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HomeMy WebLinkAbout1995-10-04 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING OCTOBER 4, 1995 7:00 P.M. KENAI CITY COUNCIL CHAMBERS A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Sarah Hemphill and Andrea Stoltzfus - KCHS Jr. Achievement Corporation/Kenaiopoly. C. PUBLIC HEARINGS 1. Ordinance No. 1666-95 - Increasing Estimated Revenues and Appropriations by $60,000 in the General Fund for Legal Expenses Related to Inlet Woods Special Assessments. 2. Resolution No. 95-58 - Requesting a Grant from the State of Alaska Under the FY97 Capital Matching Grant Program. 3. Resolution No. 95-59 - Transferring $3,000 in the General Fund for a New Computer System to be Used Primarily for Planning and Zoning. 4. Resolution No. 95-60 - Concurring with the State of Alaska's and the Kenai Peninsula Borough's Declaration of a Local Disaster Emergency Due to the Recent Storm and Flood Emergency Events in the Kenai River Watershed. me 5. Resolution No. 95-61 - Awarding the Bid for a "Rotary Snow Remover01 to Pacific North Equipment Co., for a Total Amount of $84,447.17. 6. Resolution No. 95-62 - Declaring Equipment, Supplies, and Materials Surplus or Obsolete. 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees E. MINUTES 1. *Regular Meeting of September 20, 1995. F. CORRESPONDENCE G. OLD BUSINESS H. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. Discussion - Capital Improvement Project List 4. Discussion - Setting Date for Student Government Day EXECUTIVE SESSION I. 1. Mayor 2. City Manager 3. Attorney 4. City Clerk -2- 5. Finance Director 6. Public Works Director 7. Airport Manager J. 1. citizens (five minutes) 2. council K. ADJOURNMENT -3- KENAI CITY COUNCIL - REGULAR MEETING OCTOBER 4, 1995 7:00 P.M. KENAI CITY COUNCIL CHAMBERS MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:04 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Smalley, Williams, Bookey, Swarner, Monfor, Measles and Bannock (arrived at 7:06 p.m.). A-5. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD: B-2, Tom Moore - Signs at Cunningham Park. H-5, Rate Increase/Kenai Municipal Golf Course ADD TO: I-1, Mayor's Report - Kenai Peninsula Tourism Marketing Council, Inc. 10/2/95 request for monetary sponsorship/ Communitv Forum. I-1, Mayor's Report - 10/3/95 Kenai Senior Services invitation to attend Alaska Commission on Aging meeting on October 18, 1995. MOTION: Councilman Smalley MOVED for approval of the agenda as amended and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. A-6. CONSENT AGENDA Mayor Williams reported he had no changes to the consent agenda. MOTION: Councilman Smalley MOVED for approval of the consent agenda as presented and requested UNANIMOUS CONSENT. Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 2 ITEM B: SCHEDULED PUBLIC COMMENT B-1. Sarah Hemphill and Andrea Stoltzfus - KCHS Jr. Achievement Corporation/Kenaiopoly. Ms. Hemphill and Stoltzfus introduced themselves and reported they are seniors at the Kenai Central High School and members of the Junior Achievement class. Hemphill and Stoltzfus explained the Junior Achievement class was again selling advertisement spaces on a Kenaiopoly game board as part of their project for the year. They requested council purchase a square on the board again this year, adding that since the city purchased a square for $200 last year, this year's cost would only be $50.00. The city would also receive a free game. Councilman Smalley asked if the city did not purchase a square, would that space remain empty. Hemphill/Stoltzfus answered no, a picture of the high school would be placed in that spot. A short discussion followed and the game board was shown to the council. Hemphill/Stoltzfus also stated council could request a different space than last year for their advertisement if they so chose. MOTION: Councilman Smalley MOVED that the City of Kenai purchase a space on the Junior Achievement Kenaiopoly game board for $50.00. Councilwoman Monfor SECONDED the motion and Councilwoman Swarner requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. B-2. Tom Moore - Signs at Cunningham Park Mr. Moore introduced himself as residing at 2947 Beaver Loop Road and stated he appreciated council adding him to the agenda. Moore reminded council he and others came forward at a meeting in the spring and requested a pay telephone, restrooms and signs be placed at Cunningham Park. Moore stated he thought the restroom looked good and asked if the telephone would be placed. Williams explained placing a telephone was investigated and it was found that the cost would be exorbitant (cost of the phone, plus cost for damage, etc.). Moore stated he understood and agreed the cost was too much. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 3 Moore requested signs be placed along the roadway, approximately 500 feet from the Park entrance (on both sides of the road). Moore added, the signs should also have an arrow, pointing to the appropriate side of the road, informing travelers where the driveway to the park was situated. Moore added, he has people in campers turning around in his driveway all the time who have missed the entrance, because it is hard to see the entrance to the park. Councilwoman Monfor asked if the signs could be placed by Public Works. Kornelis stated he would have to get permission from the State to place the signs, but did not think it would be a problem. Kornelis stated there was a wooden sign at the entrance. Moore stated that sign was too low and the fireweed hid it from view. Bookey added, in the spring, Ernie Knackstedt requested the wooden sign be repaired. Bookey asked if that had been done. Kornelis answered the sign had fallen down. It was replaced, but evidently was placed too low. Kornelis added, his department could place the 11500/11 signs closer to the roadway and cut back the weeds for the wooden sign. Moore thanked council for their help. ITEM C: PUBLIC HEARINGS C-1. Ordinance No. 1666-95 - Increasing Estimated Revenues and Appropriations by $60,000 in the General Fund for Legal Expenses Related to Inlet Woods Special Assessments. MOTION: Councilman Measles MOVED for adoption of Ordinance No. 1666-95 and Councilman Bookey SECONDED the motion. There were no public or council comments. VOTE: Smalley: Yes Williams: Yes Bookey: Yes Swarner: Yes Monfor: Yes Measles: Yes Bannock: Yes KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 4 MOTION PASSED UNANIMOUSLY. C-2. Resolution No. 95-58 - Requesting a Grant from the State of Alaska Under the FY97 Capital Matching Grant Program. MOTION: Councilman Smalley MOVED for approval of Resolution No. 95-58 and Councilman Measles SECONDED the motion and requested UNANIMOUS CONSENT. There were no public comments. Williams asked if the $211,000 was being requested in the next capital grant program. Kornelis answered yes. Kornelis added, the city remained short in funds to complete the project. Williams referred to the memorandum included in the packet from Ashley Reed who suggested getting the request information together and meeting with the Governor early. Williams requested Administration compile a total amount required to finish the project so that information may be passed on to the Governor. Council had no objections to Williams' request. VOTE: There were no objections to the motion. SO ORDERED. C-3. Resolution No. 95-59 - Transferring $3,000 in the General Fund for a New Computer System to be Used Primarily for Planning and Zoning. MOTION: Councilman Smalley MOVED for approval of Resolution No. 95-59 and Councilwoman Swarner SECONDED the motion. There were no public comments. A short council discussion followed in regard to the types of computer equipment purchased for city offices. Councilman Bannock stated he thought the type being purchased, amount, for the needs stated, was too much. There was disagreement by some of the council. Williams stated he discussed the matter with Kornelis because he had some of the same concerns. The need was explained (using it for training, daily work, etc.). KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 5 Councilwoman Monfor stated she believed it very important that the employees have good equipment. If outdated equipment is used, the city will probably receive workers' compensation filings due to eye, neck and other injuries. Council should set the policy and get the best type of equipment for the employee's use. Monfor added, she believed it is an administrative decision. VOTE: Councilman Smalley requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. C-4. Resolution No. 95-60 - Concurring with the State of Alaska's and the Kenai Peninsula Borough's Declaration of a Local Disaster Emergency Due to the Recent Storm and Flood Emergency Events in the Kenai River Watershed. MOTION: Councilman Smalley MOVED for approval of Resolution No. 95-60 and Councilman Measles SECONDED the motion. Thprp wprp no public comments. Williams explained the resolution was concurring with the declaration of disaster presented by the Kenai Peninsula Borough. The resolution did not address the issues of FEMA or flood insurance, etc. That would probably be discussed a later time. Williams added, he spoke with Mayor Gilman and he was very insistent that the resolutions are done (by Peninsula communities) so that the federal government will acknowledge the damage and recovery. Gilman also had concerns about FEMA's flood program. Bookey asked what the dollar amount of damage was in the private sector. Manninen answered (referring to the back-up information attached to the resolution), the actual costs were submitted up to the date of the memorandum (he thought September 27). As far as the total cost, they did not have a total public/private cost in Kenai. Statewide, he understood, was over $10 million public and over $1 million private. Other than what the day-to-day cost had been from the Fire, Police and Public Works Departments, personnel, equipment and KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 6 materials, they didn't have a half -million dollar estimate. At the time the estimates were made (in the back-up information), the water had started to subside. They had not identified the damage to the private property. Since then they received requests from several private property owners for LID -type assistance and information has been distributed to them. To answer Bookey's question directly, Manninen stated, they did not have a total cost. The purpose of the resolution was to concur with the Borough's declaration of disaster emergency and to make the city eligible for funding, if and when it became available. If the city chooses not to, there probably wouldn't be any funding in the 20th century for any damage. Williams stated the figure placed by the management team for the total flood damage was $10,800,000 and comments made by Mayor Gilman were that it was not sufficient enough. The damage in the Seward area alone would exceed $4 million to public facilities. They don't know how much more because they may be needing some dredging in the small boat harbor, the airport suffered damage due to changing of the river bed, etc. For purposes of beginning the flood recovery program, the Governor has set a figure of $10,800,000. Manninen added, to add to the scope of what the city's costs might be if Corps of Engineers and FEMA approvals are received for the things they are thinking about doing and have introduced at meetings at the borough and at the state level. They are talking about dredging the river, bank erosion control, and the study of ten years ago estimated $25 million for the bank stabilization. He added, he was not saying that amount would be received, but there would be no chance of receiving it if the resolution would not be passed (this resolution or a similar resolution). Manninen added, they have made it clear that dredging of the river was important and stabilization of the bank was important to Kenai for reimbursement for some of the costs that the city has already incurred for infrastructure improvements, for storm drainage especially after the city fixed them one time and had to go back and do it again after the storm event is important, and also the property owners that had property damaged, it's important to make sure they are eligible for some kind of assistance or reimbursement. Without the resolution, none of that would be possible. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 7 Williams noted that he and the city manager were available to answer questions about the flood recovery as they had spent many hours on the issue with FEMA, the Borough and the Governor's office. Pictures were passed out which were of flood damage. Williams added, the city did not suffer much home damage, although there may be some on the horizon as some are near damage due to bank erosion. Williams added, he and the city manager would be meeting with Senator Stevens and invited council to attend. They also met with aides from Senator Murkowski and Representative Young's offices last week. VOTE: There were no objections to the motion. SO ORDERED. C-5. Resolution No. 95-61 - Awarding the Bid for a "Rotary Snow Remover" to Pacific North Equipment Co., for a Total Amount of $84,447.17. MOTION: Councilman Bookey MOVED for approval of Resolution No. 95-61 and Councilwoman Swarner SECONDED the motion. There were no public comments. Swarner asked when the snow remover would be delivered. Kornelis stated he was not sure, but thought in about 60 days. Bookey asked how big the unit was as he thought it would be more costly. Kornelis answered it was a big unit, but the bid came in lower than expected. He had budgeted $40,000 more than needed for the equipment. Kornelis added, there was only one bidder, but that specifications were distributed to three companies. VOTE: There were no objections to the motion. SO ORDERED. C-6. Resolution No. 95-62 - Declaring Equipment, Supplies, and Materials Surplus or Obsolete. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 8 ry US" EON In Councilwoman Monfor MOVED for approval of Resolution No. 95-62 and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. There were no public comments. Smalley asked which items on the list referred to the old tanker truck discussed at the last meeting. Kornelis explained the truck was on the last auction list. The tank had been removed from the truck and would be sold separately. The tandem fenders and storage boxes on this auction list were removed from the tanker truck. Williams requested the list be amended by removing the La France 1967 fire truck as it had historic value. Bookey added, the truck was the first brand new fire truck the city purchased. MOTION TO AMEND: Councilman Bookey MOVED to amend the auction list by removing the 1967 La France fire truck from Resolution No. 95-62. Councilman Smalley SECONDED the motion. There were no objections. SO ORDERED. VOTE ON MAIN AMENDED MOTION! There were no objections. SO ORDERED. BREAK TAKEN: 8:44 P.M. BACK TO ORDER: 9:00 P.M. MOTION: Councilman Smalley MOVED to appoint Councilwoman Monfor to administer oaths of office at the October 19, 1995 council meeting and Councilman Bookey SECONDED the motion. Councilwoman Swarner requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. ITEM D• KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 9 D-1. Council on Aging Swarner reported the minutes of the last meeting were included in the packet. Also, the Alaska Commission on Aging would be meeting at the Senior Center on October 18, 1995. Council was invited to attend the lunch and meeting if they desired. Director Porter reported the building of the sun room was in progress. Kornelis reported the storage shed would be moved back and electricity would be run to it. D-2. Airport Commission Councilman Measles reported the next meeting of the commission was scheduled for October 12. D-3. Harbor Commission Councilman Bookey reported the next meeting would be held on October 9, 1995. D-4. Library Commission Councilwoman Monfor reported the commission met the night before. Their discussion centered around the election and how the proposition for the library expansion might turn out. Monfor added, the student representative would be at their next meeting. Monfor also stated her enjoyment of working with the Library Commission during her terms as councilmember. Adding, the Library Commission had done a lot of work over the years to make the library a better place for the community. D-5. Parks & Recreation Commission Councilman Bannock reported the next meeting would be held on Thursday, October 5. Bannock referred to the letter of resignation from Commissioner Latz and the application of Ron Yamamoto for placement on the commission. Williams stated he spoke with Yamamoto about his participation with the commission and was assured Yamamoto would attend the meetings, etc. There were no objections from council to accept Latz' resignation and appoint Ron Yamamoto to the Commission. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 10 D-6. Planning & Zoning Commission a. Daubenspeck Property - Councilman Bannock reported he attended the meeting for Councilman Smalley. The minutes and agenda were included in the packet. The Commission reviewed a proposal by The Continuum Corporation (Leo Grasso) to use the Daubenspeck property for the site of condominiums, part of the assisted living complex. There was a long discussion as to whether that building project would be the best use of the property. They were concerned that project may not belong fronting Bridge Access Road. The Commission moved to postpone the action. It was his impression the question placed before them was "should the city lease the property" and the Commission was not willing to make that decision. Bannock added it was apparent by a memorandum distributed to the Commission, that The Continuum Corporation had contacted the Daubenspecks in regard to the property. The Council gave some direction to Grasso and said the property may not be able to be used for such a project. The memo implied that Grasso contacted the Daubenspecks. Bannock stated, another question was if the lease took place, and because it is part of the Daubenspeck property, would that be dedicated money to the recreational -type activities for which the Daubenspeck property monies were set up. Williams stated it was not Grasso that contacted the Daubenspecks. It was the city attorney on behalf of the council as there were concerns in regard to the original granting of the property. After studying the document closely, it appeared that it actually was in two parts. One, relative to the royalties received from the property that would flow to the recreation commission and the other in regard to the property that would belong to the city. The city's concern was what could be done with the property. City Attorney Graves stated the council directed him to write the Daubenspecks and ask whether the property could be leased. They wrote back and stated they would release that property for any use the council saw fit. Then Administrative Assistant Howard wrote to the Planning & Zoning Commission and Parks & Recreation Commission asking whether they wanted to declare the property not needed for a public purpose. Graves continued, regarding where the revenues would go, there were two parts to the Daubenspeck donation. One was the oil and gas royalties, which were dedicated to recreation and then the KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 11 land, which was given to the City of Kenai to be used for public purpose. If the land would be sold, by Charter, the money would go into the Land Bank Fund and only the interest could be used. Bannock asked for a clarification; the gas and oil royalties was the dedicated money for the recreational -type activities. Graves answered yes. Bannock added, the sale of the land, funds garnered would go into the Land Bank Fund. Williams added, sale or lease of land. Graves confirmed. Williams stated he noticed, in the minutes, there was a long discussion as to whether this project would be the best use of the property. Williams added, he thought that would come under the purview of Planning & Zoning, but the area would not be used for commercial purposes. There was, some time ago, thought the property could be used for the site of a convention center, but at looking at the amount of land there, there would be enough property to place both buildings on the land. Williams added, the city would have to wait and see what The Continuum Corporation wanted to do. Also, there were other considerations that may have to be given and discussed at a later date. b. Meeting Attendance- Bannock also reported there was some discussion at the meeting in regard to attendance to the meetings by the commission members. The discussion included who should police the attendance. Councilman Smalley stated he believed the council made the request to have the attendance checks made and when absences reached a certain amount, by Code, the council was obliged to do something. Bannock stated some members of the Commission felt that those notices were not getting to the council. City Clerk Freas stated an attendance report was submitted to council some time ago and no action was taken. Williams stated the policing of all commissions and committees is done by the ordinance. Council has the right to continue the appointment of any member at any time, but it should be brought to the members' attention that the person in violation of a city ordinance. Bannock requested another attendance summary of all the commission, committees and boards. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 12 D-7. Miscellaneous Commissions and Committees a. Kenai Visitors Bureau & Convention Center - Councilwoman Monfor gave a short report about the activities of the Center, stating the Center had approximately 70,095 people through the counters through September, 1995. There were 2,305 visitors in September and 43 mail inquiries. Last September, they had 208 mail inquiries and 3,741 visitors. This year, the Center utilized volunteer help from June through August, putting in over 400 hours of time. During the winter, the Center plans to use 50 hours a month in volunteer help. The Center would also be open seven days a week during the winter. Hours of operation on Saturdays and Sundays will be from noon until 5:00 p.m. There were 27 meetings and conferences coordinated through the Center which impacted approximately $2 million to the City (from March, 1994 through September, 1995). There is a Kenai Cultural Council, an arm of the Center's Board of Directors, which has done a lot of work to get the Cultural Center more involved in the community through workshops, movies, and already had the museum review completed (work needing to be done). Also, the Kenai Performers would be using the Center for presentations from October 19-21, 26-271 28- The KVCC is sponsoring the Performers' use of the building. Monfor also reported the Cultural Center received a collection of ivory from around the state and a basket collection, new eagles, a goat and additional animals. Monfor added that the KVCC Director telephoned her and reported that in meetings she was attending, they had determined from data collected, tourism is the first largest growing industry in the State, it's the second-largest private employer and the third largest revenue generator in the State. Monfor reminded council a new representative from the city will be needed to take her place on the Board of Directors. b. Historic District Board 1. Meeting Time - Councilman Bannock referred to the memorandum included in the packet in regard to the Board's decision to move their meeting time from 6:00 to 7:00 p.m. Council had no objections to the change of time. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 13 2. Rotary Sign Project - Bannock reported he discussed the sign project with the Rotary. They are excited to be working with the Board. The Rotary will provide the labor and the Board will be coming to Council for a grant request. The grant will be requesting funds for information signs to place on buildings, etc. and the three-part large informational sign to be placed at Skituk. The inventory study is near completion. Upon its completion, the information will be helpful in the completing the sign project. ITEM E: MINUTES E-1. Regular Meeting of September 20, 1995. Approved by consent agenda. ITEM F• None. ITEM G: OLD BUSINESS None. ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilman Smalley MOVED to pay the bills and Councilman Measles SECONDED the motion. There were no objections. SO ORDERED. H-2. Purchase Orders Exceeding $2,500 MOTION: Councilwoman Monfor MOVED to pay the purchase orders over $2,500 and Councilman Smalley SECONDED the motion. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 14 Bookey asked why the purchase order for snow removal was being processed for the Senior Center already. Porter explained, the purchase order needed to go through prior to any payment from it. She was preparing for winter. VOTE: There were no objections. SO ORDERED. H-3. Discussion - Capital Improvement Project List Williams reported the capital budget is to be prepared by the Governor before the end of the year. The Governor may only be allotted $20 million. Additional funding will go toward federal matching grants. As he mentioned before, Ashley Reed suggested the city putting together information as to exactly how much is needed to complete the water quality/distribution project and submit it to the Governor early. Williams added, he would tell the Governor that the city has requested funding for the project for three years and would like to complete the project. Williams asked council to direct administration to prepare a resolution with that information for the October 19 meeting. Kornelis stated he believed the needed amount to complete the project would be $750,000. Williams stated he would like an exact amount. Kornelis added, the city has submitted a request for DEC matching funds also. Williams asked if a back-up request should be made or just ask for the water quality/distribution system request. Council was comfortable with requesting only funding to complete the water quality/distribution system project. Williams requested administration prepare the resolution and he will schedule a meeting with the Governor. H-4. Discussion - Setting Date for Student Government Day Williams referred to a memorandum included in the packet in which December 6, 1995 meeting was suggested for the Student Government Day. Williams stated he would just be returning from the National League of Cities conference in Phoenix on that day. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 15 Discussion followed. January 3, 1996 was suggested. Councilman Smalley stated he would talk with the Government teacher in regard to this date. H-5. Discussion - Kenai Golf Course/Rate Increase. Manninen requested the topic be added to the agenda at the beginning of the meeting. Manninen explained the proposed rates Mr. Morgan suggested raises the price for an 18-hole round to $17 on weekdays and $19 on weekends. For a nine -hole round on weekdays at $6.00 and $10 weekends. Smalley noted Manninen erred. Manninen corrected, stating $8.00 on weekdays and $10 on weekends. Manninen added, it has been very inexpensive and it still would be relatively inexpensive with the increase. Manninen referred to Morgan's letter where it stated, that was their intent and they feel they are underpriced and it was intentional. They do not want to reduce the play because of the cost. Manninen continued, stating the Morgan letter gave prices for Anchorage courses, Eagle Glen, Elmendorf, Moose Run, Palmer and Kenai. From highest to lowest for weekdays were $10.50 less than Anchorage and the next least expensive were $6.00 cheaper for 18 holes on the weekdays and nine holes it was $4.00 and as much as $12. Correction, $14.00 without the increase. MOTION: Councilman Smalley MOVED for approval of the rate increases as submitted for the Kenai Golf Course and Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. Smalley added, he has visited with many people who use the city's and other golf courses. They are very pleased with the quality of the Kenai Golf Course. EXECUTIVE SESSION None. ITEM I: ADMINISTRATION REPORTS KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 16 I-1. Mayor a. Kenai Peninsula Tourism Marketing Council - Williams referred to the letter from the Marketing Council which was added to the agenda at the beginning of the meeting. The Council requested a sponsorship donation for their Community Forum to be held in Homer in October. Council reviewed the request. Councilwoman Swarner suggested the request be discussed at budget time. Council concurred. BACK TO ITEM H-5: Smalley explained, when he made his motion, he intended to approve the rates as suggested in the Morgan letter (weekdays for 18 holes at $17 and weekends at $19; nine -hole on weekdays at $8.00 and weekends at $10.00). Those figures were not the same as on the rate card which was attached to the letter. Smalley added, his motion was to approve the 18-hole weekday rate at $17.00. Councilman Measles noted there was a discrepancy in the rate increases included in the letter and what was on the rate cards attached to the letter (weekday rate for 18 holes). Because l l the other rate cs re one dollar, Measles n ct.auSc aa..L �.aac vca. ra .�. We a.., suggested the weekday rate for18holes was out of line from the other rate raises (it was a $3.00 increase). Measles suggested the motion needed to be reconsidered to concur with the rates as stated on the 1996 rate card without reference to the memo attached. If that was not right, the lessee could then come back to council with the correct information. MOTION TO RECONSIDER: Councilman Measles MOVED for reconsideration of the motion to approve the golf course rate increases and Councilman Smalley SECONDED the motion. There were no objections. SO ORDERED. WITHDRAWAL OF MOTION: Councilman Smalley stated he would withdraw his motion with permission of council. There were no objections. SO ORDERED. KENAI CITY OCTOBER 4, PAGE 17 MOTION: Councilman Kenai Golf January 1, Councilman SO ORDERED. COUNCIL MEETING MINUTES 1995 Measles MOVED for approval of the new rates for the Course as stated in the rate card to be effective 1996 as submitted by the Kenai Golf Course. Bookey SECONDED the motion. There were no objections. Councilman Measles suggested administration point out the discrepancy with the lease holder. RETURN TO I-1, Mayor's Report: b. Alaska commission on Aging - Williams requested council to let the Clerk know if they planned to attend the lunch on October 18 so she could RSVP. C. city Information Manual - Williams requested council's approval to have Administration compile a city information manual which could be distributed to council/mayoral candidates, and other interested in the city operation. The manual would list individual department information (employees, department head, rolling stock, operational budget), list of city -owned property, where revenue comes from, etc. The manual could be on disk and ha Ilnrlated narinriinally_ �� ----------j- Monfor stated she had the same idea as it was evident during the last election period that there were many citizens who were ill- informed as to the functions of the city. Williams added, the budget information for the manual could consist of the one -line budget page from the annual budget. Council had no objection for administration to compile the manual. d. Ballpark Restroom - Williams asked why the restrooms would have electronic controls. Kornelis answered the fixtures would be similar to those being placed at the airport. Council approved the purchase of the fixtures about two months ago. The fixtures at the dock are manual and there have been problems with people not turning the water off, damage done to them, etc. Kornelis continued, the controls for the fixtures would be behind a mechanical case. They are battery operated which can be KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 18 changed over if necessary. The batteries are to last five years. The Parks Department will replant the grass around the restroom next spring. e. Halfway Houses - Williams reported he received a telephone call from the Department of Corrections in regard to placing halfway houses in communities throughout the state. Corrections has already put out RFP's for most of the areas but are holding off for the Kenai area. They are wanting to discuss the matter first with council. Williams suggested their building a halfway house at Wildwood near the prison. It would not be as costly and would keep people out of the residential area. Williams added, he suggested the city could bond on behalf of the Department to build the facility on Wildwood and the State would decide who the operators would be. Williams added, he told Corrections he would have to speak with council and the city attorney if the city could legally bond to build a building outside the city and if it was something the council would be interested in doing. The bonding would be similar to how the city bonded to build the courthouse. Attorney Graves stated he checked Title 29 and found that the city can own land outside the city limits, as a part of extraterritorial limits. However, the biggest step would be for the bond counsel to approve the bonding. Williams asked if council wanted to get involved and if so, where. Measles stated he would not want to get involved with a long-term lease with operators. Would they want to enter into a long-term lease? Williams answered, yes. They could not exceed $1 million a year without the approval from the Legislature. Williams added, it is the State's decision not to enter into a long-term contracts with the operators of the facilities. Williams also stated he would want to make sure the city would not be an operator of a halfway house. Bookey stated he would not be comfortable entering into anything that was situated outside the city. Williams stated, the arrangement would be like that with the court house. The State of Alaska would owe the money. Bannock stated his first reaction was no because of the opposition already shown in regard to placing halfway houses in KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 19 the city. He added, if the city does this, he believed the public outcry would be worse. Williams stated that was why he suggested the city bond for it. If the city doesn't do something different, the State will send out RFP's. Bannock stated if an RFP is put out, Planning & Zoning could say no. Williams stated the halfway houses will happen, but with bonding to build one outside the city, the city may have more control. Bookey stated he believed it would be more acceptable to build a halfway house at Wildwood. It has already been stated that nobody wants these houses in their back yards. With having a prison in the area, the halfway house is the next step. Smalley stated he also had reservations. Halfway houses will be built. There is a definite need. He would not want to see one in the city limits. If the State offers a piece of the pie for a minimal risk, he may be interested. Williams stated he would talk with Corrections and ask if they would like to make a presentation to council and discuss the halfway house issue. If, after that discussion, council feels it appropriate, the city attorney could discuss the matter with the bond counsel and get his opinion. Smalley asked if a work session wnulfl be Appropriate. Williamg stated he thought first the council should talk with Corrections. After that discussion, it may be appropriate to hold a work session. It was added the Planning & Zoning Commission should be included in any work session held on the matter. e. State Parks Discussion - Williams reported he spoke with Joy Bryant Dolsby at State Parks. She informed him the new State Director was Jim Stratton. Dolsby also reported that she has had discussions with Outdoor Lands about the Kenai Golf Course property issue. He, City Attorney Graves and Administrative Assistant Howard will meet with Dolsby in the near future to discuss the matter more thoroughly. f. Esther Wunnicke - Williams reported he met with Commissioner Wunnicke during her recent visit to Kenai. He took her to the KVCC and FAA building, etc. While at FAA, they discussed the FAA's hope to make a 1,500 sq. ft. addition to the Flight Service Station. At this time, FAA doesn't know where they will get funding for the addition. Williams added, he KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 20 suggested the city and FAA representatives meet and discuss the matter. There is a possibility the city could build the addition from airport funds. Williams asked council for permission to meet with FAA representatives in regard to an addition to their building. Council had no objections. g. Bond Issues - Williams reminded council the EDD was to do a feasibility study in regard to placing ice rinks at different locations on the Peninsula. The study had not been completed. He discussed the matter with EDD Director Steadman. During the discussion, Williams suggested the study be completed and forwarded to the city. Williams stated he would like to get more information compiled before putting the bond question out to the voters again. He added, he believed there was a lack of information available and the voters were mostly unaware. Williams also reported he spoke with Assistant School Superintendent Dalgren and was told that the School District was not aware the city was trying to get the land from the Borough in order to use it for the ice rink site. Williams suggested a packet of information be available the next time, giving more information. Williams added, he believed the Library had a lot to do before bringing their request back to council for review. They need to suggest a floor plan with reasonable needs. A full and complete packet of information should be available for both issues for the next election. Swarner suggested the information be compiled from May through August. Monfor suggested the wording of the proposition be shortened and made more simple. The print was small on the ballot and hard to read. Monfor added, those people advertising against the propositions did not have correct information. Also, the Parks & Recreation Commission were not asked for input on the ice rink. They should be involved. Smalley suggested the next time the bonds come up, the city purchase space in the newspaper and print factual information. He was also called by a Borough employee in regard to building the ice rink on school district property. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 21 Williams requested the city manager continue to pursue working with the Borough to have the land transferred from the State to the Borough for public purposes. Council had no objections. I-2. City Manager a. Property Acquisition - Manninen reported he received a letter from the Kenai Peninsula Borough Planning Director Lisa Parker, dated September 22. The letter stated the wellsite/fire station land would take approximately six months to convey. The Borough was in receipt of his August 24 request to convey the lands in the vicinity of Beaver Creek and Kenai Spur Highway for government public purposes. In regard to the request to acquire lands from the State Mental Health Lands Trust, the Kenai Peninsula Borough would discuss that with the Mental Health Trust Land Unit and keep the city abreast of the status of those discussions. Manninen added, the lands being discussed were those by the school versus the property on the Spur Highway for water well project. b. Water well - Manninen reported he received a letter today. The city will be pursuing state permits for the water well and pumping that are required of the city to be able to put a well on line That information will he given t0 the P'ubllc Works Director in the morning. c. Flood - Manninen reported since coming back from the ICMA Conference in Denver he had been pretty much consumed with the meetings and storm -related meetings. They are trying to get the city's eligibility for reimbursement from FEMA, ADES for the city's costs and potentially for infrastructure, storm drainage and dredging, as well as for the private property homeowners' damages. Manninen added, he has also received a request for information from two property owners for city LID and have given the city information, the staff has several questions to ask before it is ready to come back to council, if it does come to council, not the least of which was whether it was for a public benefit or public improvement or strictly for private improvement on private property. That seems to be the first test and there will be several more before it is ready to come to council. They are aware of what's happening and are on top of it. As the mayor said, there would be a meeting tomorrow with Senator KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 22 Stevens. There have been previous meetings with staff members of Representative Young and Senator Murkowski. He has been trying to provide them timely information on the city's damage related to the whole flood situation and storm situation to get the city eligible for any funding that might come down the pike. d. Finance Director Position - Manninen reported Job Service had closed the applications for the finance director position. He has an interview team that will be looking over the applications and scheduling interviews. More than likely, the interviews will not start until the iith or 12th of October. He will keep the council advised what's happening there as they go along. e. ICMA Conference - Manninen thanked council and staff for allowing him to go and feeling comfortable going because the fact that everyone just did their job and probably didn't notice he was gone. I-3. Attorney - River Working Group - Attorney Graves reported there would be another meeting of the River Working Group next week. They will be discussing the inclusion, exclusion, and regulations for the flood plain in the nrdinance_ Williams stated he attended the last meeting and felt that the 14 members of the group were no closer to an answer than the nine members of the previous committee. Graves stated that on some items they has been agreement and then people think about it more and then they don't agree. There are a lot of different opinions, however everyone was trying to work it out. Graves added, he did not know if there would be a unanimous solution. Williams noted there was a lot of disagreement as to what constitutes the flood plain, especially after the recent flooding. I-4. City Clerk - Freas reported the absentee and questioned ballots would be counted on Tuesday, October 10 at 10:00 a.m. There were approximately 85 ballots to be counted. I-5. Finance Director - Acting Finance Director Feltman stated the department was operating well. She was now required to attend more meetings. She's learning a lot and is lucky to have fellow employees who help out doing extra work. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 23 I-6. Public Works Director a. Water Well - Kornelis reported the water well had been drilled to 425 feet. The evaluation was being completed for the screen size. He asked the geophysical expert to take a second look and he confirmed it. b. Spur Highway/DOT - Kornelis referred Information Item No. 7, a letter he wrote to DOT in regard to lights and pavement at highway intersections. He also suggested the guardrails be moved back so that the sidewalks in front of them can be plowed for use. Kornelis added, he learned from a local fencing contractor that the guardrails are not to code and he pointed that out to DOT. Councilwoman Monfor asked if it was too late to make changes in water/sewer placement at Thompson Park. She was referring to a fire hydrant which was placed in a driveway. Kornelis stated it was too late. However, moving it will be reviewed again if the road is paved. That's what the property owner was concerned about. Swarner stated she liked the letter Kornelis sent. Swarner asked if the hole on the Spur Highway will be fixed (turning lane by Rogers Road). Kornelis stated it Probably would be. Bannock asked about the purchase of the road grader approved recently by council. Kornelis answered they had been working with NC Machinery. The grader was purchased through a piggy -back State bid. The bid price was for 29 graders and has now been raised to 50. They have had different features removed from the type bid to better accommodate the city's needs. The grader should be received soon. I-7. Airport Manager Acting Airport Manager Holland reported Airport Manager Ernst would be back to work by the next council meeting. Holland thanked the Public Works and Street Departments for their help. ITEM J: J-1. Citizens None. KENAI CITY COUNCIL MEETING MINUTES OCTOBER 4, 1995 PAGE 24 J-2. Council Councilmembers Bookey, Swarner, Measles, Bannock, Smalley and Mayor Williams all thanked Councilmember Monfor for her years of dedicated service to the City of Kenai. Congratulations were also extended to Councilman Bookey for his re-election. Councilwoman Monfor stated it was difficult to leave. Also, that she was very proud to be a part of a governmental entity that has done so much for the community. The city has moved ahead in a gracious and orderly manner which has been a benefit to its citizens. Monfor added, there was no other community of the same size in the State that could compare with Kenai's Public Works, Library, Public Safety, Senior Citizen Departments and employees. She added, she was also proud to be one of the elected officials that work for the betterment of the community. ITEM K• The meeting adjourned at approximately 9:45 p.m. Minutes transcribed and submitted by: Carol L. Freas, City Clerk - 71c__,_,�1_1�