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HomeMy WebLinkAbout1994-09-21 Council Minutes - Work Session• rt • � WORR. SIBSION OF THE i WMI CITY CO=CIL' SEPTOWER Slo 1994 6800 POK* Kuhl CITY COUNCIL CMV BERB The September.21, 1994 work.session, held in the Kenai Council Chambers, began at approximately 6:05 p,m. COUNCIL vallonTs . Monfor, Smalley, Measles, Swarner and Bookey. COUNCIL 1venTs Bannock STAFF pansms Acting City Manager K.. Howard, City Clerk Freas#. City Attorney Graves, Airport Manager Ernst, Acting Public Works Director La Shot, Senior Center Director Porter, Librarian DeForesst and.Parks'& Recreation Director McGillivray. OTHERS p SMNTs Loretta Breeden (Beautification/Council on Aging), Ethel Clausen (Townsite Historic Board), Susan Hett (Beautification),. Dick Huitberg (Parks &Recreation), Sylvia Johnson (Beautification), Teresa - Werner Quade (Planning & Zoning), Bill Toppa (Airport), Dorothy Gray (Townsite Historic Board), Karen Mahurin (Townsite Historic Board) and Ror. Geocke (Planning & Zoning). DISCUBS=ONS ayor Williams stated the reason for the work session was to review the ctivities of the various commissions, .committees and boarder of the City. of Kenai Williams requested commission/committee members present to encourage. their neighbors .and friends to apply far appoiiitments to commission/" Comm ittees Williams suggested the member$ review the portions of code that govern: their particular -board, commission or committee: Councilwoman Swarner asked Freas.if there had been any response to the newspaper advertisement requesting applications from citizens. Freas . reported approximately three applications were distributed. At that time, only one�wou.an interested in placement or the Planning & Zoning Commiesion had returned her application.. Referring to attendance records included in the packet, Council reviewed each board, Commission and Committee separately. C�j, an trim : Williams. noted the'Council on Aging membership was recently increased from seven to nine. Member Breeden suggested more background information be forwarded to .the membership prior to the meetings in order that they are able to make.more informed decisions.. Williaze, explained the Council. on. Aging is not regulated by the City : Council as . much as. the other boards, commissions and com�►itteegi, '� lliams suggested Breeden bring. this concern to a'Council on Aging mee'Cing.or discussion by the full membership. Director Porter. .expl.a hed .'tho Council on Aging is required by federal law in order for thesm to recei.v►e funding 0rom a federal grant. Porter added the last two'Seetings were somewhat mergency-type:.meetings wherein there wake little .information to ,forward prior to the meeting. Porter stated she will make'a better effort to forward background information to themembership prior . t4 the meetings* KENAI CITY COUNCIL WORK SESSION SEPTEMBER 21, 1994 PAGE 2 is Airport Commission: Williams requested changes to the Airport Commission. Williams added the Commission had no meetings for the last five months. As the airport is major concern of the city, he would like the Commission to take an active stand. Williams requested Commissioner Bonewell be removed from the Commission because she has missed several meetings and is no longer eligible to continue (according to the code). Swarner noted her attendance record was okay, there was another member who had missed more meetings. Williams stated he still wanted to remove Bonewell from the Commission. Williams requested Commissioner Toppa be moved from the Airport Commission to the Planning & Zoning Commission. There will then be two vacancies on the Commission. The Commission will also have to choose another chairperson as Toppa has held that position. Toppa stated the Commission took a summer break which accounts for some of the "no meetings.01 Other meetings were not held because there were no quorums. Councilman Measles stated the Code does not permit "summer breaks" unless Council allows for a different scheduling of meetings. here are three commissions who have taken summer breaks which is the usiest time for the area of their commissions (Parks & Recreation, Airport and Harbor). Measles stated he would like all the commissions to have regular monthly meetings on a regular schedule unless some real pressing situation arises that there is a need to deviate from that schedule. If they have to deviate from the schedule, it can only be done with the permission of the City Council, CLERK FREAB WAS DIRECTED TO BEND A LETTER TO ALL BOARDB, COMMIBBIONB AND COMMITTRES MORNING TRW OF TEAT RLQUtREMMT * Swarner stated she agreed. Swarner also requested the length of continuous terms be reviewed. Measles referred to KMC 1.90.050(b), if any member should have three (3) consecutive, unexcused absences from regular meetings of the board, commission or committee, it shall be reason for removal from that board, commission or committee. Measles stated the question of "excused" or "unexcused" is a gray area. Freas added it is not certain what constitutes excused and who should do it. Measles suggested the chairperson should make that determination. 4&NXNXBTRRTXON VIS DIRECTED TO AMEND KNO 1.90.050(b) TO BPBCIFY TAR EXCUBED/UNNSCUOND QUESTION BIMILAR TO THE CODE DETERMINING THE COUNCU18 ABBLNCSB. KENAI CITY COUNCIL SEPTEMBER 21, 1994 PAGE 3 0 WORK SESSION M$ABLSS RSQtiS8T8D MINOTSS OR NOTICES STATING THERE IIAB NO NESTING DUE TO LACK OF QUORUS SHOULD STATE no Was ASLE TO ATT3UMe NORM REQOSSTED Ay#, COMMISSION*COM1[IT'1'F1�8 . BIND HOARDS SH �OBl4 TIFIED�BBBTHERE A ARE POSITIONS AVAILAALS ON Tun AIRHORT CDi11t1R8S=ON TO aI CHANCE TO CHANG$ C0XKI88=ON8 IF THEY 80 FRBAB DAMS ASSED TO REVIEW THS MINOTBB TO DXTZMNB H�T CN R E CORD NOT IN. ATTBHpAIiCE FOR THE NESTtNd4 NQTED A8 'ISO QQOAVM PRESENTED AT THE Woltz 8388ION. • Williams stated the Beautification Committee has by the neautitica • Williams added he waspuzzled since her wonderful job throughout the city. attended meeting missed meetings of Kim Booth• she has stated she abelieved the missed appointment to ueetooamittee- Susan work conflict. meetings were d �1T=NQN A8 FRSAS NA8 RSQCEBTED TO WRITE TO BOOTH AND AOR A COXXXTTLS NOWEIR. IB 898 WA�1'8D TO CO Position available 4-illiams noteha aeu ie seamre was Onen appointed. on the Committee and equested o Council the Beautification Committee plannmdohi�aking Breeden reported to stated he did not have a,p. em off November and December. Smalley d the Committee should forward a letter to uld requestingai�lyr Measles state to not hold meetings in those months* The same rule sh everyone. harbor Commi�ssio� Swarner ask ed if this commission could be combined wditthe another commiss ion Williams stated the question was wtth Whom it to the Airport combined. Williams added it would notrk ommission. Thereto work Commission as that -commission -is a stand -alone., -They are there to be done and there will be future prossysstemslwhich will be a out -buoys and anchoring Y having discussions regarding problem they will have to attend to in the future. the Williams noted Council reviewed the attendance reciSeioner on. trds of I the he attendance list.(Munn). attendance record of the first commissioner information supplied. Williams asked to have the middle meeting The second comet issioner needs to have .a letter drafted of whether he wants to continue or not (Knackstedt). CReTSD� AND ABK FRBAB WAS REQVS8TSD TO SEND L$TTZR8 TO iL81�8SR8 CO 8i S am d4 '8 AB IF TREY WANT TO CONT. TNSIR �RSITYB TO T8E 8MER MHg'1'INtt,18. stork Dis • Williams apologized to the Board Members. the -sa ._ attending the meeting for the letter hadssed itfwas found to be a staff first meeting of the Board. Williams KENAI CITY COUNCIL WORK SESSION SEPTEMBER 211 1994 PAGE 4 0 error and that only six of the nine members had been notified. Williams noted there are additional applications on file for this board, however at this time all positions were filled. Dorothy Gray reported the Board has applied for a $20,000 federal grant. If they awarded the grant, they will be speaking with Council about it. Gray also reported the Board will be listing their goals and objectives at their next meeting. FdRile WAS REQUZBTLD TO BEND A LETTER TO THE WOURTH MEMBER ON THE LIST (JARRIG) AND A8 IF EE 11 ne TO CONTINUE SIB MEMBERSHIP. Breeden questioned whether she was allowed to be a member of the Council on Aging, Beautification Committee and Personnel Arbitration Board at the same time. Breeden stated she would resign from one if there is a problem. it was noted the Code does not disallow such memberships and that the Personnel Arbitration Board has only met twice in thirty years. Li_braly Cg=Lssjont Monfor stated the Commission may be writing a letter requesting not to have a meeting in July. There were no changes to the ,aaaLibrary Commission. it was.noted the Commission has had very good . Wttendance. Council discussed finding another student representative. DeForest stated she preferred having a student representative only if they were attended meetings and were involved in the.meetings. parks & Recreation.Commisaion: Williams noted the Commission and some. of the Commission members have been active for a long time. However, there have been difficulties with attendance to meetings, no quorums, and taking off for summer breaks. Williams noted the Commission will need to request the scheduling change.in the future. Monfor noted the "lack of.agenda items" was.an interesting topic. Williams stated the agenda items should be generated from the Commission and staff. Monfor added sometimes people get so involved in their personal agendas they forget the reason why the commission exists. Monfor suggested the Mayor and Councilmembers need to send a letter to the chairpersons and relate why there are commissions, committees and boards. The letter should be forwarded to their commission, etc. members as well. Williams noted Commissioner Massie had missed approximately four meetings. Williams requested Us be uvitt*n and asked if he would like to continue on tho Commission. FRXU WAS REQUESTED TO BEND LETTER AND C0PI88 OF CODE REQARDXXQ TBE 8,92ci c CONUXBBIOHS QOKKXTT= OR. BOARD TO TU MOWERS TO REMINL IREN IIMlt TRRIR COXKX88I0N, COM 1TT88 OR BOARD EXIST& KENAI CITY COUNCIL WORK SESSION SEPTEMBER 21, 1994 PAGE 5 0 COUNCIL DIRECTED TRAT DICK CARMAN AND GENE BURDEN BE RMOVED FROM THE BOARD, FREAK WAS REQUESTED TO BEND A LETTER TO MARJ O'REILLY JWD AGM IF HER POSITION ON THE APOC WOULD 8E IN CONFLICT; TO DR. BAILIE AND ASK IF RE WOULD LIKE TO 0? XNUE SINCE HE SPENDS A GOOD BIT OF T=MS OUT OF STATE; AND TO THE REMAINING MEMBERS AND ASK IF THEY WISH TO CONTINUE THEIR ASSOCIATION WITH THE BOARD. MEASLES REQUESTED THE CODE REFERRING TO THE BOARD BE REVIEWED AND AMENDED IN REGARD TO THE QUALIFICATIONS. Breeden asked if members of the Personnel Arbitration Board are legally protected in regard to judgments they may make. Attorney Graves stated the City indemnifies the Personnel Arbitration Board and that there should not be a possibility of real liability unless something outrageous takes place. planning &_Z_o :. ca Williams noted the attendance of most members was good except for two members. It was noted Commission member Glick's job responsibilities kept him from some of the meetings. it was noted Commission Member McComsey may have job conflicts as well. EAB WAS REQUESTED TO BEND A LETTER TO WMER XC CONSEY AND ASK IB BHE SUED TO CONT=Z ON THE COMMIBBION. Councilman Smalley added the commission, committee and board members are the "unsung heroes" of the City. There positions and decisions are not. always popular. Smalley suggested a thank you be placed in the newspaper for their services. Freas suggested the ad be placed during Volunteer Week. Freas stated she would check to see when Volunteer Week happens. Toppa stated he enjoyed work on the Airport Commission. Toppa added it appeared at times, the Council did not listen to their suggestions and they found it to be frustrating. The work session adjourned at approximately 7:05 P.M. session nctes transcribed and submitted by: . i i. QLso 1 ,• C,