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HomeMy WebLinkAbout1995-04-26 Council Minutes - Budget Work Sessionr116 �J • KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 26, 1995 7800 P.M. SENIOR CITIZEN CENTER The work session was called to order at approximately 7:00 p.m. Williams, Smalley, Bannock, Swarner, Bookey, Measles. @TANT MUSEUM: Freas, Graves, Brown, Kornelis, McGillivray, Porter, DeForest, Burnett, Morris, Manninen, and Ernst. Kathy Schwartz, John Rovin, Tom of the Kenai Fine Arts Council; (exercise programs at Kenai Rec and Ron Rainey (Kenai Visitors _7,1 _1) _ Wagoner and other representatives Cherie Woods and Claudia Furlong Center); Ethel Clausen; Kim Booth Center) . The discussion held at the April 12 work session regarding the roof problems with the Kenai Fine Arts Council (KFAC) continued with representatives from the Kenai Fine Arts making a presentation. The KFAC requested the City either replace the roof completely or make a quick fix of the roof problems. The presentation included the listing of the many activities held in the building, i.e. classes, lectures, exhibits, etc. The building is included on the historic walking tour of Old Towne. The KFAC distributed to council a copy of a three-year plan which council requested at the 4/19/95 work session. John Rovin reviewed the plan and discussed the different bids received for the different ways the building could be repaired. It was explained the damage to the inside of the building was along two walls only. The storage area, back room, office and major gallery area are not affected. Rovin reviewed the bids received for the different repairs that could be made: 1. Replacing the entire roof -- Hansoms Roofing -- $24,907.00 2. Addition of trusses and metal roof - Raven Construction -- $371566.00. 3. Replacement of water -damaged urethan and addition of flashing where needed -- $134,885.00. KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 26, 1995 PAGE 2 Each method of repair was discussed. Williams stated Council needs to decide what direction they want to take with the building. Tom Wagoner stated, in his opinion, the best method for the longevity of the building would be to add a metal roof. The price could go lower when the project would go to bid. Wagoner stated his opinion of the second best method would be to do the "quick fix" and repair only that area which is damaged. He did not believe the roof needed to be completely torn off. Another representative of the KFAC stated she believed it would be best to add the trusses and metal roof. The building had increased traffic last summer and she believes it will be used more this summer. The KFAC involves visitors to the community through the classes given, etc. They will be offering courses to children and adults which will be coordinated with the shows that will be presented at the Visitors Center throughout the summer. r She added she believed it would be advantageous to the City to complete the visual connection between the city buildings in that area, i.e. metal roofs on the Visitors Center, etc. Rovin added they have not repainted the walls which have been discolored from the leaks. They plan to refinish the walls and replace damaged tiles after the roof repair work is completed. Wagoner referred to the information forwarded by the Building Official as to the deterioration of the concrete block foundation. Wagoner stated he also inspected the block and felt the areas where some of the mortar has fallen out can be epoxied. There are structural cracks, but he also did not think they would be a problem. Also, he disagreed with the statement that there - was only 100 amp service to the building. He believes the building is up to code, but this should be checked out. Williams restated that Council will have to decide what to do. They recognize repairs need to be made, but they also recognize they need to find funding to develop the new water well, etc. it may be better to do a quick fix at this time and then replace the roof in the future. The discussion continued. Councilman Smalley requested an appraisal of the building. He is aware it is a well -used building, but felt that an appraisal could help them in their decision. Councilman Bookey commented the lease to the KFAC will be up for renewal in June 1995. Council will then need to decide whether to renew the lease. Bookey added, he agreed with Smalley (regarding the appraisal). A. KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 26, 1995 PAGE 3 Also, he believes the work will entail more than a outthei k fix." He also supports the organization, fbut allocare of the premises. se states the lessee is responsible or Williams disagreed. He does not believe the caethe building includes the whole physical structure of the building. Smalley clarified his request saying he Wasnot lookinge did not at the replacement figure, just the value of the building. want to include, in the appraisal, the historical aspect either, but be aware of it. to help with the costs Williams asked if the KCt has any have made in the of repair. They referred past at their expense and added they have been ablertoiso those through fund-raising incttoi�ontinueThis with the other maintenance. nd them. They are will g They suggested they may be in a better position to request funds • if they owned the building. Swarner stated she would rather replace the roof fbthan a quicworth fix, however they ffrstneed ofind out if the 800key stated he agreed is the coat of repair. Measles agreed. with Smalley and suggested the city engineer inspect the what they building. The cost of repair could the athe think at this time. He would be interested realisticijustification st of repair into the building if they had a and cost estimates first. Discussion continued. Suggestions were made to have the Borough assessor make an appraisal of the building and the cityengineer inspect the building as to its rie Juneu7all995ecouncil packet. t the information be available for t Final amendments to the budget can be made at that meeting. COUNCIL REQUESTED THE CITY ENGINEER MARE A STRUTg�LRO GH SPECT ON ON THE BUILDING. ADMINISTRATION Is TO REQU _ APPRAISER TO HUB AN APPRAISAL OF THE BUILDING, F_ ND NGS QHOULID BE INCLUDED IN THE JUNE 7, 1995 COUNCIL PACK TEN MINUTE BREAK TAKEN. �$ I BICENT NNIAL 'y7'A}TORS CENTER Kim Booth, Executive Director of the Visitors Center madena short presentation and distributed n information regarding • RBNAI CITY COUNCIL BUDGET WORK SESSION APRIL 261 1995 PAGE 4 • 0 statistics of the visitor industryand its o00 from theects Cityto $5n000 to Booth requested an additional $25, $8,000 will be used for research cand8 othladded forent dthe each dollat remainder for a new brochure, i t a roximately $3,50 is returned through invested in the ndus ry, pp increasing employment in the private sector and creating visibility* Williams referred to hotel/motel bed tax nibutions toand theasked council if they wanted to expand their cotr visitors Center. Smalley reminded council the idea behind the bed tax was to provide support of the Center. Smalley added, the support appears to be working. Ron Rainey explained a portion of the $25,000 would be to develop photos and verbiage for a new brochure. Remaining and sellingKenai amounts d be used to include the Center on the to prospective visitors. He added be believes a new brochure will be a good investment. Swarner reminded council they increased theisa�aedbrochet ure35�Booth to develop a new brochure. Can y answered they possibly could use the some of the same photos and would be targeting different verbiage, however the two brochures groups. Bookey and Measles agreed. Bookey stated there are two different kinds of visitors d.CeTherCity is looking for economic development and the looking for tourism industry. Bookey added he believed the council should continue wit h test deadditionale$25,o00unts ($37,000) and approve the qu Williams referred to the bed tpci.talerjeco Brown explained one of the moteisow®salotFinance would be between $950000 and $100000. Bookey stated this tourist season t250o0 willehelpand next the ItVCC year's even heavier. The additional$ maintain their momentum in order to continue their success. COMCIL DSTERMINSD TO ADD $25s,000 TO THE VISITOR CENTER SWORT• KENAI CITY COUNCIL 0 BUDGET WORK SESSION APRIL 261 1995 PAGE 5 Parks & Recreation Director McGayintroduced FurlongClaudia Woods Furlong and Cherie Woods. McGillivray added would like to present some ideas u for ieaintoing theand WellnessaPro�aat of revenue and at the same time would for the city employees. Furlong and Woods presented their request for additional equipment and upgrade of equipment. They also suggested one of the racquetball courts could be used for housing some of the equipment for a personal training area. Furlong and Woods added that doctors have prescribed certain exercises for elderly and others and with the equipment, they would better be able to help in those areas. The addition of an in-house certified trainer was discussed as well. Furlong and Woods distributed cost and income projections for different suggested programs. Circuit training classes had been offered, however without a certified instructor they no longer are offered. They would like to have instructor at different have different programs available during theday hours. Williams asked if this would put the city in a bad position in regard to liability if they go into business offering programs in conjunction with doctors orders. Woods answered that doctors use their judgement. At this time there is no place in the private sector for persons to walk. People are now using the Center because of doctors' orders. McGillivray added the Rec Center has not been involved in offering that type of service because they do not have a certified instructor. Smalley asked Attorney Graves if having a staff member offering prescription -type classes put thecity closer liability offering the versusa contract person. Graves answered theperson service is a city employee, the city would be more liable. Swarner asked if Woods was teaching no, however she uses the facility a clients. She further explained she exercise classes through the Center taking the money, lack of equipment, classes now. Woods answered s a personal trainer with did not want to offer because of having to handle etc. • KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 26, 1995 PADS 6 Discussion continued regarding the equipment available at the. Center. McGillivray stated the Universal equipment can be traded in for new. Some of the equipment cannot be used for different. age groups, etc. That piece of equipment may be outlived for the present use. The free weights are always used. He.expects to be looking for different types of equipment that can be added, Bookey stated he is not comfortable with becoming a therapeutic center. Council needs to decide if they want to spend the money. McGillivray stated he would like to have someone on staff who is certified. Furlong stated the Rec Center equipment needs to be more "user friendly." The system needs to be expanded. Smalley remarked he would hate to see the racquet ball court being used for a personal training area. McGillivray explained the courts are very popular part of the year. The existing weight room really is not large enough. He thinks they could move the cardiovascular equipment into one of the courts. Williams stated if a program change is planned, council needs the specifics of the plan, costs involved, etc. and placed in the June 7 packet. Council may decide to amend the budget at that meeting after reviewing the information. Measles requested the information be reviewed by the Parks & Recreation Commission for recommendation. ACTION TAKEN$ SPECIFICS OF A PROPOSED PLAN, COSTS INVOLVRD, RTC. SHOULD BE PLACED IN THE JUNE 7 MEETING PACKET. INFORMATION BHOULD FIRST BE FORMWED TO THE PARRS i RECREATION COMMISSION FOR REVIEW AND RECOMMENDATION. Williams reported he received a fax from Ashley Reed late in the afternoon. An amendment was made to HR315 in regarding to the Challenger Center (Salo and Navarre have been promoting). The bill includes financing for the launch, tracking and Challenger facilities. The amendment requests a feasibility study be produced targeting the technical and financial feasibility of placing these facilities in Alaska. The amendment also directs wherever it is decided a Challenger Center could be placed in KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 261 1995 PAGE 7 Alaska, will have to pay a portion of the costs. The amendment has been adopted by the Finance Committee and would be discussed on the floor during the weekend. If it is found to be feasible to place a Challenger Center in Alaska, an RFP will be out requesting proposals from all areas in Alaska who may be interested in placing the Center in their community. Williams suggested the Challenger Center could be placed in the Old Carr's Mall, along with the EDD innovation center, etc., if the EDD is successful in acquiring funding to purchase the building. Manninen reported he spoke with Mike Navarre's office in the afternoon. It was reported to him that Kenai was taken out of the bill at the insistence of Anchorage and other communities.. The feasibility study is still included, however. Manninen added there is no $1 million or Kenai in the bill now. Williams stated he believed the Alaska Aerospace office will be working on the acquisition of funding. He received his information at 4:35 p.m. from Reed. If things didn't change, the information he received is correct. 'Williams added Reed stated not to worry about the well development funding. There is still time to get that funding. Williams added he believed he would be traveling to Juneau toward the middle of the month. McGillivray explained the increases in his professional services and miscellaneous were for blood screening and newsletter costs in regard to the Wellness Program. other costs will be for additional teen dances. Also, he has budgeted for a commercial grade treadmill. Also, the ping pong table needs to be replaced, and a new telephone system is needed. The system now installed is antiquated and they can no longer get replacement parts. lie. has also requested the purchase of a video camera to be used for, different activities of the Recreation Department, Beautification., etc. 0 • KENAI CITY COUNCIL BUDGET WORK SSS&ION APRIL 26, 1995 PAGE 8 Councilman Smalley asked if he considered replacement of the Universal, machine discussed earlier. McGillivray.answered he planned to include it next year. The pulleys and cables are. okay. The.machine gets heavy use. Williams noted there was less leave listed.in Recreation. Brown explained leave is lower on all the budgets. In the past he always budgeted for the amount of leave earned, minus two weeks. He reviewed the last four years and found he could budget the amount of leave earned minus three weeks. The budgets.can be reduced because the leave is not being used. NO ClaNGE8 TO THE RECREATION BUDONT. �ARKB B92%82 t McGillivray explained the big difference in the budget was in machinery and equipment. The amount is less this year. Also, the Repair & Maintenance Supplies budget is lower because they have repaired banners and Christmas tree lights. One area that may be under, because of the amount of dipnetting now expected, is for the rental of port -a -potties and dumpsters for the parks and beach. COUNCIL AGREED TO ADD AN ADDITIONAL Ut000 TO THE BARKS BUDGET FOR RENTAL8. - McGillivray reported there are some reductions, however Operating Supplies stays the same. There .is.more grass to cut, however, less cost for flowers. They are purchasing more fertilizer and lime. McGillivray added he is requesting.the purchase of a new riding lawn mower. one needs to be replaced. The one he is planning to purchase has a 20 horsepower motor. Swarner asked if more funds will be needed to purchase more banners. McGillivray answered no as they have,had banners repaired and they look really good. McGillivray stated they may need more_for planters because of the donation of bulbs from Lynden Transport. They have also discussed the placement of a small greenhouse by the shop. He. has received some different costs, however he did not place the greenhouse. in.the.budget. KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 26, 1995 PAGE 9 Councilwoman Swarner requested the addition of a greenhouse or lean-to to the Beautification budget. One cost estimate was'' $10,000. McGillivray stated he believed,a greenhouse could be placed by the cold storage building. There already is a gravel base there. Bob Frates had discussed the possibility.of the greenhouse being built through the shop class at KCHS. COUNCIL REQUESTED BPBCIFIC INFORMATION, I.F. BISE, COST, ETC., FOR PLACEMENT OF A GREENHOUSE: THE INF0RXhTION SHOULD BE INCLUDED IN THE JUNE 7 MEETING PACKET. To be reviewed later. LOATING FCILITY_FgDt • Kornelis reported the operating supplies increase if gas sales and revenues go up. Also, the bid opening for the dock spaces was held. They will receive $25,000 for the spaces. • NO CHANGzS* Airport Manager Ernst reported he plans to replace all the toilets and urinals with automatic flushers. He would also like to include $6,500 for..upgrading of.the overflow parking area has discussed during council meeting of April 19. The work discussed would be a temporary measure until there is a paving job going on in the city at which time the area could be paved. He will also be putting,in a new lock system. When he composed. his budget, he thought $2,500 would cover the work required. He has since found his assistant will be able to do that work and requested the $21500.be placed in operating supplies (for purchase of the locks, etc.) COUNCIL AGREED TO ADD $6,500 TO THE AIRP0RT TERMINAL FUND FOR UPGRADE OF THE 0VER$'LOV PARKING AR.3m, MOVING THR $Z r 500 TO OPERATING SUPPLI$S CAN.$8 DONS BETWEEN BROWN AND SRNBT. 4 • KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 26, 1995 PAGE 10 senior Center Director Porter explained she requested one -quarter of her director's salary be taken.from the Congregate Housing budget as she estimated that is the amount .of time, she uses to monitor the facility. Porter added she did.not anticipate problems with maintenance. and repair as they had last year. They. have not had to take money from the contingency fund at all this year. NO CSANOM "T_XR MU Williams noted the budget is increased in machinery and equipment. Those requested items will be discussed later. NO CNANGE8 INACKINERY i EQUIPMENT TO HE DYSCU88ED.LXTBRj. 8Ea Requests for machinery and equipment will be discussed later. NO CSAN4E8 (NACRINERY AND EQx1IPM W REQVX8T8 TO BE DIOCUBBED LATER) . Kornelis reported.the.operators.suggested a.study be done by the Kenai Community college -in regard to power costs for operation of the facility. There would be no cost unless a savings could be identified over a two-year period. Measles suggested before a study is done, other communities with a similar facility (similar volumes of treatment) should be called and compare the electrical costs. NO C811WG88 M71DE. • TEN IIiN0T14 8kE7►1C T11E81►. 0 KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 26, 1995 PAGE it Williams referred to a State bid request distributed in regard to the Spur Highway project. Ernst reported the largest changes in the budget were transfers out (to cover Fire Department proposal) and insurance costs. He is requesting the placement of a three -sided carport in which to park his emergency vehicle, tractor and assistant's vehicle. Ernst explained, they will better be able to attend to emergencies if their vehicles are free from snow, etc. The carport would be made of post and beam which would require no foundation. Doors could be added to the front in the future. The carport would be a 20 sq. ft. x 40 sq. ft. Ernst added, more money was included to cover costs for more gates. Brown explained how the amounts transferred out were determined. Brown stated he analyzed the costs to operate a satellite facility and came up with $250,000. Brown added the transfer was not based on the addition of three personnel. However, if council wishes to use the money for additional personnel they could. The transfer is to the General Fund and showing as revenue. Ernst added the transfer also reflects the Department gives to the airport. Burnett proposal was compiled, the funding was for was going to be his explanation of how the funded. NO CHANGER. service the Fire added when their added personnel. That proposal could be Ernst reviewed the budget with council. Ernst noted $3,000 has been included for a new computer for Administrative Assistant Kim Howard. This purchase is in line with council's study and discussion during last year's budget work sessions. The entire budget is less than last year's budget. Brown explained the transfer out (accounting and legal) were combined with all of City Hall. This is because the department is so small. . KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 26f 1995 PAGE 12 Ernst explained the $15,000 for roof repairs includes the Flight Service Station. Ernst was asked if.repair of the FSS building would use all the $15,000. Ernst stated the Building Official review the requests of the FAA and felt that their requests are over and above.what the building was originally designed. COUNCIL REQUESTED SPECIFIC INFORMATION in REGARD TO TES FAA REQUESTS TO BE PRESENTED FOR TES NEXT WORK 0208101, 'THERE MERE NO CHARGES TO THIS PROPOSED BUDGXT. NO CHANG$B. NO CHANGBB. Porter explained the funds are based on whatis received in grants. Like years past, this is a preliminary budget. She expects the State funding to be the same. She doesn't know what will be received from the Borough or United Way. She will bring requested amendments for this budget to the July 1 council meeting. NO CHANGES. Same. NO CHANGIEB., Same. NO.CHANGEB., Same, NO CNANGEB. Same. NO CHANGES., 0 KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 26, 1995 PAGE 13 Same, No CKWORS. NO CSANO$8. The Deist Services were reviewed and discussed briefly. were no changes. No CR3WQz80 Review egUipment. Fire Department proposal for additional personnel. Flight Service Station requests. Fine Arts Center Recreation Center Animal Control Shelter There The next work session was set for May 10, 1995 at 7:OO p.m. at the Senior Center. A video machine will be needed. The work session ended at approximately 945 p.m. Notes transcribed and submitted by: APPROVED SY COUNCIL