Loading...
HomeMy WebLinkAbout1988-08-03 Council Minutes4p AGENDA KENAI CITY COUNCIL - REGULAR MEETING AUGUST 3, 1988 - 7:00 PM A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council member -so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General orders. B. SCHEDULED PUBLIC COMMENT (10 Min.) C. PUBLIC HEARINGS 1. Ordinance 1272-88 - Increasing Rev/Appns - Payment of Principal and Interest - GO Bonds - $244,000 2. Resolution 88-67 - Awarding Bid - Pick Up Truck, Animal Control - $13,171 D. COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Economic Development Commission 4. Harbor Commission 5. Kenai Bicentennial Commission 6. Library Commission 7. Recreation Commission 8. Planning & Zoning Commission 9. Misc. Comm/Comm E. MINUTES 1. *Regular Meeting, July 20, 1988 2. *Special Meeting, July 27, 1988 F. CORRESPONDENCE G. OLD BUSINESS H. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified A . . A - 2. Requisitions Exceeding $1,000 3. *Ordinance 1277-86 - Amending Kenai Municipal Code, Title 22 - Extending Time Period for Payment of Motes - City Lands 4. *ordinance 1278-86 - Amending Kenai Municipal Code, Title 1 - Kenai Bicentennial Commission Repeal 5. *Ordinance 1279-88 - Increasing Rev/Appns - Federal Revenue Sharing Purchases - $307,551 6. *Monte Carlo Permit - FOE Auxiliary, Aerie #3525 7. Approval - Amended Library Regulations I. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Director 7. Airport Manager J. DISCUSSION 1. Citizens 2, Council K. ADJOURNMENT KENAI CITY COUNCIL - Minutes REGULAR MEETING - AUGUST 3, 1988 - 7:00 P.M. COUNCIL CHAMBERS CHRIS MONFOR PRESIDING A. CALL TO ORDER 1. Call for Election of President Pro Tempore in absence of Mayor and Vice Mayor. MOTION: Councilman McComsey moved to elect Chris Monfor Chairman, seconded by Councilwoman O'Reilly VOTE: Motion passed by unanimous consent COUNCIL RECESSED 2. Pledge of Allegiance 3. Roll Call Present: Sailie, McComsey, Monfor, O'Reilly, Swaxner Absent: Mayor Williams, Vice Mayor Measles 3. Agenda Approval President Pro Tempore Monfor asked that 8-1 be amended to include Dick Morgan to speak on the golf course C-3 Add Resolution 86-68 H-2 Add Requisitions Exceeding $1,000 - accompanies 88-68 H-3 Change "Administration" to "Council" on Ord 1277-88 H-7 Delete "Amended Library Regulations" - replaced by an ordinance MOTION: Councilwoman McComsey moved approval of amended agenda, seconded by Councilwoman Swarner VOTE: Motion passed by Unanimous Consent - KENAI CITY COUNCIL AUGUST 3, 1988 PAGE 2 rr rfy 4. Consent Agenda J a. Councilwoman Bailie asked to remove H-3, Ordinance 1277-00 -� from consent agenda for discussion b. Councilwoman Swarner asked that item H-5, Ordinance 1279-88 be removed from consent agenda 1... ; MOTION: Councilwoman Bailie moved approval of amended consent agenda. C. Correction to minutes of July 20: page 15 change PM to AM ° - Page 21 change 12:10 AN. f MOTION: councilman McComsey moved approval of the amended consent agenda, seconded by Councilwoman Swarner • VOTE: Motion passed by Unanimous Consent B. SCHEDULED PUBLIC COMMENT 4't a. Dick Morgan: Mr. Morgan presented written material regarding the Kenai Golf Course. Mr. Morgan stated that he wished to bring •: the Council up to date on the development of the golf course. Construction of the back nine was completed, the 18 hole course was delayed somewhat by the unseasonably dry summer. The fairways are planted and growing except for the immediate vicinity of the _ lake, the tees and greens are being manually finished. Additional parking spaces have been constructed, additional parking spaces back has two bridges, • for campers have been completed. The nine one about 80' in length and is 95% completea, the other is 300' in length and about 45% complete. We still have to relocate a part of the nature trail in the area that it conflicts with the course. We have purchased our own equipment and are working on improving the greens and upgrading the course. I am told that we have the -'- best fairways in Alaska. Next year we intend to construct -an -equipment building and furnish ' = motorized golf carts at a reasonable rental. We have acquired soft wear, and are furnishing local handicaps to 328 people. Later this year, after some adjustments we will have the course officially rated by an authorized USDA official so that our handicap may be used anywhere in the US. We opened the course on May 19th of_.this year -and through July - 31st we averaged 150 9 hole rounds per day. The majority of the -`---- ---J. — users are local;- however; -we-have- had- people from-many-etates and - countries. We will collect about $10,000 in sales taxes this year. , KENAI CITY COUNCIL AUGUST 3, 1988 PAGE 3 Now to the problems. In June we received a bill from the City of Kenai for rental of the back 9. I went to the Finance Director and explained that the course was not operational and therefore no rent was due. I thought he agreed with me although he said if I owned it for one day I would have to pay rent for the year. The first year's rent is $500, it cost an additional $7500 rental charge down the line. There is no way I can regain $7500 so I'll probably not open it this year, if the City maintains this posture. The dry weather has made this a somewhat irrelevant issue, unless there is some rain I won't be able to open anyway. A few days ago I received another statement that said I was now delinquent and the. bill was overdue. I sent it back to the City with a notation that the back 9 was not operational and no rent was due. I assumed it was a computer error but I would like confirmation that I am not delinquent. I received property assessments, later a tax bill for real property from the Borough calling it lease hold interest. On leases fashioned after sample lease, furnished and published by the National Golf Foundation. I gave this sample lease to the City Attorney and stated that it served for a basis for argument. Copies of the sample lease and arguments are here. The samples wore passed out. Your attorney deleted the phrase, I have been removed from the tax rolls, and I am not subject to taxation. The words ad locum (sic) and the words subs ani (sic) I noticed these changes when I compared the city prepared lease and the original and thought that Tim was playing games in your interest but also thought that the paragraph was explicit enough to avoid the necessity to delay the signing of the lease and the commencement of construction. It may take a court action to make that determination. Had I known that I was going to be required to pay taxes on municipal lands for approximately $100,000 during the term of my lease I would not have offered to pay the rental charge which escalates to $15 per thousand per year in ten years time. I hereby request the City of Kenai amend our lease agreement to lower the rental payments to $1,000 per year for each lease or protect me legally from this tax problem by upholding my non taxable basis which I think we successfully pursued. As an example, Rink Inc has a lease of $1.00 per year on a $10 million dollar structure and pays no lease hold interest on peal property taxes. Incidentally I still think the City of Kenai should drop the clandestine type suit against me on the road easement difficulties. We should be supporting each other not adversaries. Councilwoman Bailie: To the Finance Director, the rent on the back 9 was that a computer error as Mr: Morgan suggested - in getting the delinquent notice? Finance Director Brown: This was the first - - - - - — notice that V ve -had- that there was no -intent to -op erate t this — year. When I talked to Mr. Morgan he said he did intend to open ,KENAI CITY COUNCIL AUGUST 3, 1988 PAGE 4 it this year, my response was, the first year of operation is n defined as when its open any part of any calendar year. So for one day he owes $500. Its not until tonight that I heard him say he did not intend to open it this year. If he will give us a statement saying that he will not open it this year, we will not bill him. Until that's done we have no choice. Mr. Morgan: How can I be delinquent when I haven't finished it. The way the lease is written, there is no question we agreed, that is when its operational. Finance Director Brown: Based on that statement is the reason we left the billing as we did. The last time I spoke with you I came away from the conversation believing that you would open it. President Pro Tempore Monfor: Mr. Morgan would you have a problem with writing a quick statement to Mr. Brown stating that it won't be open this year and he can take it out of the computer? Answer no problem. Councilwoman Swarner: Do other lease holders pay property taxes? Answer from City Manager, all lease holders pay property taxes. Mr. Morgan: However, all other lease holders have different coverages on their leases, this is not like all other leases. City Manager Brighton: I was suggesting that all leases within the City of Kenai pay property taxes. Councilwoman Bailie: I think the golf course has had a tremendous impact on the community and the rates have been extremely low and I know this from first hand experience. In order for the course to remain a municipal course, affordable to the majority of the people in the community, see us follow a course similar to that of Soldotna with the sports arena. we need to look at the terms Mr. Morgan has put out the lease. At the end of 20 years, this course will ultimately revert brick to the city at no charge to the city and I think we need to keep in mind that no charge. Under these circumstances I would like to see us come up with some type of arrangement whereby the city might possibly be the owners of the course and lease out the operation to Mr. Morgan for a 20 year period which would allow him to maintain and run the course, therefore no taxes as long as it is municipally owned by the city then there would be no taxes paid to the Borough. If that is not agreeable then possibly lower his rates, but I would hope that we - could work with him in this situation because it is going to be practically impossible for him to run it under the existing circumstances. City Attorney Rogers: For the record, he does make one suggestion perhaps, if the Council feels that way, i would first want to look nt_Jgwerinq.the._lease rate as -he has _indicated and a sing the taxes. That would be in the interest of uniformity of other V- property holders. And that alternative is something I hadn't heard from any quarter before.— The -dollars don rt appear -to be -the - same, by lowering the rental rate on the property. Insofar as, XMI -CITY -COUNCIL AUGUST 3, 1988 PAGE 5 perhaps writing an entirely new document then your talking really the franchise. Talking of exclusive use of the facility by one person for profit owned by the city and you're talking the possibility of it being designated franchise which means a vote of the people. If its going to be a franchise. I want to stay away from that. Councilwoman Bailie: Wouldn't that be similar to what we've done at the airport. City Attorney Rogers: we used RFP's for that. Councilwoman Bailie: Initially we used RFP's for this golf course and Mr. Morgan was the only one that applied. City Attorney Rogers: Right, but now you have a completed facility and I think you could get into problems. He didn't mention that as an alternative you did. what he is asking from Council is 1) we either litigate the problem, 2) we reduce the rent and that could be taxes or something of that nature, 3) we somehow alleviate the necessity of him paying taxes. I think that reduction in the rent would be the easiest way to accomplish what he is requesting if that is the Council's desire. Councilwoman Bailie: I think that unlike other leasee the city has entered into around the community I know of no other that the completed project would in fact be turned over to the city for community use at no charge to the city and I think this is some- thing we as a Council should not lose sight of. The value of that property and the improvements that it will make not only for the sportsman but for the community but to the whole City of Kenai and I would hope that we could work with Mr. Morgan on this. City Attorney Rogers: I don't recall, was there a renewal after the 20 year terms? Answer from Mr. Morgan: yes, there was a 20 year option. Councilwoman O'Reilly: For City Attorney, what is the implications of changing the words "such" to "any" in the lease sample. City Attorney Rogers: It appears what you are attempting to do is exempt him from taxes and that's what I want to avoid. If that's the tact the Council wants to take, we'll research it. As I and Charlie have indicated we're being asked to dispose of this now and I don't want to give answers without the benefit of research. Finance Director Brown:- I did speak with Gilman and the Borough assessor and their position is the City cannot exempt tax. Its a state law and a Borough function. City Attorney Rogers: If Council wants to give a guy a break because it is a quasi public facility, then talk in terms of lease rates rather than exemption of taxes. President Pro -Tempore-Monfor: - I think tonight we- can'-t_-give- you- -- any answers, but perhaps Council would like to give some direction - - - - - to administration. — - - - - - - - L KENAI CITY COUNCIL n,r AUGUST 3, 1988 PAGE 6 Councilwoman O'Reilly: I would like to have both Tim and Charlie ' research"it and see what we can come up with. City Attorney Rogers: My time line schedule will be the latter part of September. Councilwoman SwAtner: I would like to see the City - Attorney research lease payments. City Attorney Rogers: I would -. --- -- - - like copies of your prepared notes in order to save time in transcripts. Mr. Morgan stated that he indeed had copies he would be glad to give the attorney. - President Pro Tempore Monfor: Are we still in litigation with the _ _.. golf course regarding the roads? Answer yes. Councilman " McComsey: On the $500 lease and wanting to open for one day, — ----- -- —'-" could you explain? -Mr. Morgan: Theoretically, I should open for - one day for tax purposes. For one day it will cost me $7500 and that's about what it saves in taxes. City Attorney Rogers: It -- triggers the progress payments on the lease just like it would - trigger hie depreciation schedule on his improvements. Councilwoman Bailie: I would ask that we have something back before us the last week in September. - C. PUBLIC HEARINGS 1. Ordinance 1272-88: Increase Rev/Appns - Payment of Principal Interest - GO Bonds $244,000 MOTION: Councilman McComsey moved for adoption of 1272-88, seconded by __ ..._ Councilwoman O'Reilly President Pro Tempore Monfor called for public comments, there .. were .:... none. VOTE: Motion passed unanimously by roll call vote. 2. Resolution 88-76: Awarding Bid - Pickup Truck for Animal Control - $13,171 - MOTION: Councilwoman Bailie moved for adoption of 88-67, seconded by Councilman McComsey President Pro Tempore Monfor called for public comments, there 34; k were none. ....... VOTE., " -- -- _-- -- _ -- -Motion passed by unanimous consent.- - -- -- L -•KENAI- CiTy COUNCIL - AUGUST 3, 198S PAGE 7 f ;{. 3. ordinance 88-68: Transfer of Funds - Purchase of Christmas Decorations - $2,585 t MOTIONc Councilwoman O'Reilly moved for approval of 88-68, seconded by Councilwoman Bailie. i T President Pro Tempore Monfor called for comments from the public, there were none. -. " Councilwoman Bailie informed the Council that the Beautification Committee had met with Mr. Perine from the Perine Decorating services and the tree on the back of the resolution gives a sample of the tree the Conwittee is requesting and is three dimensional. -- -- -- ---- - —= --- " ? The money includes complete lighting of the gazebo. - VOTE: .: Motion passed by unanimous consent D. COMMISSION/COMMITTEE REPORTS 1. Council on Aging No report 2. Airport Commission Councilwoman O'Reilly informed the Council that the next meeting will be -- - - - Thursday next week. 3. Economic Development Commissio_ No report 4. Harbor Commission Councilwoman Bailie stated that there was no meeting. However, Chairman Quesnel and Councilwoman Sallie went on a tour of the - - waterfront. The Corps of Engineers came down on Saturday and took some videos with a narrative report on the sandbar. Anyone who hoe seen It esp. at this time with the fishing boats has seen that it is a problem for the boats to get around it. Hopefully, ;,;-.-- -.- something will be done on that. The second item of information is that Doug Coughenhower of the Marine Advisory has spoken to the :... businessmen in the community and is now sending a survey to the various fishermen and will be coming out with the results in the near future. Councilman Measles mentioned that he hoped he would - --�- --- ---- ' - -be able to take that Commission. - —_-� -- - -- -- - ----- - - - --Councilman McComsey-.asked_about_ theS.Qrps__po=it.-_ Public Works- _--_ - -- -- _ Director Kornelis reported that we have received the Corps permit 1iJ t t u :-.-.---- - ----- _-_ -, *XNAI CITY COUNCIL �f AUGUST 3, 1988 - PAGE 8 for signature. It will have to be signed by them and returned and should return next week. There is a meeting with the Borough 8/16 concerning the contract they are going to let to haul material for the fill. It will depend upon that outcome, however, I understand the majority of the people are in favor of it. Councilman McComsey asked about the cold storage facility. Councilman Brighton answered that he had spoken to Bernie Riechert and he sent a package to us. He had gotten the word that'the preapplication said yes, go ahead and submit it with these two corrections and chances are extremely good the grant will be awarded. The final application should be in the mail by the end of the week. Councilman McComsey asked about the dock facility. Answer from Public Works Director Kornelis, the dock has been very busy and has been a good year for us. Councilman McComsey: I understand we need a higher volume diesel pump. Public Works Director Kornelis stated that we never anticipated so many tenders coming in. They have been taking on 4,000 gallons at a time. That is one of the items we need to look at for next year. Councilman McComsey asked if storage is going to be a problem. Public Works Director Kornelis did not feel it would be. The tanker would be able to come down and fill the tank. Any time we get over 10,000 we get into stiffer regulations. Councilwoman Bailie: While on our tour I went into the rest rooms to check out the showers and in the ladies, there is a hole right through the wall. Public Works Director Kornelis stated that the hole is gone. Are those facilities being used? Answer yes. We received the meter system and the hole that you saw was for that. Now you put the coins in and it runs, the number of coins regulates the amount of dater. Before that it was free. We had some vandalism and fish cleaning problems, but it is getting better. Councilwoman Swarner: I know its a busy season, but is the parking lot always that congested and is there scheone going around making sure the boats are not there for more than 15 minutes or so. Public Works Director Kornelis: The parking lot has been congested since the dipnetting began. That has been the biggest cause. The only solution may be to lengthen the ramp for the lower tides in order to move the boats that get left high and dry. We have not gotten the word from the City Attorney, regarding marine law. Right now we area handling as a civil case. Swede is very good. People get impatient, but Swede is handling it well. The docks are doing 4 times the capacity it was designed for and that is a problem. Councilmanet _McComee�:_ When we gthe sand in the new place we should have more room for the staging area. I t e cars aren't there shouldn't the boats have more room? Public Works Director Kornelis: - No, its -more a -problem -of getting -the boats --in- and cut- - - - - - -- with the mud problems. ,KENAI CITY_ COUNCIL_ AUGUST 3, 1986 PAGE 9 5. Kenai Bicentennial Commission Chairman Cowan reported that mn behalf of the Commission, thank yoµ Council for your supports 6everal members have expressed the desire to continue on and we would appreciate that opportunity. We feel that this is a necessary step to the proper funding and we would like to voice our support to the contribution to the set up that has been proposed by Councilwoman Bailie. That money is sorely needed and will pay back in multiples. President Pro Tempore Monfor: As the Council representative for the Commission I have mixed feelings about sunsetting this Commission and I want to say that without the work that went into it -since-the beginning of the year we probably wouldn't be going on to the next step. This is an exciting time for the City. I personally want to thank all those members that were on the Commission. The goals and objectives will be carried on, it was a hard task and they did an excellent job. Councilwoman Bailie: There are not many communities that can boast being 100, but being 200 will make this something to be remember long after 1991 and I would like to thank Mr. Cowan and the others for giving up their time. 6. Library Commission President Pro Tempore Monfor reported that there has not been a meeting for the summer months. No report. 7. Recreation Commission Director McGillivray reported that all meetings have been suspended until September. 1. We are having the first wedding Monday evening in the Memorial Park. 2. Sumner Roe Program is ending Friday. 220 youngsters were enrolled. Luanne came back to handle the program. 3. The new softball field is coming along, the grass is coming up. 4. The Memorial Park is extending down toward the Uptown Motel. 5. There are new brochures out and are available and have been distributed to hotels and the Chamber. 6. Just completed numbering all camping sites in the Municipal Park using the railroad ties. We will be coming back to order more picnic tables, camp stoves, and we won't be asking for appropriations. 7. We are going to have a group at the softball fields Saturday - --- --- mumbering..about 200 .- -300. ._'. Councilwoman -Bailie: Regarding the Leif Hansen Park, the small ti green building that's over there, I've heard rumors that that s - ., going to be removed, is that true? Director McGillivray: I �S� L KMaj CITY COUNCIT, AUGUST 3, 1988 PAGE 10 talked to the FAA people about the time we were beginning work in that area and they indicated that they would have all of their cables changed out by this fall. Their answer was "we can have it". If it is structurally sound, we could move it and use it for storage. Councilwoman Bailie: The large tree that is in front of the gazebo should be limbed because it obscures the view of the gazebo. Director McGillivray: We were going to do that one along with the others, however we ran out of time. It will be done. Councilwoman Bailie: Regarding the banners, at our last meeting, Janet Loper -indicated that there was no clear indication as to what department is in charge of the banners. There is a lot of problems connected with it in that it seema_there_is no way you can't keep it from coming off the ends so I told her I would mention it to.you to see if we can get one department that would at least take a look at it and see if we can alleviate this problem. City Manager Brighton: Obviously Public Works is the only department that can, or is most logical to acquire the facility to repair those things. There is no need to proceed until we get those repaired banners back so that we only need to hire equipment to do it one time. Councilwoman Bailie: Yesterday when we were meeting with the gentleman for the Christmas decorations, he had some suggestions; using a larger pole on the top and a grommet on the side of one of them allowing them to attach to the pole on the bottom pare which would allow it to swing freely. He said this is the way the Olympic banners were done in L.A. and had very good results. These have been too expensive not to try some method. Director McGillivray: on his banners, on the lower portion where he said they attached with grommets to the pole, the grommets were placed on the point of the banner, the bottoms were not squared off as ours are. If you attach one on ours, that one end is going to whip in the wind. The other design seems to make more sense. The other solution could be good old velcro. Councilwoman O'Reilly: I might suggest an additional point of distribution as that of schools for newly registered students for people new to the community as there are things here for all age groups. Public Works Director Kornelis: The only reason I have riot gotten involved with the banners up to this point was because there was no public works involved. We had to go out to AirTek and it has been done through the Beautification budget. I would be more than willing to take over the banners if you wish. Councilwoman - Hailies- ---It-seems-.to .me .a _brackeS. �cLuld bd_ dasigned_that a lot more serviceable than that which have up right now. - -- - - -- -__probably_wouldn't-take- much. - -- I- KEMI CITY COUNCIL AUC3U8W 3 196E PAGE 11 Councilwoman Swarner: I would like to oomliment Kayo on the brochure and also would like to see it distributed to schools. Has -there been an increase in the use of the gym and other facilities? Direntor McGillivray: Not in the downstairs area, no, however it does pick up as soon as the weather changes. Councilwoman Swarner: I got some figures this afternoon from Charlie regarding the revenue received for 1987 and 1968. Itwas down quite a bit. Do you keep track of users? Answer no. I do believe it will increase with winter. We saw a big change in the number of people that use the racquetball courts versus the gym. A lot of people who used racquetball courts previously, because of the economy, now use the -gym -so they are not paying $10-per hour, they are going to the gym for less. Councilwoman Swarner: Do we keep a count of the number of people, answer no. WE have no way of counting people with four different entrances into the facility. Councilwoman Swarner: I would like to compliment the summer recreation program. A. Planning & Zoning Commission None 9. misc. None Council Recessed for five minutes. E. MINUTES Approved by Consent Agenda F. CORRESPONDENCE There were no comments G. OLD BUSINESS None H. NEW BUSINESS 1 Bills to be Paid, Bills to be Ratified -MOTION: - - - - - Councilwoman Bailie moved for approval of bills to be paid, bills -- ------to-be-ratified, seconded -by -Councilman MeaoUs-__- President Pro Tempore Monfor called for public comment, there was none. W KEW CITY COUNCIL AUGUST 3, 1988 PAGE 12 VOTE: Notion passed by Unanimous Consent 2 Requisitions exceeding $1.000. MOTION: Councilwoman -Bailie moved to approve requisitions over $1,000. At the same time I amend to include the purchase order to Perine Decorating for the amount of $2,585, seconded by Councilwoman O'Reilly. President Pro Tempore Monfor called for public comment, there was none. Councilman Necomsey: Just a question, what is the overrun on sealcoats. I thought this was a bid item. Public Works Director Kornelis: The bid is on the unit price. All costs were estimates. Councilwoman swarner: what are you going to do about streets that do not have any rocks embedded in tar. There are streets down 5th and there are streets down Ash where the tar was not spread evenly. I was not -aware of that. Councilwoman Swarner: The street sweeper came by yesterday. I would suggest you take a look. VOTE: Motion passed by Unanimous Consent (H-1)City Manager Brighton: we got a request from the chamber for the $25,000 that was appropriated. Charlie has submitted a memo explaining that we cut $3,000 from the Miscellaneous Account but did not indicate which item that $3,000 was to be cut from. It would appear that the possibility exists that it should have been cut from the $22,000 in Miscellaneous but I think we need direction. None of the other accounts are large enough to absorb a $3,000 cut. MOTION: Councilwoman Swarner moved to direct the Finance Director to pay the Chamber $25,000 and take it from the Miscellaneous Account, seconded by Councilwoman Bailie. VOTE: Motion passed by Unanimous Consent 3. Ordinance 1277-88: Amending KNC, Title 22, Extending Time Period for Payment of Notes - City Lande i�� NOTION: -- - - -- Councilwoman Bailie- moved- for- -introduction_ of -ordinance 1277-88,__ seconded by Councilwoman O'Reilly. • L KENAI CITY COUNCIL -AUGUST 3, 1988 PAGE 13 Councilwoman Bailie: The reason I ask that it be remove$ from the consent agenda is that it was asked to be placed on the consent age -,Ida -jo that we could come up with some method whereby we could help individuals out there that had purchased land from the City and now with the economic times being what they are, it would help them with their payments rather than receiving the land back to the. City. In the mean time since this was asked to be brought before us, I have heard of a method which some of the banks are using and perhaps we could consider a method along the same lines. They are lowering the interest charged on some of their notes, as low as 4% to some and at the and of the years' time, they are going back and reviewing the financial situation of the involved party and if things have improved in that year, then the additional interest is taxed back on. In effect the interest is postponed for a time. Would it be possible for us to consider something along this line. As we dioaussed, 30 years lengthens the length of the note, it is much more costly, and does not do much to alleviate the amount due. The only ramifications I could see would be the amount of money that would be coming into the City due to the lowered interest rate. Finance Director Brown: I would like to review this and report back. One area that concerns me is our inability and expertise to evaluate a client. Councilwoman Bailie volunteered to approach the banks for assistance. There are two things 1) we would keep the land in the private sector which is ultimately what we would like to do, 2) and eventually we would get our money. Councilman McComsey: Being a business person, someone who would be paying for 20 or 30 years, would be paying three times the price of the property at the end. Is there not some way you could pay interest and put the principal back on the end of the payment. Finance Director Brown: We are working on something now where the lower payments are now and balloon payments later. I will have a report by August 17th meeting. VOTE: Motion fails unanimously 4. Ordinance 1278-88: Amending KMC, Title 1 - Kenai Bicentennial Commission Consent Agenda 5. Ordinance 1279-88: Increasing Rev/Appns - Federal Revenue har;npa�Fund by $307.551 MOTION: Councilman Mccomsey moved - for -introduction -of Ordinance-1279-88, -- seconded by Councilwoman Bailie. ►1fifl�llf i s `U. n k .KENAI CITY COUNCIL AUGUST 3, 1988 PAGE 14 Councilwoman Swarner: Regarding the lawn mower and exercise equipment. Director McGillivray: There are no pictures available, however, the exercise equipment, the stair climber was approved at budget time and was put in revenue sharing and pictures were available then. It monitors the heart as far as exercise is concerned and is called a stair climber. It was taken from the budget and placed on revenue sharing. The mowing tractor is similar in size to the one we use for grass pickup. We have been using the tractor we purchased from Dewayne Craig three years ago anA we have been having quite a bit of trouble with it. The shop foreman felt that if money was available it would be a good time to purchase a new tractor. The boom mounted mower mounts on a tractor and will be mounted on the Ford tractor that the Airport has and can be used for mowing hillsides, slopes, and ditches. This is an attachment to a mower. Councilwoman Swarner: When was the last time we purchased a new mowing tractor, amewer we purchased a smaller one this year. Last year we purchased a 14-16 horse. We haven't purchased a larger tractor in about 5 years. Councilwoman Swarner: On the loader with the radio, is that replacing one that we have or is this an addition, answer from Public Works Director Nornelis, it is replacing the 966. We can't get any money from an auction for it so we will use it as a backup. The 966 is the hardest working piece of equipment we have. We plan on piggy backing a bid with University of Alaska Fairbanks. Our original estimate will be down from $175,000 to $138,000. Councilman McComsey: Could you put a blade on this in the winter? Answer yes. Councilwoman Swarner: The hydraulic puller, is that supposed to help with outside charges? Answer yes. This was also an item that was in the budget then placed in revenue sharing. Councilwoman O'Reilly: On the oven at the Senior Center, is that a replacement? Answer no. It is a special one that does not require venting. Councilwoman Bailie: We bad some comments from the audience that they are unable to hear us. I think it is very frustrating to attend a meeting but cannot hear. We need to make an effort. The comment I would like to make regarding federal revenue sharing, I would like to make an addition for the Senior Center and' -it -Would -be -that of a computer. - Right now the computer is a - personal one, that of the director. I would put a figure of - -- - - --- -around-13,000-on it.- -Director Porter:--It-should-be- IBM--- — - - -- compatible. L I L - -- -- - _- iCENAI CITY -COUNCIL AUGUST 3, 1988 _ - PAGE 15 City Manager Brighton: You want that added to the list? Answer yes. City Manager Brighton: In that case you probably want to add an amendment to the memorandum from Howard Hackney and Denis - Douglas. We need to commit $20,000 more than this list by back. Matt �ihey - September or what is not comanitted will revert .. are suggesting is a maintenance program for roofs. There isn't a year that goes by that we don't have a roof leak somewhere. =- Councilwoman Swarners I would like to make some additions before the roof. I would like to add a Macintosh computer at the -�" library. They have not had any federal revenue sharing funds for the last few times. Macintosh computer and printer would be approximately $2,000 but would not include programs. n Councilwoman Swarner: Regarding the roof, on the flight service „ center, is there a leaking problem there now? Public Works Director Kornelis: there has been a problem in the past. We would like aluminum colored finish on this which is not to replace but i'..." to extend the life. Councilwoman Swarner: This is a new building which is why I have a hard time repairing a now roof. Public Works Director Kornelis: This was bid as it is now. Councilwoman O'Reilly: If we do this is the present warranty void? City Manager Brighton: What they mean is if we physically do the job, then it is void. Councilwoman Bailie: I was speaking ..*..', with an individual with the Borough over the weekend and his comment was how much money they have saved by instituting a "i maintenance program on the roofs of various Borough buildings versus waiting until something went wrong. It is amazing how much - -:- they have saved. MOTION AMENDMENTS '--;-----. - - , �L.,f Councilwoman Bailie moved to add a computer for the senior. Center, 4 seconded by Councilman McComsey. MOTION AMENDMENT: •�° Councilman McComsey moved to include all of the roofs that Mr. ' Hackney has placed on the list, seconded by Councilwoman O'Reilly. - - - Finance Director Brown: I will have a substitute ordinance at the August 17th meeting. r Councilman McComsey: We have probably more computers in this library than anywhere else in the United States and I really don't feel they need another computer. I'm against this. They have the three computers over there now. When they took us through 1' ,r n j� ;v�N 4 library we saw three computers there now. There is one main computer that runs the automations stem which is a Dynex. We have two personal computers, one in Emily'a' offiae and .j.V1 one in the back office that we use for accessing the data base for --J ;— -- - n--The-other-computer-is-an Apple-thatwas-donate — several years ago that is accessible to the public. All other i L_ �1 KENAI CITY COUNCIL AUGUST 3, 1988 PAGE lb _- computer terminals are catalogue computers and the public can only " access it in that manner. Councilman McComsey: What happened to the computers in the stalls. Linda McNutt: There are two IBM ..:....._... typewriters, one music listening station and one Apple. �'• + City Manager Brighton: The two computers thak are retained for use by the staff, can you get software to permit those to do the i same things that another computer would do. What is the purpose f the additional computer. 4fl1"eNat-t: It would be for public `;; " . '' .,;:I'`' ��-i�e`'''r use only. The Apple is for public use. It can be used for any — ,":Ji...; disk use including children's games. City -Manager Brighton: We , , "-"°• have retained two computers for employee use. How many employees do we have over there. Answer three. We also have a large -:.:... - volunteer staff. MOTION AMENDMENT: Councilwoman Swarner moved to delete the stair climber at $5,000 as revenues have been decreased at the Rec Center, seconded by _ Councilwoman Bailie. j" t- VOTE (add computers for Senior Center): -_ Motion passed unanimously by roll call vote �.. �'..: VOTE (add computer for Library): ;, •-. s ' Monfor - no . - . *:,'`, O'Reilly - yes Swarner - yes '•" Bailie - yes McComsey - no VOTE (roof maintenance) Monfor - yes O'Reilly - yes Swarner - no .. Bailie • yes Mccomsey - yes VOTE (delete stair climber) Monfor - no O'Reilly - no Swarner - yes Bailie - yes -` McComsey - no w. MOTION: Councilman McComsey moved to accept the list as amended, seconded by Councilwoman O'Reilly ' VOTE: Monfor - yes O'Reilly - no Swarner - no ( Bailie - yes i McComsey - yes • rI ,1 3 4.j; ' FY . .KENAI CITY COUNCIL AUGUST 3, 1988 PAGE 17 H-8 ADDED ITEM - Task Force for Capital improvement Projects, Procedures for PAM@nt t,,ouncilwoman Bailie: it was suggested by Councilman Measles to have an initiative on the October ballot to vote on the process for regulating procedures for capital improvement projects. Clerk Ruotsala said the ballot proposition must be in and approved by Council by August 17. The instructions must be specific regarding, functions. We need as much support as possible from Administration, including a secretary, attendance at meetings by City Manager Brighton & Public Works Director Kornelis, and a record of prior action by the City. She suggested: Duane Quellette - Eagle Rock Dale Sandahl - Thompson Park S/D Don St. John - VIP S/D Frank Getty - Candlelight Area Leon Queenel - Woodland S/D Colleen Ward, Flo Mccollum, Rick Baldwin - McCollum Area she asked that they all be contacted to see if they are willing. Ron Malston is willing to serve, but will not be back till Aug. 17. She suggested Councilman Measles as Ad Hoc member. Council- woman O'Reilly asked, what will they come up with and will there be enough time? Council agreed to schedule the election to coincide with the Nov. 8 State and Federal election. MOTION: Councilwoman Swarner moved, seconded by Councilwoman Bailie, to go ahead with the task force. Councilwoman Monfor said it should be developed without loaded questions and be a cross section. Councilwoman Bailie said this will come up again, it needs to be settled once and for all so council will not be faced with this again. The committee could come up with suggestions to put on the ballot. Councilwoman O'Reilly said the task force will come up with recommendations regarding how this will be done. It will be a yes or no. Clerk Ruotsala asked if Council wanted this to be a Charter amendment or just a policy vote. Councilwoman Bailie replied, the committee will decide. Councilwoman Swarner said the task force Mould have an answer by the middle of Sept. Councilwoman Bailie suggested the task force elect their own chairman. - - VOTE: - Vote passe9 unanimously by roll call vote. Councilwoman Bailie asked that this be set up as soon as possible. Clerk Ruotsala will handle it. L wmd� pNAI CITY COUNCIL I _ a; AUGUST 3, 1988 " PAGE 18..- r Councilman MaComsey asked if the motion included the names recommended. Councilwoman Bailie replied, yes. Councilman McComsey noted he would like to add others. Councilwoman Monfor said it should be open to the public. A representative from the committee or Councilman Measles could give the report. ----"-- - - - ,. Finance Director Brown asked, is the purpose of the task force to -. come up with fair wording on the ballot or their preference? J �:• Councilwoman Monfor replied, fair wording. Finance Director Brown ilM .. - i• ' F said, Council is not asking them to come up with recommendations, this is not compatible. Councilwoman Bailie replied, they are ..• coming to a decision regarding the task. It will be voted on by the group. Councilwoman O'Reilly said the job of the task force - --: --" - - - is to come up with a fair way to pay for capital improvement ---- _--, -- — ";-- --- projects. The wording for the ballot would be by Administration. Finance Director Brown added, a recommendation as to how the financing will take place. Council agreed to the statements. Councilwoman Monfor said someone will have to explain how this will be done, probably Administration. ' I ADMINISTRATION REPORTS None x� 2. City Manager ' City Manager Brightont Passed out tonight was a copy of the - Soldotna agenda, and in particular item 12-a: Authorization for City Manager to Host 1989 AML Conference in a Joint Venture with the City of Kenai and Kenai Peninsula Borough. They indicate that - Soldotna's share of expenses would be $10,000. The Borough Mayor has to $10,000 and if Kenai wants to participate, we will agreed have to commit $10,000. This is a program that has been put " together on what each communities responsibilities are going to be. We need to respond back as soon as possible. I believe the 7 Board is meeting August 15th and I will need some direction by that time. Councilwoman Swarner: Did you check into using school facilities here in Kenai? Answer no. City Manager Brighton: In the letter {r • ,:._ provided, City Manager Underkofler has indicated he contacted the ' Kenai High School and classrooms are available. Councilwoman <' Swarner: I would suggest they seriously consider using our local Councilman► schools here and the motels that are available here. j;•,' ' = ".=:�"= . I MaComeeyt I understand that this is going to take all the •• ., . facilities available as it is. Councilwoman Swarner: i am " talking about the ion --councilwoman-Bailie:- _I -would concur with-.Councilwoman_Bwarnm _.-I don't believe the Sports Center lends itself well to this type of convention. As delegates you know you like to go from one to the other and if we're looking to having to space this out to various , } i , 1... 4:. 7. KENAI CITY_ COUNCIL AUGUST 3, 1988 " PAGE 19 facilities, that in itself is going to be cumbersome. I think if we were to contact the Borough and ask for the availability of the Kenai Elementary we would have the gymnasium that could be used -- for the afternoon luncheon that could be catered; the school rooms that would be more than adequate for the meetings; and the Sport Arena could be used for the final banquet. This way the two " communities would join together in having the conference. If we are gong to do it we need to keep in mind the numbers of roams +. that are needed for this conference and transportation. °.. City Manager Brighton: Perhaps the President Pro Tempera would like to appoint two members from the Council to sit down with the - -= ':--- City Manager of Soldotna and work out these arrangements. I am - "+:• sure that there will be people with conflicting ideas from both communities. -Councilwoman Bailie: I don't feel that is - necessary. The Council has the right to suggest options and the City Manager can take it from there. Councilwoman Swarner: Did you help make this list? Answer no. Council agreed Bill would handle. - Councilman McComsey: if those involved don't listen to Bill does -- - he have authority to go ahead and cancel? Even if they are not - -' going to hold in Kenai are we going to cancel? If they say no, we ' should have an option. Councilwoman Bailie: I certainly want AML to come here but at the same time I cannot see the City of Kenai sitting back and not making any suggestions to try to encourage the bulk of those people to be meeting in our community. We have a responsibility to our business people. If the bulk of the convention .is being held in the Soldtona Sports Arena our business - -. - people are not going to be getting the lion's share and I see nothing wrong in trying to go in an negotiate with the City of Soldotna and try to get the bulk here. We have double the population the City of Soldotna does. 'K....,..°. Councilman McComsey: I agree. If all three put in $10,0O0 then they are going to be pushing as hard as we are and we are going to have to negotiate. Councilwoman Bailies The Sports Arena is ideal for the large banquet, but they don't have the various meeting rooms for this type of group. Councilwoman Swarner: I would suggest we decrease the amount if that is the case. Councilwoman O'Reilly: Do you know precisely who came up with this list? City Manager Brighton. I believe the :,. .• City Manager did most of the work after consulting with Betty `!. Glick and others. He sent us an original basic proposal and this is in the form in which it needs to be submitted to the AML Board for them to either accept or -reject: 3t gnawers ail the quest ens f F that they say have to be answered in order to be considered for - --location: _Councilwoman 0' Reiliys—What--is -the -time -frame, - C yMAI - - ,,.: Manager Brighton: I believe they are meeting on August 15th. a �/ILMI� t i L. - L. - 1, 4 - pNAI CITY COUNCIL AUGUST 3, 1988 PAGE 20 Councilwoman O'Reilly: I don't think it's unreasonable for ue to request a meeting of two city managers and what ever his counterpart may be called at the Borough to negotiate. City Manager Brighton: The only thing that indicates that there may be a major biting over in Soldtona as opposed to Kenai is the fact they were intending to use the Central Peninsula Sports Center as the main place while providing other meeting and reception rooms at the Kenai Peninsula Borough, and other rooms in Soldotna and Kenai and at a later date work out the rooms as the various subjects dictate. Transportation would be provided by the host communities and this is above the $10,000 cost. Councilwoman O'Reilly: This question is probably premature, but who is going to work out the detailed planning? City Manager Brighton: The letter indicates that the city managers of both cities and a Borough representative. Councilman Macomseys Could we ask the Borough to include the Kenai Elementary building in the list? President Pro Tempore Monfor: I'm sure we could, but I think everyone is getting excited prematurely. We need to see first if they approve it and we can work out the fine print afterwards. There are a lot of things that can happen between now and November 1989 and I feel that just getting it to AML is a major hurdle we have to over come before we consider anything else. We as citizens have some legitimate concerns. The Kenai Elementary and the Merit Inn does seem to be the perfect places to hold the bulk, but that needs to be determined because we don't know the amount of rooms available. No one knows that by next year there won't be more space available. Councilwoman O'Reilly: Quote from letter to Heather Flynn speaks of "Kenai Peninsula Borough, in a joint venture" and I think they should be the primary organizers, not the managers of either of the two cities. City Manager Brighton: I would agree with that. President Pro Tempore Monfor: The other point I want to make is, if these people are coming to either one of our cities they are going to spend the money here. You can always spend one day in one town and one in the other. In four days they will be back and forth several times. We will just have to ensure more buses. Councilwoman Swarner: I like the idea of letting the Borough be the contact person, the thing is to get this in process. President Pro Tempore Monfor: The City Manager will handle. _ 2..__city .Manager Brighton: The Council_ needs to take a look at a letter that was distributed at the lest Council meeting about -land - transaction - to come up with some decision on whether or not relief --ought -to be granted -to the-Malston/Braun real est+ purchase from the City. f KENAI CITY COUNCIL AUGUST 3, 1988 PAGE 21 City Attorney Rogers: I received a letter from the BIA yesterday, and they want to meet the latter part of this month regarding that situation. Insofar as the Council is concerned, in view of SIA's insistence that we have no authority to foreclose on the property for assessments. IL is the prerogative of the Council, if you want to accommodate those people, take the property back and refund the money, but that's a policy decision. We would pursue litigation even if we had the property back. I'm working my way up the ladder with BIA and their position has not changed. I assume at some point.they will get legal staff. They have given me no new authority to make me change my mind. We have the right to do what we have to do. In pursuing the course we are pursuing for a larger cause, so to speak, because we have -other lands that may be affected, certainly when you're talking about foreclosure for assessments and such we want to be able to treat all lands the same. We are dragging others into the litigation that don't want to be there because they purchased property from the City, even though we're giving Quit Claim we never warranted we owned anything in the first place. If Council desires to rescind that transaction and put us back to ground zero then that's obviously a political decision that doesn't involve a legal assessment. NOTION: Councilwoman Bailie moved to accommodate their request and at the same time not only consider refund of the purchase price but also any taxes that may have been paid on that particular piece of property, seconded by Councilwoman O'Reilly Councilwoman Bailie: Seeing as how we really didn't have the right in the first place to sell a piece of property ... City Attorney Rogers:_ Except that we didn't have the right to sell it, that's why we used a Quit Claim Deed. City Manager Brighton: From an equity standpoint instead of legal terms - people approached us to buy property, they assumed that when we sell them property they are going to get usable title. We assumed we were giving a title. They had a right to feel they were paying a down payment and made payments of property they thought they could utilize. After they got the property, it was determined that there was a clouded title, they're in court, they've paid their money, they continue to pay their money on a monthly basis and they can't do anything with the property. Under that set of circumstances it would seem only fair in equity that we didn't give them anything, we ought not take their money. We ogght_.to-give-_their money back and assume whatever position we had with that property prior to the sale. VOTES Motion passed unanimously by roll call vote ONES= . -- - --- ---- - r- KENAI CITY COUNCIL AUGUST 3, 1988 PAGE 22 3. City Attorn2X a. City Attorney Rogerst Ron Sutcliffe's last date will be August 8th. b. Central Alaska Construction case from 1986 has gone away. It has been dismissed by motions brought both by the City and the firm of Wince Corthell. The City being defendant and City claiming over and against Wince Corthell and the complainant, Central Alaska Construction no longer has a lawsuit against the City with no cost to the City. 4. City Clerk a. City Clerk Ruotsala: Just a reminder that the filing period is August ist to August 15th. We have two candidates so far, however, they have not returned their petitions. b. The Kenai Fire Department want 350 pins for their convention. it will amount to about $300 so since it is a large amount and not budgeted I thought I would run it by the Council. C. A memo has been submitted concerning commission/committee appointments, if you have any comments I would like to hear from you. d. A memo regarding charter amendments or questions to be placed on the ballot. August 17th is the latest for that. e. A letter regarding Anchor Point Day - does Council wish to send a representative. Councilwoman O'Reilly will attend. President Pro Tempore Monfor: Can we have consent for the 350 pins, if we run low we can order from the Misc. Account. Council agreed. President Pro Tempore Monfor: Regarding the volunteer appointments, are there any comments. Councilwoman Bailie: I still feel there has got to be a better way. I know I have talked to a couple of people who have put their names in to serve on a commission or committee and they had never received any kind of acknowledgement. I think we owe it to these people to let them know that even if there is not an opening, their name will be considered. Clerk Ruotsala: That is the way we had handled it, we had a form letter. However, on an annual basis we try to cut back on what we'xa..doing as._te dust. don't _ have- enough _time for getting done a ll the things we'd like to get done. i talked to the Mayor an C ty `: that perhaps thatis one thing Manager and they agreed with me t ap - - - - - - that could save me some time. It's not that we don't -want tom, -its i KENAI CITY CWNCIT, AUGUST 3, 1988 PAGE 23 just that we don't have the time or the man power. if you have any suggestions we're open. We stopped sending agendas out to all commissions and committees and you directed we go back to doing that. Councilwoman Bailie: If it were not for these commissions and committees there would be a lot more cost to the City of Kenai then there is now. We certainly are looking at volunteerism at our library, the Senior Center, maybe we should look at it in our City Clerk's office. I know for a fact that there have not been any letters sent since 1986, from the people I've talked to. They just assumed that they were never needed and that's not right. We ask them to volunteer for positions then don't even acknowledge them. we would find ourselves in a much more financially strapped position if in fact we had to pay the people we have -volunteering now. I think we need to think about a volunteer position for the City Clerk. President Fro Tempore Monfor: What we've done at my place of employment is, we send a post card. It is preprinted, but at least they know their application has been received and it is being considered. we will come up with a recommendation for the Clerk. S. Finance Director None 6. Public Works Director None 7. Airport Manager None MOTION: councilwoman Bailie moved to convene in an Executive Session, Council of the City of Kenai concerning three utters, the immediate kamledge of which would have an adverse effect upon the finances of the City. I request the City Manger, the Finance Director, and Dale Dalifka remain available for attendance, seconded by Councilman McComsey. VOTE: Motion passed unanimously by roll call vote KdNAI CITY COUNCIL AUGUST 3, 1988 PAGE 24 J. DISCUSSION 1. Citizens Mr. Waldo Coyle: I have been a forty year resident. I have done a lot of favors for the City and got booted in the pants in the past but I have been paid back wall. We have the finest medics in the State. I am living proof. I had a major. stroke. With luck and good medics I was at the hospital in 5 minutes. Oxygen prevented major damage. Thanks to the Kenai medical crew. Council recesoad at 9:45 P.M. Rwormned at 11 a 45 P.K. 2. Council a. President Pro Tempore Monfor: On behalf of myself as a Council person I think we owe thanks for a good job to Ron Sutcliffe and to Dana who will be leaving the City. They have been good employees and I have enjoyed working with them. b. President Pro Tempore Monfor: Kenai Central has new administration this year. It is very pro -Kenai, they want once again to become the plum of the City and we may be asked for our Parks & Rea to give a little help here and there for their football field. They have been so neglected that they cannot play on it this year. They will have to play their home games at Skyview High. The past principal and past superintendent thought money should be put else where. The field is now a hazard and they may shut it down. I wanted you to t i aware that the school is putting out an effort. C. Councilwoman Bailie: To Waldo Coyle - I'm glad to see you back again and I hope your good health continues. K. ADJOURNMENT There being no further business, the meeting was adjourned at 11:50 P.M. Janet Ruotsala, City Clerk r Janet Loper, Administrative Assistant , L .r � 1 KENAI CITY. COUNCIL - REGULAR MEETING PARTIAL TRANSLATION - MINUTES AUGUST 3, 1988 - 7:00 PM KENAI CITY HALL MAYOR JOHN J. WILLIAMS PRESIDING H-8 ADDED ITEM - Task Force for Capital Improvement Projects, Procedures for Payment Councilwoman Bailie. It was suggested by Councilman Measles to have an initiative on the October ballot to vote on the process for regulating procedures for capital improvement projects. Clerk Ruotsala said the ballot proposition must be in and approved by Council by August 17. The instructions must be specific regarding functions. We need as much support as possible from Administration, including a secretary, attendance at meetings by City Manager Brighton & Public Works Director Kornelis, and a record of prior action by the City. She suggested: Duane Quellette - Eagle Rock Dale Sandahl - Thompson Park S/D Don St. John - VIP S/D Frank Getty - Candlelight Area Leon Quesnel - Woodland S/D Colleen Ward, Flo Mccollum, Rick Baldwin - McCollum Area She asked that they all be contacted to see if they are willing. Ron Malston is willing to serve, but will not be back till Aug. 17. She suggested Councilman Measles as Ad Hoc member. Councilwoman O'Reilly asked, what will they come up with and will there be enough time? Council agreed to schedule the election to coincide with the Nov. 8 State and Federal election. MOTIONS Councilwoman Swarner moved, seconded by Councilwoman Bailie, to go ahead with the task force. councilwoman Monfor said it should be developed without loaded questions and be a cross section. Councilwoman Bailie said this will come up again, it needs to be settled once and for all so Council will not be faced with this - again. _ _ The committee _could-- come__ up__with suggestions to put on the ballot. Councilwoman evilly. said. -the_ task force will come up with recommendations regarding how -this -will -be -done.-- It-- will be a yes or no. Clerk Ruotsala asked if Council wanted this to be a Charter amendment or just a policy vote. Councilwoman Bailie replied, the committee will KENAI CITY COUNCIL AUGUST 3, 1988 PAGE 2 decide. Councilwoman Swarner said the task force should have an answer by the middle of Sept. Councilwoman Bailie suggested the task force elect their own chairman. VOTES vote passed unanimously by roil call vote. Councilwoman Bailie asked that this be set up as soon as possible. Clerk Ruotsala will handle it. Councilman McComsey asked if the motion included the names recommended. Councilwoman Bailie replied, yes. Councilman McComsey noted he would like to add others. Councilwoman Monfor said it should be open to the public. A representative from the committee or Councilman Measles could give the report. Finance Director Brown asked, is the purpose of the task force to come up with fair wording on the ballot or their preference? Councilwoman Monfor replied, fair wording. Finance Director Brown said, Council is not asking them to come up with recommendations, this is not compatible. Councilwoman Bailie replied, they are coming to a decision regarding the task. It will be voted on by the group. Councilwoman o'-p.ciliy said the job of the task force is to come up with a fair way to pay for capital improvement projects. The wording for the ballot would be by Administration. Finance Director Brown added, a recommendation as to how the financing will take place. Council agreed to the statements. Councilwoman Monfor said someone will have to explain how this will be done, probably Administration. Q4A.� Janet Ruotsala City Clerk 11 L ■