Loading...
HomeMy WebLinkAbout1991-12-18 Council Minutes• h � A. Be C. D• • AGENDA KENAI CITY COUNCIL - REGULAR MEETING DECE88RR 181 1991 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 8CBRDULED PUBLIC COMMENT (10 Minutes) PUBLIC BEARINGS 1. Resolution No. 91-77 - Setting the Public Hearing Date on the Proposed Set Net Drive Special Assessment District, 2. Resolution No. 91-78 - Transferring $4,443 in the Bicentennial Visitors and Cultural Center Fund for Change Order No. 6 to the Construction Contract. 3. *1992 Liquor License Renewals - a. The Upper Deck - Tourism Beverage Dispensary b. The Duck Inn - Tourism Beverage Dispensary c• VIP Lounge/Uptown Motel - Tourism Beverage Dispensary. 4. *1992 Games of Chance and Contests of Gkili Permit Application - Fraternal Order of Eagles 03525. 5• *1992 Games of Chance and Contests of skill Permit Application - Kenai Elks Lodge 02425, COI►�MI88ION/CONK=TT . REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission -1- 0 0 • 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissiont and Committees E • RA FMIN 1. *Regular Meeting of December 4, 1991. F• N• NEB B08INEA8 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $1,000 3. Discussion - Kenai Congregate Housing Facility - Early Finish, 4. Discussion - Kenai Bicentennial Visitors & Cultural Center - Artistic Panels. 5. Approval - Change Order No. 6/Kenai Bicentennial Visitors & Cultural Center - $4,443.00. 6. Approval - Change Order No. 2/Kenai Congregate Housing Project - Gaston & Associates I• ADMINIBTRATION_REPORTB 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J• D1000sasON 1. Citizens (five minutes) 2. Council K• -2- 0 KENAI CITY COUNCIL REGULAR MEETING DECEMSER 10, 1991 VICE MAYOR RAYNOND NEABLE8,9 PRE8IDING Vice Mayor Measles called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLSDaB OF ALLEGIM-10 Vice Mayor Measles led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Smalley, Measles, Swarner, Monfor, McComssey, and Walker. Absent was Williams. A-5. 3_ C a _1�_' _ _L ._� • `._cam 4-0 Vice Mayor Measles requested the following changes to the agenda: ADDS H-6, Change Order No. 2 - Kenai Congregate Housing Project - Gaston & Associates -- Additional Handout. Information Item #10 - 12/17/91 R. Underkofler letter regarding the 1992 Legislative Positions of the Kenai Peninsula Caucus. Vice Mayor Measles asked for any other changes or additions to the Agenda. There were none. THE AGENDA WAS APPROVED A8 AMENDED. • _� = �� �.Y a c :��J i L Vice Mayor Measles requested the following changes to the Consent Agenda: ADDS *Games of Chance and Contents of Skill Permit Application - Kenai Emblem Club 0455, *2992 Liquor Moons* Renewal - Eagle Chief, Inc., d/b/a Katmai Motel Restaurant & Lounge - Tourism Beverage Dispensary. . Vice Mayor Measles asked for any other changes or additions to the Consent Agenda. There were none. THE CONSENT AGENDA WAS APPRO 2D, AS AMENDED. • KENAI CITY COUNCIL MEETING MINUTES DECEMBBR 18, 1991 PAGE 2 • Vice Mayor Measles recognized the presence of Assembly Member Mark Hodgins and welcomed him to the meeting. Assemblymember Hodgins requested to speak to Council at this time. Hodgins stated that he came across a letter which concerned him. Hodgins felt it an irregular situation and wanted to bring it to the Council's attention. Hodgins stated that he took a copy of the letter to the City Clerks office and requested it be distributed. Hodgins stated the letter had the return address as "Mayor John Williams, FOB 459, Kenai, Alaska, 99611." The letter was dated December 2, 1991 and addressed to Thomas & Dorothy Wagoner. Hodgins read the letter into the record as the following: As the political season will soon be upon us, I felt it would be appropriate to have a reception/fund raiser for State Representative Mike Navarre. The reception would be exclusively for Thompson Park property owners to discuss legislative priorities for the 1992 legislative session, specifically the Thompson Park sewer line. With this in mind, I have arranged to have the reception at the Eagles Club on December 9, 1991 at 7PM. Refreshments will be served. In closing I would appreciate your attendance and input at this important meeting of Thompson Park property owners. Sincerely, s/ Mayor John Williams City of Kenai Hodgins stated he is aware that the letter was not on official City of Kenai letterhead, however, some of the property owners did not know that. Hodgins stated that the letter has the appearance that the City of Kenai is asking for the reception for Mike Navarre for the sewer line to Thompson Park. Hodgins stated that he finds the letter irregular and bordering on something else. Hodgins hoped that the City of Kenai is not condoning the letter and will take action so that people will know that the letter was not from the City of Kenai. KENAI CITY COUNCIL MEETING MINUTES i DECEMBER 18, 1991 PAGE 3 w . Hodgins requested to be on the next meeting's agenda to discuss the letter with Mayor Williams on a public forum. Hodgins stated that it will be hard to get funding for this project from the State now. Hodgins requested that a copy of the letter be distributed to the Councilmembers. Hodgins stated he understood other copies of the letter were brought to City Hall. Smalley stated that he spoke with Representative Gail Phillips regarding the issue. Smalley stated that he suggested to Rep. Phillips that if she felt the letter was improper, she should contact the correct officials. Smalley added that it would sadden him if the Representative would be negative with the project if it is a misunderstanding. Hodgins stated that he has announced his candidacy for representative and Navarre has not. Hodgins stated that he feels the letter is inappropriate athe situation. Hodgins w stated that he will visit withWilliamsandthendecide whether to be included on an agenda. ITEM C: PUBLIC HEARIX08 C-1. Resolution No. 91-77 on the Proposed Set District. MOTION: -- Setting the Public Hearing Date Net Drive Special Assessment Councilman Smalley MOVED for approval of Resolution No. 91-77 and Councilman Walker SECONDED the motion. There were no public or Council comments. Councilman McComsey requested UNANIMOUS CONSENT. There were no objections. BO ORDERED. C-Z. Resolution No. 91-78 Bicentennial Visitors Change Order No. 6 to NOTION: - Transferring $4,443 in the and Cultural Center Fund for the Construction Contract. Councilwoman Monfor MOVED for approval of Resolution No. 91-78 and Councilman Smalley BECONDED the motion. 0 KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1991 PAGE 4 Raymond Freer - Mr. Freer stated he is a former Kenai resident and now resides in Nikiski. Freer stated he read the article in the paper on Friday and was curious as to what the extra costs are. Public Works Director Kornelis stated that the resolution is to appropriate the funds. The actual change order approval will come at Item H-5. Kornelis stated that the change order is for structural changes not in the drawings. The changes are not the contractorls fault. Measles stated that discussion of the change order will be heard later at Item H-5. VOTBs Measles: Yes McComsey: Yes Smalley: Yes Williams: Absent Walker: Yes Swarner: Yes Monfor: Yes MOTION neen QminousLY. C-3, 1992 Liquor License Renewals - a. The Upper Deck - Tourism'Beverage Dispensary b. The Duck Inn - Tourism Beverage Dispensary c. VIP Lounge/Uptown Motel - Tourism Beverage Dispensary. Approved by Consent Agenda. C-4. 1992 tames of Chance and Contests of skill Permit Application - Fraternal Order of Eagles #3525. Approved by Consent Agenda. C-S. 1992 Dames of Chance and Contests of Skill Permit Application - Kenai Elks Lodge #2425. Approved by Consent Agenda, C-6. Games of Chance and Contests of Skill Permit Application - Kenai Emblem Club #455. • Approved by Amended Consent Agenda. • KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1991 PAGE 5 C-7. 1992 Liquor License Renewal - Eagle Chief, Inc., d/b/a Katmai Motel Restaurant & Lounge - Tourism Beverage Dispensary. Approved by Amended Consent Agenda. flu y.y-0- D-1. Council on Aging Councilwoman Swarner reported that the building is progressing. Senior Center Director Porter stated the poinsettias were sent to Council by the Senior Connection from donations from the seniors. The City did not pay for the flowers. D-2. Airport Commission There was no meeting, thus no report. D-3. Harbor Commission Councilman Walker stated there was no meeting due to lack of quorum. The next meeting is scheduled for next month. D-6. Library Commission Councilwoman Monfor reported that the Library Open House was held on December 17. It was a great success. The Library report was included in the packet. The Commission sends season's greetings to all. D-5. Parks 6 Recreation Commission The meeting scheduled for December 10 was rescheduled and held on December 12. The minutes will be included in the next packet. D-6. Planning i Honing Commission Councilman Smalley reported that a copy of the meeting's agenda was included in the packet. The Commission would like to set a public hearing for approval of the Comprehensive Plan. The Commission has approved it. The Commission re �� n viewed the Lien and Clean ordinance from Juneau. The Commission felt that the City's ordinance is . KENAI CITY COUNCIL MEETING MINUTES DECEMBER 181 1991 PAGE 6 acceptable as it is and needs to be enforced. The Commiss asked if there have been any challenges to Juneauls ordinal Attorney Graves stated that when he originally spoke with ; attorney at the City and Borough of Juneau, he was told thi were a few problems. Graves will contact that attorney agi get an update on the ordinance. Monfor stated that she suggested use of the ordinance respect to Old Town. Many of the property owners of are out-of-state and are not available to clean their with that area property. Walker stated that the Comprehensive Plan be reviewed by Council prior to the public hearing date. The public hearing was set for January 15, 1992. Clerk Freas will have the Plan distributed to Council for their review as soon as possible. Smalley added that one home occupation permit was rejected by the Commission. Required information was not submitted with the application to allow a taxi business administered from an apartment building. The information still was not submitted after requested. One citizen was concerned with the television and radio interference. D-70 Miscellaneous Commissions and Comatitteee No reports. E-i• Regular Meeting of December 4, 199i. Approved by Consent Agenda. conB None. OLD 1-30= 08- None. KENAI CITY COUNCIL MEETING MINUTES S DECEMBER 18, 1991 PAGE 7 N-1. Bills to be Paid, Bills to be Ratified MOTION: Councilman Smalley MOVED to pay the bills and Councilman McComsey SECONDED the motion. There was no discussion. Councilwoman Monfor requested MWIMOUS CONSENT. There were no objections. SO ORDERED. N-Z., Purchase Orders Exceeding $1,000 MOTION: Councilman McComsey MOVED to pay the purchase orders exceeding $1,000 and Councilwoman Monfor BECONDED the motion. A small discussion followed regarding the replacement of a van motor and damage to another van. The replaced motor had 166,000 miles on it. The other van was damaged due to an accident with an employee driving. VOTE: Councilman McComsey requested UNANIMOUS CONSENT, There were no objections. 80 ORDERED. N-3. Discussion - Kenai Congregate Housing Facility - Early Finish. Vice Mayor Measles asked if Council had any questions or discussion. There was none. Vice Mayor Measles stated that the non -discussion is interpreted to mean that the work will progress as the original contract states. There was no objection. N-4. Discussion - Kenai Bicentennial Visitors & Cultural Center - Artistic Panels. Architect Kluge spoke to Council regarding the concept of sandblasting the panels and lookouts on the Bicentennial building with pictures of wildlife and historical art. Kluge explained the procedure. Kluge added that he researched and found that the • native people of the area were not art oriented as the Southeastern cultures were. He was able to find a boat quiver design and he and the sign maker worked out some designs of a KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1991 PAGE 8 Beluga whale. Kluge believes it would wildlife, etc. indigenous to the area A decision is required •atThethis contract time - designs will be $3, the panels without the extra designs. MOTION: Councilman McComsey MOVED the designs (with a better add a personal touch with sandblasted on the panels. Cost of sandblasting the allowed for sandblasting This is an extra cost* to do proceed with the sandblasting of looking whale). Swarner asked how much money is left in the contingency fund. Finance Director Brown stated approximately ontacLydia Hayes at Cook Councilwoman Monfor suggested 1 g Inlet Region as she has lots of historical art work for this region. Councilman Smalley 88CONDED requested MWIMOOS CONSENT. ORDERED* the motion. Councilman McComsey There were no objections. 00 R-5. Approval - Change Order No. 6/Kenai Visitors & Cultural Center - $4.443.00 MOTION$ Councilwoman Monf or MOVED for approval of Change erOrder No. 6 for nt Councilor of $4,443.00. the Kenai Bicentennial anVisitors Smalley SECONDED the motion. Kluge explained that he recommended three Design clarification Requests (DCR's). Kluge reviewed the Change Order where the DCR's were listed and explained the work in detail. The DCR's were as follows: pg&_&- Change in structural support for operable wall. CR 4 - Change in structural truss supports where truss type 5 abuts truss type 2. Pg3.jZ - Build two crickets by the conntinnufationsB f thetype58/12 truss type 2 plane on the opposite side �� - Purr out the wall • the proper installation of stopping6 above trus�ndeaddti/21allow draftfor louver vent KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1991 PAGE 9 After Kluge detailed DCR 03, Walker asked if the work would be defined as an error and omission on the original drawing. Kluge stated that he thought it an oversight on the original drawing. There were no questions of Council in regard to the explanations Of DCR #4, DCR #7 and DCR #8. MaComsey questioned if the work Will extend the contract by five days. time the amount of time the work took has lnot been ue edetermined. d that at this That will be decided at the end of the project. Swarner stated her concern that the work started in September and October and that the Council has just now been informed. Kluge stated that he receives the DCR from the contractor. He tries to review and respond as soon as that the contract stipulates the time linesthe ework liserequird to be done and it is up to the Council as whether they wantito enforce the contract. Kluge stated that he received the DCR on September 30. He reviewed it on the 31st. was scheduled to leave town Kluge added that he nd was weeks. Kluge stated that he did hnot iwant ato bringot for two when he was not available to discuss it with themg it to Council Measles noted that Kluge received the DCR on the 30th and answered it on the 12th. Kluge stated that G&S discussed it with the contractor in the field on the 12th and Kluge answered it on the 12th. The DCR was submitted later. Measles noted that the DCR was received by Council on 11/21/91. Kluge stated that to this date he has received 19 DCR's. Of resolved with the exception of those before sCouncil lathave i thbeen s time. Walker stated that he had concerns with the dates. that it appears the contract forwarded the DCR's in aalker fairladded timely manner. Walker stated that he did not think the y contractor should be penalized for errors of other companies. He would like to retain the information and talk later in regard to retrieving the $4,443 from the appropriate design engineer's oversight errors. Walkerstatedhe the to go after the money. would like VOTE: Measles: Yes McComsey: Yes Williams: Absent Walker: YeS Smalley: Yes . Monfor: Yes Swarner. No MOTION PASSED. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1991 PAGE 10 Vice Mayor Measles asked Mr. Freer if his questions were answered. Mr. Freer stated "yes, basically." Councilwoman Monfor commended Kluge in his presentation of the change orders. The models, etc. were very helpful in explaining the work to Council. N-B. Approval - Change Order No. 2/Kenai Congregate Housing Project - Gaston & Associates vice Mayor Measles reminded Council of the hand-out substitute letter from Gaston & Associates distributed to Council the revised amount of $5,583.00 for Change Order #2. MOTIONS Councilwoman Monfor MOVED for approval of Change Order No. 2 for the Kenai Congregate Housing Project to Gaston & Associates in the amount of $5,583. Councilwoman Swarner BECONDBD the motion. Councilwoman Monfor noted that the substitute has decreased the cost of the work in half. This was work the Council requested to be done in earlier discussions. VOTES Measles: Yes McComsey: Yes Smalley: Yee Williams: Absent Walker: Yes Swarner: Yes Monfor: Yes MOTION PABBND UNANIMOUSLY. Council discussed the letter distributed to Council prior to the meeting from Rich Underkofler, City Manager of the City of Soldotna. Mr. Underkofler was informed of the Councils actions in regard to the 1992 Kenai Peninsula Caucus Legislative Statement in a memorandum written by Clerk Freas and submitted to the Kenai Peninsula Caucus at their meeting of December 16, 1991. The memorandum informed the Caucus of actions of the Kenai Council at their meeting of December 4, 1991 at which time the Statement was before them for approval. The Council suggested an • amendment be made to Item C, entitled Aviation. Council suggested the Soldotna Runway and Taxiway Resurfacing be moved from the number two position to number six. Mr. Underkofler's • KENAI CITY COUNCIL, MEETING MINUTES DECEMBER 18, 1991 PAGE 11 letter explained the ranking of this project due t compete on a statewide basis for airport capital fundinir need to they lost all of their passenger enplanements to Kenai. because . Monfor stated that she believes the Council is entitled thoughts. Their action was a suggestion. It is tc their whether to accept the su heir decision action was taken at the suggestion. action stated that no there was no quorum, meeting f December 16, 1991 as Vice Mayor Measles stated that the City of Soldo Councils actions as a direct slam. tna sees the would want to move anything else on thelistotherithan why Kenai projects. Monfor stated that when they discussed t an Kenai they went down the list on each he Statement, represents the entire Peninsula page. sTneedselt that the Caucus r.. Measles stated that he could understand if the Coun ' to move Soldotna to position No. cll had asked not understand leaving Kenai in No,and Kenai to No. 2, but could 6. McComsey stated that they felt that nSol otna dopes not to No. what they want to do with their s not know runway if they are not Property. Why improve their the Kenai Council would greacttifuthe se iS• Measles questioned how otnwant to move Kenai to No. 7 and Anchor oPoint atoity Council would of Kenai should not be deciding what The City priorities are for others. Measles asked if Council wanted to reconsider their There were no requests from Council. actions. wanted his thoughts known and thinks the aCouncil amad that he mistake and somewhere along the line it will cost e a big Kenai. the City of ADM NI8T1�►TroN REPORT ='lMayor No report. ='2. City manager Administrative Assistant Howard informed Council th will be present at the Januar 2 at Ashley Reed buyer for the bowling ells y ' 199Z meeting. Also, there is $ yTheare Business Administration on the procedureorking with the Small 40 • KENAI CITY COUNCIL MEETING MINUTES DECEMBER IS, 1991 PAGE 12 I-3. Attorney Attorney Graves reported that the Invitation to Bid for the Airport Restaurant is being advertised. The RFP for the vending machine will be going out next week. I-4• City Clerk Clerk Freas reported that a Telephone Poll was taken on December 9, 1991 for Council approval to issue a purchase order to Jahrig Electric for the total amount of $3,655.00 for repairs needed on the electrical panel in Well House 02. The poll was authorized by City Manager Brighton, funds were available, and the vote was unanimous approval. 1-5. Finance Director No report. I-6. ' Public Works Director Kornelis reported: 1. His traveling to Girdwood to meet with Senator Stevens, representatives from DEC and DNR regarding wetlands legislation. 2. Corrected information stated to Council at December 4, 1991 meeting. The time capsule for the Bicentennial Building, being donated by Bill Miller, is made of stainless steel instead of galvanized steel. 3. He will be meeting with McCool, Carlson & Green (architects) in regard to the Court House, 4. Has a video tape regarding the building of a skyscraper for review by Council. It is very interesting. 5. The time capsule for the Bicentennial building will be sealed on 12/24/91. If there are contributions, they need to be forwarded to the Bicentennial office. 'P �f 41 6. 1h a has asked EPA for an amendment on the Compliance Agreement due to a delay of completing the scrubber and fiberglass building. The Compliance Agreement, as written, states the project will be completed by the end of the year. jft KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1991 PAGE 13 7. An RFP for architectural engineering services in regard to the fire station extension is being advertised. The proposals will need to be submitted by January 8, 1992. 1-7. Airport Manager Airport Manager Ernst referred to the enplanement report included in the packet. Also a synopsis of the towing survey distributed earlier. There were 14 surveys sent out and six were returned. One of the returned surveys was from the current contracted towing company. He and Attorney Graves will be working on a RFP if the Council wants to proceed. Ernst stated that with the current contract, there is no monetary gain for the City. McComsey stated that it could be cheaper for the people towed if done by RFP. Graves stated that the RFP could be out for bid by early to mid January. Measles stated there has been some discussion of having the airport parking go to bid as a concessionaire. Measles suggested a work session with the Airport Commission to discuss this. Walker stated that he thinks the parking situation is working very well. He would like to see the RFP's go out as discussed two months ago. He does not see a reason to delay. Airport Manager Ernst stated that the parking situation is serving the purpose -- keeping the lot clear. The only reasons for an RFP would be to get a lower charge for the public being towed and adding a charge to be paid to the City, either a percentage of the gross or a one-time fee. Measles suggested that if Council is considering putting the all the parking out to a concessionaire, the RFP should not be put out at this time. Measles stated he has no problem with either. Consensus of Council was to go to RFP. Graves suggested bring a couple options for RFP's to Council for review at the next meeting. Ernst stated that the survey asked if the charge would be higher if there would be a percentage of the charge paid to the City. Ernst stated that almost all said it would have to be negotiated and possibly will raise the price of the towing. Walker stated he believes it will best be left to competitive bid. Council could review several options and factor out the best for the people being towed. Graves will prepare several scenarios for the next meeting. KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1991 PAGE 14 ���. DI8CU88IDN J-i• Citizens Parks & Recreation Director McGillivray reported that a proposal was received from Air Tek in regard to repair of some of the Christmas decorations. McGillivray stated that the transformers in the poles are too small to handle the amount of wattage needed to light the lights in the decorations. Cost for the work will be approximately $12,000. There is no money for these repairs in this year's budget. Councilwoman Monfor guggested the work be held until next year and discuss the work at budget time. McGillivray suggested that in the summer, without the snow and bad weather, the cost may be better also. Consensus of Council was to wait and discuss the costs during budgeting. J-2• Council Walker - Thanked the Senior Connection for the flower. Stated his concurrence with Mr. Hodgins and would like an explanation of Mayor Williams, letter discussed earlier. He received telephone calls from Gail Phillips and Jim Zawacki and they were both upset. He has not heard from Paul Fischer. Happy Holidays! Swarner - Thanked the Senior Connection for the flower. Merry Christmas! Monfor - Thanked the Senior Connection for the flower. Happy Holidays! McComsey - Thanked the Senior Connection for the flower. 8ma11e7 - Thanked the Senior Connection for the flower. He received nice telephone calls regarding the snow removal efforts. Kornelis stated that he wrote a letter to the State in regard to Councilman Walker's suggestion for a "right turn only" at the Forest Drive light. In that letter he asked that the sidewalks be plowed and suggested that Kenai be plower first and Soldotna second. Smalley received a request from residents that the snow in the ditches be moved so that they have an area to push their snow from their driveways. • KENAI CITY COUNCIL MEETING MINUTES DECEMBER 18, 1991 PAGE 15 0 �J Measles - Thanked the Senior Connection for the flower. Christmas! -IT= X8 OZ1RIdMUT The meeting was adjourned at approximately 8:40 p.m. Minutes transcribed and submitted by: (12/24191) nrPrtovw BY COUNCIL J* CLINK CAM- aavwaw�- 10 Merry