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HomeMy WebLinkAbout1991-05-15 Council Minutes• A. Be C. • RENAI CITY COUNCIL - REGULAR MBETINGi MAY Ise 1991 1. Pledge of Allegiance 2. Roll Call 3. Introduction of Student Government Representatives 4. Agenda Approval 5. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the council and Will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders, AC1EDUL= PUBLIC ,_aqn= (10 Minutes) 1. DoWayne Craig - Sand dunes and beach. 1. OrdinAnoo No. 1431-91 - Replacing the Tables Referred to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by Grade and New Hourly Rates for Part -Time Employees, 2. Ordivaaoe No. 1432-93L - Amending KMC 23.55,040(a) by Increasing the Uniform Allowance for Employees in the Animal Control Department to $500 Per Year, 3. Ordinanoo No. 1433-91 - Amending KMC 23.50.010(c) and (d) by Adding New Job Classifications Entitled "Battalion Chief" and "Animal Control Officer." 4. ordiaaaoe No. 1434-•93. - Increasing Estimated Revenues and Appropriations by $2548545 in the Sewer Treatment Plant Modifications - 1990 Capital Project Fund, 5. Resolution No. 91-24 - Setting.the Percentage of Fair Market value to be Used in Order to Derive a Fair Return on Lease of Airport Lands. - 1 - .a �,�.. ... _ 1. .. �..___.i.. ....�... 4 1 4 , • D. 6 • Resolution No. 9i-28 - Awardina Contract and Installation of ttheCa pet at the Recreationfar Carpet to Peninsula Flooring for the Total Center Center $10,001.00, Which =naludec Hid an f Alternate Numbers one ilk and Three (3). $ Additi s the Basive 7. ResolutioA Ho. 91-26 - Ratifying Kenai Library Regulations and Including Amendments C City of Library Policies. ity 8• Resolution No. 91-29 - Council on Aging - Borough ugh Fund. Transferring 0,400 in the 9• Resolution No. 91- ., General Fund for - Transse of Dust $1g,o00 in the t Control Material. 10. Resolution No. 91-29 .. AwardiPlant Disinfection Facilities Const Sewer Treatment ruction Hid. O COmum 1. Council on Aging 2• Airport Comission 3. Harbor Commission 4. Library Commission S. Parks & Recreation Commission 6. Planning & Zoning Commission 7• Miscellaneous Commissions and Committees 1. *Regular Meeting of May 1, 1991. FO 2• *Hoard of Adjustment Meeting of April 30 -2- 1991. • KENAI CITY COUNCIL - RBGULAR ]METING NAY 15, 1991 1. Pledge of Allegiance 2. Roll Call 3. Introduction of Student Government Representatives 4. Agenda Approval 5. Consent Agenda *All Items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. H • 80HNRRLZD PUSLZC QgMo li1T (10 Minutes) 1. DeWayne Craig - Sand dunes and beach. C. .PUBLIC XMINGS i. Ordinance No. 1431-91 - Replacing the Tables Referred to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by Grade and New Hourly Rates for Part -Time Employees, 2. Ordinance No. 1432-91 - Amending KMC 23.55.040(a) by Increasing the Uniform Allowance for Employees in the Animal Control Department to $500 Per Year, 3. Ordinance No. 1433-91 - Amending KMC 23.50.010(c) and (d) by Adding New Job Classifications Entitled "Battalion Chief" and "Animal Control Officer." 4. Ordinance No. 1434-91 - Increasing Estimated Revenues and Appropriations by $254,545 in the Sewer Treatment Plant Modifigations - 1990 Capital Project Fund. 5. Resolution No. 91-24 - Setting the Percentage of Fair Market Value to be Used in Order to Derive a Fair Return on Lease of Airport Lands. -1- 6. Resolution No. 91--25 - Awarding a Contract for Carpet and Installation of the Carpet at.the Recreation Center to Peninsula Flooring for the Total Amount of $10,001.00, Which Includes the Basic Bid and Additive Alternate Numbers One (1) and Three (3). 7. Resolution No* 91.4 6 - Ratifying Amendments to City of Kenai Library Regulations and Including the City Library Policies, 8. Resolution No. 91-27 - Transferring $3,400 in the Council on Aging - Borough Fund, 9. Resolution No. 91--26 - Transferring $15,00O in the General Fund for Purchase of Dust Control Material. 10. Resolution No. 91-29- Awarding the Sewer Treatment Plant Disinfection Facilities Construction Bid. D. 9=188IONIGMITT88 RBI+ORTB 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning S Zoning Commission • 7. Miscellaneous Commissions and Committees 1. *Regular Meeting of May 1, 1991, 2. *Board of Adjustment Meeting of April 30, 1992. ► :T: _A,= 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $1,000 3. *Ordinance No. 1436••.91 - Adopting the Annual Budget for the Fiscal Year Commencing July 1, 1991',,and Ending June 30, 1992. -2_ • 4. *Ordinance No. 1437-91 - Amending the Kenai Municipal Code, Title 21, Chapter 05, Entitled $Airport Administration and Operation.'# 5. *Ordinance No. 1438-91 - Increasing Estimated Revenues and Appropriations by $31#850 in the Capital Project Fund Entitled, "Trading Bay and Granite Point Improvements.$$ 6• Approval - Application for Lease, Lot 40 Block 5, Cook Inlet Industrial Air Park and ROW/Robert C. Jackson d/b/a Jackson's Sales and Service. 7. Approval - Lease.Agreement, Baron Park Subdivision No. 7 - University of Alaska 8. Discussion - Setting Board of Adjustment Meeting Date, Time, and Place to Hear Appeal of Planning & Zoning Commission Decision/John E. Bannock, Nu -State Nursery. 9. Discussion - Confirm Work Session Date and Time of May 29, 1991 Regarding Hotel/Motel Tax, 10. Discussion - Set Work Session with Planning & Zoning Commission Regarding the Comprehensive Plan. I. a 1MZNZA,TRATI,,, ON R,VORTB 1. Mayor . 2. City Manager 3. Attorney 4. City Clerk S. Finance Director 6. Public Works Director 7. Airport Manager 2. Citizens (five minutes) 2. Council -3- • REN" CITY COUNCIL MEE TING MINUTBB MAY ISO 1991 MAYOR JOM J. WILLIAMS# PREBIDING ETUDM-Ii1T aOV Bunn nsv CALL TO ORDER Student Mayor Baldwin called the meeting to order at approximately 7:40 p.m. in the Council Chambers in the Kenai city Hall Building. y A-1. pupas OP ALLEai�nin� Student Mayor Baldwin led those assembled in the Pledge of Allegiance. 1-2. ROLL _�► .r. Roll was taken by the Student City Clerk Bryson. Student Council Present were: Gail Johnson, Melanie Reid, Cathy Hogg, Laura Forbes, Raul Gonzalez, Becky Baldwin, and Tamara Scott. Also represented by students were Kim Swarner, City Manager, Jason Wilson, City Attorney, and Karin Bryson, City Clerk. Council roll was taken by City Clerk Freas. . Swarner, Monfor, Measles, McComse Present were. 45 Smalley, Williams, and Walker (arrived rate7:45 7. p.n.p.m.)' � A-S. 10B11tDA lLpPR- Student Mayor Baldwin requested the following changes be made to the agenda: ADD: D-2, Gerry Sparks - Sidewalks for Memorial Park and Dedication of City Flag. RSPLACES C-10, Resolution No. 91-29 from that in the packet. ADD: D-Sr Parke i Recreation Commission - Minutes of May 14 1991 Commission Meeting. ADD: 8-2, Purobase Orders Over SIO000 - Homer Electric Association/Extending three-phase power to Fire Training site. ADD= I-1, Mayor's Report - 1. 5/15/91 Brad Gilman: memorandum regarding status report on Helicopter Cold Water Recovery School. 2. 5/6/91 Wm. J. Nelson letter to Kenai Harbor Commission regarding Proposed Kenai Boat amp. y V • REMAI CITY COUNCIL MEETING MINUTRO Nhy a o 1991 VAGN 2 J=8 Information Itouss Info-111 5/15/91 K. Howard memorandum regarding. the 1991 Foreclosure Sale results. IIOTIONI Student Councilwoman Forbes MOVED for approval of the agenda as amended and student Councilman Gonzalez SECONDED the motion. There were no objections. 8o ORDERED, City Council had no objections. 80 ORDERED. A-6. There were no changes to the Consent Agenda, NOTIONS Student Councilwoman Hogg MOVED for approval of the Consent Agenda as presented and Councilwoman Forbes SECONDED the motion. There were no objections. so ORDERED. City Council had no objections. 80 ORDERED, SCHEDULED RM C Rgom 9-1, DeWayne Craig Mr. Craig is a resident of Forest Drive, Mr. Craig distributed photographs he took of damage to the sand dunes on the beach and the.embankment at the end of Forest Drive. There are large ruts from four -wheelers and trucks driving up the bank. There has even been a track vehicle driven up the bank by National Guard personnel. Mr. Craig and the City have placed poles at the side of the wall. People go around them. A sign stating "no motorized vehicles" had been placed. It was removed. Mr. Craig* . stated that he has placed a bench at the end of Forest Drive. The bench gets lots of use. Mr. Craig has also placed shrubs (approximately $.2,000 in cost) on the hill. All of them are gone or killed. Mr. Craig stated that the sand dunes are an ecological area.. However, four -wheelers and trucks have made trails and ruts in • 1M111I CITY CODNCIL 1188TIlT8 !!Il1QTZ8 MAY 15O 1991 PAGE 3 the dunes. Sand now gets blown onto the road. The dunes used to stop this. Mr. Craig has taken license numbers of vehicles doing the damage and called the police. In order for the police to cite the offenders, Mr. Craig has had to identify the drivers of the vehicle. Mr. Craig has pressed charges in the past. The damage to the hill will take approximately 50 years to grow back. Mr. Craig stated that this is a wanton waste of the City's resources. Mr. Craig is'suggesting to place more poles at the bottom of the hill. That would help to stop the driving on the hill. Mr. Craig would like to work with the City to put in the poles. Craig suggested placing a wail of poles and put signs up. Also, Mr. Craig asked that when the drivers of the vehicles can be identified, please press charges and take action. It was stated by City Attorney Graves that the violation would be the operation of motor vehicles where prohibited. Such a citation would be prosecuted much like a traffic ticket. Councilwoman Monfor stated that she would like the City to work with Mr. Craig to replace posts and perhaps do some seeding. Monfor stated that the bluff area is a disgrace. She does not feel that the police have much control of this problem. Monfor believes it would help to block the area off and have more enforcement of the ordinance. Councilman Walker stated that the hillside is often used for sledding in the winter. If the area was blocked off at the bottom, it would be dangerous. Precautions will have to be taken. Mr. Craig stated that he does not want to stop the sledders. Craig suggested using a small exa" beam or log to discourage driving on the hill. Trucks would not be able to drive over the beam. However, snow would cover the beams and sledding would be able to continue. Mr. Craig suggested placing 15-20 poles in select spots along the sand dunes. Mr. Craig believes that it will take another ten years for the dunes to return to their previous condition. Public Works Director Kornelis suggested that the committee previously suggested to work on improving the park could also work on this problem. City Manager Brighton requested that Council have the Administration, Public Works, Chief of Police, and the Parks & Recreation Department figure out -what to do. Brighton is concerned that if injury is sustained due to placement of poles, etc., the City will be liable. Mayor Williams suggested that when a driver of a vehicle is cited and prosecuted, that a higher fine be given, plus the vehicle should be confiscated. Student City Manager Swarner suggested that they, as students, could go back to their school and make an effort at school to pass on the word as to the destruction being made by the use of four -wheelers, three-wheelers, and trucks on the sand dunes and bluff. B-2. Derry Sparks No. Sparks is the Chairperson of the Beautification Committee. Sparks stated that the funding to place the remaining sidewalks in the Memorial Park has been deleted from the budget four times. At this time, there are approximately nine spaces left in the park. Sparks is aware of three more spaces that will be purchased in the near future. Sparks.stited that the sidewalks need to be placed now. Sparks also suggested that an article can be placed in the paper informing the citizenry of the park. Many people, new in the area, may root be aware of the park or how to place a living memorial there. Mrs. Sparks also stated that the City Flag was developed by the Beautification Committee and the Parks & Recreation Commission. There were five flags distributed for placement. At this time, the City flags are being used only at the Fire and Police stations. There has not been any official dedication, no public acknowledgement, or article in the paper. Sparks would like a dedication of the flag. Student Councilwoman Forbes suggested flying the flag at the Bicentennial building. Sparks stated that the building will not be completed before the year is over. Mayor Williams stated that it was his responsibility to dedicate the flags and he neglected to do so. Swarner stated that the flag has been available for flying at City Mall . for some time. Swarner would like the flag flying. It was stated by Clerk Freass that the VFW is planning a Memorial Day.program. Mayor Williams is to discuss the dedication of the flag during a portion of that program. C, 6 0 XXXXI CITY COUNCIL MEETING MINUTES my .Ili, 1991 PARE S Ti:a Wisniowski - Stated that he chaired the committee which designed the park. Wisniewski strongly urged that the park be completed before other parks are started. Wisniewski stated that from his experience through his business, the park and living memorials are important to people. Wisniewski urged Council to complete the park this year. . INNS Ovdinariao No. 1431-91 - Replacing the Tables Referred to in the Personnel Regulations (Title 23) to Establish a New Salary Structure by rvrade and New Hourly Rates for Part -Time Employees. MOTtON3 Student Councilwoman Forbes MOVED for adoption of Ordinance No. 1431-91 and Student Councilwoman Hogg SECONDLD the motion. There were no public comments* Student Councilwoman Forbes asked what the cost of living is this year. City Manager Brighton stated that it was 7t in Anchorage and 6.5t in the western united States. STUDENT VOTa: Johnson: Yes Hogg: Yes Scott: Yes Forbes: Yes Gonzalez: Yes Baldwin: Yes Reid: Yes MOTION PASSED UMINOUSLY. COUNCIL VOTE$ Swarner: Yes Monfor: Yes Measles: Yes McComsey: Yes Smalley: Yes Williams: Yes Walker: Yes , MOTION PASSED VK%VXK0USLY0 C-a• Ordinanao.90. 1432o-91 - Amending KMC 23.55.040(a) by Increasing the uniform Allowance for Employees in the Animal Control Department to $500 Per Year. • C 7j=I CITY COUNCIL MEETING MINUTES Jay ISO 1991 PAGE 6 • MOTION: Student Councilwoman Hogg MOVED for adoption of Ordinance.No.. 1432-91 and Councilman Gonzalez SECONDED the motion. Student City Manager Swarner stated that allowance was acceptable due to the fact to have clean uniforms for appearances in well -outfitted and presentable and due to the job. STUDENT VOTE: she believed the that the officers need court, the need to be the wear and tear of Johnson: Yes Hogg: Yes Scott: Yes Forbes: Yes Gonzalez: Yes Baldwin: Yes Reid: Yes MOTZON PASSED UNANIMOUSLY. COUNCIL VOTES Swarner: Yes Monfor: Yes Measles: Yes Mccomsey: Yes Smalley: Yes Williams: Yes Walker: Yes NOTI0N PASSED UNANIMOUBLY. 0-3, Ordiaaaao No. 1433-91 - Amending KMC 23.50.010(c) and (d) by Adding New Job Classifications Entitled "Battalion Chief" and "Animal Control Officer." ! OTZON: Student Councilman Gonzalez MOVED for the adoption of Ordinance No. 1433-91 and Student Councilwoman Forbes SECONDED the motion. There were no public comments. City Manager Brighton stated that the new position of Battalion Chief will be filled with by the Fire Marshall. The Fire Marshall position will remain in the Code, but will not be filled at this time. Fire Chief Burnett explained that this position will be a training officer. This is added responsibility. The Fire Marshall has been acting in this capacity at this time and the concept is working very well. • • • KWAI CITY COUNCIL MELTING MINUTES MAY ISO 1991 PROS 7 It was explained that the Animal Control Officer is a change in title, but not in occupation. With this title, the assistant can. issue citations. Councilwoman Swarner stated that she would like the Library Department Assistant I to be changed to Department Assistant TI so that person will be compensated for being in a supervisory position when the Librarian is out of the building. MOTION: Councilwoman Swarner MOVED to change the position of Library Department Assistant I to Department Assistant U. Mayor Williams asked if Swarner meant that the assistant would be paid a higher wage on an intermittent period when the Librarian is out of the building. Swarner stated that she meant the assistant to be paid more all the time. Councilman Walker B$CONDED the motion. City Manager Brighton stated that if Council wants to make changes to the budget, to have Administration prepare amendments to'bring to Council at the time of the adoption of the budget. Mayor Williams stated that he would accept a friendly withdrawal of the motion and second. Administration will then prepare amendments for action at the next Council Meeting when the budget is adopted. Williams further stated that the Battalion Chief position is a new position, at no change in pay. The Fire Marshall position will remain in the Code, but will not be filled at this time. Councilwoman Swarner stated that she would like to see her proposed amendment to the Library for the next meeting. Her proposal will reclassify the person who acts as the supervisor during those times the Librarian is out of the building. Finance Director Brown stated that there is a Department Assistant II in the Code at this time. Swarner's request would be a budget change. WITSDRA1iAL of MOTION: Councilwoman Swarner made a friendly withdrawal of her motion and Councilman Walker withdrew his second to the motion. U 0 • 18"1 CITY CO=CtL MEETING MINUT38 MAY 15, 1991 PAGE 8 Williams stated that there this ordinance creates a new position in the Fire Department. The Fire Marshall position left vacant may be filled at a future date. City Manager Brighton stated that the vacant position would not be filled without consent of the Council. STUDENT VOTES Johnson: Yes Forbes: Yes Reid: Yes Hogg: Yes Gonzalez: Yes MOTION PASSED UN 1=MOVSLY. • COUNCIL VOTES Swarner: Yes Monfor: Yes Mccomsey: No Smalley: Yes Walker: No MOTION PABSRD0 Scott: Yes Baldwin: Yes Measles: Yes Williams: Yes C-4. Ordinance No. 1434-91 - Increasing Estimated Revenues and Appropriations by $254,545 in the Sewer Treatment P1ant.Kodifications - 1990 Capital Project Fund. MOTIONt Student Councilman Gonzalez MOVED for adoption of Ordinance No. 1434-91 and Student Councilwoman Forbes SECONDED the motion. There were no public comments. , Public Works Director Kornelis stated that the bid opening was held today. A replacement resolution was brought to the meeting with the bid amounts and award information this evening. The awarded construction bid will have a contingency of five percent ($66,000). This is rather low.for this type of project. Kornelis feels that the project can go ahead with this budget. If a situation arises that an increase in -funds is needed,,. he will,come back to Council. Kornelie stated that the DEC requires an emergency ventilation system in the building. A change order will need to be brought before Council due to the -DEC not getting this information to the City in time.to include it in the bid information. Kornelis is hoping that an emergency generator will . KENAI CITY COUNCIL NESTING MINUTES MAY 25, 1991 PAGE 9 not be needed and that the generator now at the plant will be acceptable. A copy of the budget for the project is available for review in Kornelis' office. Mayor Williams stated that the coat of the project has doubled since the first discussion last year. Kornelis stated yes, because of the added cost of the scrubber being included. Kornelis added that the bid came in approximately $1o0,00o lower than the engineer's estimate. Williams added that he believes there will be requests for additional funds before the project is completed. Kornelis added that part of the high cost of the project is the cost for concrete. The building is earthquake proofs STUDENT VOTES Johnson: Yes Hogg: Yes Scott: Yes Forbes: Not available Gonzalez: Yes Baldwin: Yes Reid: Yes NOTION PASSED UNANIMOUSLY. COUNCIL VOTE= Swarner: Yes Monfor: Yes Measles: Yes Mccomsey: Yes Smalley: Yes Williams: Yes Walker: Yes MOTION PASSED ZMANIMOUSLY. C-5. Resolution No. 91-54 -• Setting the Percentage of Fair Market Value to be Used in order to Derive a Fair Return on Lease of Airport Lands. MOTION$ student Councilwoman Reid MOVED for approval of Resolution No. 91-24 and Student Councilman Gonzalez SECONDED the motion. There were no public or council comments. • 0 0 EMX CITY COUNCIL MEETING MINUTES Nhy is* 1991 PAGE 10 STUDENT VOTE: Johnson: Yes Hogg: Yes Forbes: Not available Gonzalez: Yes Reid: Yes MOTION PASSED VNANXMOUSLY. COUNCIL VOTE: Scott: Yes Baldwin: Yes Councilman Measles requested UNANIMOUS CONSENT. There were no objections to the request. 00 ORDERED, Resolution No. 91-25 - Awarding a Contract for Carpet and Installation of the Carpet at the Recreation Center to Peninsula Flooring for the Total Amount of $10001.001 Which Includes the Basic Bid and Additive Alternate Numbers One (1) and Three (3). MOTION: Student Councilman Gonzalez MOVED for approval of Resolution No. 91-25 and Student Councilwoman Forbes SECONDED the motion. There were no public comments. Parks & Recreation Director McGillivray stated that the carpet to be used is a heavy-duty industrial carpet with extra padding on the back. Mayor Williams stated that the installer should be advised if the seams come apart, he will have to redo the work. STUDENT VOTE: Student Councilwoman Hogg requested UNANII[OUS CONSENT. There were no objections. SO ORDXRLD. COUNCIL VOTE: Councilwoman Monfor requested UUMMOUS CONSENT. There were no objections. SO ORDERED. C-7. 26901ntiOU Na. 91-26 - Ratifying Amendments to City of Kenai Library Regulations and Including the City Library Policies. • • RENAL CITY COUNCIL MEETING MINUTES MAY 150 1991 PAGN it MOTIONS Student Councilwoman Reid MOVED for approval of Resolution No. 91-26 and Student Councilman Gonzalez SECONDED the motion. There were.public comments. Librarian Forest explained to the Councilmembers what replacement charges entailed on date cards and how books can be check out without library cards. STUDENT VOTES Student Councilwoman Forbes requested UNANIMOUS CONSENT. Student Councilwoman Scott objected, Johnson: Yes Hogg: Yes Scott: No Forbes: Yes Gonzalez: Yes Baldwin: Yes Reid: Yes MOTION PASSED. COUNCIL VOTES Councilwoman Swarner requested UNANIMOUS CONSENT. There were no objections. SO ORDERED, C-9, R*Oointi= No. 91-27 - Transferring $3,400 in the Council on Aging - Borough Fund. MOTION: Student Councilman Gonzalez MOVED for approval of Resolution No. 91-27 and Student Councilwoman Forbes SECONDED the motion. There were no public or Council comments. STUDENT VOTE: Student Councilwoman Reid asked for UMINOUS CONSENT, There were no objections. So ORDERED. COUNCIL VOTE= Councilman Smalley requested UNAN=MOUE CONSENT. There were no objections. SO ORDERED, r� 1�1 RBNAI CITY COUN61L MEETING MINOTBB MAY 150 , 1991 PAGE 12 C-�• R48010tion No. 91-95 Transferring $15,000 in the General Fund for Purchase of Oust Control Material. HOIXONS Student Councilwoman Reid MOVED for approval of Resolution No. 910*38 and Student Councilman Gonzalez 6800NDND the Motion. There were public comments. Councilman Walker asked how much money was spent on dust control last year. Kornelis stated $26,325 which covered approximately thirteen miles of road. Approximately the same amount of roads will be given the application an last year. . NOTION$ Councilman Walker MOV$D to amend the resolution by adding $10,000 more and do more miles of roads. Kornelis stated that the funds for the applications come from different accounts. The funds to contract the trucks for the application comes from Repair & Maintenance. The funds to purchase the CSS-1 come from Repair & Maintenance Supplies. This resolution corrects the budget process as funds for dust control had all been placed in Repair & Maintenance. Councilman Smalley asked if additional monies can be spent for dust control. Councilman Walker stated his amendment stands, Councilwoman Monfor BDCONDEID the motion. Swarner asked if the $15,000 transferred will pay for two applications or more.'CSS-1. Answer was more CBS-1- Finance Director Brown pointed out that in H-2 (.purchase orders over $1,000) there are three purchase orders affected by the dust control project.'. The amounts on those purchase orders are for one application to thirteen miles of road. If another application is desired., the figures.on all the purchase orders need to be doubled. Walker stated that he wants to add more to buy more -product to do more miles of road. Swarner agreed with Walker. Swarner stated that last year Council requested more applications done. Kornelis, stated that if $10,000 is taken from Repair & Maintenance, and added to Repair & Maintenance Supplies, there Will be enough funds.to treat another five or six miles of roads. • • RENAI CITY COUNCIL MELTING MINUTES MAY is 1991 PAGE 13 There are thirty miles of dirt roads within the City. Some, however, do not get much use. Council requested a list of roads which will be treated. COUNCIL VOTE ON AMENDMENT ($100000 inoreaee) Swarner: Yes McComsey: Yes Walker: Yes Monfor: Yes Smalley: Yes MOTION PABOND UNANIMOUSLY. STUDENT VOTE ON AMENDED MOTION: Measles: Yes Williams: Yes Johnson: Yes Hogg: Yes Scott: Yes Forbes: Yes Gonzalez: Yes Baldwin: No Reid: Yes MOTION PASSED UNANIMOUSLY. COUNCIL VOTE ON AMENDED MOTION= Councilwoman Swarner requested VNANtNOUS CONSENT. There were no objections. SO ORDERED. C-10. Resolution No. 91-29 - Awarding the Sewer Treatment Plant Disinfection Facilities Construction Bid. NOTION: Student Councilwoman Reid MOVED to approve Resolution No. 91-29 and Student Councilwoman Johnson SECONDED the motion. There were no public comments. There were no student comments. STUDENT VOTE= Student Councilwoman Scott requested.UHANINOUS CONSENT. There were no objections. So ORDERED. NOTION TO ARM s Councilman Measles MOVED to amend Resolution No. 91-29 and increase the construction amount to $10,3000,000. RBI CITY COONCIL MEETING ffiIN0'Y88 MAY iSe 1991 8AO8 14 Kornelis stated that the contingency is included in the budget. He will negotiate the change order discussed earlier. The Council will have to approve the chalge orders The contingency amounts will be in the budget and go to Councilman Measles asked for clarification that the bid was over the amount of the budget and that there will be $66;,000 left by the account after the award of the bid. This Kornelis. No changes need to be done at this time. MOTION: Councilman Measles MOVED to substitute Resoluttion No. 91-29 with that one man distributed SECONDEDethe notion. Councilmof the an Measles Councilwoman requested UNANIMOUS CONSENT. There were no objections. 80 ORDERED. RECESS: 9120 P.M. HACK TO ORDER: 9:35 P.M. ITEM D-1 2= 8S?OHUMITTBN RESORTS D-le Council on Aging Councilwoman Swarner stated that there was no meeting since the last council meeting. The Congregate Housing Project is being actively pursued. Thirty dozen cookies were delivered to the Governor's Offices D-2* Airport Commission it was reported that the meeting atwas two citizens to ed due to lack of quorum. Mayor Williams stated th be added to the Commission. They are both users of the airport. He will present -them at the next council meeting for approval of Council. D-39 Harbor Commission Councilman Walker stated that the Harbor Commission minutes were included in the packet. Walker was not in attendance at that meeting. Commission Chairman EldrfOffice ande asked r to thatthey will e ass on that he had contacted the Bicentennial�� take on the responsibility for the "Blessing of the Fleet. . K=&i CITY COUNCIL MEZTIIIO ffiIllOTEB MAY 15e 3991 p11AB 15 Walker also stated that the Commission recommendednBide ed and*that Nelson's proposal for the boat ramp also b� Mayor the agencies be'requested to review Nelsonroached the s proposals Mayor with Williams stated that Nelson nacket at Mayor's Reports and has his proposal include p enthe intergovernmental requested that it be reviewed by en oral be coordination agency. Nelson is asking that the proposal resented as an alterative plan. Nelson stated o haishis plan will involve less impact on the river and the ct considerably less. Williams stated that he would have preferred that Cher ' Williams would have been brought to him awkw rd at thisytime to present it stated he believed it would to the agencies after already talking fo r direction with er vicrom Council as Nottingham & Drage. Williams asked fo to how to handle the situation. Councilman Walker stated that he sees problems inlemsandadvantages with both designs. Walker stated that presenting proposals to he the intergovernmental agencies, orderetolon grant a e received from them as to what they want in ro osal to permit. Walker stated that Council should uld allow review this as well. be given to the intergovernmental,agen swe Walker does not believe it will look like the City is going around Petratrovich. Councilman Smalley stated that he is concerned once nedthat t 8tntheknow what intergovernmental agencies may think Y d it wants if this proposal is also submitted. councilman ls should be Measles stated that he does not think b °Petratrovich at this time. 1f Pursue the proposal submittedy the agencies do not grant a permit with that proposal* d osal* hen submit the Nelson proposal. There was further regarding dredging, silt and mud. Kornelis was asked if he had a preference of the ad seen the proposals. Kornelis replied that itwas the Kornelis doesthe not believe that the Harbor Petratrovich proposal. Commission has seen the Petratrovich proposal yet. Williams stated that he will have a personal talk B with Mr. Nielson with regard to his proposal and discuss the y • city Manager Brighton asked Kornelis which design e would be the most expensive to maintain. Kornelis stated that • E1JM71I CITY COD1fCIL MEETING MI110TZ8 JG1Y iS$ 1993 8I►8E 16 Petratrovich design would be, however, Petratrovich disagrees. Councilwoman Swarner stated that she prefers the City stay with the Petratrovich design. D-4. Library Commission Councilwoman Monfor stated that the minutes of the last meeting were included in the packet. There is a letter from the Library Commission included with the Library monthly report regarding Sunday operation hours. Monfor requested that an amendment to the budget ordinance be brought to the next meeting for action regarding Sunday Library hours beginning in September. There was concurrence of Council. ID -Se Parks G Recreation Commission Parks & Recreation Director McGillivray stated that the minutes to their last night's meeting were distributed to Council at the beginning of the meeting. Councilwoman Monfor requested that changes be made to the Beautification Committee meeting minutes regarding the purchase of banners. The minutes.should reflect that the Council chose to purchase the banners. Also, the statement that additional sidewalks for the Memorial Park being taken out of the budget should reflect that their was no money budgeted for sidewalks. Also, that Councilwoman Monfor did not request that the sidewalk monies be removed. Mayor Williams requested from Administration that a memorandum be brought to the next meeting in regard to budget changes. The memorandum should state how the amendments will affect the budget. Finance Director Brown stated that he intends to present a work paper which will itemize a motion for each budget amendment request. A fiscal note will also be.included as to how the budget will.be affected. Council may then go down the list and make their motions and discuss, pass, or fail. At this time Brown believes there will be five amendments. if Council has any more requests, they should inform him of requests. Brown stated that there will be a change in regard to the fire truck refurbishing. An error was made in an amount.quoted. The error equals approximately $20,000. Councilwoman Swarner stated that the Beautification Committee discussed at their last meeting their top priorities for this year. Swarner listed cleaning up Old. Town; flowers; painting of • R8liAI CITY COUNCIL MEETING ilINOT86 !lRt ;S• iffl WAGE 17 lines on the street; more care to the area at the Mt. Redoubt sign; a new Mt. Redoubt sign; cleaning up the beach; more streets swept; and removing of dirt from corners. NOTIONS Councilman Measles MOVED to sunset the Beautification Committee and Councilman McComsey SECONDED the motion. Councilman Smalley stated that he believes the Committee means well. Councilwoman Monfor stated that she believes the Committee needs some new members. The Committee forgets they are a committee under the Parks & Recreation Commission. The Committee should make recommendations through the Commission and the Commission should, after discussion, bring their recommendations to the Council. Clerk Freas is to produce a letter to the Committee which was written by Mayor Williams a few years ago delineating the Committee's responsibilities. Councilwoman Swarner stated that Page 3 (in the Commission's minutes) does not state what the Commission said. McGillivray stated that the items suggested by the Committee were discussed. P&R will look at the Mt. Redoubt sign. Further, the Commission did not believe these items would be needing to be brought to Council. The items can be handled within the Department. P&R recommended that Ms. Sparks speak to Council tonight. Councilman Walker stated that he did not believe the Committee was out -of -line with their suggestions and ideas. However, there is no funding or capability to do all they are requesting. Walker believes that P&R needs to decide their priorities. Walker believes the Committee is doing a good job. The Council's job is to say yes or no. Councilman Measles stated that the Council should never hear from the Beautification Committee. Councilman Smalley stated he agrees with Councilman Walker. Smalley suggested a letter go to P&R defining the Committee's responsibilities also. WZTNDRA11 L OF NOTIONS Councilman Measles stated that he will withdraw his motion for •now. However, it was not a hasty decision to make the motion. Measles stated that he believed the Committee should have been sunsetted five years ago. McComsey withdrew his second. KENRI CITY COUNCIL REBTING MINUTE/ MAY ISO 1991 PAGE 18 Swarner suggested combining the Committee and Commission. Williams stated that they are two separate functions. Committee needs to be under the control of the Commission.n. Williams will write a letter to both the Commission and Committee, cross -copying each with the letters. Measles discussion wi hed nthe left of the Council minutes regarding this letters. g D-6. Planning i zoning Commission Councilman Smalley stated that a memorandum regardingact taken at the Commissionts last meeting was included iions Packet. A Conditional Use Permit was the granted fo Heaver Loop and also for a sonar site r a business on for Nu -State Nursery and Flower Shop andAKHousing &nFiPa�it Corp. were granted. A variance for Nu -State Nurser and nFlow Shop was denied. (Smalley explained the request with a Flower on the blackboard.) The Commission also reviewed and ranted a application of the KBCVB for development in the TSH Zone, granted an The P&Z Commission would like to set a work session with immediately following the Commissions May 22, 1gg1 Council that time the Comprehensive Plan would be reviewed andeting. At A work session was set for May 22, 1991 at 8.00 discussed. the Comprehensive Plan was distributed to the Council foco py of prior to the work session. r review City Manager Brighton stated that a Judy Bittner regarding the TSH zone. would be available to discuss the zc in a work session. Would Council li work session. Answer, no. Discuss this time as it is quite involved, letter was received from Ms. Ms. Bittner stated that she ne with the Council and P&Z ke to discuss it at the same the Comprehensive Plan at There were no objections to setting a work session for W May 22, 1991 at 8:00 p.m. Wednesday, D'7• Mieaelianeous Commissions and Committees No reports. • . ROMI Cxro, COUNCIL It88TiNfi YIllOT8B 1p1Y 15" 7.991 phgE 19 =NLII . Hum $a'i yy angular Meeting of May 1• 19lii. . Minutes were approved by Consent Agenda. S-a. Board of Adjustment Meeting of April 30, 1-991. Approved by Consent Agenda. None. None. ,. Biile to be raid, Sills to be Ratified 8 1. MO'1'tON$ cComseY MOV1�D to pay the bills eCouncilwoman waBcrequested. Councilman M WRAMOve CON Swarner BSCOND$D the motion. There were no objections. 8o ONDMOD• g-Z* p=ohase orders ricoeeding $3-1000 NQTtON= vsD to approve the purchase orders exceeding Councilman Smalley KO $1,000 and amend the list6oOfO0ltos$25�500 Chevron USA from $ 0 � from $9,375 to $14,40i Quali'ty Asphalt paving 040.14 to $3,141 000 of weaver Brothers tormeet theareVirements to addend also add the for the purpose mat chase to cover more roads moue dust control. and Councilman purchase order to the�otionin he a Walker 8LC0ND8 . lENRI CITY COGACIL ilEBRING MINUTES 1111Y 15O 3981 pAAS ZO Discussion followed regarding the increase to the Quality Asphalt order in light of the over $10,000 limit. Quality Asphalt is not the sole vendor as another truck has been available in the past. Kornelis added that there have been problems in the past with using that truck as it has had break -downs and is not as fast putting the treatment on the road. They are paid by the hour. Kornelis recommends using Quality Asphalt. They have a new truck and it works better and faster. A suggestion was made to do two separate purchase orders. Not acceptable to Finance DirWctor illiamsowas concerargument with the state of would be supported by the facts. the other vendor's equipment. Smalley asked if there was a potential for loss of product. Kornelis stated that he did not think so. Kornelis added that there is another source in Fairbanks for the CSS-1. It will be more expensive to be i:rucked from Fairbanks. Kornelis suggested to use another governmental agency to contract for CSS-le such as the Municipality of Anchorage. If the City piggy -backs with Anchorage, the low bid would be used. This has been done in the past. Brown and Kornelis have discussed this and are convinced this is acceptable. Williams suggested not amending the budget, but roll any excess funds into next year's fund and hire the supplier in the next fiscal year. Walker stated that does not cure the immediate problem. Williams suggested doing thirteen miles of road now and going back later. Kornelis stated that he does not know if the other truck is in the area. If the truck is not available, it may solve the problem. Williams suggested that they go with the original purchase orders. if it is determined it is not a sole source, then deal with it. Smalley asked Attorney Graves if they can proceed and then amend if it determined there is a problem regarding the sole provider. Graves stated that he believes there is a problem if the contract is awarded and then stopped because the contractor is not the sole.source. Kornelis stated that no bid is required if the cost is under $100000. Do not issue a purchase order if overt$11a j00. Cut ctor back to under $10,000. Brown asked if you can that they have $140000 worth of work and then say that they can only do $9,o00 worth of the work? Graves suggested that before 0 any contract is made, it will be determined whether the contractor is a sole source. If they are a sole source, the City �J iy 0 RENAL CITY COUNCIL MEETING MINUTES MAY is, 1991 PAGE 21 the City will not go into a contract for over determined the contractor is the sole source, will be done for over $1o,000. Graves agrees contract could not be let for $14,000 and then $9,999. $10,000. If it is a purchase order with Brown that a decided to stop at Williams stated that Council should direct Administration to investigate the sole source aspect of this. If a sole source is determined they have the directive to go to $14,401. If they are not a sole source, the purchase order must go with only $9,375. MOTION TO AMENDS Councilman MaComse MOVED the sole source y to direct Administration to investigate question. If it is determined the contractor is ` the sole source, the purchase order should be amended to $14,401 and if it is not a sole source the � purchase order must stay at $9,375. Councilman Smalley SECONDED the motion. Brown stated he agreed with this procedure, as the Council is giving Administration the authority, under certain circumstances, to amend the amounts. Kornelis stated that some work could be given to the other contractor. Williams stated that could be left to the discretion of Administration and made a part of the amendment. A broad discretion could be given to Administration, if the basis of what is wanted to be done is before them, i.e. expending $43,042 for dust control. Measles agreed with the broad discretion, but suggested that care is taken to make sure no contractor will be complaining at the next council meeting. By roll call vote, Council agreed with Measles' request for broad discretion. VOTE ON BOLE SOURCE INVESTIGATION AMENDMENTS Swarner: Yes Monfor: Yes Measles: Yes McComsey: Yes Smalley: Yes Williams: Yes Walker: Yes MOTION PASSED UNANIMOUBLY. KOMI CITY COUNCIL MEETING MINUTES MAY is, 1991 PAGE 22 VOTE ON AMENDED MAIN MOTIONt Swarner: Yes Monfor: No Measles: Yes McComsey: Yes Smalley: Yes Williams: Yes Walker: Yes MOTION VAGOND. Councilwoman Monfor referred to the purchase order to Kenai Supply to buy railroad ties for the Boardwalk project and asked for an update. Kornelis stated that it is hoped that some of the Wildwood inmates will be able to work on the retaining walls. The Chamber has stated they will do the actual boardwalk portion. The City's street crew have done some of the cutting of the pilings, however, have not been able to complete the work. They are busy working on the streets. Monfor stated her dismay with the length of time it has taken to complete this project. Williams stated he takes responsibility for the City's involvement. He has found that volunteer labor is hard to regulate. Williams stated he will not get the City involved in another project like this. Kornelis added that there was a delay due to getting ownership of the land. It took 1'k-2 years to get federal approval. H-3. Ordinance No. 1436-91 - Adopting the Annual Budget for the Fiscal Year Commencing July 1, 1991, and Ending June 30, 1992. Approved by Consent Agenda. R-4. Ordinance No. 1437-93. - Amending the Kenai Municipal Code, Title 21, Chapter 05, Entitled "Airport Administration and operation." Approved by Consent Agenda, H-S, Ordinance No. 1438-91 - Increasing Estimated and Appropriations by $31,850 in the Capital Fund Entitled, "Trading Bay and Granite Point Improvements." Approved by Consent Agenda, Revenues Project • KWMI CITY COUNCIL MEETING MINUTES MAY ISO 1991 PAGE 23 M-6• Approval - Application for Lease, Lot 41, Block S, Cook Inlet Industrial Air Park and ROW/Robert C. Jackson d/b/a Jackson's Sales and Service. Attorney Graves stated he has no concerns regarding the application. Councilwoman Swarner asked why the trailer can be on the property. It was answered that the trailer has been there since the lease was initiated. The property is used as an impound and storage yard. NOTION: Councilman Smalley MOVED for approval of the lease application for Lot 41 Block 5, Cook Inlet Industrial Air Park and ROW and Councilman McComsey SECONDED the motion. There were no objections to the motion. 80 ORDERED. B-79 Approval - Lease Agreement, Baron Park Subdivision No. 7 - University of Alaska Attorney Graves stated that the lease included in the packet was the end product of working with John Dickinson of the University. The City prepared a proposed lease to Mr. Dickinson. Mr. , Dickinson made changes and the City made changes. This form is what was agreeable to both parties. The University board has approved the project and requested the lease for approval. Graves stated he and Administration thought it best to submit the lease form to Council for approval and authorization for signing. Williams stated that he has been informed that the University is 90% bid ready. The project should be out for bid by June 1. MOTION= Councilman Smalley MOVED for approval of the lease agreement and Councilman Walker SECONDED the motion. Councilman Walker asked Attorney Graves if Section III allows the property to be used for a different type of training facility. Answer was yes. VOTEa UNANIMOUS CONSENT was requested. There were no objections. RO ORDERED. 0 RENAI CITY COUNCIL MEETING MINUTES MAY is, 1991 PAGE a4 a -se Discussion - Setting Board of Adjustment Meeting Date, Time, and Place to Hear Appeal of Planning & Zoning Commission Decision/John E. Bannock, Nu -state Nursery. The Board of Adjustment Hearing date was set for June 5, 1991 at 7:00 p.m. just prior to the Council Meeting. R-9. Discussion - Confirm Work Session Date and Time of May 29, 1991 Regarding Hotel/Motel Tax. Councilman Walker stated that he heard the Borough has indicated an interest in adopting a bed tax. Williams stated that the Borough will not move too quickly due to a question of authority. Smalley stated that Homer tried to initiate a bed tax and was sued. Graves stated he is aware of that case. The City of Homer is a second-class city and does not have the authority to collect a bed tax. The City of Kenai is a first-class city and has the authority to set a tax. The work session was confirmed for May 29, 1991 at 7:00 p.m. H-10. Discussion - Set Work Session with Planning & Zoning Commission Regarding the Comprehensive Plan, The Work Session was confirmed for 8:00 p.m., May 22, 1991, immediately after the Planning & Zoning Commission meeting. ' ;.,,..Z ADMINIBTRAT20N REPORTA t-10 Mayor No report. I-2. City Manager No report. I-3. Attorney No report. 0 • xWMI CITY COUNCIL MEETING MIINUTEB Nay ISO 1991 VALE 25 • I-4. City Clerk Clerk reminded Council of the Volunteer's Reception on Saturday, May 251 1991 from 6:00 p.m. to 8:00 p.m. I-S. Finance Director Finance Director Brown reminded Council to call him with any further budget changes that may be requested by motion so that he may put the information in writing. I-6. Public Works Director No report. I-7. Airport Manager No report. J-1. Citizens None. J-a• council Councilman Walker - No report. councilwoman Mmrner - Check on junk cars across from the Peninsula Memorial Chapel on the Spur Highway. Councilwoman Monfor - No report. Councilman Measles - No report. Councilman XcCoasey - No report. 00nn0111M Smalley - Reported that a Kenai Hockey Association booster has stated the association is very interested in pursuing ths.investigation of building an ice rink in the City of Kenai. He.wants to present the Council with a petition at the June 5 meeting. Smalley directed him to call the Clerk to be placed on the agenda. Further, the gentleman stated that his association supports placing a bond proposition on the ballot for building an 0 JK=At CITY e0jMCtL �s88TIxo MIxoT *AT IS, 1991 Le PAGN 26 ice-rink/recreation facility Call Councilman Measles to sushe cit somethin a it. Y• Smalley told him not t g else has come along to re- Measles stated that Aport a bond proposal. A emPt the Alan. Measle to Councilman Smalls s will Property along the also ghwaeferred to the use of the old Quandt thekCiton the right-of..way. a believes vehicles have been Y pursued this violation heanager Brighton stated t The State was n Quandt o that Theinformed that Quandt had a co owned the beingZoning code. The State did not comply with hePCity. Smalley different) Pursue. The property y asked that Adeini to new owner ma is now Y enforcing the lease and zoneation investigatetheconsviolation. There were no objections of Mayor p'iiliante - memorandum i Referred to Administrative Assistant Williams informed packet regarding Howard's Brad Gilman rtned Council that he eceived lea8es. Also, beginrt from nin this afternoon (memo was distributea status re legislativesessioneting). Williams state to Council t the matter. is over, he will turn his hattes goon as the ntion to this VALRL � 8 - 16DTIONt Councilman Walker objectionno"D to adjourn the 80 O'W=BD• The meetingmeeting. There were no adjourned at i1:05 P.M. Minutes submitted by: Carol L. reas, C tY Clerk Araovm er couMcrc DAYS , ifiy CLERK