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HomeMy WebLinkAbout1993-11-17 Council Minutesa • 0 C� STUDENT AGENDA KENAI CITY COUNCIL - REGULAR MEETING NOVE'MBER 17, 1993 7 = 00 P.ig. KENAI CITY COUNCIL CRAMBERS STUDENT GOVERNMENT DAY 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval ' 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council.and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders, H. SCHEDULED PUBLIC COMMENT (10 Minutes) 1. Hill Cogbiil, Mikunda, Cottrell i Co• - City of Kenai Financial Statement. 2. Jeanne Berger, Kenai Health Center - Support of Their Request to Move to Old Courthouse Building. 1. Ordinance No. 1573-93 - Increasing Estimated Revenues and Appropriations by $250,000 in the Water and Sewer Fund for Spur Highway Water and Sewer Crossings. 2. Resolution No. 93-87 - Urging the Alaska Legislature to Place a Constitutional Amendment Related to the Alaska Permanent Fund on the Ballot for the Next General Election. 3. *1994 Games of Chance and Contents of skill Kermit Application - Kenai Chamber of Commerce. 4. *1994 tames of Chance and Contents of skill Permit Application - Peninsula Lodge 01942 Loyal Order of Moose. -1- E • 5. *1994 Games of Chance and Contents of Skill Permit Application - Kenai Visitors & Convention.Bureau, Inc. 6. *1994 Games of Chance and Contests of Skill Permit' Application - Kenai Peninsula Central Labor Council. 7. *1994 Games of Chance and Contests of Skill Permit Application - Kenai Elks.,02425. 8. *1994 Games of Chance and Contests of Skill Monte Carlo Permit Application - Kenai Chamber of Commerce. 9. *1994 Games of Chance and Contests of Skill Pe=it Application - our Lady of the Angels Catholic Church. 10. *1994 Games of Chance and Contests of skill Permit Application - Peninsula Oilers Booster Club. 11. *1994 Games of Chance and Contests of Skill Permit Application - Peninsula Oilers Baseball Club, Inc. D. STUDENT AD jWX8TRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager E. KINUTES 1. *Regular Meeting of November 3, 1993. .L. � � � ,, ..'1 \ � � � � ✓1 C . �� �i_`.:'_'i .�_.L�r ' ..L C _ 1i , _t_ �2-. • eAGENDA KENAI CITY COUNCIL - REGW AR NIONTING NOVEMBER 27* 1993 7t00 P.M. KENAI CITY COUNCIL CHAMBERS 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk(*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMIi[EMT (10 Minutes) 1. Bill Coghill, Mikunda, Cottrell i Co. - City of Kenai Financial Statement. _ 2. Jeanne Berger, Kenai Health Center - Support of Their Request to Move to Old Courthouse Building. . 1. Ordinance No. IS73-93 - Increasing Estimated Revenues and Appropriations by $250,000 in the Water and Sewer Fund for Spur Highway Water and Sewer Crossings, 2. Resolution No. 93-87 - Urging the Alaska Legislature to Place a Constitutional Amendment Related to the Alaska Permanent Fund on the Ballot for the Next -General Election. 3. *1994 Oases of Chance and Contests of skill Permit Application - Kenai Chamber of Commerce. 4. *1994 Games of Chance and Contests of .skill Permit Application - Peninsula Lodge 01942 Loyal Order of Moose. 5. *1994 dames of Chance and Contests of skill Permit Application - Kenai Visitors & Convention Bureau, Inc. -1- D. C7 Be B. Er go • 6 *1994 Games of Ghanoe and Contests of L ill council. it Application - Kenai Peninsula Contra 7. *1994 Games of Chance and Contests of skill P*rfAit Application - Kenai Elks #2425. *1994 Gaines of Chance and Contests of Skilnto Carlo a' ligation - Kenai.Chamber of commerce* Permit application it g. *1994 Games of Chance and Contests olthol peChurch• Application - our Lady of the Angels 10. *1994 dames of Chance and Contests of Skill permit Application - Peninsula Oilers Booster 11. *1994 Games of Chance and Contests of fkill POMct Application - Peninsula Oilers Baseball 420101901-01 CO; 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission sion 5. Parks & RecreationC. ission 6. Planning & Zoning 7. Miscellaneous Con►missione and Committees 1. *Regular Meeting of November 30, 3.993. CORgBBpOIdDENC 1. *11/1/93 Thank -you LetteDelnc•ae, Hope/Sunrise Emergency Medical Services pLD BURIN" MEN DRSIN188 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $1,000 3. *ordinance No. 1574-93 - Auendingnthe Kenai Municipal Code Section 14.25.070 Entitled, Modifications." -2- 4. *Ordinance No. 1575-93.- Amending KMC 22.050.040(c) to Clarify Lessees' Right to negotiate the Sale of Their Leased Land, at Not Less Than the Fair Market Value, After Making Substantial Developments. S. *Ordinance No. 1576-93 d Finding Airport Land, Described as the Southern 4.7 Acre Portion of Tract B, Baron Park Subdivision'No.. 5 (as Shown on the Attached Map), is Not Required for Public Use and May Be Sold,- Providing a Deed of.Release is Obtained From the Federal Aviation Administration (FAA). 6. Approval - Security Assignment of Lease - Lot 2, Block 5, Cook inlet Industrial Air Park/Phillip Evans to M.J. Grimm and R.J. Johnson. 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. }-I8CUNIZON • 1. Citizens (five minutes) 2. Council -3- • C� 0 KENAI CITY COUNCIL REGULAR MEETING STUDENT GOVERNK BUT DAY NOVEMBER 17, 1993 7800 P.M. KENAI CITY COUNCIL CBAMBARS SHRWN BELL, STUDENT MAYORr PRESIDING JOHN J. WXLLIAMBe PRESIDING Student Mayor Bell called the meeting to order at approximately 7:05 p.m. in the Council Chambers in the Kenai City Hall Building. Student Mayor Bell led those assembled in the Pledge of Allegiance. A-20 • �_ Roll was taken by Student City Clerk Simon Krahl. Student Councilmembers present were: Jeff Baldock, Amy Price, David Bryson, Ryan Saltzgiver, Joel Overway, Dennis Machado, and Shawn Bell. Regular councilmembers present were: Swarner, Monfor, Measles, Bannock, Smalley, Williams and Bookey. r R! ___ .. _ _P Student Mayor Bell requested the following changes to the agenda: ADDS D-3, Harbor Commission - Commission Application from Nancy Gourley. Information Item No. 10 - 11/8/93 Kenai Peninsula Borough letter with a copy of their Resolution No. 93- 1231 "A Resolution Requesting the Support of the Alaska State Legislature to Revaluate the Priority List Procedure for School Capital Construction Reinforcing Proper Maintenance Upkeep." MOTION: Student Councilman Bryson MOVED for approval of the regular agenda as amended. Student Councilman Saltzgiver BLCONDFD the motion. Student Councilman Baldock requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. • KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVEMBER4F 1993 PAGE 2 • 1 � � � r_ _I_ C_ i 1, _Ty Student Mayor Bell requested the following changes to the Consent Agenda: ADD: C-12, 1994 dames of Chance and Contests of Skill Permit Application - Fraternal Order of the Eagles #3525. C-13, 1994 dames of Chance and Contests of Skill Permit Application - American Legion Kenai Post 20. C-14, 1994 Games of Chance and Contests of Skill Permit Application - Sons of the American Legion Squadron 020. C-15, 1994 dames of Chance and Contests of Skill Permit Application - 40/8 Voiture Locale 1539. C-16, 1994 dames of Chance and Contests of Skill Permit Application - Alaska/Hawaii Moose Association. MOTION: Student Councilman Saltzgiver MOVED to approve the Consent Agenda as amended and Student Councilman Bryson SECONDED the motion and requested DNANIMOUS CONSENT. There were no objections. 80 ORDERED. ITEM B SCHEWLE_D Pull-= COMXENT B-10 Bill Coghill, Mikunda, Cottrell a Co. - City of Kenai Financial Statement. Coghill referred to the City of Kenai Financial Statement and Single Audit Report for the year ending June 30, 1993 which were included in the regular council's packets. Coghill stated in last year's report there were some client's findings, however this year there were none. Coghill asked councils if they had any questions. There were no questions. 9-2, Jeanne Berger, Kenai Health Center - Support of Their Request to Move to Old Courthouse Building. Berger introduced herself as the Nurse Manager of the Kenai Health Center. Berger stated the Center is housed in the basement of the Kenai City Hall in approximately 1,000 square KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVEMBER /fir, 1993 FACE 3 feet of room. At this time, the Center employs eight persons and will be adding two more persons to their office within two months. Berger reported the City of Kenai has housed the Center in City Hall since 1980. In that time, the population has grown, as well as their clients and services. Berger stated they would like to move into larger quarters. They have applied for space in the old courthouse building. Berger informed Council there is problem, however, because other state offices moving into the courthouse are using remaining rental funds for renovation of their new space. Because the Kenai Health Center pays a minimum amount of rent to the City, they have no funding for renovation work. Berger stated they have applied to the state for funding to either renovate space or build a new facility, but that takes time. Berger requested Council's support of their request to the State for funding of $1 million for the construction of a larger facility in which to house the Kenai Health Center or for renovation work in an existing larger facility. Berger added she believed the City could easily support this request because it wants good health care for the people. Berger stated it has been suggested the City appoint a committee and take the Health Center's request on as their objective. Williams stated he met with several judges and requested them, as well as Manninen and Kornelis to find out what the State's intentions are of the old courthouse. Williams suggested it would not be good to renovate the downstairs courtroom as there is a big need for space to hold administrative law hearings. Williams added some feel that building could be used for a center for administrative law. Williams stated they are trying to find out who is in charge in order to request them to leave the courtroom as it is. Williams added in the near future, the courtroom could be used to hold District Court proceedings. Williams suggested the council could pursue, in writing, not to change the building. Williams added there is a concern enough funding would not be available for renovation costs or build a new facility. Williams added something must be done. Williams stated he has suggested before to enter into a partnership with the Health Service to build a regional health center. The City could buy its way out by donating the land. The facility could be over by the Senior Center. Williams added KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVEMBER/?, 1993 PAGE 4 he thinks it would be good to join in for support for money for a regional health center. Williams added than could take three years. Monfor stated she agreed with Williams 100%. Monfor reminded. council of her request for administration to do an inventory of city lands. Monfor suggested there may be other areas where a new facility could be built in order to keep the core of the community close. Monfor added it is probably late to approach the Legislature, but believed the State needs to be told of the need and it needs to be addressed as soon as possible. Williams stated he will work with the city manager and put a resolution together for the next meeting and hopefully he will be able to give a report as well. ITEX Ct zmz C-1. ordinance No. 1373-93 - Increasing Estimated Revenues and Appropriations by $25o,000 in the Water and Sewer Fund for Spur Highway Water and Sewer Crossings. XOTION t Student Councilman Overway MOVED for approval of Ordinance No. 1573-93 and Student Councilman Bryson 88CONDED the motion. Kornelis stated standard specifications will be followed. Student Councilman Baldock asked if there was any grant money available to help pay the cost. Finance Director Brown stated he was not aware of any grant monies available. Brown added money needs to be set aside now as it is not known if there will be any grant money available. Student City Manager Chivers stated he felt it is a good idea to do this work now. It would be more costly to complete the paving and then cut into it to do this work. It is better to do the work before the paving. 8TQDENT VOTBt Haldock: Yes Price: Yes Bryson: Yes Saltzgiver: Yes Overway: Yea Machado: Yes Bell: Yes KENAS CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY AIOVEMBERf11 1993 PAGE 8 moriou PimosD U,K1i x3moDBLy. RBaUL�lR COUNCIL VOT2 8 ' swarner: Yes Mohfor: Yes Measles: Yes Bannock: Yes Smalley: Yes Williams: Yes Bookey: Yes - MOTION PASSED VMZKOUSLY. C-2. Resolution No. 93-87 - Urging the Alaska Legislature to Place a Constitutional Amendment Related to the Alaska Permanent Fund on the Ballot for the Next General Election, MOTION: Student Councilman Saltzgiver MOVED for approval of Resolution No. 93-87 and Student Councilman Overway 88CONDND the motion. John Williams - Reviewed the intent of the Cremo Plan with the students and councilmembers. Williams stated he discussed the Plan with finance directors and Alaska Conference of Mayors during the AML Conference. Williams added the Mayors did not act on the resolution because they did not feel knowledgeable of the proposed plan. A meeting of the AML Board of Directors, AML director, members of the legislature and representatives of the Office of Management & Budget and Division of Permanent Fund has been planned.. It is hoped -the meeting will be carried by RATNET and the public radio station throughout the state. Williams spoke in support of the resolution. Williams added this is not the only plan that will work, however it is a start. .Passage of the resolution would show support of the people for the legislature to review the plan and work toward designing some program to achieve sustained spending. James J. 219on - Kittiwake, Kenai, AK. Elson spoke in support of the passage of the resolution. Elson spoke.about state spending during his term as'mayoir and his concern in regard to the business climate in the State of Alaska. Elson stated the. formulation of a . plan such as the. Cremo Plan would stabilize municipal revenues. Elson stated the present state finance system is not working. Elson requested support of the • KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVEMBER11, 1993 PAGE 6 resolution, adding the resolution dodaddress the is affecting Plan, but gives the people a chance o look atwhat the finances of the state. Representative Mike Navarre - Navarre stated he supported the passage of the resolution. Navarre added during his tenure as a state representative, he has worked toward and interested in s. creating a long-term budget plan. Navarre stated revenue is declining and by the year 2000o it isexpected there will be r50%f of the a Cremo Plannow wouldhelp to keep the budget re will be a shortfall. 11. The even. Navarre added the plan is not perfect, but it demands lature onsible decisions which are not ow being addressbwhatthe ewill become of the Navarre added the Plan does not Permanent Fund Dividend. Navarre added the Planawoulageofforce Leislature andthis responsible decisionsby Lee resolution will tel gislature the municipality wants something done. Navarre stated the Legislature will thenand have to come up with a solution. Plan volatile.beNavarre added the d. Those discussions will be very sooner a long-term budget is discussed, the better the decisions for the future will be. Navarre urged support of the resolution. STUDENT VOTE: Baldock: YeB Price: Yes Bryson: Machado: Yes Yes Overwa : Yes Saltzgiver: Yes y Bell: Yes NOTION DABBED UNANINOVSLY. REGULAR COUNCIL VOTES Swarner: Yea Monfor: Yes Measles! Williams: Yes Yes Bannock: Yes Smalley: Yes Bookey: Yes MOTION DABBED UNANINOUBLY. 0 KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVEMBER /I, 1993 PAGE 7 C-3, i994 dames of Chance and Contests of Skill Pesatit Application - Kenai Chamber of Commerce. Approved by consent agenda. C-4. 1994 dames of Chance and Contests of Skill Petatit Application - Peninsula Lodge 01942 Loyal'Order of Moose. Approved by consent agenda. C-5. 1994 Dames of Chance and Contests of Skill Permit Application - Kenai Visitors & Convention Bureau, Inc. Approved by consent agenda. C-6. 1994 Games of Chance and Contests of Skill Permit Application - Kenai Peninsula Central Labor Council. Approved by consent agenda. C-7. 1994 Games of Chance and Contests of Skill Permit Application - Kenai Elks #2425. Approved by consent agenda. C-8. 1994 Games of Chance and Contests of Skill Monte Carlo permit Application - Kenai Chamber of Commerce.. Approved by consent agenda. C-9. 1994 Games of Chance and Contests of Skill Permit Application - Our Lady of the Angels Catholic Church. Approved by consent agenda. C-10. i994 Games of Chance and Contests of Skill Permit Application - Peninsula oilers Booster Club. Approved by consent agenda. C-11. 1994 dames of Chance and Contests of Skill, Permit Application - Peninsula oilers Baseball Club, Inc. 0 Approved by consent agenda. C1 • KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT -DAY NOVEMBERlipj 1993 PAGE 8 C-12 1994 Gamsa of Chance and Contests of skill Permit Application - Fraternal Order of the Eagles #3525. Approved by consent agenda. C-13. 1994 Games of Chance and Contests of Skill Permit Application - American Legion Kenai Post 20. Approved by consent agenda. C-14. 1994 dames of Chance and Contests of Skill Permit Application - Sons of the American Legion Squadron 0200 Approved by consent agenda. C-18. 1994 Games of Chance and Contests of Skill Permit Application - 40/8 Voiture Locale 1539. Approved by consent agenda. i994 Games of Chance and Contests of Skill Permit Application - Alaska/Hawaii Moose Association. Approved by consent agenda. D-le Mayor a. Student Representative/Parks i Recreation Commission - Mayor Bell brought to council's attention an application for student representative on the Parks & Recreation Commission. The application was from Ananda Baldwin, a KCHS junior. Bell reviewed the application with council and requested Baldwin be appointed to the Commission. There were no objections from the student council or regular council. b. Report of Activities - Mayor Bell reported he learned a lot of what the city government is comprised of and its workings. Bell also stated few persons his age have the opportunity to sit on a council to see how a meeting is run. Bell thanked the city for the opportunity. 0 KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVEMBER , 1993 PAGE 9 4 D-a. City Manager Student City Manager Chivers reported he and City Manager Manninen discussed Ordinance No. 1573-93, the amount of pipe needed, costs, etc. Chivers added he also visited the different city departments and felt the city is running well. D-3. Attorney Student City Attorney Rohn he visited with City Attorney Graves and discussed the responsibilities of a city attorney. Rohn stated the city attorney is the municipal prosecutor, advises council on legal matters and represents the city on civil lawsuits filed against the city. Rohn reported he also visited the new courthouse and sat in on a trial. D-4 . City Clerk Student City Clerk Krahl reported he received a lot of information from Clerk Freas in regard to city government. Krahl added he enjoyed the visit to the city facilities. D-5. Finance Director Not present. D-6. Public Works Director Not present. D-7. Airport Manager a. Tour Report - Student Airport Manager Price reported she toured the airport facility and learned about the workings of the facility. b. Green Building/Memorial Bark - Price also reported to council information they requested regarding future use of the little green building at Memorial Park. Price stated the building belongs to FAA. It is empty and no longer needed by FAA. The building was placed on the government surplus list one year ago. The local FAA maintenance department is waiting for a directive from Washington to dispose of the building. Their intent is to remove the building, along with the concrete.pad on which it sits. If Council wishes to have the FAA leave the KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT NOVEMBER '$, 1993 PAGE 10 11 building, the Anchorage FAA Officethe Must they may present a chang building. be notifiedin ethe at •r Overwy _ - a - Also acted as water and sewer supervisor duric.ng the day. Overway reported he visited the wellh saw the city's 3'h million gallon tank. - Also acted as the Librarian. Learn regardingerythe library and responsibilities regardingg t the cost of running included in the work* ity facilities and city eaitsgiv®r - Reported he toured the cthe different hall. Saltzgiver stated he learned about departments and viewed pictures of old and new Kenai in the City Manager's Office- illiams Machado - Reported he spent time with Mayor Machado stated visiting different departmeennts within different work that goes into running it was neat to see all th the city. ZTER The Student Government Day portion of the council meeting ended at approximately 8:25 p•m- HREAK: 8:25 P-M- HACK TO ORDER: 8:40 p.ID. The regular council meeting continued with Mayor council agenda* presiding. Council returned to the norms MOTION$ Councilman Smalley government council requested 9MIMOUB ORDERED. �J MOVED to ratify the actions �$D e student the motion and and Councilman Measles BLCO CONSENT. There were no objections. BO O KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVEM R, t, 1993 PAGE 11 11 zin CQ =00mg-1 conims RLXQ D-1. Council on Aging Councilwoman Swarner reported the Council met Friday morning, The minutes will be included in the next packets D-2. Airport Commission Councilman Measles reported the next Commission meeting is scheduled for tomorrow night. g` D-3. Harbor Commiesion Councilman Bookey reported the Commission met on Monday. The their and objectives. They will 4�xs Commission discussed goals forward their goals and objectives to Council on January 15, 19940 application for placement on the Commission an a Bookey referred to pp distributed to Council at the from Nancy Gourley which was beginning of the meeting. Bookey asked if williams had any he was recommendations. Bookey added Chairman Thompson stated be interested in the going to contact someone he thought may as well. Clerk Freas confirmedKnackstedt to the position in regard request for an application from Ern The application was mailed out, but has not Harbor Commission. yet been returned. It was decided to wait until the next council meeting to appoint a member to the Harbor Commission. D-4. Library Commission Councilwoman Monfor reported the minutes of the last meeting Library were Monfor reminded included in the packoets Christmas Open Huseis scheduledgorDecember 21, 1993. D_g, Parks A Recreation Commission Councilman Bannock reported there was no meetingdue to lack of reported g quorum. Director McGillivray rescheduled for December 2. McGillivray added some of the the high commission members are involved with basketball at to make Tuesday night meetings. school and are unable KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY ' NOVEMBER l 1993 PAGE 12 i�► a. Donation/Punch Cards McGillivray stated he had,a discussion with the City Manager, City Attorney and Finance Director regarding punch cards at the Center. In the past, they have donated punch cards as prizes for various fund raisers such as the Boys & Girls Club, Pickle Hill Public Radio, Alternative School, Peninsula oilers, etc. Their feeling was.'the donation of the punch cards were good advertisement. Generally, people receiving cards come back after -the cards have been used up. McGillivray added in 1993 they donated approximately $378 in punch cards. Councilwoman Monfor stated she did not have a problem with the donation of the cards. City Manager Manninen stated staff recommendation is to adopt a policy to allow donation of up to ten cards, or $500, per year. MOTION: doCouncilman Smalley MOVED to adopt a policy to'allow donation of up to ten Recreation Center punch cards, or $500, per year. Councilwoman Swarner BECONDED the motion. There were no objections. 80 ORDERED. b. Christmas Decorations - McGillivray reported he received information from the street foreman there are eight street Christmas decorations not able to be used. Also some of the ribbon decorations for the poles need to be replaced. McGillivray stated he contacted the manufacturer and was told replacement costs for 24 items would .be approximately $3,500. McGillivray stated he spoke with Manninen and they decided to bring the subject to Council's attention. McGillivray asked Council if they wished to replace the items immediately in order they may be placed this year or wait until the next budget discussions. Councilman Smalley asked if the funding for replacements.would come from General Miscellaneous. Brown answered no, a resolution to transfer funds from contingency would be required. Brown added there is money in contingency if Council wishes to spend it. on decorations. Williams asked Brown how he perceives the city's fiscal gap in the its budget. Brown stated there are some accounts which will probably have extra revenue. Brown added it is too soon in the year to make predictions of how the budget will end. Brown asked Council to remember in July, $220,000 was paid on city hall debt. a 0- E KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVEMBER 1993 PAGE 13 Those funds were not included in the budget. Brown added it is difficult to say the city is in much better condition. Brown stated he did not think the numbers are that convincing. The city is doing well, but Brown could not say the fund balance will stay. ` Monfor asked if McGillivray orders the decorations and brings the resolution to the December 11 1993 meeting, how soon can the decorations arrive. McGillivray stated he would have to call and find out. He has had them send light replacements and they arrived quickly. Monfor stated the Chamber's main event is "Christmas Comes to Kenai" and is a major fund raiser for the City because it brings so many people into town. Monfor supported the purchase of the decorations. MOTION: Councilman Smalley MOVED for city administration to draft a resolution to draw funds for the ribbons and decoration replacements in the amount of $4,000. Councilman Measles BECONDBD the motion. Councilman Measles asked if Parks & Recreation Director may be directed to order the decorations tomorrow without having the resolution passed first. Brown answered no, the Council should not. Swarner asked McGillivray if there was money to transfer within his accounts. McGillivray stated there was. Brown stated only. $1,000 can be transferred. McGillivray stated he has only $18600 in that account. Smalley asked if the purchase order number.must be given to the vendor at the time of the order. McGillivray answered yes, items are not ordered without a purchase order number. Brown stated the procedure is well established. Brown will.not sign a purchase order until money is appropriated into the. account from where the item is to be ordered. Nothing is ordered without a purchase order. Smalley asked if in the past there have been special exceptions to the policy. Brown stated no. Brown added there have been bills that come in without a purchase order being done first because of miscommunications. Brown stated he calls them errors. Measles stated this would be a planned error. • KENAI CITX COUNCIL MEETING MINUTBS STUDENT GOVERNMENT DAY NOVSMBER 1 1993 PAGE 14 Williams directed attention to the Beautification operating supplies account. Williams stated there is $7,000 in that account. Williams asked if the decorations could be ordered from that account and money can be replaced into that account later. That account funding is for buying flowers and they are not needed at this time. Williams stated Beautification's repair and, maintenance account also has money in it. MOTION TO AXZXD t Councilman Measles MOVED to amend the motion and add the purchase order be issued from the Beautification budget and the necessary lights/decorations be ordered tomorrow and be installed as soon as possible. Councilman Smalley SECONDED the motion. Williams suggested the number of decorations be extended in the next budget session. Some will be needed for in front of Carr's and Kmart. VOTE ON THE AMENDHENTt Swarner: Yes Monfor: Yes Measles: Yes Bannock: No Smalley: Yes Williams: Yes Bookey: Yes MOTION PASSED. VOTE ON AMENDED MOTIONt Swarner: Yes Monfor: Yes Measles: Yes Bannock: No Smalley: Yes Williams: Yes Bookey: Yes MOTION PASSED. D-6. Planning a Boning Commission Bannock reported he attended the PH meeting due to Councilman Smalley being out of town. Bannock reviewed actions taken by M. Bannock reported the Commission approved a resolution to amend the code removing referrals to "building specialist." An ordinance doing the same has been introduced by council tonight. The request from HEA to purchase property was also approved. ■ • KENAI CITY COUNCIL MEETING MINUTES STUDENT'GOVERNMENT DAY NOVEMBER, 1993 PAGE 3.5 D-7 . Miscellaneous Commissions and Committees a. an Booth/senior Citizens - councilwoman Monfor reported Kenai was the only municipality with a booth at the AML Conference. Monfor.stated she thought paying senior citizens who manned the booth was disczussed prior to this meeting, but has learned differently. Monfor stated seniors manned the booth for 2% days and gave information, etc. to visitors. Monfor stated she thought council had discussed paying them something. Williams stated there was money in Council's professional services and miscellaneous accounts. Williams asked if Council chose to offer some payment. MOTION I Councilwoman Monfor MOVED to pay $25 to whomever took care of the booth per day, per senior. Councilman Smalley SECONDED the motion. There were no objections. 00 ORDERED. b. AML Booth Display - Monfor reported she is waiting on some information regarding portable kiosks. 'Monfor stated she felt it appropriate for the purchase of kiosk in order to more professionally present a city display. The kiosk could be used by different departments, etc. Monfor stated upon receipt, she will bring the kiosk information to council for their review. c. Visitors Cuter - Monfor reminded Council there had been A $10,000 check forwarded to.the city as a-settlement_in regard to roofing on the building. Monfor suggested a portion of that money be used for a covering on the Center's audio vision screen ($426.00.), construction/upgrade of a storage area for artifacts (31010.92), and construction of a credenza/work area in the main entry way of the Center ($1,065.00). Williams asked Brown if these items could be determined of a permanent nature in order for grant funds to pay for half of the cost. Brown stated the grant has been closed and he does not intend.to reopen it. Brown stated the $10,000 was deposited into the General Fund. MOTION; • KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVEMBER 1993 PAGE 16 �y Swarner asked if this discussion will come before council again. Brown stated an ordinance will be required. VOTE: There were no objections to the motion. 00 ORDERED. d. Proposed Ice/Hockey Rink - Williams reported the hockey town hall meeting was well -attended. Good presentations were made and people were enthused. A number of pledges have been made to the fund. Williams added Tom Campanella will be the new chairman of the task force. Approximately four potential $5,000 donations have been lined up. Swarner stated she also attended •the meeting. Swarner added there was a good turn out of KPHA members and people from Soldotna as well. Swarner added it was nice to see so many kids involved as well. Williams stated one person asked him if he did not donate his Permanent Fund check would there not be an ice rink. Williams stated he emphasized there had been no action taken by the Council and that the Council is waiting to see what support comes from the "grass roots." Williams stated he told the people the Council will discuss formal action upon receiving support of the people. Williams added four or five sites for placement of the rink have been identified. One is by the KCHS vocational building which could be available by 1996. Another is on Marathon Road. Williams added no decision has been made. e. Newly Elected Officials Seminar - Bannock reported he attended the AML Newly Elected Officials Seminar at which the open meeting laws were extensively discussed. Bannock added the seminar was rewarding. There were many items of discussion, i.e. open meetings, Title 29, conflict of interest forms, etc. One of the workshops he attended was a round -table discussion regarding dealing with the press. B-1. Regular Meeting of November 3, 1993. 0 Approved by consent agenda. • • 0 KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVEMBER 1993 PAGE 17 �y 11/1/93 Thank -you Letter from Valerio Dorrance, Hope/sunrise Energenay Medical Services, Inc. No discussion. Approved by consent agenda. None. ITEM _8$ NEW RUB_IRUS Sills to be Paid, Bills to be Ratified MOTION$ Councilman Smalley MOVED to pay the bills and Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. E-2. Purchase Orders Euoseding $1,000 NOTIONS Councilman Smalley MOVED to pay the purchase orders over $1,000 and Councilman Measles SECONDED the motion. There were .no objections. 00 ORDERED. 8-3. ordinance No. 1574-93 - Amending the Kenai Municipal Code Section 14.25.070 Entitled, "Modifications." Approved by consent agenda. H-4. Ordinance No. 157S-93 - Amending KMC 22.050.040(c) to Clarify Lessees$ Right to negotiate the Sale of Their Leased Land, at Not Lees Than the Fair Market Value,, After Making Substantial Developments. Approved by consent agenda. • RENAI CITY COONCIL MEETING MINUTEB STUDENT GOVERNMENT DAY Np\/ffi4BER �,{ 1993 PAGE 18 • s B-50 ordinance No. 1576-93 - Finding Airport Land, Described as the Southern 4.7 Acre Portion of Tract B, Baron Park Subdivision No. 5 (as Shown on the Attached Map), is Not Required for Public Use drmthe FedeBe ralAviation nFoYroviding a Deed of Release is obtains Administration (FAA). Approved by consent agenda. N-6. Approval - Security Assignment of Lease - Lot 2, Block 5, Cook Inlet Industrial Air Park/Phillip Evans to M.J. Grimm and R.J. Johnson. MOTION$ Councilman Smalley MOVED for approval of the andSecurit Assignment of Lease from Phillip Evans to N.J. Councilman Measles SECONDED the motion. Attorney Graves confirmed there were no objections of the assignment by administration. VOTE: Councilman Measles requested 0MIMOUS CONSENT. There were no objections. BO ORDERED. IN1162 ATION RRPORTB I -le Mayor a. AWL - Williams thanked Monfor for putting together the AML booth display. Williams stated he Williamsved thankedlClerks from Freas merchants, taxicab.operators, also for her help with thebooth. forlthems stated aonferencehtocbefheldce being here has opened discussions in other areas of the state othrowrthaveArehoested toihave therbanks nd Juneau. Kodiak, Valdez and Bar conference hold there. b. RDC Meeting - Williams reported he and City Manager Manninen will attend a two-day RDC meeting in Anchorage. C. Courthouse Dedication wnithesamountstated paid foritheion was well -attended. Monfor questioned KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVEMBER 1993 PAGE 19 refreshments. Clerk Freas answered Mayor Williams had requested that she have refreshments (cookies, finger sandwiches, punch) available for the open house. Freas added she contacted the Kitchen Express for a proposal and brought that information back to council in memo form. Council approved the cost of $825. Other costs to the city were $150 for the sound equipment and postage for the invitations, as well as time. Freas stated Williams stated he had received a call from someone at the State who suggested the Court System might help pay for one-half the cost. Freas stated she discussed this with Al Szahl who helped with the court invitation list. Szahl stated he would investigate the question but never came back with an answer. Monfor stated she was disappointed with the amount of money paid for what was received. Freas stated she was wanted refreshments that would not stain or get ground in to the new carpet and easily cleaned up. Freas stated she will ask more questions in the future. d. Teleconference Phone - Williams forwarded some information regarding a teleconference phone used at the AML Conference. Williams stated the tone and quality of the phone were impressive, but costly (approximately $1,250). Williams requested Freas keep the information and forward it to council for the next budget. 1-2. City Manager a. AML Conference - Manninen stated he enjoyed his first AML Conference. Manninen suggested in the future the Visitors Center and the Senior Center be utilized more for conferences of this nature. b. National League of Cities Conference - Manninen reported he and Mayor Williams will not be at the next council meeting because they will be attending the NLC Conference in Orlando, Florida. c. Thompson Park - Manninen stated he will have a recommendation in regard to the Thompson Park sewer and water project in the December 1 packet. Council will need to consider his recommendation as cost amounts have changed since 1990. Manninen added, costs have raised 2'h to three times since the first estimated were made. 0 KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVEMBER ?l 1993 PAGE 20 d. NSA Litigation - Manninen reported the staff would like to make a recommendation to council in regard to the HEA litigation. They will be meeting with HEA in the next two weeks. The recommendation may need to be discussed in a closed session. e. Spur Highway water i Bower Crossings - Manninen stated funds have been approved for the cost of the crossings. However, staff would like to investigate state funding or EDA funds to pay for a portion of the cost. Kornelis has sent a letter to EDA in regard to funding availability. Williams asked if other councilmembers will be absent at the December 1 meeting. Bookey stated he may be. Williams suggested the discussion regarding HEA be held until the December 15 meeting. Bannock reminded Council the TSH Zone will be reconsidered at the December 15 meeting. Williams stated he did not think the TSH discussion will take long. In regard to the Thompson Park and HEA discussions, Williams suggested they both be held until the December 15 meeting. Manninen suggested council discuss the Thompson Park matter briefly at the December 1 meeting and have another meeting and invite the property owners to it. Monfor asked how much more cost will be involved. Brown stated on average $5,000. Brown stated the next packet will have a report from the city manager. The next meeting there will be a motion required by council to set a public hearing. Brown stated no time will be lost if the report is placed in both the December Land 15 packets. No action will be needed on the report. Brown discussed the schedule of events for discussion. Graves stated there is no problem delaying the HEA discussion until December 15, however he cautioned it should not wait any longer than that. I-3. No report. I-4. Attorney City Clerk a. Telephone Poll - Freas read into the record the telephone poll taken on November S. 1993 to issue a purchase. order to Zubeck, Inc. to repair a ten inch AC water line on Fourth Avenue between Birch and Forest Drive. The water main was KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVBMBSR 8 1993 PAGE 21 broken and needed repairs immediately The total cost for mobilization/demobilization, the equipment rental with operator, fuel and maintenance is $21900.00. The purchase order was approved by council. b. McBood Letter - Freas distributed a letter requested by council to Dispatcher McHood for her professionalism and capabilities during a false chlorine.leak alarm. Council signed the letter. 1-30 Binance Director No report. 1-60 Public Works Director Public Works Director Kornelis informed Council the new CIP brochures were available. Kornelis stated he would distribute the brochures as Council had requested previously to various business and city departments, as well as state legislators. I-7, Airport Manager The removal of the small FAA building in Memorial Park was discussed again. Council and staff voiced concerns that the building may have asbestos shingles and could have had PCB's or the like stored in it in the past. Measles suggested the city ask FAA to remove the building completely. Airport Manager Ernst cautioned Council it may take FAA another year to remove the building. There were no objections from council to have the building removed. Ernst also reported the enplanement figures were up 1,075 passengers from last year. Mayor Williams referred back to a Sister -Cities questionnaire in the packet at 1-4. Williams suggested to not participate in the grant program discussed in the questionnaire as the EDD has received a major $60,000 grant and -they are off in another, direction in regarding to bring people from Russian to the area. Williams suggested the questionnaire be forwarded.to EDD for their review. Williams stated he will discuss the issue of the grant with the EDD Board and draft a letter to Sister -Cities and update them of Kenai's involvement. 0 KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVEMBER 1993 PAGE 22 Williams referred to Information Item 10 in the packet -- a copy of Kenai Peninsula Borough Resolution No. 93-123. Assemblyman Navarre was present and stated he had no opinion of the resolution. Assemblyman Navarre stated he discussed council'ss concern regarding sales tax paid by the taxicab drivers. Navarre stated the Borough has done an audit on taxicabs. From that they.wi,ll decide how to handle them. Navarre added everybody is treated the same. Williams reviewed the sales tax quarterly report distributed to Council. J-1, Citizens None. J-a. council. Bookey - Bookey reported he attended the November 8 disaster drill. Bookey stated it was an "eye opener" and he felt it was fantastic and major success. Ovarner - a. Stated she discussed the Mental Health Lands issue with Attorney General Cole during the AML Conference. Cole assured her the issue will be -settled in the future.. b. Swarner reminded Kornelis there are still numbers missing from the "Welcome to Kenai" sign. c. Swarner asked if a meeting will be set with the lobbyist and legislators before the opening of the new session. Williams stated he hopes to meet with the lobbyist during his time in Anchorage while attending the ROC meeting. Freas was requested to arrange a meeting with legislators Little, Salo, Phillips, Davis and Navarre. Request the meeting for December 28 or 29 at their convenience. d. Swarner asked if the city has a.deadline when contractors can no longer dig up pavement (Swarner was referring to work being done on Frontage Road in.front of the.Paradisos restaurant). Kornelis answered no., the city tries to work with • r • KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY NOVEMBER 1993 PAGE 23 the utilities. If the work is not done now, it may delay summer projects. Swarner stated she thought this should be reviewed. Swarner asked for a report of what other towns do. Kornelis stated he could call other towns. Normally they do not allow this type of digging after a hard frost. Swarner stated she realizes there are emergencies, but does not see this one as an emergency. There was no action taken. Monfor - a. Thanked Kornelis and Freas for their help with the AML booth. b. Asked about the city moving the trees in front of the Texaco station. Monfor stated she would like the city to move them and replant them at the Bicentennial building. Swarner stated she has a problem with the city trying to move the trees because of the underground utilities on the property. Monfor again stated she would like the city to try. There was no action by council. Measles - No report. Bannock - Asked the process in requesting new street lights, i.e. does the city put them up, how often, who's responsible for them, etc. Kornelis stated requests are taken from citizens and the Police Department. He has asked HEA how much they will charge for installation and then the information is brought to council. HEA installs them. They are non -metered. HEA maintains them. If there is vandalism to the poles and lights, the city is charged. Bannock stated he has had some discussion regarding, street lights from people on Channel and Woodside in Woodland Subdivision. Williams asked Bannock to pursue the question of street lights and report back to council. Smalley - a. Wished everyone happy Thanksgiving. b. Sorry he missed AML but heard people had a wonderful time and were really impressed with Kenai/Soldotna. c. Asked Manninen if the city has considered having a recreational plan for employees of the city, i.e. allowing them to use the Recreation Center at no cost as a fitness/wellness program. Manninen stated he has had some preliminary discussions with staff in regard to a fitness program for city employees. At this time the public safety employees are mandated by law to be . KENAI CITY COUNCIL MEETING MINUTES STUDENT GOVERNMENT DAY AIOVEMBER 3 1993 PAGE 24 11 fit and they are the only employees able to use the facilities for free. There has been no mandate or money budgeted for other employees to use the facility for free. Smalley stated he understood employees working at.the facility use the facility for free. Manninen stated it is riot right that one group of employees can use the facility for free and not others. Smalley asked Graves if the City, as an entity, can offer benefits to some employees and not to other employees. Graves stated at this time, the city policy is acceptable because those persons afforded the free use are mandated by law as a condition of their employ (public safety officers), Williams added he placed two All -America City coffee mugs in the display case and hung a Congressional Document on the Chambers' wall. Williams added a plaque was presented to Council from the to Kenai Bar Association in regard to the courthouse dedication. The plaque has been placed in the display case as well. � ! 4 _ Wli!! . 0_�_:� Y mil+ The meeting adjourned at approximately 10:15 p.m. Minutes transcribed and submitted by: 0 '/Rt11fl� MUM 6 ATM !11tt.