerk. Present were: Bookey, Swarner, Monfor, Measles, Bannock, Smalley and Williams. A-S Mayor Williams requested the following changes to the agenda: ADD TO: I-20, Mayorts Report - Draft letter to Marla Huss nominating Marion Nelson to the Alaska Tourism and Marketing Council. ADDS talormation Iten No. 11 - Alaska Marine Highway News Release regarding the M/V Tustumena. Williams added there had been a request from Catherine Mayer, Solid Waste Director of the Kenai Peninsula Borough to discuss the opening of the Kenai Transfer Facility. Notice was received Just prior to the meeting that Ms. Mayer would not be in attendance at the meeting. However, Assemblyman Navarre was in the audience and would discuss the matter with Council at Item B- 1, Persons Scheduled to be Heard. MOTION: Councilman Smalley MOVED for approval of the amended agenda and requested UNANIMOUS CONBENT. Councilwoman Swarner SECONDED the motion. There were no objections. 80 ORDERED. A-►6. Mayor Williams stated there were no changes to the consent agenda. lb • w • KENAI CITY JANUARY 4, PAGE 2 MOTIONS COUNCIL MEETING 1995 Councilman Smalley MOVED for approval of the consent agenda as presented and requested ONANIMOUB CONBEHT. There were no objections. 80 ORDERED. Williams stated he would like to meet with council in an executive session later in the meeting. B-19 Tim Navarre - Assemblyman for Kenai. Navarre stated he learned at the recent Assembly meeting the upgraded Kenai Landfill was ready to be opened. The hours of operation were set for 10:00 a.m. to 6:00 p.m. Navarre stated he thought a better time of operation would be 12:00 Noon to 8:00 p.m., or add two hours to the time it is open for the weekdays and then 10:00 a.m. to 6:00 p.m. on weekends. Navarre added the green dumpsters were to be removed. Advertising of the new hours was to begin January 5. Navarre stated he was concerned this was not enough time for users to be informed of the new hours, etc. Navarre stated he would like the dumpsters to remain until February 1 and be able to be used from 6:00 p.m. to 10:00 a.m. Smalley stated he agreed with Navarre that better hours for the Monday through Friday use of the facility would be 12:00 Noon to 8:00 p.m. 10:00 a.m. to 6:00 p.m. is not always convenient. Smalley questioned the remarks made in Mayer's letter (distributed to Council at the beginning of the meeting) in regard to landscaping to be completed in the summer. Smalley asked if there would be more cutting of trees or planting of trees/shrubs. Navarre stated it would be replacement of shrubs and trees. There have been approximately 30 trees planted already. There will be no more excavation. Monfor stated she really appreciated Navarre informing Council of the new hours for the facility. Monfor added she was of the firm belief that public employees are available to serve the taxpaying public and are not hired to work hours that are not convenient to the public. The new hours for the facility were not brought to the Kenai taxpayers for discussion. Monfor again stated she appreciated Navarre's bringing the information to council. • KENAI CITY COUNCIL MEETING JANUARY 4, 1995 PAGE 3 Monfor added, again, the Borough did not accept public input. This is not user-friendly and is bureaucracy at the worst. Monfor stated she would like to have a letter sent from the Mayor to the Borough stating they did not find the hours compatible with the public's needs. Monfor also suggested the alternative of having collection boxes available. Councilwoman Swarner stated she is a regular user of the facility and is concerned with the cutback of hours the facility will be open. Swarner asked Navarre whit the hours of operation were at the Soldotna landfill and if dumpsters were available after hours. Navarre stated he did not know what the hours were at the landfill, however adjustments have been made. They removed dumpsters from downtown Soldotna. People now need to take their garbage to the landfill. Navarre believes a collection area is available for after-hours use. The operating hours may be modified at a later date. He was told by Catherine Mayer they will be able to track the amount of vehicles using the facility and the hours it is used. Navarre stated his real concern was if council was interested in keeping the dumpsters available for use after-hours for a longer period of time. Navarre believes there has not been a proper amount of notification to the public of the new hours. Also, whether the City will handle telephone calls from the public in response to the new hours, etc. Navarre added he has been told the dumpsters will be available until February 1. Swarner stated if the hours of operation were going to be cutback, dumpsters should be made available for after-hours collection. Swarner added she did not agree with the 10 to 6, hours and suggested the site be kept open to 8:00 p.m. during the weekdays and weekends. Navarre stated the neighbors had stated their concerns at having the dumpsters available for after-hours use. Navarre asked if Swarner was saying a dumpster should be available even if the site would stay open until 8:00 p.m.? Swarner answered she thought the dumpster should be there. Navarre stated he could suggest that. The public will have to be re-trained. Also, the public wants costs kept down as well. KENAI CITY COUNCIL MEETING JANUARY 4, 1995 PAGE 4 Williams stated he believed they need to wait and see what the response of the public will be after the dumpsters are gone and the hours of operation are changed. If the public complains, they will need to discuss the matter with the Borough again* murg amino C-1. Ordinance No. 1618-94 - Amending KMC 21.10.130(a)(2) to Set Lease Rates of Airport Lands at Six Percent (6%) of the Fair Market Value. MOTION: • Councilman Measles MOVED for adoption of Ordinance No. 1618-94 and Councilwoman Swarner 88CONDBD the motion. There were no public comments. Williams explained the ordinance was to set the fair market value of airport lands. The Kenai Municipal Code requires the rate be set each year. VOTRI Bookey: Yes Swarner: Yes Monfor: Yes Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes MOTION PA888D UNANIMOUBLY. C-2. Ordinance No. 1619-94 - Increasing Estimated Revenues and Appropriations by $1,986 in the Senior Citizens - Borough Special Revenue Fund. MOTION: Councilman Smalley MOVED for adoption of Ordinance No. 1619-94 and Councilman Bookey BECONDED the motion. There were no public or council comments. VOTE: Bookey: Yes Swarner: Yes Monfor: Yes Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes 0 KENAI CITY COUNCIL MEETING JANUARY 4, 1995 PAGE 5 C� MOTION PJWBBD 1n11 =OD8LY. C-3. Ordinance No* 1620-94 - Amending the Kenai Municipal Code to Formalize City policy eDisbursementsarding rity and of the Finance Director to Control Expenditures. MOTION$ Councilman Bookey KOM for approval of ordinance No. 1620-94 and Councilman Smalley ONCONDED the motion. There were no public or council comments. VOTE: Bookey: Yes Swarner: Yee Monfor: Yes Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes X0TION TABBED MUMNOUSLY. C..4. Ordinance Mo. 1621-94 - Increasing Estimated ],revenues and Appropriations by $28,000inarthe General Fund for .a Now Computer for the Financ Dp NOTIONS Councilwoman Swarner MOvZD for adoption of Ordinance No. 1621-94 and Councilman Smalley 88CONDED the motion. There were no public or council comments. VOT21 Bookey: Yes Swarner: Yes Monfor: Yes measles: Yes Bannock: Yes Smalley: Yes Williams: Yes MOTION P188ED MANIMOQBLY. C-5 0 1945.0mes of Chance and contest* of skill Permit Zpplication - Alaskd State Association of Emblem Clubs. Approved by consent agenda. 6 E KENAI CITY JANUARY 4o PAGE 6 COUNCIL MEETING 1995 1995/96 Liquor License Renewal Application - Eadie's C�-6. Frontier Liquor - Package Store. Approved by consent agenda. C-7. i995/96 Liquor License Renewal Application - Oaken Keg Spirit Shops #58 - Package Store. Approved by consent agenda. C-8. 199s/96 Liquor License Renewal Application - Peninsula Moose Lodge 01942 - Club. Approved by consent agenda. C-9. 199s/96 Liquor License Renewal Application - Kitchen Express & Seafood Saloon - Restaurant/Eating Place. Approved by consent agenda. ITEM D L GnLM81-0j/C0WTTzff RBPOR'1'8 council on Aginq Councilwoman Swarner reported a meeting will be held on January 17; 1995. She will be unable to attend D-Z, Airport Commission Gilman Measles reported the next meeting of the Commission is Councilman scheduled for January 121 1995. D-3. Harbor Commission Councilman Bookey reported the next meeting will be next Monday (January 9, 1995). n..4. Library Commission It Councilwoman Monfor reported a meeting was held on January 3*scussed the process for was very productive. The Commission di takin complaints and updated their goals and objectives jectivavailas for the 1995/96. g It appears there is a commission sea t although they have not received a letter of resignation from Mr. • • KENAI CITY JANUARY 41 PAGE 7 COUNCIL MEETING 1995 Hanson. Monfor also reported the Friends of the Library annual tea is scheduled for January 22 from 2s00-4s00 p.m. at the library. parks & Reoreation Commission Councilman Bannock reported the next meeting is scheduled for tomorrow night (1/5/95). Williams stated he spoke with Representative ,Gail Phillips regarding the use of prisoners olooklintoeinsurancesfor assured his the Legislature will volunteers, etc. Williams stated he will speak to her again about this topic while in Juneau. D-6. planning & zoning Commission Councilman Smalley reported the next meeting will be held on Wednesday, January Ill 1995. D-7. Miscellaneous Cosmissions and C=Wittees Williams reported Kim Booth has begun her job as the Executive Director of the Kenai ial Visitors & an election of officers. The Board of Direct . Clerk Freas reported she received notification from Lori McComsey that she was resigning from the P&Z Commisssiio. Freasboardasked if notified council wanted. other mmresieSted othertaommissionsf eta. be of the opening. Council9u notified of the opening. Councilman Measles referred to the code Violations Update included in the packet. Measles questioned why K&0 Towing has Councilomataken so long to remove junk vehicle listut.why th+areWhas�b®en a Swarner requested Administration delay. Attorney Graves stated he was not aware of the reason. Councilman Smalley stated he believes it is because the company requested City Engineer La has not been around the area* Council Shot be asked about the delay. ITEM 2: HIMMEA g..1. Regular Meeting of Deoembar 23-# 1994. Approved by consent agenda. KENAI CITY COUNCIL MEETING JANUARY 4, 199 5 PAGE 8 None. =TBH a s PLD HII XN18B 6-1. Discussion - Kenai Senior Center Solarium and Storage Additions. Patricia Porter, Director of the Kenai Senior Center corrected the information in the packet to be the Vintage Pointe Housing Project storage area and solarium. Porter added these items were included on the priority list of projects for use of leftover monies from the building project. The list was brought to Council previously. The State was asked if the items were grant eligible. The State has said they are. Porter stated she and Kornelis discussed the storage shed with Kluge. They decided it would be best to butt the new storage shed against the current one. There is a possibility the shed will have to be moved from this site if there is an addition to the housing project. They also discussed the greenhouse and decided that because of the proposed addition, it would be better to attach it to the building between the Senior Center and Vintage Pointe. It would connect between the two buildings. Porter added she believed it is the perfect place for it. Kornelis was happy with it as well. it will be a nice addition to the buildings. Councilwoman Swarner asked how many of the items on the priority list have received attention. Porter stated none have because she had not gotten to them. The windows have been measured and the replacement doors have been ordered. Kornelis stated the doors are to be replaced by Gaston. They are having a problem, getting the doors replaced. Letters have been sent to Gaston from Kornelis and Graves. Gaston has told Kornelis they are having a problem with their vendor. Discussion followed regarding the solarium. Porter explained the solarium would be a place for people to gather, sit, visit, etc. There will be areas for potting plants, etc. is Councilman Smalley asked Kornelis if there has been bank erosion since the facility was built. Kornelis stated there has been. KENAI CITY COUNCIL MEETING JANUARY 41 1995 PAGE 9 Smalley stated he was concerned to spend money at the facility when a major problem has not been stopped (bluff erosion). Building additions, etc. would be putting more money into a potentially hazardous area. However, Smalley added he believed all the projects are very worthwhile. Porter stated the storage is definitely needed. The solarium/ greenhouse is a nice concept. It would be mostly container gardening which would also be a nice addition to the building. The solarium/greenhouse is not necessarily needed, but the storage is definitely needed. Monfor asked if the money is not spent on the facility, must it be returned. Kornelis answered yes. The money in the budget is in the construction account. If Council wants to proceed, a resolution will be needed to take money out for the design. Councilwoman Swarner stated before a resolution is brought forward, she would rather see more items purchased and the exact amounts known. She realizes storage is needed, but wants to make sure funding will be available for other items. The solarium is the least -needed item. Councilwoman Monfor noted the storage shed was listed as the third item on the priority list. ,It needs to be done. Kornelis noted Brown's letter stated there was $156,000 left from the project. It is now known the figure is closer to $190,000. Porter stated they are asking only for approval to spend $5,000 for the design of the storage shed and solarium. When the plans are complete, they will know how much it would cost to build them. Porter requested approval of the $50,000 fee to Kluge. Councilman Bookey asked Kornelis and City Manager Manninen if they believed the City was getting its monies' worth for the storage shed and solarium. Kornelis stated he was comfortable with the amount. Williams asked Kornelis if Kluge was working on a design for the- 20-unit addition to the project. Kornelis stated he has reviewed some floor plans. An elevation needs to be added and one or two of the apartments need to be smaller than anticipated. Williams requested as soon as the plans are received, he wants to.take them to Anchorage for review to see if there would be grant monies available for construction. In meetings he attended last • KBNAI CITY COUNCIL MEETING JANUARY 4j 1998 PAGE 10 year, it was suggested plans should be bid -ready and available. Williams added the whole issue of the housing should be discussed in regard to 501(e)(c) federal grants and their restrictions/ requirements. Smalley asked if Bookey's question was answered regarding comfort with the cost of the plans, etc. Bookey stated Kornelis answered the question. Bookey added he was concerned about the difference in the $15,000 cost for plans for an addition and $5,000 for plans for the storage shed and solarium. Kornelis stated the $15,000 would be for schematics. Kornelis added Kluge would be in attendance at the next council meeting. Williams asked if Council wished to move ahead with the design and authorize Administration to proceed. is M0TZON S Councilwoman Monfor MOVED that they approve Kluge's request for. $5,000 for the design of the solarium and storage shed. Councilman Measles SECONDED the motion. There were no objections. So ORDERED. BREAK TAX=s 7 s 47 P.M. BACK TO ORDER s 800 00 P. M. Disouesion - Kenai Ambulance Billing Williams suggested they discuss a time frame in which to hold a public hearing or town hall meeting in regard to the possibility of establishing ambulance fees in the City of Kenai. Williams also asked if there were any changes to the suggested fee table. Councilwoman Monfor stated she did not wish to make any changes on the fee schedule until a public hearing is held. Williams asked if Council wished to hold the meeting in the council chambers or elsewhere. Williams added he planned on sending about 40 letters to people in the community to invite them to the meeting. Williams estimated at least 30 people would attend the meeting. Williams notified Council he and Councilman Bookey would be in Juneau the week of January 23-27, 1995. Also, Williams will be out of town from February 12-28, 1995. February 8, 1995 was suggested as the day to hold a special meeting. • KENAI CITY COUNCIL MEETING JANUARY 4, 1995 PAGE it v • Monfor suggested the meeting be held in Council Chambers because the microphone/tape system is available. It was noted February 8 was a scheduled P&Z Commission meeting day for the use of the Chambers. Measles suggested they could ask P&Z Commission to move their meeting to the Library Conference Room. Council selected February 8, 1995 on which to hold a special council meeting to discuss with the general public the potential of instituting an ambulance billing system. The meeting was, scheduled for 7:00 p.m. in the Kenai City Hall Council Chambers. Williams requested Council to review the fee schedule closely. Williams stated his concern in regard to the fees suggested to charge non-resident users of the ambulance. Williams stated he believed the proposed were high compared to other areas. Williams suggested a flat fee (of $100) for non-residents over and above other costs. Williams added one of the objectives for establishing a fee is to accumulate funds for the purchase of a new ambulance for future use. Williams suggested they rethink the 20% of the fees collected (to be put aside for future purchase of ambulances and equipment), and change it to 25%. City Manager Manninen stated there were two things that were a concern for the staff as they redo, rethink and rewrite sections of the proposed ambulance fee schedule in regard to non-resident fees. They are wondering if the Council would want some kind of reciprocal arrangement with anyone who charges their resident.fee to Kenai residents and whether it needs to be a formal arrangement or not or just put in the rate fee that if they don't, charge Kenai residents anymore than what they charge their own residents, our charge to them would be whatever they charge their own residents. Manninen referred to Williams' statement on the cost of a new . ambulance. Last year a letter was signed when the proposed cost of a new ambulance was $800000. Now, the cost is proposed at $125*000. What is needed is authority to apply for this new grant. He just spoke to Fire Marshall Scott Walden. Walden told him he was informed that the City can increase their chances to receive a grant this year if it is stated in the letter (to be sent to the State) that the City is willing to fund anything above 20% of the $125,000 cost of a new ambulance. Because they anticipated the grant would be a 50/50 last year, they suggest doing a 2/3-1/3 situation this year. This would probably be a $4,200 or $2,000 increase from they thought would be paid last year. They would get the same ambulance and would be paying • RBNAI CITY COUNCIL MEETING JANfTARY 4, 1995 PAGE 12 0 • approximately 33% instead of a 20% match. They are anticipating they will increase their chances of getting funding by going above the 20$. Manninen explained that they need the authority to sign a letter to go to the State and say that Kenai is willing to pay up to 33% of the cost. Otherwise, everybody will be putting in for a 20% grant and an extra ten or thirteen percent will put the City into a different elite group eligible to be funded. Manninen stated he recommended Council consider that and authorize this because it would hold the cost down to where they anticipated the cost would have been last year had the City been funded. Williams added, in House Speaker Phillips' address to the Chamber of Commerce, she indicated there would be no "sacred cows" in the State budget and they would be looking at whole programs on the basis of funding or not funding. Williams stated he had the feeling that items of this nature, along with grants to municipalities, will be something that will come under scrutiny and fire. Williams stated he believed the city governments will suffer with Municipal Assistance and Revenue Sharing also. Hopefully, the City will be able to get a grant for an ambulance this year. Williams referred to the Finance Director's memorandum included in the packet at Item 1-5. He spoke of the value of money between 1968 and now. It is hard to realize sometimes the value of the dollar has been badly eroded. No directives were given in regard to changes to the fee schedule or the grant authorization. Williams stated all will be handled during the special meeting on February 8, 1995. Williams added he hoped the media would take note of that in order that the community will have clear input into the topic. H-1. Bills to be Baid, Hills to be Ratified MOTIONS Councilman Smalley MOVED for approval of the bills and Councilman Bookey SECONDED the motion. There were no objections. So ORDERED. u KENAI CITY COUNCIL MEETING JANUARY 4, 1995 PAGE 13 N-fit. Purchase Orders Exceeding $10,000 JMXONs Councilman Measles MOVED for approval of the purchase orders exceeding $1,000 and Councilwoman Monfor SECONDED the motion. There were no objections. 80 ORDERED. 8-3. Ordinance No. 1622-95 - Increasing Estimated Revenues and Appropriations by $9,012 in the General Fund for Police Department Overtime Financed with State Grants. Approved by consent agenda. Ordinance Moo 1623-95 - Increasing Estimated Revenues and Appropriations by $302,379 in a New Capital Project Fund Entitled "Water Well Developmant - 1995.11 Approved by consent agenda. E-3. Ordinanco No. 1624-93 - Increasing Estimated Revenues and Appropriations by $36,111 in a New Capital Project Fund Entitled "Shop Maintenance Yard Soils Cleanup." Approved by consent agenda. N-6. Approval - Renewal of Department of Health & Social Services Lease - City Hall, MOTION= Councilwoman Monfor MOVED to approve the lease for the Department of Health & Social Servicea and add one year at the current rate and hope it will work into a permanent location. Councilwoman Swarner SECONDED the motion. There were no objections. 80 ORDERED. H-7. Discussion - Property and Liability Insurance. Councilman Monfor stated she read Finance Director Browns memorandum (which was included in the packet) with great interest. Monfor added her thanks to Brown for taking into , consideration past Council discussions and not inviting JIA to make a presentation. • KBNAI CITY COUNCIL M88TING JANUARY 4v 1995 PAGE 14 Monfor added she would agree that they issue a one -broker RPP. It was done in the past and worked very well. Monfor stated she was into saving the City money and would at least like to give it a try. Williams asked if Monfor was including the JIA in the request. Monfor and Bannock answered no. Williams asked for clarification if Monfor was saying the City would go out for a one -broker RFP, excluding JIA. Monfor answered yes. NOTION: Councilwoman Monfor MOVED to issue a one -broker RFP for City insurance coverage, excluding JIA. Councilwoman Swarner 8NC4�1DRD the motion. Williams asked if there was unanimous consent. Bookey objected. VOTE: Bookey: No Measles: Yes Swarner: Yes Bannock: Yes Monfor; . Yes Smalley: No Monfor questioned Bookey about JIA. Bookey stated he did not think JIA should be excluded as they might offer a price that would be better. Because of the added discussion Williams hesitated on his vote and asked if there was any chance of a request for reconsideration. There may be other concerns that Council may want to discuss in a reconsideration. There were no comments added regarding a desire to ask for reconsideration, etc. Williams: Yes NOTION PAABBD. Smalley stated he voted no because he did not think JIA should be excluded. Smalley added he was not necessarily saying they would go with them, but they should not be excluded. Monfor suggested JIA send another spokesperson. Bookey stated he would hope they would not be making decisions on personal feelings. Monfor . stated she agreed, but each time the representative has spoken to Council, he brought out the worst in her. Williams requested they go "off the record" for the moment during other remarks. u KENAI CITY COUNCIL MEETING JANUARY 4, 1995 PAGE 15 =-1. Mayor a. Alaska Conference of Mayors Meeting - Williams reported he would be in Juneau from January 23-26, 1995 to attend the ACOM meeting and for early lobbying efforts. b. Sister -City Report - Williams reported he received a telephone call from the new mayor Okha who ought him up to date in regard to changes in their government, c. Animal Control Shelter - Williams asked Council if they would like to direct the City Building Official to conduct an inspection of the Animal Control shelter to deter inintegthe building's structural, electrical and mechanical Williams added the report garnered from that inspection would be used at a future date for other purposes. Bookey asked if Council was prepared to close the facility. Williams stated he was suggesting that if the residents of the City of Kenai must adhere to building codes, then the City should have to as well. Because the buildingis olfnthe buildingpublics, n®eds building's safety should be investigaed to be condemned, Williams stated he believed it is the responsibility of the Council to consider it. Smalley suggested what should be investigated is the health, safety and welfare of the empramificatione ifloyees working nthe they do the Williams stated there may be inspection. Councilwoman Monfor asked what iifoundthere Iswere Councilserious wiliing to use ramifications and no funding s City money to build a new sideristatiniltoathesiegisled at3.veu1d like to ask Council to con g delegation if they could arrange a 50/50 grant the City would build a new facility. Monfor stated her doubts that the taxpayers would pay for a new facility Y if the use City money. Measles suggested if they do an uld be red inspection and there is a reporthi� inowriting,ri�awillthaveut the facility down. Once the report to be shut down. • KENAI CITY COUNCIL MEETING JANUARY 4, 1995 PAGE 16 Williams stated he believed it to be a critical situation. Monfor asked who estimated the cost for a new building to be $600,000. Williams stated Kluge estimated the cost from the plans. Monfor stated she did not disagree, but had a problem Pushing for a new animal control facility in Juneau. She didnOt have a problem with doing what Williams was su the City needs to build a new facility from its i own money. maybe Williams stated a PH member stated he did not think it worthwhile to spend $600,000 for a new facility. They received the same answer from Juneau. Williams added it is a regional facility, serving 15,000 - 200000 people. It has been available to handle animals brought by troopers from out of the city. There has to be some way to reach the legislature to say it is not a local facility. 4 1 Monfor suggested tracking activities at the shelter. Williams 17, 0 stated that information is already available. available for the next meeting for Council reviewreport could.be Councilman Bannock stated he was also concerned with the $600,000 Price of the proposed facility. Bannock asked if there was something that could be taken out of the design to bring the cost to $4000000. Bannock added he was not discounting the need for the facility, but it is a large amount of money for the proposed facility. Kornelis stated plans were ready. Kornelis offered to bring. the plans to the next meeting as well. Kornelis added the estimate of the coat was prepared by a professional estimator hired by Kluge. Swarner suggested someone from the private sector may be interested in building the facility. Williams referred to an information item which discussed liability of dog bites. Measles suggested Council review Administration's report and drawing before any written reports are done on the condition of the building. Williams directed Administration to prepare an operations report on the Animal Control Shelter activities for Council review and discussion at the next meeting. The plans should be available for review at the meeting also. C� • 0 KENAI CITY COUNCIL MEETING JANUARY 41 1995 PAGE 17 Williams asked if the bid -ready plans were put on hold. Kornelis stated he would check, d. Alaska Tourism & Marketing Council - Williams preferred to a draft letter he prepared nominating Marion Nelson to be placed on the Alaska Tourism & Marketing Council. Williams requested Council support. Bookey stated he would like the Board of Directors from the Visitors Center to review the letter and make recommendations to Council. Smalley agreed, stating he believes the Visitors Center should have a voice in it. This would not mean Council would not offer this person for nomination. Williams stated he would send the letter to the visitors Center in order for them to answer back by the next meeting. MOTION: Councilman Smalley MOVED to convene in an executive session of the Council of the City of Kenai, concerning matters the immediate knowledge of which would clearly have an adverse effect upon the finances of the City of Kenai. Smalley requested Attorney Graves, City Manager Manninen, Clerk Freas, Administrative Assistant Howard and Finance Director Brown be in session with Council. Councilman Bannock SHCONDRD the motion. There were no objections. 80 ORDBRZDD. EXECUTIVE 828810N: 8:37 p.al. BACK TO ORDER: 9128 p.lt. Councilman Measles reported the outcome of the executive session of the Kenai City Council. Measles stated Council instructed the Mayor and Administration to pursue an economic development opportunity to the community according to discussions in the executive session. Continuation of Mayors Report: d. Proposed Borough Overlay Ordinance - Williams reported he, City Manager Manninen and City Engineer La shot attended a meeting at the Borough in regard to the 600 ft. setback included in the proposed Borough overlay ordinance. Williams stated a lot of other items were discussed. There was a large crowd. He,. informed the Assembly the City's resolution was to be made a part of their ordinance if and when it is acted on. He also testified regarding the costs of litigation for the Borough, the need for • • KENAI CITY COUNCIL MEETING JANUARY 41 1995 PAGE 18 another agency to oversee the ordinance when there were already agencies for that purpose, etc. Most of his remarks were well received by the public, but not the Borough. I-2. City manager a. Proposed Borough Overlay Ordinance - Manninen stated he really didn't have anything more to say about the overlay district other than what was already in the packet. It is proceeding. Manninen added obviously rights are an issue, but there are people who want to make it a "politics of fish" issue, but that is fishy politics. b. Ambulance Grant - Manninen again requested authorization or action of Council on a proposal for an ambulance grant. He requested signing authority for either he or the Mayor to sign the grant authorizing paying to 33-1/3% or $42,000 on a potential $125,000 unit. This would have to be done some time in the next month. MOTION: Councilman Smalley MOVED such a letter of intent the motion. There were I-3. Attorney No report. to authorize City Administration to sign on a grant. Councilman Measles SECONDED no objections. 00 ORDERED, 1-4. City Clerk - Clerk Freas read into the record the findings of a telephone poll taken on December 28, 1994. The Public Works Department requested Council approval for a purchase order to Randy's Glass for $1,204.20 to repair the operator, rollers, and hinges on the west warm storage door. The door was open at the time of the poll and if closed could not be re -opened. The warm storage building holds the sand for city streets and equipment. The telephone poll was authorized signed by Finance Director Charles Clerk Freas. The vote of the poll by City Manager Manninen, A. Brown and attested by City was as follows: . KENAI CITY COUNCIL MEET JANUARY 4, 1995 MEETING PAGE 19 Williams: Yes Smalley: YeB Measles: Yes Hooke • Monfor: Yes Swarner: No Bannock: Yes MOTION PASSED. The poll was taken by Kathy Woodford. 1-3, Finance Director Brown referred to his report in the packet requesting consideration to raise the limit on purchase order Council Council approval from $1,000 to $On Purchase mounts need Bookey stated he thought it was time to do it. Soo Bookey has felt the Council micro -manages with the $1 00 added he Measles suggested Brown bring an ordinance to t0 hen next M Bookey suggested the limit be changed to $2 50 emeeting. agreed. 0 and Measles I'6• Public )forks Director No report. Councilman Smalley requested the berms be moved b streets and intersections while the weather Was wack along the would be easier to move at this time. Kher as warstam er. The snow are working on pushing the snow back and are also t eidlthe crews remove ice packs. Smalley reported the berm was particularly to at the intersection of Rogers Road and the Spur Highway, bad school side. A ghway, the high I'7• Airport Manager No report. f ELAL AsN2202 u J-1• Citizens Bob Peters - Peters stated he is a resident of old Kenai. Since he was not familiar with the rules thatTown` council meetings, he noticed on the, a govern the with an asterisk are included in the consenthate allagenda items marked is taken on the items individual) t ted and no action Y peters stated he had a • KENAI CITY COUNCIL MEBTING JANUARY 4, 1995 PAGE 20 • rAl comment on the minutes of the last council meeting (December 21, 1994) and he did not know he should have addressed his concern during the consent agenda approval. Peters referred to Page 19, Section 1-2, City Manager Comments, Paragraph 3 addressing bluff erosion. Peters stated the minutes made it sound as though he and the city manager and Bill Nelson met at one time, together. Peters stated he was not at a meeting with Manninen and Nelson together. He met with them separately. Peters stated the minutes said that Manninen reported Nelson told him (Manninen) the rough sheeting "may or may not work." Peters then spoke with Nelson again and Nelson stated to Peters that he (Nelson) said to Manninen the rough sheet piling would work. Peters added he wanted to make it clear to Council because there is a big difference in spending $500,000 for something that might not work and $500,000 that will work. Nelson told him (Peters) it would work. Peters was not sure where the information came from or whether it was important to Council, but it was important to him, as a citizen, that Council gets the correct information. Williams stated the minutes would be corrected with regard to his participation in the meeting. Clerk Freas suggested she check the tape to determine whether the minutes reflected what was said in the meeting. if the minutes reflect what was reported by the City Manager, they should stand. The minutes for this meeting would refer to Peters' comments. Peters stated he understood and wanted Council to know and if they are interested in doing the $500,000 project, maybe other people could be consulted other than Nelson. City Manager Manninen stated, for the record, that he did not have a joint meeting with Nelson and Peters. What he meant was he talked with them individually. Nelson did say to him (Manninen) that 100 ft. or so would work, but what that does to the other 4,000-5,000 feet, Manninen wasn't sure and Nelson wasn't either. It was a matter of interpretation of what would 100 feet and 500 feet, how much it would cost, etc. The whole determination, regardless whether it would work or that section amount, the street is there, is the City willing to pay $500,000 or $550,000 for a section. • KENAI CITY COUNCIL MEETING JANUARY 4, 1995 PAGE 21 Manninen added that Peters met with Nelson and Nelson stated it would work. Manninen went on to say he talked with both Peters and Nelson. Manninen stated that was Peters' story and he (Peters) was sticking to it'. Manninen added he spoke with both Peters and Nelson and that was his (Manninen's) story and he was sticking to it. Peters thanked Manninen for his story. Peters added they have to start somewhere and if they are going to do 500 ft. and see if it works, that 500 ft. is the only part that the citizens can go on and enjoy the Inlet. It's the only place there is a road. It's. the City's road and it has a sewer and water system and it might have a new city building if a deal is worked with the Church for that property to become the City's property. J-2. Council v Hookeys a. Bookey reported he had received two complaints about the snowblowing in subdivisions. Barry Campbell (corner of Fourth and Birch) called him and stated the City broke a fence. and tree and rocks were thrown by the machine into his yard. Bookey stated he did not think the snow needed to be put into private property. Bookey added he went to the house and looked at it. It was inside his fence and the City did make a pretty good mess. b. Bookey asked Manninen when would they receive. their preventative maintenance manuals for city buildings which has been discussed for the last ten months. Manninen reported they had some of the manuals, but not all of them. Kornelis asked if Bookey would like a copy. Bookey stated he did not want a copy, but wanted them implemented. Kornelis stated pretty much all of them were done. Kornelis added the big problem they have is there is no one to implement them. There is so much work involved in them. Manninen stated he believed they will bring the proposal to Council during the next budget session. Council can then decide if.they want to implement it. Bookey stated that was what he had wanted from the beginning; to have the manuals to be ready at budget time. Kornelis stated he believes they are ready and have, been for a couple months. Manninen added if there is a particular question, the manuals are available in the office. reported ewarners a. Swarner it was brought . p r ught to her attention there may be a wire across the entrance to the tent • KENAI CITY JANUARY 4, PAGE 22 COUNCIL MEETING 1995 camping area. Swarner asked if it was still there. Swarner stated her concern that the wire could be hazardous to people riding snowmachines in that area. . b. Swarner reported one of her neighbors told her they appreciated the City's efforts to scrape ice from the roadway, etc. c. Swarner referred to the comment she made in regard to the telephone poll (her comment was added to the poll report). Swarner asked how long the door was not working properly before it was repaired. Kornelis stated information he received, the problem was brought to Administration's attention on December 23. Manninen added it was the Friday before the poll was taken. It was a sticking problem. Kornelis reported the door had been in operation since 1981. Their records showed adjustments had been made to the door on 8/17/93 and in 1990 and 1991. He has discussed the doors with the maintenance person and they felt it was better to use the. door as long as possible. When it broke completely, then repair it. Swarner stated she would like preventative maintenance and not wait until the door breaks. Discussion continued. Kornelis asked if Council wanted to replace all the doors. Kornelis added that would be expensive. Measles suggested they wait until they break. Monfort a. Monfor thanked Mayor Williams and the staff in regard to the projects discussed in the executive session. b. Monfor stated her sympathies to Chief Burnett and his family on their recent loss. Measless a. Measles stated he was completely convinced the actions of the Council were the right actions in regard to the proposed overlay ordinance. Even with the newspaper articles. He has not found anyone in the City of Kenai that disagrees with the Council's actions. Measles added he is 100% convinced Council did the right thing. b. Measles also reported he spent some time in Anchorage over the holidays and was not impressed with the snow removal abilities of the Municipality of Anchorage. They plow driveways 0$ • is KENAI CITY JANUARY 4, PAGE 23 COUNCIL MEETING 1995 shut, plow around cars on the street and leave them. Some streets are diminished to one -lane traffic. Hammocks No report. onalloys Smalley stated he done in his neighborhood as well pushing back berms, etc@ appreciated the road work being as others, i.e. scraping ice, Smalley also added his sympathies to the Dave Burnett family. Smalley stated he agreed with Councilman Measles comments and also believes the City took the right step -- a step of responsibility. Williauss Williams stated he agreed with the council's comments in regard to the overlay district. He has several people talk with him who stated their agreement that the City does not need the overlay district, etc. He has not had anyone come to him and say they disagree with the Council's actions. Williams went on to say the City Could will never back up from the development programs created in the river area and will continue to develop that area in a responsible manner. Williams also added the whole Administration, Council and employees extend their deepest sympathies to the Burnett family on their loss. If there is anything they can do to ease the situation and help them carry on, let's not hesitate to do it. The meeting adjourned at approximately 9:55 p.m. Minut transcz i a Carol L. Fre s, and submitted by: APPROVC-D BY COUNCIL DATE