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HomeMy WebLinkAbout1983-06-15 Council Minutess 1 $' . AGENDA KENA7 / ITV fr AIIU /D TI REGULAR MEETING na.nna parr ra+vr�.ar. — n'ua.n rrr-r_ra.•ar DUNE 1 1983 - 7s00 P!4 PLEDGE OF ALLEGIANCE A. ROLL CALL a 1. Certification of Election 2. Agenda Approval B. PERSONS PRESENT SCHEDULED TO BE HEARD 1. Chris Monfor - Camping Rules Enforcement - Bluff and Parke Situation 2. Dan Pitts - Airport Leased Property - Access Problems C. PUBLIC HEARINGS 1. Ordinance 868-83 - Amending Kenai Municipal Code - Charter Change, Special Election of June 7, 1983 Regarding Assessments Greater than 250 of Property Value 2. Ordinance 869-83 - Increasing Rev/Appns - State Grant Senior Citizens - $80,321 3. Resolution 83-95 - One Year Extension for Union Oil Drilling Permits, Wells #1 do 03 4. Resolution 83-96 - Transfer of Funds - Attorney Fees for Cases Handled by Outside Counsel 5. Resolution 83-97 - Transfer of Funds - Gym - $39000 6. Resolution 83-98 - Awarding Bid - Water Storage Tank and Piping Painting - Peninsula Painting do Sandblasting - $16,000 7. Awarding of Surveying Contract - McLane - Candlelight, Linwood, Lawton, Aurora, Kiana, Kaknu - $91,800 a. Resolution 83-99 - Transfer of Funds - Surveying, Candlelight, Linwood, Aurora, Lawton Ext. - $34,741 S. Resolution 83-100 - Awarding Contract - Police Radio Maintenance -Motorola - $15,000 9. Change Order #5 - Airport Terminal - H. Halvorson - $19,600 s. Resolution 83-101 - Transfer of Funds - Change Order p5 - H. Halvorson - $19,600 - i D. MINUTES 1. Regular Neeting, June 1, 1983 E. CORRESPONDENCE 1. City of Obihiro, Japan I� F. OLD BUSINESS L. G. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Requisitions Exceeding $1,000 3. Ordinance 871-83 - Increasing Rev/Appns - State Library Grant - $968 i 4. Ordinance 872-83 - Amending Kenai Municipal Code - f Competitive Bidding Exemption up to $10,000 5. Ordinance 873-83 - Increasing Rev/Appns - Paint Well House #1 - $5,000 N. REPORTS" . _ 1. City Manager k ==='- 2. City Attorney 3. Mayor 4. City Clerk 5. Finance Director 6. Planning do Zoning 1 �•" , 7. Harbor Commission ! S. Recreation Commission 1 i o =`- 1. ADJOURNMENT �pflpj y 1 S� n i g i oY i� 1 i U' t (ego 'I i4 o i '7 ie 1 n. - i i KENAI CITY COUNCIL, REGULAR MEETING, MINUTES •. 19831 --nn n.. JYP�E 17, 1707, / : VV �1'1 KENAI CITY ADMINISTRATION BUILDING MAYOR RONALD A. MALSTON PRESIDING PLEDGE OF ALLEGIANCE A. ROLL CALL Present: Tom Ackerly, Sally Bailie, Betty Glick, Ray Measles, John Wise, Ron Holston Absent: Tom Wagoner (excused) AGENDA APPROVAL 1. Mayor Holston noted an amended Res. 83-95 (item C-3) i has been distributed this date. 2. Mayor Holston said that Administration has asked that i Res. 83-102, Transfer of Funds for Street Repair and Street Sweeping, be added as item C-10. 3. Mayor Holston noted that corrected copies of items G-1 and G-2 have been distributed this date. 4. Mayor Holston said that Administration has asked that 3 items distributed this date be added under item G-2. 5. Mayor Holston asked that item B-2 be deleted, as the problem has been worked out. Council approved the agenda as changed. B. PUBLIC HEARINGS 8-1 Chris Monfor - Camping Rules Enforcement - Bluff and Parks Situation Mrs. Monfor noted the airport and the Senior Center.are looking good, the City is clean. But there is an on -going problem with no solution. Kenai is growing - it will not go backwards. There is a problem at the bluff by the Senior Center. She lives near the park and will not let her son play there. It is full of campers that are there for weeks at a time. The bluff is posted - no camping - and they still camp there. There are about 24 people camping there. They have no toilet facilities. There is an open pit. Last night they tried to sleep in the recreational center. It is not just an Administration problem, but a community problem. She suggested a study group as they have in Anchorage. We should have a nightly charge to pay for clean-up. There are no toilet facilities, no garbage facilities and no clean-up. Councilwoman Bailie said she lives by the City park and she will not let her child play in the park or go in front of the park. It is filling up fast and the crunch io not here yet. The City may be liable. She suggested another officer for this problem. The Parks & Roo people do not have authority to control this. Councilwoman Glick noted we had this problem last year. This is why we hire all these people in the Rao Dept. to handle these problems. We should at least have a garbage detail. The campers come to make money for college, but there should be some arose that are off limits, such as the Senior Center. Councilman Ackerly noted the campers were to be ticketed to make sure they did not stay too long. He asked City Manager Brighton if he went to Petersburg. Mr. Brighton replied he talked to them and brought back blueprints. He asked the canneries for help. They said it was our problem and would not participate. Councilwoman Glick said the canneries used to provide bunk space, but they used to bring up their own people. Mr. Brighton said Columbia Ward provides space. Mr. Dou5enspek donated property to the City, many of the workers used it when it was in his name.They have continued to use it. Some of the canneries have no place for their workers. Mrs. Monfor asked, if the City does not care if they use City land, why dcasn't the City provide facilities? Mr. Brighton explained, originally it was fur Columbia Ward B1 B CITY COUNCIL COUNCIL June 15, 1983 Page 2 workers, now all the cannery workers use it. Mrs. Monfor said she did not think people would listen to a teen age boy when he tries to enforce. Councilwoman Glick asked Mr. Brighton what he did when he could not get satisfaction from the canneries.Mr. Brighton replied it was winter by then and it was dropped. Councilman Measles said we need to look at the whole picture. He suggested the Recreation Commission submit recommendations. The City park fee should be enforced. Some of those, campers are there for the summer, there is no way local citizens can use that park. NOTIONS Councilwoman Glick moved, seconded by Councilman Ackerly, that the City provide a minimal of 2 to 4 port -a -potties, whatever is necessary, as well as a dumpeter and post directions on how to reach facilities: Recreation Center Dan's TV (laundromat & showers) Peg and Roy's (laundromat & showers) and do this week, if possible. PUBLIC COMMENTS a. Orlando Morales, from California. He hopes to work at the canneries. They are prepared to help. They have cleaned up and provided a fire pit. They have no place to put litter. They would like to have sanitary facilities. Since the cost is not prohibitive, it should be done. It is just a first step. b. Eric Neal, from Arizona. He lives on the bluff. He spoke to a dispatcher and she said it was okay. The canneries rely on this labor. But they provide problems. They are all honest and would not hurt anyone. Most of them are students. The number working in the canneries fluctuates, there are 11 canneries. It would be hard to assess a charge. They are beneficial to City businesses. They support City business acid pay sales tax. Migrant workers receive no benefits, but do pay sales tax. They do not stay long enough to receive benefits. It would cost $140 a month for port -a -potties, $60 a month for garbage disposal. The City allocation should not exceed $600 per year. This would solve the bulk of the problem. Quick action is needed, this will continue to worsen till the City takes an active lead. Councilwoman Bailie asked Police Chief Ross if the increase in the crime rate in the summer is relsta4 to the migrant workers, and could the police respond to people overstaying in the parks. Could the migrant workers be kept in one area? Chief Ross replied, he did not think the crime rate increase was due to bluff people. Most of them are good people. The crime rate increase is just as much related to Anchorage people. An added officer would probably not solve the problem. He added, patrolmen do not usually patrol the park area, Rec. Dept. personnel usually call when there is a problem. He added, this action should probably be dGne from a sanitation viewpoint,but it will probably provide more people also. Councilman Measles explained his suggestion was not for this year, but for a long term solution. Mr. Briqhton said there is only one permanent solution, that is to provide a camp ground for them. The Daubenspek property is only one part that is being used, there are many areas of private land being used. He added, there are always more seeking work than finding it. They may have to spend time here with no money coming in. v r.F A ; CITY COUNCIL COUNCIL June 159 1983 Page 3 VOTES c. Ruby Coyle. This is the 3rd year she has come to Council with this problem. The college kids keep the area clean, but they are not the only ones there. Last year she took 3 pick-up truck loads of garbage from them. If a fire started by the canneries, it might burn up Kenai. Indications are we will have a dry summer. Most state parks have someone who checks every night and comes back the next day to see hGa long they will be there. We should do that. The kids go back home and tell their friends about this, that is why we get more every year. She wondered if the local kids are getting jobs. Let's not start talking about this on June 15, 1984. Motion passed unanimously by roll call vote. Council agreed to ask the Recreation Commission to review this and submit recommendations to Council by July 15 for finalizing by Aug. 1. d. Jim Lavitre (?)s He worked here last year and lived at Kasilof. He is on the bluff now. If the City charges at the bluff, it would disperse the problem and make it more widespread. They would not camp there. Homer Spit is $3 a night, it is not enforced very well. Councilwoman Bailie noted it has been discussed in the past in Recreation Comm. meetings. Lz�, 11 DISCUSSION ITEMS Mayor Holston noted Ex -Councilman Buck Steiner was in the audience, and welcomed him to the City. C PUBLIC HEARINGS C-1 Ordinance 668-83 - Amending Kenai Municipal Code - Charter Change, Special Election of June 7, 1983 Regarding Assessments Greater than 25% of Property Value MOTIONS Councilwoman Glick moved, seconded by Councilman Ackerly, to adopt the ordinance. J MOTION, Amendments Councilwoman Glick moved, seconded by Councilman Ackerly, to amend the ordinance, in the heading, line 2, substitute the i word CHAPTER for the word SECTION. In the heading and in Section 1, delete the numbers "CIO" from the KMC number. There was no public comment. VOTE, Amendments Motion passed by unanimous consent. Councilman Wise asked Atty. Rogers about additional language requested in other sections to expedite the process. Atty. Rogers explained, he reviewed the request. He recommended against the changes. Safeguards in the Code are protection for the public, not necessarily in the benefited area as well as the City. The time frame is sufficient short to form assessment districts. No action was taken by Council. R" CITY COUNCIL COUNCIL June 150 1983 Page 4 . VOTE, Main Motion as Amendeds i Motion passed unanimously by roll call vote. C-2 Ordinance 869-83 - Increasing Rev/Appns - State Grant - - Senior Citizens - $80,321 MOTION$ Councilman Measles $coved, seconded by Councilman Ackerly, to adopt the ordinance. There was no public comment Motion passed unanimously by roll call vote. C-3 Resolution 83-95 - One Year Extension for Union Oil Drilling Permits, Wells #1 & #3 ` MOTIONs Councilman Measles moved, seconded by Councilwoman Bailie, to adopt the resolution. MOTION, Amendments AL Councilwoman Glick moved, seconded by Councilman Measles, to _- ascend the resolution as submitted this date. City Manager Brighton explained the only change was in the 3rd paragraph, well #1 permit was extended. Councilwoman Glick asked if the letter in the packet had been sent yet. -- Atty. Rogers replied no. PUBLIC COMMENTS s. Ruby Coyle. LNG has been around since 1972. Union Oil gave them a contract and nothing has been done. #4 well has been held. The Cannery Loop unit is close to J the pipeline to Anchorage. The Cannery Loop unit was brought in in 1979, #3 in 1981. They have moth been shut in. They are good producers. The Kenai gas field ie good, it is on the line of the cannery field. — -,- LNG Is holding up, the State io giving them extensions do will give them more. The Jesse sale will be this Fall. As long as all State land is not leased, companies can ask for extensions and the state can -_= give it to them. We should urge the lease sale be given. The gas in ►".annery Loop is dedicated to LNG. { Most of the State land in the cannery unit is tide lands, the State has the oil rights. Cook Inlet - Region Association has traded for other land and has n.� leased to LNG. The wells have been kept long enough. With unemployment in Kensi, we should have ddvolopment. The City has 24 acres leased to Union Oil, plus the Daubenspek property that has oil rights. As long as they are capped, no one reaps the benefits. If the sale does not happen, they can continue the p extension. As long as there is unleased State land, they can extend. The Doubenspek property is set aside " II for recreational purposes, they should give the The is for cannery workers a place to stay. sole good the people with oil rights, the City and employment. �i j. L i b I CITY COUNCIL COUNCIL. June 15, 1983 Page 5 MOTION, Postponements Councilwoman Glick moved, seconded by Councilwoman Bailie, to postpone adoption of Resolution 83-95 till July 6, 1983 and direct Administration to send the letter to Kevin Tabler, dated June B. Atty. Rogers noted he will change the date to the current date. VOTE, Amendments Motion passed unanimously by roll call vote. VOTE, Postponements Notion passed by unanimous consent. City Manager Brighton noted that favorable pricing of natural gas to the City will expire in 1967. The City is favorable of maintaining the best price they can. Council should keep this in mind when they negotiate. Councilwoman Glick said no matter who they are, they should be made aware of it. We should not fine them for the maximum, but they should be made to comply. Councilman Wise said the contract will cost us a considerable sum when it expires. They are in violation of the ordinance and are aware of this. We are not obliged to let them seal the wells. We do have a bargaining tool in the violation and we are not obliged to approve continuing the shut in. $.30 per cu. ft. is our cost, there has been a 7-1/2 times jump in the price of gas. Whether that will be a cost to consumers is unknown. He asked if well #2 was sealed. Mr. Brighton replied Beaver Loop has been sealed. Councilman Wise asked if it was according to ordinance. Atty. Rogers replied we have received written confirmation that it was done in conformance with the State. He will check. MOTIONs Councilwoman Glick moved, seconded by Councilman Wise, regarding the oil and gas lease #409 that Mayor Malston send a letter on behalf of Council to whomever regarding the upper Cook Inlet gaa lease sale p40. State we have no objection to the lease sale being conducted at the proposed time. Also, strongly encourage holding the lease sale without postponement so people interested can make plans for drilling. Councilman Measles said he wondered if the timing is right, in view of the small interest shown lately. Councilwoman Glick said the intent is just to encourage. They will rnakC their decision regardless, this just gets the City on record of supporting the sale. Motion passed unanimously by roll call vote. C-4 Resolution 83-96 - Transfer of Funds - Attorney Fees for Cases Handled by Outside Counsel - $4,800 MOTION$ Councilwoman Glick moved, Seconded by Councilman Measles, to adopt the resolution. There was no public comment. Motion passed unanimously by roll call vote. CITY COUNCIL COUNCIL June 15, 1983 Page 6 Councilwoman Glick asked what cases were involved. Atty. Rogers replied, the Peck matter is in the Supreme Court, and the CIA matter will have its final hearing June 20, C-5 Resolution 83-97 - Transfer of Funds -• Gym - $3,000 MOTIONS VOTES Councilman Ackerly moved, seconded by Councilwoman Glick, to adopt the resolution. There was no public comment. Councilman Ackerly asked why are we testing after everything is in place? Public Works Director Kornelis replied, this testing has taken place, it is for concrete. The City staff is doing the inspection, and did not get the PO. Councilman Ackerly asked, is the inspection crew responsible for testing? Mr. Kornelis replied. the inspector does the testing, not the contractor. Councilwoman Glick asked, when was the testing done? Mr. Kornelis replied he did not know. Councilwoman Glick asked for a report at the next meeting. Councilman Wise asked, is this the only money allocated for inspection? Finance Director Brown explained, in the beginping of the project there was money for inspection, when we went to our own inspection we pulled all our money out. Notion passed unanimously by roll call vote. C-6 Resolution 83-98 - Awarding Bid - Water Storage Tank and Piping Painting - Peninsula Painting & Sandblasting - $16, 000 MOTIONS Councilwoman Glick moved, seconded by Councilman Ackerly, to adopt the resolution. There was no public comment. Councilwoman Glick noted there was an ordinance under item G-5 to paint well house #1. Is this part of it? Mayor Holston explained, this is the interior package, the ordinance is for the exterior. Motion passed unanimously by roll call vote. C-7 Awarding of Surveying Contract - McLane - Candlelight, Linwood, Lawton, Aurora, Kiena, Kaknu - $97,800 of Resolution 83-99 - Transfer of Funds - Surveying, Candlelight, Linwood, Aurora, Lawton Ext. - $34,741 MOTIONS Councilwoman Glick moved, seconded by Councilman Measles, to award the contract to McLane for the LACK project at a not -to -exceed figure of $97,800. Councilman Wise asked, why are we doing this by resolution? Finance Director Brown replied, he was asked to write a resolution. He thought a motion was enough. The only purpose for a resolution is when Council is submitting proposals and selecting a firm. We did not go to formal proposal. Councilwoman Glick said, regarding engineer LaShot's memo. He negotiated the cost, the original was greater than Malone, Malone may have to hire extra people. 0 CITY COUNCIL COUNCIL June 15, 1983 Page 7 Were they opposed to getting the proposal? The negotiation looks like it woo made to fit. Public Works Director Kornelis explained, the reason it was late getting to Council is, he asked for proposals from both. McLane's was returned right away, Malone's was late. Malone said they were not interested in the project. The reason the cost went down was the surveyinq stakes could be further apart. Notion passed unanimously by roll call vote. C-7s Resolution 83-99 NOTIONS Councilman Measles moved, seconded by Councilman Ackerly, to adopt the resolution. There was no public comment. Motion passed by unanimous consent. Public Works Director Kornelis said, regarding the LACK project, there wee a pre -construction conference 6-14, Spruce has shipped the supplies, they will start 6-20. C-8 Resolution 83-100 - Awarding Contract - Police Radio Maintenance - Motorola - $15,000 NOTIONS Councilwoman Glick moved, seconded by Councilwoman Bailie, to adopt the resolution. PUBLIC COMMENTS a. Brian Knowland, Southcentral Communications. They are high bidder. They are local, they have been here 6 years. They have had the contract 3 years. They bring in $200,000 per year into the Peninsula. The City has put aside funds for transient workers. He asks that the City put some money in local business. Councilman Wise said he thought we appropriated funds to replace Intrack funds. Public Works Director Kornelis replied, yes. He and Engineer LaShot tried to determine what is needed in the system. They did not feel they are qualified to do the intricate system. They are hoping to reappropriate funds to get a professional electric engineer with expertise. Soldotna did this. Councilman Measles said he has reserv.,tions if Motorola can take care of this. They do not have a local shop. A week ago they had a part time service man, who has since left. Past service has not been reliable. Councilman Ackerly asked Police Chief Ross if he recommended them because they are the low bidder. Chief Ross said yes, they said they would fulfill the contract. Southcentral has done it for the last 4 years, he is satisfied with them. MOTION, Amendments Councilwoman Glick moved, seconded by Councilman Measles, to amend the resolution: to award the contract to Southcentral for a total of $16,818. The reasca is because Southcentral is locally owned and operated, their past performance is quite acceptable. Reservations have been expressed by dept. heads and Council members on Motorcla's performance capabilities, Udelhoven is not an established communications f i rri. CITY COUNCIL COUNCIL June 15, 1983 rage a Councilwoman Glick said this should not to construed as precedent -setting in accepting the high over the low bidder in the future. NOTION, Amendments Councilwoman Glick, with consent of second, changed the words "perf-armance capabilities" to "performance history." There was no public comment. VOTE, Amendments Motion passed unanimously by roll call vote. VOTE, Main Motion as Amendeds Motion passed by unanimous consent. C-9 Change Order 05 - Airport Terminal - H. Halvorson - $19,600 a. Resolution 83-101 - Transfer of Funds - Change Order 05 - H. Halvorson - $19,600 MOTIONS Councilman Measles moved, seconded by Councilman Ackerly, to approve the change order. Councilman Measles said the money asked for trees is out of line, we are hiding the building with shrubbery. We don't have to have that many trees and shrubs. Regarding the canopy in the south entry, the arctic foyer is $9,000. He suggested $5,000 addition to the change order to make the walls vandal -proof. He agrees with the electric changes. Mrs. Ward, Word Landscaping, spoke. The airport is the first thing people see when they enter Kenai, the back is the very first thing they see. This is a large building, this is a moderate landscaping design. Architect Gintoli asked this Wards to add color and design, break up the all -white siding and add character. They chose materials that would meet the hostile climate and be low maintenance. Most of the shrubbery will stay moderate in size, with the exception of the spruce. They will do well in this environment. They tried to mix texture and have thrum look well 12 months a year. They are not nuisance trees. Norway spruce is heartiest of the spruce trees, and is more attractive than the native spruce. Councilman Wise said he had a concern about snow removal and snow piling. Will this damage the trees? Mrs. Ward replied, yea, but they would hope where they are placed they will use some discretion. Dwain Craig, landscaper, spoke. He has concern about shipping in 15 to 20 European white birch. We have a lot of white birch in the area. He has transplanted many and they have lived. He has talked to nurserymen about the Norway spruce. They did not have much success, it is not as hardy. The walls are 14 ft. high, Norway spruce is 6-8 ft. high, the plans show them taller than that. It would be 5-10 years to get that tall. He did not feel the plans showed too many trees. Councilman Ackerly asked if he bid on the project. Mr. Craig replied, yes, with some difficulty. Mayor Holston noted landscaping on the taxiway side poses some logistical problems. Airport Manager Swalley said the shorter shrubs are 3-5 ft. and will block his vision from his office. They could also be hit by carts. Regarding snow removal, asphalt is planned to come up to the building, it could be a problem. Also, some trees will shed their leaves in the Fall. He will have to renegotiate the I CITY COUNCIL COUNCIL June 15, 1983 Pagq 9 janitorial contact. There will be some annual work to be done by the landscaper. There could be a problem with prop wash. Councilwoman Glick said there are no landscaping on the runway side in Juneau or Anchorage. MOTION, Amendments Councilwoman Glick moved, seconded by Councilman Measles, to accept the landscaping as proposed, the de -planing side be deleted from the proposal. Architect Gintoli explained the shrubs would not obstruct Airport Manager Saalley's view. They are 3 ft., the office is 4 ft. Mrs. Ward explained the birches are the same family as the ones on the Peninsula. Nursery stock is traditionally better than transplanting. The local trees require more water. They have had good expeiienee with Norway spruce. Nursery stock is shaped nicer. There should not be a problem with prop wash. Regarding shedding leaves, these are small leaves and will not have to be raked often. Councilwoman Bailie asked, what was the other bid cost? Mrs. Ward explained, this is a union scale job. There is also a year guarantee on the stock, and a maintenance guarantee. There is a contractor mark-up and insurance involved. Councilman Wise said it is a worthwhile investment and would be something different to have landscaping on the runway side. We need to break the sterility of the building on both sides. Councilman Measles noted he had never even landscaping on the runway side, there has to be a reason for that. VOTE, Amendment (Passed): Yeas Ackerly, Bailie, Glick, Measles, Holston Nos Wise Architect Gintoli explained, the other landscaping bid. This was not bid by the City but by the contractor. The City cannot ask on a contract, it is not a bid item. Councilman Measles asked; is there a particular reason for adding on rather than inside the hallway, which would reduce the cost? Mr. Swalley explained, the wind blows over and deposits ice on the steps. 2 people fell last Winter. That is for the canopy. The arctic foyer is because wind is sucked in when the door is open. Councilman Alckerly asked, if we took the canopy out, what would the change be? Mr. Gintoli replied, the canopy is about 1/2 the cost, about $9,000. It will not be enclosed on either side. Councilwoman Bailie asked, about the hardware change. Mr. Gintoli replied, it was replaced by change order. The door in the original contract was to be painted, it was damaged and will now be repaired. MOTION, Amendments Councilman Measles moved, seconded by Councilwoman Glick, to amend the change order to add item 04 as submitted this date. Motion failed unanimously by roll call vote. VOTE, Main Motion as Amended (Failed)$ Yeas Glick, Wise, Malaton Nos Ackerly, Bailie, Measles CITY COUNCIL COUNCIL. June 150 1983 Page 10 MOTION, Reconsiderations Councilman Measles moved, seconded by Councilman Wise, for immediate reconsideration of Change Order 05. Motion passed unanimously by roll call vote, MOTION$ Councilman Measles moved, seconded by Councilwoman Glick, to approve the change order, deleting items 01 is 02, approve 03 for a total amount of $19950. Motion passed by unanimous consent. NOTIONs Councilman Measles moved, seconded by Councilman Ackerly, tc have a new change order prepared on landscaping without the runway side and arctic foyer without a canopy. Notion passed by unanimous consent. Councilwoman Bailie said we should consider a security system. Mayor Holston asked if there was closure after terminal hours. Airport Manager Swelley replied, it was discussed but not put in. It will require 2 closures because of the fire code. He has been working on a security plan. He has been thinking of looking at senior citizens for night time security. He will report at the next meeting. Guard service from Anchorage has also been proposed. C-90 Res. 83-101 NOTIONs Councilman Wise moved, seconded by Councilman Messlea, to adopt the resolution with the changes as approved. There was no public comment. Motion passed by unanimous consent. C-10 Resolution 83-102 - Transfer of Funds - Street Sweeping and Street Repair Work - $5,900 MOTIONS Cuuncilwoman Glick moved, seconded by Councilman Measles, to adopt the resolution. There was no public comment. City Manager Brighton explained, the asphalt repair is for Lawton and Woodland. Public Works Director Kornelis said Frontage and Main St. are our own funds. Councilman Ackerly asked about the bike path by the high school. City Manager Brighton replied that to State. Motion passed by unanimous consent. D. MINUTES D-1 Regular Meeting - June 1, 1983 Clerk Whelan said page 2, item C-3a, there was no vote listed. Vut;ng yes wares Malston, Ackerly, Sailie, Measles, Wagoner. Voting no wares Glick, Wise CITY COUNCIL COUNCIL June 15, 1903 Page 11 Clerk Whelan said page 3, item C-5, the, amount was $1,705,076, not $119785,076. Clerk Whelan said page 14, item H-2b, add the words "primarily Anchorage" to the end of the paragraph. Minutes were approved as amended. E CORRESPONDENCE E-1 City of Obihiro, Japan No action was taken on this item. f OLD BUSINESS None G. NEW BUSINESS G-1 Bills to be Paid, Bills to be Ratified NOTION$ Councilwoman Glick moved, seconded by Councilman Measles, to approve the bills as submitted. Notion passed unanimously by roll call vote. G-2 Requisitions Exceeding $1,000 NOTION$ Councilwoman Glick moved, seconded by Councilman Measles, to approve the requisitions with 3 additions submitted this date, Anders, Curtis and Harleye Councilwoman Bailie noted regarding the fertilizing. She urged that Administration keep this watered. Notion passed by unanimous consent. G-3 Ordinance 871-83 - Increasing Rev/Apns - State Library Grant - $968 NOTION$ Councilman Measles moved, seconded by Councilwoman Glick, to introduce the ordinance. Motion passed by unanimous consent. G-4 Ordinance 872-83 - Amending Kenai Municipal Code - Competitive bidding exemption up to $10,000 NOTIONS Councilman Measles moved, seconded by Councilwoman Bailie, to introduce the e-7�inance. NOTION, Amendments Councilwoman Glick moved, seconded by Councilman Wise, to amend the ordinance to read $6,500. M CITY COUNCIL COUNCIL June 15, 1983 I ago i2 VOTE, Amendment s Notion passed unanimously by roll call vote. Councilman Wise asked if the City is using State contracts over $3,500 without bid. Public Works Director Kornelis replied, we can, but we do not usually. VOTE, Main Motion as Amendeds Notion passed unanimously by roll call vote. G-5 Ordinance 873-83 - Increasing Rev/Appns - Paint Well House #1 - $59000 NOTIONS Councilwoman Glick moved, seconded by Councilwoman Bailie, to introduce the ordinance. MOTION, Amendment: Councilwoman Glick moved, seconded by Councilwoman Bailie, to amend the ordinance to increase the amount to $20,000 and include repair and maintenance of other buildings as specified by Public Works Director Kornelis' memo. Councilman Wise objected to the ordinance. He suggested a comprehensive review of the items needed. We have just adopted the budget. Councilwoman Glick said, looking at well house #1, it is getting oxidized. She was surprised we have no preventive maintenance program on facilities. VOTE, Amendment (Passed): Yes: Ackerly, Bailie, Glick, Measles, Malston Not Wise j Councilman Measles asked if there was any advantage in re -bidding the interior of the well house and putting it in one package? Mr. Kornelis replied he did not think so, it to special paint. The specs on painting of the tank were ' I unique because of the condensation problem. There is also a time problem. H. REPORTS H-1 City Manager City Manager Brighton spoke. a. At 3s00 on June 15 the applications for the flig1.4" service station for Southcentral Alaska were closed. They intend to award in October. b. Councilwoman Glick asked about the Section 36 sewer bores. P&Z made a request to have a survey done, and a report on sewer crossings. Is there recourse on the contractor? City Manager Brighton replied there is no report. Public Works Director Kornelis said regarding the sewer crossing, a decision was made at the time that regardless of the elevation we would need a 2nd crossing of the highway. Mr. Brighton suggested a report be prepared for the next meeting on recommendation of P&Z that the 40 acre lots be platted, engineered and review how water & sewer would fit into this. Land Manager Labahn said it has been between Council and P&Z. We are looking at 4-6 tracts of 20-60 acres. Council requsted preliminary A CITY COUNCIL COUNCIL June 15, 1983 Page 13 engineering and design, more work is needed. Councilwoman Glick, asked, what recourse do we have against improper installation? Mr. Brighton replied once we accepted the project, the contractor is off the hook. Councilwoman Glick said no one on Council was made aware at the time. Mr. Kornelis said at the time the engineer thought it was 1-1/2 ft. too high, it was 3-1/2 ft. too high. If it had been done exactly to specs we still would have needed a 2nd crossing. Councilman Ackerly said we can exclude him from future bids. They are still doing business with the City. Mr. Kornelis noted the inspecting engineer is not at fault, he came to the City with the problem. It was decided to go ahead. Councilman Wise said he asked for a Section 36 report on water & sewer lines in 1981. Once it was discovered a change order should have been started to correct. Councilwoman Glick asked if anyone had looked at the ao-builts? Mr. Kornelis replied the elevation was not caught. It was discovered on reviewing the old notes. They thought it was a minor amount. It was not found till Halle made a presentation for work on Section 36 last month. He added, as-builts drawings are about 30 pages, it is impossible to get every drawing. They have to hire a consultant to check on these. c. Councilmen Measles asked City Manager Brighton gbout the cars for sale on Frontage Rd. Atty, Rogers replied he would bring a report to the next meeting. H-2 City Attorney Atty. Rogers spoke. s. We will having a presentation by Cable TV very soon. b. We are close to a hearing on the CIE bankruptcy. c. He has hired an Administrative Assist. for the Legal Dept. She is from Anchorage, will be here 4 months. She has a law degree, has worked for 2 years in the State. He has Atty. Delshay going over files in the nffi�-e and using a CETA worker to type reports. d. The Spruce contract (the LACK project) is signed, it looks like it will proceed. e. Councilman Measles asked if the Cable company hag started any plant construction. Atty. Rogers replied no, a letter was sent from the City Engineer that the agreement should be reached lot regarding regulatory fees agreed on lat. They have not received an alternative to what he had felt was appropriate (a percent of the gross). Councilman Measles asked if anything was started at the antenna site. Atty, Rogers replied, his impression was no. He noted SS-266 (U.S. Senate) hab passed. He favors this for Kensi, some cities do not. The rates will not be regulated on the State level. Multivisiono is opposed to a percent of the gross, national legislation allows this. He urged Council to take consideration of the alternatives they will offer. H-3 Mayor None CITY COUNCIL COUNCIL June 15, 1983 Page 14 H-4 City Clerk Clerk Whelan spoke. a. The representative from Smokeeters was unable to come to the meeting, but he did send material for Council review. NOTION$ Councilwoman Glick moved, seconded by Councilwoman Bailie, to authorize the City Clerk to proceed with the contract to get a Smokeeter installed. MOTION, Amendments Councilwoman Glick moved, seconded by Councilwoman Bailie, to add to the motion, to expend $1,350 to install a Smokeeter. Motion passed by unanimous consent. b. Clerk Whelan asked for leave time from July 25 through July 29 for vacation. Council approved the request. c. Councilwoman Glick thanked Clerk ahelan for the additional publicity on the election. Shen suggested the Mayor send letters to Dairy -Queen and DhA in appreciation of the publicity on their signs. Council approved the suggestion. H-� Finance Director Finance Director Brown spoke. a. He would like clarification on the Smokeeter expense. MOTION$ Councilwoman Glick moved, seconded by Councilman Wise, for Administration to take it out of the 1983-64 budget with proper resolution. Motion passed by unanimous consent. b. Finance Director Brown would like to get started on the bond sale relating to the recently approved Charter change. He planned to begin in July. Council agreed to the request. H-6 Planning do Zoning Councilman Wise said there were 2 resolutions in the packet regarding rezoning in Gusty and change of comprehensive &i k4n %C4.%A -AU4. M" fro There was some discussion regarding City lands adjacent to Spruce St. and general concept on how to plot them. Administration is pursuing. Development concepts in the bluff area, Doubenspek land and the proposed pioneer home were discuaaod. Lawton Acres water h sewer problem was discussed CITY COUNCIL COUNCIL June 15, 1983 Pace 15 2 concepts were presented on Section 36 water h sewer. Several plats were brought for approval. H-7 Harbor Commission None H-8 Recreation Commission None I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD a. Father Targonsky, Russian Orthodox Church. He thanked the City on behalf of the Church for giving $20000 to obtain materials for restoration of the rectory. It is the oldest building on the Peninsula. They will provide their own labor, but they will need help in the future.. The American Legion will have a community project to raise funds at a dinner/dance Aug. 69 1983. All money will be used to continue the work. He will remove the dirt from the 2nd floor, get a chemical analysis as to type of insulation, and will be selling it for income. b. Architect Gintoli. Regarding the arctic foyer, for $39560. He asked Council to consider authorizing the expenditure as they will be doing it in July. MOTION, Reconsideration (item C-9)s Councilman Wise moved, seconded by Councilman Measles, to reconsider Change Order 95. Motion passed unanimously by roll call vote. MOTION: Councilman Wise moved, seconded by Councilman Measles, to approve change order #5 to include the electric panel and arctic entry for the airport terminal. Motion passed by unanimous consent. C-9s Resolution 83-101 MOTION, Reconsiderations Councilman Wise moved, seconded by Councilwoman Glick, for immediate reconsideration of Res. 83-101. Motion passed by unanimous consent. MOTION: Councilman Wise moved, seconded by Councilwoman Glick, to transfer $5,51O from contingency to construction to provide money for change order #15. Motion passed by unanimous consent. c.Councilman Ackerly asked if City Manager Brighton could contact the State or whoever is responsible for the bike paths near the high school. Mayor Maleton noted the bike paths are deteriorating elsewhere. Council agreed to the suggestion. CITY COUNCIL COUNCIL June 15, 1983 Page 16 d. Councilwoman Glick asked that it be noted the Council acknowledged the letter from George Miller regarding the prison. ADJOURNMENT: Meeting adjourned at 1105 PM. ✓ �j z J net Whelan City Clerk 4 e F a (p- 1 - 83 PARTIAL VERBATIM ON JUNE 15TH MEETING C-8. Resolution 83-100 A Resolution of the Council of the City of Kenai, Alaska, awarding a contract to Motorola for radio maintenance for year 83-84 in the amount of $15.000. Mayor Malstons Wishes of Council? Councilwoman Glick: Move for adoption of Resolution 83-100. Councilwoman Bailie: Second. Mayor Malstons Moved and seconded. Is there anyone in the public that wishes to be heard on Resolution 83-100? Would you take the podium and state your name for the record please? My name is Brian Nolan and I'm with Southcentral Communications and unfortunately we were high bid on this. I'd like to ask you to consider a couple of things before you award it. Number 01 is that we are a local company, we've been here for six years now we support four local families. We don't have to add any personnel to continue taking care of the contract. We've had it for three years. We've spent over $40,000 within the City of Kenai within the last 12 months and we bring into this central peninsula from outside the Borough a little over $200,000 every year to add to the laical economy and I've been sitting here in the audience listening to putting aside funds for transient workers and everything, I'd like to ask that you consider investing a little extra in a local company. Mayor Malston: What was your last name sir? Nolan Mayor Malstons Thank you. Wishes of Council. Is there anyone else from the public that wishes to be heard on this resolution? Councilman Wise? Councilman Wises Ya, not over the bids themselves but I'm still curious about the InTrack system I thought we appropriated the funds last year to replace it? Mayor Malstons Want to hear from the Chief or Keith? Public Works Director Korneliss You are absolutely correct. There was some money appropriated in the federal revenue sharing for the InTrack warninq system. Jack LaShot, our City Engineer, 1 i C i I and myself attempted to sit down and determine what was needed and what we wenled in the system and the only thi;►q we came up with we went to a seminar and talked to some people about it and the only thing we could come up with is a, we don't feel qualified to do the specifications on an intricate electrical desiqn in a system like this. Therefore, we are hopinq in the future to reappropriate some additional funds or start from scratch and go to professional electrical engineer that his expertise is in this field. City of Soldotne did this and contracted with an electrical engineer indirectly through another engineer I might add but we wouldn't go directly to the electrical engineer for a contract to come up with what would meet our system and that's the reason why he wants it, also I don't think there was sufficient funds to handle our enlarged system. Mayor Malstons Councilman Measles. Councilman Massless The situation is kind of like "catch 22" thing I think. I have some reservations about Motorola being able to take care of this. At the present time they do not have an established outfit in Kenai. They say with their bid that they will have. Also understand that a week ago they had a part-time service man located in Kenai who is no longer with Motorola. Past experience with Motorola service that they have off and on had in Kenai has not been that reliable but at the same time we have a low bid here that says that they will comply with the specifications set out in the bid so that's Mayor Malstons I believe the Police Chief would like to be heard. Council have any objection? No. Councilman Ackerlys While he is coming up, in the first Whereas he recommended them only on the fact that they were the low bidder and not necessarily because you were satisfied with their service. Is that a fact? Police Chief Roses lnat's correct, they are the low bidder and their bid representative represented that he could fulfill the contract. Councilman Ackerlys May I ask him, Southcentral they are presently doing it? Police Chief Roses They have for the last four years. Councilman Ackerlys Are you satisfied with them? Police Chief Roost Very satisfied. Mayor Malstons Chief did you have anything further to add. 2 Police Chief Ross: No, I only ask to be reeognlzed basically because I felt the Council 4haniied tape) Recess Councilwoman Glicks Number 83-100 by awarding the bid to Southcentral Communications in the amount of $16,818. The reasons or the justification being that Southcentral Communications is a locally owned and operated facility. Their past performance has been quite acceptable to the City of Kenai, there have been reservations expressed as to the performance capabilities as regards to the low bidder by the department head as well as the Council member and the reason that the second lowest bidder was not considered is because they are not an established communications firm and those would be the jijatif cations for going with the highest bidder in this case. Mayor Malstons With a second? Councilman Massless Second. Mayor Malstons It's been moved and seconded. Councilwoman Glick. Councilwoman Glicks and I would also like the record to show that this should not be construed as a precedent setting action as regards accepting higher bidders over the lowest bidder in the future. Councilman Messiest One word that bothers me a little bit and I don't know just how to change it - "performance capability", I have no doubt that Motorola is capable of performing the service. (Unknown mans History. Councilman Messiest Performance history, there you go, per- formance history. Councilwoman Glicks Ok, with concurrence of second then I would change the warding from "capabilities" to "history" so that it would then read "reservations of performance history". Mayor Malstons Ok, the amendment has been made and seconded at this time. Is there anyone in the public that wishes to be heard on Resolution 83-100? Mayor Malstons Yes meam. If you would take the podium and state your name: for the record please. I'm sorry. 3 or, i Mayor Malstons Anyone in the public wished to be heard an Resolution 83-100? Hearinq none brinq it back to Council. We have an amendment before us. Is there any further discussion on f the amendment? Hearing none, Madaam Clerk would you call the roll please? City Clerk Whelans Ackorly: yes; Hailies yes; Glicks yes; Measless yes; Wises yes; Malstons yes. fy-- Mayor Malstons And we have Resolution 83-100 before us so -_ amended, Any further discussion? -� = Counettwoman Clicks Ask for unanimous consent please? 1)_ Mayor Malstons Unanimous consent has been called for, any o ordered, ��ect/�?� . Mar7 Ann Dore Acting City Clerk 4 I + I.