HomeMy WebLinkAboutResolution No. 2022-79KENAI
CITY OF KENAI
RESOLUTION NO. 2022-79
Sponsored by: Administration
A RESOLUTION APPROVING THE PURCHASE OF MOTOROLA MOBILE RADIOS FOR THE POLICE
AND FIRE DEPARTMENTS UNDER A SOLE SOURCE PURCHASE FROM MOTOROLA SOLUTIONS
USING NASPO VALUEPOINT CONTRACT PRICING.
WHEREAS, the City of Kenai received and accepted a grant award from the U.S. Department of
Homeland Security passed through the State of Alaska Department of Military and Veteran's Affairs for
the purchases of emergency services mobile radios, in the amount of $112,000 (Ordinance 3323-2022);
and,
WHEREAS, the Police and Fire Departments both have complete inventories of Motorola Radios, have
personnel with experience working on and programming the Motorola Radios, and have accessories in
place for managing these radios; and,
WHEREAS, these funds will purchase 15 radios and complete the current mobile radio replacements for
both the Police and Fire Departments; and,
WHEREAS, the granting authority has approved a sole source procurement method for these radios;
and,
WHEREAS, Motorola Solutions is the only source for the Motorola APX 6500 radios to be purchased and
those radios are covered in NASPO Valuepoint contract pricing that is standardized and ensures the
lowest price available on the products; and,
WHEREAS, KMC 7.15.070(b)(1) allows the City of Kenai to purchase equipment without giving an
opportunity for competitive bidding if the equipment can only be furnished by a single dealer or which has
a uniform price wherever bought.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the City Manager is authorized to make a sole source purchase, per City Code, in
lieu of the City conducting a bid process.
Section 2. That the City Manager is authorized to issue a purchase order to Motorola Solutions in an
amount not to exceed $112,000 for purchase Motorola mobile radios, software, and accessories.
Section 3. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 21 ST DAY OF DECEMBER, 2022.
Brian Gabriel Sr" Mayor
(LA W A
Michelle S er MC, 6ty Clerk
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Resolution No. 2022-79
Page 2 of 2
Approved by Finance: �—
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K E N AI
City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611.7794 1907.283.75351 www.kenaixity
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Paul Ostrander, City Manager
FROM: David Ross, Police Chief
DATE: November 28, 2022
SUBJECT: Resolution No. 2022-79 — Sole Source for Motorola Radios.
The City of Kenai applied for and received a grant through the State of Alaska Department of
Military and Veterans' Affairs in the amount of $112,000 for the purchase of mobile radios for the
police and fire departments, and some software updates to police portable radios. This grant will
be the last in a series of grants that have been obtained over the last few years to replace all
police and fire portable and mobile radios.
This memo is intended to support the resolution for a sole source purchase for those radios,
software, and accessories from Motorola Solutions. The quotes we have total $109,351.97, so
no additional city funds will be required for this purchase.
There are a number of reasons to use a sole source with Motorola for this purchase. KPD and
KFD are both fully equipped with Motorola radios, and their personnel have experience working
on and programming the Motorola radios. The departments also have accessories in place for
managing these radios. This will replace the remaining radios with the same ones that we have
been buying, making both maintenance and operations consistent across all the vehicles. The
mobile radios that are currently in use by both departments have proven extremely reliable, with
availability of maintenance from the vendor when required. The Motorola APX6500 radios to be
purchased are covered under the NASPO Valuepoint contract that is standardized and ensures
the lowest price available on the products. A sole source purchase has been approved by the
granting agency, the State of Alaska Department of Military and Veterans' Affairs.
The Council will be considering the ordinance (3323-2022) to accept and appropriate these grant
funds at the same meeting this resolution is heard.
I am respectfully requesting consideration of the resolution authorizing the purchase from
Motorola Solutions in an amount up to $112,000, which is the amount of the grant.
L-J