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Home My WebLink About1991-08-12 Council Minutes - Special Meetingi . f1 • (a 31. 8• C. D. AGENDA 10EMI . CITY COUNCIL - OVECIAL MENTING AUGU6T 128 1991 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval. 1. ordinanas vo..1449-91 - Increasing Estimated Revenues, and Appropriations by $1,380,000 for the Senior Citizen Congregate Housing Project. 2. Resolution No. 91-30 - Awarding a Contract for the Inspection/Construction Management to Livingston/Slone on the 40-Unit Kenai Congregate Housing and Site Work for a Not -to -Exceed Amount of $189,789 and on the FAA Road Improvement for a Not -to -Exceed Amount of $28,132. 3. Resolution No. 91-51 - Awarding a Contract for the Construction of Kenai Congregate Housing to Gaston & Associates for the Total Construction Amount of $3,806,513.00 Which Includes the 40-unit Congregate Housing, Site Work, and FAA Road Improvements. 1. Purchase Orders Exceeding $1,000 XMI CITY COUNCIL - 8181c L MEETING allGUBT 12, 1991 TORN J. 1iILmme r PRESIDING Mayor Williams called the meeting to order at approximately 7:05 p.m. in the Council Chambers in the Kenai City Hall Building. rim Mayor Williams led those assembled in the Pledge of Alleggiance. A-2. Roll was taken by the City Clerk. Present were: Smalley, Monfor, Swarner, Williams, Measles, Walker and McComsey arrived at approximately 7:15 p.m. R-5. Ram= APPROVAL Mayor Williams requested the following changes to the agenda: ADDS Into 4, 8/9/91 letter from James D. Prill, Treasurer of Dawson Construction Company regarding the Congregate Housing Project bid award. Info 51 8/12/91 C.R. Graves memorandum to Council regarding the compliance of bid documents. Into 6, 8/9/91 Thomas W. Livingston, Principal, Livingston/Slone recommending the award of the construction contract to Gaston & Associates. MOTION1 Councilman Smalley MOVED for approval of the agenda as amended and asked for 9MIMOV8 CoN88ffo There were no objections. 84 O-- -RBD. Ordinance No. 3449-93. - Increasing Estimated Revenues and Appropriations by $1,380,000 for the Senior Citizen Congregate Housing Project. XQTIOIi: Councilwoman Monfor MOVED for adoption of ordinance No. 1449-91 and Councilman Smalley BECONDSD the motion. e Thar were no public ublic or Council comments. • 1tENAI CITY COUNCIL 88SCIAL MZZTXNG AUGUBT 12v 1991 BAGS 2 NOTION: Councilman Measles NOVED to amend Ordinance No. 1449-91 by replacing it in its entirety with the proposed Supplement No. 1 Ordinance No. 1449-�1a$ O�SD was included p te Councilwoman swarne Mayor Williams stated that the Supplement No. 1 ordinance is consistent with his discussions with Representative Navarre regarding the reallocation offunds ofduring landnext falisyear's within the legislative session- The purchase responsibility of the General Fund. VOTE ON .8 Councilman Measles asked for MWINOVS CON88NT. Thnxe were no objections. so ORDERED. VOTE ON NAIN NOTION: Walker: Yes Swarner: Yes Monfor: Yes Measles: Yes McComsey: Absent Smalley: Yes Williams: Yes NOTION VABBED ONANINOUBLY. 8-2. Resolution No. 91-50 - Awarding a Contract for the Inspection/Construction Management to Livingston/Slone on the 40-Unit Kenai Congregate gQu7899and onSite the FAA for a Not -to -Exceed Amount of $l Road Improvement for a Not -to -Exceed Amount of $280132, MOTION: Councilwoman Swarner NOVSD for adoption and requested UMIN090 CONBENT. Councilwoman Monfor 8EC0VDED the motion. There were no objections to the request for unanimous consent. 80 ORDSRBD. • • KENAI CITY COUNCIL SPECIAL MEETING AUGUST 12, 2991 PAGE 3 B-3. Resolution No* 91-41 - Awarding a Contract for the Construction of Kenai Congregate Housing to.Gaston & Associates for the Total Construction Amount of $31,8061513.00 Which Includes the 40-Unit Congregate Housing, Site Work, and FAA Road Improvements'. Kornelis was asked if Schedule 8 includes water and sewer. Kornelis stated that yes, it includes everything. MOTION= Councilman Measles MOVED for adoption of Resolution No. 91-51 and Councilwoman Swarner SECONDED the motion. Public Comments:, Allen Butte, Lamplight Road. Butte stated that it looks like the contractor went shopping after bidding the contract to get another plumbing contractor. The paperwork was not completed as it should have been. Butte stated that the bid should be thrown out and the next lowest bid should be awarded the contract. Councilman McComsey arrived at 7:15 p.m. Councilman McComsey stated that any general contractor can get any subcontractor after a bid. That is legal and is done all the time. Blake Johnson, Laborer's Local Union No., 341. Mr. Johnson stated that he spoke to the Council at their last meeting. Johnson stated that not all the documents were included in the (Gaston & Associates) bid. Where is the line drawn. The questionnaire, which was omitted, was listed in the packet of items required. Johnson questioned what else is missing in their bid. There was a problem with the plumbing contract. The bid was ten percent lower than G&S Construction's bid. Will Gaston cut corners to do the bid. These questions should be looked at real hard. Johnson questioned Gaston'.s statement that they would be bringing a former resident of Soldotna back to do the work. What about the people that have been in this area all this time that need to be working. Johnson stated.that anywhere else, this bid would have been turned out immediately if a document was missing. .. Johnson questioned the late submission of the Power of Attorney. Johnson stated that if the City goes ahead with accepting and TY COpNCIL BPSCIS" MSETIIIG N�1AI C 1991 Atidtis'1' 1Z VhGZ 4 to bid on the this bid, Contract" may not be wantingtotnot a awarding ct. Johnson stated that this court housuri on problem. with Johnson. In union/non states he agrees There was Nikiski. Shank followed. 8i11 sbsA]c, he letter of the law must be 30 contractors - letter list had about other towns t The bidders d the job. This should mean doub1e languai; se contractors bi id not bother to bid either The City had th that d there was not There were many or they thought something• the bad reputationVery important• enough of money, Local hire is eno g from other contractors• A rotest shank referred to letters of the line. o the bid t decision must be mad ns with awarding oer i primarily concer that his con + bid. Mayor Williams stated his stated lambing contractors Gaston & Associates ire protection and p lem With e is desire in not wanting the �revolVe around has the has stated h has a Pr The plumbing s does not believe tano her omission in the William Will there be unanswered questions contract -contractors. too many switching ? Williams believes tort Re olution No. 91-51• 1 bid and will not support the legs for him d City Attorney Graves what the the bid asks omission. Does it Councilman o sCw would be with the ramif icatvoid? null andmemorandumven that according to the ntradictory• G Graves stated thatcomplian ce with either option would the bid instructisns were co g/7/91, two option , fact allowing be satisfactory. Graves if there is a chanceof a her bid . Graves is man Walker asked Attorney the next high of damag Council the award would g held that an lawsuit if largslY stated that the bid preparation. the cost of contractors have tatedoheo the other Kornelis stated Williams asked Korereiforfbid preparaething in writing omission• what their costa were should be something for his asked if the City more very well• McComBeY not charge+ letter explained it that Gaston stated that Gaston s stem using Redoubt withthat Kornelis stated the sprinkler is $22,000. Even Gaston will put in • for the sprinkler System The amount RMAX CITY AigsysT ia, pasE S • C� COUNCIL BPPCIAL MEETING 1991 id Gaston would still have been the low amount added to his b ► bidder. However? Gaston will absorb the $22►000. discussed with Norm's plumbing• documents that state Korneli s added that there is nothing in the docto The general must take the subcontractors on the listofsubcontractors. the City the sprinkler contractors are not �agcost to the City regarding There will be no eXt system. 000 leas Will this ofean�aio� contrast Williams stated other if this is the beginning stated that is why the quality work an will there be other errors later. They look out for the City is paying Livingston/Slop City's interests. etc, stated that they will be back forABgaciat�s overruns, Williams stat Gaston & reputation Williams stated to Mr. Peterson ( in the audience) that the CouncTh yawiilrbe representative etc. about getting mean about cost ov®rst nfor changes* Williams looking very closely at any raga stated that he is very uncomfortable with this. VOTES Walker: Yes Measles: Yes Williams: No NOTION PABBED. C-1. Monf or : Yes Swarner: Yes Smalley: Yes McComssy: No 1=0hase Orders zSceediag $1.000 NOTIONS purchase order to Councilman Measles NO"D for approval of the p 000 and Co is Assoe amount of $50• Homer Electric ciation, Ina. in th88COI�lUED the motion. councilman Smalley Kornelis stated that this coat is a Qstimatione •maKornelisAstated McComseY asked if it is a not -to -exceed amount • 1CHNAI CITY CODNCIL 8P8CIAL M88TING AD6II6T 12v 1981 PAGE 6 that it includes relocating poles and putting in underground service. Three poles must be abandoned. The underground service will start from the Frontage Road pole. VOTE: Walker: Yes Swarner: Yes Monfor: Yes Measles: Yes Mccomsey: Yes Smalley: Yes Williams: Yes MOTION PASSED UNANIMOUSLY. Swarner introduced Mr. Livingston who was in the audience. Swarner stated that the Design Committee had made some suggestions earlier in the day regarding changes. Livingston stated the estimated cost of the project and the bid amounts were largely different. They have worked hard to keep the price down. Now the City is in a position of having additional funds available from the grant. Today when the Design Committee met, they discussed some items that they would like to suggest be added back into the project. Mostly for longevity and maintenance. One suggestion is changing the siding to cedar to match that of the Senior Center. That can be proposed at some other date. Williams stated that it is his intention to work with the legislature to appropriate any money left from this project to Thompson Park for water and sewer. The Congregate Housing Project cost was an extra year in planning because of the error made by their estimator. Williams stated that he is highly disturbed about this. Williams stated that he is not ready now or prepared to talk about extras at this time. NOTION: Councilman Measles MOVED to convene in an executive session of the Council of the City of Kenai, concerning matters the immediate knowledge of which would clearly have an adverse affect upon the finances of the City of Kenai. Measles requested that Attorney Graves be included. Councilman Smalley SECONDED the motion. There were no objections. 00 ORDERED. 0 r L] %Mal CITY council, SPECIAL MEETING XUOVBT 12 0 1991. pAGN 7 -sported. that Council..discussed ,strategy Of a CouncilMan. Measles r- instructions on hOW to proceeds lawsuit and gave Attorney Graves TWAT. The meeting adjourned at 8:03 p-Me ApMOVEO BY COU14CL Owl - Minutes transcribed by: Clerk DA" 4zac4Lm4x Caro r4asC ty (9/14/91) i4