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HomeMy WebLinkAbout1994-02-05 Council Minutes - Work Session on Goals & ObjectivesKENAI CITY COUNCIL GOALS 9 OBJECTIVES WORKSHOP 70braary So 1994 9100 a.m. • 3135 p.At. Facilitators: Charles Alvarez and Karen Van Horn Council: Smalley, Bannock, Bookey, Williams, Measles, Monfor and Swarner. Staff: Manninen, Freas Public: Leo Oberts, Kevin Walker and Roger Meeks The facilitators and Council introduced themselves and gave a short review of their backgrounds. Alvarez reviewed his "rules for success" in order to have an effective workshop. They were: 1. Face reality as it is, not as it was, or as you wish it to to be. 2. Be candid with everyone. 3. Don't manage...lead. 4. Change before you have to. 5. Control your own destiny or someone else will. Y, An outline of a statement was presented to Council from Alvarez.. it was: To better serve the citizens of Kenai through listening and leading; to ensure a prosperous future by balancing the wishes of the community with responsible management. Council reviewed other mission statements included in the packet (those of Marysville, MI, Soldotna and Kenai department heads). None of Marysville or Soldotnals statements were integrated. Council used a portion of the department heads$ statement. council's discussion included their desire to state they want development, but with careful planning; want responsible growth; environmentally safe; courteous service. • • • GOALS & OBJECTIVES WORKSHOP FEBRUARY 51 1994 PAGE 2 Councils completed mission statement was: TO SERVE THE CITIZENS OF KENAI THROUGH LISTENING AND LEADING; TO PROMOTE GROWTH AND CONTINUALLY IMPROVE SERVICES BY BALANCING THE WISHES OF THE COMMUNITY WITH RESPONSIBLE MANAGEMENT. BREAK TAKEN: 10:20 a.m. BACK TO WORK: 10:35 a.m. FINANCE DEPARTMENT - . a. Personnel Director - Council discussed the advantages of adding a personnel director to the staff. Monfor used the hiring of the building official as a reason for it being advantageous to have a personnel officer on staff (hiring practices more consistent, etc.), also ADA requirements, family leave, etc. Walker suggested an assistant city manager could be involved in this. Williams stated he believed having a personnel officer on staff could save money in time, efficiency and cost analysis to pay for the position. Measles and Swarner agreed. Measles added the position has been discussed many times. Measles suggested the position could bean assistant city manager and the job description could be written to cover personnel functions, purchasing, etc. to make it a full- time job. FINDINGS: Swarner stated she would like to have the position added to the 94-95 proposed budget for consideration. Monfor suggested the item be returned to Manninen and Brown to develop a job description. The job title should be assistant city manager. Salary projections and job description should be brought back.to council at the next workshop. Meeks approved of the position as a citizen. Meeks added the city needs someone to be in charge when the city manager is out of town, etc. b. Computer - Williams suggested the computer be listed as. a five-year goal. Measles suggested having a computer expert' evaluate the city's entire needs and for assistance in knowing what to do. 'GOALS & OBJECTIVES WORKSHOP FEBRUARY 51 1994 PAGE 3 a. Unfunded Mandates - Manninen to compile a list of unfunded mandates and forward a copy to the AML, and Alaska state and federal legislators. The list should be available for the Council's next workshop as well. FINDINGS: a. Place Personnel Director/Assistant City Manager in 94- 95 budget for discussion. b. Place "computer evaluation" on short-term goal. Finance Department computer on long-term goal. KENA►I VISITORS AND CONVENTION BUREAU, INC. Monfor stated the KVCB board has not yet reviewed or approved the goals and objectives included in the packet. Monfor stated she was not comfortable discussing the goals and objectives that have been compiled by one person. 0 FINDINGS: Went on to next group. SENIOR CITIZENS CENTER Williams asked how much of general funding is the City responsible to put toward the Center. Manninen stated it is a stand-alone, self -enterprising function. Monfor corrected Manninen and stated he was talking about the congregate housing. Council was discussing the Senior Center. Monfor added the City has paid in -kind for utilities and employee increases. if the City would not pay in -kind amounts, the purposes of the grants and the grant monies would have to be changed. That would result in lost services to the seniors. Monfor suggested the Council investigate a tax for support of the Senior Center. Williams asked if they wanted to change the charter/code to allow for dedicated funds. Measles asked if the city can have services areas. FINDINGS: a. Short-term. Continue search for funding for two new vans. LIBRARY The possible addition to the library was discussed as well as the Library Commission's preparation of floor plans for an addition. GOALS & OBJECTIVES WORKSHOP FEBRUARY 5, 1994 PAGE 4 BINDINa88 a. Short-term. Have Administration compile a cost analysis of bid -ready plans for an addition. • b. Short-term. Get cost analysis for architectural rendering of the addition. c. Long-term. Library Commission to continue working on floor plan for library addition. PARKO & RECREATION DEPARTMENT a. Wellness Program - Monfor stated she believed it is needed. A program should not be offered to the Fire and Police departments, if not available for all employees. Measles stated the program must be developed in a manner the rest of the community believes is fair. rb� b. itinerant Camping - Discussion followed of whether it is the city's responsibility to have camping available. Swarner stated she is not sure the City should be putting money into a camping area for cannery workers. Swarner added She believed a tourism camping area is needed. Swarner suggested reopening the Forest Drive Municipal Park and have a host couple there to manage it. Monfor stated in the past, most of the people working at the canneries wanted to experience living in a tent, etc. This has changed in the last years. There are more -migrant workers now. Monfor stated she believed the City will have to discuss this. The citizens may not want to pay for it. Also,., the City has -a responsibility in protecting the dunes. The City needs to take on the cost as a responsibility of the environment. Monfor added the Municipal Park was closed because the city was not maintaining it properly. Until it is maintained properly,, it should be kept closed. Bookey stated he agreed with Monfor but thought the discussion goes back to management. Bookey added there have been problems with management not doing what Council wanted done. Bookey stated the canneries in the.7018 supplied space.for their , . workers. The canneries have a responsibility to continue to supply living space for them. Monfor stated if the cannery worker problem continues, the city has a responsibility to the citizens to be sure sanitation and GOALS & OBJECTIVES WORKSHOP FEBRUARY 51 1994 PAGE 5 trash receptacles are available. An ordinance is in place (trash and sanitation on private property) and it needs to be enforced. Williams suggested a cannery campground be included in the five- year plan. Smalley suggested the city could be a pass -through agency for funds. BEAUTIFICATION Swarner suggested as a long-term goal to "clean•housell in regard to the Beautification Committee. Also, the Council needs to look at the direction of flowers in the city. Maybe contract it out and city employees not be responsible for planting, weeding, etc. Discussion followed regarding placing a city greenhouse on property by ballfields and Extension Service garden plots. The. greenhouse would be used to grow flowers for placement in city ` planters and flower beds. Swarner suggested the Beautification Committee be integrated into the Parks & Recreation Commission. Measles stated he believed the responsibilities of the Beautification Committee should be given to the Parks & Recreation Commission. The commission should be restructured by sunsetting the Beautification Committee. and replacing some of the Commission members with some of the committee members. FINDINGS FOR PARRS & RECREATION AND BEAUTIFICATION= a. Long-term: Develop a wellness program policy for all city employees. b. Short-term: Establish a tourism/visitor fee tenting - only campground with management within the park and clean it up. c. Short-term: Itinerant Campground - Establish a committee to address the cannery worker issue. d. Short-term. Solicit information from Oregon regarding their camping programs and implement changes as needed. e. Short-term. Find cost effectiveness of contracting out flower work. f. Long-term. Have Beautification Committee develop a plan and method for cooperative work between the Extension Service and the City to place a greenhouse by garden plots/ballfields. g. Restructure the Parks & Recreation Commission by replacing some of its members with members of the Beautification Committee and sunsetting the Beautification Committee. GOALS & O&TSCTIViRB WORKSHOP FEHRUARY 5, 1994 PAGE 6 POLICE DWI-: — MM rr FINDINGS I a.. short-term. Purchase new car radios. b. Long-term. Purchase of video cameras for police cars. c. Long-term. Additional personnel. FIRE DEPAR'1'NM Discussion followed regarding the replacement of Water Tanker -le Also discussed was the forwarding of two City fire trucks to the Fire Training School for their training, but the trucks would remain available for City's use as needed. ` FINDINGS a. Long-term. Develop a two-way system (with Fire _ Training School) for use of two fire trucks. b. ,short-term. Purchase of tanker truck. c. Short-term. Develop a cost analysis for either upgrade/repair or replacement of the generator system. AIRPORT The replacement/cleaning of the carpet was discussed. Also the car rental agencies leases and leased areas. Williams suggested when one car rental -agency pulls out, another. should not be let in. Monfor stated she has n►ade an effort to look at other car rental agencies ,at' other airports as to- the size of .the spacest. the accommodations as'a whole, etc. Monfor stated she has not found any that have dividers, glass partitions, etc. like those at the Kenai Airport. They are mostly a counter with a big sign (company name) on the .wall.. Williams suggested the re -negotiation ofthe car rental leases be bid 6h April i instead of July i due to the timing of when the agencies -,buy their new vehicles. Leo oberte discussed his opinion the airport needs to be equipped for jet aircraft landing and regular flights. FINDINGS . a. Short-term. Have a professional cleaning service look. at .the carpet to see if it can be gleaned and look better. Also their estimate whether the carpet will last another year. GOALS & OBJECTIVES WORKSHOP FEBRUARY S, 1994 PAGE 7 b. Short-term. leases by April 1 with c. Short-term. d. Long-term. plan. PUBLIC WOE Develop a new policy to re -bid car rental effective date of July I. Cost estimate of carpet replacement. Incorporate airport report into five-year Discussion followed regarding a new clarifier system, water wells, roads needing paving, and water and sewer needs in the city. Walker suggested a review of the process for quality assurance of paving jobs. FINDINGS: a. Long-term. Feasibility/cost analysis to design a new clarifier r b. system Short-term. After new well testing okayed, develop cost estimate for a wellhouse facility and pipeline/hook-up construction to get water from the well to the existingosystem. c. Short-term (ASAP). Bring forth an inventory roads of city. e, inner core, and outer core needing paved -- center corf cost analysis for d. upgrading Short-term (ASAP). Prepare.a to gravel -standard and paving�sed onof e. Development a completeinventory wateresent and sewer. f ewrner core and outer care system to be built -- center corwork needed in present dollar city. Prepare cost estimate for value. f. Long-term. An analysis of the city's street light program. g. h. Long-term. Erosion study. Long-term. Future development of a boat ramp in the Kenai River. i. Long-term. Pursuit of a boardwalk project with the State at 100% State funding. ADMINIBMTION = a. Bring together and get started on costs analyses. b. Get back together to review and set. c. Williams to correspond with Department of.Interior regarding the acquisition/land trade of old Fish & Wildlife property to the city. If acquired, could be used for historic park. GOALS a OBJECTIVES woxicsxor FEBRUARY 51 1994 PAGE 8' ��rr wox soy March 26, 1994 at 9:00 a.m. was suggested for the next workshop* The workshop adjourned at approximately 3:40 p.m. r ��. � � j .. .,�� ' •- � � L.�..,_e.,. 1. `.r_ .:.. �.A..r t ,� r.- F • M GOALS & OBJECTIVES WORKSHOP FEBRUARY 5, 1994 PAGE 9 BHORT-T= OOALA (LIST NOT PRIORITIZED) 1. Add Assistant City Manager/Personnel Director to staff. 2. Computer system review and evaluation. 3. Compile list of unfunded mandates (send to AML, State and Federal legislators). 4. Continue search for funding for two new vans. 5. Prepare cost analysis of bid -ready plans for library expansion. 6. Get cost analysis for architectural rendering of library addition. 7. Establish a tourism/visitor fee tenting -only campground with management within the park and clean it up. 8. Coordinate between Police and Parks enforcement. 9. Itinerant Campground - Establish a committee to address the cannery worker issue. 10. Solicit information from Oregon regarding their camping programs and implement changes as needed. 11. Find cost effectiveness of contracting out flower work (planting, weeding, watering, etc.) 12. Purchase of tanker truck. 13. Develop a cost analysis for either upgrade/repair or replacement of the generator system. 14. Have a professional cleaning service look at the carpet to see if it can be cleaned and look better. Also their estimate whether the carpet will last another year. 15. Develop a new policy to re -bid car rental leases by April.1 with effective date of July 1. 16. Cost estimate of carpet replacement at airport. 17. After new well testing okayed, develop cost estimate welihouse facility and pipeline/hook-up construction 18. 19. 20. ai. • aa. 23. water from the well to the existing system. (ASAP) Bring forth an inventory of roads needing center core, inner core, and outer core of city. (ASAP) Prepare a cost analysis for upgrading to standard and paving based on present dollars. Development a complete inventory of water and s to be built -- center core, inner core and outer City. Prepare cost estimate for work needed in dollar value. for a to get paved -- gravel - ewer system core of present Prepare cost analysis, timelines and regulations for, preparing a visitor (tourists) fee campground (tent camping only, Kenai Municipal Park) -- before May 1. Computers/Police Department. Purchase new car radios. . GOALS & OBJECTIV86 WORKSHOP FEBRUARY 51 1994 PAGE 10 24. Assist appropriate agencies in relocation of Public Health Clinic. 23. Parks & Recreation Department cooperate with businesses concerning beautification. T ,OH__a-T,=11LU-YBAR 00-ALS (LIST NOT PRIORITIZED) 1. Finance Department computer. 2. Library Commission to continue working on floor plan for library addition. 3. Develop a wellness program policy for all city employees.. 4. Beautification Committee to develop a plan and method for cooperative work between the Extension Service and the City to place a greenhouse by garden plots/ballfields. 5. Restructure the Parks & Recreation Commission by replacing some of its members with members of the Beautification Committee and sunsetting the Beautification Committee* 6. Purchase of video cameras for police cars. 7. Additional personnel for Police Department. 8. Develop a two-way system (with Fire Training School) for use of two fire trucks. 9. Incorporate airport report into five-year plan. 10. Feasibility/cost analysis to design a new clarifier system. 11. An analysis of the city's street light program. 12. Erosion study. 13. Future development of a boat ramp in the Kenai River. 14. Pursuit of a boardwalk project with the State at 100% State funding. 15. Addition to Congregate Housing. 16. City greenhouse 17. Satellite fire stations 18. Replace airport carpet. 19. Investigate future funding sources (dedicated taxes, service areas, etc.) 20. Additional boat ramp facilities. 21. Continue to pursue boardwalk project with 100% outside funding. 22. Expand utilization of City Hall. 0