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HomeMy WebLinkAbout1991-03-06 Council Minutes4 • A. Be AQXNDA REMI CITY COUNCIL - RBGM= NNETING MARCH 6,F 1991 1. Pledge of Allegiance 2. Roll Call 3, Agenda Approval' 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the.Council and will be approved by one motion. There will be no . separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. IMME LSD PMMZC QQNN r (10 Minutes) C. PUH_LIC 88A 1088 1. *Liquor Liaaneo Transfer of ownorship - King Oscarts, Inc. (Corporate Stock Change Only, Same Location). 2. *1991 Liquor Liaanse Renewal.- Windmill Restaurant, Restaurant/Eating Place. 3. *1991 Liquor Lioonse Renewal - *a. Rainbow Bar & Grill, Beverage Dispensary *b. Italian Gardens, Restaurant/Eating Place *c. Pizza Hut f9,-Restaurant/Eating Place *d. BPO Elks Lodge 02425, Club 4. Raeolution No. 91-7 - Transferring $11,50o in the Water and Sewer Fund for Replacement Pumps in the Sewer Treatment Plant. 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission • -1- • �J 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees S. NIMES 1. *Regular Meeting of February 20, 1991. No D-VOINNIII I. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $1,000 3. Approval - Assignment of Lease/Airport Terminal Bar. 4. Disoussiou - Kenai Bicentennial Visitor & Cultural Center, I. ADMXNZF'P=ION angm 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager is RIB-098810N 1. Citizens 2. Council Lii�-°� � • Lea. `. �.r'- - �. ��_ -2- KWMI CITY COUNCIL - RBaULAR MEETING MINUTEQ MARCH 6, 2991 VICE MAYOR RAYMOND M$A8LE8O VjtE8ID1NQ Vice Mayor Measles called the meeting to order at approximately 7:03 p.m, in the Council Chambers in the Kenai City Hall Building. Vice Mayor Measles led those assembled in the Pledge of Allegiance. A-2. Roll was taken by the City Clerk. Present were: Measles, Monfor, Swarner, Walker. Absent was Williams, MCComsey and Smalley. Councilman McComsey arrived at 7:04 p.m. ry'T A-g. AQHI�IDA AP RO t• Vice Mayor Measles requested the following changes to the agenda: ADDS C-30 3/6/91 CLF memo to Council regarding Liquor Licenses. C-30, 1991 Renewal of Liquor License/Larry's Club, Inc., Beverage Dispensary. 9-40 (Additional information) Resolution No. 89-8, 2/1/89 Council Meeting Minutes (pages 2, 30- and 4) and 3/6/91 KK memo to WJB regarding Bicentennial building. There were no further changes to the Agenda. Vice Mayor Measles stated the Agenda would stand approved as modified. A-6. Vice Mayor Measles requested the following changes to the Consent Agenda: REMOVEt C-3a - 1991 Liquor Liconso RoueVal - Rainbow Bar a Grill Beverage Dispensary. • • C� XXNAI CITY COUNCIL MEETING MINUTNB Knox 60 1991 PAGE 2 MOTtOUI Councilwoman Monfor MOVED for approval o amended and Councilman McComsey 89CONDED no objections to the motion. 80 ORDERED. f the Consent Agen the motion. Ther Liquor License Transfer of Ownership - King Oscar's, Inc. (Corporate Stock Change Only, Same Location). Approved by Consent Agenda. C-2. 2991 Liquor License Renewal - Windmill Restaurant, Restaurant/Eating Place. Approved by Consent Agenda. C-3. 1991 Liquor License Renewal - C-3a. Rainbow Bar i drill, Beverage Dispensary Removed from Consent Agenda. Additional information was received from the Borough in regard to this liquor license renewal. That information was included in the memorandum to Council from Clerk Freas which was.distributed to Council prior to the meeting. The Borough has protested the renewal of this liquor license because this account has a balance of approximately $17,000 in unpaid taxes. Councilowas asked if they wish to have this liquor license renewal application brought back to them at the March 20, 1991 meeting or a letter of objection sent to the Alcoholic Beverage Control Board, NOTION, Councilman Walker MOVED put off action regarding this liquor license renewal until the next meeting. Councilwoman Monfor 81C-11DRD the motion. There were no objections to the motion. s0 ORDERED. xmMx csxx cooNcsr, MARCS 6o 1993 8A69 3 MEETING MINUTES C-3b• Italian Gardena, Restaurant/Eating Place Approved by Consent Agenda. C-3c, Plaza But #91 Restaurant/Eating place Approved by Consent Agenda, C-34. SPO Elks Lodge #2*25, Club Approved by Consent Agenda, C-3e. Larry" Club - Beverage Dispensary This application was added to the Agenda. In the Clerk's memorandum, Council was informed that the Borough stated that owner requested that the City ask ABC for an extension of thirty days in order that he ma not contacted the City officeset pand payments current. The owner has y states that this license is not current in arequest. Borough of taxes, Council was asked whether to give a thirty -day extension, b the application back to Council on March 20, 1991 meeting bring a letter of objection to ABC. g, or do MOTION: Councilwoman Swarner MOVED to bring the application back to Council on March 20, 1991 and Councilman Walker SECONDED t he motion. There were no objections to the motion. 80 ORDERED. C-4• Resolution No. ••7Replacement - and Sewer Fund for Repla ementring $11,500 in the Water Treatment Plant. Pumps in the Sewer MOTION: Councilman McComsey MOVED for a Councilman Walkger SECONDED the motion, Ofroval Councilman No. 91-7 and requested UNANIMOUS CONSENT. There were no Council Moromsey comments. There were no objections to the request for unanimo consent. So ORDERED. us KXNAI CITY COUNCIL MEETING MINUTES MARCH 6, 1991 PAGE 4 JTZK D 9MUSION/COMIKITTI REPOR g D-i, council on Aging There will be a meeting of the Congregate Housing Committee at 10:00 a.m., March 7, 1991. Councilwoman Swarner added that she had available a folder with the schematics of the building from Livingston -Slone for review. The Council on Aging will be meeting on March 11, 1991 at 1:00 p.m. They will be electing officers. D-Z. Airport Commission The minutes of the February 14, 1991 meeting were included in the packet. The next meeting is scheduled for March 14, 1991. Councilman McComsey asked if the boxes had been ordered for the to bay at long-term parking. Airport Manager Ernst stated no, it will be included in the budget for the next fiscal year. D-39 Narbor Commission Councilman Walker stated the next meeting is scheduled.for Monday, March 11, 1991. D-4• Library Commission No report. D-Se Parks A Recreation Commission No report. D-6. Planning i zoning Commission No report. D-7. Miscellaneous Coma:issions and Committees Councilwoman Swarner stated that the Beautification Committee not on March S. 1991. There is one vacancy needing to be filled. They discussed the dedication of the City flag. It has been suggested that a dedication could be made at a Founding Day ceremony. U • ItMAI CITY COONCIL 141INTZNG MIMUT28 M9►RC8 60 1991 PAGS S E-10 Regular Meeting of February 2.0, 199i. Approved by Consent Agenda. There was no correspondence. There was no Old Business, N-1• Hills to be Paid, 81118 to be Ratified NOTIONS Councilman MCComaey X0VED to pay the bills over $1400 and Councilwoman Monfor 8NG0pO$D the motion. There were no objections to the notion. BO ORDD. 2-2, Purchase Orders Exceeding $i3Ooo MOTION$ Councilwoman Monfor MOVED to approve the purchase orders exceeding $1,000 and Councilwoman Swarner aI ONDND the motion. There were no objections to the motion. so OADQD. B-30 Approval - Assignment of Lease/Airport Terminal Ba r. Attorney Graves stated that the assignment of the.lease will be from Louis and Therese Schilling to their corporation,, Louies and Terries, Inc. Normally they ask officers of ® to sign corporation personally for the corporation alec►. However, they corporations not Therese Schilling. n require it this time b®cause the liability remains with Louis and a • to • RMUkI CITY COUNCIL MELTING MINUTES MARCH 6, 1991 PAGE 6 MOTION= Councilman McComsey Mov$D for approval of the assignment of and Councilwoman Swarner SECONDED the motion and requested MMIMOOS C0XSENT. There were no objections. SO ORDBRRD. R-4. Discussion - Kenai Bicentennial Visitor & Cultural Center, Architect Kluge stated to Council that he wanted to give the Council an opportunity to review the final contract documents for the project. The documents were available at the meeting. Council was furnished with a copy of a memorandum from Public Works Director Kornelis to Wm. J. Brighton regarding the final estimated cost of construction of the project. With the addition of the cost for purchase of the land, the final estimated cost is set at $1,525,665. The appraised value of the land is $244,000. Councilwoman Monfor stated that Ordinance No. 37-90 increased the appropriations for the building. The land was not discussed in the ordinance. Monfor had the understanding that the KBVCC would lease the land from the City and not purchase the land at this time. She questioned why the $244,000 figure for value of the land was brought forward right before the project is ready to go to bid. Kluge stated that the budget he had to work with was $1.4 million for construction of the building. A budget of this scale, a five percent contingency would be minimum for a budget of $48,415. There are some unknowns at the site. The depth of the gas line will not be known until site work is started. There is a possibility that the line is not deep enough. Councilman Smalley arrived at 7:21 p.m. Kluge stated that he would like a contingency fund of $100,000. He tried to design the facility out fully with parking, heating loops into the outside stairs and handicap ramp, etc. The deductive alternates would allow them to stay under the budget, without the purchase of the property. EDA has required deductive. alternates instead of the normal additive alternates. If the bid comes in high, EDA will use the list of deductive alternates to subtract cost. The first item on the list would go first, and then the second, etc. r • RENAL CITY COUNCIL MEETING MINUTES MARCR 6, 1991 PAGE 7 City Manager Brighton stated that what Council needs to resolve at this time is the sequence of the deductive alternates. A decision regarding the contingency increase, etc. is not needed until the advertisement and receiving of bids. A more certain cost of the project will be known at that time. Kornelis stated that EDA requires a list of deductive alternates prior to the bid. EDA will not allow negotiating with a contractor or allowing a contractor to pick and choose additive alternates. Kluge distributed a list of the deductive alternates in the order the building committee, he and Jack LaShot suggested. Council reviewed. The estimated costs were made by the estimators. Councilman Walker suggested that the basement be the last deductive alternate as it will be more expensive to try and add it after the building is completed. Walker suggested that the seeding be the first deductive alternate. Councilwoman Swarner agreed with Councilman Walker. Kluge stated that the basement is designed at 300 sq.ft. it must stay at this size. The basement is for storage only. It would be cost effective to eliminate it. There is storage on the main level of the building. George Ford, KBVCC Committee, stated that he believes the building will be short on storage for artifacts if the basement is eliminated. MOTION: Councilwoman Swarner MOVED to list the deductives as: i. . Seeding 2. Planters 3. Flag Poles 4. Sidewalk Paving 5. Parking 6. Building Sign 7. Main Parking Area S. Basement Councilman Walker BECONDED the motion. Kluge stated that if the planters are eliminated, there would have to be redesign work done due to the manner in which the • Z MAI CITY COUNCIL MUTING MINUTNO Itl�RCK at 2991 PAGN 8 planters are integrated into the landscaping, etc. Vice Mayor Measles added that the planters will not be able to be put back into the design later. Kluge stated that he did not place the building sign on his list of deductive alternates. Vice Mayor Measles suggested that one flagpole be kept. Kluge agreed. RESTATEMENT OF MOTION: Councilwoman Swarner stated that with consent of the second, she would restate her motion. Councilwoman Swarner No to list the deductives as follows: 1. Seeding 2. One flagpole 3. Sidewalks 4. Rear Parking Area 5. Main Parking Area 6. Planters 7. Basement Councilman Walker consented to the restatement of the motion. Councilwoman Swarner requested ONANIMo08 CONSENT. There were no objections. 00 ORDERED. Kluge stated that he discussed with Kornelis the question of what if the bid comes in $lo-,00O short of allowing the paving of the main parking area. Would the paving not be done? Then there would be money left over in the budget. Would EDA require that the money be returned. Vice Mayor Measles stated that if the bid comes in $10,o00 short of allowing the paving to be done, the City would be sure that the paving would get done. Kornelis stated that on April 3, 10911 a ordinance will be introduced for the new budget with just estimates. The bid opening is scheduled for April 11, 1991. The new budget will be presented to Council on -April i7, along with the award of the contract. Actual amounts will be known at that time. Sue Carter, KBVCC, stated that when the letter awarding the grant was received, cost of the land was not included in the grant award. The grant does not allow funding for the acquisition of the land. Also, the grant allows a five percent contingency fund. Can that contingency amount be changed on the grant at . • 1ClWIli CITY CODNCIL DllE'PINB ![INOT88 M71R08 6o ilSi Ph6E 9 this time' Brighton stated that he believes, the Council is very interested in the project. If the contingency amount requires changing, she should look to the Council to acquire additional funding for the • contingency fund. The contingency amount would not be changed without the EDA's approval. Do not change the grant. IT' A1INIBTRl1TId,,PQT8 I=i. Mayor No report. 1-2• city Manager No report. =-3• Attorney The Dean v. Brock trial is .still going on. Attorney Graves believes it should be Completed by Friday or Monday. Attorney Graves referred to an envelope he distributed to Council prior to the meeting. He suggests that he discuss the information enclosed in the envelope with Council during an executive session. Attorney Graves stated that along with himself, the City Manager and Public Works Director should be included in the session. 1-4. city Clerk No report. I-g• Finance Director No report. I -so Public Works Director No report. I-7• Airport Manager No report. • 0 KENAI CITY COUNCIL MEETING MINUTES MARCH 6, 3091 BAGS 10 RZIMAZON J•1 • Citizens There were no citizens wishing to speak to Council. MOTIONS Councilman Smalley MOVED to convene in Executive Session to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the City of Kenai, Councilwoman Monfor SECONDED the motion. Councilman Smalley asked that City Manager Brighton, Public Works Director Kornelis, and Attorney Graves be present. There were no objections. $O ORDERED. Council stet in Executive Session at 7:50 p.m. Back to order at 8:11 p.m. Vice Mayor Measles stated that the purpose of the executive session was to discuss litigation strategy. J-2. Council Councilman W&Iker - Stated that the City, along with the Borough, were criticized during a radio program in regard to street - maintenance. Particularly the cemetery road, the bluff and several other streets that need grading. Councilwoman OvarnOr - Stated that Frontage Road in front of Key Bank was plowed well. However, in front of the Benco building it was not done very well. There is a large ridge of ice left.. She suggested that the graders slope the ice more. Councilman Walker stated that he thinks the roads are not maintained well if an ice pack of a-lo° is left. They should be plowed to near surface. Public Works Director Kornelis stated that the City cannot clear the roads to that low of a surface. There is not enough manpower to spend that much time doing that. Each street operator has -ten miles of road to maintain, plus the airport. Councilman Walker stated that this should be discussed during budget sessions. CouaailWORam M0ftfor - No report. • U KERRt CITY COUNCIL MEETING MINUTES %a 1b B 8, 1991 Pass 11 Councilman McConsNy - NS believes..the road'Crew do a very good job on his street. The ice is only.one inch thick and some places the pavement is showing through. Councilman Smalley - He also believes his street is well maintained. Lawton Street is also well maintained. Vice Mayor Measles adjourned the meeting at 8:15 p.m. Minutes transcribed by: Carol L. Freas, C ty Clerk (3/7/91) APPRaV&f BY COUNCIL DATE iTY CLERK