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HomeMy WebLinkAboutResolution No. 2022-80KENAI CITY OF KENAI RESOLUTION NO. 2022-80 Sponsored by: Administration A RESOLUTION AUTHORIZING THE PURCHASE OF WATCHGUARD POLICE IN -CAR VIDEO SYSTEMS UNDER A SOLE SOURCE PURCHASE FROM MOTOROLA SOLUTIONS USING NASPO VALUEPOINT CONTRACT PRICING. WHEREAS, the City of Kenai received and accepted a grant award from the U.S. Department of Homeland Security passed through the State of Alaska Department of Military and Veteran's Affairs for the purchase of police in -car video systems, in the amount of $82,500 (Ordinance 3323-2022); and, WHEREAS, in 2021 the Police Department evaluated three vendors with three separate in -car video systems, and that analysis led to the start of those in -car video system replacements with the Watchguard system; and, WHEREAS, the department has already upgraded 3 of the vehicles for approximately $19,000 and a part of that update the City shop and the City IT departments have spent considerable time on the project setting up the new systems and the server storage; and, WHEREAS, it is important to continue the replacement with the system that has already been selected for a number of reasons including efficiency, consistency among officers, maintenance of equipment, maintenance of software and server, and City shop installation; and, WHEREAS, these funds will purchase 14 additional in -car video systems and complete the replacement in all the patrol vehicles; and, WHEREAS, the granting authority has approved a sole source procurement method for these in -car video systems; and, WHEREAS, Motorola is the only source for the WatchGuard 4RE In -Car video systems to be purchased and those systems are covered under NASPO Valuepoint contract pricing that is standardized and ensures the lowest price available on the products; and, WHEREAS, KMC 7.15.070(b)(1) allows the City of Kenai to purchase equipment without giving an opportunity for competitive bidding if the equipment can only be furnished by a single dealer or which has a uniform price wherever bought. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the City Manager is authorized to make a sole source purchase, per City Code, in lieu of the City conducting a bid process. Section 2. That the City Manager is authorized to issue a purchase order to Motorola Solutions in an amount not to exceed $82,500 for the purchase of police in -car video systems. Section 3. That this Resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 21ST DAY OF DECEMBER, 2022 New Text Underlined, [DELETED TEXT BRACKETED] Resolution No. 2022-80 Page 2 of 2 C; >� A, Brian Gabriel Sr., Mayor Approved by Finance: L- New Text Underlined; [DELETED TEXT BRACKETED] KENAI City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1 907.283.75351 www.6nai.city MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: David Ross, Police Chief DATE: November 28, 2022 SUBJECT: Resolution No. 2022-80 — Sole Source for Police In -Car Video. The City of Kenai applied for and received a grant through the State of Alaska Department of Military and Veterans' Affairs in the amount of $82,500 for the purchase of police in -car video systems. This memo is intended to support the resolution for a sole source purchase for those in -car video systems from Motorola Solutions. The quote we have totals $82,420.70, so no additional city funds will be required for this purchase. The primary reason for a sole source for this purchase is that we have already begun the replacement of our in -car camera systems with Watchguard cameras that are sold by Motorola. In 2021 we evaluated three different camera systems by three different vendors and determined the best and most cost-effective solution, of the three, was the Watchguard. We have since purchased and installed three of those units. The City shop and City IT Department both spent substantial time installing the equipment and setting up the software and server for the uploads of video. It is very important to maintenance and operation of fleet equipment like video systems, for them to be consistent across the fleet. The Watchguard 4-RE video systems to be purchased are covered under the NASPO Valuepoint contract that is standardized and ensures the lowest price available on the products. A sole source purchase has been approved by the granting agency, the State of Alaska Department of Military and Veterans' Affairs. The Council will be considering the ordinance (3323-2022) to accept and appropriate these grant funds at the same meeting this resolution is heard. I am respectfully requesting consideration of the resolution authorizing the purchase from Motorola Solutions in an amount up to $82,500, which is the amount of the grant.