Loading...
HomeMy WebLinkAbout1979-08-01 Council Minutesr a AGENDA KENAI CITY COUNCIL - REGULAR MEETING AUGUST 1, 1979 - 7: 00 P.M. KENAI PUBLIC SAFETY BUILDING PLEDGE OF ALLEGIANCE A. ROLL CALL AGENDA APPROVAL B. HEARINGS 1. Ordinance 513-79, adding a step "CC" to the classified salary schedule 2. Ordinance 517-79, dumping or discharge of septic material into City sanitary system 3. Ordinance 518-79, "Senior Citizens Outreach Project FY 1079-80" 4. Transfer of beverage dispensary license - Casino Bar C. PERSONS PRESENT SCHEDULED TO BE HEARD 1. Mr. and Mrs, Frenchy Cresswell 2. Mr. Larry Vavra D, MINUTES 1. Minutes of the regular meeting of July 18, 1079 L. CORRESPONDENCE F. OLD BUSINESS 1. Reconsideration - Addendum to contract - Ted Forei a Associates 2. Lease of Airport Facilities - Hertz, Raven and Sheffield House 3. Peninsula Enterprises - Mukluk Building 4. Addendum to contract - C112M Hill 0. NEW BUSINESS AUCTION -16.25 acres of City owned lands 1. Bills to be paid - bills to be ratified 2. Requisitions exceeding $500 3. Ordinance 519-79, recognition of donation in the amount of $3,212 from Xt Nu Sorority 4. Resolution 79-104, transfer of monies per amendment to contract with CH2M Hill 5. Resolution 79 105, transfer of monies in the Airport Runway Paving Capital Project Fund 6. Resolution 7A 108, transfer of monies in capital project "Water and Sewer Lines" 7. Resolution 79-107, rejecting all bids for a used vehicle for Airport Operations vehicle 8. Resolution 79-108, transfer of monies in Legal Department small tools a equipment 9. Resolution 79-109, expressing will of employees to withdraw from social security system 10. Contract guaranteeing reimbursement of fees for bonding counsel a financial advisor U. Foster *Marshall contract for financial consulting services 12. Contract with USKH for topographical study tS n AGENDA, Pap Two 13. Contract Change Order No. I - Cordova Construction - Kenal-Walkor Lane 14. Payment to C112M Hill with letter attached Is. Payment to C112M Hill 16 . Final payment to Harold It , GaIllott, Jr , for professional engineering services 17. Final Periodic Pay Estimate - Norcon, Inc. 10. Change Order No. 2 - Norcon, Inc. - Airport Improvements Project 20. Periodic Estimate No. 3 - Wildwood Construction, Inc/Alaska Constructors, Inc./J.V. 21. Discussion - City Hall Complex & CHIP funds 22. Discussion - purchase of gravel and approval to go to bid 23. Discussion - rooting repairs on certain City owned facilities 24. Discussion - policy on signs within the City of Kenai 25. Discussion - Airport Operations vehicle 26. Discussion - Kenai Peninsula Community Care Center Lease 27. Special Use Permit - Andy's Flying Service 20, Special Use Permit - Katmai Motel 29. Sublease Dollar - Rent-A-Car It. REPORTS I . City Manger 2. City Attorney 3. mayor 4. City Clerk 5. Finance Director 6. Planning a Zoning Commission 7. Borough Assembly 9. Public Works Committee from Council 9. Harbor Commission MAYOR a COUNCIL - QUESTIONS AND COMMENTS 1. PERSONS PRESENT NOT SCHEDULED TO BE HEARD ADJOURNMENT , � ' � ~_ �. | � �_= l KENAI CITY COUNCIL - REGULAR MEETING GUST 1, 1970 - 7: 00 P.M. .. NAI PUBLIC SAFETY BUILDING MAYOR VINCENT O'REILLY PRESIDING PLEDGE OF ALLEGIANCE A. ROLL CALL Present: Phillip Aber, Edward Ambarian, Charles Bailie, Betty Glick, Ron Malston, Vincent O'Reilly and Michael Seaman. Absent: None AGENDA APPROVAL There were no objections to the addition of item 0-20, Dollar Rent-A-Car lease of Airport Terminal space. B . IWARINGS B-1: Ordinance 513-79 Mayor O'Reilly read Ordinance 513-79 by title only. "An ordinance amending the personnel regulations of the City of Kenai by adding a Step "CC" to the classified salary schedule." Mayor O'Reilly opened the meeting to the public. Mrs. Lillian Hakkinen, employee with the City of Kenai. Mrs. Hakkinen came before Council as the employee with the longest years of service for the City and whom the addition would affect at this time. Mrs. Hakkinen explained that for the past two years she has just received the cost of living increase but no merit increases as do other City employees as the classified salary schedule does not address tenure. Mrs. Hakkinen stated that several other employees will soon be in the same situation and it would not appear fair to penalize employees for staying with the City. There was no further public comment. MOTION: Councilwoman Glick moved, seconded by Councilmen Seaman, for adoption of Ordinanae 513-79, adding step "CC" to the classified salary seheddled. Councilman Ambarian stated that he would vote against the ordinance as he felt adding an additional step would be revising the entire salary schedule without properly looking at the overall table. Councilman Aber advised that when the salary schedule was presented it was his feeling that the schedule tried to incorporate two things -- onetcost of living allowance and merit increase and tenure. Councilman Aber stated that he did not feel that 1 I i �II 1 r8/1/79 - Page 2 the present table was adequate for the present needs. QUESTION: Motion passed by roll call vote with Councilman Ambarian voting no. B-2: Ordinance 517-79 Mayor O'Reilly read Ordinance 517-79 by title only. "An ordinance amending the Kenai Code relative to the dumping of the discharge of septic material into the City sanitary sewer system. There was no public comment. MOTION: Councilman Malston moved, seconded by Councilman Aber, for adoption of Ordinance 517-79, providing for a civil penalty provision for the violation of discharge of septic material into the City sanitary sewer system, Motion passed unanimously by roll call vote. -3: Ordinance 518-79 i Mayor O'Reilly read Ordinance 518-79 by title only. "An ordinance establishing a special revenue fund entitled "Senior Citizens Outreach Project FY 1979-80" by increasing estimated revenues and appropriations in the amount of $12,000." There was no public comment. MOTION: Councilman Malston moved, seconded by Councilwoman Glick, for adoption of Ordinance 518-79, "Senior Citizens Outreach Project PY 1979-80". Motion passed unanimously by roll call vote. B-4: Transfer of beverage dispensary license MOTION: Councilwoman Glick moved, seconded by Councilman Seaman for authorization to submit a letter of non -abjection for the transfer of a beverage dispenary license for the Casino Bar. Motion passed unanimously by roll call vote. J. PERSONS PRESENT SCHEDULED TO BE HEARD C-k Mr. and Mrs. Frenchy Cresswell Mrs. Cresswell advised Council that they would like water and sewer available to J S/1M - Page 3 ki their residence located at the corner of Cook a Bread Streets as they gave the City 35' of their property in 4fou of an assessment in the amount of $2,074 fourteen years ago. Mrs. Crosswell stated that in conversations with the former City Manager and Director of Public Works, they were advised that it would cost them approximately $10,000 for 150' line to their property. The Cresswells were requesting Council consideration for assistance in their hooking up to City water and sewer. Councilman Aber explained the situation at the request of the Mayor in that the line runs approximately 47' from the Cresswell's property line. Councilman Aber also advised that in the eastern portion of the City, the line was stubbed to the owner's property line and any additional expense for hook-up was at the expense of the property owner. Councilman Aber also stated that it would be beneficial if Administration could determine how the assessment figure was arrived at in this particular assessment district. Council concurred that additional information be compiled by Public Works and Adm. and the matter be considered at the next regular meeting of Council. C-2: Larry Vavra Mr. Vavra, representing Union Oil, advised Council that Union would have a crew in the area doing seismic work off -shore and will have some recording equipment sot up on the bluff areas along the City. Mr. Vavra explained that the equipment would be located on private property for a short period of time only. Mr. Vavra advised that Union Oil wished the City to be aware of the work prior to contacting the private property owners. MOTION: Councilman Bailie moved, seconded by Councilman Malston, that the City has no objection to the activity as planned and described by Union Ail. Motion passed unanimously by roll call vote. D. MIIMTES D-1: Minutes of the regular meeting of July 18, 1079 Councilwoman thick requested that the following items be amended to the minutes: page 3 - within text under C-2 - "........make recommended changes to amend the general commercial zone to allow for churches as a conditional use and to concur with the Planning and Zoning Commis.:ion to petition the Borough to set up a public hearing and forward to the planning consultants for inclusion in the Kenai Comprehensive Plun. Paged - unds-r P-5........... scope of the project would be negotiated and agreed u own .I..... Page 10 - O 10 should read . , , . ,Periodic Estimate #1 Page 12 - H-S: ........contacted by a member of the Kenai Elks Club who said they... Minutes stood approved as corrected. i t t W 1. ` 8/1/79 - Page 4 .f A -CORRESPONDENCE E-1: Mr. James E. Carter Mayor O'Reilly acknowledged receipt of a letter from Mr. Carter relative to the Mukluk Building. E-2: Letters of thanks Mayor O'Reilly submitted a draft letter to be sent to Andy's, Polar and Kenai Air for their outstanding service provided in transporting passengers during the recent suspension of service by AAL Council concurred. E-3: Mayor O'Reilly stated that a letter had been received from a Mr. Madden, the State -Federal Coordinator, who inquired if the City wished to indicate support for the funding request by the Salvation Army, Councilman Ambarian suggested that Council not respond to such a letter until such a time that Council has given due consideration to the senior citizen situation presently being reviewed by ad hoc committee from Council. Council so concurred. E-4: Mayor O'Reilly advised that a letter would be sent to the assistant to the President of the United States asking for support on items that were discussed with the gentlemen on his trip through Alaska. Council concurred. OLD BUSINESS F-1: Reconsideration - Ted Forst a Associates request MOTION: Councilman Bailie moved, seconded by Councilman Aber, for reconsideration of amendment to contract between City and Ted Forst a Associates. Motion passed by roll call vote. Voting yes; Aber, Ambarian, Bailie and Seaman. E Voting no; Glick, Malston and O'Reilly. Councilman Ambarion stated that he felt that all of the facts concerning this matter were not completely addressed and in lieu of the fact that CEIP had approved the additional cost in soils testing, the City should reconsider the matter accordingly. - Public Works Director Keith Kornelis stated for the record that when the contract was awarded to Ted Forst a Associates it did not include a rate for soils testing 4 and at the start of the project, Air. Forst reported that in gvt:hig into the project, it appeared a necessity to run tests which Mr. Kornells concurred with, however, he - --- i did point out to Ted Forst that he could not guarantee additional payment without _— the approval of Council, Councilman Ambarian inquired it the City would be to a -- = difficult position on future funding should they refuse to pay for a portion of the protect approved by CEIP and City Attorney Schlereth advised that the contract was written to terms of coveAng the total cost of the project and that is what was agreed a 1 ti s� 9 J, 8/1/79 - Page S to between the City and the Contractor. Councilman MAIO= stated that Air. Aorot was notified to determine that hip bid was adequate enough to cover, the project -- when he found that additional testing was required, he should have come to the City to get approval to amend the contract and in approving; the additional payment, the City will be giving an "open book" to all eontractora doing work for the City. Councilwoman Glick reiterated her comments from the last meeting in which she stated that the City is assuming they are doing: business with professionals and it would appear that in projects such as the one in question, additional tests, etc. would be an extra consideration for inclusion in project costs and if additional costs are involved, the contractor should come immediately to the City Council for further negotiations. City Attorney Sehloreth advised that there appears to be more and more problems with engineering contracts and perhaps the City should look into receiving bids from engineers with a "not to exceed" figure. City Attorney Sehleroth further commented thM the City is putting professionals in difficult positions by having to return to the City each time they feel that certain work must be included within the scope of the project. City Attorney Schlereth advised that perhaps the Public Works Committee should sit down and establish a new way for selecting its engineering firms. Councilman Bailie reported that every professional knows there is an "advise and h consent" requirement from every client and felt that even an engineer should not proceed without consent. Councilman Aber inquired from the Public works Director if any of the soils testing took place without the City being advised of its need? Mr. Kornolis advised that in a telephone conversation with Mr. Forsi, they advised that they would use a firm from Anchorage that was in the area for the testing that needed to be done. Councilman Aber roitorated -- if the Public Works Department had indeed been contacted prior to the start of the project relative to the addition of aMls testing and Mr. Kornelis advised that he had been contacted. Mr. Kornells explained that at this portion of the project it was difficult to determine if costs would exceed the original bid amount. Councilman Malston stated that he failed to understand when Ted Porsi bid the project and additional tests were required, that the engineer would not realize that additional costs would be incurred and return to Council with an amendment at that time. MOTION - AMENDMENT TO CONTRACT Motion failed by roll call vote. voting no; Railie, Glick, Malston, O'Reilly. Voting yes; Aber, Ambarian and Seaman. F-2: Usse of Airport Facilities City Attorney Schlereth stated that at the last meeting the matter was brought up to relocate some of the concessionaires within the Terminal to allow additional space for Polar Airlines, Mr. Haynes, representing Raven Transit, was contacted with the proposal and he was not agreeable to the move. Polar Airlines then contacted Avis to see if they would exchange places and they were not agreeable to such a plan. City Attorney Schlereth advised that it would involve court action in order to move the tenants against their wills. Councilman Ambarlan stated that Council was being asked 8J10/,79 - Pago a to make administrative decisions. Councilman Hnilia stated that Raven Transit hrid been ^, a lessee with the City even through the "loan" years and should be given Rome con- sidoration, Councilman Seaman stated he would support taking whatever action necessary to make the necessary adjustments, Councilman Aber suggested that Mr. Haynes moot with Council and Administration to determine his concern in moving Raven Transit, Councilman Malston suggested that the leases address the matter so that the City is given more latitude to allow changes and moves within the Terminal building. F-3: Peninsula Enterprises, Inc. Councilwoman Glick reported that the Public Plorks Committee from Council met relative to the City's requirements for warm storage and several questions were addressed and still need to be resolved prior to determination. Councilwoman Glick advised that the question of the situation of the present warm storage facility needed to be resolved with FAA as to whether or not the City would purchase the shop building from FAA, eto. The question before the Committee was to whether or not purchase a facility or build a new facility in the area of the current "shop yard". Councilwoman Glick suggested that no action be taken until all items are "squared away". Councilman Aber stated that the City had boon procrastinating long enough and a decision should be made in order to provide proper warm storage for the City's equipment for the up -coming winter. Councilman Aber stated that the City had awarded a lube rack bid which has expired because it was not ordered, Councilman Aber commented that winter would soon be here and the City would once again be without warm storage, Councilwoman Glick pointed out that funding is not available at the present time for ADAP grants and even then it does not mean that funds will be allocated for warm storage for the City of Komi, Mayor O'Reilly inquired if there would be any problems relative to the use of the Mukluk Building for warm storage and Mr. Kornelis stated he felt considerable amount of time would be lost by personnel if there were any mechanical problems and the mechanics had to travel to another location for repair and maintenance, Councilman Aber stated he would agree that it was not as convenient but the City must start thinking of costs of _ trying to start that equipment when it has been sitting out in the cold. Councilman Aber also commented that the Mukluk Building could be relocated and purchased for less than construction of a new facility without structural damage to the Mukluk Building, Councilwoman Glick stated that her personal preference would be to further develop the existing shop area. Public Works Director Keith Kornelis stated that he had talked with Charles Brown earlier in the day and they both would like to make an administrative recommendation that the -- City build a new warm storage facility using ADAP funds, Mr. Kornelis suggested that Possibly he could visit with the FAA and discuss the ADAP grants and see what the present status is. Councilman Aber stated that there would only be a couple of months of construction season left and the City would again be without warm storage for the winter. � fY ti r�= I 'I_ I �,! 8/l/ 79 - Pil p 7 MOTION: Councilman Malston moved, seconded by Councilwoman Glick, that Administration be instructed to enter into lease on the Mukluk facility Rtarting October I through March 1 and proceed with the necessary paperwork for funding for a now warm storage building to be placed in the vicinity of our present shop area. Councilman Ambarian reminded Council that Mr. Carter has gone along with the City's loose time schedule and that Mr. Carter originally had asked for an extension of his lease with the City in order to allow him to proceed with the long-term lease or sale of the facility and it would also appear that the City to getting a taste more and more for new items. Councilman Ambarian also commented that he personally is not sure that the present shop location is where it should be. Councilman Malston stated that he had no idea what it would cost to move the Mukluk Building but would imagine that it would cost a considerable amount of money. QUESTION: Motion passed with Councilman Ambarian voting no. P-4: Addendum to contract with C112M Hill City Attorney Schlereth advised that Administration had prepared an amendment per approval at the Council meeting of July 19, 1079. Councilwoman Glick inquired if, in view of the contradictory comments to the press by former City Manager Wise, was the issue not now clouded and would it not be in the best interest of the City and CH2M Hill to resolve the issue? Mayor O'Reilly suggested that the matter be reconsidered in order to review the situation and address serveral areas of concern. Councilman Ambarian stated that the addendum had been approved at the last meeting of Council and did not understand why the issue was once again before Council. MOTION: Councilman Ambarian moved, seconded by Councilman Bailie, for approval of addendum to the contract with C112M Hill for additional engineering services including the slurry coat application to the Airport in the amount of $43, 029. Councilwoman Glick stated that one of her concerns was that in view of the fact that the issue has been clouded by certain comments, that the City's future chances of obtaining funding may be jeopardized. Councilwoman Glick suggested that the matter be tabled and perhaps a work session could be held with representatives of CH251 Hill, the City and Sir. Wise present. City Attorney Schlereth reiterated discussions and action by Council at the meeting of July 18th in which the question before Council was that the additional work was approved but the engineering firm wax not given the approval to go ahead and have their contract amended accordingly. City Attorney Rcblereth stated that CH2M Hill did engineering work based on the grant application and now the question was how much should be renumerated to CH2M dill for their services w , v ai 8/1/.?9 - Page 8 r. Councilwoman (click asked Mr, Leman if ho had any problems with the Council tabling e�l the matter and resolve the questions that have arisen? Mr. Leman stated that he had road the articles in the local news media following, the last meeting of Council and he would still stand on his remarks and not as reported in the newspaper. Mr. Leman also stated that he would not have a problem with tabling the matter, MOTION: Councilwoman Glick moved, seconded by Councilman Malston, to postpone until the next meeting and contact Mr. Wise to come and present his side of the story and if he chooses not to do so, there would be no further contest of the matter. Councilman Seaman stated that the Council did approve the amendment at the last meeting and could still not understand why the matter was being brought before Council once again. QUESTION: Motion failed by tie vote, Voting yes; Glick, Malston and O'Reilly. Voting no; Ambarian, Bailie and Seaman. Abstaining; Aber, QUESTION - AMENDMENT TO CONTRACT Motion passed by roll call vote. Voting ,yes; Ambarian, Bailie, Malston and Seaman. Voting no; Glick and O'Reilly, Abstaining; Aber. G. NEW BUSINESS 00 AUCTION Mayor O'Reilly opened the meeting to the public for public outcry bid on the 16, 25 acres of land the City has placed on the market for sale. There was no public response, Councilman Ambarian stated that he felt Administration failed to properly promote and advertise the parcel of land -- thus the lack of response, Councilman Aber stated that it was his feeling that with the present economic status of the community that the City is not being fair by competing with individuals who are trying to sell their lands. Councilwoman Glick commented that the Planning s Zoning Commission had received two applications of interest on the 16,25 acre parcel -- Councilwoman Glick inquired if the individuals had been advised of the up -coming sale? City Attorney fichleroth advised that they had been contacted by letter, Public Works Director Kornelis also commented that in diseussons with a local developer, it was suggested that the City subdivide the parcel as it placed a very high financial burden on local developers, Councilman Malston stated that he felt it was the intent to sell the entire parcel to one developer -- would not be sure if the City should subdivide the parcel into smaller lots, Councilman Aber stated that perhaps the Planning Commission should sit down and prepare a plan for development for the entire parcel -- using a concept of smaller parcels if feasible, Q-1: Bills to be paid - bills to be ratified MOTION: Councilwoman Glick moved, seconded by Councilman Malston, for approval of bills to be paid and bills to be ratified as submitted this date. e IY�I�rI1i1 6/1/70 - Page 0 I- - Notion passed unanimously by roll call vote with Councilman Ambarian abstaining on Performance World. t1-2: Requisitions exceeding $500 MOTION: Councilwoman Glick moved, seconded by Councilman Malston, for approval of requisitions exceeding $500 as submitted. Motion passed unanimously by roll call vote. a-20: SubLease - Dollar Rent-A-Car City Attorney Schlereth advised that Dollar would be subleasing from Kenai Air Alaska and had their automobiles in the area and available for rental from the public. MOTION: Councilman Ambarian moved, seconded by Councilman Bailie, for approval of sublease from Kenai Air Alaska to Dollar Rent—A-Car for a term of one year for operation of car leasing agency. Councilman Malston stated that he was still concerned that the City's lease document did not allow the City latitude for moving around the concessionaires and, in addition, would J be concerned with a car rental agency taking up prime counter space. MOTION - POSTPONEMENT Councilman Bailie moved, seconded by Councilman Malston, to postpone the matter of the sublease until the City Attorney has additional information relative to parking, relocation within the Terminal, etc. Motion passed unanimously by roll call vote, RECESSED As the hour was late, Mayor O'Reilly recessed the regular meeting of the Kenai City Council until 7: 00 p.m., Thursday, August 2, 1979, • � 1 � i i i 1 k i I i I 1 I I 1 -9r_ _�_+-__._— •— ---err._ �� _- _• .----- , a n - r e -.s--+ 1 1 1 r1 August 2, 1979 - Page 10 KENAI CITY COUNCIL - REGULAR MEETING f' I ROLL CALLS ' Presents Edward Ambarian, Charles Bailie, Dotty Glick, Ronald Malston Absents Vincent O'Reilly and Phillip Aber Council reconvened at item G-3. Public Works Director Kornelis requested that one additional item be placed under requisitions exceeding $500 for Alaska - - Birch Mills for sign posts in the amount of $903.00. MOTIONS Councilman Malston moved, seconded by Councilman Ambarian, to approve payment to Alaska Birch Mills in the amount of $903.00. Motion passed unanimously. �= G-3s r Ordinance 519-79 11 Vice Mayor Glick read Ordinance 519-79 by title only. "An ordinance of the Council of the City of Kenai increasing estimated revenues and appropriations in the 1979-80 general fund budget by $3,212 in recognition of a donation from Xi Nu." MOTIONS Councilman Malston moved, seconded by Councilman f Ambarian for introduction of Ordinance 519-79, increasing estimated revenues and appropriations in the 1979-90 General Fund Budget in recognition of a donation from Xi Nu. Motion passed unanimously by roil call vote. G-4 s . Resolution 79-104 Vice Mayor Glick read Resolution 79-104 by title only. V A resolution for a transfer of monies in the amount of -- = $26,720 in the Airport Runway Paving Capital Project Fund to provide monies in the proper line items of m%pense per the amendment to the CH2M Hill design/ inspection contract which was p approved at the July 18, 1979 City Council Meeting." i 1 Fj ; { August 2, 1979 - Page 11 There was n© public comment. I i MOTIONs Councilman Ambarian moved, seconded by Councilman Malston for adoption of Resolution 79-104, transferring monies in the amount of 026,720 in the Airport: Runway Capital Project fund to provide monies per amendment to CH2M Bill design/inspection contract approved at the July 18, 1979 City Council meeting. QUESTIONS Motion passed by roll call vote with Vice Mayor Glick voting no. G-5 s Resolution 79-1(W Vice Mayor Glick road Resolution 79-105 by title only. "A resolution traneforing monies in the Airport Runway i Paving Capital Project Fund in the amount of 65,682 for i the installation of a rotating beacon per Norcon, Inc. Contract Change Order No. 2." MOTIONS Councilman Malston moved, seconded by Councilman Ambarian for adoption of Resolution 79-105, trans- forring P!nds in the Airport Runway Paving Capital Project Fund for a rotating beacon. There was no public comment. QUESTIONS Motion passed unanimously by roll call vote. j G-6s Resolution 79-106 Vice Mayor Glick read Resolution 79-106 by title only. "A resolution transferring funds in the Capital Project i x Fund entitled 'Water and Sewer Lines' in the amount of $3,490 to provide funds per Change Order #1 for Cordova -- - Construction." Public Works Director Kornelis advised that the amount ! should be changed to $3,339. MOTION s Councilman Bailie moved, seconded by Councilman Malston -- for adoption of Resolution 79-106 transferring funds in the amount of $3,339 in the Capital Project Fund entitled "Water and Sewer Lines." There was no public comment. i% r , �. August 2, 1979 - Page 12 QUESTIONS Motion passed unanimously by roll call vote. G-7s Resolution 79-107 Vice Mayor Glick read Resolution 79-107 by title only. "A resolution rejecting all bills for a used vehicle for the Airport Operations Manager." Public works Director Kornelis advised that the vehicle would have to be a 4 x 4 since the Airport Operations Manager is required to go off the runway. He felt that due to the bids being so high, a now bid for a now pick up should go out. Councilman Ambarian felt that the additional monies needed to purchase a new vehicle could be put to better use. MOTIONS Councilman Malston moved, seconded by Councilman Ambarian for adoption of Resolution 79-107 and to reject all bids for a used vehicle. it was determined that a resolicitation of bids for a used vehicle should go out. There was no public comment. QUESTIONS Motion passed unanimously by roil call vote. G-es Resolution 79-108 Vice Mayor Glick read Resolution 79-109 by title only. "A resolution transfering monies in the Airport Runway Paving Capital Project Fund in the amount of $5,682 for the installation of a rotating beacon per Norcon, Inc. Contract Change Order No. 2." MOTIONS Councilman Malston moved, seconded by Councilman Ambarian for adoption of Resolution 79-105, trans- ferring funds in the Airport Runway Paving c':.pital Project Fund for a rotating beacon. There was no public comment. QUESTIONS Notion passed unanimously by roll call vote. 1 i ti August 2, 1979 - Page 13 G-9s Resolution 79-109 Vice Mayor Glick read Resolution 79-109 by title only. "A resolution expressing the will of the employees of the City of Kenai to withdraw from the Federal Social Security System." City Attorney Sehlereth advised that he contacted Social Security and a representative will come hero to talk to the employees. The Police and Fire Departments are on a separate 20 year plan. Councilman Malston inquired if the public safety people were on this plan and City Attorney Schlereth said yes. Councilman Ambarian said the resolution should apply only to the public safety people since they voiced the opinion to withdraw. MOTIONS Councilman Malston moved, seconded by Councilman Seaman for approval of Resolution 79-109 for the employees of the City of Kenai to withdraw from the Federal Social Security System and also to have the Social Sec•rity Administration put on the agenda. There was no public comment. QUESTIONS Notion passed unanimously by roll call vote. G-lot Contract guaranteeing reimbursement of fees for bonding counsel and financial advisor. City Attorney Sehlereth advised that Doris Lashley sent the City a check in the amount of $10,000 which monies will be used as a reserve by the City to pay fees incurred by legal counsel and a financial advisor. NOTION s Councilman Ambarian moved, seconded by Councilman Malston for approval of the Countract of Serendipity Enterprises guaranteeing reimbursement of fees for bonding counsel and a financial advisor. There was no public comment. QUESTIONt Motion passed unanimously by roll call vote. G-lls roster & Marshall contract for financial consulting services I i i August 2, 1979 - Page 14 City Attorney Schloroth advised that some minor changes were made to the July 6th contracts namely, in the last paragraph the word "minimum" was changed to "flat" and the last sentence was added. MOTIONS Councilman Ambarian moved, seconded by Councilman Seaman that based on the letter of July 20th and the revised contract, the contract should be accepted. There was no public comment. QUESTIONS Motion passed unanimously by roll call vote. G-12s Contract with USKH for topographical study Public Works Director Kornelis advised that this contract was for ground control and aerial photography of all sections with hatch marks which were 42 quarter sections. Areas were picked by former City Manager wise and Public Works Director Kornelis because they were the most populated sections. Councilman Ambarian inquired as to why the area along the river and Seaver Loop were neglected. He wanted to know if this could be traded so that some industrial commercial zoned lands can be included. Public Works Director Kornelis advised that additional topo studies by the U.S. Soils Department might be done in the future and that at the present time he was satisfied with the lands selected. Another item needed that we need a price quote on from Mr. Sehaeben is for aerial photography of the entire city. MOTIONS Councilman Malston moved, seconded by Councilman Ambarian for approval of the contract with USKH for topographical study. a There was no public comment. QUESTION. - Notion passed unanimously by roll call vote. -- G-13s _ Contract Change Order No. 1-Cordova Construction -Kenai r Walker Lane Public Works Director Kornelis advised that item Y4 should be changed to $1,025.55, with total increase of ,Y $3,339.77 and the total adjusted contract price is now $74,812.77. 4 i 1 d i August 2, 1979 - Page 15 MOTIONS Councilman Seaman moved, seconded by Councilman Ambarian for approval of Contract Change Order $1 for Cordova Construction in the amount of $74,812.77. There was no public comment. QUESTIONS Motion passed unanimously by roll call vote. G-14s Payment to CH2M Hill with letter attached Public Works Director Kornelis advised that before payment is okayed we receive and review time sheets as per letter by Acting City Manager Brown, and also want a stipulation to be included that payment would be only after approval of FAA. MOTIONS Councilman Ambarian moved, seconded by Councilman Malston for payment to CH2M Hill in the sum of $27,786.00 upon receiving the time sheets and approval of FAA. There was no public comment. QUESTIONS Motion passed unanimously by roll call vote. G-15s Payment to Ch2M Hill MOTIONS Councilman Ambarian moved, seconded by Councilman Seaman for approval of payment to CH2M Hill in the amount of $35,000 in connection with Sewerage Projects Design. There was no public comment. QUESTIONS Motion passed unanimously by roll call vote. G-16s Final payment to Harold H. Galliett, Jr. NOTIONS Councilman Ambarian moved, seconded by Councilman Bailie, for approval of final payment to Harold H. Galliett, Jr. for professional engineering services in the amount of $4,794.50 for Plater Supply & Distribution System Improvements. There was no public comment. r, 4 I I August 2, 1975 • Page 16 QUESTIONS Motion passed unanimously by roll call vote. G-17s Final periodic pay estimate - Norcon, Inc. Acting City Manager Kornelis advised that there was a 7.7% construction overrun that FAA would have to approve. He also advised that the 10% retainage is still being withhold. MOTIONS Councilman Ralston moved, seconded by Councilman Bailie to pay the estimate to Norcon, Inc. in the amount of $189,601.94 pending final inspection and acceptance by the City. There was no public comment. QUESTIONS Motion passed unanimously by roll call vote. Cr- 18s Change Order #2-Norcon, Inc. MOTIONS Councilman Ambarian moved, seconded by Councilman Seaman for approval of change order #2 to contract for 1979 improvements at the Kenai Municipal Airport by Norcon, Inc. There was no public comment. QUESTIONS Motion passed unanimously by roll call vote. C-19S Periodic Estimate No. 3 - PR & S MOTIONs Councilman Ralston moved, seconded by Councilman Bailie for approval of periodic estimate 93 for PR & 8 in the amount of $88,446.27 for 1979 water, sewer and street improvements. There was no public comment. QUESTION: Notion passed unanimously by roll call vote. G-20s Periodic Estimate 63 - Wildwood Construction, Inc./ Alaska Constructors, Inc./J.V. I r. I I . i L . August 2, 1979 - Page 17 Carmen Gintoli inquired if the city had inopection rights regarding the culvert over the crook. Public Works Director Kornelin advised that Bruco Robnon of Tod Voroi is our inspector and he has buon working with Fiah and Game on this matter.. MOTION: Councilman Ambarian moved, seconded by Councilman Seaman for approval of periodic cotimate #3 in the amount of $38,343.41 to Wildwood C:onotruction, Inc./ for water main improvements (Beaver Loop to Dogwood). There was no public comment. QULSTIONs Motion passed unanimously by roll call vote. G-21s , Discussion -City Hall Complex and CUP funda + 1 Discussion wan hold regarding the new City Ball complex being the #1 priority item. Public Works Director Kornelis advised that he felt it wag doubtful a new City Hall could be built before winter and he understood �^J a letter was received by 24ayor O'Reilly from Dr. Hannon concerning renting the Banco tuilding. F i , Carmen Gintoli asked to review the contract regarding the leaflet from CUP as cEip wantu the City to Ohow them why we need a City Hail. ,Queation was asked if we need to go with CElp funding and Public Works Director Kornelig raid he believed the CLIP grant grad already vig;;cd. A breakfast meeting was set up for Saturday, August 4, 1979 at 7:30 a.m, at the Sheffield Houce to diocus3o P the new building site and basic design with the: public � invited. G G-22: Diocussion-Purchase of gravel and approval P to go to bid i Discussion was held regarding various areas that gravel was needed - otreeto, airport north runway, long term parking. Public Works Director Kornelig advised that the gravel pit is plarinej for next year ao we would have to go to bid thins year for -i gravel. Since the airport, atrouto and Parka and Recreations all need a considerable amount it wars decided to incorporate the amount together and go tr) bid with one amount for a lower price. fJ Auquot 2, 1.979 - Page IS MOTIONS Councilman Ambarian movod, socondod by Councilman nailio to roquont the Public Works Department to go out to bid for 3,000 yards of gravel. There was no public comment. QUEOT ION s Motion passed unanimously by roll call vote. 0-23s Dincuua ion -Roof repairs on curtain City -owned facilities. Sewer. Treatment Plant. Public Works Director Kornalffd adviaer in attempting to ,got bids for last year's funds on roof repairs, we were too late to utilize the funds. Since C112M Hill will repair the roof next year, we should not go ahead with roof repairs at this time. Underground Pump Houses. Public tilorko Director Kornelirs adv sa the underground pump houses are in bad need of repair And more insulation on the roof should be added. Fine Arts Building. After discussion it was decided tc-t the roof should be repaired. MOTIONS Councilman Naloton moved, Beconded by Councilman Ambarian to accept the bid frum AAA for $9,000 to reroof the Fine Arto Building. Thera waa a discussion a-- to whether the Fish: Arts Building was going to be renovated and if it was worth saving. MAIN, AMENDED Councilman Ambarian moved, seconded by Councilman Beaman to amend the motion to accept the bid and ask administration to got both bids for the under- ground pump houses and the Fine Arta building combined so that we might get a lower price. G-24s Di€scusssion-Policy on signs; within the City of Kenai Vice Mayor Glick asked that it be added to the agenda after the Planning and Zoning Committee meeting because the historical oociety wanted us to oat up a directional oign. 4-2as - Dlscuosion-Airport op rationrs vehicle. Di:scusjaed prn-vintioly, i r. fo� .August 2, 1979 - Pago 19 6-26 s Discussion -Kenai Peninsula Community Care Center Lease Discussion dealt with the Kenai Peninsula Community Center needing a Ioaao with the City to build a care center. Appraisals must be made on the land whore the Care Center is to be built and land we want to trade which in nest to the Oilers. Councilman Ambarian asked if they'll accept a trade for §36 lands without an appraisal. MOTIONs Councilman Malston moved, seconded by Councilman Ambarian, that Administration seek approval of the parcel of land surrounding the Oilers in the event that a change of 636 lands can not be cs ngummated with Kothi Kristi. G-27s G-28s Special We Permits - Andy's Plying Service and Katmai Hotel In discussing these special urge permits it waa decided that a provision should be added Similar to paragraph 12 in the Dollar Rent-A-Car lease agreement. MOTIONS Councilman Malston moved, seconded by Councilman Ambarian that a provision be added to both the Andy's Plying Service and Katmai Motel special use permits relative to possible relocation in the airport terminal upon written notice. There was no public corvment. QUESTIOUs Motion passed unanimously by roll call vote. G-29s Dollar Rent-A-Car Lease Agreement Question was raised as to how many spaces were needed in the parking area to which Mr. Thomas from Dollar Rent-A-Car replied that he needed from 6 to S apaces. Councilman Ambarian advized that something should be added to the lease agreement relative to the maintenance of the vehicles in the parking area. MOTIOU s Councilman Ambarian moved, acconded by Councilman Seaman for approval of lease space to Dollar Rent-A-Car E, l i August 2, 1979 - Pago 20 with an amendment as mentioned by City Attorney Schlereth regarding relocation for renovation, adding spaco required for parking and a paragraph explaining the maintenance of the vehicles. QUESTIONS Motion passed unanimously by roll call vote. H-ls City Manager's Report Public Works Director Kornolis advised that he received a grant application for a beacon for the Airport and needs approval of Council. By unanimous consent it was approved. The Clarion requested to see the applications on the city manager position. It was decided to keep the applications in strict confidence. City Attorney Schlereth was asked to write to the Clarion on behalf of the Council and advise them of our policy. Regarding the project over -run on airport, Public Works Director Kornelis wants approval for Acting City Manager Brown to write for additional monies through an FAA grant. MOTIONS Councilman Ambarian moved, seconded by Councilman Seaman for approval for Acting City Manager Brown to write for additional monies through an FAA grant. - Motion passed unanimously. Based on windfall profit tax expected on oil by the State, the Kenai Peninsula Borough requested that the City draw up a list of projects for possible funding of f the expected $300,000,000-$400,000,000 by August 6th. Some of the projects listed weres Civic Center, air terminal expansion, paving, frontage through old town, Cannery Road, Main Street extended and redoing Beaver ' Loop Extended with sidewalks, curbs and gutters, playgrounds and recreational facilities. Vice Mayor Glick advised administration to contact the Borough to go over the list to see what items would fit under this funding. H-2s City Attorney's Report Hatton vs. CitZ. Howard Hackney was named in the suit and INA s the City's insurance company. They refuse to cover Howard Hackney as employee saying they cover the City and Administration but not the employees. For settlement purposes, INA agreed to put up $20,000 and 3 A August 2, 1979 - Page 21 11"T I,- D, 0 o - ,j wants the City to put up $5,000 for settlement. City Attorney Schlereth feels that $3,000 would be a better amount and wants authority to go forth into a joint judgment for $3,000 plus costs. Councilman Malston moved, seconded by Councilman Ambarian for approval of the amount of $3,000 plus costs be available for settlement purposes in the Hatton vs. City case. approved by unanimous consent. City Attorney Schlereth also advised that regarding two other lawsuits, another insurance company went broke and they won't make any offers to settle on the Cherrier suit and Daniel Navarre suit. Regarding lease with Walter Church, we sued for past due rents and got an execution on our judgment. We are suing for additional rents due and owing but want only to have the mutual recission of the lease signed and the additional sums dropped. MOTIONS Councilman Malston moved, seconded by Councilman Ambarian, for approval for a mutual recission of the lease to be signed by Walter Church and any additional sums due and owing will be dropped. Council approved unanimously. Constellation - Mr. McNamara was advised that he had until the 6th of August, 1979 to remove the plane from the airport. Mr. McNamara advised that he is getting all the parts together to put the plane in working condition again. City Attorney Schlereth wants to charge a flat fee per dad until the plane is removed. Consensus of the Council is to give a 30 day extension and charge Mr. NcNamara a daily fee until removed. Regarding City Manager applications, City Attorney Schlereth advised that he would check with other cities to see what their policies are. H-3s Mayor's Report Vice Mayor Glick, for Mayor O'Reilly, has a request from Kayo McGillivray, Parks a Recreation Director, to be allowed to attend the Jasse Owens Games in Los Angeles from August 15 through the 19th with no expense to the City. There was no objection. H-4s City Clerk's report None ., W. .� 0 � / August 2, 1979 - Page 22 H-5s Finance Director Report None H-6 s Planning & Zoning Commission Report Park View Subdivision to subdivide for the Kenai Community Care Center was tabled; Pine Arts request for a sign to be put up by the Chamber was asked to go before Council; request for lease of PBA lots 1, 2 & 3 for Mr. Yeasol was referred to Administration to work out what would be the most workable lots for him and that his concept lease application was approved; report by Thorpe regarding, Comprehensive Plan. H-7s Borough Assembly. Nona. Councilman Ambarian wanted to advise that Arctic Aviation brought their application in and they have reapplied for PBO Lots 1, 2 and 3 and they will be given lots further north. H-8 s Public works Committee from Council Councilman Seaman advised that he had a tour of the Animal Shelter and Vice Mayor Glick advised that she looked at the bluff problem at Glad Realty. H-9s Harbor Commission Report Vice Mayor Glick reported that the tidelands ordinance will be worked on again at the next meeting. Meeting was adjournedfor a presentation by Thorpe. MAYOR & COUNCIL - QUESTIONS & COMMENTS Councilman Bailie asked if anything could be done about the railing and sign by the bluff. Signs were suggested to be posted and the railing will be extended. There being no further business the meeting adjourned at 11s32 P.M. Respectfully submitted, Adtifig City Clerk i