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HomeMy WebLinkAbout1980-08-06 Council Minutesr) i Q �• r AGENDA CITY OF KENAI COUNCIL MEETING AUGUST 6, 1980 PLEDGE OF ALLEGIANCE A. ROLL CALL AGENDA APPROVAL B. PUBLIC HEARINGS 1. Ordinance 593-80 - Amending Kenai Municipal Code to Allow Operation of Vehicles in Prohib- ited Area for work on Sowago Treatment Plant 2. Ordinance 594-80 - Purchase of Microfilm for City Departments - 016,000 3. Ordinance S95-80 - Increasing Rev/Appns - Capital Project Fund - Frontage Rd. - $712,000 4. Ordinance 596-00 - Increasing Rev/Appno - Capital Project Fund - Sidarka, Barnacle, Caviar, Redoubt, Fidalgo Streets - $1,040,000 C. PERSONS PRESENT SCHEDULED TO BE HEARD D. MINUTES 1. Minutes of Regular Meeting - July 16, 1980 2. Minutes of Special Meeting - July 24, 1980 E. CORRESPONDENCE 1. R. Shumway, Alaska Dept. of Transportation b Public Facilities - Local Service Roads Trails Program P. OLD BUSINESS 1. Hockey Arena - City of Soldotna * 2. Carr's Parkinq Lot * 3. Ray Cason Lease * 4. Gerald Wasson Lease * S. Gate 54 Parking Problem 6. Administrative Coordinator Contract Award to Gary Davis G. NEW BUSINESS 1. Sills to Be Paid, Sills to Be Ratified 2. Requisitions Exceeding $1,000 3. Ordinance 598-80 - Amending Kenai Municipal Code to Change Date for Fixing Tax Levy 4. Ordinance 599-80 -Increasing Rev/Appns - Special Revenue Fund - Senior Citizen Grant - 04,000 o - j a; 5. Ordinance 600-80 - Amending Kenai Municipal Code to Comply with Terms of Federal & State Grants 6. Ordinance 601-80 - Amending Kenai Municipal Code Establishing Fire Zones and Providing Enforcement 7. Ordinance 602-80 - Increasing Rev/Appns - Senior Citizens Project - Salvation Army Donation - $2,675 S. Ordinance 603-80 - Increasing Rev/Appns - Capital Project Fund - Airport Electric Improve- ments - $786,495 9. Resolution 80-123 - Awarding Contract to Wince, Corthell, Bryson & Freas, Engineering Services Airport Lighting & Standby Generation - $30,000 10. Resolution 80-126 - Adopting Minority Business Enterprise Policy 11. Resolution 80-127 - Awarding Contract - Penin- sula Roofing - Roof Over Fire Apparatus Room - $2,925 12. Resolution 80-128 - Transfer of Funds - Gen- eral Fund Budget - Maintenance Agreement & Misc. Repairs, Animal Control - $200 13. Resolution 80-129 - Transfer of Funds - Gen- eral Fund Budget - Pump Out Restrooms in Parks - $50 14. Resolution 80-130 - Transfer of Funds - Harbor Study Capital Project - Extend Administrative Coordinator Contract for 60 Days - $3,600 15. Resolution 80-131 - Awarding Contract for Con- struction of Interceptor Line & Sewage Pump Stations 16. Resolution 80-132 - Awarding Contract - Construct- ion of Fidalgo Subdivision Street Improvements 17. Resolution 80-133 - Awarding Contract - Engin- eering Services - Peninsula Engineering - Pidalgo Subdivision Street Improvements - $72,740 18. Resolution 80-134 - Authorizing Bill Brighton and/or Keith Kornelis to Sign for EPA Grants for interceptor & Sewage Pump Stations 19. Special Use Permit - Glacier State Telephone 20. Special Use Permit - Property World, Inc. 21. Lease Amendment - Andy's Plying Service, Change to SouthCentral Aix, Inc. 22. Lease Amendment - Andy's Plying Service, Change to SouthCentral Air, Znc. 23, Lease Amendment - Andy's Flying Service, Change to SouthCentral Air, Znc. 24. Lease Amendment - U.S. Fish & Wildlife 25. Lease Amendment - Robt. Britt to James Carter Sr., Lease Rate Change 26. Airport Lands Lease - Raven Transit 27. CH2M Hill - Sewer Treatment Plant Services During construction 28. CH2M Hill - Sewage Projects Design - $17,055 29. USKH - Soils Conservation Contract - $10,137 30. Peninsula Engineering - Pidalgo Improvement Project - $3,753.92 y' Jilk 31. Partial Payment - Alaska Boiler & float Exchange Luba Facility & Shop Building Addition - $43,300 32. OMNI North - City Administration Building 095,780 33. Support of Cultural Facility on October Ballot 34. Temporary Office Space - Harbor Commission 35# Secretary - Harbor Commission {' H. REPORTS q 1. City Manager 2. City Attornoy 3. Mayor - 4. City Clerk S. Finance Director 6. Planning & Zoning 7. Kenai Borough Assembly Be Harbor Commission I, PERSONS PRESENT NOT SCHEDULED TO BE HEARD ADJOURNMENT * See Packet June 18, 1980 • • 1 KENAI CITY COUNCIL - REGULAR MEETING, MINUTES AUGUST 6, 1980 - 7s00 PM KENAI PUBLIC SAFETY BUILDING MAYOR VINCENT O'REILLY PRESIDING PLEDGE OF ALLEGIANCE A. ROLL CALL Presents Ron Malston, Jess Hall, Dick Mueller, Vince O'Reilly, Ed Ambarian, Ray Measles, Betty Glick Absents None AGENDA APPROVAL Mayor O'Reilly asked for the addition of Ordinance - J 590-80 after 0-2. Mayor O'Reilly asked F-3 and F-4 be deleted. Council agreed to the changes. B. PUBLIC HEARINGS B-1 Ordinance 593-80 - Amending Kenai Municipal Code to Allow Operation of Vehicles in Prohibited Area for Work on Sewage Treatment Plant NOTION Councilman Measles moved, seconded by Councilman Mueller, to approve the ordinance. Councilman Mueller noted the amendments made to the ordinance at the last meeting had not been added to the ordinance. Also, he was down to the site, and observed a pick-up truck loading equipment through the persionnel gate. Councilwoman Glick asked were they without permission. City Manager Brighton said yes. Councilman Measles noted as long as they are walking, it is okay, but vehicles are not okay. Gordon Nicholson, of CH2M Hill spoke. He said to his knowledge, there has been no loading on the hill. He asked if it was a construction vehicle. Council- man Mueller replied he did not know. Mr. Nicholson said the contractors still wish to have *s- aw the — option to use that as an access area. Councilwoman Glick said if the permit is given, she -- would like to have the City Manager require it to be put in its original condition upon completion. Mr. Brighton noted the contract says "shall," not "may." Councilwoman Glick asked, at the cost of the contractor, not the City? Mr. Brighton replied that was his k KENAI CITY COUNCIL AUGUST 6, 1990 Page 2 understanding. Councilman Mueller said he had ra- viewed the minutes and noted page 2, linon 1 & 2, "may require bond," was not changed, MOTIONS Councilwoman Glick moved, seconded by Councilman Mueller, to amend the ordinance to read "shall" instead of "may" on gage 2. The reason is because of past experience, Mr. Brighton said the contract calls for 200 retain - age. At the size of the contract, it will still leave 0100,000 to hold over his hoad, to return it to its original condition without the bond situation. Councilwoman Glick said that is on one specific job. The contract says "or on utility facilities," which , means not only now but sometime down the road. This will cover that. Mr, Brighton noted that was the , Purpose of "may," Then the City Manager has the right to get the public utilities to put up a bond. VOTE, Amendments i Motion failed, with Couneiimam Ambarian, Mayor 0' q Reilly, Councilwoman Glick voting yest Councilmen Malston, Hall, Mueller, Measles voting no. VOTE, Main Motions j Motion passed, with Councilmen Hall, Mueller, Ambarian, Measles, Mayor O'Reilly voting yes, Councilman Malston, Councilwoman Glick voting no, 9-2 Ordinance 594-90 - purchase of Microfilm for City departments - 016,000 MOTIONS Councilman Mueller moved, seconded by Councilman Malston, to approve the ordinance, There was no public comment. Motion passed unanimously by roll call vote. 9-3 Ordinance 595-90 - inereazing Rev/Appnz - Capital - Project Fund - Frontage PA. - 0712,000 -� ffOTiONs Councilwoman Glick moved, seconded by Councilman Malston, to approve the ordinance, KENAI CITY COUNCIL AUGUST 6, 1980 011 Page 3 There was no public comment. Motion passed unanimously by roil call vote. B-4 Ordinance 596-80 - Increasing Rev/Appns - Capital Project Fund - Bidarka, Barnaclo, Caviar, Redoubt, Fidalgo Streets - 01,040,000 MOTION: Councilman Malston moved, seconded by Councilwoman Glick, to approve the ordinance. There was no public comment. Councilwoman Glick asked Public Works Director Kornelis, regarding the streets, will they match up to Willow Street? Mr. Kornelis replied a set of designs was given to the engineer. He explained that later on in the meeting, they will be discussing tine bids, they are considerably lower. Finance Director Brown said resolution 80-133 awards the inspection. The ordinance, when drafted, listed the award as $50,000, the award is actually 072,000. no would like to wait till resolution 80-133 is passed. Councilman Ambarian asked Mr. Brown, since we have 090,000 contingency, can we go with the money we have? Mr. Brown replied yes, that will avoid a transfer of funds. Mr. Kornelis said con- struction could start Monday (Aug. 11, 1900). He would like to have an inspector on the job. Council agreed unanimously to wait until G-17 was voted on. S, PERSONS PRESENT SCHEDULED TO BE HEARD None D. MINUTES D-1 Minutes of Regular Meeting - July 16, 1990 Councilman Mueller noted on page 17, paragraph 5, line 7, "Argue" Trucking should be changed to "Harley's" Trucking. Correction was approved by Council. H v . P KENAI CITY COUNCIL AUGUST 6, 1980 Page 4 Councilman Malston noted that more than one second was listed in motions. There should be only one. Clerk Whelan asked how was she to choose when there was more than one second? Mayor O'Reilly said he would select the one to list. D-2 Minutes of Special Meeting - July 24, 1980 Minutes were approved as submitted. E. CORRESPONDENCE E-1 R. Shumway, Alaska Dept. of Transportation to Public Facilities - Local Service Roads a Trails Program Mr. Kornelis referred to the 2nd paragraph. He would like to see this referred to the Public Works Committee and the Planning a Zoning Commission. He explained they have the Comprohonsive Plan as a guide. They have spent all funds available for the lights on willow Street. This is for the next 17round." Councilwoman Glick noted Planning & Zoning r-. will meet next week (8-12-80), she would suggest y; Mr. Kornelis come to the meeting with the infor- mation. Mayor O'Reilly noted Mr. Kornelis will be on vacation, but the new engineer will be avail- able. He also noted they have to dos 1. This (referring to the Local Roads 6 Trails Funds) 2. Federal Revenue Sharing 3. Capital Improvement Projects i Budget F. OLD BUSINESS i F-1 Hockey Arena - City of Soldotna Councilwoman Glick said the Public works Committee has had no word from Mr. Gehrke. Mayor O'Reilly requested this item be removed from the agenda until we hear from the City of Soldotna. F-2 Carr's Parking lot Councilwoman Glick noted Item G-6 on the agenda will cover this. 7-6 Administrative Coordinator Contract Award to Gary Davis. i o.. KENAI CITY COUNCIL � AUGUST 6, 1980 Page 5 Mayor O'Reilly requested this item be put under Ordinance 590-80, After G-2 on the agenda. Council agreed. P-5 Gate 54 Parking Problems This item was missed from the agenda in error, Councilwoman Glick said the Public Works Committee had had a meeting this evening (8-6-00). Airport Manager Swaney and Mr. Kornelis have worked up a schedule that shows the current status. The Pub- lic works Committee suggested expansion to 200 feet, j The sketch will be shown to all lessees. At the next Council meeting, they have asked for a public hearing. She explained Mr. Kornelis has said Gate 54 Barking and car rental parking will be done now, , terminal parking will be done later. Mayor O'Reilly asked when will the car rental go into effect? i Councilwoman Glick replied, this Pail. Mayor O'Reilly {, asked what about the funds? Councilwoman Glick , replied Mr. Swalley had said there's a possibility of using the money Put into the airport fund for purchase of the shop building, She said Mr. Swalley will check. Mayor O'Reilly asked what is the cost? 1 Mr. Kornei s replied the gravel is 05,500, fencing ' is 8 to beet, it will be close to 010,000. We will use City crews, the City crews are busy now, but they will do it. Councilman flail asked if that would include plug -ins, Mr. Kornelis replied no. , Mayor O'Reilly asked, isn't there a jet fueling problem? Mr. Kornelis replied that will have to be i barricaded off. It is barricaded now, it will have e to have reinforcement. Mayor O'Reilly asked if 1 there will be a resolution. Councilwoman Glick said yes, the sketch will be given to the airport people before the next meeting. G. UZU BUSINESS G-1 Bills to be Paid, Sills to be Ratified NOTION$ — Councilman Measles moved, seconded by Councilman Mueller, to approve the billo. = Motion passed unanimously by roll call vote, i i J G-2 Requisitions Exceeding 01,000 j f MMON s � t I I � 1 I "' ® -' KENAI CITY COUNCIL AUGUST 61 1980 i Page 6 Councilman Measles moved, seconded by Councilman Hall, to approve the requisitions. Finance Director Brown said Recreation Director McGillivray has asked for 025,000 to be added for Wards Landscaping for dirt work on the soft- ball fields, and $1,500 for repiatting Frontage Road. Councilman Measles, with approval of second, amended the motion to add the two listed items. Motion passed unanimously by roll call vote. Ordinance 590-90 - Amending XW to Establish a New Position Entitled "Administrative Coordinator" MOTIONs Councilwoman Glick moved, seconded by Councilman Ralston, to take the ordinance from the table. Motion passed, with Councilman Ambarian voting no. -� MOTIONs Councilwoman Glick moved, seconded by Councilman Measles, to adopt the ordinance. Councilwoman Glick said she is going to vote against the ordinance, per request of the Harbor Commission. This is a City employee, the City does not wish to hire any new employees. The Council would like to have one contract for a specific period of time. It would alleviate the problems at City Hails 1. Secretarial service is tied up, but he could hire his own. 2. We could use the $500,000 grant funds 3. We have an 080,000-020,000 grant applied for. we could hire out of those funds. Mayor O'Reilly confirmed her thought is to continue Administrative support but in a different manner? Councilwoman Glick replied that is correct. Mayor 0OReilly said he believes the grant is 56-11 percent. He further stated that defeat of the ordinance does not indicate a lesasaning of support of the Harbor Commission. Councilman Hall said he did not know there was that much activity. Harbor Commission �p E KENAI CITY COUNCIL AUGUOT 61 1990 i Page 9 Mombor Williams spoke, He omplainod action ig rapidly getting to the point where this io needed, The Harbor Commission has its own funds, they would net be using City funds, They have submitted to 19 firms, and will submit to 5 more, they would plan on having the schamatics, etc, ready for sub- mittal to the Legislature at the next session, Mayor O'Reilly asked Mr. Williams, if the City Hoes this route in the contract, the secretarial oarvico is provided, and there's no loop of continuity, does he sea a problem in goint the other route rather than the City position? Mr. Williams said the Council is trying to go away from the route of the City position. The Harbor Commission has the ability to terminate the contract at a future time, It won't hinder the work of the Harbor Commission, it may •von help, RRe further stated Gary Davis has shown it is a workable system. City Manager Brighton asked Mr, Williams, will this have a major bearing on the grant the Harbor Commission is asking for? Mr, Williams replied he thought when the grant writers see the Commission is taking a positive approach, they will be willing to grant. Mr, Brighton asked, will this make any difference on the grant? Mr, Davis replied, he had contacted the Dept, of Commun- ity and Regional Affairs and they had said no, Mr. Williams further explained the Dept, of Community a Regional Affairs says you can't contract the whole package, but for the coordinator's package, there is no problem, The secretary and office will be Riarbor Commission funds, Councilman Malston aska4 who will he be working for? Mr. Williams replied, it is a gray, area, he is under the City Engineer and the City Manager, but he works for the Harbor Commission. The City Manager oversees. HB will have to answer to three "hats." Mayor O'Reilly said a contract will have to be developed, Mr, Williams said the Harbor Commission tried to draw up the language, but decided to get with the attorney and the City Manager, Atty. Delahay said from a legal view, he saes problems. The contract for services should go out to bid, There is not specific enough goals to be reached in the contract. Atty. Delahay further explained Mr, Davis had indicated he will work for other clients, but no time is stated, it can be a continuous contract, but there should be goals, It may be cleaner to contract everything out and let it go out to bid. If the ordinance passes, it doesn't cost the City money, it would leave the option span to hire, 14r, williaw grid the hourly rate '�i KHNAI CITY COUNCIL AUGUST 6, 1980 page 8 suggested La to the maximum, what the harbor Commission is trying to do is move ahead before the next Legislative session. The secretary and office space was the Harbor Commission idea to help the City offices, no shares the concern of the Council. Atty. Dolahay said it should be consolidated as a contract with the secretary and City hall. He further suggested Mr. Davis could sot up office and was would just Pay for our services � but it would be a higher hourly rate. Mr. Williams said he has difficulty with that. It is now the idea of the Harbor Commission that there will be room i in the new City Hall so rent would not be contin- uing. Councilman Hall asked, this is not a perma- nent position, not full time? Mr. Williams replied yes, it is full time, it is temporary full time. Councilman Hall noted Mr. Davis had said he would take other work, Mr. Williams acid there will be 1 "rolls and swells," but he should be available when neededs on call and for trips. Councilman Hall asked when does the temporary contract expire? Mr. Brighton replied the 60 day extension is up tonight. He further noted he had attended every Harbor Commis- sion meeting, they are getting things charged up, i they need someone to follow through, but definitive work is needed. tie suggested a work session with the Harbor Commission. He noted Mayor Gilman has said OCS has been encouraging, but much work must , be done. He feels Council in not aware of the pro- blems, there is a lack of communication. Mr. Williams agreed. He noted what we are about to deal with is funds exceeding anything the City does. The City also has a complete back-up of personnel, the Harbor Commission only has the Administrative Coordinator, The Harbor Comnisssion hags 1, 05000000 2. 070,000 coming 3, if the Legislative session goes right, we will have as much as 020 Million from state 6 Federal areas. He further stated we need to get this settled now. Mayor O'Reilly said we are at the stage that we have another route to go by voting against the ordinance. Mr. Williams replied the Harbor Commis- sion will go along with the contract. Councilman Hall suggested tabling the ordinance till the Harbor C omission, Atty. OQlahay and City Manager Brighton have a meeting. Councilwoman Glick said she would just as soon vote against the ordinance, she does KENAI CITY COUNCIL AUGUST G, 1980 Page 9 not want another City position, Mayor O'Reilly asked Mr. Davis is 1/2 secretary position would be acceptable with Dept, of Community & Regional Affairs? Mr, Davis replied yes, full time is too much for the administrative coordinator position. Mayor O'Reilly noted at some future time we may have to go to a full time secretary, Council agreed to having a work session. Notion failed, with Councilman Hall voting yes. 0-3 Ordinance 599-90 - Amending Kenai Municipal Code to Change Date for Fixing Tax Levy Mayor O'Reilly noted under Section 1, line 2, ahould read, "than the loth day of June---." NOTZONs Councilman Ambarian moved, seconded by Councilwoman Glick, to introduce the ordinance, as corrected, Councilman Maiston asked for an explanation. Atty, Delahay said at the last budget session, we found the twill levy had to be set 10 days prior to the next fiscal year. State law requires we tell the Borough Assembly by June 15 what the mill levy is. This smokes the ordinance concur with State law. Notion passed unanimously by roll call vote, G-4 Ordinance 599-90 - Increasing Rev/Appns - Special Revenue fund - Senior Citizen Grant - 04,000 NOTZONs Councilman Ambarian moved, seconded by Councilwoman Glick, to introduce the ordinance, Notion passed unanimously by roil call vote. G-5 Ordinance 600-60 - Amending Kenai Municipal Code to Comply with Terms of Federal 6 State Grants KOTZONs Councilwoman Glick moved, seconded by Councilman Malston, to introduce the ordinance. Notion passed unanimously by roll call vote. l '1 4 kF t) ' C Y ri KENAI CITY COUNCIL AUGUST 61 1990 panes 10 G-6 Ordinance 601-90 - Amending Kenai Municipal Code Establishing Fire Zones & Providing Enforcement NOTION: Councilman Ambarian moved, seconded by Councilwoman Glick, to introduce the ordinance. Notion passed, with Councilman hall, Measlao, Council- woman Glick, Mayor O'Reilly voting yeas Councilmen Malston, Mueller, Ambarian voting no, 6-7 Ordinance 602-90 - Increasing Rev/Appns - Senior Citizens project - Salvation Army Bonatiop - 02,67g MOTIONS Councilman Malston moved, seconded by Councilwoman Glick, to introduce the ordinance, Motion passed unanimously by roil call vote, Mayor O'Reilly asked City Manager Brighton to send a letter to the Salvation Army thanking them, 0-9 Ordinance 603-90 - Increasing i*v/Appns - Capital Project fund - Airport Electric Improvements - 0786,495 MOTiONs Caouneilwcman Glick moved, seconded irf Councilman Malston, to introduce the ordinance, Public Works Director Kornelis said normally this should be awarded in 30 days, but he would like to have the second reading tonight. fie has received the Alaska State grant, FAA policy is to give us verbal approval, that has been done, it will be announced Jr/ one of our 9,0, Senators, MOrms Councilman Ralston :moved, seconded by Councilwoman Glick, that a second reading be held, Motion vas withdrawn per parliamentary procedure. tap finance Oirestor Brown said the ordinance mays the. ' � f A - 4 I W c.� KENAI CITY COUNCIL AUGUST 6, 1980 Pago 11 FAA has awarded the grant, when in fact, it has not. MOTION, Amendments Councilman Ambarian moved, seconded by Councilman Nalston, to amend the ordinance after "by $786,4950 in the heading, and at the end of the Sth paragraph (beginning, "Now therefore") to state, "subject to award of grant by PAW In the second paragraph, lot line, change the sentence to read, NWHEREAS, the Federal Aviation Administration has indicated an intent to grant." And to change the dates of the second reading and effective date to August 6, 1980. VOTE, Amendments Notion passed unanimously by roll call vote. VOTE,Nain Motions Notion passed unanimously by roll call vote. MOTZONs Councilman malston moved, seconded by Councilwoman Glick, to have the second reading of the ordinance. Notion passed unanimously by roil call vote. MOTZONs Councilwoman Glick moved, seconded by Councilman Nalston, to adopt the ordinance. There was no public comment. Notion passed unanimously by roll call vote. G-9 Resolution 80-123 - Awarding Contract to wince, Corthell, Bryson s Areas, Engineering Services Airport Lighting b Standby Generation - $30,000 MOTION $ Councilman malston moved, seconded by Councilman measles, to approve the resolution. There was no public comment. Notion passed unanimously by roll call vote. c KENAI CITY COUNCIL AUGUST 6, 1080 r, Page 12 G-10 Resolution 80-126 - Adopting Minority Busineaa Enterprise Policy I Atty. Delahay asked for postponement on this j resolution, he utated it was the policy plan for the FAA. Council agreed to postponement. G-11 Resolution 80-127 - Awarding Contract - Peninsula Roofing - Roof Over Fire Apparatus Room - 02,925 MOTIONS Councilman Measles moved, seconded by Councilwoman Glick, to approve the resolution. There was no public comment. Councilman Malston said he didn't believe this was the best bid. Each contractor said what they thought should be done to the roof. He would go with Schilling because he has confidence in his work. Mayor O'Reilly asked who developed the contract? Councilman Malston replied fire Chief Winston did. The Council had told him to get it fixed at budget time. Councilman Ambarian sails 1. The Public Works Dept. should have handled the project. The cost went over so Chief Winston went out to bid. 2. There is 6000 square feet, will the low bidder patch all? Councilman Hall said the contract says "patching as needed." Each contractor looked at the roof and said what he thought was needed. He felt W.D. Roofing had been satisfactory, as far as satisfaction goes. Councilman Ambarian said we still need a standard set by the City as to what is needed. This is based on personal opinion. Councilwoman Glick said these people are supposed to be experts. They should know what is needed. She asked Mr. Kornelis if he or his dept. knew anything about this? Mr. Kornelis replied no. Chief Winston said he and Building Inspector Hackney had looked at the roof, Mr. Hackney had said all that was necessary was patch and a coat of hot tar. When the Dept. went out for an estimate, they asked for the contractors to come out and look at the roof. It was hie oug- gestion to get someone knowledgeable to set up the specs. Councilman Malston noted Chief Winston .- J KENAI CITY COUNCIL AUGUST 6, 1980 �} Page 13 had Hone what Council told him to do, but it turned out to more than we expected. He asked Chief Winston if part of the problem could be antenna wires? Chief Winston replied he didn't know, it could be. Council- man Malston asked what was our budgeted figure? Council- man Hall replied $3,500. Councilman Malston suggested we should have the Public Works Dept. have a look at this, and table it till the next meeting. Council- man Hall said Mr. Hackney said he has already looked at this. Mr. Kornelis said Mr. Hack neyis the best one to look at this. This is very common to have differ- ent bids on roof jobs. Councilman Ambarian noted l the roof is ten years old, it may need more than a patch job. Councilman Mueller said they have offered a two year guarantee. Councilman Hall said $2,900 is not much money for a two year guarantee. It's slot less than 022,000. MOTION, Amendments Councilman Malston moved, seconded by Councilwoman Glick, to amend the resolution to award the contract to Schilling. Councilman Ambarian asked, do we have the money in the budget? Finance Director Brown replied yes, we would take it from the budget as a whole. Council- woman Glick asked, in the Schilling proposal he lists, "1 ply of R," W.D. Roofing has 03 ply of asphalt and felt." Is there any difference? Council- man Hall said in the three lower bids, he didn't see a great difference. Councilwoman Glick asked, Just in the kind of material used? Councilman Hall reitereated he couldn't see that much difference in any of them. VOTE, Amendments Notion failed, with Councilman Malston, Council- woman Glick voting yes. VOTE, Blain Motions Notion passed, with Councilmen Hall, Mueller, r Measles, Mayor O'Reilly voting yes; Councilman Malston, Ambarian, Councilwoman Glick voting no. G-12 Resolution 80-128 - Transfer of Funds - General —_ fund Budget - Maintenance Agreement & Misc. Repairs, 11 I -M I i I 0 KENAI CITY COUNCIL AUGUST 61 1980 Pago 14 Animal Control - $200 NOTION Councilman Measles moved, seconded by Councilman Mueller, to approve the resolution. Councilman Malston asked, Animal Control has a type- writer, the Recreation Dept, does not, why? Mr. Brighton explained the recreational typing is done by Kim. This is just a maintenance contract, also. There was no public comment. Notion passed unanimously by roil call vote. G-13 Resolution 80-129 - Transfer of Funds - General Fund Budget - Pump Out Restrooms in Parks - $SO MOTIONS Councilman Ambarian moved, seconded by Councilwoman Glick, to approve the resolution. There was no public comment. Notion passed unanimously by roll call vote. 0-14 Resolution 80-130 - Transfer of Punds - Harbor Study Capital Project - Extend Administrative Coordinator Contract for 60 Days - $3 400 MOTION$ Councilman Ambarian moved, seconded by Councilman Measles, to approve the resolution. There was no public comment. Councilman Ambarian asked to put the starting and ending date on the extension for the record. Mr. Brighton said it will be extended from the date of the original contract. Atty. Delahay asked, wasn't he off for awhile? Mr. Brighton replied, one week. Mr. Davis said the contract would start July 28, 1980. i°lo�+�� �c.tGvji .�►�av�;roo�.cl b� r'r,tl tali vs�c„ G-IS Resolution 80-131 - Awarding Contract for Con- struction of Interceptor Line 6 Sewage Pump Stations MOTION$ i f � 1 .9 0 KENAI CITY COUNCIL AUGUST 61 1980 h Page 15 Councilman Ambarian moved, seconded by Councilwoman Glick, to approve the resolution. There was no public comment. Councilman Ambarian asked when were the bids open? Mr. Kornelis replied yesterday (8-5-80) at 1000AM, the others at 200 PM. Councilman Ambarian said he has spoken to several contractors that were con- cerned about the low bid, they hope the Public Works Dept. would review the figures carefully. Mr. Kornelis said the president of the company was at the bid opening and said there could be a potential error. Today (8-6-80) Mr. Kornelis received a phone call and tologram that they have reviewed the fig- ures and found no errors. They have a bid bond and will have a performance bond. Councilman Ambarian asked, the deductive alternate #1, has that been resolved? Mr. Kornelis replied yes, he will review. Phase 1 is the most critical part. We are looking at future project for outfall. The deductive alternate was bid with this as part. If we accept Phase 3, we should accept the deductive alternate. Phase 2, the line is an extension of Phase 1. Motion passed unanimously by roll call vote. G-16 Resolution 80-132 - Awarding Contract - Construct- ion of Fidalgo Subdivision Street Improvements MOTIONS Councilman Ambarian moved, seconded by Councilman Measles, to approve the resolution. There was no public comment. Councilman Ambarian asked Mr. Kornelis, Regarding the Quality Asphalt bid, what is the time schedule? Mr. Kornelis replied none is required, but the under- ground work will be done in 60 days. He further explained because of the timing, we said to leave the paving till next year. Councilman Ambarian asked could this be the same as Willow St. and not be paved until late summer? Mr. Kornelis replied the specs say July 30 (he thought). It was orig- inally set up to do this year, it was the main con- cern of all the contractors. We would have to add a contingency for bad weather, so we cahnged it at that time. Motion passed unanimously by roil call vote. I i , 1 KENAI CITY COUNCIL J AUGUST 6, 1980 I Pago 16 0-17 Resolution 80-133 - Awarding Contract - Engin- eering Services - Peninsula Engineering - Pidalgo Subdivision Street Improvements -- $72,740 MOTIONS Councilman Ambarian moved, seconded by Councilman Malston, to approve the resolution. There was no public Comment. j Motion passed, with Councilwoman Glick voting no. 9-4 Ordinance 596-00 - Increasing Rev/Appns - Capital - --- Project Fund - Bidarka, Barnacle, Caviar, Rodoubt, Fidalgo Streets - 01,030,000 j Finance Director Brown gave the corrected figures: Increase Appropriations: '. + Inspection 072,740 J Contingency 67,260 + y Mr. Kornelis explained we have Frontage Rd., there will be enough to handle it. When it is bid, we will know if there is any left to start a new , Q project. Councilman Ambarian asked would there be enough money to do the road by D&A to Main St. Extended? Mr. Kornelis replied there could be. � He suggested we leave the money in "construction" , in the ordinance. He had thought of Main St. Loop !, Motion passed unanimously by roll call vote. , p G-18 Resolution 80-134 - Authorizing Bill Brighton + and/or Keith Kornelis to Sign for EPA Grants for Interceptor a Sewage Pump Stations i MOTIONS Councilman Measles moved, seconded by Councilman Malston, to approve the resolution. There was no public comment. ;lotion passed unanimously by roll call vote. - 0-19 Special Use Permit - Glacier State Telephone MOTION$ Councilman Ambarian moved, seconded by Councilwoman Glick, to approve the permit. Q ' i 11 ; i KENAI CITY COUNCIL AUGUST 6, 1980 Page 17 Motion passed unanimously by roll call vote. G-20 Special Use Permit - Property World, Inc. MOTIONS Councilman Ambarian moved, seconded by Councilman Measles, to approve the permit. Councilman Mueller requested abstention from the i vote. Councilman Ambarian sai3 they should have the size of the sign. Airport Manager Swalley said they have a standard size, it is in the place where the Sheffield sign was. Motion passed unanimously by roll call vote, with Councilman Mueller abstaining. G-21,22,23 Lease Amendments - Andy's Flying Service, Change to SouthCentral Air, Inc. MOTION: Councilman Ambarian moved, seconded by Councilman Measles, to approve the amended leases. Motion passed unanimously by roll call vote. G-24 Lease Amendment - U.S. Fish & Wildlife r MOTIONS Councilwoman Glick moved, seconded by Councilman Malston, to approve the amended lease. Councilman Ambarian asked if this was the same method of appraisal used as on the other problems. Mr. Brighton replied yes. Motion passed unanimously by roil call vote. ✓ G-2S Lease Amendment - Robt. Britt to James Carter, Sr., Lease Rate Change f. MOTIONt u Councilman Malston moved, seconded by Councilman Measles, to approve the lease rate change. Motion passed unanimously by roll call vote. y . z 0 I rill a ■, KENAI CITY COUNCIL AUGUST 6, 1980 Pago 18 G-26 Airport Lands Lease - Raven Transit MOTIONS Councilman Measles moved, seconded by Councilwoman Glick, to approve the lease. Notion passed unanimously by roll call vote. 0-27 CH2M Hill - Sewer Treatment Plant Services During Construction MOTIONS Councilwoman Glick moved, seconded by Councilman Measles, to approve the billing. Motion passed unanimously by roil call vote. G-20 CH2M Hill - Sewage Projects Design - $17,055 MOTIONs Councilman Ambarian moved, seconded by Councilwoman Glick, to approve the billing. Motion passed unanimously by roll call vote. G-29 VSKH - Soils Conservation Contract - $10,137 MOTIONs Councilman Measles moved, seconded by Councilman Malston, to approve the billing Motion passed unanimously by roil call vote. G-30 Peninsula Engineering - Fidalgo Improvement Project - 03,753.92 Finance Director Brown explained the amount was $3,753.92 because of the retainage. MOTIONS Councilman Measles; moved, seconded by Councilman Hall, to approve the billing, as amended. Motion passed unanimously by roll call vote. • 1 (t I I i ti I � j � I i I i i I , 1 Bi 0 KENAI CITY COUNCIL AUGUST 6, 1980 Page 19 0-31 Partial Payment - Alaska Boiler i Heat Exchange - Lube Facility & Shop Building Addition _ $43#300 Mr. Kornelis noted the correct amount is listed on the back page, it is $22,700. MOTIONS Councilman Ambarian moved, seconded by Councilwoman Glick, to approve the billing. Motion passed unanimously by roll call vote. G-32 OMNI North - City Administration Building - $95,780 MOTION: Councilman Ambarian moved, seconded by Councilman Measles, to approve the billing. Mr. Korneiis said the contractor asked for insula- tion on the building, it will be complete tomorrow. He explained Architect Carmen Gintoli suggested payment be held until the work is complete. With consent of second, Councilman Ambarian amended his motion to include the payment be held until work is complete. Motion passed unanimously by roll call vote. 0-33 Support of Cultural Facility on October ballot Kathy Settle, of the Cultural Facilities Committee, spoke. She said she would like to have this on the October ballot rather than a town hall meeting. MOTION$ Councilman Measles moved, seconded by Councilman Mueller, to put support of the cultural facility on the October ballot. Mayor O'Reilly asked Mrs. Settle if she wanted to state, *Do you wvnt a culture facility of this type in this community?" Mrs. Settle replied yes. Councilwoman Glick suggested a resolution be drawn up for the next meeting, and it should be in the paper. Councilman Measles noted a ballot would be a public hearing then instead of at the meeting. He felt it was being done twice. Atty. Delahay said to put it on the ballot, there should be a s resolution r f I I� i i I I I I i KENAI CITY COUNCIL AUGUST 6, 1980 Page 20 MOTION, Amondod: Councilman Measles, with consent of second, amended his motion to direct the administration to draw up a resolution for placing the cultural facility on the October ballot. There was unanimous consent of Council. G-34 05 Temporary Office Space - Harbor Commission Secretary - Harbor Commission Mayor O'Reilly asked who put this on? Mr. Brighton replied this was at the request of the Harbor Commission. Ile said Mr. Williams had already covered this. Mayor O'Reilly asked Mr. Williams if he wished to put the two items together and discuss them. Mr. Williams said the Harbor Commission is asking clarification of its duties. They are at odds as to what they can and cannot do. if they must be required to come before Council for all costs, they should look at the ordinance regarding the Harbor Coiru:tission. The secretary and office space will be much more than that. Councilwoman Glick replied the ordinance spells this out, they should remember the Harbor Commission is just advisory. The Council has to know what the Harbor Commission is doing. Mr. Williams explained he didn't mean to "stonewall" but they have spent slot of time getting proposals, " then they have to explain to the Council without the Council taking their suggestion as an advisory committee. Councilman Mueller said if they could read the minutes, they could have a background of action. Mr. Williams agreed, he explained if they C' had a secretary they would have the minutes to the Council. Right now they are hard-pressed to got these themselves. Councilman Mueller suggested this be held till t1he ;:ors session. Mayor O'Reilly said he agreed, the grant from CZM is not final yet. Mr. Williams said the Harbor Commission has discussed this, but whether they get the funds or not, they will need a secretary and an office. Mayor O'Reilly asked Finance Director Brown if they have the funds. Mr. Brown replied if it is taken out of the $500,000, --- they do have the funds. Councilman Measles asked do they have 1/2 secretary position in the budget? Mr. Brown replied in the $500,000, they budgeted a full-time secretary and a full-time administrative coordinator. Councilman Mueller said it isn't spelled I'. i �Y'- T:i• 4 .. .. �'. 1'S.-.�.. r ..-,_.r+�1a-t', .r. i .- n++ •.... �y�.�..y=�.. ��� __-- r. +ln'as: ya�r�✓^,1 . � - y ., a =_-- M. KENAI CITY COUNCIL AUGUST 61 1980 Pago 21 out what is needed, where, etc. Mr. Davis ex- plained 1/2 secretary position is what is covered by the State, the Harbor Commission feels we need a full-time secretary. Mayor O'Reilly asked if they had a space in mind. Mr. Davis replied, he has checked in the 300 square feet range. The problem is it is a temporary arrangement. The Decor Building and the Bence Building have space and will lease on a monthly basis. Councilman Ambarian said we are getting wider and wider on communications. He has problems himself, and would feel better with a work session. In reply to a question by Mayor O'Reilly, Mr. Williams said the next Harbor Commission meeting is August 19, he would suggest a work session be quite a bit before that. The Commission will be working with contractors at that meeting. Councilwoman Glick said most generally the Council is receptive. One time the Council thought otherwise than the Harbor Commission recommendation. There are times when it will be questioned. Council agreed to have a work session with the Harbor Commission August 11, 1980 at 7s00 PM. Mayor O'Reilly noted he will be out of town, Vice -Mayor Glick will chair the meeting. Ad- ministration was directed to develop an agenda and notify those involved. H. REPORTS H-1 City Manager City Manager Brighton spoke. 1. He has received the school budget from the Bor- ough. There is nothing shown for the Kenai schools for the next five years. MOTION s Councilman Ambarian moved, seconded by Councilwoman Glick, to send a letter of objection to the Borough School District. Motion passed unanimously by roll call vote. 2. He noted the Harbormaster salaries listed in the packet. 3. He has prepared a draft of a letter to Linwood Lane residents. He suggested that be discussed :u F KRNAI CITY COUNCIL AUGUST 6, 1980 Fago 22 at a work session. Councilman Ambarian said the first letter was confusing, the cocond letter will clear up the situation. j Council agreed to send the letter as written. 4. Ito emphasized tho importance of a work session. In addition there ought to be other discuaaionas a. Federal rovenuo funds, he referred to Finance Director Brown's memo, and noted requests oxcood available funds. b. A memo wont out to Dept. hands regarding the money available at the next Legislative session. Council should set guidelines also. c. The cemetary is City-ownod. There is no records as to who is located there, and there have boon soma probloms. H-2 City Attorney ; Atty. Dolahay spoke. j 1. Frontage !toad improvements payments. The City can set up assessment costs. It's too late to do Frontage Rd. this year. Ho suggests an ordinance to set up a payment schedule of •4 assessment districts out of capital funds. Mr. Brown said the ordinance says only bond moneys can be used for assessment districts. Atty. Delahay said part could be capital funds. Mr. Brown replied, the assessed moneys would have to be bond moneys, the portion not assessed can be from any source. Atty. Dolahay said he would rather have it by ordinance so the City could set up funds rather than by bonding. 2. Minority Business Entorpriso policy, as referred to in his memo. He is in the process of pro - paring policy. It will make the bidding process more costly, he noted. H-3 Mayor I Mayor O'Reilly spoke. 1. Reception by Alpetco. He met some German equipment suppliors, who are also financiers. He noted there are some disquieting rumors about the project. `I �S 1 KENAI CITY COUNCIL AUGUST 6, 1980 Page 23 2. Luncheon by Pacific Alaska LNG. The project is proceeding slowly, but he did not have any further information regarding the time. 3. August 7 he will be offering a resolution suppor- tive of the in -State usage of natural gas liquid without a specific proposer mentioned. He would like a motion of Council indicating support of the concept. MOTIONS Councilman Measles moved, seconded by Councilman Mueller,for support of the Mayor's action. Motion passed unanimously by roil call vote. 4. He will continue on his personal trip to meet with Exxon and Shell in Houston regarding space in the area for natural gas liquid facility if they so choose. MOTIONS Councilwoman Glick moved, seconded by Councilman Ralston, to direct Mayor O'Reilly, while outside on personal business, to continue his travels to Houston to contact and Exxon and Shell and relay to them our support and interest should they choose to do any development in our area. There was unanimous approval by Council. Mayor O'Reilly said he would further be seeing Phillips and City Service, and will see sotue fish wholesalers to push our local salmon. H-4 City Clerk. Clerk Whelan spoke. 1. The two Rowells listed on the Personnel Arbi- tration Board are married. As there is appar- ently no question of legality, she wished the Council to be aware of the situation. Council agreed this was acceptable. Councilman Measles asked how are they selected? Atty. Delahay replied alphabetical. 5 are selected by the City Clerk, the employee can eliminate any, so can the City Manager, down to 3. Those 3 are final. The City Clerk can pick 5 more. 4 A J � r KENAI CITY COUNCIL AUGUST 6, 1980 page 24 2. Clark Whelan noted she has begun cross- reference of the Council minutes. She will bo going backwards from the present and will attempt to go back to 1960, to be used for reference material. City Manager Brighton noted in the packet is a grant permit request of Union Oil Co. from the Corps. of Engineers. He would recommend granting of the permit and also give support. Councilman Ambarian said we have a zoning ordinance, they plan pulling ravel where the an p on p gg they cannot. They will need a conditional use permit to pull from a dead gravel pit. Mr. Brighton asked Mr. - Kornelis is there was an active pit out there? Mr. Kornelis asked if they were refering to the Pelsh pit. Councilman Ambarian said it cannot be reactivated without a conditional use permit. Mr. Kornelis said he did not know. Mayor O'R eilly Reilly directed administration to check u h p on that. Councilman Ambarian noted he had no objection to the well, just to the gravel selection. H-5 Finance Director Finance Director Brown spoke. 1. Bids on T ' CO s. One ban k k in So idotna and one In Anchorage have asked to participate. The ordinance says we can only bid on Kenai banks. He would like some direction from Council. Mayor O'Reilly asked if they were fully collaterized? Mr. Brown replied yes. Council- man Malston said we should keep it with the 3 local banks. Mr. Brown noted the 3 local banks just send the money to Anchorage, but I.1 it does help the local banks. Council directed Mr. Brown to write a P resolution. 2. The auditors will be here August 18. He would like to have an audit on fixed assets. Council agreed. H-6 Planning Zoning -- - None 9-7 Kenai Borough Assembly Councilman Ambarian spoke. I; KENAI CITY COUNCIL AUGUST 6, 1980 Page 25 1. Kenai River Bridge Subdivision. The service area has been approved. 2. There will be a meeting on the Ridgeway Fire service area H-8 Harbor Commission Commissioner Williams spoke. I. There will be a Harbor Commission meeting August 19 for contract bids. 2. The Commission has had Will Thompson do a photo on harbor area. 3. Cloan-up of harbor area. The Harbor Commission has sent a recommendation to Council. If Council wants to see the pictures, he has the album. Mr. Brighton said the purpose of the pictures is to show Juneau the congestion at the harbor. Mr. Davis said the grant proposal in the original budget was sent to Dept. of Community ` Regional Affairs, it came back with suggested revisions, it brought the the total to $51,000. He sent back his thoughts and plugged in $8,000. They sounded amenable. Thero is a very good chance we will be receiving a $60,000 grant through the Borough with City match. I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD Francis Meeks spoke. 1. Foot bridge to the beach. Is it going to be put up? Mr. Brighton said he has talked to the rec- reation group. He was supposed to talk to the Public Works Dept, to see if it can be lifted. Mrs. Meeks noted it is the only access to the beach. 2. She has noted cars are driving on the berm and breaking it down. Mr. Kornelis said he has been trying to get Brown Construction to lift the bridge. We don't have a crane powerful enough. Councilman Malston said he went to the Dept. of Revenue Monday (8-4-80). A sign said they were n� . r r KENAI CITY COUNCIL AUGUST 6, 1980 Page 26 closed, they would try to open that afternoon. They did not. They were open Tuesday (8-5-80). The sign said they do not give vessel or crew permits. Also Fish 6 Game licenses are all in Soldotna. He feels we are getting the "short end of the stick." Mr. Brighton said he did not know the status, but Dick Morgan, representing the Chamber of Commerce sent a letter to Lt. Gov. Terry Miller. We have sent copies to people we sent our original letter to. Mr. Morgan has received no response. Councilwoman Glick asked, in addition to the letter, have you sent copies to the Legislators? She suggested copies be sent. Mr. Brighton said also, someone (he couldn't remem- ber who) has received word from the Representative HUgh Malone that the State will be building a $1 Million office building on Kalifonsky Beach Rd. Councilwoman Glick noted the transportation agree- ment in the packet, and asked if it required Council action. Atty. Delahay said no. Councilwoman Glick said regarding the memo on Union Oil$ 1. Have they been before Planning 6 Zoning? Councilman Measles replied yes. 2. Have they not received a permit from the Corps.? Mr, Brighton replied no. Council- woman Glick said if they have not, there will be representatives here the week of August 18 to look at permits. Councilman Ambarian noted the pavement break on Airport way has been fisted, was the leak found? Mr. Kornelis replied no. ADJOURNMENT Meeting adjourned 10:30 PM. e) Respectfully Submitted, Janet Whelan City Clerk i i I I I i I • U b I '