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HomeMy WebLinkAbout1992-11-18 Council MinutesAGENDA RENAI CITY COUNCIL - REGULAR XONTING �10YEMAER i8,� i99�! " 7800 F.N. RRNAX CITY COUNCIL 4NA1t8 8 A. CALL To 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda ' *All items listed with an asteris.k.4 :[are.conoide#rsd to be routine and non -controversial . -by the►: Council,,and will be approved by one motion. There.will be.no separate discussion of these items unless a Council Member so requests, in which case the item will. be removed from the Consent Agenda and considered .in its normal sequence on the agenda as part of the General Orders, 8. 0CREDULED PUBLIC C99E1dT (10 Minutes) C. BnHLIC gG0 1. Resolution No. 92-74 - Transferring $9,324 in the Airport Terminal Fund for Airport Security., 2. 1993 Liquor Lioense Renewal Application - American Legion Post #20 - Club. 3. *1993 dames of Chance and Contests of Skill Permit Application - Kenai Bicentennial Visitors & Convention Bureau, Inc. 4. *1993 Dames of Chase* and Contests of Skill Permit.: Application - Peninsula Oilers Baseball Club, Inc... 5. *1993 Games of Chance and Contapts-of skill B4ait Application - Loyal Order of Moose, Penini U- 1a .Lodge 03.942. 6. *i993 Games of Chance and Contests of Skill - Psrai,t Application - Kenai Peninsula Builders ''Association 7. *1993 Games of Chance and Couteets of k:Ux Vorsit Application - Alaska/Hawaii Moose Association: S. ' *1993 Games of Chance and Contoetr of Skill Parait� Application - Alaska State Elks Association.(ASPA)'.. ..1.. 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions"and Committees 1. *Regular Meeting of November 4, 1992. P. -CORREamOMMen o. OLD nlung 11 sills to be Paid, Hills to be Ratified 2. Purchase Orders Exceeding $1,000 3. Discussion - Kenai Visitors & Cultural Center/Insurance Coverage - $71,067.15. 4. Approval.- Assignments of Leases/Josh L. Mapper'. a. Assignment Between Josh L. Knopper.and Dan VanZee - Counter Space #17, Kenai Municipal Airport. b. Assignment Between JOVA Enterprises, Inc., and Josh L. Knopper, Individually, and" Dan VanZee -- Lot 10, Block 2, Cook Inlet industrial Air Park. I.ZiBTTIOIiT RBPORTA 1. Mayor 2. City Manager 3, Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. D=8CQB8=QN ' 1. Citizens (five minutes) �. Council -2- . a� 3 KENAI CITY CODICIL REadLRB MEETINQ NOVRM XR 19 i .199Z KENAI Ovy davvetL t3 BRB JOHN JILLXWj- nstDlliQ J. II Mayor Williams called the neeting to order at approximated 7s p•me in the Council Chamber in the Kenai City Hall Buildi g, Oz PLEDQE OF rr.mtw= , Mayor Williams led those assembled in the Pledge of Allegiance anda moment of silence in honor of; City Manager Bill Brighton. A-2 • o R_O�L CALL Roll was taken by the City Clerk. Present were: Smalley, Williams, Bookey, Swarner, Monfort Measles, and McComoey. A-5. AaENDA ApPRO *. Mayor Williams requested the following changes to the agenda: liEMOV]�a C-2 - 1993 Liquor License Renewal Application American Legion Post 020 - Club.. The Legion has not Yet submitted the- filing which is missing. The Boroughhas notified them of the missing filing.. ADbt R-I, Pay Estimate No, 5/1(enai Courthouse/G&S Construction - $$135,670.00. RNPLACRI 8-2, purchase order.to Akio,a Catering unlimited with Purchase order to Kitchen Express, ADDS 8-5, Discussion - Kenai Courthouse/Meeting.with . Architect, City, G&S Construction, and Court system. Approval - Change Order No. 2 - Kenai Courthouse/Concrete Labor increase - $12g,0g6, I-5, 11/13/92 Borough. Report Taxable Sal®:3 by Jurisdiction. XMZ01Ts Councilman Smalley MOVED for approval of the:. amended agenda- ari requested ONANIMOOS CONSENT.- Councilwoman Monfor s�iCO the There motion. There were no objections, SO. OUDRUDS • KffiTAI CITY COUNCIL MEETING MINUT88 NOVffi4HER 18, 1992 PAGE 2 • C7 A-6. There were no changes to the Consent Agenda. MOTION8 Councilman McComsey MOVED for approval of the Consent Agenda and. Councilman Smalley SECONDED the motion. There were no objections. BO ORDERED. �1_Ji 11.Y. There was no scheduled public. comment. However, Mayor Williams requested comments from Bill Coghill of Mikunda, Cottrell & Company, who does the City audit and who was in the audience. Coghill referred to the audit letters included in the packet of audit information forwarded to the Council. Coghill stated.that one finding related to an administrative requirement that equipment purchased with federal funds cannot be used outei+de of the federal project for which they were purchased. A letter had. been forwarded to the City. The City responded to the letter stating that the City will not use federal FAA equipment outside of the airport. Coghill added that the City management and Finance Department have a 11super-clean1l accounting system. Coghill added that. it is probably the cleanest governmental job they do in the State. Coghill added that the credit goes to the Finance Department, City Manager Brighton, Council and Mayor. C-le Resolution No. 92-76 - Transferring $9,324 in the Airport Terminal Fund for Airport Security, MOTIONS Councilman Measles MOVED for adoption of Resolution No. 92--76':and . Councilman Smalley BECONDED the motion. There were no public or Council comments, Williams asked if there were objections to XN098, Cori =We There were no objections. 00 0ADMM9 C-Z. 1993 Liquor License Renswmi Application - American Legion Post 020Club.. Removed from Agenda. C-3. 1993 games of Ch+nnae and Contests of Skill Permit Application - Kenai Bicentennial Visitors & Convention Bureau, Inc. Approved by Consent Agenda. C-4. 1993 games of Cbonas and Contests of skill Permit Application - Peninsula Oilers Baseball Club, Inc. Approved by Consent Agenda* 0-3. 1993 Games of Chance and Contests Of Skill Peftit Application'- Loyal Order of Moose, Peninsula Lodge #1942. Approved by Consent Agenda. C-6. 1993 games of Chance and Contests of Skill permit Application - Kenai Peninsula Builders Association. Approved by Consent Agenda C-7., i993 games of Ob"co and -Contests of Skill Permit Application - Alaska/Hawaii moose Association. Approved by Consent Agenda. 1993 games of o"noo and Contests of Skill Permit Application Alaska State Elks- Assvcfation (AStA) . , Approved by Consent Agenda.. n • • KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 181 1992 PAGE 4 D-1. Council on aging Swarner reported there will be a meeting next month. D-2. Airport Commission Airport Manager Ernst reported that the Commission met Thursday. There was no quorum. They then had an open and decided to forego meetings until February 11, 1993. D-3, Harbor Commission last discussion Public Works Director Kornelis stated that the minutes of the last meeting were included in the packet. t-4. Library Commission Councilwoman Monfor stated that the minutes of the last meeting were included in the packet, as well as the month -end report. Monfor stated that the Annual Library Christmas Open House .will be held on Tuesday, December 22, 1992. Monfor requested an donation of $100 from Council in order to help pay for the preparations. MOTIONI Councilman Measles XMD to donate $100 to the Library to help pay for costs of the Open House. Councilwoman Swarner 82000110 the motion. There were no objections. 80 ORDMRMD. D-5. Parks a Recreation Commission Councilman McComsey stated there was no quorum at the last meeting. D-6. Planning a zoning Commission Councilman Smalley reported that he was not present at the. meeting. However, the minutes were included in the packet. Smalley reported that concerns have been expressed by the Commission regarding the Quandt property and the trailer parked at the corner of Seaver Loop. Also, concern was expressed regarding a trailer park facility on Heaver Loop. Smalley. reported that he City is dealing with the all of these concerns..: KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 18, 1992 PAGE 5 D-7. Miscellaneous Commissions and Committees Cannery porker Camping Facility Task Force - Williams referred to' the letter included in the packet from the Task Force. Williams stated that the Task Force is putting pressure back on the City even though it is not the City's responsibility to have such &. facility available. Williams asked Clerk Freas for comments.. Freas stated that of the approximate fifteen persons requested to be involved in the Task Force, only three persons attended the meetings beside herself. Freas stated that Bob Scott could not attend the first meeting due to an Airport Commission meeting at the same time. Scott had come to the Task Force meeting for a moment, however. Freas added that the second meeting was held at the Bicentennial Building. Freas was contacted the day after the meeting from Will Jahrig, who was included on the list of members for the Task Force. Jahrig did not attend the meeting as he f.. failed to read the information mailed to him as to where the meeting was to be held. Williams asked for direction from the Council. Councilman Measles stated the direction should be that they sunset the Task Force and enforce the City codes. There were no objections. Williams sunsetted the Task Force. All -America City - Councilwoman Monfor reported on her trip to Los Angeles to attend the National Civic League's "Diversity in Government's workshop for All -America City "wannabees." Monfor stated that she attended the workshops and gave information about Kenai's experience. Monfor added that she attended panel discussions where she was the only person from Alaska attending. Monfor stated that those present could not comprehend our Bush area and the size of our school districts. I . Townsite Nistoric Task Force - Councilman Smalley stated concerns. he and the Planning & Zoning Commission have with the Townsite Historic statement that the intent of the Task Force is to manage, the TSH Zone. Smalley stated that would be a duplication of service as the Planning & Zoning Commission now deals with it. Smalley added that the Commission does not favor the Task Force - becoming a commission. Councilman Bookey stated that the Task Force does not intend to become a commission. They intend to put in place a guideline for Planning & Zoning to follow. KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 16, 1992 PAGE 6 eeauatifiaation - Councilwoman 84arner rOported thO. `Committ+ee has developed goals and plans for this next ,year. They.. had. planned.. to discuss these with the Parke & Recreation Cotimission at 1 their last meeting. However, there was no. quc►r%man0 The Committee alas designated 1993 as the "Year'of Beautifidation.n 1201 AL 8-1. Regular Meeting of Novomber a, 1992 Approved by Consent Agenda, 1T,., W Fi CORREBPOIiiDEIITC None. ITS None. XOTZONS Bills to be paid, Bills to br Ratified Councilman Smalley MOVED to paythe bills and include the $135,670 payment to G&S Construction. Councilman Measles 88the motion. There were no objections. , so ORD=04 Purchase orders Exceeding $soon MOTXONt Councilman Measles MOVED to' approve the purohasie orders,'' $1,000 including the replacement.of the puvrhaae order. to-, Catering ,Unlimited in the amount of . $3,075-�.00 . to Kitcshen; Express in the ,amount of $3, 300.00. Councilwoman `Monfok SROOHDVD thei motion. � .. • • KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 18, 1992 PAGE 7 When asked why the change was needed, Akio's Catering did not have Workman's and Kitchen Express did. VOTE: Clerk Freas stated that Comprehensive Insurance There were no objections to the motion. 80 ORDERED. N-3. Discussion - Kenai Visitors & Cultural Center/Insurance Coverage - $7,067.15. Finance Director Brown referred to the letter included in the packet wherein insurance on museum items in the Visitors Center was discussed. Brown stated that there has always been insurance on the building, but insurance on the pieces was delayed until an inventory was completed and a price quote could be received from an insurance company. The inventory is being completed, and a price for the insurance has been received. Brown stated the cost* was less than he expected and there is money in the budget to purchase the insurance. Brown recommended the insurance be purchased. NOTION: Councilman Measles MOVED to approve the acquisition of this insurance and Councilwoman Monfor SECONDED the motion. Councilman Mccomsey requested ONANIMOUB CONSUT. There were no objections. 80 ORDERED. 8-4. Approval - Assignments of Leases/Josh L. Knopper. a. Assignment Between Josh L. Knopper and Dan Van$ee - Counter Space 017, Kenai Municipal Airport. Administrative Assistant Kim Howard stated that all parties are current in sales tax, etc., and Attorney Graves has reviewed the assignments. XOTION = Councilwoman Monfor MOVED to approve the assignment of lease. between Josh L. Knopper, and Dan Vanzee for Counter Space #17, in. the Kenai Municipal Airport Terminal Building. Councilwoman Swarner SECONDED the motion. There were no objections. 80 ORDERED. KENAI CITY COUNCIL MEETING MIN NOVEMBER 18, 1992 MINUTES PAGE 8 b• AssignMolit Between JOVA Buterprises Josh L. Rnopper, =adividually, and Dan Vansee . Lot 14, Block 2, Cook Inlet Zadustrial Air lark. MOTZONI Councilwoman Monfor MOVBD to approve the assignment between JOVA Enterprises, Inc. and Josh L. Knognmgrt of lease. and Dan VanZee for Lot 10, Block 2, Cook Inlet pp ' Individually Park. Councilman Smalley sECONDED the motion. Indus Air McComsey requested MakNtMOVS CONSBI�1 O There were an 00 MUDD. a no objections. B-50 Discussion - Kenai Courthouse/Meeting With Ar City, Dig Construction, and Court System. ahiteot, This item was added during Agenda Approval. read the memorandum distributed to tematthe beginning time to meeting in regard to this topic. g g of the ICOMOlis reported that a meeting was held to discuss Courthouse Project, At the meeting, the City of Kenai w Kenai .represented by Brown, Graves and himself. was represented, as well as the Architect and DanGreent System were Construction. At the meeting, they discussed waysntoke GAS Project going while staying within the budget. G&S Conseil the had not prepared the amount of funds needed to co traction project. complete the GAS will forward for each line item, a not-to- coPplete the project. They had asked for allowance amount to the Project and leave the budget open-ended. Kara i comp to that the City requested the not -to -exceed amounts nand s stated an open-ended budget. Kornelis stated that the funds are allow basically gone. Approximately contingency fund after change orders100, oo0 is left in the willi,ams stated that he has set up a breakfast -Senator Salo and Representative Navarre at7:00.. meeting with 23, 1992 to discuss various City projects with n November' stated that Kornelis has been requested toattend them. Williams, additional information regarding monies needed. Kornelis s that,he is experiencing some problems gettingKornelis stated needed as the representative from RozaExcavating the total amount for another ten days. eating is out of town • �J 0 �J KENAI CITY COUNCIL MEETING MINUTES NOVENHER 181 1992 PAGE 9 Williams stated that there are alternative methods for the additional funding needed. They include getting grant funds from the Court System; a second borrowing might be made to finish the'.. project; and limiting the scope of the project by not landscaping and paving, etc. Williams added that he would like to complete everything. M-60 Approval - Change Order No. 2 - Renai Courthouse/Conorete Labor Increase - $128,096. This item was added to the agenda at the beginning of the meeting. Kornelis stated that at the meeting with the Court System, contractor, architect and City, Dan Green of G&S Construction stated he would be requesting $159,000 as a not -to -exceed amount to complete the slab and concrete. The Court System asked for the amount needed to pay for the amount of work completed. The slab work will cost $30,000. This work will be billed for upon.• completion of the slab. (Due to the cold weather, the slab will not be completed until after the building is framed.) The Court System would like to have the costs before making a final change order in order to straighten out the budget. NOTIONS Councilman Measles MOVED to approve the Change Order No. 2 to G&S Construction in the amount of $128,096 and Councilman Smalley SECONDED the motion. There was no discussion. There were no objections. 80 ORDERBD. n I-10 Mayor Legislators - Williams reminded Council of the breakfast with the Legislators scheduled for Monday, November 23, 1992, at 7:00 a.m, at the Merit Inn. DOT/BB - Williams reported that he attended a meeting at the:. Visitors Center regarding the ISTEA/Step Program. The Step program will recognize scenic routes with historic background. Williams stated he suggested they review the renovation and reconstruction of the Russian Orthodox Parsonage as well. • • KENAI CITY COUNCIL MEETING MINUTES NOVEMBER 18, 1992 PAGE 10 Williams stated he also discussed'.with the DOT representative$, a trail system. around Birch Island and extension of the Boardwalk. Beninsula caucus Reminded Council of the Kenai Peninsula Caucus' meeting to be held on Saturday, November 21, 1992 at the Kenai King's Inn beginning at 9:00 a.m. "Legislative soadolt" - To be held on December 20, 1992 at 7t00 p.m. at the Eagles Nall. The "Sendoff" is sponsored by the Kenai Peninsula Central Labor council. EDD Representative - Another representative to the EDD Board of. Directors needs to'be appointed. Williams stated he will attetnd the next meeting. Governor's Economic Bumnit - Williams requested that the City pay for hotel and mileage for Vince O'Reilly to attend the Governor's Economic Summit in Anchorage, November 29-December 1, 1992. O'Reilly has volunteered to.attend for the City. O'Reilly will then give mini -seminars to persons in the Kenai area who are interested. NOTION$ Councilman Measles KOM to approve the financial support for Vince O'Reilly to attend the Governor's Economic Summit and Councilwoman Monfor GBCONDED the motion. 'Councilman Smalley requested Millb ZXOUB .Comomp _ There - were no objections.. 80 ORDBRBDO Loy -Kart Furniture - Williams stated he has heard that Lo-Mart. Furniture is interested in moving in the Old Kenai ball. Williams added that he has..written a letter to Value Village -to suggest they movea, store into the area as wall. ROsource Devflopaont Council - The conference beggins November 19. Barry Thomson will be attending a� a representative of the Kenai Chamber of Commerce. EDA and EPA will be. giving a prograkm.on L. Friday afternoon..,. Williams suggested Kornelis attend on Friday., CIRCAC - Reported. that CIRCAC voted to'send.a letter oujaeting to - oil leases in the Co*X Inlet.. Williams stated that it Baas not .a unanimous vote. The City"s representative voted against it.' Williams requested Council allow him to write a letter of � t • KENAI CITY COUNCIL MEETING MIN[1TE8 NOVffiM88R 181 1992 PAGE 11 objection regarding the action. Williams stated he believes the City should be on record as objecting to the action. MOTIONS Councilman Mccomsey MOVED to send a letter of opposition and Councilman Measles SECONDED the motion. There were no objections. 80 ORDERED. Mork Session - Williams suggested Council schedule a work session to discuss the future development of the management of the city. Williams stated he believes that Brown and Graves should be included in the discussion. The work session was scheduled for December 141 1992 in the Kenai Council Chambers at 7:00 p.m. Public is invited. Clerk Freas was requested to remind the Council. Freas was also requested to advertise the breakfast scheduled for November 231 1992. I-20 City Manager Acting City Manager Brown stated that a settlement offer has been forwarded for Council to review. Brown suggested a short executive session be held in order to discuss the matter. I-3. Attorney Graves reported that he has received permission to submit an amicus brief regarding the Open Meetings Act. I-4. City Clark Freas referred to her memorandum included in the packet which stated the "packet days! for the December 20 1992 meeting and the: January 6, 1993 meeting. Williams stated,he would not be attending the December 21, 1992 meeting and the Vice Mayor Measles will be presiding. at that meeting. I-B. Finanoe Director . KEI3AI CITY COUNCIL MEETING MINUTES AIOVEMBER 181 1992 PAGE 12 Public Works Director Kornelis reported the final inspection of the Congregate Housing Project is scheduled for next week. There will be some construction change orders at the next meeting. Kornelis also reported that the letters regard lead and copper in the city water will be mailed to 80 City residents. I-7. Airport Manager Ernst reported that the FAA entitlement funds have been distributed. $717,000 will be distributed to the City of Kenai with which they will purchase new equipment for the airport. Ernst also reported that he has been asked to talk with three Russian Aviation Administrators visiting the Flight service Station on Friday. Councilman Measles asked if the findings in the audit report regarding non-use of airport equipment on city streets prohibits the use if the airport is reimbursed. Ernst stated it is his understanding that it is not possible. Ernst stated that his has already asked and FAA said no. Ernst added that there is a possibility that after the equipment is replaced, depending on the value, the City may be able to purchase the equipment and then use it as its own. Ernst added that a least three pieces of equipment are still functional, although FAA considers their maintenance life over. Ernst stated he will investigate this . possibility. MOTION: Councilman Smalley MOVED that the City Council convene in,an. executive session to discuss matters that the immediate knowledge' of which would clearly have an adverse effect upon the finances of the City of Kenai. Smalley requested that Charles A. Brun, and Attorney Graves be present. Councilman McComsey SECONDED the: motion. There were no objections. s0 OaDERBD. The executive session began at 8:10 p.m. Back to order at 8:58 p.m. Councilman Measles stated for the record that in the executive session, the Council met to discuss an offer made to settle the McLane lawsuit. s o KENAI CITY COUNCIL MEETING MINUTES NOV1MBER 18, 1992 . PAGE 13 X0TZQN1 Councilman Measles XOv$D to'-diract the Administration to respond and reject the offer.of settlement. Councilman Smalley 82CONVED the motion. vows Smalley: Yes Williams: Yes Bookey Yes Swarner: Yes Monfor: Yes Measles: Yes e McComsey: Yes MOTION PA88ED UMINOUBLY. II' I ZT= AL Dx8gooz H J-10 Citisons None. J-20 Council Bookey - Bookey reported he enjoyed AML and*he learned a lot. Swarrnor - Reported she enjoyed her, stay in Juneau. Thanked Kornelis for the Christmas decorations being placed. It was good to see the bucket truck in use. Nonfor - Stated she will not be attending the next Council Meeting. Mnaslos - Nothing. KcCousey - Requested that the meeting with the legislators scheduled for November 23,, . 1992 be moved .to' atnother location. McComsey stated he has an aversion to the.Merit InnNO change was made. eaailsy - Enjoyed AML. Will not be'present at the December 2.r 1992 meeting. Williams Will be gone for December 3; 19-92 meeting as..well. Reminded everyone to attend the.""Caristmas'Comes to: KenailO . celebration on November 260, i992. t c r (11/23/92) 1• �I AMvO By oouNa �►� tr tamc