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HomeMy WebLinkAbout1995-05-17 Council Minutesi RENAL CITY COUNCIL - REGULAR MEETING MAY 17, .2995 7;.00 P.N, XMI&I CITY COUNCIL CMWZR6t 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and'non-controversial by the Council and will be approved by one Motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. $CBNDULED PUBLIC COMUM (10 Minutes) 1. Nedra T. Evenson - Friends of the Library/Proposed Video Sales. C. PMIC XI ' o G 1. Ordinanoe No. 1645-95 - Amending Title 4 of the Kenai Municipal Code, Entitled "Uniform Building Codes," to Adopt and Incorporate by Reference Therein the 1993 and 1994 Edition of Certain Codes, 2. Ordinance No. 1646-95 - Amending K14C .4.05.435- -of the. Kenai Municipal Code, Entitled "Inspections" to Provide that As -Built Surveys be Required only When the Final Inspection is of New or Enlarged Construction Rather Than Interior Remodeling. 3. Ordinance No. 1647-95 - Replacing the Tables Referred to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by Grade and New Hourly Rates for Part -Time Employees. 4. Ordinance No. 1646-95 - Amending KMC 23.5Q.010(b) by Adding a New Pay Classification Called "Airport Operations Specialist," 5. Ordinance No. 1649-95 - Amending Landscaping/Site Plan Regulations, Section 14.25.020, "Application" of the Kenai Municipal Code. aw -W 6. Resolution No. 95-23 — Awarding a Contract for Furnishing Draperies for the Kenai Congregate Housing to Decor Industries, Inc. for the Total Amount of $34,456.00. 7. Resolution No. 93•»24 Transferring $7, 000 in the General:Fund for Expenses in the Legislative Department. s. Resolution No. 93*►25 - Requesting the United.States Congress 'to Exclude Alaska From a "No stet Loss" Policy Associated with'the Federal.Clean Water Act and to Amend the Federal Clean Water Act to ,Modify the Wetlands Regulatory Pro gram to Provide Flexibility in Alaska Wetlands Permitting. 9. Resolution No. 93-26 - Transferring $1,752.00 in the General Fund for Shop Equipment. 10. Resolution No. 98-27 - Transferring $3,000 in the Congregate Housing Fund for Repair and Maintenance and Communications. D. COHN 883ON/COMMITTER RBPORTB 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission. 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees 1. .*Regular Meeting of May 3, 1995.. 2. *Budget Work Session of May 10, 1995. 1. Discussion - Cunningham Park/installation of Pay Phone. -2. Discussion - "Showing Off the City" Presentation. 3. Discussion - Kenai Peninsula Borough Overlay Ordinance. �. �+tEt1 8U8�iTR88 1. Bills to be Paid, Bills to be Ratified 0 Business, Continued 2. Purchase Orders Exceeding $2,504 3. +ordi�ranae Ito. i650-sS -� .Amending the Method for Calculating the Time Period in Which -to edula Board.. of Adjustment Hearings Under KMC 4. Disaussioa - 95/96 Budget a. Kenai Fine Arts Building g 1. Roof Repairs 2. Lease Renewal b. Water/Sewer Hoe c. Financial Projections (to be distributed 5/17/95) d. Other Pending Budget Items 5. ordinance No. 16si-95 - Adopting the 19Annual Budget for 1 the Fiscal Year Commencing July , June 301 1996. 6. !approval - Kenai Chamber of Commerce Special Use Permit. 7. Disaussioa - Bluff survey g. Disaussioa - Frontier Training Center Request/ Conditional Letter of Commitment. 9. Disaussioa - Interpretive Site/Village of Shkituk'. 10. Disaussioa - CAP Tie -Down at Float Plane Facility. NYgCIITIVB^ eESSsoH (if time andschedulhneg allows, the yearly evaluation of the City Manager may be ) 1. Mayor 2. City Manager 3. Attorney 4, City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. woes nx 1. Citizens 2. Council (five minutes) r V KENAI CITY COUNCIL - ANGUL" JMZTING . MAY 171 1995 7:00 PeNs KENAI CITY COUNCIL CXMXR8 MAYOR JOAN J. MILLIAN8 • PR861DING Mayor Williams called the meeting to order at approximately 7:09 p.m. in the Council Chambers in the Kenai City Hall Building. Mayor Williams led those assembled in the Pledge of Allegiance. A-20 Roll was taken by the City Clerk. Present were: Monfort Measles, Bannock, Williams and Bookey. Smalley arrived at approximately 8:17 p.m. Absent was Swarner. A-5. has= A PROYAL • Mayor Williams requested the following changes to the agenda: ADD TO: C-7 , Sketch of proposed trophy case (estimated cost of $2,000) ADD TOs H-4c, 5/16/95 CAB memorandum regarding FY96 budget projections. ADD: I-1, Mayor's Report - a. Matching Grant Appropriations/Legislative Reappropriations b. 5/12/95 Resource Development Council request for resolution supporting the opening of AMa C. 5/15/95 AML Legislative Financial Update. d. Newspaper advertisement/North Slope Borough Notice of Exiting Indebtedness. ADDS t-2, City Manager Report Position Classification and Pay Plan overview/Update.,,. ADD: =nformation Na. 18 - Invitation to.Retirement/ Recognition open House for Jeanne K. Berger (Public Health Nurse). KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 2 MOTION$ 0 Councilman Measles ROVED for approval of the agenda as amended. Councilman lBookey 8ECONDED the motion. There were no objections. 80 ORDERED• A-6. There were no changes to the consent agenda. MOTION$ Councilman Measles MOVED for approval of the consent agenda as presented. Councilman Bookey BECOND$D the motion. There were no objections. 80 ORDERED. ITEM RL BCIRDym PUBLIC CMBNT 8-10 Nedra T. Evsnaon - Friends of the Library/Proposed Video Sales, Mrs. Evenson was not available for the meeting. However, Librarian DeForest and Mayor Williams presented Mrs. Evenson's proposal. Williams reported he had discussed with Mrs. Evenson, the Council's allowing the Friends of the Library to duplicate the City of Kenai video and sell'the video at the library. Profits from the sale of -the video would be used for -library projects. DeForest added, the sale of the video to visitors to the area will increase the distribution of the video throughout the United States. Williams asked if Council would allow the duplication and sale of the video by the Friends of, the Library* MOTION$ Councilwoman Monfor KOM that the Friends of the Library be allowed to sell the City of.Kenai videos and profits be used for the betterment of the library. Videos are to be sold in the library. Councilman Bookey 88CONDND the motion. Councilwoman Monfor requested UMINOUS CONSENT. There were no objections.. 80 ORDERED. 1� 6 KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 3 ITEM C.I PMIC RS INGB C-1. Ordinance No. 1645-95 - Amending Title 4 of the Kenai Municipal Code, Entitled "Uniform Building Codes," to Adopt and Incorporate by Reference Therein the 1993 and 1994 Edition of Certain Codes, MOTION: Councilman Measles MOVED for the adoption of Ordinance No. 1645- 95 and Councilwoman Monfor SECONDED the motion. There were no public comments. Mayor Williams asked if by adopting the Uniform Code, are they adopting their fee schedule as well? Kornelis answered the City's fee schedule is as it has been for some time. The City's fees are considerably lower than in the Uniform Building Code. There had been some discussion about raising the fees, but Council decided not to change them. VOTE: Monfor: Yes Measles: Yes Bannock: Yes Smalley: Absent Williams: Yes Bookey: Yes Swarner: Absent MOTION PABSED MMUXNOUBLY. C-2, Ordinance No. 1646-95 - Amending KMC 4.05.035 of the Kenai Municipal Code, Entitled "Inspections" to Provide that As -Built Surveys be Required Only When the Final Inspection is of New or Enlarged Construction Rather Than Interior Remodeling. MOTION: Councilman Bookey MOVED for adoption of Ordinance No. 1646-95 and Councilman Bannock SECONDED the motion. There were no public comments. Mayor Williams asked how this ordinance amendment would affect replacing a roof. Kornelis answered if the work is done internally, a new as -built would not be needed. A change in a roof, adding an overhang, etc., would increase the size of the building and would require a new as built. U • KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 4 Councilman Measles asked how the amendment.would affect adding siding. Councilman Bannock answered, if the siding were placed over old siding, a new as -built would be needed as it would increase the size of the building. If the old siding is removed first, and then new siding added, not changing the size of the building, a new as -built would not be required. VOTE: Monfor: Yes Measles: Yes Bannock: Yes Smalley: Absent Williams: Yes Bookey: Yes Swarner: Absent MOTION PASSED UMINOUSLY9 C-3. Ordinance No. 1647-95 - Replacing the Tables Referred to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by Grade and New Hourly Rates for Part -Time Employees. MOTIONS Councilwoman Monfor MOVED for approval of Ordinance No. 1647-95 and Councilman Measles SECONDED the motion. There were no public or council comments. VOTE$ Monfor: Yes Measles: Yes Bannock: Yes Smalley: Absent Williams: Yes Bookey: Yes Swarner: Absent MOTION PASSED MWINOUBLY. C-49 Ordinance No. 1648-95 - Amending KMC 23.50.010(b) by Adding a New Pay Classification Called "Airport Operations Specialist.$ MOTION$ Councilman Measles MOVED for adoption of Ordinance no. 1648-95 and Councilwoman Monfor SECONDED the motion. There were no public or council comments. KENAI CITY COUNCIL MEETING MINUTES MAY 171 1995 PAGE 5 VOTE: Monfor: Yes Measles: Yes Smalley: Absent Williams: Yes Swarner: Absent NOTION PA88ED UNANIMOUSLY. MOTION: Bannock: Yes Bookey: Yes Ordinance No. 1649-95 - Amending Landscaping/Site Plan Regulations, Section 14.25.020, "Application" of the Kenai Municipal Code. Councilman Bookey MOVED for adoption and Councilman Measles 8ECONDED the motion. There were no public comments. Councilman Measles asked if a new landscaping/site plan would be needed if an existing building is to be improved at a cost of $10,000 or more. Kornelis answered, if the remodeling is being done inside of the building, a new site plan would not be required. Measles asked if placing a new. roof on a building would require a new landscaping/site plan. Kornelis answered yes, if the building is enlarged because of the new roof. Kornelis added, at this time a new landscaping/site plan is required no matter what type of remodeling is being done. Bookey asked if the ordinance only applies to the Historic District Zone. Bannock answered no and asked wny must a new site plan be submitted whether the work is being done on the inside Or - the outside. Kornelis answered the Code now requires a new site plan if the cost of the construction is over $10,000, whether the construction is being done on the inside or outside of the building. The amendment, as recommended by the Planning & Zoning Commission, would require a new site plan only if the work is done on the outside of the building and costs are $10,000 or more. MOTION TO AMEND: Councilman Bannock MOVED to amend the ordinance by correcting the citation in the "Now, therefore" sentence from 14.20.105-to' 14.25.020 and Councilman Measles BECONDED the motion. 0 KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 6 VOTE ON AMMNDIMEIM I There were no objections. BO ORDERED. VOTE ON AMENDED MOTION: Monfor: No Measles: Yes Bannock: Yes Smalley: Absent Williams: Yes Bookey: Yes Swarner: Absent MOTION PARSED UNANIMOUSLY. 0-6. Resolution No, 95-23 - Awarding a Contract for Furnishing Draperies for the Kenai Congregate Housing to Decor Industries, Inc. for the Total Amount of $34,456.00. MOTIONt Councilwoman Monfor MOVED for approval of Resolution No. 95-23 and Councilman Bookey BECONDED the motion. There were no public or council comments. VOTE: There were no objections. 90 ORDERED. C-7. Resolution No. 95-24 - Transferring $7,000 in the General Fund for Expenses in the Legislative Department. MOTION: Councilman Bookey MOVED for approval of Resolution No. 95-24 and Councilwoman Monfor SECONDED the motion. There were no public or council comments. '{TOTE: There were no objections. 00 ORDERED. C-S. Resolution No. 95-25 - Requesting the United States Congress to Exclude Alaska from a "No Net Loss" Policy Associated with the Federal Clean Water Act and to • �J KENAI CITY COUNCIL MEETING MINUTES MAY 171 1995 PAGE 7 Amend the Federal Clean Water Act to Modify the Wetlands Regulatory Program to Provide Flexibility in Alaska Wetlands Permitting. MOTION: Councilman Measles MOVED for adoption of Resolution No. 95-25 and requested MUMINOUS CONBUT. Councilwoman Monf or BBtCONDED the motion. There were no public comments. Mayor Williams reported.Paula Easley made a very informative presentation at the Kenai Chamber luncheon, reporting on the proposed changes to the Clean Water Act. If the changes are made by Congress, it will mean significant changes in Alaska. VOTE: There were no objections. 00 ORDBRBD. C-9. Resolution No. 93-26 - Transferring $1,752.00 in the General Fund for Shop Equipment. MOTION: f Councilman Bookey MOVED for approval of Resolution No. 95-26 and Councilman Measles BBCONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDBRBD. C-10. Resolution No. 95-27 - Transferring $3, 000 in the Congregate Housing Fund for Repair and Maintenance and Communications. NOTION: Councilman Measles MOVBD for adoption of Resolution No: 95-27 and Councilwoman Monfor SECOI DED. the motion. There were no public or council comments. j KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 8 VOTE: There were no objections. 00 ORDERED. IT D= COMMIe8I0NICOMR w. O�Sr...� D-1. Council on Aging No report. D-2. Airport Commission Councilman Measles reported the Commission met last Thursday.. The minutes of the meeting were not included in the packet. Measles added the CAP Commander made a presentation requesting a Special Use Permit, allowing them one tie -down at the float plane basin at a reduced cost. (See Item H-10.) D-3, Harbor Commission Councilman Bookey reported the Commission met last week and discussed the possibility of leasing lots in the dock area for small businesses. The Commission suggests leasing 251x25' areas and asked Bookey to pass on the information and ask Council's opinion. Bookey added he felt the city would have to install electricity and telephone to make something like that work. Bookey-also - reported the tour boat proposal (discussed in a prior meeting) won't start until next summer. Williams suggested the Harbor Commission should check into what amenities will be needed and the costs for them (electricity, telephone, etc.). They should also discuss the proposal with acquaintances to see if there is any interest in the area for this type of lease areas. Bookey stated the Commission suggested a lease price of $100/month. Bookey informed them the areas , would have to be leased at fair market value. Bookey stated he would take the matter back to the Commission and discuss it further. Williams asked Bookey of the Commission's comments regarding the use of pilings to aid in stopping erosion at the bluff. Bookey a stated the owners of the pilings, Cherrier's, have indicated they would be willing to give the City the pilings. Bookey added he • KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 9 was concerned the cost of moving the pilings would be high, as well as after they are placed, they could do more damage. Williams asked if the Public Works Department is investigating the issue, i.e., cost, appropriate use, etc. Bookey reported they have discussed the matter with the Corps of Engineers and they stated using riprap is a viable solution. Williams reported the new Corps colonel would be in Kenai in the morning and suggested when meeting with him, he and Kornelis should discuss this proposal with him. Williams asked that Kornelis investigate the cost involved, etc. as well. Kornelis stated he would investigate it. Kornelis added he was concerned that the City may assume liability if pilings are placed in the wrong place or if a boat hits a piling. Williams stated this proposal would be costly to do. He and Kornelis will talk with the colonel and see what he thinks. Kornelis will also gather cost information. Bookey noted the value of the pilings is estimated at $875,000. Kornelis added, placing the pilings will be costly and time-- consuming. They would need to be placed during high tides in order to get closer to the bank. Manninen stated when looking at the total cost, liability should be considered. A study done about ten years ago indicated the foot of the bluff is the least of the problems. The water . seepage, etc. from above is the larger problem. Placing the pilings could be a Band-Aid. If placed, it may only solve a part of the problem and could be the minor part of the problem, according to the study. D-4. Library Commission Councilwoman Monfor reported the minutes and monthly report were included in the packet. Monfor reminded everyone the annual Library used book sale is scheduled for June 9 and 10. The library is accepting book donations. D-5. Parke & Recreation Commission Councilman Bannock reported he was unable to attend the meeting. Councilman Smalley attended for him, but was not available for a report at this time. Parks & Recreation Director McGillivray.. • KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 10 • • reported the minutes of the meeting were included in the packet. McGillivray added, the Street Department had cleared six additional camping sites at the tent camping park. The Parks & Recreation crews will groom the areas for use. McGillivray also reported the Parks crews were grooming the ballfields at this time. D-69 Planning a Boning Commission No report. D-7. Miscellaneous Commissions and Committees Historic District Board - Councilman.Bookey reported the Board had no quorum for their last scheduled meeting. Bookey asked for another councilmember to attend as the council representative to the Board meetings. At this time, they meet at 6:00 p.m. He has discussed the time with the chairperson and the Board is not interested in changing the time of the meetings. Williams requested Clerk Freas advise the Council of upcoming HDB meetings in order that one of them might attend. Beautification committee - Williams reported the Beautification Committee minutes were included in the packet. Councilwoman Monfor commented how impressive it is that 42 people from the area have volunteered to work with the Committee on the flower beds, etc. ITSM Ls MI 2-10 Regular Meeting of May 3, 1995. Approved by consent agenda. 8-2. Budget Work session of May 10, 1995. Approved by consent agenda. None. • • KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 .PAGE 11 BREAK TAKEN: 7:50 p.m. BACK TO ORDER: 8104 p.n. 0-1. Discussion - Cunningham ParkJlnstallation of Pay Phone. Council reviewed the information included in the packet regarding the placement of a pay phone at Cunningham Park. The information indicated option costs to be: Option 1 - Sale: one full telephone booth one director holder Labor to install Concrete pad Option 2 - Rental: One full telephone booth One directory holder Labor to install $ 225.00 x 12 10124.40 Concrete pad + 700.00 ($1,124.40 for first_ year and $1,124.40 rental for each additional year. Kornelis added any repair costs.incurred from.vandalism damage, etc. would be the city's responsibility. NO ACTION TAKEN. Discussion - "Showing off the City" Presentation. Mayor Williams requested :Wore ..direction from .Council - for the "Showing off the City" presentation.a councilwoman Monfor suggested different departments be discussed to better.inform the citizenry of their programs, etc. Directions were: Parks & Recreation - Pictures of flower beds, ball games, report on programs available at the Rec. Center (year-round, KENAI CITY COUNCIL MEETING MINUTES Y 17 MA , 1995 PAGE 12 summer, childrents); volunteer & beautification efforts, parks, eta. Police Department - Report highlights of the av�rariew nt record and activities. H patrol. car. (with new video and radar units) available for inspection by the public. Animal Control - Report on activities of the shelter -- shot clinic, animal management, need for city support for new facility -- maybe bring adoptable pets. Fire Department - Have ladder truck available for inspection. Airport - Have new street sweeper available for inspection* All Departments - If department brochures are available (handouts, etc.), bring to offer the public. Discussion - Kenai Peninsula Borough overlay ordinance. Councilman Measles gave a short overview of the events winch took place.at the Borough Assembly meeting regarding the over orted he and Williams, Graves, Bannock ordinance. Measles reck and p Manninen were in attendance at the Tuesday night meeting. public comments were taken until 11:30 p.m. The Assembly, because of their rule that meetings must be finished by midnight, decided to continue the meeting on Wednesday afternoon. At that time, the ordinance was voted on three times: (1) to amend the ordinance - -» the motion failed;.(2) to postpone action on the ordinance until the middle of August the motion failed; (3) the main motion for adoption of the ordinance motion failed, seven no, two yes. Williams reported he received a telephone call from Mayor Gilman and they. discussed. giving tax credits for those people who take. measures to protect. their property along the river. Williams stated he felt the property owners will probably approve of the tax credits because they usually are taxed more for doing upgrades. KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 13 ITEM 8t =_,RUHINEBB 8-1. Bills to be Paid, Bills to be Ratified MOTIONS Councilman Bookey MOVED to pay the bills and Councilwoman Monfor SECONDED the motion. There were no objections. s0 ORDERED. 1-2. Purchase Orders Exceeding $2,5000 MOTION: Councilwoman Monfor MOVED to pay the purchase orders over $2,500 and Councilman Measles BECONDED the motion. There were no objections. HO ORDERED. N-3. Ordinance No. IGSO-95 - Amending the Method for Calculating the Time Period in Which to Schedule Board of Adjustment Hearings Under KMC 14.20.290. Introduced by consent agenda. H-4. Discussion - 95/96 Budget Mayor Williams stated he wanted to clear up some of the budget discussions and amend the ordinance at its introduction if Council so desired. R-4a. Kenai Pine Arts Building N-4a(1) Roof Repairs Celia Anderson - Anderson introduced herself as a Kenai Art Guild representative and member of the Kenai Arts & Humanities Council. Anderson stated the Kenai Art Guild were requesting Council to provide funds to put a new roof on the building for the next fiscal year. (8:17 p.m. -- Councilman Smalley arrived.) Anderson passed out a letter she received from Wm. J. Nelson & Associates which included his recommendations for the building. Council reviewed the letter. Anderson referred to page 3 of the letter wherein Nelson gave some conclusions/recommendations for repairs to the building: (1) investigate means to repair/stabilize the south exterior wall; (2) remove KENAI CITY COUNCIL MEETING MINUTES MAY 171 1995 PAGE 14 loose/damaged mortar and re -tool mortar joints, remove paint reseal; (3) remove urethane foam roof insulation and reapply on northwest corner; (4) an alternative to 03, construct a new truss roof structure over the entire facility, etc. Williams referred to a new price for repair of the roof submitted by Raven Contractors, Inc. in the $1,200. John Rovin - Discussed the Raven repair estimate of $1,200 (copy included in the packet). Rovin stated the $1,200 repair would take care of the immediate leakage problem. The work would include placing a new bonding agent and re -surfacing that area where the roof now leaks. They believe doing this repair.will mitigate the leaking problem. Rovin requested Council's consideration to do this repair work now and possibly do something more permanent next year. Williams suggested of placing money i is drier times of the repair work. MOTION: doing the work in this year's budget instead n the 1995-96 budget. May and early June are summer and would be a better time to do the Councilwoman Monfor MOVED that Administration make the proper debit of $1,200 out of the acceptable accounts to repair the roof at the Kenai Fine Arts building, doing the work in this year's budget. Councilman Smalley SECONDED the motion. There were no objections. BO ORDERED. X -4a (2) . Lease Renewal Williams referred to the memorandum included in the packet from Administrative Assistant Kim Howard regarding the lease renewal of the Kenai Fine Arts building. It was noted the lease expires on June 30. The lessees would like a five-year lease instead of a two-year lease. A five-year lease will save on the recording. costs to the lessee (approximately $60/renewal period). MOTION: Councilwoman Monfor MOVED to make the lease for the Kenai Fine Arts building a five-year lease. Councilman Smalley 6 CONDED the motion. There were no objections. 80 ORDERED. KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 15 Tom Wagoner - 4040 Primrose Place, Kenai. Wagoner asked if Council intended to place new roof costs in as a capital request for next year. Williams answered, their intention is to look at it on a long-term basis and the appropriateness of long-term repair. R-4b. Water/sever Woe R-4a., Financial Projections Williams referred to a memorandum added to the agenda from Finance Director Brown stating some financial projections and comments regarding the FY96 budget. Williams added, he had requested the information from Brown. In reviewing the memorandum, Williams noted the cost for purchase of a new backhoe would have to come from the water/sewer fund, unless money was appropriated from another source of the city budget. Taking the money from the water/sewer fund would deplete most of the fund. Brown, in his memo also noted the cost of the • planned water system improvements are estimated at $2,260,000, And, at this time, how the improvements will be financed is not certain. Williams stated he would not want to deplete the water/sewer fund. Williams referred to the gax added to the agenda which noted capital grant funds to be given to Kenai from the Legislature, as well as reappropriated funds from the water/sewer and interceptor projects in Thompson Park. Discussion followed regarding amounts of monies to be reappropriated, etc. Williams suggested to forego the purchase of a backhoe if Council's intention is to go ahead with the water well development. Bookey agreed. Williams also suggested Administration continue to investigate the purchase cost of a used backhoe for future purchase (after the 1995/96 fiscal year). A long discussion followed in which Kornelis discussed the funds available from the Thompson Park projects, DEC water/sewer funds and city matching costs. When discussing the property on which the well would be placed, Williams requested Administration to contact the Borough immediately and request either they lease the property to the city for $1/year or grant it outright to the City. Kornelis suggested there may be enough monies available, through • reappropriation, grants, etc. to pay for the cost of the well KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 16 development. Williams stated he believed the well development should go ahead and placing loop lines should be attended to next year. N-4d. Other Pending Budget Items Ambulance - Councilwoman Monfor asked what was decided in regard to purchase of a new ambulance. Manninen answered, the. ambulance is in the budget. They have applied for a state grant to cover 50% of the purchase cost. They didn't get the grant from the State. Chief Burnett clarified, saying they will not hear from the State until July 1. The monies would come from discretionary money. Monfor asked if a new Senior Citizen van was purchased last year. Center Director Porter answered, they had requested funds last year, but did not receive them. They have requested funds again this year. No word has been received as to whether they will get any funds. If they don't get funding from the State this year,. • they may ask for funding for 50% of the cost. The seniors have already decided they would pay for 50% of the cost. However, they will wait until they hear if they receive funding from the. State before going ahead with the request to the City. Williams referred to the vehicle equipment list included in the. packet as an information item. Williams added he believed the City will have a dilemma as to the amount of vehicles now owned and replacement of vehicles in the future. H-5. ordinance No. 1631-95 - Adopting the Annual Budget for the Fiscal Year Commencing July 1, 1995, and Ending June 30, 1996. MOTION: Councilman Measles MOVED for introduction of Ordinance No. 1651- 95 and Councilman Smalley SECONDED the motion. There were no public comments. Williams asked if there were any amendments to be made to the ordinance at this time. Smalley asked if there would be increases made for the three exempt positions. Williams answered, that would discussed in an executive session. • RENAI CITY COUNCIL MSETING MINUT88 MAY 17, 1995 PAGE 17 VOTE: Councilman Measles requested =ANIMOUS CONSENT, Thera were no objections. 80 ORD82809 31-8. Approval Kenai Chamber of Commerce Special ' Use Permit. Williams referred to the information included in the packet regarding a Special Use. Permit renewal for the Kenai Chamber of Commerce. It was noted the City was requesting the permit be changed from a two-year to a five-year permit. Administrative Assistant Howard informed Council the Chamber was agreeable to the five-year permit. MOTION: Councilman Smalley MOVED for approval of the Special Use Permit for the Kenai Chamber of Commerce for a term.of five years. Councilman Bannock SECONDED the motion. Councilman Measles questioned the description of property and asked if the area should be amended to take in,the remaining yard, etc. because the Chamber uses it for various functions. Williams suggested the area could be designated as everything east of the parking lot. Attorney Graves stated he had no problem with the addition as long as the Chamber was in agreement. MOTION TO AMEND: Councilman Measles MOVED to amend the motion and include (as the property description) all the area east of the parking lot and to approve the permit for a period of five years. (Measles noted the term "lessees" included in the permit ',should be changed to "permittees.") Councilman Bookey 8ECONDRD the motion. Councilman.Bannock asked if this meant the property would include everything east.of the parking lot to. the highway. Answer was yes. vo�ca ON AMBMDMMTi There were no objections. 80 ORDERED. KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 18 VOTE ON MAIN ANUDED MOTION: Councilman Smalley requested UMIANnove CON88NT, objections. s0 ORDERED. H-7. Discussion - Bluff Survey There were no Council reviewed the memorandum from Public Works Director Kornelis which was included in the packet. Williams noted the cost for the pictorials was estimated to be $2,500. Cost of a survey would be $20,000-30,000. Kornelis recommended the pictorials be ordered. They may meet the needs of Council without doing the survey. Administrative Assistant Howard stated there is money available in the Non -Departmental Land, Professional Services account. MOTION: is Councilman Measles MOVED to purchase of $2,500 and Councilman Smalley SEC NDEDpthe motion. Therthee cost no objections. 00 ORDERED. ere were N-8. Discussion - Frontier Training Center Request/ Conditional Letter of Commitment. Mayor Williams referred to the request for a conditional letter Of commitment from the Kenai/Soldotna Early Headstart Program which was included in the packet. Williams also.referred Council to the draft conditional letter of commitment also included. Williams discussed the peculiarities of the grant requests, i.e. the grant requests a 20% match, taken from the gross amount (including the 20%). Williams estimated their "match" would be $105,000. Williams reported he suggested to the Headstart Program representatives they approach the State Legislature for 50%, the Borough for 25% and the cities of Kenai and Soldotna for 12-1/2% each to cover the "match." The letter of commitment would be contingent upon their receiving the grant. If received, Williams estimated the City of Kenai's portion would be $15,000.. !LOTION: Councilman Smalley MOVED for approval of the conditional letter Of commitment contingent upon the money becoming available. . I KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 19 Councilman Measles SECONDED the motion. There were no objections. 00 ORDERED. Williams was directed to send the conditional letter of commitment. N-9. Discussion - interpretive Site/village of Shkituk'. MOTION: Councilwoman Monfor MOVED to authorize the entities of the Historic District Board and Planning & Zoning Commission to proceed with the development of the Shkituk' interpretative site, understanding the City will be helping to create a three panel, 3x5/panel sign; designate a parking area; removing heavy junk; and, establishing a fenced boundary of the site, on a conceptual basis. Councilman Smalley SECONDED the motion. Councilman Bookey stated he hoped that this will not in any way • inhibit the City from using the property if the opportunity arises. Councilman Smalley stated he did not want to rezone the area into the Townsite Historic District. Bookey agreed. VOTE: There were no objections. 00 ORDERED, N-10. Discussion - CAP Tie -Down at Float Plane Facility. Mayor Williams referred to the memorandum noting the recommendation of the Airport Commission, which was included in the packet. The recommendation was to give a revocable airport tie -down permit at the float plane facility for a $1.00 per year cost. The continuing of the permit would be contingent upon availability of slips. If no slips are available, the CAP would be given the first right of refusal to rent at a negotiated rate. Airport Manager Ernst noted the fuel will be on line by the end of summer. MOTION: Councilman Measles MOVED for approval and Councilman Smalle6y SECONDED the motion. There were no objections. SO ORDERED, is Assemblywoman Betty Glick: Mayor Williams recognized Assemblywoman Betty Glick present in the audience. Glick gave.an • KENAI CITY COUNCIL MSEPING MINUTES MAY 17, 1995 PAGE 20 overview of the results of the Kenai Peninsula Borough Assembly meeting in regard to their overlay ordinance. Glick reported the ordinance was voted down, in her opinion, because of the attitude of some of the Assembly members. Also, Assemblywoman Moock has requested a consensus group be formed with a cross-section of representatives of the entities involved. This group then could return an ordinance to the Assembly which has been approved by the consensus group. Glick added, she was aware a mistake had been made in the very beginning, in developing the ordinance, that the cities of Kenai and Soldotna were not represented initially. it is the intention of Assemblywoman Moock to include the cities in the consensus group. Williams reported he was asked at the meeting whether he foresaw the City of Kenai joining in the discussions of the consensus group. Williams asked Glick if she believed the City of Kenai could join in the discussions, remaining autonomous, bringing an ordinance to the City of Kenails Planning& Zoning Commission g for review, but not being included in the ordinance? Glick answered, speaking for herself, she felt that is the way it should be -- during implementation, the cities of Soldotna and Kenai would be exempted because they have zoning powers. Glick added, whatever the consensus group develops may not be like the ordinance just discussed as all the public opinion will be passed on in developing a new ordinance. Once the public began to realize what was included in the ordinance, the comments were in opposition to the ordinance. All those testifying were in agreement that the habitat of the river needs to be protected. Councilman Measles stated he did not believe the overlay ordinance should be mentioned in any further discussion. Calling it a habitat protection ordinance would more correctly define the intent of producing the ordinance. Measles also suggested a "memo of understanding" be produced between the Borough and other entities -- it may be more palatable. With a "memo of understanding," a zoning ordinance may not be needed. Glick agreed with Measles and added the term "overlay ordinance" has a lot of bad baggage with it. Glick noted the Borough would not have been able to enforce the ordinance. Fish & Game have had authority to enforce rules, but have done very little enforcing. Glick added, some had wanted to postpone the vote on the ordinance. She felt it better to defeat it and begin again. KENAI CITY COUNCIL MEETING MINUTES MAY 171 1995 PAGE 21 Measles agreed. Measles added the consensus group will have to look further than the property owners. Most damage is caused.by others and on public lands. Councilman Bannock asked if a "habitat protect plane is adopted, would it be possible that the rules apply for the entire river, but when appropriate to Kenai, the rules would be the same but. handled by the city government? Measles answered the ordinance would cover areas of the Borough and the cities would uphold rules in their cities. Glick suggested the first meeting of the consensus group would be around the first week of June. EXECUTIVE SEBBION (If time and scheduling allows, the yearly evaluation of the City Manager may be held.) MOTION: • Councilman Smalley MOVED to convene in an executive session of the Council of the City of Kenai concerning matters which by law,. municipal charter, or ordinance are required to be confidential. Councilman Smalley requested City Manager Manninen be included in the discussions. Councilman Measles requested the evaluation of the city manager be postponed until the first meeting in June as there will be a full council for that meeting. Council agreed. MOTION WITHDRAWNS Clerk Freas was requested to schedule the evaluation for the June 7, 1995 council meeting. ITS I= ADMINISTRATION REPORTS I-19 Mayor a. AML Notice - Williams referred to the AML Legislative Financial Update added to the agenda. b. Newspaper Advertisement - Williams referred to the newspaper advertisement entitled, North Slope Borough Notice of • KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 22 Existing Bonded Sndebtedness which was added to the agenda.. It was noted their yearly bonded indebtedness interest payment is more than the City's annual budget. c. Resource Development Council for Alaska, Inc, - Williams referred to a letter requesting a resolution in support of opening of AM which was added to the agenda. Williams asked Council if they wished to have a resolution prepared for the June 71 1995 meeting. Council consensus was yes. d. Kenai peninsula planning Commission Term - Williams referred to a letter included in the packet from Mayor Gilman. The letter notified the City of Kenai that KPB Planning Commissioner Philip Bryson's term on the Commission would expire July 31, 1995. Mayor Gilman requested a list of candidates for placement on the Commission from the Council. Mayor Williams asked if Council would like to continue the term of Philip Bryson if Mr. Bryson is interested in continuing. Councilman Smalley reported Mr. Bryson was interested in continuing as a member to the Commission. There were no objections from Council to send a letter requesting the continuation of Philip Bryson's term on the KPB Planning Commission. e. Information Item 19 - Mayor Williams noted Information Item No. IS which was an invitation to Council and city staff to attend the open house at the Kenai Senior Center recognizing the retirement of Jeanne Berger, Public Health Nurse. =-2. City Manager a. spur Highway Did opening - City Manager Manninen reported bids were opened for the Spur Highway Upgrade. The bid was $7.5 million. The work is to be completed in 240 days from the filing of the Notice to Proceed. b. Job Classification Study - City Manager Manninen. reported at one of the budget meetings, the Council directed the staff to do a study. In today's staff meeting, he passed out some information for Council's clarification tonight. Manninen added this is what staff is into internally to document a study. He stated he was not sure if this is what Council wants to end up with. This study is one way to document and justify any changes that are made by going through, doing it internally, within . KENAI CITY COUNCIL MEETING MINUTES • MAY 171 1995 PAGE 23 departments, with department head/supervisor review, city manager's review and then recommendations to council. Manninen added the study will look at several things. One, there is lots of paperwork for filling out for every position, and lots of time involved. Now, they are running into summer project where Public Works and everyone will be busy. He wanted to make sure this will give council what they want. His interpretation of what Council wants, is to correct gross inequities only, but not to do a full-blown study of every position. In order to get to the gross inequities, rather than • saying to the department heads, "give me a list of one, two, three people you think are being treated inequitably by the existing pay plan," and just go with that and wonder how to justify it, except by getting a letter from each department head, listing one, two, three, or four people. He couldn't justify bringing that back to Council and standing behind the reason why that was done. During the staff meeting, they talked about how to do it. They will start with existing job descriptions. They will start with a work group of three to five people and have them review the existing job descriptions. Unfortunately, the existing job descriptions may have changed since they were put into effect. , In order to document what has changed and assign some kind of value to the change, they would come up with the questionnaires that would be filled out and the supervisors could review them for each position. After that review, the new job descriptions, with the supervisors' review, would go to the work study group and they would interview at least one person from each position. There would be some assigning of values based on education the employee has, how much the factors and weights education experience, discretion that are there, initiative, problem - solving, accountability, relationships, etc. There was some discussion as to this is what consultants do for a living. They do it well and charge lots of money. His feeling is basically consultants do it and do it well and have some technical expertise. He believes it is a major value to doing a study for the City is doing the study because it's so complex and it's also controversial. Maybe no one will be happy when it's all done. The consultant would go away (when the study is completed), but the people doing the study internally are still here, whether it is the city manager, department heads, or a group of people within the departments doing the study. That's. KENAI CITY COUNCIL MEETING MINUTES • MAY 171 1995 PAGE 24 where the discussion got hung up on how to do the study internally. Theoretically, this could happen with assigning values. People are going to be angry. He believes they will be angry if it's a consultant, him, or a department head doing the assigning of values. He does not think people are going to be happy with the study. However, without going on without looking at the pay plan and internal equity, doesn't make for good morale and for people being happy either if they know they should have been or be adjusted. If council has suggestions, he's requesting department heads to turn in updated ADA job descriptions to him by June first, and a suggestion of one person in each department for on the study committee. He will then determine whether there will be three or five people on the study committee. Manninen added, if Council thinks this will be too complicated, give other direction. It will be a lot of work. The timing may not be right. It could be late fall, i.e. September, end of October, end of the calendar year. However, if Council has other suggestions, or if they want to review the handout and give other direction or agree that this is the direction they should be going in, and it will give results they want, that's the input he would like. Manninen reported he is getting mixed signals from staff. He thinks it is workable and realizes they don't want to spend. $10,000-20,000 to do it either. He believes it can be done in- house, but he would like some clarification on what Council wants and whether this is the right way to get what they want. Councilwoman Monfor stated she was aware this will entail a lot of work, however she wanted to point out two things. (1) The school district had a similar study done in 1982 and it cost $48,000. (2) This year, because of negotiated agreements, they sent out a request for proposals to have the study updated. At this time, the proposals are being reviewed and cost is estimated to be $16,000-36,000. Doing the same thing, i.e. reviewing job. descriptions, ADA requirements, etc. it is time-consuming, believes what Council • the department heads involved in doing the but it is the fairest way to do it. She has to do is to make the commitment that if and staff are going to go through the time study, that the Council needs to be KENAI CITY COUAiCIL MEETIIJG MINOT83 MAY 171 1995 PAGE 25 committed. If there are blaring inequities, to correct them and not make it just another piece of paper to be shelved. Why would Council have this done and have'the city manager, department heads and staff take the time to do the study, making an evaluation of inequities and then Council not do anything about it? It would not be fair to the employees. Williams asked how many years it had been since the last study was done. It was estimated about ten years. Monfor stated she reviewed the information distributed at the beginning of the meeting, and was pretty overwhelmed with the amount of work. Monfor added, the factoring, etc. needs to be removed for the employees, and just have them fill out the questionnaire. She has had to complete a similar questionnaire and be interviewed. It took about an hour or two. Monfor added, no one will be happy no matter what is done, either by the city manager or Council. However, she thinks she speaks for the Council when saying that none of them are willing to have a consultant do a study for $20,000-40,000 to tell them things they can figure out themselves. Councilman Measles stated he thinks this is a good approach for a study. Council is not "under the gun" for completion of the study. There is nothing to say the study needs to be done between July and September. If it is to be done, it needs to be done correctly and not rushed. If it takes longer, it won't bother him, as long as it's done. Councilman Measles added, the study will do one thing that needs to be done on a lot more regular basis and that is updating job descriptions. Things change all the time and the job description written five years ago for a person doing the job now, may no longer be accurate. Things need to be upgraded to reflect the current requirements of the job. This does not necessarily mean the new requirements mandate a change in pay. As far as a consultant is concerned and thetime needed.to do a study, the time an employee would spend with a consultant would be as much as if the study is done in-house. Consultants come in and do a study and make recommendations of how, the office should. be run. The employees know better than anyone what their jobs are. Measles added he believes they will have a better product if done in-house. Measles also stated he knows not everyone will be happy with the findings, but if it not. done,. there will still be people not happy. • is KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 26 Measles and Smalley suggested to procee added, take the necessary time needed t pulling people away from other pressing needs to be run. I-3. Attorney d o with the study. Measles do the study, without duties. The city still a. Alyeeka Pipeline Company - Attorney Graves reported the Alyeska Pipeline Company set aside $4 million to be divided among 10 24 municipalities in regard to damages from the Exxon Valdez oil spill. A method has been determined to divide the money. It is a complex formula. The City of Kenai would get $58,450. He and Finance Director Brown feel this would be a fair award to the City. Graves stated that if everyone agrees to the division, the checks should be received by the end of the next week. Graves added he believed all the municipalities will agree because no one has a better idea of how to fairly divide the money. Council approved the division of the funds and requested Graves to send acknowledgement to the attorneys handling the case. Mayor Williams reported he requested Soldotna Mayor Lancaster have their city manager get in touch with Manninen and discuss the two patrol cars the City of Kenai will be replacing. Williams suggested the vehicles could be donated to the City of Soldotna. Councilman Measles suggested a release of liability be signed in order to receive the vehicles. b. Attorney Leave - Attorney Graves informed Council he. would be taking two weeks leave. Williams also asked Assemblywoman Glick to include representatives from the fish processing companies on the river habitat protect consensus group. I-4. City Clerk Clerk Freas reminded Council she would be out-of-state from June 2-19. I-5. Finance Director Finance Director Brown reviewed the sales tax report which was included in the packet. Brown stated he believed the City will be in good shape with the sales tax projections made in the 1995- 96 budget. • • • KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 27 t-t. Public Works Director No report. =-7. Airport Manager a. Ruplanement Report - Airport Manager Ernst reviewed the enplanement report included in the packet. Ernst reported there were 5,000 more enplanements than last year. b. Airport Carpeting - Ernst reported the re -carpeting of the main terminal is to begin on Monday in the main terminal. The work should be completed by June 1, Offices will be re - carpeted after the main terminal is completed. c. Master Plan Update - Ernst reported an ordinance will be included on the next agenda to appropriate funds to cover costs for the Master Plan update. The negotiations have been completed with Aries. Ernst will submit the grant application tomorrow. The amount for the study was higher than anticipated due to the FAA amending the scope of work.. Cost has been negotiated at $209,000. 1-1. citizens Bob Voters - Introduced himself as a homemaker in Old Town. Peters had questions regarding the following items: a. Bluff Erosion/Piling Placement - Peters asked how the pilings would be placed. Williams answered, it is not known at this time. This is why he asked the city administration to Come up with an idea if the pilings could be utilized and if they can, how would they be utilized. Peters stated he discussed with a representative of.Dragnet Fisheries the idea of placing the pilings. He was told their suggestion would be to lay them down on their sides in front of the bluff. Peters stated he believed that will do something, however, he doesn't know if that would fix the problem. It would be a Hand -Aid. Peters suggested the pilings be off -lifted from the barge with a crane. • KENAI CITY COUNCIL MBBTIAiG MINUTES MAY 17, 1995 PAGE 28 b. Bluff Survey - Peters stated . he ' ihterprete+d the comments made during the bluff survey discussion was the least of the problems with the erosion on the bluff was the toe. Peters asked if that was correct. Manninen stated yes. Peters asked to what study Manninen was referring. Manninen answered he has a copy -of it in his office.. The study is approximately ten years old. The study states that the toe of the bluff is important, but it is not as effective to buttress the toe of the bluff, but the major problems are caused by the water coming out of the areas of the bluff and eroding and causing the sloughing of the bluff rather than the bottom falling away from it. The study suggested, at the cost of $25 million, the other problem would be more important and a more effective way to deal with the eroding and sloughing. Peters stated he was told this would be like a sea wall with a 28 foot wide road on it to run from the Toyon Villa apartments to the congregate housing. Approximately 4,900 feet. Off of it • would be rental areas, i.e. t-shirt stores, gift shops, etc. (like Homer's boardwalk). Williams stated he was involved in the study. The company had been requested to do a side study in addition to the harbor. The question was what could be done to stabilize the bluff and prevent erosion. A set of scenarios were presented of what could be done. The cost given was $26 million for one of the courses of study. This was based on 1983 dollars. Williams added, former Councilmember Wise had a study of his own going which included the sea wall and highway. This was separate from the official study. Peters added, information he has received regarding the sloughing of Mission Avenue ion the toe) includes perforation or placing. drain tiles, without much expense and vegetation would handle the wind erosion. Williams suggested Peters review the study as 'it discussed the drain tiles, etc. and how to drain the water after it is collected with the drain tiles. Thie solution is not as simple as it seems on the face of the discussion. It would be quite costly, involving electrical, engineering,.etc. costs. d. Bxeautive Sessions - Peters asked if the.executive sessions regarding evaluations, etc. could be held.after the - department and administrative reports. Williams explained there is a standard procedure for the agenda and they always handle the executive sessions at that point of time. • • • KENAI CITY COUNCIL MEETING MINUTES MAY 17, 1995 PAGE 29 J-2. Council Bookey - No report. Monfor - a. Wellness Program - Monfor asked if there was money included in the budget to subscribe to a Holt Wellness letter. It is very good. Monfor requested the cost be investigated. Monfor also asked if the City has an internal newsletter for the employees. Monfor suggested this be investigated as well. It could be done quarterly, bi-monthly, etc. to inform the departments what other departments are doing, etc. which could be incorporated with the wellness newsletter. b. Old Cams Mall - Monfor congratulated the work being done on the old Carr's Mall. They have placed banners in the parking lot. This again confirms the small beautification program begun by the city, has grown into a pattern for the whole city. Measles - No'report. Bannock - a. Bannock congratulated Mayor Williams on his comments, etc. given at the Assembly meeting last night. Also congratulations to the council for standing together through all the overlay district discussions. Bannock added he believed the council gave a unified front and continues to feel the council is right in their feelings toward the overlay ordinance. Smalley - a. Smalley reported he has received requests_fron some community members for topsoil. He suggested they contact McGillivray or Kornelis. The people would like to place some grass strips and plants (on city rights -of -way) to hold the . seeds, etc. Smalley added, they will plant the seed, etc. and take care of it at their cost. Kornelis stated there are no. projects right now. Williams suggested the pile of dirt along Marathon Road. Kornelis explained it is not clean soil (sand# dirt, etc.) McGillivray noted that they have some topsoil at the softball fields at this time. Their plan is to screen it and then stockpile it by the shop. Giving topsoil away has been done, but there have been times the city has had to purchase topsoil. b. Smalley apologized for being late. eookey - Bookey waked if the contaminated soils.at the courthouse are in worked again. Kornelis answered. yes. They are working on emptying out the pond. The meeting adjourned at approximately 10:17 p.m. Minutes transcribed and submitted by: oVEp 6Y UNCIL DATI jvCLIPX •