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HomeMy WebLinkAbout1995-05-10 Council Minutes - Budget Work Sessiony KEMI CITY COUNCIL BUDGET WORD 8X8SX0M NRY 100 1995 KEMAI SENIOR CENTER 7100 E.M. The work session began at approximately 7:10 p.m. PEReg B ,.Rules Councilmembers present were: Williams, Bookey, Smalley, Measles, and Bannock. Staff present were: Freas, Graves, Brown, DeForest, Ernst, Kornelis, McGillivray, Morris, Porter, J. Elson, S. Walden, B. Springer, Burnett, S. Binkley, Manninen. Others present: E. Clausen. XT=__U R EN OF BVENI =_ State Legislature - Williams reviewed handout information in regard to the proposed capital budget, noting that the information was forwarded -on May 8. At that time, the funding . was included in the capital budget for two Cit projects: Mission Street improvements and water development. Williams added the session should end in the near future. Burn Building/Fire Training Facility - Williams reviewed a memorandum received from Dennis Steffy regarding funding for the interior prop for the burn building. Williams reported he spoke with the Board of Regents and told them the City of Kenai was extremely embarrassed by the University's handling of the funding for the fire training facility. He reminded them the City prepared two pieces of legislation to make funding available and the University failed to go forward with them. Williams suggested the City needs to send a delegation to Fairbanks and discuss the matter with the University President and the Board of Regente. Hail Appeal - Clerk Freas reported she received a letter of withdrawal of the appeal from Hall's attorney, Dale Dolifka. Letters reporting this information and canceling the Board of Adjustment Hearing scheduled for May 13, 1995 at 9:00 a.m. were mailed to the property owners within 300 feet affected by the matter. ITEM .4:_ IUDGE Dt8Ct188IOH8 KENAI CITY COUNCIL i BUDGET WORK SESSION MAY 101 1995 PAGE 2 a. gydraulio Platform - McGillivray referred to work a portable elevating work and information handed i nd Kornelisfeel would be very s platform which he a to the City. Memorandums from Bob Springer an advantageouswere also distributed to Council which discussed the Rachel Clark re the equipment could be used and the safetythe 0 nity f this areas where McGillivray added they ha piece of equipment. to have a demonstration of the Genie Unit. city- believes weighs equipment can be utilized all over the arson. Cost of this unit 600 lb and can be maneuvered by one p quote would be goo McGillivray stated the was quoted as $6,300. for 120 days, which would carry into the new fiscal year. support the purchase of the equipment if Bannock stated he would sin er and Clark's memorandums was the information included in Spring McGillivray stated the accurate (regarding safety and use). ould be housed at the Rec Center. Measles arse if.the answered platform w City buildings. K platform would be used in only Y yes, and also would be used at the Kenai Visitors Center. COUNCIL DIR ECTED TO PLACE $60300 IN THE BUILDINGS BUDGET FOR THE PURCHASE OF A 110 ELECTRIC MODEL EYDRAULIC PLATFORM' toss Centers a. Janitorial Expenses - Williams referred to the included in the packet requesting an additional $1,500 memorandum i janitorial coats. be added to the Visitors Centerbudget for j There were no objections to therequest. COUNCIL DIRECTED 00500 BE ADDED TO THE VISITOR CENTER BUDGET FOR ADDITIONAL JANITORIAL COSTS. ., i98i Ford Piok-Up City Engiaoor'e a. Replacement of AD-6� -y Council questioned whether theror s a answered there ed for pick-up). K purchase of a four-wheel drive vehicle. getting in and are times need has arisen for pullintogbeimada 'ec. out of areas where inspections h ave ted this would be a pool vehicle for Administration williams no equipment and felt consideration of the overaadded, the major pro jects are •should be made. Bookey agreed and • iCENAI CITY COUNCIL BUDGET yipRl( SESSION MAY 10, 1995 PAGE 3 • • comp leted leted and no new ones are on the horizon. Tht vehicle ere are ecold nough anothervehicles available that if needed, another fleet used. COUNCIL AGREED TO REPLACE THE AD-4 VEHICLE WITH T000WHK$L DRIVE COUN PICK-UP (PLAIN-JUN) AT AN APPROUIIiIl1►TE COOT OF 20• b. Shop Truck Replacement - Couruck which was included in l reviewed the justification for renoted the truck nt of ewas in fairly good shape, the packet. It was would ho wever the equipment was worn out. Kornelis lling eed quipments like to replace this vehiclewith aetc4 for present shop truck getting in and out of soft g their crews. could be transferred to Parks & Rec for use by Williams suggested the truck be given t the the of/sewer vehicle Department. Kornelis stated it is water/sewer needs They had discussehte 1992rchase of a new t truck they now truck for water/sewer use (replacing parka have) and transfer the 1992 truck to Parks se & Rec s WG11- & Rec did not ask fthtwo ossibility oftransferringof these ay and Kornelis discussed p trucks to them. Williams asked if the STP truck (page 7 of5�?t Kornelis replaced by the shop truck (page 2 of Attachment stated no, the shop truck is used for towing and plowing out intersections and driveways* Kornelis clarified, he was proposing the transfer o Ott harkso& truck (page 2) and the water/sewekheplost two trunks to the Recreation. McGillivray added, because auction last year, he was hoping to have two sforrtheir he two trucks Kornelis referred to would be adequate needs. Wi lliams asked if Kornelis wanted a netv truck for the shop with the extras. Kornelis answered yes, however the extras are. his incl uded in the budgeted price., Williams asked iKornelishop truck would then be transfeerredto i�a$2s & Rae - answered yes. The budgets p COUNCIL AGREED TO INCLUDE $29.000 IN THE BUDGET SOR THE PURCME OS A NEW BHOP TRUCK. NCIL KEBUUIDGET WORK SESSION B NAY 10, 1995 PAGE 4 • Oil Furnace ' Council reviewed the Justification ce past purchase of a waste to included in the packet for the P be used at the shop. There were no objections to the purchase. COUNCIL AGREED SD TO INCLUDE $4,500 IN THE BUDGET FOR T318 PURCM BS OF A MOTS OIL VMWACS. i d. Unimog Tractor - included in the packet for The Unimog tractor would b new blower be purchased. The Unintog should and see how often it is needinged ar pair,uPe etc. often the new bet ridiof the imog. The if they shouldg be used for sweeping* Bookey suggested kept for one year Keep track of how Decide next year i o can still Council reviewed the gnowgblowern the purchase of a e kept as back-up equipment. be . WAS SEP TRS UNIMOG AB BACK-UP EQUIPMENT FOR ONE . COUNCIL AGREED TO 1 MORE YEAR• Response Trailer - Korneis stated t he e. Emergencywould budgeted cost is $22,000• situa clarified the trailer ions. Kornelis stated yes. The only be used for emergency The street foreman, Fire trailer would be kept locked. Anything Department, and Police Department have Would be inventoried taken out of the trailer during oil and replaced, etc. Kornelis added he believed the trailer would be well worth the cost if there would be an eart Qu • ident, etc. spill, airplane acc were going to be Burnett stated he would be concerned usCc emicals# etc. The crews are not moving into handling hazard on a large trained for that and the City waded he Wouldn't feel comfortable liability. Bookey agreed and a that he street crews, etc. would respond tOthere t pflag areasf e Of if t Kornelis stated they would be emergency. etc - help with traffic control and lights, barricading, p that Bookey st ated he would prefer the trailer be usedoforto keep type of use. It is the Fire and Police Departments order on the highway, etc. COUNCIL AGREED TO PLACING $22,000 IN THE MOST FOR TRS 0 DEVELOPMENT OF AN MMOSUCY RSBPONON TRAILER- • U KENAI CITY COUNCIL BUDGET WORK SESSION NAY 10, 1995 PAGE 5 f . Loader-Kounted On" BIOW*r - �Beecau a Couin ncil afireed reed to keep the Unimog asloaderumountedequipment* s»ow blo er. the purchase of COUNCIL AGREED TO PLACING $135,000 IN THE BUDGET FOR THE PURCHASE OF A LoaDgR.mounev SNOW BLOWER. g. 3/4 Tops Fovir-Wheel Drineforothe replacement Bof the ST2 Council reviWasdthe includedtinitheipacket. truck which Kornelis reported the present truck would be put ttup foreluction* it is beyond repair. Asked if they could use a truck instead, Kornelis answered no. They use the truck for pulling, etc. COUNCIL APPROVED THE COST FOR A 3/4 TONS FOUR-WHEEL DRIVE PICK-UP TO REPLACE ST2. h. Forlre for 966C - Council revithe aostibudgeted for the purchase of the forks. Kornelis stated $13,000. They would used with the new oner. the gradersuld be (wings), used for loadinwould beand lablento equipment too. etc. The shop Bookey stated the forks now thenew forkswouldbealuxury. debeen utilized for years and added he believed Discussion followed. COUNCIL AGREED TO DISCUSS THE BUDGETING FFOORIMUNE ;URCHASE OF THE FORKS FOR THE 966C DURING THEIR NESTIN43 OF i. Drott Roe - Council reviewed the justification for the purchase of the Drott hoe. Council reviewed a video which indicated the problems with the hoe. Kornelis lso added h t will does nottake approximately $28,0o0 to repair the hoe* have roll-over protection which new sealsones n ed replacingcbrakes etcare A shop, it has hydraulic problems , new hoe would cost $175,000. Bookey stated he has not comfortable to spend that much for a piece of equipment which is not heavily used. .Bookey suggested . not buying a new hoe. Use the present one for small jobs around the city. When there is a major job requiring this type of equipment, contract it out. • KENAI CITY COUNCIL BUDGET WORK SESSION MAY 101 1995 PAGE 6 Kornelis stated it would be expensive to rent a hoe and a contractor may not always be available. Bookey stated one could be rented from Craig Taylor. Smalley asked if Kornelis had priced a "new -used" hoe. Kornelis stated no, but guessed one would cost around $100,000. Williams suggested the Drott hoe be used for now for small jobs. If a big problem arises, contract the work out instead of buying a new hoe. Kornelis should price out some used ones to look at in the next budget. Bannock stated he would like to look at a used one if it can be purchased for $100,000. The Drott was a used one and lasted for 23 years. Bookey pointed out the hoe would be of limited use on the east side of town due to the water table. Also, trench boxes would have to be purchased, etc. • COUNCIL DECIDED M TO PURCHASE A NEW HOE. MAKE DO WITH THE DROTT ROS AND CONTRACT OUT FOR ANY LARGE JOBS TEAT ARISE. J. Water/Bever Pick -Up Replacement - Council reviewed the justification for the replacement of the water/sewer truck which was included in the packet. Remarks included in the justification were that the truck "fails to meet their needs." Williams asked why the truck was purchased two years ago. Bookey added he didn't understand this either. He believes the truck should be used a couple more years. A new 4x4 was purchase last year. There are only three people in the water/sewer department. Kornelis explained they asked for a new truck because Parks & Rec needs this one. They have found instances where they needed a 4x4. A short discussion followed. Bannock felt they could purchase a 4x4 and give the 1992 truck to Parks & Rec or pay $10,000 for a used truck for Parks & Rec. Williams stated there will not be new trucks, etc. purchased next year. COUNCIL AGREED TO TEE BUDGETED PURCHASE OF A 484 TRUCK TO REPLACZ THE WATER/BBWER TRUCK, THE WATER/829 TRUCK (1992) 10 TO BE TRANSFERRED TO THE PARKS is RECREATION DEPARTMENT FOR THEIR USE. • KENAI CITY COUNCIL BUDGET WORK SESSION MAY 10, 1995 PAGE 7 k. Computer/Printer - Kornelis stated the computer/printer would tie the STP into the alarm system now monitored by the. Police Department. The cost is budgeted at $5,000. COUNCIL APPROVED THE BUDGETED PURCHASE OF A COMPUTER/PRINTER FOR THE !AMOUNT OF $51000. 1. Street Lights - Kornelis referred to the information included in the packet reminding Council they had requested he " develop a list and cost for ten street lights. Williams asked Manninen if there was any update in regard to street light maintenance discussions with HEA. Manninen responded by stating he believed they were getting very close to an agreement. They should have one by July 1. The City has a proposed agreement to review by Kornelis, manninen and Graves and hope to get HEA to agree to it. Kornelis added HEA has stated they will meter all the lights at their cost. Discussion followed in regard to the list of lights given to Council. Smalley felt the light on Forest should be removed as it is the responsibility of the State or School District to have another light placed there. Kornelis explained the list represents lights requested and not necessarily what Public Works recommends. Council mentioned they would like an ordinance developed which would require developers of subdivisions to pave, place street_ lights, etc. in the subdivision being developed. Kornelis further explained the light on Trading Bay and toward the tower was recommended by the Police Department. Bannock stated he would prefer the lights be placed in residential areas and add one in Inlet Woods. Williams suggested approving ten lights for this year and ten more next year. COUNCIL AGREED TO PLACE TEN STREET LIGHTS THIS YEAR. REMOVE FROM THE LIST, THE ONES ON TRADING BAY, NORTH WXLLOW AND NORTH FOREST DRIVE. • • KENAI CITY COUNCIL BUDGET WORK SESSION MAY 101 1995 PAGE 8 Kornelis is to work with the State in regard to placement of additional street lights. The State is to rebuild the road to the City's specifications. Additional lights should be included in those specifications. m. Suildinge/Repair % Maintenance - Bookey asked if the maintenance manuals for all the City's buildings were completed. Kornelis answered yes. Measles stated he was concerned that preventative maintenance on the boiler systems was being deferred. He believes that work should be done annually. Springer explained he originally requested the maintenance be contracted out to the private sector. He means "deferring" to be not done by a contractor, but in-house. In-house, the work will get done, but may not be done as quickly or thoroughly as if it was contracted out. • Williams asked if State safety inspectors were paid for each inspection. Springer answered yes, and added the water in the boilers are tested monthly. Bookey asked why the the at the Visitors Center was not being replaced by the contractor. Kornelis answered it has been replaced by the contractor and repaired a couple of times. The warranty has now run out. Williams stated next year they won't buy pick-up trucks, but will spend money on building maintenance. COUNCIL BLADE NO ADDITIONAL CAANaBB0 n. Flight Service Station - Council reviewed the information from Springer which was included in the packet. Williams asked what the bottom -line cost for repair on the FSS building are estimated to be. Springer explained he has budgeted for $3,000 which he feels will cover the cost of repairs for which the city is responsible. Springer added he believes the other items they are requesting are to upgrade the building. They want something that is above and beyond what the building was designed. Bookey asked what the agreement states as the city's responsibility. Kornelis answered maintenance, not upgrading.. Springer added, the building was originally designed to FAA's specifications. FAA now feels there is a problem with the a • ICSl1AI CITY C0UIJCIL BUDGET WORK SEBSI0A1 MAY 10, 1995 PAGE 9 ventilation system and have asked for an analysis to be done by a company from Virginia. The analysis was completed and FAA has now come back with recommendations to upgrade the system. He has reviewed their requests and pulled out the maintenance items. Williams suggested Manninen should discuss the matter with the director at the FSS building and find out what they have in mind in their budget for the facility. Williams asked Manninen if he. has discussed the matter with the FSS personnel. Manninen answered no. Williams added he thinks it would be the proper thing to do. Smalley agreed. Kornelis added the $3,000 Springer feels is needed for the repairs for which the City is responsible is already included in the Airport budget. Williams stated if after discussing the matter with them, i Manninen finds the City needs to do other work, there is money available in the Airport budgets. The City never intended to upgrade the building (for $1 a year. Airport Manager Ernst stated he agrees with Springerls remarks. They need to find the money to upgrade the building. COUNCIL AGREED TO DEEP THE $3*000 INCLUDED IN THE BUD4ET FOR THE FOS REPAIRS, MANNINEN AND =NOT ARE TO DISCUSS TEE MATTER WITH FOS PERSONNEL. Curie Woode Letter ipersonal trainer): Williams referred to the letter from Cherie Woods which was included in the packet. McGillivray explained Woods felt she did not explain herself very well at a previous budget work session and sent the letter to, clarify her remarks. McGillivray will bring additional information in regard to costs and benefits of having a personal trainer on staff to the June 7 council meeting as previously requested by council. _i 1 y_ _ � .. - 1 COUNCIL DIRECTED ADMINIBTRRTION TO PRODUCE A LIST OF VEHICLES, BY DEPARTMENT, WITH THE MAKE, MODHL, YEAR# MILEAGE/FOURS UORD, AND. THE SERVICE FOR WHICH THE VEHICLE IS USED. TRIO INFORMATION BHOULD BE INCLUDED IN THE PACKET FOR THE .TUNE 7 MEETING. RENAI CITY COUNCIL BUDGET WORK SESSION MAY 10p 1995 PAGE 10 Because some of the couftcilmembers were not available at the work session, it was requested this discussion take place during the June 7 council meeting. Smalley noted money was included in the Fire Department budget. Williams reminded Council there is the' question of whether that money should be used for three additional personnel, etc. COUNCIL AGREED TO DISCUSS THE NEED FOR THREE ADDITIONAL PERSONNRL FOR THE FIRE DEPARTMENT AT THE JUNE 7 COUNCIL MEETING. XOMI Police DePartm,_ti a. Patrol Car Purchases - Williams requested justification for the need of new patrol cars from Chief Morris. Morris explained the two vehicles to be replaced have 98,000 and 117,000 miles. Both have had their floor boards patched. COUNCIL APPROVED THE BUDGET PURCHAS$ OF TWO NEW PATROL CARS FOR TER XENAI POLICE DEPARTXXNT. IM.. ADJO- ENT Mayor Williams noted he believed this was the last of the budget work sessions. Other decisions will be made during the council meeting of June 7. The work session dismissed at 9:15 p.m. Notes transcribed and 5/11/95 40