HomeMy WebLinkAboutResolution No. 2022-63KENAI
CITY OF KENAI
RESOLUTION NO. 2022-63
Sponsored by: Administration
A RESOLUTION AWARDING A PROFESSIONAL SERVICES AGREEMENT AND CORRESPONDING
PURCHASE ORDER FOR PROFESSIONAL MECHANICAL AND ELECTRICAL ENGINEERING
SERVICES FOR THE KENAI MUNICIPAL AIRPORT (KMA) OPERATIONS BUILDING HVAC
CONTROLS AND BOILER REPLACEMENT PROJECT.
WHEREAS, the City of Kenai formally released a Request for Proposals (RFP) on July 19, 2022 with
proposals due on August 16, 2022 to provide bid ready Construction Documents for the replacement of
an existing boiler and associated controls at the KMA Operations Facility that are now beyond their useful
life; and,
WHEREAS, the following three proposals were received and evaluated by the City:
Firm
Score
Cost
MBA Consulting Engineers LLC
188
$47,728.00
Respec
173
$119,152.80
Design Alaska
153
$107,250.00
and,
WHEREAS, MBA Consulting Engineers LLC was determined as the highest scoring responsible
respondent; and,
WHEREAS, award of this agreement and issuance of a purchase order to MBA Consulting Engineers
LLC is in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the Kenai City Council authorizes a contract award and corresponding purchase
order to MBA Consulting Services LLC in the amount of $47,728 to provide professional mechanical and
electrical engineering services for the KMA Operations Building HVAC Controls and Boiler Replacement
Project.
Section 2. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 7T" DAY OF SEPTEMBER, 2022.
Brian Gabriel Sr., Mayor
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Michelle r, MC, City Clerk
New Text Underlined; [DELETED TEXT BRACKETED]
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City of Kenai 1 210 Ficialgo Ave, Kenai, AK 99611-77941907.283.7535 1 www.kenaixity
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Paul Ostrander, City Manager
FROM: Scott Curtin, Director of Public Works
DATE: August 27, 2022
SUBJECT: Resolution for KMA Operations Facility HVAC Controls & Boiler
The purpose of this Memo is to request Council's approval to award a Professional Services
Agreement to provide bid ready construction documents for the Kenai Municipal Airport (KMA)
Operations Facility HVAC Controls and Boiler Replacement Project. Funding for this project is
included within the current FY23 budget, Fund 328 — Airport Operations Facility Improvement
Capital Project Fund.
The project is intended to address HVAC controls issues and a cracked heat exchanger on one
of the existing boilers. The Department had requested and received funding for the Controls with
the FY21 budget and the Boiler Replacement within the FY22 budget. However, Shop staff in
coordination with our Buildings Department staff were able to make a brazing repair to the cracked
heat exchanger which has extended the existing boiler's life for over a year now.
This repair is not anticipated to last long term, and because of the long lead times often associated
with equipment like this, the project is moving forward now with the intent of having the new boiler
and equipment operational for the 2023/2024 heating season. We believe the existing boiler will
make it through the 2022/2023 heating season. The Department typically likes to see boilers
reach a useful life of 25 years, this particular boiler is just under 20 years currently which is why
we continue to try and get as much use out of the unit as possible.
Photos below are from the facility. The back boiler with the cover off is the one to be replaced.
Controls equipment associated with the work are also shown.
Completion of this work now will improve the efficiency of the facility, reduce utility costs, and
safeguard the HVAC system for years to come. Staff will continue to monitor the 2nd existing boiler
and are hopeful it will reach the intended 25 years before replacement for that unit requires
consideration.
Council support and approval is respectfully requested.
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