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HomeMy WebLinkAbout1987-05-27 Council Minutes - Special Meeting- - - - - - - - - - 14�� AGENDA KENAI CITY COUNCIL SPECIAL MEETING 7:00 PM MAY 27, 1987 4Y8" A. ROLL CALL l. Agenda Approval �gz %w ME- B. ORDINANCE 1216-87 - Amending KMC 17 Providing for Limited Intergovernmental cooperative Agreements for Disposal of Waste Materials (Introduction) C. Disc. - Agreement, Kenai Borough &City -Community D. ADJOURNMENT -5- j'.4 KENAI CITY COUNCIL - SPECIAL MEETING - MINUTES MAY 27, 1987 - 7:00 PM KENAI CITY HALL VICE MAYOR RAY XWLES PRESIDING A. ROLL CALL Present: Ackerly, Bailie, McComsey, Measles, Monfor, Wise Absents Williams (excused) A-1 Agenda Approval MOTION: L '�YtaA�:a�a�:. .- Councilman Wise moved, seconded by Councilwoman Bailie, to approve the agenda as submitted this date. Motion passed by unanimous consent. B. ORDINANCE 1216-87 - Amending KMC 17 - Providing for Limited Intergovernmental Cooperative Agreements for Disposal of Waste Materials (Introduction) MOTION: Councilman Wise moved, seconded by Councilwoman Monfor, to introduce the ordinance. VOTE (Passed): Yes: Bailie, McComsey, Measles, Monfor, Wise No: Ackerly City Manager Brighton explained, Public Works Dept. has distributed a proposal this date. Councilman Ackerly noted the $2,000 contingency would not cover the legal fees. Public Works Director Kornelis explained, this is a rough estimate. Councilman Ackerly asked Mr. Kornelis If he had any problem with toxic wastes going into the sewer system. Vice Mayor Measles said this is not considered toxic waste by EPA. Mr. Kornelis added, the plant operators have no problem with this. The City can stop at any time if they have a problem with it. The Borough is responsible for clean-up. It will be surface drainage. We will be testing. We anticipate 6 weeks, If it roes beyond that, the Borough will pay the City $150 per day. If it requires major testing, the Borough will do the testing. They will be doing it as they go along. The 1st pond they have tests on shows no problems. We will have to get EPA and DEC approval. Councilman Ackerly asked if there will be a contract with the Borough. Atty. Rogers replied, there will be a document with '='r< L KENAI CITY COUNCIL MAY 27, 1987 PAGE 2 L indemnification in the general language. There may be other Federal agencies involved that he does not know of. Mr. Brighton added, this will only be with Council approval. Mr. Kornelis explained, a lot of these answers could be in writing from EPA with a contract. Also, to see if it changes our status. Vice Mayor Measles said they assure us they will be monitoring and it will be in writing. Councilman Ackerly asked if we have to cover DEC cysts. Vice Mayor Measles replied no, part is under Federal regulatory agencies at this time. He had a question regarding future repercussions on this, he should have an answer on this by May 28. The test results on this batch of water show it could go on the ground except for political reasons. It is purer than what is coming out of our sewer treatment plant, it is almost drinking quality. The idea that it came from the Sterling waste site would raise a big fuss. Councilman McComsey asked, the total cost to the Borough is $13,000? Vice Mayor Measles replied, that is what it costs the City to process this. Based on 1 Million gallons, DEC says it could be $1.5 Million. It may be less than that. Every time they transfer, they test again. If it does not pass the test, they will not bring it to us. It will be tested in their pit before it comes to us. We can stop at any time, so can DEC. Mr. Kornelis distributed the test results of the lst pit. Vice Mayor Measles said they will decant off free water from the top till that is gone, then they will process sludge on the bottom. When they get to that point, they will stop. He noted, this material has nothing to do with the ordinance, the ordinance will be up for public hearing June 3. Councilman Ackerly noted Council had said that the trade off for ball park lands was to be introduced to the Borough. City Manager Brighton replied, it was discussed, but not in lieu of this item. They turned a cold shoulder. Atty. Rogers explained, passage of the ordinance would not preclude Council from saying no. Vice Mayor Measles added, all the ordinance does is give Council the ability to enter into an agreement with the Borough. Each situation would be handled differently. Till the ordinance is passed, we cannot do anything with what Mr. Kornelis distributed this date. Councilman Wise said the reason for considering this is it is costing us all to handle this problem. If we can reduce the cost to the Borough, we are reducing the cost to ourselves. Vice Mayor Measles asked Borough Engineer Conyers, what kind of time frame is there? Is it the Borough intent to do all this season or close out over a few years? Mr. Conyers replied, they want to close out this summer. Vice Mayor Measles asked, how much time after the water is removed does he need? Mr. Conyers replied, about 12 weeks. They are up against their time frame now. it should be the 1st of L KENAI CITY COUNCIL MAY 27, 1987 PAGE 3 October. vice Mayor Measles said the ordinance will be effective July 3. The City will not be able to get into an agreement till then. Mr. Brighton noted the City could start negotiations with the Borough. Vice Mayor Measles noted, if the pit is not closed out this year, they will have a problem next Spring with water again. Mr. Conyers said there are steps they can take to modify that. The July 3 date will be a problem. Councilman Wise asked if he could give them an up -date on the land fill proposal. Mr. Conyers replied he contacted the recycling man. He will not submit a proposal till the Borough goes out for RFP's. If the City is going to think about this, they should think of the entire Peninsula rather than just Kenai. The recycling company is locked into balers. We should study this more. He assumes the City does not oppose the ski hill option but prefers to close the site entirely. He noted Fairbanks has not executed an agreement. They are disposing through coal-fired plants. Fairbanks is satisfied with the baler and operation. The recycling man told Fairbanks he could do it cheaper, so Fairbanks put out an RFP. C. Disc. - Agreement, Kenai Borough & City - Community Schools Councilman Ackerly distributed material. He explained they are offering a new option, pay utilities for $7,000 and have access to the gym and the pool. There is a reduction of fees involved in the Recreation program. City Manager Brighton asked if it is in connection with just the swimming pool. Councilman Ackerly replied there was administration costs discussed at the same time. Only the high schools will have custodial care this summer. Mr. Brighton asked if this includes the employee originally proposed to the City. Councilman Ackerly replied, this is different. Vice Mayor Measles said they can cover staff costs from other sources. The City would pay $7,000 utilities, the building would be open anyway. The building will be open for otter use, such as the summer recreation program. Councilman Ackerly said they will take care of the life guards. Councilwoman Monfor said there will be no custodial services except at the 4 high schools. Life guards will be paid by the school if h as a fee district. Vice Mayor Measles asked t ere w for use of the pool. Councilman Ackerly replied they2. can pay for lessons, there is a punch card for open swim. Councilwoman Monfor added, the pool has never been free for swimming. The only way the 2 local pools can stay open is if they generate enough funds. If ; -- - not, they will close in July. Mr. Brighton noted, this t does not accommodate Mr. McCard's Community Schools i problem. Soldotna is cooperating with Community __- RENAI CITY COUNCIL MAY 27, 1987 PAGE 4 Schools, they do not have a recreation program. We have a $281,000 recreation budget for a program that Soldotna and Homer do not spend. They are getting a good deal for the price of a half or a full time employee for the summer. They have reduced funding, the same as Kenai. It was anticipated that school bond funding, municipal assistance and revenue sharing would be cut equally. The schools were cut less. The City lost more on a percentage basis than the schools. Councilwoman Monfor said we are talking about a year-round person. They are asking for $22,000 from the City. What it brought in as fees will bring it down to $10,000. There may be duplicate services we can take out of the new budget. Councilwoman Bailie asked if the Borough supplemented other communities with a portion of their budget. Mr. McCard explained, Community Schools fills their needs. His people are programmers, they find needs of the community and fill those needs. Funding comes from the State via Dept. of Education, there is no Borough money. In other cases the cities give 1/2, the Borough pays 1/2. In Kenai, the person would become an employee of the City, the Borough would pay 1/2. Councilman Ackerly asked, if $12,000 was received in fees, the City's obligation would be less? Mr. McCard replied he felt they could generate more than $2,000 toward salary and benefits. It would not cost Kenai for advertising, instructional costs, etc. People who use it will pay for it. Councilman McComsey asked, what happens if we hire a person and funding does not go through? Mr. McCard replied, this is year to year funding. The City is not binding themselves. It says in the agreement that it is dependent on funding. vice Mayor Measles suggested it be handled by contract instead of an employee. Mr. McCard replied it could be done. Vice Mayor Measles explained, rather than the City hiring the employee, they could enter into a one year contract, then he would not be a City employee. Mr. McCard said they are trying to preserve a position in Kenai. They would like to stick with professionally trained people. They are willing to give the City $22,000, the City can write the contract as they want, but they want the person to have benefits. Councilwoman Monfor said one of the things in the past was they went to State grants. There may be other grants available. We are not trying something that has not been tried before. People go to Community Schools in winter, they will go to Soldotna if we do not have one. vice Mayor Measler said we are looking at 2 types of proposals. Is them some connection with Sears and the other schools beinj closed? The only way KCHS will open is if we help. Where would they be if we do not help? Mr. Brighton replied the schools will still be open, just the pool will not be. Councilman Ackerly asked if there was & [IN KENAI CITY COUNCIL MAY 27, 1987 PAGE 5 way we can get the pool and a person for $22,000. Mr. McCard replied he cannot speak for the pool, it is not part of Community Schools. Councilwoman Monfor stated the high school will be open whether we open the pool or not. Mr. McCard replied, we do not know, it can be a factor. It is not a decision he will. make. Councilwoman Bailie suggested we could have part of the budget absorbed by the Recreation budget. Recreation Director McGillivray spoke regarding use of the school in summer. He was told this date that whether or not we were able to use the school without fees would be contingent on what we do regarding Community Schools. He thought we would be able to use them regardless. We could use the schools but may be charged a fee. Regarding the Community School employee, he would not want to have him in charge of the summer recreation program. He would like to use him in the program somewhere, but he has a person in charge now. Mr. Brighton asked, the moneys we appropriate for recreational salaries, is there room to eliminate someone and supplant them so it would not change the budget? Mr. McGillivray replied we could eliminate one person. The recreation people are full time, it would not be at the Rec Center. Mr. Brighton asked, is there any way we can use the $22,000 without jeopardizing the recreation budget? Answer - no. Mr. McCard said it would be a 12 month's position, but he would be involved with Community School programs for 9 months. Councilman Wise said they are asking for $22,000 match. How much of that $22,000 is available? Mr. McGillivray replied you will take away more than one person. If there is one person that comes from Community Schools he will replace one person in his budget. Councilman wise said it is clear if we go with this program, we have to match $22,000. How much has to be new money? Mr. McGillivray replied he did not know. Vice Mayor Measles said if you take the direction that he will run the program, he will replace one temporary summer hire. That will not be $22,000. Councilwoman Bailie said if we feel it is important to the community, we might remember this is for 12 months, not just the summer. Councilman McComsey asked, how much of this would the City benefit in winter for sports? Mr. McGillivray replied, he thought Community Schools offers many things we cannot offer. There may be duplication in sports. We were cut back last year and this year will be worse. The Community Schools employee can open the schools, City employees cannot. Councilman Wise asked, if we add $15,000 to the budget, can we afford the program? Mr. McGillivray replied if we pull $7,000 out of salary budget, he did not know where it would come from. Mr. Brighton asked, what other program do we have in winter besides basketball? Mr. McGillivray replied, that is all. Mr. Brighton asked Mr. McCard if r KEN# j �,lli �rVVa��r1M MAY 27, 1987 PAGE 6 == the $22,000 covers everything. Mr. Mccard replied yes, he could probably knock off $4,000. He is estimating on what has happened in the past. The way it is written, ` there is no fee unless you have custodial fees. �. Councilwoman Bailie asked, are there any recreation programs other than basketball? Could we expand to generate user fees? Mr. McCard replied there is an aver-30's league that generates money. We need to get ' ffx. beyond the gym - shop, music room, etc. You can have classes in days when the teen center is not being used. Mr. Brighton Raid for $18,000 the City is getting a big bargain. The real problem is a philosophical one. ,i Councilman Wise noted we do not have all the numbers. . We start with $22,000 from fund balance. If we can "� reduce with the recreation budget, there should be Y_r savings in the summer recreation program. There should be an increase in user fees. He asked if `k Administration could find out what the net increase would be. Vice Mayor Measles noted we would have to do it for a year to find out the numbers. Mr. Brighton <� z said with this person we are receiving access to :_ :::� ;z. v FT benefits that we might not have otherwise. He added, it may create some animosity among personnel. V Councilman McComsey asked if it was usual to hire a package rather than going out to hire. Mr. Brighton replied, if someone is paying 1/2 of the cost. Councilman Ackerly asked who will select the employee? :_;•._ r Mr. McCard replied, they are looking at a reduction. to 4? force in the schools. A committee of 3 will work with 3s: the City. Councilman Ackerly asked, what if we had one Y, already? Mr. McCard replied they would not sign. Mr. ^= Brighton said there are 3 that are in jeopardy of being severed. We will have to pick one of these. Councilwoman Bailie suggested we look at other k functions of the City and consider user fees with those. Mr. McGillivray replied, they pay player fees l and sponsor fees now. Y` MOTION: =�� 3 Councilwoman Bailie moved, seconded by Councilwoman Monfor, to approve the proposal presented this evening Ak by Community Schools, not including the swimming pool. VOTE (Passed): Yes: Ackerly, Bailie, Measles, Monfor ` No: McComsey, Wise f.Y'Fiff rt-C: = Councilwoman Bailie suggested the Recreation Commission review their budget with Recreation Director McGillivray to see if adjustments could be made. Vice - - Mayor Measles suggested Finance Director Brown check fees so we can get the bottom line number as to what it X �' a': :.. FA MAY 27, 1987 x""6� PAGE 7- �=r: costs the City. Councilman Ackerly suggested . Administration check City residents to see how much they use it. Mr. Brighton explained, every recreation keep program we have is available to all, we do not track. Library, parks, recreation are all available. ADJOURNMErM Meeting adjourned at 8:25 PM. ela,vo 2VI,4x� Janet Whelan City Clerk APPROVE!! 8Y COUNCIL Yz ?a•. 3 f,' . - - a, :•''S;� :mot-s.-- f �t �s f� L _ r 5. r _- FA MAY 27, 1987 x""6� PAGE 7- �=r: costs the City. Councilman Ackerly suggested . Administration check City residents to see how much they use it. Mr. Brighton explained, every recreation keep program we have is available to all, we do not track. Library, parks, recreation are all available. ADJOURNMErM Meeting adjourned at 8:25 PM. ela,vo 2VI,4x� Janet Whelan City Clerk APPROVE!! 8Y COUNCIL Yz ?a•. 3 f,' . - - a, :•''S;� :mot-s.-- f �t �s f� L _ r 5. r _-