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HomeMy WebLinkAbout1984-06-20 Council Minutesme ff AGENDA KENAI CITY COUNCIL - REGULAR MEETING JUNE 20, 1984, 7s00 PM WORK SLSSION - 600 NM PLEDGE OF ALLEGIANCE A. ROLL CALL 1. Agenda Approval 2. Consent Agenda *All items listed with an asterisk(*) are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. B. PERSONS PRESENT SCHEDULED TO BE HEARD 1. Carmen Gintoli - Presentation of Community Center Schematics C. PUBLIC HEARINGS 1. Ordinance 946-84 - Increasing rev/appns Sr. Citizen Grant for FY 84-85 by $659586 2. Ordinance 947-84 - Increasing rev/appne by additional cost of $5,664 for Roof Repairs to Fine Arts Center Building 3. Ordinance 948-84 - Increasing rev/appns by $►200176 in Walker Lane Extension Capital Project Fund 4. Ordinance 934-84 - Increasing rev/appns in Library Addition Capital Project Fund by $700p000 5. Ordinance 935-64 - Repealing & Re-enacting KMC Title 3, Animal Control 6. Ordinance 941-84 - Amending KMC Title 6, Elections 7. Ordinance 942-84 - Increasing rev/appns in 1984-85 Jail Budget by $88,000 for July 1, 1984 through September 30, 1984 8. Ordinance 943-84 - Increasing rev/appns in three Capital Project Funds 9. Ordinance 944-84 - Amending KMC 1.75.010 Relating to Interest Charged on Assessment Districts 10. Ordinance 945-84 - Finding that Certain City -Owned Lands are not Required for a Public Purpose 11. Resolution 84-64 - Extending the Drilling Permits for Union Oil on Units 1 and 3 to July 1, 1985 12. Resolution 84-65 - Accepting a Grant for the State for $29750,000 for Airport Ramp & Taxiway Extensions 13. Resolution 84-66 - Transfer $139566 for Contract to IISCO for Electronic Monitoring System s. Resolution 84-73 - Award Contract to IISCO for Electronic Monitoring System - Inspection 14. Resolution 84-67 - Award of Contract to Southcentral Communications for Radio h Radar Maintenance 15. Resolution 84-68 - Roquesting the Governor through DOT Appropriate Funds for 4-lame Spur Highway between Kenai and Soldotna 16. Resolution 84-69 - Award of Bid - to Southcentral Communications for Electronic Monitoring 17. Resolution 84-70 •- Award of Bid - to Eppenheimer Painting - Public Works Building Painting - 1984 18. Resolution 84-71 - Award of Bid - to Harley's Trucking - Walker Lane Extension 19. Resolution 84-72 - Award of Bid - Janitorial Bids - Cook Inlet Janitorial for the Airport; Cynthia Csbangcls for City Hall 20. Resolution 84-74 - Transfer of Funds - $14,100 - in Stellar Project 21. Resolution 84-75 - Awarding Wince-Bryson-Corthell Engineering services for Inspection of Stellar L.I.D. D. MINUTES 1. *Regular Meeting, June 6, 1984 _' J E. CORRESPONDENCE F. OLD BUSINESS G. NEW BUSINESS 1. *Bills to be Paid, Bills to be Ratified 2. *Requisitions Exceeding $1,000 3. Lease! Application - James H. Doyle - Land Adjacent to Lots 10 - 13, Concession Area t 4. Discussion - Jet Fuel Facilities Use Permit - Griza:ly Aircraft H. REPORTS I 1. City Manager I 2. City Attorney 3. Mayor 4. City Clerk 5. Finance Director 6. Planning h Zoning 7. Harbor Commission 8. Recreation Commission 9. Library Commission I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD ADJOURNMENT I I I KENAI CITY COUNCIL, REGULAR MEETING, MINUTES JUNE 20, 1984, 7s00 PM KENAI CITY ADMINISIRATIUN BUILDING MAYOR TOM WAGONER PRESIDING PLEDGE OF ALLEGIANCE A. ROLL CALL Presents Toss Wagoner, Sally Bailie, Jess Hall, Ray Measles, John wise Absents Tom Ackerly, Chris Monfor (excused) A-1 Agenda Approval a. Mayor Wagoner asked that item B-2 - Bob Williams, Greater Kenai Chamber of Commerce - be added. b. Mayor Wagoner noted item C-7, the amount should read $889020 c. Mayor Wagoner noted item C•-10, the let and 2nd readings were not listed. this has been corrected. d. Mayor Wagoner asked that .item G-2, the PO passed out this date in the amount of $1,978.59 to NC Machinery for hydraulic pump, be added. e. Councilman Wise noted Ord. 899-33 was introduced Nov. 16, 1983, he asked for a public hearing at the July 5 meeting. MOTION: Councilman Wise moved, seconded by Councilwoman Bailie, for Administration to include as the first item of public hearings on July 5, 1984, Ord. 899-63. Motion passed unanimously by roll call vote. A-2 Consent Agenda MOTION: Councilman Measles moved, seconded by Councilwoman Bailie, to approve the Consent Agenda as submitted. Councilman Wise requested that in item G-1 - Quality Asphalt, Spruce Construction, Harley's Trucking; and in item G-2 - Chumley Urethane, SouthCentral Communications; be deleted from the Consent Agenda. No vote is required to delete items from the Consent Agenda. VOTE, Consent Agendas Motion passed unanimously by roll call vote. B. PERSONS PRESENT SCHEDULED TO BE HEARD 6-1 Carmen Gintoli - Presentation of Community Center Schematics Mayor Wagoner noted 6 members of the Community Center Committee were in the audience, 3 more members were absent. He commended them on their hard work. Councilwoman Bailie was also working with them. Mr. Gintoli reviewed the schematics. The floor plans 601x114' in the great hall, can feed 500 people. It is divisible into 3 sections. The meeting rooms are flexible, there are six - 18' x 20' -expandable to 36' x 201. The main thrust is flexibility. For the performing arts, there is a dressing and 9 werm up area and portable stage. There is a covered patio, it could be ljoed with the lobby for outdoor functions. There is a warming kitchen that would serve for catering. He suggested a full time manager. It would pay for itself with functions scheduled. Cars could be driven into the great hall for car showe. There is a view of the river, they senior center, the i I • i i 4� I i I i p KENAI CITY COUNCIL JUNE 20, 1984 PRge 2 canneries and the mountains. The exterior has not been discussed yet. There is a total of 17,709 sq. ft. The lobby is 2,814 sq. ft. The building cost is $2,656,350, site development is $1/2 Million, for a total cost of $3,156,350. Maintenance 6 Operation is 1% to 1-1/2% of the cost per year, $31,000 to $41,000 without salaries. Income generated could cover the cost. MOTIONS Councilwoman Bailie moved, seconded by Councilman Measles, to direct Administration to proceed with writing and issuing Request For Proposal for final design. Motion passed unanimously by roll call vote. B-2 Bob Williams, Kenai Chamber of Commerce Mr. Williams noted last year's budget had funds for pro- motion of the City. The Chamber formed a committee to offer ideas. They are asking for appiopriation of the funds. There is not any literature addressing the City. The Chamber would like to prepare a brochure, it should be flexibis, attractive and inexpensive. The outside would be in color, there would be a folding tab in the inside that would hold or, tnnert. This would keep the cost down. It would be ready by late 1984 or early 1985. The second idea was to put a 3.1gn across the main entrance to the City, they have not determined a location yet. They would work with DOT and the City. The brochure would cost $10,000, the sign would cost $2,000. City Manager Brighten noted this year's funds expire on June 30, he suggested waiting till 84-85 fiscal year, it could be reeppropristed. We have $10,000 in the account. Some of the funds were spent for the Oil 6 Gas consultant. Mr. Williams said he would like to implement the ideas as soon as possible. Councilman Wise noted the State had a brochure at one time and suggested checking to see if it has been updated. City Manager Brighton noted this is the first serious proposal we have had for this item. MOTT.ONs Councilwoman Bailie moved, seconded by Councilman Measles, to prepare a PO for $12,000 to be given to the Chamber of Commerce to go ahead and pursue both of these ideas. VOTE (Passed): Yost Wagoner, Bailie, Hall, Measles Nos Wise C. PUBLIC HEARINGS C-1 Ordinance 946-84 - Increasing Rev/Appns - Sr. Citizen Grant for FY 64-85 - $65,586 MOTION, Introductions Councilman Messlea moved, seconded by Councilwoman Bailie, to introduce the ordinance. Motion passed unanimously by roll call vote. MOTION, 2nd Readings Councilman Measles moved, seconded by Councilwoman Bailie, to have 2nd reading of the ordinance. Motion passed unanimously by roll call vote. l KENAI CITY COUNCIL JUNE 20, 1984 Page 3 MOTION, Public Hearings Councilman Measles moved, seconded by Councilwoman Oailis, to adopt the ordinance. There was no public comment. Motion passed unanimously by roll call vote. C-2 Ordinance 947-84 - Increasing Rev/Appns - Additional Cost of $5,664 - Roof Repairs, Fine Arts Building MOTION, Introductions Councilman Measles moved, seconded by Councilwoman Bailie, to introduce the ordinance. Motion passed by unanimous consent. MOTION, 2nd Readings Councilman Measles moved, seconded by Councilwoman Bailie, to have the 2nd Reading. Motion passed by unanimous consent. MOTION, Public Hearings Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the ordinance. There was no public comment. Motion passed unanimously by roll call vote. C-3 Ordinance 948-84 - Increasing Rev/Appns $20,176 - Walker Land Extension Capital Project Fund MOTION, introductions Councilman Measles moved, seconded by Councilwoman Bailie, to introduce the ordinance. Motion passed by unanimous consent. MOTION, 2nd Readings Councilman Measles moved, seconded by Councilwoman Bailie, to have the 2nd reading. Motion passed by unanimous consent. MOTION, Public Hearings Councilman Measles moved, seconded by Councilwoman Beilie, to adopt the ordinance. Councilman Wise asked, what was the total project cost? Public Works Director Kornelis replied, $91,176. The original appropriation was $71,000. We are extending Walker Lane to match up with Portlock. There is a new area de- veloped, paved, curbs A gutters, water do sewer extension. Councilman Wise asked if there was water do sewer in Dau- benspek. Mr. Kornelis replied, stubbed out, 20 ft. from the pavement. They had to take out a cul de sac. There is a barricade at the end of the road. There was no public comment. KENAI CITY COUNCIL JUNT 20, 1984 Page 4 Motion passed unanimously by roll call vote. C-4 Ordinance 934-84 - Increasing Rev/Appns - Library Addition Capital Project Fund - $700,000 MOTIONs Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the ordinance. There was no public comment Motion passed unanimously by roll call vote. C-5 Ordinance 935-84 - Repealing h Re -Enacting KMC Title 3 -Animal Control. MOTIONS Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the ordinance. There was no public comment. Mayor Wagoner read a letter received this date urging adoption and asking that the Pit Bull policy in effect in Anchorage be adopted also. MOTION, Amendments Councilman Wise moved, seconded by Councilwoman Bailie, to amend the ordinance in the title, line 2, add "PORTIONS OF" after the word "RE-ENACTING." VOTE, Amendments Motion passed unanimously by roll call vote. VOTE, Main Motion as Amendeds Motion passed unanimously by roll call vote. C-6 Ordinance 941-84 - Amending KMC Title 6, Elections MOTIONS Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the ordinance. MOTION, Amendments Councilman Measles moved, seconded by Councilwoman Bailin, to substitute the ordinance with the one submitted this date. VOTE, Amendment: Motion passed unanimously by roll call vote. There was no public comment. VOTE, Main Motion as Amended: Motion passed unanimously by roll call vote. C-7 Ordinance 942-84 - Increasing Rev/Appns - 1984-85 Jail Budget by $88,020 - 7-1-84 through 9-30-84 I » d I KENAI CITY COUNCIL JUNE 20, 1984 Page 5 MOTIONS Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the ordinance. There was no public comment. Motion passed unanimously by roll call vote. C-8 Ordinance 943-84 - Increasing Rev/Appne - Three Capital Project Funds MOTIONs Councilman Measles moved, seconded by Councilman Wise, to adopt the ordinance. There was no public comment. MOTION. Amendments Councilman Wise moved, seconded by Councilwoman Bailie, to amend the ordinance with Substitute Ord. submitted this date, increasing the amount to $325,864 Mayor Wagoner asked if Bumblebee and Highbush were added alternates, Public Works Director Kornelis replied yes. VOTE, Amendments Motion passed by unanimous consent. VOTE, Main Motion as Amendeds Motion passed unanimously by roll call vote. C-5 Ord. 935-04 Leo Oberts requested this item be discussed further. Council agreed to the request. He explained he lives on the outskirts of the City, they have had many dogs and cats left there. This is one pro- blem. 3 weeks ago he was walking and a moose came toward him with 2 dogs chasing it. He called Fish do Game, and Fish & Wildlife. They said they knew of the problem. He suggested somebody should instigate service areas outside of the City to control dogs and cats. Wild animals and people can get along. People should not let their pets out when they leave the area. He suggested Administration work with these people to work out the problem. He spoke to Borough Mayor Thompson. We have always had a dog problem. Our population is increasing, we should protect the wild animals In the area. Councilwoman Bailie asked, what response did he have from the Borough? Mr. Oberts replied Mayor Thompson said he would look into it. He added, it will take positive action by the City. He intended to pursue it. Mayor Wagoner suggested Animal Control Officer Godek look into these 2 items. Council agreed to the suggestion. C-9 Ordinance 944-84 - Amending KMC 1.75.010 Relating to In- terest Charged on Assessment Districts MOTIONS Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the ordinance. KENAI CITY COUNCIL JUNE 20, 1984 Page 6 MOTION, Postponements Councilman Wise moved, seconded by Councilman Measles, to postpone action till the July 5, 1984 meeting. VOTE, Postponements Motion passed unanimously by roll call vote. C-10 Ordinance 945-84 - Finding that Certain City -Owned Lands are not Required for a Public Purpose MOTIONS Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the ordinance. There was no public comment. Motion passed unanimously by roll call vote. C-11 Resolution 84-64 - Extending the Drilling Permits for Union Oil on Units 1 & 3 to July 19 1985 MOTIONs Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the resolution. PUBLIC COMMENTs a. Larry Vavra, Union Oil. He was here to answer ques- tions. Councilman Wise asked, when does the PLG expire? Mr. Vavra replied, the end of the montfi, they can extend for 2 years. Motion passed unanimously by roll call vote. C-12 Resolution 84-65 - Accepting a Grant for the State for $2,750,00O for Airport Ramp do Taxiway Extensions MOTIONs Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the resolution. There was no public comment. Motion passed by unanimous consent. C-13 Resolution 84-66 - Transfer $13,566 for Contract to IISCO for Electronic Monitoring System a. Resolution 84-73 - Award Contract to IISCO for Electronic Monitoring System - Inspection C-13 Resolution 84-66 MOTIONs Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the resolution. There was no public comment. Motion passed by unanimous consent. C-13a Resolution 84-73 i f , i # KENAI CITY COUNCIL i 3UNE 20, 1984 Page 7 I, MOTIONS i i Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the resolution, There was no public comment, Councilwoman Bailie asked, in item #3 oY the letter, to whom do they bid? Public Works Director Kernelis replied, the City. Councilwoman Bailie said, then this is not a not - to -exceed bid, Mr. Kornelln explained, 113,0011 is the not -to -exceed amount. The $29000 is additional inter- pretation. Item 02 lists the total time. That is adequate for the contractor, but the City wanted some leeway. They put a limit on $2,000. The actual not -to -exceed figure is ' the total of the 2 numbers. { Motion passed unanimously by roll call vote. C-14 Resolution 84-67 - Award of Contract to Southcentral - Communications for Radio & Radar Maintenance MOTIONs Councilman Measles moved, seconded by Councilwoman Bailie, i to adopt the resolution. PUBLIC COMMENT: a. Pat Lewis, Motorola. She asked to clarify a point in her bid. Southcentral bid was $10,580; Motorola bid was $119448. There was no bid on the added alternate for Motorola, she put the added alternate in the total figure. In the bid letter she broke it down. Chief Ross had suggested she clarify it tonight. Also, she is aware the governments in the Peninsula ' like to do business with local people. In the past c, Motorola has not been considered local; in August 1983 they opened a local office with 2 people, and ; i plan on growth. Both people live mere, she would like ' that to be part of the conoideration. Chief Ross acid she made no mention of the added alternate. He con- tacted her on the 13th, she made no reference to radar. On the 19th she said the added alternate was in it. He had told her the added alternate was clearly defined. b Motion passed unanimously by roll call vote. C-15 Resolution 84-68 - Requesting the Governor through DOT Appropriate Funds for a 4-Lane Spur Highway between Kenai and Soldotna ° ? MOTIONS Councilman Measles moved, seconded by Councilman Hall, to 1 adopt the resolution. j_ There was no public comment. s -- Motion passed by unanimous consent. ;y C-16 Resolution 84-69 - Award of Bid - Southcentral Communi- cations for Electronic Monitoring MOTIONS Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the resolution. There was no public comment. L. i KENAI CITY COUNCIL DUNE 20, 1984 Page 8 Public Works Director Kornelis explained, this is a systems check on how they were installed. The alternate is City sensor devises. If the sensor devises are not working properly, the hourly rates are to replace or repair. Mayor Wagoner noted 25: mark-up is high. Motion passed by unanimous consent. ' C-17 Resolution 84-70 - Award of Bid - Epperheimer Painting -Public Works Buildings Painting - 1984 MOTION: Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the resolution. Thera was no public comment. Public Works Director Kornelis explained, Council had prepared a list of buildings to be painted, the shop was not included. They had $20,000 set aside and this is under, so they added the shop. Motion passed by unanimous consent. C-18 Resolution 84-71 - Award of Bid - Harley'e Trucking - Walker Lane Extension VICE MAYOR MEASLES ASSUMED THE CHAIR. MOTIONS Mayor Wagoner moved, seconded by Councilwoman Bailie, to adopt the resolution. There was no public comment, MOTION, Amendments Mayor Wagoner moved, seconded by Councilwoman Bailie, to amend the resolution to award the bid to Zubeck, Inc., and to change the wording in the resolution; and to change the amount to $86,828.84 in the resolution. Mayor• Wagoner explained, the Code was amended regarding purchase authorizations to favor businesses in the City. In this case (he would apologize to local contractors that have not boon done this way in the past) this was to increase the ability to provide work to contractors who have elected to work out of the City. There is a difference of $650 in the two bids. Zubeck is local, he pays taxes and hires locally when he can. Harley's is fairly local (Soldotne). Coun- cilman Wise suggested an additional "WHEREAS" clause in the resolution to explain. MOTION, Additions Mayor Wagoner moved, with consent of second, to amend the resolution to add, "WHEREAS, the reason is Zubec:k, Inc. is a local contractor doing business and established in the incorporated limits of the City of Kenai." Councilman Wise asked if there was any legal problem with not accepting the low bid. City Manager Brighton replied Council has the prerogative to award within the parameters. He sass nothing wrong, he doubted if there would be a challenge. He added, he was not an attorney. Public Worka Director Kornelis said in the specs it says we will award to KENAI CITY COUNCIL JUNE 20, 1984 Page 9 allow the lowest responsible bidder in the beat interests of the City. Mayor Wagoner asked the spec documents be reviewed and come into conformance with the Code. VOTE, Amendments Motion passed unanimously by roll call vote. VOTE, Main Motion as Amendeds Motion paoaed by unanimous consent. MAYOR WAGONER RESUMED THE CHAIR. C-3 - Additional Diacusuion: Public Works Director Kornelis suggested Council reconsider item C-3, Ord. 948 and increase to $20,829. MOTIONs Councilman Measles moved, seconded by Councilwoman Bailie, to reconsider Ordinance 948-84. Councilman Wise noted it was not necessary, there is $4,000 contingency. Mr. Kornelio agreed, a transfer could be made at the next Council meeting. MOTION, Withdrawns Councilman Measles, with consent of second, withdrew his motion. C-19 Resolution 64-72 - Award of Bid - Janitorial Bids - Cook Inlet Janitorial for the Airport; Cynthia Cabangcla for City Hall NATIONt Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the resolution. PUBLIC COMMENTS a. Dave Travers, Clean Right Janitorial. He is a resident of Kenai. He did not understand why the City did not take the low bid. Opening the bids and revealing the low price was unfair to the low bidder. He was not notified of the change. There are more bidders on the 2nd bid. This is unfair to his business. He was passed up on the airport, he woo low responsible bidder. Again he is not getting bids and is not getting a reason why. City Manager Brighton said Administration would feel remiso if they recommended Clean Right under any set of circumstances. A year ago they received 2 bide& were fired from both of them. For that reason Adminia- tration would not recommend. Mr. Travers noted they were awarded 3 bids. The City built complaints with the building problems. Mayor Wagoner said these are prior contracts. This has been discussed before, and should be discussed with Administration. b. Tim Wisniewski, Tim's Janitorial. He is 2nd low bidder. He asked if the reason for the re -bids was becauao bids wore presented by month rather than square feet. Mr. Brighton explained the bids were ro-bid after consultation with Atty. Rogers, Finance Director Brown and Administrative Asat. Gerstlauer. The conclusion woo that the ads were confusing and led to confusion in the bids. 6 were submitted, 4 had errors, they aaaume because of the ads. The City reserves the right to reject Any and all bids. They decided it was t •. id.-- _ _— _ _ .'-'.".^-_--."._,.. _ _ _ _ _ ---- -- _ "�anneewsr�asr r.armc:mt�rs mr�aarn�.%•-v-----rarioo� w KENAI CITY COUNCIL 31INF 20, 1984 Page !0 in the best interest of the City to re -bid. Mr. Wisniewski said last year everyone bid by sq. ft. except one, and he got 3 bids. He was beaten by 1.20 sq. ft. Without seeing the bids it would be hard to come that close without seeing the bids. With re- bidding it did seem like there was nothing they could do about it. With larger contracts he would like to see what would happen. The City said they would not only look at low bid, but at quality. He has only seen low bid discussed. Mayor Wagoner asked, Mr. Wisniewski did not insinuate the 2nd bid was being shown? Mr. Wisniewski replied no, it is public record. After seeing the lot bid, they could lower the 2nd bid. Councilwoman Bailie said her concern was the airport. In the past they have not had adequate service, they have it now. The building says more for the City than any other building. The City had to remove the low bidder last time, she did not want it to happen again. c, Bill McKee, McKee Janitorial. In the let bid there were irregularities. There was a 2nd bid, and the City held a conference. There were new bidders that were not in the lot conference. They should be disqualified because they were not in the 1st contract. This is a 3 year contract without raises. That lowered the bid 26%. Mr, Travers said Mr. Brighton had slandered him, Mayor Wagoner ruled him out of order. Mr. Travers asked why the City sent him bid specs if he did a bad job. Mr. Brighton replied it hoc been customary to send a letter to everyone who bid in the previous year. This is to create as much interest and competition to get the best deal for the City at the best dollar value. Mr. Travers said he thought the City re -bid because Clean Right bid on the contracts. d. Ron Oukowitz, Cook Inlet Janitorial. He has been here since 19769 Mr. Brighton does not know him personally. VOTE (Passed): Yeas Wagoner, Bailie, Hall, Measles Not Wise C-20 Resolution 84-74 - Transfer of Funds - $14#100 - Steller Project MOTION: Councilman Meaolos moved, seconded by Councilwoman Bailie, to adopt the substitute resolution submitted this date. There was no public comment. Motion passed by unanimous consent. C-21 Resolution 84-75 - Awarding Wince, Corthell, Bryson - Engineering Services for Inspection, Stellar LID MOTIONS Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the resolution. There was no public comment. Motion passed by unanimous consent. I i ' r I �' KENAI CITY COUNCIL JUNE 20, 1704 Page 11 NOTICE OF RECONSIDERATIONS C-19 Resolution 64-72 Councilwoman Bailie gave notice of reconsideration of the resolution* City Manager Brighton asked that the contract be awarded before July 1. Mayor Wagoner explained there is a question regarding residency. Airport Manager Swalley explained Cook Inlet Janitorial is part of Ron Dukowitz and Bob Gernand. Mr. Gernand is a resident and in business in the City, WITHDRAWAL OF RECONSIDERATIONs Councilwoman Bailie withdrew her request for reconsid- eration. Councilman Hall asked if bidders for City Hall and airport were residents. City Manager Brighton replied he did not know about City Hall. The requirements only list that they are licensed and bonded. D. MINUTES Minutes were approved under the Consent Agenda. E. CORRESPONDENCE None F, OLD BUSINESS None G, NEW BUSINESS G-1 Bills to be Paid, Bills to be Ratified Quality Asphalt Spruce Construction Harley's Trucking Quality Asphalt. Councilman Wise noted we are retaining 10% when 95% of the contract is complete. This applies to all 3 jobs. Public Works Director Kornalis replied, the bid specs were reviewed by Finance Director Brown, Atty. Rogers and himself. In some cases it goes down to 5%. The City keeps retainage for many reasons. The City pays interest on this, but receives interest also. He has found in the past one of the best ways to get the contractor to complete the job is to to keep retainage, It does not coat the City anything. MOTIONS Councilman Wise moved, seconded by Councilman Measles, to approve all 3 bills. Mayor Wagoner said, if they are 95: complete, the City should only retain enough to complete the job. If the contractor drags his feet, the City has other avenues. The City does not have to accept his bids for other jobs. He asked Administration to submit a schedule of retainage for Council discussion. Motion passed unanimously by roll call vote. KENAI CITY COUNCIL JUNE 20, 1984 Page 12 G-2 Requisitions Exceeding $1,000 Chumley's Urethane Epperheiner Painting (2 bills) Southcentral Communications IISCO Councilman Wise explained these were being approved by Consent Agenda before the money was authorized. It is done now. MOTIONS Councilman Wise moved, seconded by Councilman Hall, to approve the 4 requisitions. Motion passed by unanimous consent. G-3 Lease Application - James Doyle - Land Adjacent to Lots 10-13, Concession Area MOTIONS Councilman Measles moved, seconded by Councilwoman Bailie, to approve the lease application. Land Manager Labahn explained this is a concept lease application. It is about 60,000 sq. ft., it is an expansion of what he is doing now. It would be parking for vans. It is partially wooded. He would be responsible for cleaning UP* Motion passed by unanimous consent. G-4 Discussion - Jet Fuel Facilities Use Permit - Grizzley Aircraft Councilman Measles noted, some time ago Council discussed the junk yard appearance. Has that been corrected? City Manager Brighton suggested renewal when compliance has been made or acceptable screening. MOTIONS Councilman Measles moved, seconded by Councilwoman Bailie, that the permit be renewed when compliance has been made or acceptable screening has been completed. Motion passed by unanimous consent. H. REPORTS H-1 City Manager City Manager Brighton spoke. a. He suggested Council review the TAMS report on the harbor proposal. There will be a Harbor Commission meeting June 26. b. Regarding Information item 0109 parking on Main St. Chief Rose recommended ro parking from Frontage to Overland on the right aide, this would eliminate the intersection blocking. Chief Ross explained, this is for safety. If Public works can keep the street shoveled, there is no problem. n KENAI CITY COUNCIL JUNE 20, 1984 Page 13 MOTIONS Councilman Measles moved, seconded by Councilman Hall, to direct Administration to post 'No Parking' signs at the recommendation of the Police Dept. MOTION, Amendments Councilman Hall moved to amend the distance to 40 ft. for no parking. Motion died for lack of a second. VOTES Motion passed unanimously by roll call vote. Co Councilwoman Bailie asked about the cemetery. City Manager Brighton suggested the Mayor appoint a comm- ittee to take a look at the cemetery with an eye to providing rules & regs for operation do maintenance; making sure the remainder gets surveyed for lots, and procedures for burying so we have the same rules for everybody. Councilwoman Bailie suggested the possi- bility of expanding or relocating and leaving the old cemetery so an historical site. Mr. Brighton noted there are no records available. Mayor Wagoner said he would have a list by July 5 meeting. He asked Coun- cilwoman Bailie if she would be Council ad hoc rep- resentative. Councilwoman Bailie agreed. Councilwoman Bailie asked if Tim Wisniewski had been paid. Mr. Brighton replied no, the amount is $2,500. MOTIONS Councilwoman Bailie moved, seconded by Councilman Hall, to pay for the upkeep for the last year. Mr. Brighton said funds are available. Motion passed by unanimous consent. Councilman Wise noted the cemetery does not enclose all the land deeded to the City by the Government. It is not airport land. The committee should know other land avail- able and dedicated. Mayor Wagoner asked Land Manager Labahn to research this. Mr. Brighton added, the City received title 12 months ago. H-2 Attorney Atty. Rogers was not present. Mayor Wagoner said RFP's for automatic teller machines and the airport bar are available for Council. H-3 Mayor None H-4 City Clerk Clerk Whelan spoke. a. She reminded Council that the lot Council meeting in July will be July 5. 771 -- - -- - ----' ' -"�••-���w /iiGZK�..'�:ilfliGY.7YEK:iA01Oi%f.�' diB.H/iXi/ vavaa=_ :�..•�a �,. - — �«--..-,-,..�_.,_.^...._._.,.._.. _ -,�. ii ' KENAI CITY COUNCIL JUNE 20, 1984 Page 14 b. There will be a joint work session with P&Z and Council at 6s00 PH, June 27. Councilman Wise asked that the portion of the Code dealing with duties of P&Z be distributed to Council P&Z. and c. A telephone poll was conducted May 2, 1984 for approval of $5,663.60 for roof repairs on the Fine Arts build- ing. 5 yes votes, 2 members were out of town. 0 H-5 Finance Director None i H-6 Planning & Zoning Land Manager Labahn said the 2nd public hearing on the sign a code will be at the next P&Z meeting (6-27-84). City Manager Brighton said the appraisals on Section 36 have been received, he will mail to Council. H-7 Harbor Commission 0 There will be a meeting June 26, 1948. Councilman Wise " asked if they would work on the grid and fueling area. $1 Million of the $1.9 Million is committed. V ! H-8 Recreation Commission Recreation Director McGillivray reported they will meet June 26. They are in the process of finishing the Fitness - Trail. Mayor Wagoner asked him to contact Council when it was complete for a dedication ceremony and suggested a plaque for Bernie Huss' wife. Council agreed to the suggestion. H-9 Library Commission =s— None I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD s. Councilman Wise asked Senior Citizen Coordinator Porter if Clarence Ladd had spoken to her about a foot path from Frontage Rd. to the Senior Center. Mrs. Porter i replied he has. There is a fairly well -traveled path J=- there. There would not be that many senior citizens _-_ using it. -_ b. Councilwoman Bailie asked Airport Manager Swalley about U the airport signs for long-term parking. Mr. Swalley explained they were printed wrong, they will be 1 replaced. Co Mayor Wagoner said he thought Council should enter into discuesiun regarding long term parking. Perhaps having private enterprise handle it. We are providing parking for abandoned vehicles. Councilman Measles noted it would be difficult to handle the way it is designed. Mayor Wagoner explained he was talking about long-term parking, with stickers. Public Works Director Kornelis explained, parking is divided so anyone parking after the date specified will be towed. This is for snow a removal. The longest anyone can park is 20 days. Mayor Wagoner noted during the busy time of the year the City has restricted use to 2/3 of the lot. It should be winter rules only. He asked for a work session. No action was taken by Council. KENAI CITY COUNCIL JUNE 20, 1984 Page 15 d. Councilman Measles noted the motion he made in item H-1b, parking on Main St. His intent was for anyplace in Kenai that the Police Dept. thought there was a hazard. ADJOURNMENTS Meeting adjourned at 10s15 PH. /-r anet Whelan ity Clerk 0 ,r r :r 'V 1 n . :1 i.. i `r s o i 1 '.r a arum gY COUNCIL ,6--gy DATE Cily aw =G 4 w a •bsRsfa�� a1 . 1ssil,j� KENAI CITY COUNCIL, REGULAR MEETING JUNE 20, 1984 Partial Translation C-19 Resolution 84-71 - Award of Bid - to Harley's Trucking - Walker Lane Extension VICE MAYOR MEASLES ASSUMED THE CHAIR. MOTIONS Mayor Wagoner moved, seconded by Councilwoman Bailie to adopt the resolution. There was no public comment. MOTION, Amendments Mayor Wagoner moved, seconded by Councilwoman Bailie, to w amend the resolution to award the bid to Zubeck, Inc., and to change the wording in the resolution; and to change the amount to $86,828.84 in the resolution. " f Mayor Wagoner explained, the Code was amended regarding f purchase authorizations to favor businesses in the City. In ! E this case (he would apologize to local contractors that have f not been done this way in the past) this was to increase the a ability to provide work to contractors who have elected to work out of the City. There is a difference of $650 in the t two bids. Zubeck is local, he pays taxes and hires locally when he can. Harley's is fairly local (Soldotna). Councilman Wise suggested an additional "WHEREAS" clause in the resolution to explain. MOTION, Additions Mayor Wagoner moved, with consent of second, to amend the s resolution to add, "WHEREAS, the reason is Zubeck, Inc. is - " a local contractor doing business and established in the incorporated iimits of the City of Kenai." Councilman Wiso asked if there was any legal problem with not accepting the low bid. City Manager Brighton replied Council has the prerogative to award within the parameters. " He saw nothing wrong, he doubted if there would be a r challenge. He added, he was not an attorney. Public Works Director Kornelis said in the specs it says we will award to o. allow the lowest responsible bidder in the best interests of at>° the City. Mayor Wagoner asked the spec documents be reviewed and come into conformance with the Code. _ = VOTE, Amendments Motion passed unanimously by roll call vote. VOTE, Main Motion as Amendeds Motion passed by unanimous consent. MAYOR WAGONER RESUMED THE CHAIR. Janet Whelan City Clerk