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HomeMy WebLinkAbout1981-08-05 Council Minutest 0 AGENDA KENAI CITY COUNCIL - REGULAR V=TIIJG AUGUST 5, 1981 PLEDGE OF ALLEGIANCE A. ROLL CALL 1. Agenda Approval 2. Consent Agenda *All items listed with an asterisk M are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Council member or citizen so requests, ir., wh•ich case the: item will be removed from the Consent Agewla and considered in its normal sequence on the agenda as part of the General Orders. B. PUBLIC HEARINGS 1. Resolution 81-73 - Awarding of Spa Equipment - Peninsula not Tub - $5,955 2. Resolution 81-74 - Contract for Architectural Engineering Design and inspection - Airport building - C. Gintoli - $190,250 Terminal C. PERSONS PRESENT SCHEDULED TO BE HEARD 1. Ron Rice, Dowling/Rice & Assoc. - City Gymnasium 2. Loraine Hermenson, Anchor Trailer Court - Dirt Sikes 3. Lance Wells, SeaAir - Airporc Terminal Space D. MINUTES 1. Regular Meeting, July 1, 1981 2. Regular Meeting, July 15, 1981 E. CORRESPONDENCE 1. Fire Chief Kinston - Ban on Fireworks F. OLD BUSINESS 1. Rainbow Bar Liquor License G. NEW BUSINESS *1. Bills to be Paid, Bills to be Ratified *2. Requisitions Exceeding $1,000 3. Ordinance 696-81 - Increasing Rev/Appns - Federal Revenue Sharing - 0342,992 4. Ordinance 697-81 - Amending Kenai Municipal Code, Title. 21 - Pevaltieo, Airport Lands 5. Ordinance 698-01 - Increasing Rev/Appns - Airport Liability Insurance - $11,000 6. Ordinance 699-81 - Increasing Rev/Appns - Supplies & Equip., Pec. Center - $14,400 7. Ordinance 700-81 - Increasing Rev/Appns - Terminal Parking Lot Improw-rements - $20,000 *8. Frontage Ad. - Doyle Const - Pay Est. 85 - 0139,926.11 *9. Sewage Treatment Plant Expansion - Brown & Assoc., J/V - Pay Est. $13 - $281.196.06 *10. Sewage Treatment Plant Expansion - Northern Test Lab - $130 *11. Interceptor Sewer - Northern Test Lab - $1,796 *12. Sewage Projects Const - CH2M Hill - $33,700 *13. Recreation Center Racquetball Courts - Hollman Court Systems - Pay Est. 93 - $17,851.02 *14. Recreation Cent-er - Blazy/G&S Const., J/V - Pay Eet. $8 - $6,554.71 *15. Fidalgo S/D Street Improvements - Quality Asphalt - Pay Est. 88 - $202,215.10 16. Assignment of Lease - The Car Co., d/b/a Dollar Rent-A-Car to Alaska Car 6 Rental, d/b/a Dollar Rent-A-Car 17. Assignment of Lease - Baldwin, Rogers & Arness to Baldwin & Arress H. REPORTS 1. City Manager 2. City Attorney 3. Mayor 4. City Clerk 5. Finance Director 6. Planning & Zoning 7. Harbor Commission I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING, MINUTES !!- AUGUST 5, 1981 - 7:00 PM KENAI CITY ADMINISTRATION BUILDING VICE MAYOR GLICK PRESIDING PLEDGE OF ALLEGIANCE A. ROLL CALL Present: Ron Malston, Dick Mueller, Tom W4 Betty Glick, Jess Hall Absent: Ray Measles, (excused) Vincent O AGENDA APPROVAL Councilman Malston objected to the Consent Agenda. Vice Mayor Glick asked that Resolution 81-75 - Transfer of Funds, Fidalgo SID Streets Capital Pro- ject Fund - $14,503; be added as item 8-3. Vice Mayor Glick asked that the letter from FAA be added as item E-2. Vice Mayor Glick asked that the Coastal Inc. Pay Estimate #8 be added as item G-16, and items G-16 and G-17 be changed to G-17 and G-18. Council approved the agenda as changed. B. PUBLIC HEARINGS B-1 Resolution 81-73 - Awarding of Spa Equipment - Peninsula Not Tub - $5,955 MOTION: Councilman Malston moved, seconded by Councilman Hall, to approve the resolution. Councilman Malston asked where are the funds coming from? Recreation Director McGillivray replied, from funding previously authorized. Motion passed by unanimous consent. B-2 Resolution 81-74 - Contract for Architectural Engineer- ing Design and Inspection - Airport Terminal Building - C. Gintoli - $190,250 There was no public comment. Finance Director Brown requested that the last sentence beginning WUREAS be deleted, and that the phrase, "subject to receipt of grant and appropriation of moneys." be added to the end the the sentence beginning NOW, THEREFCRE. Councilman Malston explained the Public works Committee had 8 proposals, they boiled them down to 3. They recommended Mr. Gintoli because he is local, and is working with a firm that is knowledgeable in airport projects. MOTION: Councilman Malston moved, seconded by Councilman Wagoner, to accept the recommendation of the Public Works Committee. Councilman Hall asked, the $190,000 is flat fee, it has nothing to do with percent? Mr. Giatoli replied it a lump sum amount, based on services provided Councilman Hall noted that was an architect and inspect- ks KENAI CITY COUNCIL AUGUST 5, 1981 Page 2 ion fee of 10%, is that above the norm? Mir. Gintoli replied no, generally on a $2 Million project, the fee is 10% to 12%. That includes full supervision. City Manriger Brighton noted we normally pay extra for inspection. Mr. Gintoli said on the Recreation Bldg. the City paid 7% inspection f&e and it was not full time. Councilman Wagoner said we are in a position to receive $2 Million. He didn't know that Council had determined that the full $2 Million will be used for renovation and construction. That's a lot of money. He didn't think we needed a full time inspection on a $2 Million job. We need to look at some other proposals. Mr. Gintoli replied when he was asked to put in a proposal, he was not asked to put in a dollar amount. Also, on renovation projects there should be an architect there when walls are opened. Councilman Hall asked Mr. Gintoli if he had come up with an estimate on the cost of the project. Mr. Gintoli replied yes, they anticipated $750,000 for renovation, about $200 per sq. ft. They upped it to $2 Million with 10% contingency. Council- man Mueller said he was not sure that we need to go ahead with exactly what was planned. we have had pressure brought to us by FAA, and we may have to make room for more. City Manager Brighton noted they have made a promise to all users and potential users before final plans are made. Councilman Hall said all we have is one proposal. Vice Mayor Glick said the Public Works Committee reviewed 8 and chose this one. After they chose Mr. Gintoli, they decided to ask for an amount of money. Councilman Hall asked if there were figures on the other proposals. Vice Mayor Glick replied no. Councilman Wagoner said the City should establish a policy that when they go out for proposals, they should ask for a financial pro- posal at the same time. MOTION, WITHDRAW: Councilman Malston, with consent of second, withdrew his motion. MOTIONS Councilman Malston moved, seconded by Councilman Mueller, to accept the recommendation from the Public Works Committee and adopt Resolution 81-74 as amended. Motion passed, with Councilmen Malston, Mueller, Vice Mayor Glick voting yes; Councilmen Wagoner, Hall voting no. B-3 Resolution 81-75 - Transfer of Funds - Fidalgo SID Streets Capital Project Fund - $14,503 MOTIONS Councilman Malston moved, seconded by Councilman Wagoner, to adopt the resolution. There was no public comment. Councilman Wagoner asked, whose driveways are we paving? Public Works Director Kornelis replied, they are not driveways, approaches. Motion passed unanimously by roll call vote. I KENAI CITY COUNCIL. AUGUST 5, 1981 Page 3 -- ( C. PERSONS PRESENT SCHEDULED TO BE HEARD C-1 Ron Rice, Dowling/Rice & Assn-_ - Cit% G,'_^.3Sium Mr. Rice explained, there are sufficient funds to complete as allocated, but they have made some al- ternates. The only modifications are the spectator ` area and the bathrooms. The important thing is they are asking 50% bonding. They are anticipating in- spection and are planning oii local firms. Councilman Hall asked, what is the exterior? Mr. Rice replied, j he had not planned one, he has asked the proposers ' for proposals. Councilman Hall noted, he didn't like f wood for a public building, it does not last for the long term. MOTION: i Councilman Wagoner moved, seconded by Councilman Mueller, that all proposers be notified that _ . ; Texture 111 is unacceptable. Motion passed by unanimous consent. -I Vice Mayor Glick asked Atty. Delahay about the 50% 1 bonding. Atty. Delahay replied he wasn't sure it was legal. He would research it. Councilman Hall asked, was the Recreation Center 100% bonded? Mr. Rice replied yea Councilman Hall asked, does this establish a precedent? Atty. Delahay replied yes. MOTION: Councilman Wagoner moved, seconded by Councilman Hall, that the City notify Ron Rice that the City will only accept 100% bonding on the project. Motion passed by unanimous consent. Mr. Rice noted the proposal date is Sept. 11, 1981. Vice Mayor Glick said the recommendation of the City could be at the Aug. 19 meeting. C-2 Loraine Hermenson, Anchor Trailer Court - Dirt Bikes Mrs. Hermenson said she manages a trailer park, there i have been many near misses there. The dirt bikes are dangerous. Something should be done to slow ; them down. Vice Mayor Glick noted there was a similar concern brought to Council attention regarding Forest Drive. Police Chief Ross handled that. Police Chief Ross said on those two areas, the City has no author- ity to prohibit dirt bikes. It is State right of way. They cannot operate at a reckless speed, according to City Code. They could check the Code and see if they could control them. Mrs. Hermenson said she hated to ! think nothing will be done till someone gets hurt. i Councilman Wagoner suggested this be referred to Administration to ask the State to authorize City control over the vehicles. Vice Mayor Glick asked that Administration forward the information to Mrs. Hermenson. Councilman Wagoner said there is no other place for them to ride. Recreation Commissioner Swearingen said the Commission has talked about it, this is a problem all over town. Vice Mayor Glick asked that Administration come back to the Aug. 19 meeting with a report. KENAI CITY COUNCIL AUGUST 5, 1981 Page 4 C-3 Lance Wells; SeaAir - Airport Tc: &irzal Spaue Mr. Wells said he did not know the FAA letter would be involved at this meeting. He had 3 requests: 1. He asked for a sign to be put up in the terminal listing their schedule. 2. He asked Council for reconsideration of their resolution so SeaAir can participate with the airport renovation plans. 3. He will review the letter from FAA if Council wishes. MOTION: Councilman Malston moved, seconded by Councilman Wagoner, to table any action regarding this till Atty. Delahay has time to review the letter from FAA, and Council has time to review. Motion passed unanimously by roll call vote. Vice Mayor Glick asked if the motion included the 1st and 2nd requests of Mr. Wells. Councilman Malston replied yes. as ")ADCS Councilman MuellerAeeid the airport deer have poster space available, this could be a solution to the pro- blem. Mr. Wells could talk to Airport Manager Swalley. Vice Mayor Glick asked Mr. Swalley to research this for the Aug. 19, 1981 meeting. D. MINUTES D-1 Regular Meeting, July 1, 1981 Minutes were approved as submitted. D-2 Regular Meeting, July 15, 1981 Clerk Whelan asked that page 2, item B-3, Motion Amendment, last line, the word "additional" be added after "prohibitive." Council approve the minutes as corrected. E. CORRESPONDENCE E-1 Fire Chief Winston - Ban on Fireworks Vice Mayor Glick directed Administration to prepare a resolution for the next meeting. Council agreed to the action. E-2 FAA Letter Councilman Wagoner noted the letter was written on Aug. 5 and received Aug. 5. Atty. Delahay explained it was sent special on an airline. Atty. Delahay noted the 1st & 2nd pages reiterate the arguments of the City. Then they find the City is constrain- ing SeaAir. There are plenty of grounds in Court, since they have 2 conflicting statements. He would like to ask for reconsideration from FAA because the City cannot change rental car positions according to their lease, and moving AA1 baggage would put it in the reconstruction area. Also relocation would put it in non-compliance with Borough law. There is a good chance of legal action to prevent them V KENAI CITY COUNCIL AUGUST 5, 1981 Page 5 front denying ADAP grants. He would ask that Council postpone so he can contact FAA. Council could con- sider the poster as Councilman Mueller recommended. Council agreed to postponing action as Atty. Delahay requested. F. OLD BUSINESS F-1 Rainbow Bar Liquor License Atty. Delahay explained Atty. Kashi a' the Kenai Borough had contacted him. Renewal of the Rainbow Bar liquor license was objected to by the City and the Borough because of tax delinquency. The Alcoholic Beverage Control Board had given them temporary permission to operate, they did not pay. They owed over $18,000. They agreed to pay in equal amounts to Dec. 15, 1981. They need a letter from the City to have the Alcoholic Beverage Control Board go i ahead with the agreement. MOTION: Councilman Malston moved, seconded by Councilman I Wagoner, to have Administration send a letter of non -objection stating the facts as Atty. Delahay has presented them to the Alcoholic Beverage Control Board. Motion passed by unanimous consent. G. NEW BUSINESS G-1 Bills to be Paid, !sills to be Ratified MOTION: Councilman Malston moved, seconded by Councilman Wagoner, to approve the bills as submitted. Councilman Wagoner asked ree;Arding the bill from American Tire, have we received all the tires? Public Works Director Kornelis replied he didn't know. Councilman Wagoner asked where the test pit would be. Fire Chief Winston replied at the edge of the parking lot. Vice Mayor Glick asked, why is the Recreation Pickup in the Accts. Receivable account? Finance Director Brown explained the City will receive payment from the owner of the vehicle involved in the accident. Vice Mayor Glick asked if the ice machine and the refrigerator are in the budget. Finance Director Brown replied they were in last year's budget. Motion passed by unanimous consent. G-2 Requisitions Exceeding $1,000 Finance Director Brown requested changes to be made to the list: Delete Fire Control Northwest bill, add Totem Equip. - $1,403.40. MOTION: Councilman Malston moved, seconded by Councilman Ball, to approve the requisitions as amended. Councilman Wagoner asked why the Fire Control North- west bill was deleted. Chief Winston replied it has to be sealed bids. i 1 . I i KENAI CITY COUNCIL AUGUST 5, 1981 Page 6 Motion passed by unanimous consent. G-3 Ordinance 696-81 - Increasing Rev/Appns - Federal Revenue Sharing - $342,992 MOTION: Councilman Malston moved, seconded by Councilman Mueller, to introduce the ordinance. .0 . Vice Mayor Glick noted Clerk Whelan had corrected the date of 2nd reading and effective date on the original of the ordinance. Councilman Wagoner said he had looked at the dump truck, and didn't think we needed a new one. The City should watch expenditures more closely. A new engine would be better. Councilman Malston said he agrees with Councilman Wagoner regarding expenditures, but the dump truck is used daily and should be replaced. It is 10 years old. Councilman Hall asked Public Works Director Kornelis if he had considered purchasing a chassis and transfer box? Mr. Kornelis replied no. He added the City will get considerable amount of money in the sale of the old one. Councilman Wagoner said the City does not have to upgrade their equipment, they do not have to amortize as private business has to. He also noted the City has 4 now. Mr. Kornelis replied one is totaled out. City Manager Brighton said the Council has 2 more weeks to take a look at the list of requests. He would suggest they take a look at all requests, the ordinance will be up for passage on Aug. 19. Councilman Wagoner asked about the $20,000 warning system for water & sewer. We need a technician to study disconnecting parts we do not need. Police Chief Ross said he has looked at several systems we could use in place of this. The false alarms are due to the high technology of the system. It was meant to be a high security system, our applications are around water & sewer. It was meant for a military installation. Motion passed by unanimous consent. G-4 Ordinance 697-81 - Amending Kenai Municipal Code, Title 21 - Penalties, Airport Lands MOTION: Councilman Mueller moved, seconded by Councilman Hall, to introduce the ordinance. Motion passed by unanimous consent. G-5 Ordinance 698-81 - Increasing Rev/Appns - Airport Liability Insurance - $11,000 MOTION: Councilman Malston moved, seconded by Councilman Mueller, to introduce the ordinance. Motion passed by unanimous consent. G-6 Ordinance 699-81 - Increasing Rev/Appns - Supplies & Equip., Rec. Center - $14,400 R 9 =? KENAI CITY COUNCIL AUGUST 5, 1981 Page. 7 NOTION: Councilman Hall moved, seconded by Councilman Wagor to introduce the ordinance. Councilman Malston asked why these items were not i the Federal Revenue Sharing list. Finance Director Brown replied they did not have them when they pre- pared the ordinance. Motion passed by unanimous consent. G-7 Ordinance 700-81 - Increasing Rev/Appns - Terminal Parking Lot Improvements - $20,000 MOTION: Councilman Malston moved, seconded by Councilman Mueller, to introduce the ordinance. Motion passed by unanimous consent. G-8 Frontage Rd. - Doyle Const. - Pay Est. #5 - $139,926.11 MOTION: Councilman Malston moved, seconded by Councilman Hall, to approve the bill. Motion passed by unanimous consent. G-9 Sewage Treatment Plant Expansion - Brown & Assoc., J/V - Pay Est. #13 - $281,196.06 MOTION: Councilman Malston moved, seconded by Councilman Mueller, to approve the bill. Motion passed by unanimous consent. U-10 Sewage Treatment Plant Expansion - Northern Test Lab - $130 MOTION: Councilman Mueller moved, seconded by Councilman Hall, to approve the bill. Motion passed by unanimous consent. G-11 Interceptor Sewer - Northern Test Lab - $1,796 MOTION: Councilman Mueller moved, seconded by Councilman Hall, to approve the bill. Motion passed by unanimous consent. G-12 Sewage Projects Const. - CH2M Hill - $33,700 MOTION: Councilman Mueller moved, seconded by Councilman Hall, to approve the bill. I ' i� i i- i - t r 1 f .. —.�.wry:.��i49�/i�ifilr�sJwl�.aws�==----��isuA•��'I1��VIr�%,��_ l,�'� KENAI CITY COUNCIL AUGUST 5, 1981 Page 8 Motion passed by unanimous consent. G-13 Recreation Center Racquetball Courts - Hollman Court Systems - Pay Est. #3 - $17,851.02 MOTION: Councilman Malston moved, seconded by Councilman Hall, to appove the bill. Councilman Mueller asked if this was the final pay- ment, and is the job complete? Public Works Director Kornelis replied yes. Motion passed by unanimous consent. G-14 Recreation Center - Blazy/G&S Const., J/V - Pay Est. #8 - $6,554.71 MOTION: Councilman Mueller moved, seconded by Councilman Hall, to approve the bill. Councilman Mueller asked if this was the final pay- ment. Public Works Director Kornelis replied yes. Motion passed by unanimous consent. G-15 Fidalgo S/D Street Improvements - Quality Asphalt - Pay Est. #8 - $202,215.10 MOTION: Councilman Malston moved, seconded by Councilman Mueller, to approve the bill. Motion passed by unanimous consent. G-16 Airport Improvements, Coastal Inc. - Pay Est. #8 - $50,306.50 MOTION: Councilman Malston moved, seconded by Councilman Wagoner, to approve the bill. Councilman Malston asked, why was it held over from last time? Public Works Director Kornelis explained it was a day late last time, he returned it to the engineer, he got it back too late to get in this packet. Motion passed by unanimous consent. G-17 Assignment of Lease - The Car Co., d/b/a Dollar Rent-A-Car to Alaska Car & Rental, d/b/a Dollar Rent-A-Car MOTION: Councilman Malston moved, seconded by Councilman Hall, to approve the assignment. Councilman Malston asked if the lease was current. City Manager Brighton replied yes. I j KENAI CITY COUNCIL AUGUST 5, 1981 Page 9 Motion passed by unanimous consent. G-18 Assignment of Lease - Baldwin, Rogers & Arness to Baldwin & Arness MOTION: Councilman Mueller moved, secondedI by Councilman Malston, to approve the assignment. Motion passed by unanimous consent. H. REPORTS H-1 City Manager City Manager Brighton spoke. 1. He noted the memos in the packet from the Council work session. 2. He noted the memo regarding the Capital Improve- ment Projects memo. MOTION: Councilman Mueller moved, seconded by Councilman Hall, to accept the report of the Council meeting as a whole in work session and take the necessary steps to go out to bid and started. Motion passed by unanimous consent. 3. Regarding the airport terminal renovation memo. The last sentence should read, "The funds are to come from the Capital Improvement Fund." MOTION: Councilman Malston moved, seconded by Councilman Wagoner, to direct Administration to make an appro- priating ordinance to cover design costs for an addition to the library of $750,000. The funds are to come from the City's Capital Improvement Fund. Councilman Malston explained next year's proposal will have the design ready to build the addition. Councilman Wagoner said he was in favor of expansion but did not want to set a figure. The Library Board should do a study. If we go through the project as stated, we need to do a study to give to the architects. The amount of money should be stated. Councilman Malston asked, was this addressed at last year's proposal? We decided to hold because we thought it would be voted separately. City Manager Brighton explained, we have no material to give to the architect. If Council asks Admin- istration to prepare an ordinance, we have no amount of money to approri:iate in the ordinance. Motion failed, with Councilman Malston and Vice Mayor Glick voting yes; Councilmen Mueller, Wagoner, Hall voting no. Councilman Wagoner asked that the Library Board and staff list their needs and come to the next Council meeting. j I x , t r i KENAI CITY COUNCIL AUGUST 5, 1981 Page 10 Councilman Hall asked City Manager Brighton if he could review the engineering and inspection costs for the last 2 years on roads and water & sewer. Councilman Wagoner asked where does the City stand on the Daubenspek property. City Manager Brighton replied the buildings are leased till the end of August, then they will be advertised for sale and removal. Councilman Hall asked if all the antennas on the FAA property are in use. City Manager Brighton replied he didn't know, they were all FAA and some were just installed. H-2 City Attorney Atty. Delahay spoke. 1. He received a letter from Council should regard- ing leased property. an answer. Atty. Baldwin spoke. He said any City lands that have buildings on them are practically un-saleable. Most are mortgaged. Morgan and Swearingen have one of those leases that is mortgaged. It is financed by the State and the State has to be in the 1st position. They could refinance, but it is too expensive. If the City is 2nd mortgagee, they could sell in case of foreclosure. The lending institution has certain requirements, and is in better con- dition to be 1st mortgagee. City Manager Brighton noted Atty. Baldwin's remedy would not work in all situations. He noted Council took a great amount of time in favoring the lessees. But under the present situation, we are unable to sell the land. Council will have to discuss. Councilman Wagoner suggested a lease-purchz�se. Atty. Baldwin agreed that could be a solution, but it has problems: Atty. Delahay said it would depend on whether the land is un-saleable. On recent loans, it would be no problem. He added the City should protect themselves as banks do. There is a danger to the City's interest to tak- ing 2nd or 3rd place. Max Swearingen of the Clarion spoke. He explained the original loan was to buy equipment, it is practically paid for. Th-- $81,000 owed to the State is what we are talking about. The interest rate will never go down to 7%, and will not be to our advantage. City Manager Brighton asked Atty. Delahay if the City could sell on contract? Atty. Delahay replied he would like to research before giving an answer. Councilman Hall said 2nd mortgages are very common in many areas, even 3rd. He didn't see anything wrong in a 2nd mortgage. Atty. Delahay replied a 2nd mortgage is higher interest that a 1st. City Manager Brighton suggested a work session to settle this. Council- man Mueller asked that the feasibility of a land contract be looked into at the same time. Vice Mayor Glick asked that a date for a work session be set at the next meeting. (8-19-81) 2. Atty. Delahay said he will be at a Legislative Committee meeting of the Municipal League Aug. 12 and Aug. 13 in Homer. 3. Atty. Delahay reques ed an executive session to J RENAI CITY COUNCIL AUGUST 5, 1981 Page 11 be held at the end of the Council meeting. MOTIONS Councilman Malston moved, seconded by Councilman Hall, to go into executive session. Vice Mayor Glick suggested having an executive session Aug. 14, 1981 at 8:00, with notice to Mayor O'Reilly, Councilman Measles, and the party in question. There was an objection raised by Max Swearingen of the Peninsula Clarion. MOTION, WITHDRAWs Councilman Malston, with consent of second, with- drew his motion. H-3 Mayor Vice Mayor Glick spoke. 1. Vice Mayor Glick attended a meeting at the White House Aug. 1 through Aug. 4. She will submit a report to the Council. 2. She reminded the Council of the Municipal League Board of Directors meeting Aug. 14 at 1:00 in the Council Chambers and Aug. 15 at 9:00 in the Council Chambers. H-4 City Clerk Clerk Whelan spoke. 1. The memo regarding use of the City Ad. Bldg. was to be brought back to Council when we were on daily janitorial service. Clerk Whelan suggested the item regarding clean-up be deleted. City Manager Briyi-icon suggested this is an administrative matter, Administration could handle. Council agreed to the action. 2. She noted the memo in the packet regarding the Municipal Estimators training session. 3. Nominating petitions are now available at the Clerk's office for the 2 seats open on the City Council. Filing period is Aug. 7, 1981 to Sept.4, 1981. 4. The paving is almost complete around the City Admin. Bldg., if the Council wishes to plan an Open House. Vice Mayor Glick said she would get with Mayor O'Reilly to discuss this. H-5 Finance Director None H-6 Planning & Zoni:..g None H-7 Harbor Commission City Manager Brighton said there was not a quorum, so there was no meeting. n E ~ 0 M" KENAI CITY COUNCIL AUGUST 5, 1981 Page 12 I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD 1. Tom Atkinson, Anchorage Daily News, spoke. He noted the memo included in the packet from him regarding the charges at the Recreation Center. Councilman Malston suggested this be referred to the Recreation Committee. Vice lMayor Glick asked if these fees should have been referred to Council before setting. Atty. Delahay replied these are Administrative matters. Councilman Wagoner noter3, Council will be sur- prised at the revenue generated by these fees. 1 All revenues go back to the General Fund. We are taxing the people of Kenai at a higher rate - than necessary if we do not keep track of fees and projections. Finance Director Brown ex- plained the people are not being overtaxed. We set the mill rate based on revenues. We do need some history on income generated, however. h Recreation Commissioner Max Swearingen said the fee is $10 per hour for the racquetball court for 4 people. There was no discussion of this problem at the last Rec. Committee meeting. They did receive a copy of the letter. Tom Atkinson suggested the user could be given the option of not using the sauna, etc. Recreation Director McGillivray noted this is less than others in the State. Tom Atkinson -_" said it is not fair to compare to a private .r— facility. Mr. McGillivray said they are looking =- at heavy use times and may have a maximum charge in those times and lower the fees at other times. ' Councilman Wagoner noted it is not cheap to operate hand ball courts at UAA. 1/3 of the - -� student tuition dollars goes to amortization of those bonds. RESOLUTION 81-74, Reconsiderations • � I Councilman Mueller gave notice of reconsideration on Resolution 81-74for the next meeting (8-19-81). f 2. Vice Mayor Glick noted the proposed improve- ments to the Art Center, included in the packet. Councilman Wagoner said he is not against bring- ing the building up to Code, but some things on there are expensive. Before we go into this, we should see how many years we are going to use this building. Vice Mayor Glick replied the Public Works Committee had said if we are going to retain the building, we should keep it up to standards. Councilman Mueller said we should take a hard look at the cost of remodeling the building, when Public Works got a complete build- ing for about $40,000 to $50,000. We -ego pu` t-t ng more into the building than it is worthZ Public Works Director Kornelis noted that building does not have the expensive items listed in this memo. Councilman Mueller noted, if the City is building a Senior Center, Ft. Kenay will be available for other uses. That should be looked into. Council- man Malston said it is a City building, if we are going to keep it, it should be up to specs. KENAI CITY COUNCIL AUGUST 5, 1981 Page 13 MOTION: Councilman Malston moved to accept the recommendation of the Public Works Committee regarding the Fine Arts building. Motion died for lack of a second. Councilman Wagoner said this memo is just a request, he has objected to some of the items on the request, he is not against upgrading the building. Councilman Mueller said he would like to take another look at the building. It should be brought back at the next meeting. (8-19-81) Councilman Malston said it had been turned over to the Public works Committee. Councilman Wagoner said he didn't think the Council should give the committee the right to make decisions. Whether it goes to committee or not, he doesn't have to take the recommendation of the committee. Vice Mayor Glick said the committees were formed so Council meetings would not be so long. Council cannot come to all the meetings. Councilman Wagoner said he would like to take a look at all proposals. He would have liked to see the airport proposals. Vice Mayor Glick said they are available. It was mentioned at one meeting. Public Works Director Kornelis said they are available at any time in the office. NOTION Councilman Malston moved, seconded by Councilman Wagoner, that the Public Works Committee be dissolved and the duties be given to the Council as a whole. Motion passed, with Councilman Mueller voting no. Vice Mayor Glick said perhaps the other committees should be reviewed. 3. Vice Mayor Glick asked if any action was necessary regarding the memo on air condition- ing of the City Ad. Bldg. City Manager Brighton replied the Council can just acknowledge. 4. Councilman Malston asked that the Fine Arts building renovation be on the next agenda (8-19-81) He suggested the Council take a look at the building before then. s Meeting adjourned at 1100 PM. JAM-at64 /11 ,,)A - � Whelan, City MR i I i KENAI CITY COUNCIL REGULAR MEETI14G - August 5, 1981 ' Partial Translation E. CORRESPONDENCE E-1 Fire Chief Winston - Ban on Fireworks jVice Mayor Glick directed AAministration to prepare ( a resolution for the nest meeting. (8-19-81) Council agreed to the action_. n�I'1ea, v(d4 I J set Whelan, City Clerk I r- tt . 11 f s` i I� g Y o 1� Ic ' 1 j i 4 I 1 / Ji " I f / � J j/ i I UNAI CITY COUNCIL AUGUST.. 5, 1981 VBRSATIOU TRNiSLATIONi COUNCILMAN WAGOUY.R Well, I an in favor of expanding the library, because being a little afore familiar then some people I do not know about the size of the expansion and I hate to get even trapped in the position. This goes right back to any other project we have done. You set an amount of $750,000 when in fact we might only need $500,000 or we might need $850,000 and 1 would hate to see a figure start going around of the amount. I think what we really need to do is have the library board do a study and come forth with a recommendation. that is the square foot necessary for these purposes and to do justification on that. Then look down on square footage basis, go to the design program, get a design that will be OK. This is the size we need and this is the money we need. CITY NANACER BILL BRIGHTONI I would :.:e to say the wording of the recommendation was approximately... COUNCILMAN WAGONER Yes, I relize that. I guess what I am saying, we are making at,.,uxViicros it is going to be approximate size and we really do not know what size we do need. VICE MAYOR CLICK I think the main thrust that motion is that we allow for proposals to be received for the llesign of the addition and expansion and I am sure Mrs. DeForest has some kind of an idea as well as the library at which time when we get to that particular face we will come up, I feel certain, with some figures to your wish. Do you comment on that Mrs. DeBorest. LIBRARIAN - inaudible COUNCILMAN WAGONER I just want to reenter some mark I said earlier. If you go through this project as is stated appropriate ordinance to cover that design costs for the addition were designs costs of what, what is the architect going to give to get it. There again I go right back to - what we need to do a study and we need to have a document to hand to these architect who are acting to do this work or give us a proposal for this work and I think we do not need to make the sauce mistake we made on this airport terminal. I think we need to request from the architect an amount of money that they will charge to the design work and carry on with the construction if the money is obtained I E �y A KENAI CITY COUNCIL AUGUST S, 1981 PAGE 2 CITY MANAGER BILL BRIGHTON I would like to address Councilman Wagoner's point. I think what you really need to do is make the request to the library board and the library administrative staff as to how much space th$y need and what that space is going to accommodate and lay that on your desk and from that point look forward. I chink we got the cart -before - the -horse. I think what the real problem is, is with this reconr mendation, and I think the council ought to request all the library board and the administrative staff at the library how much space ! they need to acr=odate their needs and to explain to you what they are going to accommodate and those needs and then let the council from that point. Then they know how many feet they need, they know ! what they need, they have some sustance to put your teeth in. To go _ to someone and say . . . what is this going to cost us and we need to get this to the design in an order to make these acco moodations. COUNCILMAN MALSTON --- u' LIBRARIAN DEFOREST --- Inaudible COUNCILMAN WAGONER �--- ' I do not see why the admistration could not prepare an ordinance because before that ordinance is passed I think the manager is right we should look this public be on material. just because we are going to have them prepare an ordinance does not mean we are going to pass it. . MOTION --- CITY MANAGER BILL BRIGHTON --- VICE MAYOR CLICK --- COUNCILMAN WAGONER + Would it be possible to have the staff library have the board to R come to the next council meeting? i . i anet Whelan ! City Clerk