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HomeMy WebLinkAbout1990-09-05 Council Minutes• • • AGENDA RENAL CITY CODNCIL - REGULAR MEETING September s, 1990 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General orders, 8. fi=1=12_ 2991!IC COMMENT (10 Minutes) 1. Jim Carter/Tom eoedeaker - Customs Officer 1. Resolution No. 90-44 - Establishing Regulations, Rental Rates and Cleaning Deposit Amounts for the Main Room and Kitchen of Fort Kenay, 2. Resolution No. 90-45 - Awarding the Sid for a Water and Sewer, One -Half Ton, 1991 Pick -Up Truck to Hutchings Chevrolet for a Total Amount of $13,812.000' 3. Resolution No. 90-46 - Indemnifying Chief of Police Richard A. Ross for Any Damages in the Case of Vesta Leigh v. City of Kenai and Richard A. Ross, Superior Court Case No. 3KN-88-245 CI. 1. Council on Aging 2. Airport Commission 3. Economic Development Commission 4. Harbor Commission 5. Library Commission 6. Parks & Recreation Commission -1- • V • 7. Planning & Zoning Commission 8. Miscellaneous Commissions and Committees 1. *Regular Meeting of August 15, 1990. C_ OR-REBgo FAN E OLD —wax Anklo NEW BIIBINEA8 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $1,000 3. *Ordinance No. 1394-90 - Increasing Estimated Revenues and Appropriations in the Council on Aging Title III Fund by $10631 and Decreasing Estimated Revenues and Appropriations in the Kenai Borough Senior Citizen Fund by $582. 4. *Ordinance No. 1395-90 - Increasing Estimated Revenues and Appropriations by $15,o00 in the General Fund.as the City of Kenai's Share of Costs for the U.S. Customs service. 5. *Ordinance No. 1396-90 - Increasing Estimated Revenues and Appropriations by $9,375 in the General Fund as a Result of Two Library Grants. 6. *Ordinance No. 1397-90 - Increasing Estimated Revenues and Appropriations by $4,495 in the Council on Aging Borough Fund for Tables and Chairs for the Senior Center. 7. *Ordinance No. 1393-90 - Increasing Estimated Revenues and Appropriations by $61,254.75 in the Dock Facility Capital Project Fund to Settle a Construction Claim on the Project. S. *Ordinance 1399-90 - Increasing Estimated Revenues and Appropriations by $80,000 in the General Fund for Installation of Street Lights. -2- 9. *Ordinance 1399-90 - Increasing Estimated.Revenues and Appropriations by $3,80.0,000 in a New Capital Project Fund Entitled "Senior Citizen Congregate Housing." 10. Approval - Contract for Lobbyist Services/Ashley Reed 6 Associates, Inc. 11. Approval - Kenai Harbor Rate Schedule 12. Approval - National Oceanic and Atmospheric Administration/Special Use Permit 13. Approval - Larry Powers, d/b/a Cook Inlet Seafood Services/Amendment to Lease 14. Discussion - Kenai Chamber of Commerce/1991 Tourist Coverage/Budget 15. Discussion - Kenai River Special Management Area Board 16. Approval - Change Order No., 2/Senior Center Dining Room Addition 707 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager 470 RZOGUBBtON 1. Citizens 2. Council • KENAI CITY COUNCIL NESTING Minutes of eeptowwr S, 1990 Raghl CITY HALL MAYOR JOHN J. WILLIAMS# pREBIDING Mayor John J. Williams called the meeting to order at approximately 7:05 p.m. in the Council Chambers in the Kenai City Hall Building. ��c = • �.._ c r Mayor Williams led those assembled in the Pledge of Allegiance. A-2 . Roll was taken by the City Clerk. Present were: Smalley, Swarner, Measles, Williams, O'Reilly, Walker, and Monfor. There were none absent. A-3. Mayor Williams requested the following changes to the agenda: Adds a-1, Handout, "Memorandum of Agreement" regarding the proposed Customs office. 8-2, Duane Bannock/Vehicle Bids I-2, 9/4/90 Sue Carter letter regarding KBV&CC Advisory Committee/Bookey Request I-6, Handout, Public Works Director Report regarding street light additions. RHMOVEs 8-10, Approval of Contract for Lobbyist Services/Ashley Reed & Associates, Inc. - for technical reasons and considerations by Administration before bringing. to Council. NOTION$ Councilman Smalley MOVED for approval of the Agenda as amended and requested UNANIMOUS CON88NT. There were no objections. BO OY:DSRED. A-&. Mayor Williams requested that the following changes be made to the Consent Agenda: RLFiAI CITY o 5EPTEMBER PAGE 2 COUNCIL MEETING MINUTES 5, 1990 ADD: 8-17, ordinance 1400-901 Increasing revenues and appropriations by $150000 in the Capital Project Fund entitled, "Airport Taxiways A-1 and A-2 Improvements" for draining from Granite Point to Taxiway A-2. MOTIONS Councilman Smalley MOVED for approval of the Consent Agenda as amended and Councilwoman Swarner B$CONDED the motion. There were no objections. 00 ORDERED. Be SCHBDOLED P,ULZO COM1 =T (10 Minutes) 8-10 Jim Carter/Tom Boadeoker - Customs officer Mr. Jim Carter, Past Executive Director of the Economic Development District spoke to the Council, updating the progress of the proposed customs office. Mr. Carter reviewed the proposed Memorandum of Agreement which was handed out to the'Council this evening. ' The Agreement states that under the provisions of the S36 of the Trade and Tariff Act of 1984, as amended, the Commissioner of Customs is authorized to designate airports, seaports and other facilities at which customs services may be made available on a fully reimbursable basis. The purpose, of this Agreement is to designate the locations within the Kenai Peninsula Borough eligible for such services under the conditions set forth in the Agreement. The cities of Homer, Seward, Soldotna, Kenai, and the Kenai Peninsula Borough, by the proposed agreement, are designated jointly as the "person" using customs services as the term is applied in the law. The principal office is to be located at the Kenai Airport and the agreement names other proposed office locations, if service volume warrants. The breakdown of costs was discussed. It was stated by Mr. Carter that the telephone costs would include monthly billings, installation, etc. Also that each city involved will sign a second agreement that states that they assume responsibility that there will be funding available for this program each year and if there is an excess in costs, that each city will jointly assume that responsibility. The Borough Attorney is working on this second agreement. 0 • KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 5, 1990 PAGE 3 Also, the City of Kenai will be the designated representative (caretaker), which will include the bookkeeping, etc. The EDD will not be a part of the program. City Manager Brighton asked who benefits by this program and by how much. Mr. Carter's answer was that there is the possibility of the area becoming a foreign trade zone because of the office. Also, the City of Kenai may want to upgrade the municipal airport into an international airport at some time. A customs service must be available for both. City Manager Brighton asked if there is a strong desire from the people who are users of a customs agent for the City of Kenai to do this. Mr. Carter stated that he has talked with a couple of people about this at Phillips. They felt at one time that it would be better to have a customs person available here rather than have to have someone come from Anchorage each time service is needed. Mr. Brighton stated that he understood that now the paperwork can be telecopied back and forth and that an on -site customs person is no longer needed. Mr. Brighton added that if the City of Kenai is not benef fitting from the service he is not sure it should be pursued. Mr. Carter stated that should have been answered four years ago when the idea first came forward. Mayor Williams stated that he felt the office may promote international trade. The proposal is like investing venture capital. It may be financially successful, but it may not be. Councilman Walker stated that he felt that the City investing $15,000 is not much if some return is achieved. He also stated that he felt the venture may bring some good will between the cities. Mayor Williams added that the actual dollars to the City of Kenai will be $15,000, but there will be time and effort involved with the bookkeeping, etc. by Administration. He believes that the Council should take a good look at the proposal. Also, that the City of Kenai should get a full understanding from the other cities to make sure that everyone is in tune. He also stated. that the venture should be tried for a year or two if there is support from the other cities involved. Councilwoman O'Reilly asked how the other cities feel about the Memorandum of Agreement. Mr. Carter stated that the City of Kenai is the first to see the revised agreement. Councilwoman O'Reilly stated that she would like to see a breakdown of the costs, item by item. Councilwoman Swarner asked that the KENAI CITY . SEPTEMBER PAGE 4 COUNCIL MEETING MINUTES 5, 1990 companies that would be using the service be asked how often t would use the service and if they feel the needed. service is still hey Mayor Williams stated that it seems the Council is interests the proposal and that the City will go ahead with the orr d in from an informational standpoint. He requested the information requested from Council be brought forward from EDD. ion 8-a • ua a Mr. Bannock introduced himself and stated that he works for Craycroft Chrysler. Mr. Bannock is not ha process which the City of Kenai•uses in regardatouvehicleibids, He asked that the resolution awarding a bid to Hutchings Chevrolet for a pick-up truck to be used by the Water & Sew Department be rebid. He stated that the biddingSewer consistent in that for this bid the request was adecthroughnan : advertisement in the Clarion. He stated that he has received requests for bids in the mail and has even had requests hand - carried to his business establishment. Public Works Director Kornelis stated that often the request depends on the particular product If there is a specialty like a crash truck, the bid request is sent out to companiesitem, specifically produce that type of product. Mr, that added that if the request is to be mailed to all vendorsrnandsone wa missed, the City could be liable. This was advertised and acceptable by the Kenai Municipal Code. was Discussion followed regarding the bid apologized for the oversight, but statedothat�heMdidrn Williams the resolution should be withdrawn and the vehicle request rebid as it would be a disadvantage to the vendor who is to be award the bid on the resolution included in the packeed meeting. t for this Deputy City Attorney Graves opinion, when re Councilman Smalleed y, was that the vehicle could betrebid if that is what the Council wished. However, the Code requirements the bid were met. The bid was proper and legal. for Mayor Williams stated that in the future he will see that the three local franchises are made aware of vehicle bid requests mail) . q (by BRBARI 8200 P.M. EPTEMBERY COUI�TCIL PAGE 1990 AGE 5 MEETING MINUTES RETURNED TO ORDERS 8820 polio C. &DAMARMUGS CM10 Resolution Rates and cleaning - Establishin and Kitchen of Port Deposit Amounts g Regulations, Rental Mo'j'=ONs ort Kenay. for the Main Room Councilwoman MOnfor and Councilman Sma11eOVBD for approval of was requested. Y 88CONDND the Resolution No. 90-44 motion. �j�=M008 CpMB�, There was no further s public comment. During Council comment it was use by the renter g fee is for the Cit and clean the Y to come VOTE= facility • There were no objections BO ORDERED. to the request for OMH'tMOIIB CONBUT. C-a• Resolution No. Sewer, one -Half 9Ton, - Awarding the Bid for Chevrolet for a O 1991 pick -Up Truck a Water and Total Amount f to Hutchings MO'1'IONs $13, 812. pp. Councilman Measles XOVRD adoption Councilwoman Monfor gRcp p ion of LADED the Resolution No. 9p-45 and There was motion. cost of the o public O°went• Councilwoman vehicle was budgeted Swarner specifications• g and who wrote the asked if the vehicle wasdividedMr• Kornelis from each budget. by the water and yes • The cost together b he bid specifications atinswdepartmentso� the LaShot. y Dave Reetz (shop foreman), Cl ere probably Clyde Johnson and jack City Manager Brighton added that blame. councilwomanat the bid was Swarner agreed. question was not to Proper as the Code was• Brighton added hate followed. the KENAI CITY COUNCIL MEETING MINUTES . SEPTEMBER 5, 1990 PAGE 6 Councilman Smalley stated.that he understands.that the Code was met in this particular bid. However, he would like to adopt an administrative policy to be consistent and that is to contact the local businesses of upcoming bids. The City owes the community to spend money in the community, • • City Manager Brighton reminded Council that if a possible vendor is omitted there could be some liability. Mayor Williams added that this is specific to vehicular bids only. Councilman Walker stated that he felt there was an inconsistency and that he could not support the resolution. Councilwoman Swarner asked if there was any extra equipment added to the vehicle. Mr. Korneiis stated maybe a service body, VOT8: Smalley: No Williams: Yes Monfor: Yes MOTION PASSED. Swarner: Yes O'Reilly: Yes Measles: Yes Walker: No C-3. R6801utioa No. 90-45 - Indemnifying Chief of Police Richard A. Ross for Any Damages in the Case of Vesta Leigh v. City of Kenai and Richard A. Ross, Superior Court Case No. 3KN-88-245 CI. MOTIONI Councilman Smalley MOVED for approval of Resolution No. 90-46 and Councilwoman Swarner SECONDED the motion. Councilwoman Monfor requested ONANtMOD8 CONSENTO There were no public or council comments. VOTE: There were no objections to the request for MMNZMOUB CONOWT. so ORDERND. r 1C8NAI CITY CO[1NCIL MEgTING MINUTgg BEpTBMBER 5,v 1990 PAGE 7 Z= D ONJI OIyM TT� RIApORTn D-19 Counoii oa Aging Councilwoman Swarner reported that the Design Committee for the Congregate Housing project meet every Tuesday at 10:00 a.m. at the Senior Center. If anyone wants to live in the Housing,the should be at the next meeting. The committee will be lisnin to design requests from possible users of the facility. g D-a . Airport Commieeioa There is a meeting scheduled for Thursday, September 13, 1990. Mayor Williams alerted the Council to his letters and memo included in the packet as informational items regardingthe T D-30 -33. 310=021a D.valopaent Commission to Mayor Williams stated that he has met and talked with membhe hasers of the Economic Development Commission. which he received from the Chairman requesting anaurgent a note The EDC will meet toward the end of the month. eating. • D-4• Harbor CommissioA Councilman Walker reported that a letter from the Army Corps of Engineers was included in the packet as an informational item. The letter denies the Cityls request for a public hearing on the boat launch application. He also stated that he was in attendance in a meeting with the Corps representatives who came to Kenai for an on -site inspection of the area. Also at the meeting were Keith Kornelis, Barry Eldridge and John Williams. Mr. Walker reported that the meeting was ite after the meeting they took an on -site inspectionsmaland.theirever, attitude changed considerably. The Corps stated that they will take another look at the application. Also, one Corps representative stated that it is normal at the first round for groups like EPA to deny all requests to buy time. The representative urged the City to keep on going forward with their current plans. At this time, Loretta Breeden was asked to give remarks regarding the Kenai River Special Management Advisory Board which was on the Agenda as Item H-15, Ms. Breeden reported that at the last meeting there were several controversial items discussed. There was an extensive packet of RENAI CITY • SEPTEMBffit PAGE 8 COUNCIL MEETING MINUTES S, 1990 information included in the Council's packet from Ms. Breeden. Ms. Breeden stated that the report included in the packet were her opinions. She asked the Council if they had any comments or questions and whether they approved of her approach. Mayor Williams stated that the KRSMA Resolution 90-1 which was included in the packet, infringes on the City of Kenai's authority in regard to management of the lower five miles of the Kenai River. There was further discussion. Mayor Williams suggested that he write a letter to the Board stating that the City of Kenai wishes to be advised of any actions the Board is proposing which affects that part of the Kenai River which is located within the city limits of the City of Kenai. Also, to object to their Resolution 90-1. Councilo agreed that the Mayor write the letter. Consensus of Council was that Ms. Breeden should follow on with the stand that she has taken as a member of the KRSMA Board. D-S. Library COmatission Councilwoman Monfor stated that the Library Commission not on Tuesday, September 4, 1990. She asked that the City employee who prepared the packet be commended for the content and the timely manner in which it was presented to the Commission. D-6. Barks i Recreation Commission Parks & Recreation Director McGillivray reported the next meeting of the Commission is set for September 18, 1990. Also, the P&R staff is preparing for the ten-year anniversary of the Recreation_ Center. They will be having an open house and contests in the Teen Center. The open house is to be on September 28. The photo and mural contests will be held on Saturday, September 29. Councilman Smalley asked Director McGillivray what was going on at the Junior High School field. Mr. McGillivray stated that the original agreement with the Borough was that they would provide the fencing and do elevations. That agreement was made before Mr. McCloud resigned. The City is to provide the top soil. There have been a few loads of top soil placed at this time, and a local contractor will be bringing more from the airport project. Probably nothing more will be done this year. Hopefully they will be working on it next summer. Mr. McGillivray stated he hoped that the City may be able to shoot some elevations. KfiNAI CITY • 3EPT&lBER PAGE 9 COUNCIL MEETING MINUTES 5, 1990 Councilwoman Monfor asked if the flower boxes could stay out longer next year. Mr. McGillivray stated that he has only three Parks people working now. He had the boxes removed while he had people there to do the work. Councilwoman Monfor asked that the Council review the possibility of having another sidewalk placed in Memorial Park as there is little room left for plantings. When asked if it is too late t o place sidewalks this year, Mr. Korneiis stated no, but they would have to be done soon. Mr. McGillivray added that with the rainy season here, there is danger of tearing up the grass. Councilwoman Monfor stated that the money could be committed for Spring placement of sidewalk. Mayor Williams agreed that the grass could be damaged if placed now, but that the money and plan could be committed now and do the project in the Spring. D-?. Planning i zoning Commission It was reported that there was a public hearing held in regard to to the request by Mr. Pelch to use a piece of his property for a gravel pit. There were objections by neighbors and there were problems with the placement of the required buffers. The permit was denied. The Planning & Zoning Commission discussed the Possibility of identifying areas within the City which are appropriate for pit development. They see the enforcement of Code requirements as a problem. D-8. Miscellaneous Commissions and committees No reports. 3-1. Regular Meeting of August is, 199ap Approved by Consent Agenda. O .There was no correspondence discussed. There was no Old Business discussed. RENAI CITY • SEPTEMBER PAGE 10 ITElI Ht • • E-1. MOTION$ COUNCIL MEETING MINUTES 5, 1990 Bills to be Paid, Sills to be Ratified Councilwoman Monfor MOVED topay the bills Swarnerver $1#000 88CONDED for UNANIMOUS CONSENT. Councilwoman There were no objections. 80 ORDERED. g_ge Purchase Orders Esoeading $i0000 and asked the motion. NOTION: Councilwoman O'Reilly MOVED for aNsr�ovTal of purchase Councilwoman Monfoover ; $1,000 and requested UNANIMOUS C SECONDED the motion. There were no objections. 80 ORDERED• H-3. Ordinance No. 1394-90 - Increasing Estimated Revenues and Appropriations in the Council on Aging Title III Fund by $1,631 and Decreasing Estimated iageniorvenues CitizennFund Appropriations in the Kenai Borough by $582. Approved by Consent Agenda. $-4. Ordinance No. 1395-90 - Increasing Estimated Revenues and Appropriations by $le ofCostsfortheU.S.Customs 'Oin hean the City of Kenai's Share Service. Approved by Consent Agenda. g-g. Ordinance No. 1396-90 - Increasing Estimated Revenues. and Appropriations by $9,375 in the General Fund as a Result of Two Library Grants. Approved by Consent Agenda. 8-6. Ordinance No. 1397-90 - Increasing Estimated Revenues and Appropriations by $4,495Cin the fCouncil or the son Aging Borough Fund for Tables and or Center. Approved by Consent Agenda. ggNAI CITY COUNCIL MEETING MINOTES • ggpTEp(gBR 51 1990 ppG$ 11 g..�Ordinance No. 1393-90 . Increasing Estimated Revenues and Appropriations by $61,254.75 in the Dock FaciliClaim ty Capital Project Fund to Settle a Construction the Project. ,approved by Consent Agenda. - N 8. Ordinance i39A•90 - ?ncreasing EstimatRevenues and by $80,000 in the General Appropriations Installation of Street Lights. Approved by Consent Agenda. .. 8 9. Ordinance 1399.90 - increasing Estimatedevenues and by $3,800,000 in a NewCapital Appropriations Fund Entitled "Senior Citizen Congregate Housing." Approved by Consent Agenda. Approval - Contract for Lobbyist Services/Ashley Reed & - $ 10. Associates, Inc. Removed from Agenda during Agenda Approval. N-Lie Approval - Kenai Harbor Rate Schedule Public Works Director stated that the fuel pries hasFuec anged# increasing by $- 10 per gallon. However, Doy ervice stopped charging the federal tax. The Rate Schedule now shows thatthereis no federal tax charged for gasoline. Councilwoman Monfor asked if there is a dock o • hand wor ins a night at the dock any longer. Answer was n Monfor stated that perhaps the police should a r in the parking ol that area as she was there an observed speeding, etc. going area and ramp area. MOTIONS Councilwoman Monfor MOVED for approval of Schedule and CouncilwomanSwERED•r BECONDED were no objections. s0 n� Approval - National oceanic and Atmospheric Administration/special Use Permit the Kenai Harbor Rate the motion. There to KENAI CITY SEPTEMBER PAGE 12 NOTION: COUNCIL MEETING MINUTES 5, 1990 Councilwoman O$Reilly MOVED for approval of the National Oceanic and Atmospheric Administration/Special Use Permit request and Councilman Smalley SECONDED the motion. A memorandum included in the packet from Administrative Assistant K. Howard stated that the National Oceanic and Atmospheric Administration was requesting a Special Use Permit to lease a small piece of airport lands property off Marathon Road for the purpose of establishing a radar site to monitor Mt. Redoubt. The dimensions of the site is 100' x 1001. The site is south of the small lake behind Craycroft Chrysler. The term of the lease is for four years. . Deputy City Attorney Graves stated that he received a telephone call from a Mr. Ken Howard of NOAA. Mr. Howard stated that final NOAA approval of the permit would be made in Kansas City. Mr. Howard also stated that they would like to have Paragraph 7 of the Permit deleted. This paragraph refers to removal of property from the site at the completion of the lease. Mr. Graves stated this paragraph is in all Special Use Permits. Mr. Howard had told Mr. Graves that they assured the City that they would leave no radar equipment. Discussion followed. There was concern of other substances that could be left behind. It was the consensus of the Council that Paragraph 7 be left in the permit. VOTE: There were no objections to the motion. SO ORDERED. H-13. Approval - Larry Powers, d/b/a Cook Inlet Seafood Services/Amendment to Lease A memorandum included in the packet from Administrative Assistant K. Howard stated that Mr. Powers has recently provided the City a copy of a Corps of Engineers Permit which allows the construction of a concrete the boat launching ramp and to seasonally moor a floating T-shaped commercial dock in the Kenai River. This permit is different than the one submitted during the lease application process. Mr. Powers lease states that if a new permit is issued, the lease has to be amended. Mr. Powers has signed the lease amendment. City Administration recommends approval of the Amendment to Lease. RENAI CITY • SBPTBMBER PAGE 13 w 0 COUNCIL MEETING MINUTES 5, 1990 Deputy City Attorney Graves stated that the amendment reflects . the new Corps permit. There are no other changes. There were no objections voiced by administration. MOTION: Councilman Smalley MOVED for approval of the lease amendment to Larry Powers, d/b/a Cook Inlet Seafood Services and Councilwoman O'Reilly SECONDED the motion. Councilwoman Monfor questioned the notarization of Mr. Powers' signature by Mrs. Powers. Deputy City Attorney Graves stated that he did not think that is a problem in this instance. Councilman Walker asked if a copy of the as-builts has been turned in to Administration. Mr. Kornelie stated that the project is not yet completed. The amendment allows the permit to match what is built. The City is holding Mr. Powers' $5,000 bond. Upon completion of the project and approval and signature of plans by Mr. Powers' engineer, the bond will be returned. Mayor Williams stated that he had a discussion with Mr. Powers. He suggested to Mr. Powers that he needs a punch list from his engineer of what needs to be done to conform. When completed, he should then have the list okayed by the engineer and Mr. Kornelis. VOTE: Mayor Williams asked if there were any objections to the motion. There were no objections. SO ORDERED. R-14. Disaueeion - Kenai Chamber of Commerce/1991 Tourist Coverage/Budget A letter was included in the packet from Laura Measles, President of the Board of Directors of the Kenai Chamber of Commerce. The letter included their proposed operating budget for PY 1991 and asked for assistance from the City of Kenai for the 1991 season. Councilwoman Monfor stated that now the Council is aware of the Chamber's needs and after the first of the year, the Council can act on their request after knowing more about the completion of the KBVCC. • • KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 5, 1990 PAGE 14 8-15. Discussion - Kenai River Special Management Area Board Discussed during Item D-4/Harbor Commission report. 8-160 Approval - Change Order No. 2/Senior Center Dining Room Addition A letter from Mr. Kluge was included in the packet. The letter explained that Item One of the change order is for repairing framing at the existing solarium of the Kenai Senior Center. This was not a part of the dining room addition work, but was found when re -siding the existing building. Mr. Kluge states that the existing solarium sill flashing was improperly installed which had been allowing water to seep into the wall since completion of the original building. As a result, the framing was rotted and required replacement as well as the finishes over framing. Mr. Kluge pointed out that the original building was not a project of his company. The seco silt tha Engineer, have the No. 3 is the front MOTION: t nd item on the change order was was found beneath the existin Jack LaShot concurred with Mr. material excavated and replace a credit for not having to run of the building, g d for removal of clay and. paving. The City Kluge's suggestion to by clean material. Item a sewer line from around Councilman Smalley MOVED for approval of Change Order No. 2- Senior Center Dining Room Addition. Councilwoman O'Reilly SECONDED the motion. Councilwoman Monfor requested UNANIMOV8 CONSENT. Councilman Walker asked if there is a statute of limitations in place for work installed incorrectly by the firm who designed and inspected the original building project. Deputy City Attorney Graves stated that he will talk with Mr. Kluge and research whether there is a statute to coincide. It was stated that Carmen Gintoli was the architect and inspector of the original building project. Deputy City Attorney Graves is to check on whether there is a statute of limitations on this work. KENAI CITY • SEPTEMHER PAGE 15 voTa: COUNCIL MEETING MINUTES 5, 1990 There were no objections to the request for OMAN=MODS CONSgiT. SO ORDBRBD. _ • �M=�1r8TRATION RL80RTS Mayor Mayor Williams reported: 1. In regard to the request made by Mayor G. Buck of the City of Whittier, he will procure and donate a gift for the Conference of Mayors$ raffle to be held in conjunction with the AML meetings in November. 2. Mayor Williams and K. Kornelis will travel to Anchorage to attend and give testimony at the RDC hearing on wetlands on } September 7, 1990. K. Kornelis and J.Lashot are preparing comments. 3. He attended a meeting with Duncan Smith, Administrative Assistant to Don Young who is in Anchorage. Also attending the meeting were Gary Cox (University), V. Oremus (Chancellor), V. O'Reilly, D. Steffy (MAPTS), W. Ward and B. Williams. They discussed the helicopter cold water recovery facility. Mayor Williams will be telecopying a letter to Senator Stevens updating him of the progress of the proposed facility. The Coast Guard is very pleased and interested in the proposal. 4. Met with one of the Alaska Governor candidates regarding aspects of campaigning. Mayor Williams will advise in the future as to his opinions. 5. There will be a work session on September 12, 1990 at 7:00 p.m. in the Council Chambers regarding Shore Fishery Leases. Clerk Freas was requested to have a fruit plate available. The Planning a Zoning Commission meeting will be held at the library. 6. His brother returned from the Mid -East and is to return again through the rational Guard. He will advise of any news he hears of the situation. 7. Checked out the dining room addition of the Senior Center. It is progressing very nicely. KENAI CITY SEPTEMBER PAGE 16 s-a. COUNCIL MEETING MINUTES 5, 1990 City Manager City Manager Brighton informed the Council that a request has been made by Mr. Jim Bookey to lease a portion of City of Kenai property which is part of the proposed building site for the Kenai Bicentennial Visitors and Convention Center. Mr. Bookey will provide access across property owned by his father to the KBVCC. A letter was included as a handout to Council from Sue Carter, Executive Director of the KBVCB. The KBVCB stated in their letter that they see Mr. Bookey's project as an overall great benefit to the project. Mr. Brighton added that Mr. Bookey wants to add another twenty spaces to his RV park. Mr. Bookey is also planning to upgrade the existing restaurant and put in a gift shop. The old home will be renovated to be used as a bed and breakfast. Mr. Bookey is not planning on cutting down any trees. Council action is needed to go ahead or stop Mr. Bookey's proposed lease and use of • the property. Also a legal description of the property needs to be completed and submitted to EPA after their action. NOTION: Councilwoman Swarner MOVED that Administration proceed with the plans of Mr. Bookey and requested UNANIMOUS CONSENT. Councilman Walker SECONDED the motion. Councilman Smalley stated that he visited with Mr. Bookey this summer. Councilman Smalley stated that Mr. Bookey's plan for the use of the house does not comply with bed and breakfast requirements. Mayor Williams stated the easement is somewhat pie -shaped. Perhaps Mr. Bookey would agree to cutting off the tip of the property and deed it to the City. City Manager Brighton stated that Mr. Bookey is not the owner of that property. VOTE: There were no objections to the request for UNANIMOUS CONSENT. 00 ORDERED. ft 11 RENAL CITY SEpTIMER PAGE 17 COUNCIL MEETING MINMES 5, 1990 1-3. Attorney Deputy City Attorney Graves in pending litigationwhich however he -does not feel meeting* reported that there is a development evelo ment should be discussed discuss th the in an open appropriate MOTIONS MOVBD to convene in an executive�ssth�ion of Councilman Smalley of Kenai, concerning matt the Council of the City have an arveriehtcnect immediate knowledge of which would clearly Manage Q upon the finances Of the City , 6gCONDBD Deputy City Attorney attend. Councilwoman o Reilly and Dep Y the motion. ooTEa Swarner: Yes Measles: Smalley: Yes O'Reilly: Yes Walker: Williams: Yes Monf or: Yes XOTION PAGOND DNAW=DOUBLY. Council went into ExecutiveSessioo at 9:40 p•m• Council back to order at 10:00 p Yes Yes illiams stated that during the Execuii" Sessiin Vesta Leigh v. City Mayor W to proceed with the 1 Q directed the attorneyof Kenai and Richard Rose. t-4. City Clark Clerk Freas reported the following: Clerk 1. AML Conference scheduled for Nove:abianninq on requested notification fromOuntionsembersp to start making reserva Council regard to Freas attending in order Candidate Forum of City Council candidates to be held 2. Chamber to nber j,9, 3.990 at 12:00 Noon at Mx • D s during on Sep luncheon. fishery leases is shore fis 3. Work session regarding .m. in the Council scheduled for September 12. 1990 at 7:00 p Chambers. KSNAI CITY • SEPTEMBER PAGE 18 C7 COUNCIL MEETING MINUTES s, 1990 4. Information regarding Milepost editorial. Comments, corrections, additions were requested from Council. Councilman Walker questioned whether there was more information available other than in the Code regarding shore fisheries. City Manager Brighton stated that Kim Howard will be distributing a packet of information from her files to the Council prior to the work session. Councilwoman Monfor added that the Council should take into consideration that the Board of Fisheries does not meet until November and they will be discussing using outer nets. That topic will also be a part of their discussion during the work session. Councilwoman Monfor suggested a representative from the Department of Natural Resources or State Fish & Game be invited to participate in the work session. Discussion followed regarding the possibility of adoption of shore fishery policy and who would be responsible for policing and whether to turn the responsibility back to the Department of Natural Resources, Councilwoman Monfor again requested that a representative of the Department of Natural Resources be requested to attend the work session. 1-8. Finance Director No report. 1-6• Bublia Works Director Public Works Director Kornelis reported the following: 1. The RFP for the congregate housing project has gone out. The RFP was reviewed by the Design Committee and they have accepted the proposal. Copies of the proposal are available. So far 17 architects have requested the proposal. 2. Quality Asphalt is working on Taxiway A-1 and A-2 project. A change order will be forthcoming for the next council meeting. 3. The Upland project in Old Town is on schedule. 4. The Senior Center dining room addition project is on schedule. • • C� KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 5, 1990 PAGE 19 5. The slab has been poured for the pavilion at the ballpark area. The concrete blocks have been delivered at the site. Beaver Loop Welding is working on their portion of the project at their shop. 6. He has written for cost estimates, etc. to possible vendors for the boardwalk project. He expects to have information available at the next meeting. 7. He has discussed the junk cars with Howard Hackney. Howard has contacted owners. It was reported that there is a crusher available for disposing of junk cars. S. The street light packet includes the October, 1987 proposal and attachments. New items of information are attached beginning as "M." HEA's cost estimate is $80,000 for installation of 45 lights. The Council can either reduce the list from 56 to 45 or appropriate more money at the next meeting. Councilwoman Swarner asked why the banners were still up as some are torn and looking very bad. Public Works Director Kornelis stated that he has contacted HEA. They have not had time to work on taking down the banners. He had some of the street crew take down ones that they could reach. The City dues not have the machinery acceptable by OSHA to take down the banners. Councilwoman Swarner asked if Air Tech has been called. Mr. Kornelis answered no. The cost will be more if Air Tech does the work. Councilman Smalley requested that Mr. Kornelis call HEA again. Councilwoman Swarner reported that the street light at Fifth and Cedar is out again. Mayor Williams reported that the light at Willow and Marine is not working properly. Mr. Kornelis stated that he has supplied HEA, DOT and Air Tech with lists of lights needing work appropriate for each entity. =-7. Airport Manager No Report. 0 • • KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 50, 1990 PAGE 20 J-s, Citizens Pat Porter spoke as a City resident. She stated how proud she is to live in the City. She specifically spoke to the mowing being done further back and up to the high school. How nice it looks and also how nice Redoubt Terrace looks. She appreciates living in this town. She would like to see in the future, Lawton Strip being cleared and made into a park. J-2. Council Councilman Walker had no comments. Councilwoman swarner - a. Asked Mr. Kornelis if the owners of the junk cars discussed at the last Council Meeting were contacted and told about the crusher available. Mr. Kornelis answered that the one across from the mortuary had been contacted. The junk cars at Bill's Auto were discussed. The cars situated there are a part of his business. Councilman Walker stated that he believes the Code speaks to fencing in of more than five junk vehicles. Councilman Measles suggested that the cars be removed, put inside the building, or the area fenced. Deputy City Attorney Graves will check the Code regarding fencing. b. Suggested that evaluations be done. c. Requested Deputy City Attorney to check on the legality. of the "Game Room" opened in the Kenai Merit Mall, Councilwoman Monfor had no comments. Councilman Measles stated that he would be out of town and will not be attending the work session. Councilwoman O'Reilly had no comments. Councilman Smalley - a. Asked for an update as to the Carr's lease. City Manager Brighton reported that he and Kim Howard had a meeting with Carr's Land Manager last week. They hope to have the lease signed prior to early October. Carr's has every intention of going through with the lease. b. What is going on at the Quandt property. He has noticed a lot of digging going on and is concerned that �J 0 y,M4AI CITY COUNCIL MEETING MINUTES SEPTEIWER 5, 1990 PAGE 21 re being buriedcit. He is concerned -of it was questionable items a well and aquifers potential contamination$ j�nginvestigate. requested that Howard H Y RO NWAROW KOTIONS Counci loran Smalley MOULD for adjournnent. There were no objections. Bo ORDSRED The meeting adjourned at 10:30 p•u• *Mn te6st rans�re by: Carol L• Freas• City Clerk 9/11/90